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FY2026-54 MOA for the East Elementary Roof with KIBSDCONTRACT FY2026-54 MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE KODIAK ISLAND BOROUGH AND THE KODIAK ISLAND BOROUGH SCHOOL DISTRICT REGARDING THE EAST ELEMENTARY ROOF REPLACEMENT PROJECT RECITALS WHEREAS, AS 14.14.060(f) provides that the borough school board shall provide custodial services and routine maintenance for school buildings and shall appoint, compensate, and otherwise control personnel for these purposes and the borough assembly through the borough administrator, shall provide for all major rehabilitation, all construction and major repair of school buildings; and WHEREAS, the Kodiak Island Borough and the Kodiak Island Borough School District executed a MOA in April of 2022 for the replacement of the Main Elementary roof which was completed in 2022 with a balance of unspent funds of $813,262.61; and WHEREAS, the Kodiak Island Borough and the Kodiak Island Borough School District executed a MOA in August of 2023 for the redirection of funds for the repairs on the North Star Roof and Skylight Replacement Project; and WHEREAS, the Kodiak Island Borough School District used $125,000 to complete repairs on other school roofs with the balance of unspent funds of $688,262.61; and WHEREAS, the Kodiak Island Borough used $66,418.60 to conduct design for the North Star Elementary Roof and Skylight Replacement while it was a school facility (until July 1, 2025) with a the balance of unspent funds of $621,844.01. WHEREAS, the Kodiak Island Borough and the Kodiak Island Borough School District would like to redirect $621,844.01 of the remaining funds from the previous MOAs for the design and repairs on the East Elementary Roof. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: SECTION 1. PURPOSE: This Memorandum of Agreement (Agreement) outlines the terms under which the Kodiak Island Borough (Borough) agrees to perform the East Elementary Roof and Skylight Replacement Project (Project) using funds provided by the Kodiak Island Borough School District (District). The Borough shall manage all aspects of the Project and coordinate with the District as provided in this Agreement. SECTION 2. TITLE OF PROJECT: The Project shall be identified as the "East Elementary Roof Replacement Project". SECTION 3. AGREEMENT EFFECTIVE DATE: This Agreement shall be effective upon execution of this Agreement by the Manager of the Borough and the Superintendent of the District. Contract FY2026-54 MOA KIB & KIBSD Redirecting Funds for East Elementary Roof Project Page 1 of 6 CONTRACT FY2026-54 SECTION 4. AGREEMENT TERMINATION DATE: This Agreement shall be terminated upon completion of the Projects. SECTION S. FUNDING SOURCE: The parties recognize that the Borough has the authority and duty to provide for all major rehabilitation, construction, and major repair of school buildings. Commonly, the funding for such projects comes from either State of Alaska or Borough funding sources or both. The funding for this project is being provided by the District from the remaining funds from the previous MOA regarding Main Elementary Roof Replacement Project Operating Budget funds, and the previous MOA regarding the North Star School Roof and Skylight Replacement and the $125,000 other school roof repairs, and as such must be kept encumbered by the District until all funds are expended. If the project bids, including a reasonable contingency and administrative expenses (collectively "Project Costs") exceed this amount, the Borough and District will confer and if the District declines to provide sufficient funds to cover the total expected Project Costs, the Borough may cancel the procurement, cease work on the Project. Reimbursement of Borough expended Project Costs will be transferred to the Borough from the District through Central Treasury upon receipt of invoices. SECTION 6. RESPONSIBILITIES OF BOROUGH: The Borough shall: A. Engage design professionals as necessary; B. Supervise the design and bidding of the Project; C. Obtain any required design approvals and permits approvals; D. Select the methodology to accomplish the Project, .coordinating project scheduling with the District; E. Conduct the procurement and engage a construction contractor; F. Supervise the construction of the Project; G. Cooperate with the District concerning the submission of any required reports or documentation regarding the Project; H. The borough will invoice the District for the cost of administration of the project. I. Comply with the terms of all laws governing the expenditure of funds including, but not limited to, the provisions in Titles 14 and 36 of the Alaska Statutes; J. Provide the District with a copy of all agreements that the Borough enters regarding the Project; and K. Provide the District