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2025-10-30 Work SessionKodiak Island Borough Assembly Work Session Assembly Chambers Thursday, October 30, 2025, 6:30 p.m. Work Sessions are informal meetings of the Assembly where members review forthcoming programs of the borough, receive progress reports on current program or projects or receive other similar information from the manager. All discussions and conclusions are informal and there are no official actions taken. The Assembly also review the upcoming regular meeting agenda packet and request and/or receive information from staff. This work session is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Any public documents related to the agenda that are received and shared with elected officials after the initial agenda packet has been released will be included in the Supplemental Materials section below. The deadline for releasing supplemental materials is noon on the day of the meeting. Page 1. CITIZENS' COMMENTS 2. AGENDA ITEMS a. Conduct Interview Of Legal Counsel Applicants 4 Agenda Item Report - Pdf b. Health Facilities Procurement Process Discussion 5 - 24 Agenda Item Report - Pdf 3. PACKET REVIEW The DRAFT regular meeting packet is available online at Kodiak Island Borough - Meeting Type List (civicweb.net). a. AWARDS AND PRESENTATIONS • Proclamation Supporting Operation Green Light For Veterans PUBLIC HEARING • Ordinance No. FY2026-11, Amending Various Sections Of Kodiak Island Borough Code Title 17 Zoning, Related To Child Care Facilities CONSIDERATION OF CALENDAR - NEW BUSINESS • Election Of The 2025-2026 Borough Assembly Deputy Presiding Officer CONTRACTS • Contract No. FY2026-23, KIB Facilities Contract Re -Bid With MK Enterprises, LLC • Contract No. FY2026-34, A One -Year Contract With Page 1 of 66 Matson Navigation Company, For Recycled Metals Shipping RESOLUTIONS • Resolution No. FY2023-20C, Amending Resolution To Add The Borough Project Manager As A Board Member To The Health Facilities Advisory Board (HFAB) ORDINANCES FOR INTRODUCTION • Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, Chapter 2.125 Architectural/Engineering Review Board, Section 2.125.030 Qualifications OTHER ITEMS • Review Of The State Of Alaska Alcohol And Marijuana Control Office, Retail Marijuana Store License Renewal Application For High Rise, LLC, DBA High Rise, LLC (License #20113 Combined Renewal Notice For 2025- 2026 Renewal Cycle) • Mayoral Appointments Of Assembly Member Representatives To Different Boards And Committees • Declaring A Seat Vacant On The Fire Protection Area No.1 Board (Mr. Craig Dagen) • Authorization For The Borough Manager To Reimburse Providence Kodiak Island Medical Center For The Permitting, Construction, Installation, And Closeout Of Distribution Panel 6 (DP6) Replacement/Expansion In The Amount Of $121,000 • Authorization For The Borough Manager To Reimburse Providence Kodiak Island Medical Center To Procure A New Chiller Unit In The Amount Of $1,150,000 • Authorization For The Borough Manager To Reimburse Providence Kodiak Island Medical Center For Chiller Replacement Project Permitting, Construction Administration, And Closeout In The Amount Of $71,436 • Authorization For The Borough Manager To Reimburse Providence Kodiak Island Medical Center For Design Phase To 100% For The Reverse Osmosis And Steam Generator Project To Include Permitting, Construction Administration, And Closeout In The Amount Of $111,454 EXECUTIVE SESSION • Evaluation Of The Legal Counsel Candidates 4. MANAGER'S COMMENTS a 2025-10-30 Borough Manager's Report 25-56 Page 2 of 66 5. CLERK'S COMMENTS 6. ASSEMBLY MEMBERS' COMMENTS 7. MAYOR'S COMMENTS 8. SUPPLEMENTAL MATERIALS a November 6 RM Agenda Item 14.E.1 - High Rise, LLC License 57 - 60 Renewal Packet Review b Agenda Item 2.13 PKIMC Design Approval -Invoicing Process 61 C. Meeting Materials 62 - 66 This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 3 of 66 AGENDA ITEM #2.a. KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 30, 2025 ASSEMBLY WORK SESSION SUBJECT: Conduct Interview Of Legal Counsel Applicants ORIGINATOR: Nova M. Javier, MMC, Borough Clerk RECOMMENDATION: DISCUSSION: The current Borough Attorney's contract will expire on November 30, 2025. A request for proposal went out on August 8, 2025, and the bids were returned on September 26, 2025. The Mayor and Assembly were asked to score the proposals. On October 16, 2025, Regular Meeting, the Assembly were given the tally of the score sheets they submitted. The Assembly gave direction to staff to invite the following firms for interview: • Jermain Dunnagan & Owens, PC • Landye Bennett Blumstein LLP ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Conduct Interview Of Legal Counsel Applicants Page 4 of 66 AGENDA ITEM #2.b. KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 30, 2025 ASSEMBLY WORK SESSION SUBJECT: Health Facilities Procurement Process Discussion ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: DISCUSSION: During recent meetings of the Healthcare Facilities Advisory Board (HFAB), concerns have been raised regarding project management and, in particular, the alignment with the current lease between KIB and PKIMC. Most notably, at the September 22nd HFAB meeting, concerns were expressed that the current process may not align with the lease language and KIB Code Chapter 3.30: Contract, Purchase, Sale, and Transfer Procedures. As a result, direction was given to research historical KIB-managed projects, contracts, and related documentation, and to present this information to the Assembly for discussion and the development of a path forward. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Here is a link to the current lease agreement between KIB and PKIMC: Contract FY2018-02. Kodiak Island Borough Health Facilities Procurement Process Discussion Page 5 of 66 AGENDA ITEM #2.b. Kodiak Island Borough ENGINEERING & FACILITIES DEPT. 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9349 Fax (907) 486-9394 E-mail: Callen@kodiakak.us October 22, 2025 TO: Assembly Members FROM: Engineering & Facilities Department RE: Timeline of projects managed by the Kodiak Island Borough at Providence Kodiak Island Medical Center. Dear Assembly Members and Mayor, As directed, I have completed a comprehensive review of our project records to generate a timeline of historical projects managed by the Kodiak Island Borough on behalf of Providence Kodiak Island Medical Center (PKIMC). Please note that the costs outlined in the timeline below reflect only those identified in the contracts for services. Some projects may have incurred additional expenses related to design and construction administration services that are not included here. Project Timeline: • January 2025 — PKIMC Elevator Upgrades — $437,828.45 • March 2023 — PKIMC/KCHC Space Programming and Master Planning — $293,563.00 February 2023 — PKIMC Long Term Care Fuel Tank Replacement — $28,388.11 • December 2021 — PKIMC Seismic Study — $42,340.00 • September 2021 — PKIMC Retaining Wall — $2,335,375.00 • June 2021 — PKIMC Long Term Care Fuel Line Replacement — $42,875.48 • October 2020 — PKIMC Fire Alarm and Fire Damper Replacement Design — $70,195.00 Note: Design was halted at 65% per PKIMC direction. Finance closeout notes from KIB Project Manager Dave Conrad (June 2023) indicate that PKIMC assumed responsibility for completing the project. • July 2019 — PKIMC Fuel Spill — $176,131.00 • March 2019 — PKIMC conducted its first independent project without KIB involvement: Laundry Facility Improvements. No cost was reported to the Borough. August 2018 — PKIMC Condition Survey — $70,369.00 Based on the timeline, it would appear that somewhere between October 2020 and June 2023, the PKIMC began assuming responsibility for managing the majority of their projects —though not all. Letter Dated October 22, 2025 Page 1 of 1 Page 6 of 66 Health Facilities Procurement Process Discussion AGENDA ITEM #2.b. Review of Lease Agreement Contract FY2018-02 In addition to the review of our project records, I have reviewed the lease agreement between Providence Kodiak Island Medical Center (referred to as "Hospital/Providence" in the lease) and the Kodiak Island Borough (KIB). The following sections from Contract FY2018-02 are especially relevant: Section 20.2 — Major Maintenance and Repairs KIB shall be responsible for all costs associated with any major maintenance and repairs to the building and its components, including site improvements. Major Maintenance and Repairs are defined as individual unscheduled maintenance projects, repairs, and/or capital projects exceeding $25,000. If a project or repair meets or exceeds this threshold, KIB is responsible for the full cost of the repair. Providence shall be responsible for all minor maintenance —defined as repairs costing less than $24,999. If the cost of a repair exceeds the $25,000 threshold solely because Providence failed to perform timely maintenance, KIB reserves the right to complete the necessary repairs. In such cases, Providence must reimburse KIB for all associated costs. It must be demonstrated —using evidence acceptable to KIB—that either: 1. The Hospital has adhered to its regular preventive, routine, and custodial maintenance schedule for the identified project request, or 2. Preventive maintenance is no longer cost-effective. If KIB is unable or declines to perform essential major maintenance and repairs in a timely manner, the Hospital may choose to do so after providing written notice to the KIB Manager. Essential maintenance is defined as work that impacts the Hospital's ability to provide safe, effective patient care, or that is necessary to maintain compliance with regulatory requirements. The Hospital must document all expenses associated with major maintenance and repairs and provide a project -specific summary to KIB upon project completion. Any such maintenance performed and paid for by the Hospital will be either: • Reimbursed by KIB, or • Credited against the following year's lease payments made by the Hospital to KIB. The parties will meet at the end of each calendar year to discuss the Capital Improvement Plan (see Section 20.6) and agree on the reimbursement of any such projects. Section 20.5 — Capital Improvement Plan The Major Maintenance and Repairs List and the Renewal and Replacement List will be reviewed annually as outlined