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FY2027-07 Janitorial Services With JNR Cleaning ServiceKODIAK ISLAND BOROUGH INVITATION TO BID Janitorial Services Contract Number: FY2027-07 April 24, 2026 Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 (907) 486-9341 Invitation to Bid for Janitorial Services Page 1 of 36 Contract No. FY2026-62 ADDENDUM1 KODIAK ISLAND BOROUGH Janitorial Services Contract Kodiak, AK May 4, 2026 TO ALL PLAN HOLDERS OF RECORD: This addendum forms part of and modifies the contract documents as noted below. Bidders must acknowledge receipt of this addendum in the space provided on the Acknowledgement of Addenda form. Failure to do so may submit Bidder to disqualification. This addendum consists of 1 page and attachments. SPECIFICATIONS: SC 02 Scope of Work, As -Needed Services (Page 28): Add a description for Temporary Stay Turnover Apartment Cleaning: Temporary Stay Turnover Apartment Cleaning: Services may include general cleaning of kitchens and bathrooms; vacuuming, sweeping, and mopping floors; wiping down countertops, fixtures, cabinets, and appliances (exterior surfaces); and cleaning other high -touch and commonly used areas necessary to prepare the apartment for the next temporary occupant. Services shall also include laundering used linens, such as towels, bedding, blankets, and similar items, including washing, drying, and folding. All work shall be performed using approved equipment and cleaning products, during authorized times, and limited to units identified by the Borough's designated representative. Bid Schedule, Page 2 of 3: Replace page 14 of Invitation to Bid Package with the attached bid schedule page updated to add a row including a general cleaning per square foot price for a temporary stay turnover cleaning for the Research Court Apartment. KODIAK ISLAND BOROUGH ADDENDUM NO. 1 Janitorial Services Contract PAGE 1 Kodiak Island Borough Bid Schedule Page 2 of 3 Project: KIB Janitorial Services Contract Number: FY2026-62 Base Bid: As -Needed Janitorial Services (Per -Square Foot) UPDATED Services in this section shall be performed only when authorized by the Owner. Unit prices shall be per square foot for each service and include all labor, materials, equipment, supervision, overhead, and profit. Owner reserves the right to add or remove facilities and adjust service frequencies using the bid unit prices. All quantities shown, if any, are estimates only and are not guarantees of work. Square Footage for each facility can be found on Exhibit A. Item Item Description Facility Unit Unit Price No. KIB Admin & Per 1 Carpet Extraction KFRC Square Foot KIB Admin & Per 2 Strip and Wax (Floor Care) KFRC Square Foot Per 3 Post -Event Cleaning All Facilities Square Foot Post -Event Gym & North Star Per 4 Adjacent Bathrooms Facility Square Cleaning Foot Temporary Stay Turnover Research Per 5 Apartment Cleaning Court Square A artments Foot Research Per 6 Deep/Move-Out Cleaning Court Square Apartments Foot Emergency Cleanup Per 7 Services: may be All Facilities Square requested outside normal Foot operating hours. Total Unit Price Lump Sum for All Unit Prices END OF ADDENDUM NO. 1 KODIAK ISLAND BOROUGH ADDENDUM NO. 1 Janitorial Services Contract PAGE 2 ADDENDUM KODIAK ISLAND BOROUGH Janitorial Services Contract Kodiak, AK May 21, 2026 TO ALL PLAN HOLDERS OF RECORD: This addendum forms part of and modifies the contract documents as noted below. Bidders must acknowledge receipt of this addendum in the space provided on the Acknowledgement of Addenda form. Failure to do so may submit Bidder to disqualification. This addendum consists of 1 page and attachments. KIB Staff verified with the State of Alaska that professional [contractor] licenses are not required for janitorial services. However, it is required that the appropriate North American Industry Classification System (NACIS) codes are applied to the business license for the work being performed. The State of Alaska clarified that a business may have up to ten (10) NACIS codes associated with their business license at no additional cost. SPECIFICATIONS: Instructions to Bidders, Page 4 shall read as follows: 1. Bidder Registration Form submitted. 2. Bid Form/Schedule A. The Bid Form/Schedule has been executed and signed. B. Addendum Acknowledgement Form has been executed and signed. C. Non -Collusion Affidavit has been executed and signed. 3. Bid Bond & Performance Bond A. An executed Bid Security (Bid Bond) in the amount indicated on the ITB. B. Verify that the Certificate showing the Corporate Principal on the form is executed if applicable. C. Executed Performance Bond required after award of contract. 4. Alaska Business License, a of copy your current license must be included. A. The Contractor is required to verify that the appropriate license(s) and NACIS number(s) are in place prior to submitting their bid for the project's scope of work. 5 Alaska Gentantor Gertifinate of Registration A. 4 copy of your current Alaska Contractor License of Registration in the bidder's name must he innli irded with the bird B. The GGRtFaGtGr is required to verify that the appropriate IiGeRse(s) plaGe prier to si omitting their hid for the nroieGt's crone of wort 6. A bid may be rejected if it contains any alterations or erasures that are not initialed by the signer of the bid. END OF ADDENDUM NO. 2 KODIAK ISLAND BOROUGH ADDENDUM NO. 2 Janitorial Services Contract PAGE 1 ADDENDUM KODIAK ISLAND BOROUGH Janitorial Services Contract Kodiak, AK May 21, 2026 TO ALL PLAN HOLDERS OF RECORD: This addendum forms part of and modifies the contract documents as noted below. Bidders must acknowledge receipt of this addendum in the space provided on the Acknowledgement of Addenda form. Failure to do so may submit Bidder to disqualification. This addendum consists of 1 page and attachments. Due to recent updates to the business license requirements, including applicable NAICS codes, staff will be extending the bid submission deadline to allow adequate time for compliance. Invitation to Bid Due Date and Time: 2:00pm on June 17, 2026. END OF ADDENDUM NO. 3 KODIAK ISLAND BOROUGH ADDENDUM NO. 3 Janitorial Services Contract PAGE 1 Kodiak Island Borough Contract Documents Project: KIB Janitorial Services Contract Number: FY2027-07 Table of Contents Invitationto Bid............................................................................................................................................ 3 Instructionsto Bidders.................................................................................................................................. 4 BidderRegistration Form...........................................................................................................................10 Addendum Acknowledgement.................................................................................................................... l l Non -Collusion Affidavit.............................................................................................................................12 BidSchedule...............................................................................................................................................13 BidSchedule...............................................................................................................................................14 BidModification Form...............................................................................................................................16 Agreement...................................................................................................................................................17 CorporateAcknowledgement.....................................................................................................................19 BidBond.....................................................................................................................................................20 PerformanceBond...................................................................................................................................... 21 Contractor Certificate of Substantial Completion.......................................................................................22 ContractRelease......................................................................................................................................... 23 SpecialConditions...................................................................................................................................... 25 SC01 General Statement................................................................................................................. 26 SC02 Scope of Work.......................................................................................................................26 SC03 Time of Completion.............................................................................................................. 29 SC04 Suitable Materials..................................................................................................................29 SC 05 Special Site Conditions......................................................................................................... 30 SC 06 Hazardous and Emergency Waste Generation...................................................................... 31 SC 07 Site Preservation, Restoration, Cleanup and Environmental Reporting ................................ 32 SC 08 Quality Assurance and Quality Control................................................................................ 32 SC09 Rework Procedure.................................................................................................................33 SC10 Permits...................................................................................................................................33 SC 11 Order of Award of Alternative Bids...................................................................................... 33 SC12 Payment.................................................................................................................................33 SC 13 References to Kodiak Island Borough General Conditions .................................................. 34 SC 14 Finance Department Pre -Award Qualification Form............................................................ 34 MinimumPrevailing Wage Rates............................................................................................................... 35 AppendixA: Floor Plans............................................................................................................................ 