2022-03-24 Joint Work Session with KIBSDPage
Kodiak Island Borough Assembly And
School District Board
Joint Work Session Agenda
Thursday, March 24, 2022
School District Conference Room
6:30 p.m.
School Board Chairing
Subscribe here to be notified when agenda packets are published.
Joint work sessions are informal meetings of the Borough Assembly and School Board.
Although additional items not listed on the joint work session agenda are sometimes
discussed when introduced by elected officials, staff, or members of the public. No
formal action is taken at joint work sessions and items that require formal action are
placed on a regular Borough Assembly and/or School Board meeting agenda.
1. Citizens' comments. 1-907-486-7599
2. Agenda Items
A. FY2023 Budget Discussion
B. Facilities Maintenance Update
C. Holdover Monies
D. Renewal & Replacement Priorities
E. Facilities Expenditures
F. Budget Submission Deadline
3. Adjournment
4. Supplemental Materials
2 - 22 A KIBSD BOE FY23 Budget Presentation for JWS with KIB
Assembly 3.24.22
23 - 33 B. 3.24.22 Joint Presentation Maintenance
Page 1 of 33
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School Closed
Karluk K-12
School Close(
Larsen
Bay K-12
Akhiok
K-12
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Port Lions
K-12
0
iger Bay
2 School Closed
A Ouzinkie
K-12
i�
' Chiniak Kodiak Island
K-12
Borough School
District
*I
ArOld Harbor K-12
1
East Elementary
Main Elementary
North Star Elementary
Peterson Elementary
Kodiak Middle School
Kodiak High School
AKTEACH
KIBSD Strategic Plan
Support Responsible & Reried Leaners
• -omote art* ar-d dnt¢free schools
0 Cotaborate with parents to develop students v ho are posbre
hea" and Show respect rot let. others and property
NOW?
0 Open communication avenues between perents,
teacher/). Stuftr", and farnilwS
• Support community irterager." Cooperation
relevant to Student sa" and wet being
school tlet ate Conststent and honor
patent involvement and snares student
progress that respects student unique
a tY1iLe S
0 A%gn student, family and SErfr perception
and understandtng of SCCS
• Encourage and support parent and
family voArnteere in sthoors
• Cotaborate with tam ties and Students to
create enwitorvnents that foCua on student
hetIh
advocacy and orVagenent with town.
Coast Guard. and rural communities
• Focue on WwWwenlerit. volurVAwisrn. finonctal
resources, and Cultural ewer*
• Recognize and engage the Cultures Of Kodiak**
diverse Comrnun"
• Create swerenese of resources (community {�. P,— ids effecVve proteas.onal developmerit that
and astrict) with students and tam Ms ensures Students learn Onrough e/tecbve InsOuebon
t ire • .ie.• ):eQnl4startdBofotl�SSduo�etrtd
EMance new teacher irscincludeo ervie to include insbucbnai
and eniotmonat support for newteschers
Celebrate educator excellence
Continue to foster and encourage local talents in the
teaching wornrorce
0 Deane acharvement caps beg" on current
data and set the standard Stir peAwmance tsf
devkHoping appropriate evaUetans
• Support vh+o rite n Pleir earrwng.vith
rndividuaazed earning pare
• Define and determine Student access thvough
academic andror vocatfOnil esaessments
0 Iden" and communicate the purpose Of
Sate Sainte rot and act on the data rscetved fronn
lrfOse assessments
• Dune and focus on foundational Skills at each
grade bevel
• Use appropriate assessmerris to Inform instruction
Support inquiry Eased cliassroomsend
leaching so togas
• Develop a cona+to"t techn070gy plan
that nlegrales digial laarning assets
w"o daily earn4ng
• Evaluate and revamp career and
technology Opportun Ries to reflect
wor"WCO needs
prepare as student& tat contrtnAw tD
society by providing adequate and
nriovatMe COMge and Career tech
oypwtunsrs
• Uea school CounselOrshesourcea to set
goals with Nch Student for successeul
progress -on toward their goals