in Exhibit C — Annual R&R Review Schedule. This review will occur in April and will inform a collective Capital Improvement Plan, which is then forwarded to the Assembly for funding consideration in the upcoming fiscal year. The Capital Improvement Plan is developed jointly by KIB and the Hospital. Both parties agree to prioritize expenditures and capital investments based on an annual review of the projects listed in Exhibit B — Renewal and Replacement Schedule. • If a project is completed under budget, the parties may decide to add additional projects from the Renewal and Replacement Schedule. Letter Dated October 22, 2025 Page 2 of 3 Page 7 of 66 Health Facilities Procurement Process Discussion AGENDA ITEM #2.b. • If a project exceeds the projected cost, the parties will determine whether later projects should be deferred or adjusted to stay within the available funds. Any changes made during the annual review must result in an updated Exhibit B, and the lease must be amended by mutual written agreement. Section 20.6 — Capital Projects A Capital Project is defined as any work performed to modify the interior arrangements or physical characteristics of a facility or its fixed equipment for: • More effective use for its current purpose, or • Adaptation to a new use. This also includes the construction of new structures to support current or new uses of the main facility. Capital Projects will not be funded through the KIB Renewal and Replacement Reserve unless: • Both parties agree, and • The project is incorporated into the lease and R&R Schedule via formal amendment. Providence may request and fund alterations or tenant improvements during the term of the agreement, subject to Borough approval. Providence must not make any structural alterations, additions, or improvements to the premises without first obtaining written consent from KIB via the Borough Manager. Requests will be reviewed and responded to in a timely manner. All alterations and improvements must be: • Designed, constructed, and maintained in accordance with the lease standards. • Surrendered to KIB at the end of the lease term as part of the Premises. Based on a review of current and historical projects managed by either the Kodiak Island Borough or PKIMC, there appear to be inconsistencies in the proper use of the processes clearly outlined in the aforementioned lease agreement. A review of the Renewal and Replacement Schedule (Exhibit B attached) does not show all the items identified for reimbursement, nor does it include many of the updated items that PKIMC is currently undertaking as projects. Additionally, to the best of my knowledge, neither the Kodiak Island Borough nor PKIMC has adhered to the timeline identified in Exhibit C (attached), as referenced in Section 20.5 of Contract FY2018-02 to update the Capital Improvement Plan. Respectfully, Codi Allen I Project Manager Kodiak Island Borough 710 Mill Bay Road I Kodiak, AK 99615 O: 907-486-9349 Email: callen(cD_kodiakak.us Letter Dated October 22, 2025 Page 3 of 3 Page 8 of 66 Health Facilities Procurement Process Discussion w � O F 0 cn x;* CD Ra x CD � x o � �t io Building o En FY97 5822.000 $3.533.000 $O 5381,000 $7,924.040 52.383.000 51,431,255 SD w '0 k 0 FY78 573.5C0 51,449.239 $O S356.000 5279.000 3430,000 $ CD ° � o COMBINED TOTALS FOR SYSTEMS CD b =r Y n �� O M iD a. rp 6 CrJ O w r ar, y w O w a D 5104,000 FY68 5133.DQ0 $1.222.000 5128.000 5802,000 $848258 $1.000.000 549.000 SD Total 828 500 6 20d 238 128 000 1 319 000 3 050 256 813 000 1 480 255 184 000 Exterior WallS tern S 5 $ - S v 0 2 m v v m' O n c m 3 m 0 cn to 0 n C cn cn O D v Combined Totals For SO S2.868,179 Sa S2.798.000 SO S1,966,500 SO $0 SO S0 $319.812 so SO SO SO $118.206 SO SO SO S1.071.845 30 $0 $0 50 $284.164 $0 SO so 4 859 836 2 798 000 1,986,500 402,370 0 so 10 year total Years SC S1.410.808 S'_'.873.359 se so So s0 3C so 5'05.=- S!3G.=?_ SC 50 5o SC 50 5405.12G S337.'80 $0 So so 0 $1.410 808 $3,446,999 $477.448 0 so s0 S 21,8E7.084 20yeartoal _ 3"�*1.7C2 Calculation of Lease Payments Responsibdity cost Cost Category Total RSR costs years 1 to 20 ! F:!B and PKIMC S 31.911.76 2 Yrs. 1 8 2 deferred RSR from previous tease (KIB) S 7.032,738 20 total R8R less s. 1 8 2 def. RSR yr (PKIMC) S 24.879,024 Annual R8R costs over 20 PKIMC) S 1.243.951 Annual replenishment of Hospital Enterprise Fune PKIMC S 100.000 Annual R8R costs plus $100K per year PKIMC "s 1.343.951 3%annual KIB admirt fee (PKIMC) 40,310 Total annual lease payments PKIMC S 1.384,270 Total monthly lease payment (PKIMC) 115,356 2 m v -n v m' O n c m 3 m O 0 m cn cn 0 n c cn 07 O D 062.532 S&N.500 $0 ,: $0 Yeaas SO yeado SO Total 3".248.132 533`.261 SO SO SO SC 50 53.602.831 5020.225 SO $C SO $0 SO 57.809.795 S,404.018 964.500 so so 0 0 $37.757.758 2 CD v v CD In O 0 c CD 3 CD O 0 CD to Cn 0 Cn 0 C to cn O M N m Renewal arrd Replacement Schedule CIP FY 2017 Building System Appraisal Current Dollar Value of. Systems'Components that require Renewal or RepLaoemer (in thousands of dol'ars) Facility or Building Sysfain Year Installed Remain ing Life Span Year work read Year 1 Year ea- 2 Year 4 Year 5 tlanN Site Improvements 2017 2018 2019 2020 2021 1996-97 Hos iW Addition Site Utilities 1 2 3 3 5 C,--ss Scjare Footage Exterior Wall System 199 5C 2067 8=..59 Exterior windows 1997 1C ?D27 Exterior Doors 1997 C 2D17 S 39 5 24 Number of Stories 3 Roof Systems 1997 C 2017 S 5 t t 2 :ntenor Doors 1997 1C Bwlc:ng or Facility Use :ntenor Floor Finishes 1997 2012 $ 179 Hospial Replacement Value Specialties 1997 2C 2037 $51.116.235 C—ying S ems 1997 C 2017 S 5 3P' Ptumtvngpiping 1997 1C 2D2I NOTES Piumbrig Fixtures 1997 1C 2027 F7ire ParmcLeSuppres. 