with a final accounting for the project and copy of all reports and audits relating to the Project. Contract FY2026-54 MOA KIB & KIBSD Redirecting Funds for East Elementary Roof Project Page 2 of 6 CONTRACT FY2026-54 SECTION 7. RESPONSIBILITIES OF THE DISTRICT: The District shall: A. Fund $621,844.01 toward the projects defined in the agreement ($813,262.61 minus $125,000 allocated for the District to perform repairs on other roofs and minus the $66,418.60 for the design work completed on the North Star Roof and Skylight project while it was still a school facility); B. Cooperate with the Borough in the scheduling and implementation of the Project; and C. Cooperate with the Borough concerning any information required to conduct the Project. D. Reimburse the Borough within 30 days of receipt of invoices. SECTION 8. AMENDMENT: This contract shall only be amended, modified, or changed by writing, executed by authorized representatives of the parties. For any amendment modification or change to the terms and conditions of this contract, the only authorized representatives of the parties are: Kodiak Island Borough Borough Manager 710 Mill Bay Road Kodiak, AK 99615 SECTION 9. TERMINATION: Kodiak Island Borough School District Superintendent 722 Mill Bay Road Kodiak, AK 99615 This Agreement may be terminated by mutual consent. This Agreement may be terminated by the Borough after due notice if the District fails to provide funds reasonably required for the Project in accordance with section 5. SECTION 10. EXHIBITS: Exhibit A: Contract FY2024-05 MOA between KIB and KIBSD Regarding the North Star Elementary School Roof and Skylight Replacement Project Dated August 23, 2023. Exhibit B: Original MOA (no contract number) between KIB and KIBSD Regarding the Main Elementary Roof Replacement Project Dated April 7, 2022. Contract FY2026-54 MOA KiB & KIBSD Redirecting Funds for East Elementary Roof Project Page 3 of 6 CONTRACT FY2026-54 SECTION 11. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the Borough and the District as to the matters stated herein. It supersedes all prior oral and written understandings and agreements as to such matters. It may be amended supplemented, modified, or canceled only by a duly executed written instrument. It shall bind the Borough and the District, its successors, executors, administrators, assigns, and legal representatives. DATED the day and year last written on the acknowledgement pages. DISTRICT (KIBSD) Sign ture Superintendent Printed Name Date KO1 � /D_IAK ISLAND BOROUGH 14 . wr-.ma'Ytit/ Signature of Borough Manager Aimee Williams Printed Name L`t Ahlple- ?-(- Date /S�,pN D eQ �O Q' G Q 'ItA, ACKNOWLEDGEMENTS ATTEST / Signature of Authorized Witness (Attest) LM&J..rC'L- PaYaOy Printed Name ti - ad- ao ac. Date ATTEST Signature of Borough Clerk r Nova M. Javier Printed Name y1i7/2A Date Contract FY2026-54 MOA KIB & KIBSD Redirecting Funds for East Elementary Roof Project Page 4 of 6 ® �'�PNDeO� C GI 2 .AZASKA-0 CONTRACT FY2026-54 i EXHIBIT A Contract FY2024-05 MOA between KIB & KIBSD Redirect Funds to North Star & Walking Patch Projects (Following 5 pages) Contract FY2026-54 MOA KIB & KIBSO Redirecting Funds for East Elementary Roof Project Page 5 of 6 CONTRACT FY2024-65 MEMORANDUM OF AGREEMENT (MOA) BETWEEN THE KODIAK ISLAND BOROUGH AND THE KODIAK ISLAND BOROUGH SCHOOL DISTRICT REGARDING THE NORTH STAR ELEMENTARY SCHOOL ROOF SKYLIGHT REPLACEMENT PROJECT RECITALS WHEREAS, AS 14.14.060(f) provides that the borough school board shall provide custodial services and routine maintenance for school buildings and shall appoint, compensate, and otherwise control personnel for these purposes and the borough assembly through the borough administrator, shall provide for all major rehabilitation, all construction and major repair of school buildings; and WHEREAS, the Kodiak Island Borough and the Kodiak Island Borough School District executed a MOA in April of 2022 for the replacement of the Main Elementary roof which was completed in 2022 with a balance of unspent funds of $813,262.61; and WHEREAS, the Kodiak Island Borough School District would like to redirect $688,262.61 of the remaining funds from the previous MOA to do repairs on the North Star Roof and Skylight Replacement Project. and the Kodiak Island Borough School District will use the remaining $125,000 to complete repairs on other school roofs. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: SECTION 1. PURPOSE: This Memorandum of Agreement (Agreement) outlines the terms under which the Kodiak Island Borough (Borough) agrees to perform the North Star Roof and Skylight Replacement Project (Project) using funds provided by the Kodiak Island Borough School District (District) The Borough shall manage all aspects of the Project and coordinate with the District as provided in this Agreement. SECTION 2. TITLE OF PROJECT: The Project shall be identified as the "North Star Roof and Skylight Replacement Project". SECTION 3. AGREEMENT EFFECTIVE DATE: This Agreement shall be effective upon execution of this Agreement by the Manager of the Borough and the Superintendent of the District. SECTION 4. AGREEMENT TERMINATION DATE: This Agreement shall be terminated upon completion of the Projects SECTIONS. FUNDING SOURCE: The parties recognize that the Borough has the authority and duty to provide for all major rehabilitation, construction, and major repair of school buildings. Commonly, the funding for such projects comes from either State of Alaska or Borough funding sources or both. The funding for this project is being provided by the District from the remaining funds from the previous MOA regarding Main Elementary Roof Replacement Project Operating Budget funds, and as such must be encumbered or expended by the District before the end of FY 2024. If the project bids, including a reasonable contingency and administrative expenses (collectively "Project Costs") exceed this amount, the Borough and District will confer and if the District declines to provide sufficient funds to cover the total expected Project Costs, the Borough may cancel the procurement, cease work on the Project. Reimbursement of Borough expended Project Costs will be transferred to the Borough from the District through Central Treasury upon receipt of invoices. CONTRACT FY2024-05 SECTION 6. RESPONSIBILITIES OF BOROUGH: The Borough shall: i , A. Engage design professionals as necessary; i B. Supervise the design and bidding of the Project; C. Obtain any required design approvals and permits approvals; i D. Select the methodology to accomplish the Project, coordinating project scheduling with the District: E. Conduct the procurement and engage a construction contractor; i i F. Supervise the construction of the Project; I G. Cooperate with the District concerning the submission of any required reports or documentation regarding the Project; , H. The borough will invoice the District for the cost of administration of the project. I. Comply with the terms of all laws governing the expenditure of funds including, but i PY 9 9 P 9 not limited to, the provisions in Titles 14 and 36 of the Alaska Statutes; i j J. Provide the District with a copy of all agreements that the Borough enters regarding the Project; and K. Provide the District with a final accounting for the project and copy of all reports and audits relating to the Project. c I SECTION 7. RESPONSIBILITIES OF THE DISTRICT: , The District shall: A. Fund $688,262.61 toward the projects defined in the agreement ($813,262.61 minus $125,000 allocated for the District to perform repairs on other roofs); B. Cooperate with the Borough in the scheduling and implementation of the Project; and tC. Cooperate with the Borough concerning any information required to conduct the Project. D. Reimburse the Borough within 30 days of receipt of invoices. C i i CONTRACT FY2024-65 i SECTION 8. AMENDMENT: This contract shall only be amended, modified, or changed by writing, executed by authorized representatives of the parties. For any amendment modification or change to the terms and conditions of this contract, the only authorized representatives of the parties are: Kodiak Island Borough Borough Manager 710 Mill Bay Road Kodiak, AK 99615 SECTION 9. TERMINATION: Kodiak Island Borough School District Superintendent 722 Mill Bay Road Kodiak, AK 99615 This Agreement may be terminated by mutual consent. This Agreement may be terminated by the Borough after due notice if the District fails to provide funds reasonably required for the Project in accordance with section 5. SECTION 10. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the Borough and the District as to the matters stated herein. It supersedes all prior oral and written understandings and agreements as to such matters. It may be amended supplemented, modified, or canceled only by a duly executed written instrument. It shall bind the Borough and the District, its successors, executors, administrators, assigns, and legal representatives. DATED the day and year last written on the acknowledgement pages. CONTRACT FY2024-05 ACKNOWLEDGEMENTS The District: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Title: _Superintendent Date: 98 -01 / - a0a ATTEST: By: Name: �Cimb2f�e C cJ•-S0.