36 Invitation to Bid for Janitorial Services Page 2 of 36 Contract No. FY2026-62 Date: April 24, 2026 Kodiak Island Borough Invitation to Bid Project: KIB Janitorial Services Contract Number: FY2027-07 This project includes, but is not necessarily limited to: Contractor is to provide janitorial services for the designated Borough facilities. See floor plans in Appendix A. • KIB/City Administration Building • Kodiak Fisheries Research Center • Research Corut Apartments • KIB Landfill Office and Scale Shack • KIB Cottages (fka Projects Office) • North Star Facility Sealed, physical copy, bid packages will be accepted until 2:00pm local time June 2, 2026, at the Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read at that time. Electronic submissions of the bid package will not be accepted. A mandatory pre-bid conference will be held at 1:30pm local time May 20, 2026, at the Kodiak Island Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or via Microsoft Teams. All interested bidders are encouraged to submit a registration form prior to pre-bid conference to ensure receipt of notifications. Only registered bidders will receive a link to the Teams meeting a day prior to the pre-bid conference. Complete bidding documents for this project are available in electronic form on the Kodiak Island Borough website, www.kodiakak.us. They may be viewed online and downloaded without charge and without deposit. Deadline for questions is 1:00pm local time May 22, 2026. Questions, clarifications, or interpretations of the Bidding Documents shall be made through a written request to the Project Manager at EFprojects(&kodiakak.us. Any required clarification or interpretation of the Bidding Documents will be made by Addendum, which will be posted on the Borough website. Only registered bidders will receive notification that an addendum is available. For further information refer to the Instructions to Bidders. All bids shall be accompanied by a bid bond, certified check, cashier check or money order in the amount of not less than five percent (5%) of the total amount bid. Bid bonds shall be in a form satisfactory to the Borough. The Borough reserves the right to reject or accept any or all bids, to cancel the procurement, to waive irregularities or informalities in the bid or in the bidding, to postpone the bid opening, and to give particular attention to the qualifications of the Bidder. The current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid if required by law. If required, certified payrolls must be submitted to the Alaska Department of Labor. The requirement of the Alaska Employment Preference Act (AS 36.10) must be met. The Borough encourages disadvantaged, minority, and women owned firms to respond to this invitation to bid (ITB). Invitation to Bid for Janitorial Services Page 3 of 36 Contract No. FY2026-62 Kodiak Island Borough Instructions to Bidders Project: KIB Janitorial Services Contract Number: FY2027-07 IWAIUKOWS Your bid may be rejected if it is not properly executed. Check that the following items have been accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully. 1. Bidder Registration Form submitted. 2. Bid Form/Schedule A. The Bid Form/Schedule has been executed and signed. B. Addendum Acknowledgement Form has been executed and signed. 3. Bid Bond & Performance Bond A. An executed Bid Security (Bid Bond) in the amount indicated on the ITB. B. Verify that the Certificate showing the Corporate Principal on the form is executed if applicable. C. An executed Performance Bond required after award of contract. 4. Alaska Business License, a of copy your current license must be included. 5. Alaska Contactor Certificate of Registration A. A copy of your current Alaska Contractor License of Registration in the bidder's name must be included with the bid. B. The Contractor is required to verify that the appropriate license(s) is in place prior to submitting their bid for the project's scope of work. 6. A bid may be rejected if it contains any alterations or erasures that are not initialed by the signer of the bid. 1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting Bids, which are defined in the General Conditions, have the meanings assigned to them in the General Conditions. The term "Bidder" means one who submits a Bid directly to the Borough, as distinct from a sub -bidder, who submits a Bid to a Bidder. The term "Borough" means the Kodiak Island Borough, who is the entity who administers the invitation to bid, manages the contract, and/or owns the facility or property. The term "ITB" means invitation to bid. 2.0 INTERPRETATIONS AND ADDENDA. a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents shall be made through a written request to the Project Manager at least five days prior to the date for receipt of bids (12:00pm local time on December 20, 2024). Questions received less than seven Days prior to the Deadline for Bids may not be answered. Only questions answered by formal written Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents will be made by Addendum. Addenda will be made available through the Borough website. Registered Bidders will receive notification that an addendum is available. Bidders are responsible for downloading the addendum from the Borough website. 3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. If the Borough believes that any Bidder is interested in more than one Bid for the work contemplated, all Bids in which such Bidder is interested will be rejected. If the Borough believes that collusion exists among the Bidders, all Bids will be Invitation to Bid for Janitorial Services Page 4 of 36 Contract No. FY2026-62 rejected. 4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will be considered. A Bid submitted by a Bidder determined to be not responsible may be rejected. Nothing contained in this section deprives the Borough of its discretion in determining the lowest responsible bidder. Before a Bid is considered for award, a Bidder may be requested to submit information documenting its ability and competency to perform the work, according to general standards of responsibility and any special standards which may apply. It is Bidder's responsibility to submit sufficient, relevant, and adequate information. Borough will make its determination of responsibility and has no obligation to request clarification or supplementary information. 5.0 NON-RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be considered non-responsive and may be rejected. Some of the reasons a Bid may be rejected for being non- responsive are: a. If a Bid is received by the Borough after the Deadline for Bids. b. If the Bid is on a form other than that furnished by the Borough, or legible copies thereof; or if the form is altered or any part thereof is detached; or if the Bid is improperly signed. c. If there are unauthorized additions, conditional or alternate Bids, or irregularities of any kind which may tend to make the bid incomplete, indefinite, ambiguous as to its meaning, or in conflict with the Borough's Bid document. d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving the right to accept or reject any award, or to enter into a contract pursuant to an award. This does not exclude a Bid limiting the maximum gross amount of awards acceptable to any one Bidder at any one Bid opening, provided that any selection of awards will be made by the Borough. e. If the Bid does not contain a Unit Price for each pay item listed, except in the case of authorized alternate pay items. f. If the Bidder has not acknowledged receipt of each Addendum. g. (If required) If the Bidder fails to furnish an acceptable Bid guaranty with the Bid. h. If any of the Unit Prices Bid are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the Borough. i. If a Bid modification does not conform to Article 10.0 of this Section. 6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS. It is the responsibility of each Bidder before submitting a Bid: a. To examine thoroughly the Contract Documents, and other related data identified in the Bidding documents (including "technical data" referred to below): 1. To consider federal, state, and local laws and regulations that may affect cost, progress, or performance of the work, 2. To study and carefully correlate the Bidder's observations with the Contract Documents, and other related data; and b. To notify the Borough of all conflicts, errors, or discrepancies in or between the Contract Documents and such other related data. c. The submission of a Bid will constitute an incontrovertible representation by the Bidder that the Bidder has complied with every requirement of Article 6.0, "Bidder's Examination of Contract Documents " herein, that without exception the Bid is premised upon performing the work required by the Contract Documents and such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail Invitation to Bid for Janitorial Services Page 5 of 36 Contract No. FY2026-62 to indicate and convey understanding of all terms and conditions for performance of the work. 7.0 BID FORM/SCHEDULE. a. Bids and bidding information shall be submitted on the Bid Form/Schedule and other documents provided and as stipulated in the ITB. b. All blanks on the Bid Form/Schedule shall be filled out. c. All requested Alternates shall be bid. If no change in the Base Bid is required, enter "0." d. The Bidder shall make no stipulations on the bid form nor qualify the Bid in any other manner. e. All documents requiring a signature shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have the current power of attorney attached certifying the agent's authority to bind the Bidder. 8.0 SUBMISSION OF BIDS. All information required for bidding shall be submitted in accordance with the ITB. The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids. Oral, telephonic, telegraphic, facsimile or other transmitted bids will not be considered. Alteration of bids by facsimile may be permitted as provided in section 10.0(c). 9.0 DISCREPANCIES IN BIDS. In the event there is more than one Pay Item in a Bid Schedule, the Bidder shall furnish a price for all Pay Items in the schedule, and failure to do so may render the Bid non- responsive and cause its rejection. In the event there are Unit Price Pay Items in a Bid Schedule and the "amount" indicated for a Unit Price Bid Item does not equal the product of the Unit Price and quantity, the Unit Price shall govern and the amount will be corrected accordingly, and the Bidder shall be bound by said correction. In the event there is more than one Pay Item in a Bid Schedule and the total indicated for the schedule does not agree with the sum of the prices Bid on the individual items, the prices Bid on the individual items shall govern and the total for the schedule will be corrected accordingly, and the Bidder shall be bound by said correction. 10.0 BID MODIFICATIONS AND UNAUTHORIZED ALTERNATIVE BIDS. a. A Bid may not be modified, withdrawn, or canceled by the Bidder for 90 days following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a Bid. b. Prior to the date and time designated for receipt of Bids, a Bid submitted may be modified or withdrawn by the Bidder. c. See the Bid Modification form which must be used to modify a bid after it has been submitted. The bid modification form may be delivered in person, by mail, by fax (907-486-9394) or email to EFprojectsnkodiakak.us. The Bid Modification form must be received by the Contact Person no later than the deadline for bids. Modifications will be time and date stamped which will establish the official time of receipt of the Modification. The Modification must not reveal the bid price but should be in the form of an addition or subtraction or other modification so that final prices will not be known until the sealed bid is opened. Submittal by the bidder of any form other than the Bid Modification form included in this section may deem the modification unacceptable and be cause for the bid to be rejected. d. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders. Invitation to Bid for Janitorial Services Page 6 of 36 Contract No. FY2026-62 11.0 RIGHT OF REJECTION Bidders must comply with all the terms of the ITB, the Borough Code, State Procurement Code (AS 36.30), and all applicable local, state, and federal laws, codes, and regulations. The procurement officer may reject any bid that does not comply with all the material and substantial terms, conditions, and performance requirements of the ITB. Bidders may not qualify the bid nor restrict the rights of the state. If a bidder does so, the procurement officer may determine the bid to be a non-responsive counteroffer and the bid may be rejected. Minor informalities that may be waived by the Engineering & Facilities Director are as follows: a. Do not affect responsiveness, b. Are merely a matter of form or format, c. Do not change the relative standing or otherwise prejudice other bidders, d. Do not change the meaning or scope of the ITB, e. Are trivial, negligible, or immaterial in nature, f. Do not reflect a material change in the work, or g. Do not constitute a substantial reservation against a requirement or provision. The Borough reserves the right to refrain from making an award if it is determined to be in the Borough's best interest. 