2026-04-28 Regular MeetingKODIAK ISLAND BOROUGH
Solid Waste Contract Committee Regular Meeting
April 26, 2026
28
The meeting was called to order at 3:OOpm.
ROLL CALL
Board members present were Bo Whiteside, Scott Smiley, and Steve Aimes (Arrived
at 3:14pm). A quorum was established. Also, present were Kodiak Island Borough
Manager Aimee Williams, Projects Manager Codi Allen, Alaska Department of Fish
and Game, Bill Dunker, and Alaska Waste Manager David Edwards.
APPROVAL OF MINUTES
SMILEY moved to approve minutes from March 24, 2026. WHITESIDE seconded.
VOICE VOTE PASSED UNANIMOUSLY
CITIZENS COMMENTS
Bo Whiteside, Chairman, reminded attendees that comments are limited to citizen
comment period, no written or verbal comments will be accepted outside of this
period.
David Edwards — here to listen.
AGENDA ITEMS
a. Draft Request for Proposals
Staff provided an overview of how the current draft RFP was developed noting that
between February and April the document was intentionally scaled back from highly
prescriptive operational language to an outcome -based Request for Proposals,
consistent with the Borough code and procurement procedures.
The Committee reviewed and provided directions on the following items:
a. Rate Adjustment: CPI 4% (+ or -) and Fuel 2% (+ or -)
Committee Direction: Accepted as written.
b. Contract Term: Discussion focused on balancing contractor stability with Borough
flexibility.
Committee Direction: Establish a five year contract with two one-year optional
extensions, including a formal review after the first year of services, while taking
precautions regarding amendments that could create procurement or liability issues.
c. Code Enforcement vs. Contract Penalties: Discussion focused on contractor
assistance with identifying non-compliance.
Committee Direction: Contractor to observe and notify subscribers of non-
compliance related to service requirements, and may issue notices directly to
subscribers. Borough is to receive copies of non-compliance notifications, provided
either during the event or through periodic summary reporting.
Kodiak Island Borough Solid Waste Contract Committee Regular
April 28, 2025 Meeting Minutes
d. Bear -Human Conflict Management Areas: Two maps were reviewed, the current
map and a historic map of SWAB Board recommendations. Input was provided by
Bill Dunker, ADF&G. Discussion included impacts to residents, capacity of existing
dumpster sites, costs, and importance of well-maintained bear -resistant containers.
Committee Direction: Maintain current bear -human conflict management areas.
Do not expand Non -Roll -Cart areas at this time. Let the new language in the contract
requiring IGBC certified containers and regular maintenance to do it's job. Revisit
potential changes using data collected over the initial five-year term as a baseline to
consider making changes in the future.
e. Proposed Contract Page Length: Currently there is a maximum length of 80 pages
for the contracts that are to be proposed.
Committee Direction: Accepted as written.
Legal Review: When would the Committee like the Attorney to review; before or
after RFP is issued.
Committee Direction: Before issuing the RFP.
g. Evaluation Criteria: Staff added in descriptions of each of the criteria for clarity,
added ADF&G to the evaluation committee, and added a section regarding
confidentiality provisions for evaluation materials; proposals to become public record
after award.
Committee Direction: Accepted as written.
Next Steps: Staff are to include all the edits as discussed today and submit to the
Borough Attorney for review.
BOARD MEMBERS COMMENTS
Scott Smiley — None.
Steven Ames — I'm content.
Bo Whiteside — Thank you Bill for being here.
SET NEXT MEETING DATE AND TIME
A meeting date will be scheduled after legal review and feedback is received.
ADJOURNMENT
The meeting was adjourned at 3:59PM.
INFORMATION MATERIALS
SUBMITTED BY:
1110
Pat is alerio
Engineering and Facilities Department
Date:
Kodiak Island Borough
April 28, 2025
APPROVED B
B iteside,
Solid Waste Contract Committee Chairman
Date: 6A/
Solid Waste Contract Committee Regular
Meeting Minutes