2026-01-07 Regular MeetingKODIAK ISLAND BOROUGH
Solid Waste Contract Committee Regular Meeting
January 7, 2026
The meeting was called to order at 3:05pm.
ROLL CALL
Board members present were Scott Smiley and Bo Whiteside. Steve Ames was
absent. A quorum was established. Also present were Kodiak Island Borough
Manager Aimee Williams, Projects Manager Codi Allen, Alaska Department of Fish
and Game Bill Dunker, and Alaska Waste Manager David Edwards.
APPROVAL OF MINUTES
SMILEY moved to approve minutes from September 30, 2025 and November 19,
2025. WHITESIDE seconded.
VOICE VOTE PASSED UNANIMOUSLY
CITIZENS COMMENTS
Bill Dunker — introduced himself.
AGENDA ITEMS
a. Draft Request for Proposals
Patricia Valerio reviewed the draft currently in front of the board. She reviewed the
differences between an Invitation to Bid and a Request for Proposals. The Board
discussed the process in how they would like this to proceed.
The Board reviewed some initial concerns that they had; it seems like contractors may
have more discretion over the definitions and processes such as "full dumpsters",
"bagged trash", "green waste". Bill Dunker was asked to provide his thoughts of what
may be missing and proposed including requirements to meet standardized
certifications for Bear Resistance containers, require regular maintenance of the bear
resistant containers, and provide a definition of the regulated bear resistance. The
Board then discussed the types of latches that are currently used on dumpsters and
roll -carts. Codi stepped in to remind the board of the differences between a Bid and a
Proposal — that what they are discussing would be a bid item; getting specific on what
the contractor is required to use.
The Board then discussed when staff would like to have it awarded by. Staff would like
to expand the Request for Proposals timeline — allowing for a longer period for
contractors to prepare a proposal submittal. Staff's goal is to advertise the Request for
Proposal beginning of March, and award at the last meeting in May 2026.
Understanding the timeline for award the Board's goal is to have a final draft and
meeting on February 25, 2026.
Kodiak Island Borough Solid Waste Contract Committee Regular
January 7, 2025 Meeting Minutes
The Board discussed shortly that they would like to include annual increases like the
Consumer Price Index (CPI) considerations for inflation, but they would also like to
limit the increases as well.
Aimee asked the Board for support at the next Assembly meeting cycle for the
proposed code changes. Staff were directed to provide a list of considerations for the
request for proposals, and conduct email communications until the Board is satisfied
with a final draft for the meeting in February 2026.
BOARD MEMBERS COMMENTS
Scott Smiley — Weather stinks.
Bo Whiteside — Thank you for coming.
SET NEXT MEETING DATE AND TIME
February 24, 2026 at 3:00pm at KIB Conference Room 121.
ADJOURNMENT
The meeting was adjourned at 4:49PM.
INFORMATION MATERIALS
After the meeting adjourned folks talked about some other items that they would like to consider:
- Add KIB General Conditions
- Animal carcasses
- Dumpster pad maintenance/responsibility
- Bear aware area, removal or keep
- Roll carts vs. centralized dumpster pads
- Number of containers needed for contract
o Calculation per resident
o Create a minimum service requirement
- Interagency Grizzly Bear Committee (IGBC) Bear Resistant Certification
- Alaska State requirements for vector control
- Recycling containers and how many required
SUBMITTED BY:
--&I I � �
Pat is Valerio
Engineering and Facilities Department
3�Date: d�H
Kodiak Island Borough
January 7, 2025
APPROVED BY:
Bo Whiteside,
Solid Waste Contract Committee Chairman
Date: 3 LPq
Solid Waste Contract Committee Regular
Meeting Minutes