e Identity. create and prowaaft Stuolent
leadarshp opportunews
Teach the Importance Of active CRlzenshvp
III nt tesOonseWutY t0 tlleM cOrhRfutvty
Engage altudenb ano teachers in the
enpWrabon of hhnarab o earning
opporturwes
P1 - Arles AS+Obr_a Arabi rtr
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BUDGET CYCLES
Student Count Projected
(October) Enrollment Due
(November)
Student Count
(October)
Winter
Revision
FM-23 July 1 July 1
eud�coe.�aQ►►�►rt� Fl,20-u AnnualAudit/Fund
Balance
Borough Local
Contribution
(May)
Final Revision
(Year End)
Spring
Revision
BOE Approves
Budget (April)
Preliminary
Budget (January)
L
FY23 Funding Sources
State Funding
Federal Funding
Local Funding
KIBSD Use of Fund Balance
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Alaska K-12
Funding
Base Student Allocation
Data source: Legislative Finance
Line shows inflation adjustment to FY11 value
FY 2011
- FY2022
BSA of $5,930 in FY22 has an FY11 value of
Updated 11/12/2021
$5,052 when adjusted for inflation
$6,500
$20 $30
$43
Million Million
$20
$25 $46 Million
Outside Outside
formula formula
Million
$6,000 —
Million Million Outside
formula
$5,930 $5,930 $5,930 $5,930 $5,930 $5,930
Outside
Outside Outside
$5
880 l 1
formula
formula formula $5,830
$5,680 $5,680
$5,680 $5,680
$5,500
$ 5,000
$4,500 —
$ 4 ,000
$3,500 —
$ 3 ,000 -
Fiscal Year 2011
r
2012
111100
2013
1
2014 2015
400
2016 2017 2018
ow
2019
-r--b ---r--
2020 2021 2M2
00
0
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KMS
-7
Gr 12: 1
Gr 11: 2 K: 1r orth K: 1
Gr 10: 4 Gr 3: 1 Gr 2: 1
Gr9:2 4J Gr4:1
Gr 8: 3 East PreK: 2 P Gr 1: 1
Gr 7: 2 Gr 2: 1 '
-4 'iGr3:1
Gr6:2 Gr5:1 L -
Same site:
ell Gr 2: 1
Gr 4: 1 J
Where can we absorb the loss of funding from those 30 students?
STUDENTS WITH INTENSIVE NEEDS
• Increased Special Education Teacher ratios 4
• Aide support for students throughout their full school day
• Specialized Equipment and Materials
• Physical Therapy Services
• Occupational Therapy Services
• Speech and Language Services
• Counseling Services
• Specialized training for staff
Number of Students that Qualified for
Intensive Funding
1111111111111
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
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STATE FUNDING
SOURCES
L � J
• FY23 Challenges -
Static Basic Student
Allocation
• Declining student enrollment
by 23
• Hold Harmless provision is
applied to FY23 estimate (3rd
and finalYear)
Legislative consideration
HB 272: Increase to student base
allocation estimated $544,297
increase to KIBSD budget.
HB 273-Increase to Base Student
Allocation inflation FY24
FY22 Adopted-
June 21,2021
FY23 Preliminary
Estimate
STATE SOURCES:
Foundation
25,262,737.00
25 641 655 00
One Time State Grant more,_,;
State rAlitary Contract
879,582.00
"079 582 00
School Im rovement grant
Learning O ortuMVy
Quality Schools
84,300.00
85 380 00
TRS On Behalf
3,202,140.00
3 202 140 00
PERS On Behalf
575,810.00
575 "010 00
Sub -total State Sources
30,004,569.00
1 30,384,567 00
FEDERAL
FUNDING
SOURCES
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Impact aid payments help local school districts
that educate federally connected children. These
may be the children of members of the uniformed
services, children who reside on Indian lands,
children who reside on Federal property or in
federally subsidized low -rent housing, and
children whose parents work on Federal Property.
FY22 Adopted-
June 21,2021
FY23 Preliminary
Estimate
FEDERAL SOURCES:
Impact Aid-NIilitary rthru State'
2,703,320.19
2,466,953.00
Impact Aid-[',lilitar�,, Spec Ed ithru State;
34,580.06
35,000.00
Department of Defense
63,716.00
85,000.00
Impact Aid -Direct
3,500.00
350.00
Sub -total Federal Sources
2,805,116.25
2,587,303.00
LOCAL FUNDING
SOURCES
FY23 Preliminary local
appropriation request is $1.5
million over FY22 actual
appropriation.
