1988-06-16 Regular MeetingRODLAH ISLAND BOROUGH
Regular Assembly Meeting
June 16, 1988
A regular meeting of the Kodiak Island Borough Assembly was held
June 16, 1988, 1'n the Assembly Chambers of the Kodiak Island
Borough Building, 710 Mill Bay Road. The meeting was called to
order at 7:30 p.m. (A verbatim record is on file in the Clerk's
office)
The invocation was given by Father Leo Desso, St. Mary's Catholic
Church, followed by the Pledge of Allegiance.
There were present:
Ken Gregg, Presiding
Unanimous Voice
Alan Austerman
Jack McFarland
Tom Merriman
Wayne Stevens
Unanimous Voice
Vote
Absent:
Lorne White
read a.a.., Ly the
..
Ann Barker
comprising a quorum of the
assembly;
and
Jerome Selby, Borough
Mayor
consent
Linda Freed, Community Development Director
Gaye Vaughan, Borough
Clerk
VOTE ON MOTION
APPROVAL OF AGENDA
AUSTERMAN,
seconded by STEVENS
STEVENS,
seconded by MERRIMAN
VOTE ON MOTION TO AMEND
MOTION CARRIED
AUSTERMAN,
seconded by MCFARLAND
VOTE ON MOTION TO AMEND
move to approve agenda.
moved to amend to add under
New Business - Other,
Renewal of Consultation and
Training Agreement between
City of Kodiak and K.I.B.
Mental Health Center.
Unanimous Voice Vote
move to amend to add under
New Business - Other,
Change Order for East
Elementary and High School.
MOTION CARRIED
Unanimous Voice
Vote
VOTE ON MOTION AS AMENDED
MOTION CARRIED
CONSENT AGENDA
Unanimous Voice
Vote
The ihn the
_.. _.._ -c .,.,. ..ars
read a.a.., Ly the
..
..rough
Clerk.
MCFARLAND,
move to approve
consent
seconded by STEVENS
agenda.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
REGULAR MEETING
ROLL CALL
APPROVAL OF
AGENDA
CONSENT AGENDA
June 16, 1988 Page 91
Kodiak Island Borough
Regular Assembly Meeting
APPROVAL OF MINUTES APPROVAL OF
MINUTES
A. K.I.B. Assembly Special Meeting of June 1, 1988.
B. K.I.B. Assembly Regular Meeting of June 2, 1988.
This item was previously approved under the "Consent Agenda."
CITIZENS, COMMENTS CITIZENS' COMMENTS
None
COMMITTEE REPORTS COMMITTEE REPORTS
Mike Anderson, Planning and Zoning Commission representative,
noted in the past the borough policy was to require that a
certified installer sign a form indicating that a septic system
could be installed on a lot prior to issuance of a building
permit to a person from a rural area. He thought any uses that
require engineer design or prior plan approval from DEC or DOT
should also be signed off before the building permit was issued.
He felt such a policy would protect individuals who were trying
to develop in rural areas.
Assemblyman Austerman said he had attended the P&Z meeting the
previous night and agreed with Mr. Anderson that the problem
needed to be addressed. He thought while Title 15 was being
revised, it would be appropriate to put these requirements into
the code.
Mayor Selby explained that in the handout which tells what is
required for zoning compliance and building permits, there is a
statement that a rural property owner does have to have a state
DEC permit and/or a DOT driveway permit with them for
verification before a building permit was issued.
PUBLIC HEARING
PUBLIC HEARING
None
MESSAGES FROM THE BOROUGH MAYOR
MESSAGES FROM
MAYOR
Mayor Selby welcome the Special Olympics Summer Games' partici-
pants to Kodiak. He encouraged the public to help out wherever
possible and to observe the games to help make them a success.
OLD BUSINESS
OLD BUSINESS
A. Kodiak Electric Association Power Agreement
KEA POWER AGREEMENT
MCFARLAND, move to remove from table
seconded by AUSTERMAN Kodiak Electric Association
Power Agreement.
VOTE ON MOTION TO REMOVE FROM TABLE
MOTION CARRIED Unanimous Voice Vote
STEVENS, moved to amend by
seconded by MERRIMAN substitution.