199 C 2017 S 40 HVAC 0lstnbution 1997 C 201 S 5 915 HVAC Equiprinent 1997 C 201 S 1.53C 5 1903 HVAC Controls 199 C 2017 S 5 1.03C Eectric3l ServlCen. 1997 2C 2037 Eectrical Distribution 1997 i1i2038 E`ectical Ughting 19971 2F 2042 Soecial Electrical 19971 72024 Facility Cost Index Equip and Fumishfts 0 Parking R Lacement 1097 2026 Sidewalk Replaicennerd 169 2D28 12.113834534 Retaining Wall Repairs 1097 11 20 Totals atal S 622,000 S 3,533,000 S $ 361.000 S 1.924,000 -age 1 Cf 4 2 m v v m' 0 0 c m 3 m 0 0 m cn cn 0 0 C cn cn 0 D T N (D it during Year 2 CD v v CD to O 0 c CD 3 CD O 0 CD to Cn _0 Cn 0 C fn fn O D Rerewal and Rep4acerrvnt Schedu'e a, eea 19 L23 -4 Zf 2 ------------ =age 3 --f 3 2 m v v 0 m' In 0 0 c m 3 m 0 0 m In cn 0 0 C (n cn 0 D v 7ctal Ccsts by ystem lin dd ta, l S 1,323.Oa0 s 00.O00 Cost Model FY17 tv S 118000 Cost Model FY17 Maintenance Roof ONy 1500 Sq ft Ib S S 881.M S ' 50Z Cost Lb" FY17 S S s 1.505.059 S 381.000 s 1.863.000 s 787,000 s 407.000 Cost Model FY17 S 915.000 Cost Model FY 17 S 3,400.000 Cost Model FY17 s 1.000.000 Cost Model FY 17 3 1,358.298 S 1.410.808 S 3.092.532 s 1.431.255 s s 714.000 s 250.500 s Z 798 000 Year Total 2 CID v m' to O m 3 CD D O n CD n C fn fn O D N (D Perewal and Replacement Schedule CIP FY 2017 Bu:ld:ng System Appraisal Current Dollar Va sue of System s.'Componems that require Renewal or Replacement dunng Year (m thousands of do'lars Facility or Building System Year Installed air.- mg Li`e Yeas wz-i, req'd fear 'le3r Year -- .-,a• 4 Year Year 9 Year 1:3me Site Im rovemenis 2017 2C19 2019 2020 2021 2022 2023 1978 Hospital Addition Site Utilltles 1 2 3 d 5 6 7 Gross Square Footage Extenor Wall System, 108 50 23e7 10.515 Extenol-Wmdoks 197E -9 2008 5 1C9 Exterior Doors 19781 -19 1999 S e S 430 Number of Stones Roof Systems 1978 ICI 2 1 Interior Doors 10e -9 22C8 5 112 Bu:ld:ng or Facilrty77 Interior Floor Finishes 1978 -24 31 5 244 Hospital Replacement Va'ue S ia,tes 1978 _219 Se.692,500 Canveymg Systems 0 Plumbing piping 19781 5 241 NOTES Plumbing Fixtures 1978 15 _1122 Fire Protect'Su res. 1978 4, =91 5 59 HVAC Distnbution 1978 5 Z022 S S 349 HVAC Equ: ment 197B 5 2022 5 S 8e0 HVAC Controls 1978 -19 1999 S S 200 Electrical Ser1.,Gen. 197E 2111 ''029 Electrical Distnbution 1978I 2C 2337 Electrical Li h':n 1978 2342 Special ElectnC31 1978 _ S ea Pachty Cost Irde, 10 M37e4H quip and Furnishings S 73.500 S 1.449.238 S S 356.000 1 S 278.000 1 $430.000 S - Pam -`4 2 0 v v m' T 0 m 3 0 D T 0 0 0 cn cn 0 c c cn cn 0' D v CD ®®®®®®®®®®®®® 2 CD v v CD to O 0 c CD 3 CD O 0 CD to Cn _0 Cn 0 C to to O D v m Renewal and Rep'acement Schedule ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- Page 3 c`4 2 m v v n m' 0 n c m 3 m 0 0 m cn to 0 n c cn cn o' D Total Costs by System (in dollars) S - S - N $ S 100 ON Cost Model FY17 $ 435.500 Cost Model FY17 S 316,812 S - $ 112,000 Cost Model FY17 $ 244.000 Cost Model FY17 S S S 184.000 S - $ 241.238 S 118:208 $ 68,000 Cost Model FY17 S 348,000 $ 660.000 $ 200,000 Cost Model FY17 $ 140.262 S 188.522 S 385.261 S 169.000 30 Year Total 2 m v v n CD fn O n c CD 3 m O n CD to cn 0 n C in in O v CD IV Renewal and Replacement Schedule Dollar w Gross CIP FY 2017 Bui'ding System Appraisal Value of Systems:Componems that require Renewal or P.ep:acement during Year (in thousands of dollars) Facility or Building System Year Insta7ed a:n- ing Life Year work 'd Year 1 Year 2 Year 3 Year 4 Year 5 Year 9 game Site Improvements 2017 2018 2014 2020 2021 Ztlw'? 1968 Original Hospital Site Utilities 2 CD v v n CD' O n c CD 3 CD O 0 CD cn cn 0 n c cn cn o' D v CD N N O m m W 2 m v v m' O n c CD 3 m O n CD to cn 0 n C to to O D Renewal and Replacement Schedule Costs by ®®®®®®®®®®I Pape = _" Annual Replacement and Renewal Review Schedule Month KIB PKIMC KIB and PKIMC Meeting- KIB and PKIMC Facilities Teams -Review R&R List [� - Review Status of Active Project January Request facility valuation and determine Insurance coverage - ReviewProposedProjectsfornextFY x tz February Provide Certificate of Insurance to KIB March Develop Proposed Budget for Next FY Meeting - KIB and PKIMC Executive Teams I - Review R&R list - Review Status of Active Projects rra�yy Z - Review Proposed Projects for next FY t� LC��77 - Review Enterprise Fund Financials and Balances C April Revise Propsed BudgetforNext FY - Review Proposed Budgetfornext FY CrJ May C Next FY r June Initiate PKIMC Budget Planningfor Teams Meeting- KIB and PKIMC Faculties i7 - Review R&R List - Review Status of Active Projects - Review Approved Projects for newly started FY Cr July Provide KIB Specifications/Requirements for Small Projects - Review Approved Budget for newly started FY Z August Issue and Complete RFPs for Small Projects (Aug. -Oct.) September Provide KIB Spedfiations/Requirements for Large Projects Meeting -KIB and PKIMC Executive Teams - Review R&R List Z - Review Status of Active Projects for October Issue and Complete RFPsfor Large Projects (Oct. -Jan.) Develop PKIMC Capital Plan for Next FY - Review Proposed Projects next FY - ReviewEnterpriseFundFinancialsandBalances November Initiate Project Planning for Small Projects December Initiate Project Planning for Large Projects AGENDA ITEM #4.a. Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 TO: Kodiak Island Borough Assembly FROM: Seema Garoutte, AO RE: Manager's Report, October 30, 2025 Manager's Department Providence Kodiak Island Medical Center The HFAB meeting scheduled for this week was cancelled due to lack of quarum for KIB, as well as PKIMC for staffing changes that have occurred in the last few weeks. Current Recruitments • E/F — Director, Environmental Specialist /Landfill Manager, Maintenance Mechanic and General Laborer o Offer out for Environmental Special ist/LandfiII Manager o Interviews this week for • CDD - Code Enforcement Officer Finance Department 2025 Property Taxes For those who paid their first half payment by August 15tt', the second a half payment is due Monday, November 17tn Property Assessment and Taxation Implementation Project Staff is entering information in both the new and legacy tax collection systems and will continue this dual entry through at least December. This is necessary to ensure payment postings, penalty and interest calculations, and account balances are correct. Finance, IT and assessing have reviewed the Property Access module and are waiting for several programing items to be finished before it can go -live. Page 25 of 66 AGENDA ITEM #4.a. Community Development PLAN 2045 — Trails Survey The trails survey closes on Friday, October 31, 2025. The survey can be accessed through the PLAN 2045 webpage: https://www.kodiakak.us/759/Plan-2045. This survey has been one of the most successful of the comprehensive plan surveys with 121 responses submitted so far. Western Plan — Oregon Chapter of the APA - APA Division for Tribal and Indigenous Peoples — Joint Conference The Western Planner regional planning organization for western states, along with the Oregon Chapter of the American Planning Association (APA) and the APA Division for Tribal and Indigenous Peoples held a joint conference in Bend, Oregon from October 15 through October 17. Assistant Planner Bronwyn Currie attended her first planning conference. At this conference she learned how other communities across the west regulate short-term rentals and accessory dwelling units. In addition, the conference discussed childcare related zoning reform and zoning reforms that address the housing crisis. Parks and Recreation Committee The Committee held a meeting on October 21 and reviewed preliminary results from the trails survey and draft goals for PLAN 2045 related to Parks, Recreation, and Trails. The Committee was happy with the survey results received so far and provided important feedback on the draft goals. Information Technology IT has been continuing to work on new systems for the Landfill, providing test timeclock hardware for the payroll department and assisting with the new PACS system migration. Cvbersecurity and Risk Mitigation IT has finished scoring the State and Local Cybersecurity Grant Program grant RFP for updating our network firewalls, switches and wireless access points. Network and Connectivity IT has completed setting up an automated daily FTP download of assessing data from the new Tyler systems. Systems Administration IT is working on patching KIB systems and planning out a project to migrate our Vmware systems to a different virtualization platform such as Hyper-V or ProxMox. GIS GIS is working with Community Development on Mission Rd setback variances, addressing several properties in Old Harbor and ongoing work with Tyler on the new Propaccess site as well as keeping our KIB maps up to date with assessing data. Page 26 of 66 2 AGENDA ITEM #4.a. Assessing Senior Citizen (SC) / Disabled Veteran (DV) Exemptions • Outstanding applications: 6 (4 SC and 2 DV) remain undetermined. Assessing will begin processing supplements in the new software next week with Finance. • SC/DV Village trips with KANA for application filings have been scheduled for the week of Nov. 17th, with backup dates for the week of Dec. 1 st • In -town SC/DV application at the Senior Center Nov. 19th, Dec. 19th and Jan. 13th Field Work • Assessing is working in villages and remote areas. • Akhiok, Karluk, Old Harbor and Larsen Bay, Ugak, as well as 40% of remote "fly to only" areas have been completed • Staff needs one more day in Port Lions scheduled for Monday Nov. 3. Exemption Appeals • The Alutiiq Heritage Foundation - Trial scheduled for July 27-29, 2026. Currently working with KIB attorney on filings that are due. Engineering and Facilities Downtown Trick -or -Treat The Solid Waste Advisory Board and Alaska Waste are joining forces to bring awareness of the solid waste and recycling services available to the community during the Kodiak Chamber of Commerce's Downtown Trick -or -Treat event. Along with all the candy, the team is going to be handing out information about the Landfill and Recycling in Kodiak Coloring Books. There will also be drawings for some fun Alaska Waste, SWAB, and Halloween themed swag. Trip to Ouzinkie & Port Lions On October 27th, Project Manager Codi Allen joined the School District on a trip to Ouzinkie and Port Lions. His goal was to do an external evaluation of the school facilities at each location in preparation for future school painting projects. Landfill • Regional Solid Waste Management Plan Update is due February 28, 2026 • Landfill Fence Repairs: On October 28th, ADF&G and the State Troopers worked together to dive bears out of the landfill while the contractor worked to install the new wiring. This effort was to close off the openings while the bears were outside the fence. Page 27 of 66 AGENDA ITEM #4.a. Community Pool On October 29th, staff received the final pool condition survey report. It will be reviewed by Staff and presented to the Architectural Review Board for review. Once reviewed by the ARB, it will be presented to the Assembly. Fuel Spill Assistance Long Term Care Comprehensive gap analysis and site investigation work plan to advance towards the closure of the spill at the long-term care center is under contract with NWFF. NWFF and E&F staff have been working with ADEC to ensure that the closeout plan meets all necessary requirements. The final report was received on October 28th. Staff will be submitting this to ADEC for approval. Based on the preliminary findings, KIB will need to hire a third party to conduct more sampling and install a new monitoring well. Karluk Projects office staff are working with 3-Tier Alaska to conduct similar work for the closure of the Karluk fuel spill. That report is also due on October 31 st. Based on the preliminary findings, KIB will need to hire a third party to conduct more sampling and/or install a new monitoring well. KFRC Industrial Pump Alaska order is moving forward. The delivery schedule was updated to include a contractor site visit to the manufacturing facility to conduct the QA/QC of the pump test prior to shipment. The new shipment date is December 18th. • KFRC Ozonator (Decontamination) project has been reviewed and is ready to be advertised for bid. Discussions with the State of Alaska are occurring regarding the current requirements, and we have requested an extension for the 2026 construction season. Multi -Facility Elevator Modernization Both elevator systems have an estimated ship date mid -October and is estimated to take a minimum of three weeks to arrive in Kodiak. So, we are anticipating parts to begin arriving mid -November Page 28 of 66 4 AGENDA ITEM #4.a. Small Projects • Projects Office Stair Replacement: Work was completed September 23rd, but do not meet code and will require rework. A letter of non-conformance will be issued to the contractor. The hired contract sub -contracted the reconstruction to bring the stairs into compliance with current building codes. Staff has not received final inspection report or request for close out from the hired contractor. • Mill Bay Stairs Replacement: Staff posted the Invitation to Bid September 25th. A mandatory pre -bid is scheduled for October 20th and bids are due November 4th. • Landfill Scale Shack Platform: Staff posted the Invitation to Bid October 7th. A mandatory pre -bid is scheduled for October 21 st and bids are due November 5th. • Borough Park Table Replacement: Staff will be posting the invitation to bid soon, for construction season 2026 spring/summer. Other Contracts that will be coming up for renewal/rebid: • Analytical Laboratory Services (LTP Sample Testing) • Janitorial Services • Solid Waste Management Contract Board Meetings • Health Facilities Advisory Board (HFAB) o Anticipated Early November • Architectural Review Board (ARB) o Anticipated Early December Attached to the Report Tonight Projects Update from E/F Project Team SWAB trick or treat flyer KIBSD Annual Maintenance Report FY2027 Budget Items - Al Cameras / Facial Recognition Page 29 of 66 AGENDA ITEM #4.a. Kodiak Island Borough OFFICE of Engineering & Facilities Projects Office 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9341 EFproiectsCa.kodiakak.us TO: Mayor and Assembly FROM: Codi Allen, Project Manager CC: Aimee Williams, Borough Manager RE: Monthly Projects Report for Period Ending October 31, 2025. CAPITAL IMPROVEMENT PROJECTS CHINIAK SCHOOL PAINTING — Corn Project Description: This project is for the re -painting of the exterior of the Chiniak School building. This is intended to protect the building envelope and increase the life span of the exterior of the school. This design is being managed by JYW at a cost of $14,168. Staff issued an invitation to bid on July 1, 2025. Current Status: As of October 16tn, the Chiniak School painting is completed. Staff is now executing all the close out documentation. KIB MILL BAY STAIR REPLACEMENT — Advertised for Bid Project Description: This project is for the design for demolishing of the existing wood stairs, which have been failing. The new designed replacements will consist of new footers with stairs