12.0 BID PROTESTS In the event protest(s) are received, the Borough Manager shall address the protest as provided in the procurement ITB and the Borough Code, as applicable. The protest period shall follow the requirements outlined in this section. In accordance with the Borough's General Conditions 3.1.5 the Protest period will begin on the date of the Notice of Intent to Award. A formal written protest shall be filed by an aggrieved bidder within ten (10) calendar days of the date on Notice of Intent to Award. Late protests shall not be considered. The written protest shall, at a minimum, include the following: • Name, address, and phone number of protesting contractor; • Authorized signature of the protesting contractor, or the contractor's representative; • Identification of the proposed award; • A detailed statement of the legal and factual grounds of the protest; • Copies of all relevant documents. Protests will be evaluated by the Borough Manager within fifteen (15) calendar days of receipt of the protest. The decision of the Borough Manager shall be final. Invitation to Bid for Janitorial Services Page 7 of 36 Contract No. FY2026-62 13.0 KODIAK ISLAND BOROUGH NOT RESPONSIBLE FOR PREPARATION COSTS The Borough will not pay any costs associated with preparation, submittal, presentation, or evaluation of any bid. Award of a contract, if it is awarded, will be made to the lowest responsive and responsible bidder whose bid complies with all requirements of the Invitation for Bids. The basis of award shall be the lowest total bid cost, calculated as the annual base lump sum plus the total unit cost of as -needed services, as set forth in the Bid Schedule for the tasks described in the specifications and drawings. A single award will be given for all bid items listed on the Bid Schedule. Unless otherwise specified the award will be made within the period stated in the Invitation for Bids. If the Borough has elected to include a base bid and alternative(s), the Borough may award the contract based on the base bid alone or the base bid combined with one or more alternatives. In either case, award shall be made to the responsive, responsible Bidder offering the lowest total cost, consisting of the annual lump sum plus the total unit cost of as -needed services identified in the Base Bid table for the work awarded. The Borough reserves the right to cancel the procurement without liability to the bidder, except return of the bid security, at any time before the Agreement has been fully signed by all parties, including the Borough. 15.0 DISCLOSURE OF BID CONTENTS This section governs the ownership, return, and disclosure of any offer or other record a bidder submits in response to this ITB. (Herein, any reference to "Record" includes all such records and the offer; any reference to "Law" includes any federal or State of Alaska (State) law, including any court or administrative order or rule.) a. All Records belong to the Borough. b. The Borough has sole discretion regarding whether to return any Record. In exercising this discretion, the Borough will comply with all Laws. c. Unless a notice of intent to award is issued, the Borough will, to the extent permitted by Law, consider all Records confidential and not subject to the Alaska Public Records Act (APRA). d. If, and when a notice of intent to award is issued, the Borough will consider nonconfidential any Record unless, at the time of submission, the bidder undertook the following protective measures: i. Marked information confidential; ii. For any information marked confidential, identified the authority that makes that specific information confidential; and iii. Committed, in writing, to explain in detail, including with affidavits and briefs, why each authority applies in any court or administrative proceeding in which any nondisclosure is challenged. Invitation to Bid for Janitorial Services Page 8 of 36 Contract No. FY2026-62 e. If the bidder did not undertake each protective measure, the Borough will not consider any information in a Record confidential: the Borough will disclose the entire Record without any redaction in response to an APRA or other request or, if it chooses, in the absence of a request and the Borough will disclose the entire Record without notifying the bidder. £ If the bidder undertook each protective measure, the Borough will withhold the information marked confidential to the following extent: i. The Borough agrees that the Law protects the information; and ii. If the nondisclosure is challenged, the bidder fulfills its commitment to explain, including with affidavits and briefs, how each authority applies to the information marked confidential. g. The Borough will only notify a bidder of a request for the Record and of a planned release if the bidder undertook each protective measure, but the Borough disagrees that the marked information is protected. If there is such a disagreement, then before releasing the Record, the Borough will, to the extent permitted by Law and practicable, notify the bidder that it will disclose the information unless the bidder convinces the Borough not to or obtains an order prohibiting disclosure. 16.0 COMPLIANCE In the performance of a contract that results from this ITB, the contractor must comply with all applicable federal, state, borough and other local regulations, codes, and laws, and be responsible for all required insurance, licenses, permits, and bonds. Invitation to Bid for Janitorial Services Page 9 of 36 Contract No. FY2026-62 Kodiak Island Borough Bidder Registration Form IMPORTANT: In order to receive addenda and any other information which may impact the bid time or quantities, bidder shall fill out the contact information below and return to the Borough. ONLY REGISTERED BIDDERS WILL RECEIVE NOTIFICATIONS. Bidder's Contact Information Name of Company: J1V K CSO l 1`t 0o Gf-IRACE, Contact Name: -SA)"U I 't.D O lit L Address: Phone Number: I q67 / �`%�^✓� Fax Number: Email: f f ba5ved—"Ta Return this form via fax, email, regular mail, or hand delivered to the following location: Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Phone: (907) 486-9341 Fax: (907) 486-9394 Email: EFprojects0)kodiakak.us Invitation to Bid for Janitorial Services Page 10 of 36 Contract No. FY2026-62 JNR Cleaning Service 1514 Lynden Way Unit A Kodiak, AK 99615 (907)942-5872 June 16, 2026 Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Project Manager: JNR Cleaning Service is pleased to submit the enclosed bid proposal for janitorial services in response to invitation to bid (ITB) issued by the Kodiak Island Borough. We have thoroughly reviewed the bid documents, specifications, and contract requirements. Based on our experience, staffing capabilities, and commitment to quality, we are confident in our ability to provide reliable, high -standard janitorial services that meet and exceed the expectations of the Kodiak Island Borough. As requested, we have included all requested forms, pricing schedules, and supporting documentation. We fully understand and agree to comply with the terms, conditions, and performance requirements outlined in the ITB. We appreciate the opportunity to prepare and submit this bid, and we respectfully look forward to the possibility of serving the Kodiak Island Borough. Should you require additional information or clarification regarding our bid, please contact me at (907)942-5817 or via email at rjbasuel_72@yahoo.com. Sincerely, Raymundo Basuel, Manager/ OA JNR Cleaning Service (907)942-5817 Rjbasuel_72@yahoo.com Alagnak Inc./Brechan Enterprises P.O. Box 1275 Kodiak, AK 99615 First National Bank Alaska 218 Center Avenue Kodiak, AK 99615 Global Credit Union 2685 Mill Bay Rd. Kodiak, AK 99615 Kodiak Area Native Association 3449 Rezanof Drive East Kodiak, AK 99615 Kodiak Jacks, LLC 316 Center Street Kodiak, AK 99615 References Angela Graham (907)942-1515 Mark Lonheim (907)539-3417 Spencer Untalasco (907)885-2815 Nathan Balenger (907)512-5076 Jack Schactler (907)942-1539 Kodiak Island Borough Addendum Acknowledgement Project: KIB Janitorial Services Contract Number: FY2026-62 The bidder acknowledges receipt of the following addenda and certifies that their contents have been considered in the preparation of this Bid. If there are no addendums please state NONE above your name. Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials JNR, CL�N06 5L>ZWE Company Name �PY2��Ie Date Rmmuw)-o BaGur-i- Authorizing Name SAGER - P66 Title Signa re Invitation to Bid for Janitorial Services Page 11 of 36 Contract No. FY2026-62 Kodiak Island Borough Non -Collusion Affidavit Project: KIB Janitorial Services Contract Number: FY2026-62 (to be executed prior to award) UNITED STATES OF AMERICA ) )SS. STATE OF ALASKA ) I, RINVIUQQ UGLLF—L. , of ` iAR LEW/11 5EWC45eing duly sworn, do depose and state: I, or the firm, association, or corporation of which I am a member, a bidder on the Contract to be awarded, by the Kodiak Island Borough, Alaska, for the construction of that certain construction project designated as: Project: *Project Title* Project Number: *Project No.*/ Contract Number: FY2026-62 Located at Kodiak in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bi ding in connection with such Contract. &'�z psp� Sign' re Subscyi{fd;aN sworn to this �� day of —,209,U. Oki My Commission Expires:- Invitation to Bid for Janitorial Services Contract No. FY2026-62 STATE OF ALASKA NOTARY PUBLIC Lovelyn Miranda My Commission Expires: Page 12 of 36 Kodiak Island Borough Bid Schedule Page 1 of 3 Project: KIB Janitorial Services Contract Number: FY2026-62 Base Bid: Routine Janitorial Services (Per Occurrence) Bidders shall enter unit pricing per occurrence for each frequency. Unit prices shall include all labor, materials, equipment, supervision, overhead, and profit. Owner reserves the right to add or remove facilities and adjust service frequencies using the bid unit prices. All quantities shown, if any, are estimates only and are not guarantees of work Item Service Estimated Extended Price for No. Item Description Frequency Unit Unit Price Occurrence One (1) Calendar Year — Annual Kodiak Island Borough Daily Per Occurrence &j 33,3 261 week days 1 Administration Building , to Monthly Per Occurrence ,3 1p m 12 months /p �� I U 4 e 0V (shared with the City of Kodiak) 710 Mill Bay Road Kodiak Fisheries Research Daily Per Per � � � , ��j 261 week days 2 Center (KFRC) 301 Research Court MonthlyPer Occurrence 3 15,Z12 15 months 3 Research Court Apartments - Common Areas Weekly Per Occurrence LJ� l ` 1 52 weeks t j�i S� o 0 O 225 Research Court / 5 Kodiak Island Borough Landfill Office and Scale Shack Weekly Per Occurrence Yoe 52 weeks l0U, 00 1203 Monashka Bay Road l / 6 Kodiak Island Borough Cottages Weekly Per Occurrence ¢//�� !