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1988-27 Amending the Kodiak Island Borough Personnel Rules and Regulations by Adding Job Descriptions.By: Mayor Selby Recommended by: Personnel Board Introduced: 8/04/88 Public Hearing: 9/01/88 Adopted: 9/01/88 KODIAK ISLAND BOROUGH ORDINANCE NO. 88-27-0 'iAN ORDINANCE AMENDING THE KIB PERSONNEL RULES AND REGULATIONS BY ADDING JOB DESCRIPTIONS WHEREAS, the Kodiak Island Borough Assembly approved the addition of a Records Coordinator in the Borough Clerk's Office and a Programmer in the Data Services in the FY 89 budget; and WHEREAS, the assembly approved the in-house operation of the baler and landfill facility at its regular meeting on July 21, 1988; NOW, THEREFORE, BE IT ORDAINED by the Kodiak Island Borough Assembly that: Section 1. This ordinance is of a permanent and general nature and shall become a part of the KIB Rules and Regulations. Section 2. Schedule 11, Class Titles and Pay Ranges, is amended by adding the following: Class Title Pay Range D. Clerk's Office ecords oordinator 11 F. Data Services rogrammer 19.5 G. En ineie artment a t upervisor 18.5 Solid Waste Baler Operator 1 16 Solid Waste Baler Operator It 17 Section 3. Position Descriptions is amended by adding the job descriptions as attached for the above positions. PASSED AND APPROVED THIS 1 DAY OF September , 1988. Blough mayor / (ding Officer ATTEST: �L-Lt-s oro er < Ordinance No. 88-27-0 Pane 1 of Job No. KODIAK ISLAND BOROUGH Job Description Joe ri n •: Placards ;oorainator Dept: Clerk's Office Supv: Borough Clerk Job Summary: Under the general direction and supervision of the Borough Clark, the Records Coordinator is responsible for the storage, retrieval. retention and microfilming of the Borough records and all related activities as dictated by Borough policies. No. Task Description Determines the method of storage of records in accordance with approved standards and administers a retrieval program to provide quick reference in accordance with access policies approved by the Borough Clark, and establishes the operation of a Borough Resource Center. 2 Oversees and trains employees in records management and assists in the training and orientation of filing personnel in all departments when requested. 3 Provides technical assistance to all departments in setting up filing Systeme, aide in the development of such systems and audits departmental files. Recommends changes to the departments which might improve their filing systems. Interprets Borough policies as they apply to records management and must be familiar with all legal requirements regarding records destruction. Supervises the destruction of records according to approved retention schedules. Responsible for the security of all records stored in the central storage areas. 5 Prepares and administers a manual of policies. procedures and methods of records management applicable to Borough records. Reviews all records to &$certain it they should be retained in original form, or by microfilming, or by other means, and recommends records to be microfilmed, types of equipment to be used, and supervises central microfilm unit. S Reviews all purchase requisitions for records storage equipment. 7 Serves as Deputy Clerk in the Deputy's absence. Assists with elections and other functions of the Clerk's Office as required. a Keeps current on state of the art records management equipment and software and recommends changes when desirable. Page 2 Job Title: Records Coordinator No. Task Description Performa related duties as assigned. Org: Borough Clerk Records Coordinator Minimum Oualificaticna: High School diploma of GEDI and at least three years experience in micro- graphics, indexing and records control. Specific Indicators - Minimum Ability to type 45 wpm. Ability to lift and tarry heavy boxes. Demonstrated ability to operate and maintain various microfilm equipment. Ability to work independently. Knowledge of general office principles, practices and techniques. Knowledge of the IBM/PC and related programa. Job No. KODIAK ISLAND BOROUGH 1 Job Description Job Titles Programmer Dept: Data Processing Supv: Programmer/Analyst Job Summary: Under the direction of a Programmer/Analyst, participates in analysis, program design, coding and other programming tasks required to produce reports or mathematical computations or to maintain information fiies. Prepares the required logical interface between related programs. Assists AS required in the solution of operation difficulties encountered in executing programs. Takes action to improve program or system performance or to correct deficiencies. Performs ail programming tasks required to implement changes, including testing and updating of program and user documentation. % of No. Task Description Frequency Time I Writes complex computer programs by converting user Daily s0 specifications into a sequence of detailed instructions using a high-level programming language. Tests, debugs and implements new programs for new and existing systems. Modifies existing programs as necessary. 2 Trains users in operation of the system. Provides Continual 10 technical assistance to Borough and School District personnel, requiring an overall understanding of each departments functions. 3 Develops complete user documentation and prepares Continual 10 instructions for users and operators who control or input to this system. / Reviews and evaluates vendor software. Makes On-going 5 recommendations on the purchase of new software/systems. 5 Analyze program and procedure performance during testing. As needed 10 Interface with technical support personnel in overcoming or improving program performance in relation to users needs and computer resources. a Performa other duties as assigned. 