At the cequa3L uf Assenu,iyman Stevens, Mayor Selby explained the
two changes added to the agreement. One change was the clarifi-
cation of who would provide maintenance on the boiler, and the
second change put a cap of three cents per kilowatt hour for the
project, he said. Mayor Selby explained the agreement between
KEA and the school district.
VOTE ON MOTION TO SUBSTITUTE
MOTION CARRIED Unanimous Voice Vote
June 16, 1988 Page 92
Kodiak Island Borough
Regular Assembly Meeting
VOTE ON MOTION TO ADOPT AS AMENDED OLD BUSINESS
Ayes: Austerman, McFarland, KEA POWER AGREEMENT
Merriman, Stevens, Gregg
Noes: None
MOTION CARRIED Unanimous
NEN BUSINESS NEW BUSINESS
A. BID AWARDS BID AWARDS
1. Chiniak Subdivision Roadway Improvements Contract CHINIAK SUBDIVISION
Award. ROADWAY IMPROVEMENTS
CONTRACT
AUSTERMAN, move to award Chiniak
seconded by MCFARLAND Subdivision Roadway
Improvements Contract to
Felton Construction in the
amount NTE $183,090.
Mayor Selby explained this roadway would open up eleven lots
behind the Chiniak School. .These lots have been reserved for
public purposes, he said and added the tsunami center would be
constructed on one of these lots.
VOTE ON MOTION
Ayes: McFarland, Merriman,
Stevens, Austerman, Gregg
Noes: None
MOTION CARRIED Unanimous
2. Tsunami Siren Poles Contract Award. TSUNAMI SIREN POLES
CONTRACT
MERRIMAN, move to award tsunami siren
seconded by MCFARLAND poles contract to KEA in
the amount of $12,554.
Mayor Selby commented the borough had purchased seven additional
tsunami sirens which would blanket the Bells Flat and Kodiak area
including Monashka Bay and Spruce Cape. These poles will get the
sirens up in the air to get the maximum distance for the sirens'
sound, he added.
VOTE ON MOTION
Ayes: Merriman, Stevens,
Austerman, McFarland, Gregg
Noes: None
MOTION CARRIED Unanimous
3. Bayview Road Service Area Maintenance Contract Award. BAYVIEW ROAD SERVICE
AREA MAINTENANCE
AUSTERMhN move to and Layvicw
seconded by 14ERRIMAN Service Area Maintenance _a
Contract to Brechan
Enterprises.
Assemblyman McFarland noted the Bayview Road Service Area Board
of Supervisors had not met to review the contract. The present
maintenance contract expires on June 30th and Brechan Enterprises
was the only bidder on the maintenance work, he added.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
June 16, 1988 Page 93
Kodiak Island Borough
Regular Assembly Meeting
4. Monashka Bay Road Service District Maintenance Contract NEW BUSINESS
Award.
MERRIMAN, move to award Monashka Bay
seconded by AUSTERMAN Road Service District MONASHKA BAY ROAD
Maintenance Contract to SERVICE DISTRICT
Brechan Enterprises. MAINTENANCE CONTRACT
Assemblyman McFarland said Monashka Bay Road Service District
Board of Supervisors had not met to review the contract but
Brechan Enterprises was the only bidder.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
5. Service District No. 1 Water and Sewer Maintenance SERVICE DISTRICT NO. 1
Contract Award. WATER AND SEWER
MAINTENANCE CONTRACT
MERRIMAN, move to award Service
seconded by AUSTERMAN District No. 1 Water And
Sewer Maintenance Contract
to Brechan Enterprises.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
6. Kodiak Island Borough Insurance Contract Award. K.I.B. INSURANCE
CONTRACT
MCFARLAND, move to award three-year
seconded by STEVENS insurance contract to
Sweeney Insurance, Inc. for
a total premium NTE
$355,030 for FY'89.
Mayor Selby said he felt the borough had gone through a good
sound process on soliciting bids for this insurance. He said the
borough had obtained consultation from EBASCO Risk Management
Consultants, Inc. prior to issuing this contract.
Assemblyman Merriman added that during the recent Port Lions
school fire Sweeney Insurance was there and gave all the
necessary services desired by the borough.