�� J 52 weeks r r � / -0 720 & 722 Egan Way J Total Annual Lump Sum for All Frequencies ] O �) An o 0 Invitation to Bid for Janitorial Services Contract No. FY2026-62 Kodiak Island Borough Bid Schedule Page 2 of 3 Project: KIB Janitorial Services Contract Number: FY2026-62 Base Bid: As -Needed Janitorial Services (Per -Square Foot) UPDATED Services in this section shall be performed only when authorized by the Owner. Unit prices shall be per square foot for each service and include all labor, materials, equipment, supervision, overhead, and profit. Owner reserves the right to add or remove facilities and adjust service frequencies using the bid unit prices. All quantities shown, if any, are estimates only and are not guarantees of work. Square Footage for each facility can be found on Exhibit A. Item Facility No. Item Description Unit Unit Price 1 Carpet Extraction KIS Admin & Per Square p KFRC Foot 0 2 Strip and Wax (Floor Care) KIB Admin & KFRC Per Square T13,� Foot 3 Post -Event Cleaning All Facilities Per Square Foot Post -Event Gym & North Star Per 4 Adjacent Bathrooms Square ' CleaningFacility Foot 5 Temporary Stay Turnover Research Court Per Square Apartment Cleaning artments Foot Research Per 6 Deep/Move-Out Cleaning Court Squares Apartments Foot ' Emergency Cleanup Per 7 Services: may be All Facilities Square requested outside normal Foot `" _ operating hours. Total Unit Price Lump Sum for All Unit Prices END OF ADDENDUM NO. 1 KODIAK ISLAND BOROUGH ADDENDUM NO. 1 Janitorial Services Contract PAGE 2 Kodiak Island Borough Bid Schedule Page 3 of 3 Project: KIB Janitorial Services Contract Number: FY2026-62 Total Base Bid Amount: Add the Routine Janitorial Services Total Annual Lump Sum and the Total Unit Price of As -Needed Services - enter it as words and numbers below. it � /r�1 . b I �� / i� li.l � � f� ►7> 1 � I, RAMUNbo 13,441JE1,hereinafter called Bidder, an individual doing business as ,%� / � ��%� /tom . (strike out in plicable words:) aP� sa- in the State of Alaska, inintA4aUh4,AY6rcbY submits this bid and agrees: to hold this bid open for ninety (90) days, to accept the provisions of the Instruction to Bidders, to accomplish the work in accordance with the contract documents, plans, specifications, for the lump sum and unit price amounts as set forth in this bid schedule. Respectfully submitted this day of ALF , 202_0 BIDDER: Company Name 1,911 �.y�p MAV UN1l- A Address Kodiak Island Borough, State, Zip Code q l)- Telep one Number Authorizing Name IXIAN74699 . Title Signature Email Address if �a-7-Q5 y 1 q CORPORATE SEAL T"1 1 Federal I.D. or S.S.N. ATTEST: Signature of Corporate Sec. Print Name Invitatio3fa I.C"Bill tor Janit;�rial.Ser%'ices COM "Jo. 1 V?W)6-h^ Kodiak Island Borough Bid Modification Form Project: KIB Janitorial Services Contract Number: FY2026-62 Prior to the time and date designated for receipt of Bids, a Bid submitted may be modified by notice to the Contact Person listed on the ITB. All modifications shall be made to the original bid amount(s). Modifications shall be worded as not to reveal the amount of the original Bid. If more than one Modification form is submitted by any one bidder, changes from all Modification forms submitted will be combined and applied to the original bid. Changes to the modified Bid amounts will be calculated by the Borough. Bidder may use multiple modification pages if required. Circle either Addition or Deduction to indicate your adjustment to each applicable item. Sums shall be expressed in both words and figures. In case of discrepancy, the amount written in words shall govern. Bid Item Addition / (Base Bid, Alternate, Deduction Amount in Amount in Words etc) circle one) Figures Addition / $ Deduction Addition / $ Deduction Addition / $ Deduction Addition / $ Deduction Addition / $ Deduction Addition / $ Deduction Name of Bidding Firm Responsi le Party Signature Date EMM UNnO UL iPoA Printed Name (must be authorized signatory for Bidding Firm) Invitation to Bid for Janitorial Services Page 16 of 36 Contract No. FY2026-62 Kodiak Island Borough Agreement Page 1 of 2 Project: KIB Janitorial Services Contract Number: FY2026-62 This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and ,JNR O l..Ff1 /ha 15F9V104r Company Name 151 LW Company Address (Street or PO Box, State, Zip) a/an ❑ Individual []Partnership [Joint Venture ole Proprietorship ❑Corporation incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. 1. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above - referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. 2. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order.� D ko� 3. Payment under this Contract shall not exceed �Jtajay - F 16rTFf01A�S D % I,t�� ( ' itollars ($_1101". The Parties acknowledge that funds for the payment of this contract are subject to the availability of funds lawfully appropriated for that purpose. 4. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall begin performance, in every respect, to the satisfaction of the Borough, on or before: June 6. 2026 [Start Date] [The Borough's signature below shall constitute notice to proceed.] It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover Liquidated Damages as described in the Special Conditions for each calendar day elapsing between the time stipulated for achieving substantial completion of an individual Invitation to Bid for Janitorial Services Page 17 of 36 Contract No. FY2026-62 phase and the actual date of completion of that phase in accordance with the terms hereof, such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. 5. The bonds given by the Contractor in the sum of Bid Bond $ Ti 41 n A5 - Performance -Performance Bond: To be submitted after award. 6. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. 7. For purposes of this Contract, Contracting Officer means Borough Manager, or any other person designated by the Borough Manager. 8. The Contractor is an independent contractor and not an employee or agent of the Borough. 9. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract which can be found at Projects Office I Kodiak Island, AK - Official Website, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Special Conditions, and the following listed documents: (1) Exhibit A: Invitation to Bid Dated [Month Day, Year]; (2) Exhibit B: [Contractor's Bid Submission] (3) Exhibit C: Floor Plans for KIB Facilities IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. KOD K ISLAND BO OUGH Vlk (w 9-iJg'n1tture of Borough Manager Printed Name 06TyL-L� Date erk (Attest) CONTRACTOR _tii c�E �N sRU� Company Name ay.1"d- F0,4- Signatu of Authorized Representative RAIMI IN00 R46,»r-1 PoP, Printed Name of Authorized Representative Date Invitation to Bid for Janitor -1 Page 18 of 36 Contract No. FY2026-62 '�SKA � Kodiak Island Borough Corporate Acknowledgement Project: KIB Janitorial Services Contract Number: FY2027-07 (To be filled in when Contract is executed in behalf of Corporation) UNITED STATES OF AMERICA ) )SS. STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of , 20 (Name of Officer) (Name of Corporation) (State of Incorporation) Notary Public My Commission Expires: (Title of Officer) Corporation, on behalf of said Corporation. Invitation to Bid for Janitorial Services Page 19 of 36 Contract No. FY2026-62 Kodiak Island Borough Bid Bond Project: KIB Janitorial Services Contract Number: FY2026-62 KNOW ALL MEN BY THERE PRESENTS, that we (Insert full name and address or legal title of Contractor) as Principal, hereinafter called the Principal, and (Insert full name and address or legal title of Surety) a corporation duly organized under the laws of the State of Alaska as surety, hereinafter called the Surety, are held and firmly bound unto Kodiak Island Borough. 710 Mill Bay Road, Kodiak, Alaska 99615 as Obligee, hereinafter called the Obligee, in the sum of )llars ($ q)4 I' or the payment of which sum well and truly to be made, the said Principal and the surety, bind ourselves, our nears, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas, the Principal has submitted a bid for Project: KIB Janitorial Services Contract Number: FY2026-62 NOW, THEREFORE, If said Bid shall be rejected, or in the alternate, If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bonds shall be in no way impaired or affected by any extension of the time within which the Borough may accept such Bid, and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, The Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by the proper officers, the day and year set forth below. Signed and sealed this. day or , 202_ (Witness) (Principal) (Seal) (Title) (Witness) (Surety) (Seal) Invitation to Bid for Janitorial Services Page 20 of 36 Contract No. FY2026-62 ■ --I VOR) 0 m C) z D r v 0 9O m O zr x D Nr D r m m un m m t' 0 m D V (XD D ru 20 D 2 C) 03 m0 m m z n z m n z m m z v 0 X) ch m zVOID O m - AO D o O O O Quality Control Program — JNR Cleaning Service 1. Purpose The purpose of this Quality Control (QC) Program is to ensure all cleaning services provided by JNR Cleaning Service meet or exceed client expectations through consistent monitoring, staff training, and corrective action. 2. Scope Applies to all janitorial services provided by JNR Cleaning Service at client facilities, including offices, restrooms, common areas, and specialized spaces. 3. Cleaning Standards All surfaces free of visible dirt, dust, and debris Floors clean, free of dirt, dust, debris, and stains Restrooms sanitized and stocked. Trash removed and liners replaced. High -touch areas disinfected daily Entryways clean and presentable 4. Responsibilities Owner/Manager: Overseas implementation of the QC Cleaning Staff: Follow cleaning checklists, report issues, and maintain equipment. Management: Review QC reports, provide training, and address recurring issues. 5. Inspection Process Daily Spot Checks: Supervisor inspects high -traffic areas. Weekly Detailed Inspections: Full site walkthrough using a standardized checklist. Monthly Client Review: Meeting with client to discuss performance and feedback. 6. Documentation Inspection checklists stored in a shared log (digital or paper). Non-conformance reports for missed tasks or quality issues. Corrective action forms with completion verification. 7. Corrective Actions Immediate re -cleaning of affected area. Staff retraining if issue repeats. Equipment repair/replacement if cleaning quality is impacted. 8. Continuous Improvement Quarterly review of QC data to identify trends. Update cleaning procedures and checklists as needed. Encourage client feedback for service enhancement. 9. Safety & Compliance Follow OSHA cleaning and chemical handling guidelines. Maintain MSDS/SDS for all cleaning products. Power of Attorney This booklet contains the Alaska foirm for a Power of Attorney. Naska Legal, Services (".orpo ratio n, provides U-iis as a service to you arid does not take responsibHity fc)r how fiH, it oijt. -. he iaf,�.iv aRows t,, -,r fifl this fol'171 Oil YOUr Th's bookiet contains generaf inform -lion tro assist YOU. own. L C CAL L H ck I if" you have qUestions, please con-,�tfact an at"torney. The Alaska Gar Association's Lawyer Referral Service can p ov,'d ,a you -v%"Ih a Jisl. of aftorne:"Ys (272-0352 or 1800-770 6 9999 outside Anchorage). If you cannot afif"(--m-d an zaittorrley or if you are 60 years or, older, Alask,,,a Legal. Services mav b(:-:! able, To assis-k you. Plie-ase call- Anchorage 272-9431 or (888) 772l,Pfl3'2'2"7,047220m48-25;Betelii54-3or(80) 8-30;D6ngha 842-14,52 or (8818) .3183-24-418; Faig,banks 452- 5181 Or (800) 478-54.01; JUmau 586-64.25 or (800) 789- 64z'2!6-' Kenai 395-0352 or (85.5.)-395-0352; Ketchikan 225- or (877) 525-E314.20; Kotzebilu�e.