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2026-03-09 Regular MeetingKODIAK ISLAND BOROUGH Architectural and Engineering Review Board Regular Meeting March 9, 2026 Held at 3:30pm in Conference Room 121 of the Kodiak Island Borough Building. CALL TO ORDER ROLL CALL John Melin called the regular meeting to order at 3:02 p.m. Board Members present were Jon Melin, Ty Swanson, Scott Arndt, Dan Rohrer and Doug Mathers. Jerrol Friend was absent. A quorum was established. Also, present were Kodiak Island Borough Manager Aimee Williams, Kodiak Island Borough Project Manager Codi Allen, Jensen Yorba Wall's Corey Wall, Providence Kodiak Island Medical Center Tyler Steele and their Architectural and Engineering Team, Karen Stephens and Matthew Olsen, and Kodiak Island Borough School District Superintendent Cyndy Mika and Adam Powers, and a member of the public Sandra West. APPROVAL OF AGENDA ARNDT MOVED to approve the agenda. SWANSON seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES ARNDT to approve the minutes from December 18, 2025. SWANSON seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) Sandra West — Happy to be here and to learn. NEW BUSINESS a. Port Lions School Painting 95% Codi Allen and Corey Wall introduced the project and reviewed the drawing changes regarding the rotted 2x4 around the banding of the school building. The deteriorated wood ("dead fiber") on the exterior siding was a major concern; prior paint failures at Port Lions and Old Harbor were attributed to inadequate substrate prep. Staff and architect recommended removing only severely rotted portions of the chamfered 2x4 base trim; intact but inaccessible sections would remain in place. Waterproofing is not expected to be compromised due to underlying flashing. Several ARB members expressed concern about reliance on existing flashing conditions without verifying that metal is present behind the trim. They requested confirmation during the site visit scheduled for March 12. Significant discussion surrounded proper paint prep: scraping, high-temperature pressure wash with chemicals, and potential sanding. Concerns were raised that sanding may increase cost and schedule risk but may be needed to address degraded wood fibers. Board members noted urgency of getting the project bid early for favorable contractor availability. Kodiak Island Borough Architectural and Engineering Review Board March 9, 2026 Regular Meeting Minutes Page 1 of 4 ROHRER MOVED to approve the 95% design with conditions: staff are to obtain manufacture confirmation that the specified high -adhesion primer and paint system will adhere effectively to the aged/"dead" wood conditions. If the manufacturer advises the system is not suitable given the substrate condition, staff must bring the item back to ARB. Staff will also verify the flashing conditions during the March 12 visit. ARNDT seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY b. Annex Bldg. (Old Red Cross) UST Removal Drawings Codi Allen reviewed the project. The purpose is to remove the small underground storage tank originally included as an alternate in the Mental Health Buildings Demo and Abatement project. Codi and Corey explained the need for proper engineering documentation due to risk management and potential DEC involvement if contamination is found. Questions were raised about the necessity of full design for such a small tank; Codi and Corey both confirmed this follows Borough practices to ensure compliance and environmental protection. ARNDT MOVED to approve the drawings. MATHERS seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY c. PKIMC Automatic Transfer Switches (ATS) 35% Design Codi Allen introduced Tyler Steele as the new PKIMC Senior Facility Manager and summarized that Tyler's goal is to re -baseline all the projects currently in design. Even if the projects are not reimbursed, the Borough would like to support PKIMC projects moving forward in the design process. Codi and Tyler both reviewed portions of the project. The hospital's ATS's are obsolete; parts availably require cannibalizing units from other sites. Failures could require manual switching. New ATS equipment is too large for the current interior space; a dedicated secured, heated external structure ("doghouse") is required. Discussion occurred on ensuring adequate room in the new structure for future expansions and load -bank testing connections and the possibility for a portable load -bank unit to be used not only by PKIMC but all KIB facilities. The Board questioned sprinkler requirements and potential need for wet vs. dry system depending on whether the new enclosure physically attaches to the hospital. ARNDT MOVED to approve the 35% drawings and staff will verify the code requirements for the fire suppression system for the next phase. SWANSON seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY d. PKIMC Air Handling Unit One (AHU-1) 65% Design Codi Allen and Tyler Steele summarized the project. This was a significant discussion item among the Board. This design replaces AHU-1 with a 55,000 CFM fan -array system (9 supply fans / 8 return fans). Existing system is 40,000 CFM Kodiak Island Borough Architectural and Engineering Review Board March 9, 2026 Regular Meeting Minutes Page 2 of 4 but operating at 46,000 CFM due to added demands. Major concern: KCHC's connection to the hospital's AHU. Draft plans propose blanking off KCHC airflow, requiring KCHC to install independent AHU/HVAC. ARB stressed that Providence is contractually obligated to provide AHU/HVAC service until 2029, and KCHC may not have funding or timeline readiness for independent systems. Members worried that proceeding without clear campus -wide CFM requirements could result in designing a system that still falls short after installation. Constrained duct space and major structural limits (original Prohaska design issues) reduce the ability to upsize ducts for higher airflow. ARNDT MOVED to ask staff to re -submit the 65% designs with the clarifications: total CFM demand analysis for entire campus (including KCHC), design options that maintain AHU/HVAC service to KCHC in the current configuration, and identification of any required add -alternates for supplemental units if duct/static limitations prevent meeting total CFM in a single system. ROHRER seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY e. PKIMC Reverse Osmosis & Steam Generator (RO & Steam 35% Design Codi Allen and Tyler Steele summarized the project. The current system is required to meet new standards for sterile processing clean steam. The current 60kw system is undersized; design proposes approx.. 84kW capacity with upgraded electrical requirements. Board focused on floor drains, tie-ins, and concerns over penetrating structural column bases. Drawings appeared unclear about whether an existing 4 -inch waste line would be used or whether extensive hallway saw -cut work is required. ARNDT MOVED to approve the 35% design with the clarifications: exact floor sink locations, whether the hallway tie-in is truly required, whether saw -cutting near structural columns will cause conflicts and how that will be mitigated. ROHRER seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY f. PKIMC Distribution Panel Six (DP6) 100% Design & Construction Codi Allen and Tyler Steele summarized the project. The DP6 upgrades include installation of a 600amp, 480/227v three-phase panel to provide upgraded electrical services for the building and the future projects (RO/Steam, ATS, AHU upgrades). This project will need to be completed first in order to complete the other proposed projects. The Board asked for clarification that DP6 configuration aligns with the future ATS upgrades (600amp vs the listed 300amp); staff will verify internally. ARNDT MOVED to approve the 100% design and construction. SWANSON seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Kodiak Island Borough Architectural and Engineering Review Board March 9, 2026 Regular Meeting Minutes Page 3 of 4 BOARD MEMBERS' COMMENTS None. ADJOURNMENT ARNDT MOVED to adjourn the meeting at 5:27 pm. ROHRER seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY RESPECTIVELY SUBMITTED: akid-) PROJECTS A3-31eTA -14T: Patricia Valerio I&ftqr M_e_Q�- CH IRPE SON: Jon Melin Arch ral/Engineering Review Board Kodiak Island Borough March 9, 2026 DATE: DATE: �-Ct Architectural and Engineering Review Board Regular Meeting Minutes Page 4 of 4