5 Org: Date Processing Manager Programmer/Analyst Proq Jammer Minimum Qualifications: Three years of progressively responsible experience in programming accounting, or manager tat operations and developing and maintaining related computerized application programs in association with third generation data processing equipment. Ability to operate the Borough's main computer. Knowledge of techniques of methodology and computer systems analysis. Knowledge of electronic computer and peripheral equipment capabilities and programming techniques. Knowledge of current literature, trends, and developments in the field of electronic data processing and systems analysis. Knowledge of the principles of work flow chaffing and the principles and techniques of computer system documentation. Knowledge of the principles and practices of accounting. Working knowledge of PC/micro computer operations. Ability to write clearly and concisely. Adopted by Kodiak Island Borough Assembly . 198_. Date Job Ne. KODIAK ISLAND BOROUGH �T Job Description Job Tlt U: Baler/Landfill Supervisor Dept: Engineering Sups: Borough Engineer Job Summaryr Under the general direction and supervision of the Director of Public Works and/or the Borough Engineer, the Solid Waste Balar/Landfill Supervisor operates and maintains the solid waste baler, including the related equipment and facilities. % of No. Task Description Frequency Time I Operates and maintains the solid waste baler and related Continual 39 equipment. 2 Directs public as to proper Discontent of solid waste at the Continual to facility. S Disposes of solid waste bales in accordance with operational Continual 39 plans and permits. This includes covering bales with dirt in the summer and with a tarp in the winter. e Must see that all litter is picked up. Continual 5 6 Performs all routine maintenance on the baler, and rolling- Continual 5 stocky i.e. wheel loader, skid -steer loader, dozer, and truck. 6 Supervises monitoring of water sample wells on a regular Quarterly 2 basis. T Performa other related duties as assigned. Oro: Borough Engineer Baler Landfill Supervisor Minimum Ouslifications: A minimum of two years experience in operation of heavy equipment with specific enyhasls In forklift/loaders. both wheal and track: and journeyman level experience in hydraulic maintenance and repair. Previous solid waste baler operations may be substituted for all or part of the heavy equipment operational experience. Ability to do journeyman level work in several crafts and/or trades. Ability to read plans and prints. wllllnpnass to learn other crafts/trades. Ability to supervise both skilled and unskilled workers. Ability to meet and direct the public. Job No. KODIAK ISLAND BOROUGH 11 114 - Job Description Job Title: Solid Waste Baler Operator Dept: Engineering Supv: Baler/Landfill Supervisor Job Summary: Under the general direction and supervision of the Baler/Landfill Supervisor. Assists in the operation and maintenance of the solid waste baler, including the related equipment and facilities. % of No. Task Description Frequency Time 1 Operates and maintains the solid wast• baler and related Continual 37 equipment. 2 Directs public as to proper placement of solid waste at the Continual 10 facility. 3 Disposes of solid waste hales in accordance with operational Continual 36 plans and permits. This includes covering bales with dirt in the summer and with a tarp in the winter. d Pickup all litter. Continual 5 5 Performs all routine maintenance on the baler, and rolling- Continual 5 stock; i.e. wheal loader, skid -steer loader dozer, and truck. 6 Assists in monitoring of water sample wells on a regular Ouarterly i basis. T Supervises operation of the baler and landfill in the Occasional 5 absence of the Baler/Landfill Supervisor. 6 Performs other related duties as assigned Oro: Borough Engineer Baler Landfill Supervisor Operator II Minimem Qua l if l oat l aeas A minimum of one year experience in operation of heavy equipment with specific emphasis In forklift/loaders. both wheel and track. and some knowledge of hydraulic Maintenance and repair. previous solid waste baler operations may be substituted for all or part of the heavy equipment operational experience. Ability to learn and achieve journeyman level work in several crafts and/or trades. Willingness to learn other crafts/trades. Ability to supervise unskilled workers. Ability to meet and direct the public. Job No. KODIAK ISLAND BOROUGH Job Description Job Title: Solid Waste Baler Operator Dept: Engineering Supv: Boler/Landfill Supervisor Job Summary: Under the general direction and supervision of the Balis/Landfill Supervisor. Assists in the operation and maintenance of the solid waste baler, including the related equipment and facilities. % of No. Task Description Frequency Time I Operates and maintains the solid waste baler and related Continual 39 equipment. 2 Directs public as to proper placement of solid waste at the Continual 10 facility. 3 Disposes of solid waste bales in accordance with operational Continual 39 plana and permits. This includes covering bales with dirt in the summer and with a tarp in the winter. d Pickup all litter. Continual 5 5 Performs all routine maintenance on the baler, and rolling- Continual 5 stock, t.e. wheel loader, skid -steer loader doter, and truck. 6 • Assists in monitoring of water sample wells on a regular Quarterly 2 basis. 7 Performs other related duties as assigned. Oro: Borough Engineer Baler Landfill Supervisor Operator 11 Operator I Minimum Qualifications: A minimum of eco year experience in operation of heavy equipment with specific emphasis In forklift/loaders, both wheel and track, and Some knowledge of hydraulic maInteaance and repair. Previous solid watt* baler operations may be substituted for all of part of the heavy equipment operational experience. Ability to learn and achieve journeymen level work in several crafts and/or t ads*. Willingness to learn other crafts/trades. Ability to meet and direct the public.