made of galvanized steel. The design is being managed by JYW with PND Engineers, INC. conducting much of the design effort at a cost of $9,538. Current Status: A mandatory pre -bid meeting occurred on October 201n and the bids are due November 4tn LANDFILL SCALE SHACK PLATFORM REPLACEMENT — Advertised for Bid Project Description: This project is for replacement of scale shack platform with hot -dipped galvanized metal at the KIB landfill. This work also includes the inclusion of two platforms to allow for egress and access to the scale platform with replacement stairs. The design is being managed by JYW with PND Engineers, Inc. conducting much of the design effort at a cost of $17,330. Current Status: Staff advertised the invitation to bid on October 7tn. A mandatory pre -bid meeting occurred on October 21st and the bids are due November 5tn. Page 30 of 66 Projects Report -- October 2025 Page 1 AGENDA ITEM #4.a. BOROUGH BUILDING BOILER ROOM UPGRADES — Closed Project Description: This project is for replacement of the boilers and generator at the Borough Building, including abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their useful life. Current Status: As of October 14th, this project has finally been closed out with the proper close out documents received. PKIMC & KMS ELEVATOR MODERNIZATION — Equipment Ordered Project Description: This project is for modernization the elevator and all associated components in accordance with the State of Alaska Codes and Elevator Regulations (ASME A17.1) at both locations. As of May 2, 2025, the contract has been executed. TKE came to Kodiak on May 29th to do a thorough survey of both elevators. As of June 13, 2025, all materials have been ordered. Current Status: As of October 20th, the equipment for all three elevator modernizations is being prepared to ship, with an estimated three-week transit time. The contractor is waiting on a few final parts. Mobilization for the project should start mid -December. Change Orders this Period: None. KFRC OZONE AND DECONTAMINATION SYSTEM REPLACEMENT —Awaiting Direction Project Description: This project is for the demolition of existing ozone contactors and replacement with ultraviolet disinfection equipment including ancillary plumbing, power, and controls. Installing a new sodium bisulfite dichlorination system and associated instrumentation. Replacement of existing sand filter media with new media. In 2021, it was discovered that the Ozone/Decontamination system of KFRC's seawater discharge was not operational. In 2022 KIB, under a professional services contract, hired CRW Engineers to assist the Borough with designing a system that would suit our needs and assist with the preparing the bidding documents. As of April 23, 2025, KIB and CRW have a finalized version of the bid documents. Current Status: As of September 23ro, Staff are waiting for direction from ADEC. Projects Report — October 2025 Page 31 of 66 Page 2 AGENDA ITEM #4.a. OTHER ASSIGNED PROJECTS 722 EGAN WAY (YMCA) STAIR REPLACEMENT — Re -Construction Complete Project Description: This project will consist of the removal and installation of code compliant stairs at the former projects office, which is now leased by the YMCA. Current Status: As of October 20th, the contractor sub -contracted the work to Kalsin Bay Builders, LLC to bring the stairs into compliance with current building codes. Change Orders this Period: None. KIB FACILITIES SNOW & ICE CONTRACT RE -BID — Awaitinq Award Project Description: This contract will focus on snow and ice removal for the KIB facilities. Current Status: As of October 20th, at the bid opening, there were two bids received. MK Enterprises was determined to be the apparent lowest cost responsive, responsible bidder. The proposed contract is scheduled for presentation at the October 30th work session and for vote at the November 6th regular meeting. KIB LANDFILL FENCE REPAIRS — Underway Project Description: This contract will focus on the repair of existing electrical fence and strengthening the landfill perimeter fence to prevent bear entry while maintaining necessary site function. Current Status: As of October 24th, the contractor has completed four hole repairs and is working their way to another. KFRC SEAWATER PUMP REPLACEMENTS — Equipment Ordered Project Description: This project is for replacement of the KFRC Seawater pumps and associated parts. The four pumps were replaced in 2019, and the degradation of seawater is taking its toll on the current pump systems. The KIB Assembly approved the purchase and installation costs of five (5) pumps from IPA (Industrial Pumps of Alaska). Current Status. As of August 27th, pumps are estimated to arrive in the beginning of December. Change Orders this Period: $19,500.00 for the removal/installation of 4 pumps. KIB MAIN BLDG ROOF WARRANTY REPAIRS — Awaiting Construction Project Description: This project will consist of the removal of the section of failed roofing material and the demolishing of the curbs that supported systems no longer in service. On June 23, 2025, Johns Manville conducted an inspection with a certified installer. The work is anticipated to be completed by Friends Contractors in