�rvc� f-✓S Title: ASS. � s}aAk Sn j �.r 1 h l 'Le�OVKA— Date: 0 q - 21 - 23 The Borough: KODIAK ISLAND BOROUGH Name: Aimee Williams Title: _Borough Manager Date: Z 3 A: q&- 23 ATTEST: �5�'AND ,(y Oft G By: _ G1 Name: _Nova M. Javier _ Title: _Bor ugh Clerk Date:GI CONTRACT FY2024-05 BOROUGH ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT) THIS IS TO CERTIFY that on this Ard day of r•1i10119 ` 2023, before me, the undersigned, a notary public in and for the State of Alaska duly commissioned and sworn, personally appeared Aimee Williams, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my ha ial seal the day andyear in th certi icate first above written. (Seal) _ En NOTARY PUBLIC FOR ALASKA NOTARY PUBLIC My Commission Expires: ,Nt STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this A01day of AiAglAt , 2023, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Nova M. Javier, to me known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. �E ARE( LQMN (?Z Q � .--'" ;^{!yam"' r{cP.��tHoFq��� PiM�, (Seal) NOTARY PUBLIC FOR ALASKA NOTARYPUBLIC My Commission Expires: w1h 0 CONTRACT FY2026-54 EXHIBIT B Original MOA (no contract number) Redirect funds from Main Elementary Roof Project to North Star Roof and Walking Patch Project (Following 5 pages) Contract FY2026-54 MOA KIB & KIBSD Redirecting Funds for East Elementary Roof Project Page 6 of 6 i i MEMORANDUM OF AGREEMENT BETWEEN THE KODIAK ISLAND BOROUGH AND THE KODIAK ISLAND BOROUGH SCHOOL DISTRICT REGARDING THE MAIN ELEMENTARY SCHOOL ROOF REPLACEMENT PROJECT RECITALS WHEREAS, AS 14.14.060( provides that the Borough Assembly, through the Borough Manager shall provide for all major re�abilitat<on, construction, and major repair of school buildings; and WHEREAS, the Kodiak Island Borough School District has identified repair of the siding at Main Elementary School as a major maintenance project it desires to initiate during FY 2022; and WHEREAS the Kodiak Island Borough School District has funds available from its FY 2022 Operating tud etwhich it desires to encumber or expend on the Main Elementary School Roof Replacement Frroject prior to the end of the fiscal year; and WHEREAS, the Assembly finds that it is in the best interest of the Kodiak Island Borough for the Borough to undertake the Main Elementary School Roof Replacement Project during FY 2022 using the funds provided by the School District. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: SECTION 1. PURPOSE: This Memorandum of Agreement (Agreement) outlines the terms under which the Kodiak Island Borough (Borou h) agrees to perform the Main ElementarySchool Roof Replacement Project (Projject isingfundsprovidedbYtheKodialdslandBorougghSchoolDistdct (District). The Boroughshall manageall aspectsof the Project ,andcoordinateviththe District as providedn this Agreement. eement. SECTION 2. TITLE OF PROJECT: The Project shall be identified as the "Main Elementary School Roof Replacement Project". SECTION 3. AGREEMENT EFFECTIVE DATE: This Agreement shall be effective upon execution of this Agreement by the Manager of the Borough and the Superintendent of the District. SECTION 4. AGREEMENT TERMINATION DATE: This Agreement shall be terminated upon completion of the Projects. SECTION 5. FUNDING SOURCE: The parties recognize that the Borough has the authority and duty to provide for all major rehabilitation, construction, and major repair of school buildings. Commonly, the funding for such projects comes from either State of Alaska or Borough funding sources or both. The funding for this project is being provided by the District from FY 2022 OperatingBudget funds, and as such must be encumbered or expended before the end of FY 2022. The District has allocated $1,5000,000.00 for the Project. If the project bids, including a reasonable contingency and administrative expenses 1 (collectively "Project Costs") exceed this amount, the Borough and District will confer and if the District declines to provide sufficient funds to cover the total expected Project Costs, the Borough may cancel the procurement, cease work on the Project and return unexpended balance less the Borough's costs to that point. Funds will be transferred to the Borough through Central Treasury upon receipt of vendor invoices. SECTION 6. RESPONSIBILITIES OF BOROUGH: The Borough shall: A. Engage design professionals as necessary; B. Supervise the design and bidding of the Project; C. Obtain any required design approvals and permits approvals; D. Select the methodology to accomplish the Project, coordinating project scheduling with the District; E. Conduct the procurement and engage a construction contractor; F. Supervise the construction of the Project; G. Cooperate with the District concerning the submission of any required reports or documentation regarding the Project; H. Provide for administration of monies that fund the Project; I. Comply with the terms of all laws governing the expenditure of funds including, but not limited to, the provisions in Titles 14 and 36 of the Alaska Statutes; k J. Provide the District with a copy of all agreements that the Borough enters into regarding the Project; and K. Provide the District with a final accounting for the project and copy of all reports and audits relating