2026-01-06 Regular MeetingKODIAK ISLAND BOROUGH
Health Facilities Advisory Board
January 6, 2026, at 4:15pm
Held in the Providence Barometer Conference Room.
ROLL CALL
Meeting was called to order at 4:15pm. Members present were Scott Smiley, Dave
Johnson, Codi Allen, and Aimee Williams. Caroline Roberts was absent. Others present
were Providence Kodiak Island Medical Center Representatives Ben Carver, Nick Loomis,
Malory Nephew, Tyler Steele, and Ashely Mazer.
APPROVAL OF MINUTES
WILLIAMS MOVED to approve the minutes of November 18, 2025, as presented.
JOHNSON seconded.
VOICE VOTE PASSED UNANIMOUSLY
CITIZENS COMMENTS (Limited To Three Minutes Per Speaker)
None.
AGENDA ITEMS
a. Borough Report and Projects Update
Codi Allen reviewed the projects.
1. Chiller Replacement 95% design was approved, and the team was authorized
to move to 100% design at Architectural Review Board Meeting on December
18. KIB is waiting for PKIMC to provide documentation to present to Assembly
for approval to reimburse the next phase of work.
2. Elevator Modernizations — The kickoff meeting for KMS elevator occurred
today. KMS elevator experienced a fire and that is why they are first to start
construction. PKIMC is anticipated to start January 19'h and KIB will host a
separate preconstruction meeting specifically for PKIMC.
3. Long Term Care Fuel Spill — KIB received comments from ADEC, NWFF
updated the work plan, and we are now waiting for final approval from ADEC
to move forward with the updated work plan. Anticipating bidding for the work
later in the spring. Codi reviewed the monitoring well locations.
b. Design, Invoice, and Reimbursement Approval Process
Codi reviewed the current approval process and presented the proposed changes
process. Discussion among the Board was supportive of the updated process
because it presents the information to the Assembly sooner as a full project package
instead of in sections and it follows closer to what the lease has outlined.
C. Reimbursement Updates
Aimee Williams reviewed PKIMC invoice NBP108344 and some of the issues that
have prevented her from authorizing payment. The Assembly as made it clear that
they would like KIB to use local vendors whenever possible on all KIB related items.
There was discussion among the board of what happened with this invoice and why
how it became the KIB's responsibility. PKIMC explained that when it was approved
on their side it was assumed to be less than the $25,000 threshold that would make
Kodiak Island Borough Health Facilities Advisory Board Minutes
January 6, 2026 Page 1 of 2
it a KIB item. Then it went over due to the travel of an off -island vendor conducting
the work, and that is how it went over the $25,000 threshold.
PKIMC committed to communicating better with KIB on any work that may come close
to the threshold before it happens until the end of the remaining lease. The Board
discussed updates to the lease regarding the threshold dollar amount.
d. Lease Agreement Updates: PKIMC & LTC
Nick Loomis updated the Board that they know that there is a gap in the work they
would like to conduct and the R&R fund balance. PKIMC has narrowed the options
down to increasing the R&R payments (increasing the lease cost) or directly funding
some of the projects themselves. They are working towards an answer and they will
update KIB as soon as they have one.
BOARD MEMBERS COMMENTS
Dave Johnson — I appreciate everyone having these discussions. As we anticipate the
upcoming lease changes, please make sure we take notes of issues that are arising to
include in the future lease. Items such increasing the threshold for major maintenance.
Aimee Williams — None.
Codi Allen — None.
Scott Smiley — Its cold out.
SET NEXT MEETING DATE AND TIME
February 24, 2026, at 4:15 at the PKIMC Barometer Room
ADJOURNMENT
SMILEY moved to adjourn at 5:10 pm.
INFORMATION MATERIALS
SN BMITTED BY:
SN
tricia Valerio, EF Dept Daie
Kodiak Island Borough
January 6, 2026
APPROVED BY:
Scott Smiley, HFAB Chair
Health Facilities Advisory Board Minutes
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