--3 449-7737 or (87-7'� 622- 9797; Nonne 443-,2230 or (888) 495-6663; PaIrner (946- 4636) or (855) 6; r UaJi) (5 ' 5996-436otagvk (Barroo"85-8998or (85 755-8998. ) This booklet is provided by Alaska Legal Service -s Ccirporation, a statewide private nonprofit organization. Nothing contained in this publication is to be considered as the rendering of legal advice for specific cases and readers are responsible for obtaining such advice from an aftorney. Funding for this brochure came from the State of Alaska, DepartMent of Heafth and Social Services, Division of Senior and Disabilities Services. For information regarding many other legal topics, see wwwalaskalawheip.orcl January 2017 The powers granted from the principal to the agent or agents in the following document are very broad. They may include the power to dispose, sell, convey, and encumber your real and personal property. Accordingly, the following document should only be used after careful consideration. if you have any questions about this document, you should seep competent advice. You may revoke this power of attorney at any time. Section 1. Designation of .Agent. pursuant to A.S 13,26.600, 13.26.625- 13.26.640. and 13.26.655 - 13.26.69 (Name and address of prihclliai) ' - _ ' . ' . . ' hereby designate the following person as my agent to act as I have indicated below in any way which I myself could do, if I were personally present, with respect to the following matters, as each of them is defined in AS 13.26.665, to the full extent that I am permitted by law to act through an agent - Name of individual you choose as your agent: Address of agent __ _ I G-%/�il+%a1 �LU 1' I IT- %��y �-f �1 •lri�.CJ' cele ol"Pone contact of agent:- b If you wish to name a second person to serve as your agent, please complete the section below: Name of second individual you choose as your agent: ,address of second agent: Telephone contact of second agent: Section 2. If you have appointed more than one agent in Section 1 above, mark one of the following: Each agent may exercise the powers conferred separately, without the consent of any other agent. All agents shall exercise the powersconferred jointly, with the consent of all other agents. �:ection 3. Mark the boxes heh)w to indicate the ;powers your vaaclt W give your acg, erit o¢' agents, Mark the box for "yes" that is opposite a category `uelow to gjve your rigent or u:g'ents 1the power in that categorlp. ff you do n?ot rmrk a box opposite :a category, your agent or agents will Trot have the power in that c,:ategor'y. YES (A) Peal estate transactions (B) Transactions involving tangible personal property, chattels, and goods [ (C) Bonds, shares, and comrTiodities transactions [� (D) Banking transactions , (r=) Business operating transactions r (t=) insurance transactions [" (G) Estate transactions (1-i) Retirement plans (1) Claims and litigation V� (J) Personal relationships and affairs (K) Benefits from government programs and civil or military service [ (i-) Records, repor Ls, and statements (M) Voter registration and :absentee ballot requests [r (N) All other matters (o) Only these powers specified below: ❑ Section 4. Grant of Specific Authority (optional) The agent or agents you have appointed WILL NOT have the power to do any of the following acts UNLESS you MARK the box opposite that category: Ef create, amend, revoke., or terminate 0,11 inter vivos trust; 9 make a gift, subject to the lirritations of AS I126.665(cl) and any special instructions in this power of attorney; [� create or change a beneficiary designation. revoke a transfer on death deed made under AS 13.43; create or change rights of suruvivorship; � elegate authority granted under the power of attorney, waive the principal's right to be a beneficiary of a joint and survivor annuity, including a survivor benefit under a retic ment plan; [7exercise fiduciary powers that the principal has the authority to delegate. Vl 21r �� I.LL f Sections 5, 6, and 7 allow you to ChGOse when you want it to go into effect and whether or not you want this to be a durable power of attorney. Nate: if you want this to be a durable power of attomey, do not limit the terin of this document in the sections beIOW. Se t' n 6. To indicate when this document shwaill become effective, mark one of the following: —This document shall become effective upon 'the date of my signature. --_—� his document shall becorne effective capon the date of my incapacity and shall not otherwise be affected by my incapacity. Section 6. If your have indicated that this, document :shall become effective on the date of your signature, mark one f the following: _ _._-Phis document shall not be affected by my subsequent incapacity. -Chis document shall be revoked by irry subsequent incapadty, Section 7. If you have indicated that this document shall bevo:m a effective upon the date of ys:aurr* signature and want to limit the term of this document., complete the following: This docurnent shall only continue in effect until 20 (wird?fh?+':J�i,f ;Y[:arl Section 13: Signatures. In Witness Whereof, I have hereunto signed my name this - day of �J�l X�� 200 - STATE OF ALASKA ) ss. b_ JUD(CIAt. DISTi;ICT ) Ac no�� r. ged beforeiSign of%icer STATE OF ALASKA NOTARY PUBLIC Lovelyn Miranda My Commission Expires:�� 3l 0- :V- (Signature of principal) on thea day of_ Seriaf number, if any; date cornmission expires. OPTIONAL: If a person other than the principal executes the signature for the principal, the person may not be a person who is appointed an argent in the power of attorney, and the follovl;ng signature line and notaty verification must also .he completed: iN WITNESS VVt IEREOF, i have hereunto signed my name this day of , 20_ Name of the ;principal: Signature of the person signing at tl,e request of the principal: Printed name of person signing at the request of the principal: Form of identification of person signing: Acknowledged before me Signature of officer or notary. on the; day of —_ , 20_ Seriaf number, if any; date commission expires. TRANSLATION CLAUSE (if nepded) I certify that I have translated the provisions of the foregoing Power of Attorney from the English language to the language to the rest -of my ability. Translator A L U K U CERTIFICATE OF LIABILITY INSURANCE DATe (XewD/YYYr, 6/1s/DDh' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: R the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorseme s . PRODUCER CONTACT Rosando Reyes .NAME: PHONE(907) 931-7949 AI No): BS SOLUTIONS LLC DBA AXIO AGENCY 1125 Expressway Ln ADDRESS: rosando@axio-insurance.com INSURER(S) AFFORDING COVERAGE NAIC# INSURER A: West= National Ins. Spanish Fork UT 84660 INSURED INSURER B: INSURER C: Jnr Cleaning Service INSURER 0: 1514 Lynden Way Apt A INSURER E: INSURER F : Kodiak AK 99615 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. 'LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIMITS SHOWN ARE INCLUSIVE OF AMOUNTS REQUESTED BY THE CERTIFICATE HOLDER AND MAY NOT REFLECT POLICY LIMIT AMOUNTS IN EXCESS OF THOSE REQUESTED. *Not Applicable in WY INSR TYPEOFINSURANCE ADDLSUBR POLICY NUMBER POLICY EFF POLICDYEXPLTR LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE � OCCUR DAMAGE TO ° PREMISES Ea occurrence) $ 100,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 A Y Y 0001360780 12/10/2025 12/10/2026 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY 71PRO JECT ❑ LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea acddent _ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIABOCCUR HCLAIMS-MADE EACH OCCURRENCE $ AGGREGATE $ EXCESS LIA8 DED I I RETENTION $ $ 1 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUIIVE OFFICER/MEMBER EXCLUDED? YNIA (Mandatory in NH) 0001360780 12/10/2025 12/10/2026 x STATUTE ERS E.L. EACH ACCIDENT $ 1.000,000 1000,000 E.L DISEASE - EA EMPLOYEE $ s E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached N more space is required) Kodiak Island Borough 710 MM Bay Road Kodiak AK 99615 I I Loi i' SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Royce. Ao Rryey ACORD 26 (2026/12) ©1988-2026 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD A� RDF CERTIFICATE OF LIABILITY INSURANCE DA s,15' ,2lo2"s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the tends and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemen s . PRODUCER StateFarm TYLER RANDOLPH 1515 A MILL BAY ROAD KODIAK, AK 99615 CONTACT F. MAE TABOY E907 488 179 F 907-331-3965 E MNL MAEQKODIAKAF.COM MU CORDING COVERAGE Nalc= INSURER A: State Farm Fire and Casualty Company 25143 INSURED ------ __. _ JESSICA & RAYMUNDO BASUEL DBA JNR CLEANING SERVICE 1514 LYDEN WAY APT A KODIAK, AK 99615 INSUR®tB. M 1N WMM:c: 0 INBURMEO: INSURER E : BISuR F: all THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. imm LTR TYPE OF INSURANCE ADD IVSD 3W WVD POLICY NUMBER POMY off WD Laing cowEtC1At GENERAL LIABILITY CLAIMS -MADE F7OCCUR EACH OCCURRENCE $ DAMAGE TO RENTEDsafinnum $ MED EXP (Any one per) $ PERSONAL & ADV INJURY $ GEWL AGGREGATE L(Mrr APPLIES PER: POLICY CTT LOC "JEII OTHER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE LIABUM ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS AUTOS ONLY NON -OWNED EDD X 15 FORD X X 104 9975-A09-02 01/09/2026 07/29/26 BODILY INJURY Per } 1,000,000 BODILYINJURY(PeraccWent 1,000,000 ) $ $ 1,000,000 UMBRELLA LIAR EXCESS UAB HOCCUR C AIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICERIMEMBEREXCLUDED? (Mlandaiery In NH) tf yes, desaibe under D&' RI ON OF O TIONS below NIA PER OTH- $ E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L DISEASE - POLICY LIMIT § SURETY BOND 92 -BD -V951-1 09/30/2025 09/30/2026 25000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, AddWonal Remarks Schedule, may be attached If more apace is required) Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORUMD REPRESENTATIVE Completed by an authorized State Farm representative. If signature Is required, please contact a State Farm agent. ®1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1001488 132849.14 04-13-2022 0 C — S O S 3 w .m —2 O CL fu m CD m ] r mm 1 3 Mr c �) m Q m O 7 ^+ O S ". Z 0 o g m Q N N 1 m 0 Co Q' � a Z C: a cr o7i �m 7 L7 m fD A 3d m N O N O 7 : io N ( `m D m 03N C z a O m _. 0 z_ w v' p v %o z3 M 00 d ? C 3 m m0(n 3 �m v o' cr Ah O (n (n O 7 v O 7 w m S N y m CD NA v Cm �+ O 7 �. 3 Q y A N �w 0 N N < (D 0 m C" w m v M 0 m m X M 7 Al 7 O_ r m N 7 ao cn i 7 w .m. M C '0 0 0 m toN 7 m 3 M 7 w 7 m 3 CL 9 0 7 m 2 N A < in. 0 7 O O o 0 X O C) 10 N cu C: N 7 m m C m � d (D O O_ m O C d n m 7 N i m W m CD 3 CD 3 r+ O 'yf O 3 n O 3 C 3 CL M n O O 3 v 0 V 3 3 A D ,►: CA L A z N r z-< �) O o m Z 0 m m � a Z r a cr O N `m D m C z a (p (N» m z_ °) p m --� z3 �m7 N n D 3 m G) v o' Ah O (n a C " v O 7 w m y m c NA < y A N 0 N (D 0 m A < in. 0 7 O O o 0 X O C) 10 N cu C: N 7 m m C m � d (D O O_ m O C d n m 7 N i m W m CD 3 CD 3 r+ O 'yf O 3 n O 3 C 3 CL M n O O 3 v 0 V 3 3 A D ,►: EM r Kodiak Island Borough Performance Bond For Future Use Project: KIB Janitorial Services Contract Number: FY2027-07 Now, therefore the condition of this obligation is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Borough. Whenever Contractor shall be, and declared by Borough to be in default under the Contract, the Borough having performed Borough's obligations thereunder, the Surety may promptly remedy the default, or shall promptly comply with one of the following: 1. Complete the Contract in accordance with its terms and conditions, or 2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the Borough elects, upon determination by the bidder, arrange for contract between such bidder and Borough, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this paragraph, shall mean the total amount payable by Borough to contractor under the Contract and any amendments thereto, less the amount properly paid by Borough to Contractor. Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Borough named herein or the heirs, executors, administrators or successors of the Borough. Signed and Sealed this day of , 20 (Witness) (Witness) Invitation to Bid for Janitorial Services Contract No. FY2026-62 (Principal) (Seal) (Title) (Surety) (Seal) (Title) Page 21 of 36 Kodiak Island Borough Contractor Certificate of Substantial Completion For Future Use Project: KIB Janitorial Services Contract Number: FY2027-07 CONTRACTOR: This is to certify that I, am a duly authorized official of the said CONTRACTOR working in the capacity of , and in my official capacity Kodiak Island Borough representing said CONTRACTOR do hereby certify as follows: 1. The work of the subject Contract above has been performed, and materials used and installed in accordance with and in conformity to, the Contract Drawings, Contract Specifications, Borough General Conditions and Special Conditions. 2. The Contract work is now substantially complete in all parts and requirements. 3. I understand that neither the determination by the Engineer --Architect that the work is substantially complete nor the acceptance thereof by the Borough shall operate as a bar to claim against the Contractor under the terms of the guarantee provisions of the Contract Documents. 4. The work to which this Certificate applies has been properly inspected and that work is hereby declared to be substantially complete in accordance with the Contract Documents. 