Increase Property Insurance
costs
Increase salary and benefits
costs
Zero increaseto State foundation
formula equals increased request
from local appropriation
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FY22 Adopted-
June 21,2021
FY23 Preliminary
Estimate
LOCAL REVENUE SOURCES:
H.nnual A ro riation InKind
10 455244 00
11 955244 00
Use of Facilities
20 000 00
20 000 00
Academic Athletic Fees
-
-
Villa e Rent
6 000 00
6.000 00
Other R Grant Local Revenue
E-Rate Reimbursements
2 000 000 00
2 000 000 00
Sub -total Local Sources
12 401 244 00
13 981,244.00
OTHER SOURCES:
Indirect Cost Factor
100 000 00
180 000 00
Use of fund balance
2 000 000 00
1 500 000 00
Sub -total Other Source_
2 180 000 00
1 680 000 00
Ending Date
COVID ESSER 1
$288,020.19
FY22 SUPP
RELATED & GEER
$291,932.54
THESI
ESSER II
$989,363.00
FY23
GRANTS ESSER III
$2,222,363.00
FY24 PRO3
DHSS
$424,905
FY23
NURSING SUPPORT STUDENT LEARNING
STUDENT & FAMILY
FACILITIES
SUPPORT
Additional nursing staff and Afterschool programs Dedicated substitute teacher Translation Services Student mental health
support support
School secretary overbudget Assessment Coordinator for iPads & cellular internet Fees and course supplies Social worker
ACT,SAT, ASVAB testing connection
Summer programs & staffing Classified substitute pay Additional support for CTE offerings
Virtual Learning Academy
Expansion of Learning Cafe Teacher recruiting,
Classified interventionists AKTEACH reading specialist into KMS mentoring
Extra staff to coverlunch
duties
Outdoor classroom tables &
seating
Additional preschool aides
Additional custodial
and teachers
Family Resource Center
Air filters, hand sanitizer,
staff, space, &family
training supplies
raining sessions
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Kodiak Island Borough School District Revenue Funding Recap
FY23 Preliminaiy Budget
PERS On Behalf
575,810-00
575.810-00
Sub -total State Sources
30,004,669.00
30,384,567.00
FEDERAL
SOURCES:
Impact Aid-Milita (thru state)
2,703,320.19
2,466,953.00
Impact Aid -Military Sec Ed (thru state)
34,580.06
35,000.00
Department of Defense
63,716-00
1 85,000-00
Impact Aid -Direct
3,500.00
350.00
Sub -total Federal Sources
2.805.116 25
2,587.303 00
LOCAL -STATE -FEDERAL REVENUE 1 45,290,929.25 1 46.953.114.00
-I Indirect Cost Factor 1 180,000-00 1 180.000-00
Use of fund balance 1 2,000,000.00 1 1,500,000.00
Sub -total Other Sources) 2.180.000 00 1 1.680.000.00
TOTAL REVENUEI 47.470.929.25 1 48.633.114.00
• Increase Property Insurance costs
• Increase salary and benefits costs
• No increase to State foundation formula
• Increase of 1.5 million over FY22 KIB appropriation
• No increase from State Foundation Formula
• Reduction in student enrollment by 23
• Hold Harmless provision is applied to FY23 estimate (3rd and
final Year)
• Impact aid payments help local school districts that educate
federally connected children. These may be the children of
members of the uniformed services, children who reside on
Indian lands, children who reside on Federal property or in
federally subsidized low -rent housing, and children whose
parents work on Federal Property
• Reduction of $500,000 KIBSD Use of fund balance
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Fund Balance
Per AS 14.17.505 and 4 AAC 09.160, was waived by the
Fund Balance Use to balance Budget Governor for FY2020 under the Public Health Disaster
Emergency Declaration signed on March 11, 2020.
2'Soo'oo0.0o Additionally, through House Bill 76 the 10% ending fund
balancewas waived through June 30, 2025 (for fiscal years
2,000,000.00 r 2021 through 2025).
1,500,000.00 Unassigned Fund Balance is the remaining monies from the
previous school yearthat can be allocated in the following
year. Areas KIBSD has used Unassigned Fund Balances
1,000,000.00
• Balance the budget (as seen in the chart)
500,000.00 • Technology purchases
• Curriculum purchase
• Construction Projects with KIB and KIBSD
- • Replenish supply accounts reduced from previous year
FY17 FY18 FY19 FY20 FY21 FY22 FY21 • Cover Utility cost on colder winters
SCHOOL DISTRICT HEALTH INSURANCE
PREMIUM %BYYEAR
FY12 +16%
FY13 +1o.9%
FY14 +g.6%
FY15 +1o.1%
FY16 +1o.6%
FY17 +9g%
FY18 +1%
FY1_
FY20 + o%
FY21 +3%
FY22 +o%
FY23 +S% Estimated
The District operates a self -funded plan. We
transfer risk by purchasing stop loss insurance
for large claims and aggregate claims (total
group claims over the entire year). Annually,
we bid for our stop loss insurance, carriers
investigate our claims experience as well
as escalating cost factors within the health care
industry. Beginning in FY3.6-3.7 and over the
next several years (through bargaining) all
employees are on the High Deductible Health
Plan. This has helped us control large premium
increases.