to the Project. SECTION 7. RESPONSIBILITIES OF THE DISTRICT: The District shall: A. Fund $1,500,000.00 toward the projects defined in the agreement; B. Cooperate with the Borough in the scheduling and implementation of the Project; and D. Cooperate with the Borough concerning any information required to conduct the Project. SECTION 8. AMENDMENT: This contract shall only be amended, modified or changed by writing, executed by authorized representatives of the parties. For the purpose of any amendment modification or change to the terms and conditions of this contract, the only authorized representatives of the parties are: Kodiak Island Borough Borough Manager 710 Mill Bay Road Kodiak, Alaska 99615 �9x�lIG7: F1�3�ilTult`JSIGI:A Kodiak Island Borough School District Superintendent 722 Mill Bay Road Kodiak, Alaska 99615 This Agreement may be terminated by mutual consent. This Agreement may, be terminated by the Boroua%after due notice if the Dlstrictfails to provide funds reasonablyrequired for the Project in accordance with section 5. SECTION 10. ENTIRE AGREEMENT: This Agreement constitutes the entire ar DATED the day and year last written below. Date: Roxanne Manager ,t . ,:Y,'�' rj•� O� CP glaSKIN.� and the District as to the igs and agreements as to I only by a duly executed successors, executors, BOROUGH ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) th THIS IS TO CERTIFY that on this of r 2022, before me, the undersigned, a notary public in and for the State of Alaska, duly corn issioned and sworn, personally appeared Roxanne Murphy, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. day and year in the certificate first above written. Notary Public CAROLINACRUZ c- oTAR BLLICFORALASKA $We ofAkudte My Commission Expires: M ,f d3 , ZoZZ Comirnission Expkaa May 23, 2022 ss. THIRD JUDICIAL DISTRICT ) nn -- THIS IS TO CERTIFY that on thisAday of �(, 2022, before me, the undersigned, a NWR notary public in and for the State of Alas a, duly corrrrffmmisstoned and sworn, personally appeared -Alto , to me known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. Notary Public CAROLINA CRUZ 9feAeofAkmke My Commisebn May 23, 2022 NOTARY MMLIC FOR ALASKA My Commission Expires: r L3 Zd�Z DISTRICT ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) ¢h THIS IS TO CERTIFY that on this 5 day of "QO(i � 2022, before me, the undersigned, a notary public in and for the State of Alaska, duly com_mi'tsioned and sworn, personally appeared Dr. Larry LeDoux, to me known to be the Superintendent of the Kodiak Island Borough School District, which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of the District; who acknowledged to me that he signed the same freely and voluntarily on behalf of the District for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year i certificate first `abov w I�t en. All, 4; ar O�c� OTA r4$i 3= PUBLIC My Commission Expires: i c .NrFOF A�!S�,�ctia,3 ExP1re8 Na`'• onAll uwI . �• Kodiak Island Borough Assembly Newsletter Vol. FY2026, No. 19 April 17, 2026 At Its Regular Meeting Of April 16, 2026, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, May 7, 2026, At 6:30 p.m. In The Borough Assembly Chambers. ADMINISTERED The Oath Of Office To The Newly Promoted Officers Of The Bayside Fire Department PRESENTED Certificates To The Citizens Academy Graduates PROCLAIMED The Month Of April 2026 As Sexual Assault Awareness Month In Kodiak And Encouraged All Residents To Support Local Activities And Programs, Which Assist Victims, And To Learn More About The Pervasiveness Of Sexual Assault In Alaska So We May Eliminate This Heinous Crime ADOPTED Ordinance No. FY2026-01A, Amending Ordinance No. FY2026-01, Fiscal Year 2026 Budget, By Amending Budgets And Appropriations To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures, And Moving Funds Between Projects ADOPTED Ordinance No. FY2026-23, Accepting And Appropriating Funds From The 2020 Prince William Sound Pink And Coho Salmon Fisheries Disaster Relief Distribution AUTHORIZED The Borough Manager To Execute Contract No FY2025-49, Change Order #2, KFRC Seawater Pump Replacement And Installation With Industrial Pumps Of Alaska AUTHORIZED The Borough Manager To Execute Contract No. FY2026-54, Memorandum Of Agreement Between The Kodiak Island Borough And The Kodiak Island Borough School District Regarding The East Elementary Roof Replacement Project ADVANCED Ordinance No. FY2026-24 (Corrected Version) , Rezoning Uss 3099 Lot 21 Sublot 6 From R1 Single Family Residential District To PI Public Use Lands District DECLARED The Seat Held By Mr. Alan Wolf On The Mission Lake Tide Gate Service Area Board Vacant, And DIRECTED The Borough Clerk To Advertise The Vacancy In Accordance With Borough Code 2.100.070(D) View our website: Visit our Facebook page: www.kodiakak.us www.facebook.com/KodiakislandBorough