5. The date of Substantial Completion is the date upon which all guarantees and warranties begin. 6. The Borough accepts the Project or specified area as described under "REMARKS," of the Project as substantially complete and will assume full possession of the Project or specified area of the Project at (time) on day, , 202_. CONTRACTOR (Signature) (Title) Date REMARKS: KODIAK ISLAND BOROUGH, Engineering & Facilities Director Date Invitation to Bid for Janitorial Services Page 22 of 36 Contract No. FY2026-62 Kodiak Island Borough Contract Release Page 1 of 2 For Future Use Project: KIB Janitorial Services Contract Number: FY2027-07 The undersigned, for itself, its successors in interest, assigns trustees, administrators, subcontractors, suppliers, and laborers do hereby release and forever discharge the Kodiak Island Borough (Borough) a municipal corporation, from all actions, causes of actions, suits, controversies, claims, damages and demands of every kind and nature, mature or to mature in the future, for and by reason of any matter, thing or claim arising out of the following Contract: Project: KIB Janitorial Services Contract Number: FY2027-07 The undersigned also intends hereby to discharge the Borough from all liability for any and all damages or injuries presently undiscovered or unanticipated. The undersigned's intention hereby is to waive any right it may subsequently have to set aside this release under the doctrine of Witt v. Watkins, 579 P.2d 1065 (Alaska 1978). The undersigned further agrees to defend, indemnify and hold harmless the Borough against any claims, liens, or causes of action arising under or by virtue of this Contract, including, but not limited to, any claim that the undersigned, any successor in interest, assignee, trustee, administrator, subcontractor, supplier or laborer of the undersigned or any other person might make or claim that he could possibly make against the Borough. The undersigned certifies that he has not assigned any amounts payable under this Contract to anyone. The undersigned hereby acknowledges receipt of the amount of $ as full and final payment in consideration for all services, materials and labors rendered in connection with this Contract. The undersigned hereby declares that the terms of this Release have been completely read and are fully understood, and said terms are voluntarily accepted for the purpose of making a full and final release of any and all claims, disputed or otherwise, arising under or by virtue of this Contract. Invitation to Bid for Janitorial Services Page 23 of 36 Contract No. FY2026-62 Kodiak Island Borough Contract Release Page 2 of 2 For Future Use Project: KIB Janitorial Services Contract Number: FY2027-07 IN WITNESS WHEREOF, I have hereunto set my hand and seal this day of ,20 COMPANY SIGNATURE TITLE STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 20 , before me, Notary Public in and for the State of Alaska, personally appeared of , known to me to be its and acknowledged to me that he has read this foregoing Release and knew contents thereof to be true and correct to the best of his knowledge and belief, and that he signed the same freely and voluntarily for the uses and purposes therein mentioned, and that he was duly authorized to execute the foregoing document according to the Bylaws or by Resolutions of said corporation. WITNESS my hand and notarial seal this day of , 20 Notary Public in and for Alaska My Commission expires: Invitation to Bid for Janitorial Services Page 24 of 36 Contract No. FY2026-62 Kodiak Island Borough Special Conditions Project: KIB Janitorial Services Contract Number: FY2027-07 Table of Contents Section Title Pap_e SCO1 General Statement..................................................................................................................... 26 SC02 Scope of Work........................................................................................................................... 26 SC03 Time of Completion.................................................................................................................. 29 SC04 Suitable Materials...................................................................................................................... 29 SC 05 Special Site Conditions..............................................................................................................30 SC 06 Hazardous and Emergency Waste Generation.......................................................................... 31 SC 07 Site Preservation, Restoration, Cleanup and Environmental Reporting .................................... 32 SC 08 Quality Assurance and Quality Control..................................................................................... 32 SC09 Rework Procedure..................................................................................................................... 33 SC10 Permits.......................................................................................................................................33 SC 11 Order of Award of Alternative Bids.......................................................................................... 33 SC12 Payment.....................................................................................................................................33 SC 13 References to Kodiak Island Borough General Conditions....................................................... 34 SC 14 Finance Department Pre -Award Qualification Form................................................................ 34 Invitation to Bid for Janitorial Services Page 25 of 36 Contract No. FY2026-62 Kodiak Island Borough Special Conditions SC O1 General Statement The Special conditions set forth conditions and requirements unique to this Project and are supplemental to, and supersede, the Borough's "General Conditions." SC 02 Scope of Work The Scope of Work of the Base Bid of this Contract shall include providing all labor, materials, tools, equipment, transportation, supervision and facilities necessary to: Base Bid General Scope The Contractor shall provide all labor, supervision, equipment, tools, materials, and supplies necessary to perform janitorial services for the Kodiak Island Borough facilities listed, in accordance with this Scope of Work, the Bid Schedule, and all other Contract Documents. Services include routine janitorial services and authorized as -needed services. Facilities Covered Floor plans and square footage for each facility are provided in Appendix A. Janitorial services shall be provided at the following locations: • Kodiak Island Borough and City Administrative Building 710 Mill Bay Road • Kodiak Fisheries Research Center (KFRC) 301 Research Court • Research Court Apartments — Common Areas 225 Research Court • Kodiak Island Borough Landfill Office & Scale Shack 1203 Monashka Bay Road • Kodiak Island Borough Cottages (fka Projects Office) 720 & 722 Egan Way • North Star Facility 961 Mallard Way Included Areas: Janitorial services include offices, common areas, conference rooms, restrooms, hallways, stairwells, and other areas identified in Appendix A. Papers, files, and personal items on desks shall not be disturbed. Excluded Areas: The following areas are excluded unless expressly directed by the Borough: • Mechanical rooms • Electrical rooms • IT/server rooms • Restricted operational areas The Kodiak Island Borough and City Administrative Building contains asbestos. State law requires that any building contractor be informed regarding the location and condition of any asbestos in the building. Below is an official listing of locations of asbestos in the Kodiak Island Borough and City Administrative Building. Invitation to Bid for Janitorial Services Page 26 of 36 Contract No. FY2026-62 • Mechanical Boiler room hard pack insulation. • Attic rain drain above ceiling joint mud compound (20 linear feet [1fJ); • Boiler room pipe chase and utilidors hard fittings (200 square feet [sfJ); • Floor restrooms upper floor linoleum, white (700 sf); • Floor southwest dockside entry linoleum, brown (30 sf); • Walls East wing l st floor GWB Taping Compound (65 If); • Walls remainder of building GWB Taping Compound not estimated. • Floor/mastic through building 9 ' 9 tile brown and mastic (30,000 sf); and • Attic Soffit and Windows CAB Board (550 sf). Routine Janitorial Services Routine janitorial services shall be performed in accordance with the frequencies identified in the Bid Schedule, or as directed by the Borough, and include the following: Daily Services (Performed where daily service is specified in the Bid Schedule) • Empty all trash receptacles in offices, conference rooms, common areas, restrooms; replace liners as needed. All receptacles must be fully emptied on Friday evenings. No food waste may remain in the building past Friday. • Clean, disinfect, and sanitize all high -touch surfaces, including handrails and door hardware (interior and exterior), using non -hazardous products. • Sweep, damp mop, or scrub all hard -surface floors in entrances, main corridors, stairwells, restrooms, and common areas; with increased attention during winter months. • Vacuum all rugs and carpeting in hallways, common areas, and offices exhibiting visible dirt, mud, or debris, including under and around furniture. • Clean, disinfect, and sanitize all restroom fixtures, including toilets, urinals, sinks, mirrors, dispensers, walls, and partitions. Clean and sanitize under seats, bowls, and handles; scrub as needed to remove unsanitary conditions or mineral deposits. Replenish restroom supplies. • Clean sinks, countertops, and cabinet fronts in common areas; excludes dishes and utensils. • Clean and disinfect tabletops in conference rooms and common areas. • Dust visibly soiled horizontal surfaces (e.g., file cabinets, desks, tables, windowsills) without disturbing papers or personal items. • Dispose of all trash and garbage in Borough property dumpsters during or at the end of the shift. • Secure, close, and lock all doors and windows; verify before leaving at the end of the shift. Weekly Services (Performed where weekly service is specified in the Bid Schedule) • Clean, disinfect, and sanitize all high -touch surfaces, including handrails and door hardware (interior and exterior), using non -hazardous products. • Clean, disinfect, and sanitize all restroom fixtures, including toilets, urinals, sinks, mirrors, dispensers, partitions, walls, and doors. Replenish supplies and spot -clean floors as needed to maintain sanitary conditions. • Replace all wastebasket liners and wipe down wastebaskets to remove dirt buildup; replace liners more frequently if torn or wet. All receptacles must be fully emptied on Friday evenings. No food waste may remain in the building past Friday. • Dust visibly soiled horizontal surfaces (e.g., file cabinets, desks, tables, windowsills) without disturbing papers or personal items. • Dust or damp -wipe heater vent grills and surrounding areas. Invitation to Bid for Janitorial Services Page 27 of 36 Contract No. FY2026-62 • Spot -clean walls and door jambs in hallways and entryways, removing scuffs and foreign matter up to approximately 70 inches from the floor. • Sweep, damp mop, or scrub all hard -surface floors in entrances, main corridors, stairwells, restrooms, and common areas; with increased attention during winter months. • Thoroughly vacuum all carpeting and rugs, including offices, conference rooms, common areas, and elevator carpeting (if applicable), with attention under and around chairs and furniture. • Clean and polish metal and marble surfaces in entrances and lobbies. • Dispose of all trash and garbage in Borough property dumpsters during or at the end of the shift. • Secure, close, and lock all doors and windows; verify before leaving at the end of the shift. Monthly Services (Performed