Loading...
FY2026-58 Purchase of EF Truck 2026 with Chevrolet of WasillaKodiak Island Borough REQUEST FOR QUOTES KIB E&F Truck Procurement 2026 Date: April 13, 2026 Dear Vendor, This request for quotes is to purchase a model year 2020 (or newer) 3/4 ton 4x4 pickup truck with 20,000 miles or less and delivered FOB to the Kodiak shipping docks by June 1, 2026. Pickup truck should be gas powered, include two sets of keys or key -fobs, should be liftgate / snowplow compatible, and the color is optional. This Request for Quotes will be used for quotes for services under $50,000. A copy of the quote schedule is attached for your use in submitting quotes. Quotes will be accepted until 2:00 p.m. local time on April 27, 2026, at the Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The quotes will be publicly opened and read at that time. Quotes will be accepted via email, fax, mail, or in person to the contract person listed on the Quoter Registration Form. All interested quoters should submit a registration form to receive any updates regarding this posting. The Kodiak Island Borough reserves the right to waive any irregularities or informalities in a quote, to reject any and all quotes without cause, and to re -solicit for quotes. Any contractor providing a quote must be in compliance with KIB Code 3.30.115. m aa' Kodiak Island Borough Quoter Registration Form IMPORTANT: in order to receive addenda and any other information which may impact the quote time or quantities, quoter shall fill out the contact information below and return to the Borough. ONLY REGISTERED OUOTERS WILL RECEIVE NOTIFICATIONS Ouoter's Contact Information NameofCompany: CNEVQO1rcI 0r WP. SI-LI_A Contact Name: M 'A\4,S t Address: "510 () C-- PA 2V. 51 1 Phone Number: %'y— go -7-x)5-6569 cct\� 9c)1Sat3'1©S Fax Number: Email: e fi,iG..GOJ� Return this form via fax, email, regular mail, or hand delivered to the following location: Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Phone: (907) 486-9343 Fax: (907) 486-9394 Email: EFsecretary(a,kodiakak.us & bmastalir(aikodiakak.us Kodiak Island Borough Quote Schedule Page 1 of 2 KIB E&F Truck Procurement 2026 Item No. Item Description Quantity Unit Unit Price Total Item Price A model year 2020. (or newer) '/< ton 4x4 pickup truck with 20,000 miles or less and delivered FOB to the Kodiak shipping docks by June 1, 2026. I Pickup truck should be gas powered, 1 LS N/A -j 1� Ll 00 include two sets of keys or key -fobs, should be liftgate / snowplow compatible, and the color is optional. y P P i* a ono Kodiak Island Borough Quote Schedule Page 2 of 2 KIB E&F Truck Procurement 2026 Total Base Quote Amount: it Dollars Cents i, '- VD,-, c" Mates hereinafter called Quoter, an individual doing business as (strike out inapplicable words:) a partnership, a corporation incorporated in the State of Alaska, a joint venture, hereby submits this quote and agrees: to hold this quote open for forty five (45) days, to accept the provisions of the Request for Quotes, to accomplish the work in accordance with the contract documents, plans, specifications, for the lump sum and unit price amounts as set forth in this quote schedule. Respectfully submitted this QUOTER: C\�VdZvt,isi cue 4JAs,Ito Company Name 'S oU E, PA2V1 \k` `l Address w'\s,V'h 1 Ay_ et�t� i Kodiak Island Borough, State, Zip Code �01-7 A+5 tasiaq Telephone Number Federal I.D. or S.S.N. day of A f-- '2021, 1i I ..urn. M h V 5 „J Authorizing Namc Title Signature Siignature Email Address CORPORATE SEAL ATTEST: Signature of Corporate Sec. Jaw VcJY~ Print Name Kodiak Island Borough Addendum Acknowledgement KIB E&F Truck Procurement 2026 The quoter acknowledges receipt of the following addenda and certifies that their contents have been considered in the preparation of this Quote. If there are no addendums please state NONE above your name. Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Chw c�\e-A oS� LO K -so 11c� Company Name `1-1G Date JbC- C,l MAV -tin Authorizing Name FICLA nw- Title Signature I r r Date: 0411712026 10:32 AM Salesperson: Brian Maksln WAS I L LA Manager: Trace Vanaman FOR INTERNAL USE ONLY BUSINESS NAME KODIAK ISLAND BOROUGH Home Phone: CONTACT 710 Mill Bay Road Address: KODIAK, AK 99615 KODIAK ISLAND Work Phone: (907) 486-9343 E -Mail: bmastalir@,kodiekak.us Cell Phone: VEHICLE Stock # : tf137898 New/ Used: New VIN: 1GC3KLE71TF137898 Mileage : 5 Vehicle: 2026 Chevrolet Silverado 250OHD Color: GAZ w lA1 1 e Type : Work Truck 4x4 CK20903 TRADE IN Payoff : VIN: Mileane Vehicle: Color, Selling Price 54,150.00 Discount 5,000.00 Rebate 1,000.00 Adjusted Price 48,150.00 SHIPPING 899.00 Total Purchase 49,049.00 Trade Allowance Trade Difference TITLE 25.00 Trade Payoff Cash Deposit Balance 49,074.00 Customer Approval: Management Approval: By signing this authorization form, you certify that the above personal information is correct and accurate, and authoriyy ease of and employ information. By signing above, I provide to the dealership and its affiliates consent to communicate with me about m¢vlfiicle or any future vehicles using electronic, verbal and written communications including but not limited to entail, text messaging, SMS, phone calls and direct mail. Terms and Conditions subject to credit approval. For Information Only. This is not an offer or contract for sale. : � § H 1 Kv Fonn W -V (Rev. March 2024) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification Go to w drs.gov/Fc rmW9 for instructions and the latest information. Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. Give form to the requester. Do not send to the IRS. Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a- m - resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a or TIN, later. Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. Under penalties of perjury. I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am wailing for a number to be issued to me); and 2. 1 am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions. item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payment: other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II. later. I Is of Here I U.s.person Date 09/17/2025 General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. What's New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the lax classification of its owner. Otherwise, it should check the "LLC" box and enter its appropriate tax classification. New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest, This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 (Rev. 3-2024) 1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1. and enter the business/disregarded entity's name on line 2.) Lithia of South Central AK, INC 2 Business name/disregarded entity name, if different from above. Lithia Anchorage -C, LLC dba Chevrolet of Wasilla m 3a Check the appropriate box for federal lax classification of the enUty/indwidual whose name is entered on line 1. Check 4 Exemptions (codes apply only to only one of the following seven boxes. certain entities, not individuals, C1 a 1:1Individual/sole proprietor ® C corporation ❑ S corporation ❑ Partnership ❑ Trust/estate see instructions on page 3), ❑ LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . `LLC" Exempt payee code (if any) 5 a Note: Check the box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax u classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax o 2 box for the tax classification of its owner. Compliance Act (FATCA) reponing 5 0 ❑ Other (see instructions) code (if any) a` u maintain (Applies to accounts maintained 3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification, o and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if have foreign beneficiaries. See instructions outside the United y you any partners, owners, or ❑ Ntates 5 Address (number, street, and apt, or suite no I See instructions. Requester's name and address (optional) 150 N. Bartlett St 6 City, state, and ZIP code Medford, OR, 97501 7 List account number(s) here (optionap Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a- m - resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a or TIN, later. Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. Under penalties of perjury. I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am wailing for a number to be issued to me); and 2. 1 am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions. item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payment: other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II. later. I Is of Here I U.s.person Date 09/17/2025 General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. What's New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the lax classification of its owner. Otherwise, it should check the "LLC" box and enter its appropriate tax classification. New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest, This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 (Rev. 3-2024) dr Outlook FW: KIB EF Truck Request for Quotes 2026 From Brandon Mastalir <bmastalir@kodiakak.us> Date Fri 4/17/2026 4:29 PM To Patricia Valerio <pvalerio@kodiakak.us> 1 attachment (1 MB) Kodiak bid0001.pdf; From: Brian Maksin <BrianMaksin@Iithia.com> Sent: Friday, April 17, 2026 10:46 AM To: Brandon Mastalir <bmastalir@kodiakak.us> Cc: Trace Vanaman <TraceVanaman@lithia.com> Subject: Re: KIB EF Truck Request for Quotes 2026 Good day Brandon. Here is a bid for the KIB EF Truck. This is a new white 2026 Silverado 250OHD 4X4 single cab long bed. Enclosed the window sticker with all the options. This is currently on the lot. Please let me know if you need additional info. Brian Maksin Wasilla Chevrolet Fleet Manager / Finance & Sales Rep 907-521-3705 cell 907-215-6569 desk 3700 E. Parks Hwy, Wasilla, AK, 99654 My Sales Hours: Tues, Thur, Fri 11am-8pm & Wed, Sat 9am-6pm PRIT-HIA driveway 2025 MARK<- EXCEL ENCE � CHEVROLET From: Brandon Mastalir <bmastalir@kodiakak.us> Sent: Thursday, April 16, 2026 2:25 PM To: Brian Maksin <BrianMaksin@lithia.com> Cc: Trace Vanaman <TraceVanaman@lithia.com> Subject: [EXTERNAL] Re: KIB EF Truck Request for Quotes 2026 CAUTION: This is an EXTERNAL EMAIL Proceed with caution before opening any attachments or links. Stay alert, keep Lithia & Driveway secure! Brian, The Borough does their own plates. Brandon Get Outlook for iOS From: Brian Maksin <BrianMaksin@lithia.com> Sent: Thursday, April 16, 2026 1:44:17 PM To: Brandon Mastalir <bmastalir@kodiakak.us> Cc: Trace Vanaman <TraceVanaman@lithia.com> Subject: Re: KIB EF Truck Request for Quotes 2026 No problem. 