VOTE ON MOTION
Ayes: Stevens, Austerman,
McFarland, Merriman, Gregg
Noes: None
MOTION CARRIED Unanimous
B. RESOLUTIONS RESOLUTIONS
1. Resolution No. 88-38-R To Effect Certain Line Item RESOLUTION
And/Or Project Level Changes In The FY1988 Budget. NO. 88-38-R
MCFARLAND, move to adopt Resolution No.
seconded by MERRIMAN 88-38-R.
At the request of Assemblyman McFarland, Mayor Selby explained
the resolution moved $95,000 from the combined Port Lions school
projects to the Old Harbor school project. He said this money
was contingency money from the two Port Lions projects and since
the projects were nearing completion, he felt any change orders
that might come up would be fairly small.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
June 16, 1988 Page 94
Kodiak Island Borough
Regular Assembly Meeting
2. Resolution No. 88-40-R Establishing Minimum Unit Prices RESOLUTIONS
For Material Sales Contracts.
RESOLUTION
AUSTERMAN, move to adopt Resolution NO. 88-40-R
seconded by STEVENS No. 88-40-R.
Assemblyman Stevens said the roads used by the gravel companies
have received excessive wear and tear over the past years. At
one point one company agreed to rebuild the road, however, the
other company was not in agreement to do so. He said in order to
get the money to bring the roads up to standards, he would make
the following motion.
STEVENS, move to amend existing
seconded by MERRIMAN royalty rate to $.85.
VOTE ON MOTION TO AMEND
MOTION CARRIED Unanimous Voice Vote
The mayor explained the service district plans for upgrading the
roads in Bells Flats.
VOTE ON MOTION TO ADOPT AS AMENDED
MOTION CARRIED Unanimous Voice Vote
3. Resolution No. 88-41-R Approving Enrollment In A Group
RESOLUTION
Life Insurance Program.
NO. 88-41-R
This item was previously approved under the "Consent Agenda."
4. Resolution No. 88-42-R Authorizing A Twelve Month Lease
RESOLUTION
Of Two Apartments In The Apartment Building Complex
NO. 88-42-R
Located On Lot 5, U.S. Survey 2538A To The Kodiak Area
Native Association.
This item was previously approved under the "Consent Agenda."
C. ORDINANCES FOR INTRODUCTION
ORDINANCES FOR
INTRODUCTION
1. Ordinance No. 88-17-0 Appropriating The Balance Of
Funds To Be Received On The W.R. Grace Court Settlement.
ORDINANCE
NO. 88-17-0
This item was previously approved in first reading under the
"Consent Agenda."
2. Ordinance No. 88-18-0 Amending Title 15 - Buildings and
ORDINANCE
Construction.
NO. 88-18-0
AUSTERMAN, moved to adopt Ordinance
seconded by STEVENS No. 88-18-0 in first reading.
Assemblyman Austerman reported a suggestion was made at the P&Z
meeting to form a small task force comprised of construction
people to peruse and review this ordinance before passing it to
second reading.
The consensus of the assembly was to discuss the matter further
at the work session following the meeting.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
June 16, 1988 Page 95
Kodiak Island Borough
Regular Assembly Meeting
D. OTHER ITEMS
MOTION CARRIED Unanimous Voice Vote
INFORMATIONAL MATERIALS (No action required)
OTHER ITEMS
1. Renewal of Consultation and Training Agreement between
RENEWAL OF CONSUL -
city of Kodiak and
K.I.B. Mental Health Center.
TATION & TRAINING
STEVENS,
2. Kodiak Island Hospital Advisory Board Regular Meeting
AGREEMENT BETWEEN
seconded by MERRIMAN
move to approve renewal of
CITY OF KODIAK
consultation and Training
AND MENTAL HEALTH
4. K.I.B. Mental Health Center Advisory Board Regular
Agreement between city of
CENTER
Kodiak and K.I.H. Mental
Health Center.
1. K.I.B. Financial Report for May 1988.
VOTE ON MOTION
2. K.I.B. School District Financial Report for April,
MOTION CARRIED
Unanimous Voice Vote
C. OTHER
2. Change Orders for East Elementary and High School.
CHANGE ORDERS
AUSTERMAN,
move to approve change order
HIGH SCHOOL
seconded by MCFARLAND
Number 2 for high school for
CHANGE ORDER #2
Page 96
$62,779.