where monthly service is specified in the Bid Schedule) • Clean and sanitize interior glass surfaces of windows and doors in entryways and hallways (excluding routine daily high -touch hardware cleaning). • Spray -buff resilient and/or concrete floors in office spaces, kitchens, secondary corridors, entrances, and lobbies. • Spot -clean wall surfaces up to 70 inches from the floor, including scuffs and marks not addressed through routine cleaning. • Thoroughly dust all furniture; vacuum upholstery as needed. • Spot -clean carpets and rugs, including elevator carpeting, to remove stains and embedded soil. • Dust and clean vertical and underside surfaces up to 70 inches from the floor not addressed during routine services. • Clean and polish metal and marble surfaces in lobbies and entrances • Dispose of all trash and garbage in Borough property dumpsters during or at the end of the shift. • Secure, close, and lock all doors and windows; verify before leaving at the end of the shift. Annual Services (Performed when scheduled by the Borough) • Carpet shampooing • Hard flooring stripping, waxing, and buffing As -Needed Services: As -needed janitorial services shall only be performed when authorized by the Borough and compensated in accordance with the Bid Schedule. Authorization for as -needed services shall be provided by the Borough prior to performance, except in emergency situations. Approximate square footage for each facility and surface type is provided for bidding and contract administration purposes in Appendix A. These services may include: • Carpet Extraction: Services shall include hot water extraction or equivalent industry -standard methods to remove embedded dirt, stains, and residues from carpeted areas. Work shall be performed using approved equipment and cleaning solutions, during authorized times, and limited to areas identified by the Borough's designated representative. • Floor Stripping and Waxing: Services shall include removal of existing finish, neutralization and cleaning of the floor surface, and application of new floor finish in accordance with manufacturer and industry standards. Work shall be performed using approved equipment and products, during authorized times, and limited to areas designated by the Borough's representative. Invitation to Bid for Janitorial Services Page 28 of 36 Contract No. FY2026-62 • Post -Event Cleaning: Services may include trash removal, floor cleaning, spot carpet cleaning, table and surface sanitizing, restroom servicing, and restoration of spaces to pre -event condition. Work shall be performed during authorized times, using approved equipment and products, and limited to areas identified by the Borough's designated representative. • Deep or Move -out Cleaning: Services may include comprehensive cleaning of kitchens, bathrooms, floors, fixtures, appliances (interior and exterior), cabinets, windows, walls, and other surfaces necessary to restore the unit to move -in ready condition. Work shall be performed using approved equipment and cleaning products, during authorized times, and limited to units identified by the Borough's designated representative. Emergency Cleanup Services: Services may include emergency cleanup response to spills, water intrusion, weather impacts, or other unforeseen incidents. Same-day response shall be provided during normal business hours, with after-hours response available when requested, including evenings, weekends, and holidays. Services may include debris removal, extraction, cleaning, sanitizing, and restoration of affected areas to a safe and usable condition. All work shall be performed using approved equipment and products, limited to areas designated by the Borough. SC 03 Time of Completion The term of the contract is for an initial four (4) year period from July 1, 2026 to June 30, 2030. Upon satisfactory performance, determined solely by the Borough Manager, the Borough may exercise the option to extend the contract for up to two (2) additional one-year periods by providing notice of the option to extend at least sixty (60) days before expiration of the current term. If the Borough provides a notice of extension, the Contractor shall accept or reject the extension within thirty (30) days of the date the notice is sent by the Borough. The parties may mutually agree to continue services after expiration of the final term on a month-to-month basis on the same rates until a new contract can be awarded. Following the initial four-year term, requests for rate increases may be entertained by the Borough, and if acceptable, will be incorporated into each contract extension agreement. However, the rate increases will need to be formally approved by the Borough Assembly. SC 04 Suitable Materials The Contractor shall furnish and maintain, at its sole expense, all equipment, tools, supplies, and consumable materials necessary to perform janitorial services as required by the Contract Documents. Equipment Standards • All electrically powered equipment used in the performance of this Contract shall be compatible with standard building electrical systems. • Equipment operated on standard building circuits shall be rated at 15 amps or less, unless otherwise approved in writing by the Borough. • All electrical cords, feeder cords, and extension cords shall be free of cracks, frays, splices, or repairs. Spliced or taped cords are prohibited. • Any tripping of electrical circuits shall be immediately reported to the Building Representative. The quantity and type of equipment necessary to perform the work shall be determined by the Contractor, provided that such equipment meets all Contract requirements and does not disrupt normal facility operations. Invitation to Bid for Janitorial Services Page 29 of 36 Contract No. FY2026-62 Cleaning Products and Chemicals: The Contractor is responsible for understanding product compatibility with all surface types within Borough facilities and shall be liable for damage caused by improper product selection or misuse. • All cleaning, sanitizing, and disinfecting products used in Borough facilities shall be EPA -approved and appropriate for the intended use and surface type. • Where sanitization or disinfection is required, products shall be selected from EPA List N or its successor list. • The Borough reserves the right to review and approve all products prior to use. • Any change in products during the contract term must receive prior written approval from the Borough. Consumable Supplies: The Contractor shall supply all consumable materials necessary for daily operations, and at sufficient levels to avoid service interruption, including but not limited to: • Toilet tissue • Paper towels (compatible with existing dispensers) • Hand soap (compatible with existing dispensers) • Toilet seat covers • Sanitary napkin disposal bags or liners (where applicable) • Trash can liners (properly sized) • Urinal screens and deodorizers • Bathroom deodorizers • Approved sanitizing solution tablets compatible with Borough -provided equipment Safety Data Sheets (SDS) • The Contractor shall maintain two (2) SDS binders per facility: o One onsite at the facility janitorial area o One provided to the Borough • SDS binders must be kept current and updated promptly when products change. • The Contractor shall train all employees in SDS awareness, chemical handling, and required personal protective equipment (PPE). SC 05 Special Site Conditions Hours of Operation: Janitorial services shall be performed during non -business hours unless otherwise directed by the Borough. Typical service hours are 10:00 p.m. to 5:00 a.m., Sunday through Saturday, subject to adjustment based on Borough operations, meetings, or special events. Facility Access and Storage: • The Borough will designate appropriate areas at each facility for storage of janitorial equipment and supplies. • Storage areas shall be kept clean, orderly, and free of odors at all times. • Chemicals and supplies shall be stored in accordance with manufacturer requirements, safety regulations, and SDS guidance. Key Control and Security: • Keys and access credentials shall be issued by the Borough at contract start and must be returned at contract completion. • Duplication or unauthorized sharing of keys or access credentials is prohibited. • Lost or stolen keys or access cards must be reported immediately. The Contractor shall be responsible for all costs associated with re -keying or security remediation. Invitation to Bid for Janitorial Services Page 30 of 36 Contract No. FY2026-62 • Exterior doors shall not be propped open. • All doors and windows shall be secured prior to leaving the facility. Conduct of Work: The Contractor shall perform all work in a professional manner that does not disrupt Borough operations. • Desks, files, cabinets, and personal items shall not be accessed, moved, or disturbed. • Computer equipment, monitors, keyboards, printers, and phones shall not be unplugged, adjusted, or handled. • Furniture or waste containers moved for cleaning shall be returned to their original positions. Staffing and Personnel Requirements: • All assigned personnel must be properly trained and capable of performing janitorial services required under this Contract. • At least one supervisory employee fluent in English (spoken and written) shall be available during service hours. • No persons under eighteen (18) years of age are permitted onsite during janitorial service hours. • Visitors or unauthorized individuals are prohibited from job sites. • The Borough reserves the right to require removal of any worker deemed unfit, unsafe, or disruptive. Communications and Incident Reporting: • The Contractor shall maintain clear lines of communication with the Building Representative. • Any observed building maintenance issues, security concerns, safety hazards, or emergency conditions shall be reported immediately. • In the event of fire, water intrusion, hazardous spill, or security incident, the Contractor shall notify the Borough without delay. SC 06 Hazardous and Emergency Waste Generation The Contractor shall conduct all janitorial services in a manner that minimizes or eliminates the generation of hazardous waste. Hazardous Materials Use: • The use of hazardous materials shall be avoided whenever reasonable alternatives are available. • No hazardous material shall be used unless it is essential to the required service and approved for use in the facility. • All materials shall be handled, stored, and disposed of in accordance with applicable federal, state, and local environmental and safety regulations. Emergency Janitorial Services: The Contractor shall be capable of responding to emergency janitorial situations when directed by the Borough. Emergency services may include, but are not limited to: • Biohazard cleanup • Sewage backups • Water intrusion or flooding • Chemical spills • Other contamination or sanitation emergencies Emergency services shall only be performed upon Borough notification, except where immediate action is required to protect life, safety, or property. Invitation to Bid for Janitorial Services Page 31 of 36 Contract No. FY2026-62 Emergency Response Requirements: When responding to an emergency janitorial incident, the Contractor shall: • Secure and isolate the affected area to prevent further contamination or exposure • Use appropriate Personal Protective Equipment (PPE) and OSHA -compliant procedures • Perform cleaning and disinfection using EPA -approved products • Properly segregate, handle, and dispose of waste materials • Restore the area to a safe and usable condition Reporting: The Contractor shall provide a written incident report to the Borough within 24 hours of completing emergency services. At a minimum, the report shall include: • Description of the incident • Areas affected • Actions taken • Materials used • Waste disposal method Failure to comply with this section may result in corrective action