FY23 Preliminary Budget Reductions
Certificated S alari e s
Classified Salaries
Benefits
Estimated Reductions
-$100,000
-$ 115,589
-$ 75,826
-$291,413
FY23 Staffing does not include staffing increases (excluding Special Services and Grant
funded positions).
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ON TF- 40RIZON
ONGOING CHALLENGES FOR SCHOOL DISTRICT
FY23 BARGAINING WITH ALL GROUPS
FAMILYSUPPORT
COVID MANAGEMENTAND FATIGUE
RECRUITMENTAND RETENTION OF STAFF
FACILITIES MAINTENANCE
STORAGE
COVID-RELATED ACADEMIC REGRESSION
INCREASED SOCIAL -EMOTIONAL NEEDS
LONG-TERM PLANNING
PIN
THAN K YO U !
QUESTIONS?
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Kodial< s a nBorough
,� ��orough S�4
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KIBSD� Darin Hargraves, Maintenance Director
\� Islau�•
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Current Status:
• 495 Open Work Orders
• 273 are Preventive Maintenance
• Preventive Maintenance Focus
• 9 Craft Technicians
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Sup t us Act ions
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Healthy Schoo
• Productivity
'
Is. Equipment
Current Status:
• COVI D Ready
• Hypochlorous Acid Disinfection
• Touchless fixtures
• 281000 Sq. Ft. Per FTE
• Tooling and Training
• 15 Night Custodians
Challenges:
• Funding a Sustainable Long-range Facilities Plan
• District
• Borough
• State -of -Alaska / D. E. E. D.
• Federal
• Competitive Wages and Availability of Workers
• Training
• Tooling Upgrades
• DDC — Direct Digital Control
Projects Completed by KIBSD in
Partnership with KIB
• Auditorium Reupholstering,
Paint, Carpet
• Auxiliary Gym Installation
including Fire Sprinkler
• Camera/Recording Server
Installation at Multiple Locations
• F-Wing Bathroom Renovation
(Including Design)
• F-Wing Heating Renovation
(Partial)
Aux. Gym
Installation
• Fencing Installation at Multiple
Locations
• Generator Purchases
• Network Upgrade for Multiple
Locations
• Pool Tile Repair
• Siding (Phase one) North Star
Elementary
Focus Going Forward:
• Safety Concerns
• Emergent Needs
• Building Envelope
• Roofs
• Facades
• Water Intrusion
• Rural School
• Partnerships
• Base
Top Projects:
1— Chiniak School Water Treatment System Upgrade $374,533
• 2 — North Star Elementary Siding & Window Replacement $578,461
• 3 — Main Elementary Roof Replacement $1,222,108
• 4 — Peterson Elementary Roof Replacement $2,457,320
• 5 — East Elementary Metal Roof Replacement $1,500,000
• 6 — Main Elementary Siding Replacement $565,304
• 7 — East Elementary Parking Lot Safety Upgrade & Repaving $489,590
8 — East Elementary Siding Replacement $299,279
• 9 —Kodiak Schools Aquatic Training Facility Refurbishment $1,500,000
Top Projects Continued:
• 10 —
Chiniak School Siding & Window Replacement
$360,000
• 11—
Port Lions School Flooring Replacement
$261,626
• 12 —
Kodiak Middle School Paint & Siding Repairs
$622,943
• 13 —
Peterson Elementary Paint & Siding Repairs
$400,998
• 14—
North Star Elementary HVAC Controls Replacement
$1,043,502
• 15 —
Chiniak School HVAC Controls Replacement
$223,984
• 16 —
Main Elementary HVAC Controls Replacement
$966,861
• 17—AkhiokSchool
HVAC Controls Replacement
$246,439
• 18 —
Port Lions School HVAC Controls Replacement
$632,779
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Communication /
Collaboration:
• Bi-Monthly Meetings
• Borough - Dave Conrad / Matt Gandel
• KIBSD - Darin Hargraves / Shane Trout /
Nicole Clark
• Project Review Input
• Data Collection
• Infrared assessments of District
Facilities
• Shared Folder
Fostering Community
Through Capital Investments:
• Financially supporting Programs that Benefit more than
just the District
• Organization Collaborations
• Sound System for the Auditorium — Summer 2022 — --
• Kodiak Arts Council
Current Sound
System in
Auditoriu
r
Future Projects?
WHy • General Lighting
ART`- I • Theatrical Lighting
• Rigging
. I • Fire Curtains
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Questions?
Darin Hargraves
Director of Maintenance
907-242-1258
Mobile
907-486-7476
Office