Mayor Selby explained the vestibules at the gymnasium entrance
were originally included as an additive alternate. When the bid
came in over the amount estimated, this additive alternative was
not initiated at the time the contract was awarded. He reported
on the work being done at the high school. Also, he noted a
large amount of the water damage to the gym floor was caused by
water coming through the two doors where these winter entries
are to be built.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
MERRIMAN, move to approve change order EAST ELEMENTARY
seconded by MCFARLAND Number 7 for East Elementary SCHOOL CHANGE
for $109,983. ORDER #7
At the request of the presiding officer, Mayor Selby explained
the change order would approve the paving of the parking lot at
East Elementary School. Also, in response to a question from
Assemblyman Austerman, Mayor Selby said the $109,983 would come
from a combination of the unused contingency money and interest
earnings from school bond sales money. If there was not enough
money, it has been proposed to take money out of the land sale
fund balance to finish the project.
VOTE ON MOTION
MOTION CARRIED Unanimous Voice Vote
INFORMATIONAL MATERIALS (No action required)
INFORMATIONAL
A. MINUTES OF OTHER MEETINGS
MATERIALS
1. Joint Womens Bay Community Council and Comprehensive
MINUTES OF OTHER
MINUTES
Planning Committee Meeting of May 10, 1988.
2. Kodiak Island Hospital Advisory Board Regular Meeting
of April 20, 1988 and Special Meeting of May 3, 1988.
3. Fire Protection District #1 Regular Meeting of
April 96. IOBR_
4. K.I.B. Mental Health Center Advisory Board Regular
Meeting of April 25, 1988 and May 2, 1988.
B. REPORTS
REPORTS
1. K.I.B. Financial Report for May 1988.
2. K.I.B. School District Financial Report for April,
1988.
C. OTHER
OTHER
None
June 16, 1988
Page 96
Kodiak Island Borough
Regular Assembly Meeting
D. OTHER ITEMS INFORMATIONAL
MATERIAL
None OTHER ITEMS
CITIZENS' C0NMWM CITIZENS' COMMENTS
J.T.. Grogan complained that several of the assemblymembers mumble
when speaking thereby making it difficult for people in the radio
audience to hear them. He complimented the mayor for speaking
directing into his microphone. He requested the assemblymembers
speak louder and more distinctly. He reminded the assembly that
last year there had been talk about upgrading the microphone
system and thought it should be done.
Eileen Pate, KMXT volunteer, concurred with J.T. Grogan's
comments about assemblymembers not speaking directly into the
microphones. She explained the problems that occur in the KMXT
control room as a result.
iCSEMaTYMM'S CONNl'S ASSEMBLYMEN'S
COMMENTS
Assemblyman McFarland thought the individual microphones should
be checked for sound, but said he would make a greater effort to
speak directly into the microphone.
Assemblyman Stevens mentioned that two very important school
project were drawing to a close at Port Lions and Larsen Bay; and
said he would like the assembly to make a trip to the two
facilities to look at the quality of the finish work before the
third project in Old Harbor was begun. Also, he thought the
assembly might look at the school in Ouzinkie during the same trip.
Assemblyman Austerman referring to items at the P&Z meeting said
there appeared to be quite a problem with septic systems in the
Bell's Flat area. He added there was the possibility that some
of the property would be coming back for rezoning because of the
ground water level. He noted one problem in the area and thought
something should be done to eliminate the possibility of future
problems. He also asked about a comprehensive plan for Rezanof
Avenue and the method for getting it upgraded.
Assemblyman Merriman hoped the community would made an effort to
turn out for the Special Olympics this weekend. He said it was
an opportunity to show the special olympiads the support he
thought was essential.
Presiding Officer Gregg announced there would be a joint assembly/
city council work session on June 21, 1988 in the conference
room. No assembly work session will be held on June 23. The
next work session will be June 30, 1988 and the next regular
assembly meeting will be July 7, 1988.
Assemblyman McFarland requested a discussion of the Rezanof compre-
hensive plan be placed on the agenda for the June 30 work session.
Linda Freed noted that the individual who spoke at the P&Z
meeting had a problem with the way the business zoning code was
written and not with the comprehensive plan. She said they were
two different things.
AWOU10013T1' ADJOURNMENT
There being no further business to come before the assembly,
the meeting adjourned at 8:36 p.m. /Ln,
L� G�
iding Officer
ATTEST:
Ag rk
June 16, 1988 Page 97