or non-payment for services. SC 07 Site Preservation, Restoration, Cleanup and Environmental Reporting The Contractor shall be solely responsible for protecting all Borough property during janitorial operations and for restoring affected areas upon completion of work. Protection of Property: The Contractor shall: • Take all reasonable precautions to prevent damage to floors, walls, fixtures, furnishings, equipment, and building systems • Use cleaning methods and materials appropriate for each surface type • Prevent spills, overuse of liquids, or chemical residue accumulation Any damage resulting from Contractor operations shall be repaired or replaced at the Contractor's expense. Site Restoration: Upon completion of janitorial services, the Contractor shall: • Return all furniture, equipment, and fixtures to their original positions • Remove all cleaning materials, tools, and waste from the site • Ensure floors, walls, and surfaces are free from residue, streaking, or debris Environmental Reporting: The Contractor shall immediately notify the Borough of. • Chemical spills • Water leaks • Environmental hazards • Any condition that may threaten health, safety, or the environment Written documentation shall be provided when requested by the Borough. Regulatory Compliance: The Contractor shall comply with all applicable environmental laws, regulations, and reporting requirements. Any fines, penalties, cleanup costs, or corrective actions resulting from Contractor non-compliance shall be the sole responsibility of the Contractor. SC 08 Quality Assurance and Quality Control The Contractor shall implement and maintain a Quality Control (QC) program to ensure janitorial services are consistently performed in accordance with the Contract Documents. Contractor Quality Control Program: A written Quality Control plan shall be submitted with the bid package. This plan is a required component of a responsive bid. Invitation to Bid for Janitorial Services Page 32 of 36 Contract No. FY2026-62 The plan shall include, at a minimum: • An inspection system identifying inspection frequency and responsible personnel • A method for identifying and correcting deficiencies before service levels become unacceptable • Documentation procedures for inspections and corrective actions The Quality Control plan shall be updated as necessary and approved by the Borough prior to implementation of any changes. Borough Quality Assurance: The Borough Manager or designee will conduct independent quality assurance inspections to evaluate Contractor performance. These evaluations may include: • Scheduled inspections • Unannounced inspections • Review of service checklists and QC documentation • Review of complaints or service requests Deficiencies and Corrective Action: Failure to meet Contract requirements may result in: • Written notice of deficiency • Required rework at no additional cost to the Borough • Documentation in the Contractor's performance record Repeated or unresolved deficiencies may be grounds for further corrective action, including contract default or termination as provided in the Contract Documents. SC 09 Rework Procedure If the Borough identifies that a scheduled janitorial task was not completed to specification or receives a service -related complaint, the issue will be documented and communicated to the janitorial contractor in writing. The Borough will not be responsible for paying for any rework items. Upon notification, the contractor is required to: • Acknowledge receipt of the notice within the same business day. • Correct the deficiency within 24 hours of the initial notification. If the issue is not resolved within the 24-hour window, the Borough will issue a formal Notice of Deficiency, which will be recorded in the contractor's performance file. Continued non-compliance or repeated deficiencies may result in additional corrective actions, including potential contract review. SC 10 Permits The Contractor shall obtain all licenses and permits that are required to do the work. SC 11 Order of Award of Alternative Bids Additive Alternate and/or Deductive Alternative Bids will be awarded, if any are awarded, in any order determined to be the most advantageous combination by the Borough. SC 12 Payment Payments shall be in accordance with Article 13, Payments to Contractor and Completion, in Section 00710- General Conditions Contract. All invoices for payment must be submitted on an invoice with a accompanying backup documentation; Application for Payment and updated Schedule of Values (if applicable). Invitation to Bid for Janitorial Services Page 33 of 36 Contract No. FY2026-62 Disbursement of money to a person, firm or corporation will be made only after all the various receivable accounts of the general government and any municipal utility or enterprise have been reviewed for outstanding balances owed, and the disbursement will be reduced by setting off the amount of any delinquent indebtedness due the Borough from such person, firm or corporation. All contracts to which the Borough is a party which will or may involve the disbursement of Borough funds shall contain the following clause, or its substantial equivalent: "Disbursement of money by the Borough hereunder shall subject to set-off pursuant to the provisions of the Borough Code." Such contracts include, but are not limited to, oral contracts, employment contracts, construction contracts, purchasing contracts and contracts of any municipal utility or enterprise, including customer's deposits. SC 13 References to Kodiak Island Borough General Conditions The Borough General Conditions of the Construction Contract, hereafter referred to as General Conditions, are incorporated in and become a part of the Contract Documents for the work, The General Conditions can be downloaded from the Borough's website at Projects Office I Kodiak Island, AK - Official Website. All work under this Contract shall comply with the latest edition and addenda to all applicable codes, ordinances, and standards. It shall be the responsibility of the Bidder to prepare his bid so all materials and/or different arrangements of connections or fittings shall harmoniously conform with the intent of the Contract Drawings, General Conditions, and the Special conditions. SC 14 Finance Department Pre -Award Qualification Form The Borough Finance Department may request a pre -award qualification form at any time during the bid process. This form is used to verify that the Contractor is in compliance with the Borough Code outlined below. The Finance Department's review can occur at any stage of the bidding process. If, at the time of award, the Contractor is found to be in violation of the code, the bid will be awarded to the next responsive and responsible bidder. KIB Code 3.30.115 A. The Borough shall not award a contract or purchase order to any person, corporation, or other business entity who is delinquent in paying (1) any tax levied by the Borough; (2) any special assessment levied by the Borough; (3) any charge for utility or municipal waste services; or (4) any other Borough fee due under the code, unless the person, corporation, or other business entity cures the delinquency within 30 days after the mailing of written notice of the delinquency. Invitation to Bid for Janitorial Services Page 34 of 36 Contract No. FY2026-62 Kodiak Island Borough Minimum Prevailing Wage Rates Project: KIB Janitorial Services Contract Number: FY2027-07 Minimum Prevailing Wage Rates and Title 36 Public Contracts Follows See attached Links: hqp://Iabor.state.ak.us/Iss/paMp6OO.httn http://Iabor.alaska.gov/lss/forrns/Pam4OO.pd In accordance with the requirements of AS 36.05.070 and AS 36.05.080, the following provisions are included where applicable: (1) The Contractor or subcontractors of the Contractor shall pay all employees unconditionally and not less than once a week; (2) wages may not be less than those stated in the advertised specifications, regardless of the contractual relationship between the Contractor or subcontractors and laborers, mechanics, or field surveyors; (3) the scale of wages to be paid shall be posted by the Contractor in a prominent and easily accessible place at the site of the work; (4) Borough shall withhold so much of the accrued payments as is necessary to pay to laborers, mechanics, or field surveyors employed by the Contractor or subcontractors the difference between (A) the rates of wages required by the contract to be paid laborers, mechanics, or field surveyors on the work; and (B) the rates of wages in fact received by laborers, mechanics, or field surveyors. (5) If it is found that a laborer, mechanic, or field surveyor employed by the Contractor or subcontractor has been or is being paid a rate of wages less than the rate of wages required by the contract to be paid, the Borough may, by written notice to the Contractor, terminate the Contractor's right to proceed with the work or the part of the work for which there is a failure to pay the required wages and to prosecute the work to completion by contract or otherwise, and the Contractor and the Contractor's sureties are liable to Borough for excess costs for completing the work. Invitation to Bid for Janitorial Services Page 35 of 36 Contract No. FY2026-62 AGENDA ITEM #18.B. Kodiak Island Borough Assembly Newsletter Vol. FY2027, No. 01 July 02, 2026 At Its Regular Meeting Of July 2, 2026, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, July 16, 2026, Immediately Following The Assembly Special Work Session Which Starts At 6 p.m. In The Borough Assembly Chambers. AUTHORIZED The Borough Manager To Execute Contract No. FY2026-55, For The Annex Building Underground Storage Tank Removal With AIM Maintenance LLC In An Amount Not To Exceed $33,400 AUTHORIZED The Borough Manager To Execute Contract No. FY2027-07, For Janitorial Services With JNR Cleaning Service AUTHORIZED The Borough Manager To Execute Contract No. FY2027-09, Kodiak Island Borough Administration Building Air Handling System Updates With Long Technologies In An Amount Not To Exceed $133,520 ADVANCED Ordinance No. FY2027-03, Rezoning A Portion Of Ouzinkie Tract C Block 1 Remainder Of USS 4871 From R1 Single Family District To PL Public Use Land District (Zoning Will Correspond To Lot Created By Preliminary Subdivision S26-016) To Public Hearing At The Next Regular Meeting Of The Assembly AUTHORIZED The Kodiak Island Borough Mayor To Become A Signer To The Southwest Alaska Municipal Conference Resolution No. 2026-06-01, A Resolution Of Municipalities And Federally Recognized Tribes Of Southwest Alaska Calling For Fact Based Dialogue On The Future Of Alaska Fisheries And Coastal Communities View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakislandBorough Page 177 of 177 Kodiak Island Borough Appendix A: Floor Plans Project: KIB Janitorial Services Contract Number: FY2027-07 [Following 7 pages] Invitation to Bid for Janitorial Services Page 36 of 36 Contract No. FY2026-62 KIB/CITY ADMIN BLDG UPPER LEVEL (Main Floor) Estimated total Square Footage: 20,894.48 Sq Ft. Appendix A Janitorial Contract KIB /CITY ADMIN BLDG LOWER LEVEL Estimated total square footage: 12,395 Sq. Ft. Appendix A Janitorial Contract C KFRC MAIN UPPER & LOWER LEVELS Estimated Square Feet for D O o whole Facility: 36,950 Z � N c A Appendix A Janitnrial Ci Freezer Freezer Freezer Cn Z HZ T � N � � _ Stairs r r— CD CD O N O UZ T�a �p I ocn� 00 ON Z o T W !UT (n 'n w z J> T A �N V r— > D O Z W� O 0 0 0 n 0 y F O Cn m m o nnW �o E) O 0 rn O —0 v ;a c s w — rnN N D 'n 0 r ) Z \/J L/ i 3 Cn T C /\`l rn V ^ • / F rn v v D O' T m O ® F-1\ I Z 17 T p Z Z 0 ® O O (= ^ 3 l ! C 0 " 7 Q IT! D � Zv (n IT!3 Z (D T T N CD �J (n N Z Cn (D �a °NCD 0 w NRn o � 0 n n Cn s O� O F O Q O Z W p O O N O C 3 C O w o CD FD' N Q NO A RESEARCH COURT APARTMENTS UPPER & LOWER LEVELS Estimated Sq. Feet for whole facility: 6,078 Sq. Ft. 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