1 other question before I price out a truck. Do you need DMV included, or does the Borough do their own plates? Brian Maksin Wasilla Chevrolet Fleet Manager / Finance & Sales Rep 907-521-3705 cell 907-215-6569 desk 3700 E. Parks Hwy, Wasilla, AK, 99654 My Sales Hours: Tues, Thur, Fri 11am-8pm & Wed, Sat 9am-6pm OR, LIiHIA driveway 2025MARK�- EXCEL ENCE CHEVROLET From: Brandon Mastalir <bmastalir@kodiakak.us> Sent: Thursday, April 16, 2026 12:57 PM To: Brian Maksin <BrianMaksin@lithia.com> Cc: Trace Vanaman <TraceVanaman@lithia.com> Subject: [EXTERNAL] RE: KIB EF Truck Request for Quotes 2026 CAUTION: This is an EXTERNAL EMAIL Proceed with caution before opening any attachments or links. Stay alert, keep Lithia & Driveway secure! Hello Brian, Thanks for reaching out. The preference would be a crew cab; however, we can make a single cab work fine. Thanks, Brandon From: Brian Maksin <BrianMaksin@lithia.com> Sent: Thursday, April 16, 2026 11:39 AM To: Brandon Mastalir <bmastalir@kodiakak.us> Cc: Trace Vanaman <TraceVanaman@lithia.com> Subject: KIB EF Truck Request for Quotes 2026 Good day. I have a question on the vehicle you are looking for on this bid. Do you have a cab preference or configuration needed (single cab/ crew cab)? Just so I can see what I might be able to work out. Thank you, Brian Maksin Wasilla Chevrolet Fleet Manager / Finance & Sales Rep 907-521-3705 cell 907-215-6569 desk 3700 E. Parks Hwy, Wasilla, AK, 99654 My Sales Hours: Tues, Thur, Fri 11am-8pm & Wed, Sat 9am-6pm 0R.. L IT H I A driveway 2025 MARK(/ EXCELLENCE CHEVROLET Kodiak Island Borough REQUEST FOR QUOTES KIB E&F Truck Procurement 2026 Date: April 13, 2026 Dear Vendor, This request for quotes is to purchase a model year 2020 (or newer) 3/4 ton 4x4 pickup truck with 20,000 miles or less and delivered FOB to the Kodiak shipping docks by June 1, 2026. Pickup truck should be gas powered, include two sets of keys or key -fobs, should be liftgate / snowplow compatible, and the color is optional. This Request for Quotes will be used for quotes for services under $50,000. A copy of the quote schedule is attached for your use in submitting quotes. Quotes will be accepted until 2:00 p.m. local time on April 27, 2026, at the Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The quotes will be publicly opened and read at that time. Quotes will be accepted via email, fax, mail, or in person to the contract person listed on the Quoter Registration Form. All interested quoters should submit a registration form to receive any updates regarding this posting. The Kodiak Island Borough reserves the right to waive any irregularities or informalities in a quote, to reject any and all quotes without cause, and to re -solicit for quotes. Any contractor providing a quote must be in compliance with KIB Code 3.30.115. 4q a Kodiak Island Borough Purchase Agreement Page 1 of 2 Project: KIB EF Truck Procurement 2026 Contract Number: FY2026-58 This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Lithia of South Central AK, Inc. Lithia Anchorage -C, LLC dba Chevrolet of Wasilla Company Name 150 N. Bartlett St., Medford, OR, 97501 Company Address (Street or PO Box, State, Zip) 1. Scope of Services The Vendor shall provide parts as quoted by • Chevrolet of Wasilla, Quote Dated 4/17/2026 2. Compensation: The Borough agrees to pay the Vendor _Forty -Nine Thousand Seventy -Four Dollars and Zero Cents ($49,074.00) which includes all freight or shipping costs. 3. Term: This Agreement becomes effective on the date signed by the Borough Manager and shall remain in effect until parts are received and paid for. 4. Vendor Responsibilities The Vendor agrees to: • Provide email notifications for pickup and delivery. • Attempt within reason to deliver purchased items by June 1, 2026. • If delays occur, the Vendor will notify the Borough via email and discuss any expedition options available to ensure receipt of purchase no later than June 30, 2026. • Ensure all services meet Borough expectations and applicable laws. 5. Payment Terms: Invoices shall be submitted to the Borough, and payments shall be made in accordance with standard Borough procedures and availability of lawfully appropriated funds. 6. Termination: If the Borough terminates the order, it shall compensate the Vendor for all fees incurred up to the effective date of termination. If the Vendor terminates the order, the Vendor shall reimburse the Borough for any purchases not yet produced. 7. Entire Agreement: This document constitutes the complete agreement between both parties and supersedes any prior written or verbal agreements. This agreement also includes following the general conditions outlined by the Borough at this link: General -Conditions -Contract -version -9122025 8. Exhibits (1) Chevrolet of Wasilla, Quote Dated 4/17/2026 (2) Notice of Intent to Award, Dated 4/27/2026 O l IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. KOD AK ISLAND BOROUGH VENDOR } q 1 'ON L./fy`C..1� 'gna ure of Borough Manager Company Name: Chevrolet of Wasilla &)we IAj r `�I ainn 5 Printed Name Signature of Authorized Representative `irk C, V\ V, D Printed Name of Authorized Representative C4 0? 19- ZS -z( borough Clerk (Attt) Date �c,\,NN®eO �+ O ®tic _ 1