the spring of 2026. Current Status: Awaiting materials delivery and weather to conduct the work. Projects Report —October 2025 Page 3� of q6 age AGENDA ITEM #4.a. KFRC EGRESS LIGHTING REPLACEMENT — Completed. Project Description: This project will consist of the removal and installation of code compliant lighting fixtures at the KFRC stairwells. After two separate issues where fixtures have burnt, they were identified to be at the end of their service life and will be replaced by the electrical contractor. Current Status: As of October 3rd, this work is completed. Change Orders this Period: None. SARGENT CREEK PLAYGROUND UPGRADES - Investigation Project Description: This project is for procurement and installation of updated playground equipment at Sargent Creek Park. This is a grant funded project. Grant award was $251,426.50 and was redirected by resolution FY2024-04 from the Antone Dock Upgrade project. In April 2024, three new playground equipment items were procured. In September 2024, site work and two of the three new equipment pieces were installed. The third piece was not installed due to cost, space, and safety zone considerations. Current Status: Staff are currently investigating the costs for installation for the third piece of equipment and other site improvements. Remaining funds for grant: $97,258.67 KARLUK FUEL SPILL ADEC CLOSEOUT — Task One 90% Project Description: This project will consist of three tasks. Task one is the development of an ADEC approved work plan for additional characterization at the Karluk School. Task two is the field work associated with characterizing and delineating the extent of the remaining contamination at Karluk. Task three is the characterization report itself. This will help guide future direction from ADEC on how to proceed with closure. Current Status: As of September 25th, 3-Tier Alaska is working with KIB and ADEC on the work plan with the anticipated final draft to be delivered by October 31, 2025. PKIMC LONG TERM CARE FUEL SPILL ADEC WORKPLAN DEVELOPMENT — 90% Project Description: This project will consist of the development of an ADEC approved site investigation work plan for the PKIMC LTC fuel spill. Current Status: As of October 27th, Staff received the draft work plan from NWFF Environmental. It is still anticipated that the final draft to be delivered by October 31, 2025. Projects Report — October 2025 PagePag3eo� 66 AGENDA ITEM #4.a. FUTURE PROJECTS IN DESIGN NORTHSTAR ELEMENTARY ROOF & SKYLIGHT REPLACEMENT — 95% Project Description: This project is for the replacement of the NorthStar Elementary school roof and sky light. This design is being managed by JYW at a cost of $99,423. The ARB voted to move forward with bringing in a structural engineer to assess the stability of the structure and if it will be sufficient to hold solid walls as proposed. On May 15, 2025, the Assembly approved the change order to bring in a structural engineer to help finish the design in the most cost-effective way possible. Current Status: As of September 17th, Staff redirected JYW to continue with the updated design for the skylight with the structural engineer's input. Change Orders this Period: Change Order #21.1 for $8,280.00 EAST ELEMENTARY ROOF REPLACEMENT — 65% Project Description: This project is a continuation of the conceptual design efforts made in 2022. The scope of the project is for the replacement of the 1984 and 1987 wings of the East Elementary school roof, replacing the roof in all areas not re -roofed in 2016. The original flat portion of the building will be reconstructed to raise the pitched roof and eliminate the internal gutter between the newer and older roof sections. The design is being managed by JYW with PND Engineers, INC. with a combined design effort at a cost of $119,344. Current Status: On July 231d, the Architectural Review Board (ARB) met and reviewed the 65% drawings and approved moving forward to 95% drawings with the clarification of the location of asbestos and fire regulations for the gutter space. Staff is waiting until the spring to conduct the necessary HAZMAT sampling. POOL CONDITION SURVEY — 80% Project Description: This project will consist of a site visit by an architect, aquatics specialist, and electrical, mechanical and structural engineers. A written condition report will document the findings as well as recommendations for a project scope to repair deficient items. Staff presented a draft report to the ARB Board on July 23rd, 2025, and to the KIB Assembly on July 31, 2025. Current Status: As of October 29th, Staff received the final draft of the Pool Condition Survey. It will be presented at the next ARB meeting and then presented to the Assembly. ANNEX [Red Cross] Building UST Removal- Paused Project Description: This project is for the removal and abatement of the UST located at the KIB Red Cross building. Current Status: As of May 16, 2025, Staff received a draft drawing set for the removal of the UST at the Annex [Red Cross] Building. Staff are currently reviewing to provide notes back to JYW. Project, R, port O- tob, r 2025 Page 34 of 66 Page 5 FIND THE SOLID WAST,. ADVISORY BOARD & ALASKA WASTE AT THL DOWNTOWN dwn---)Aol- �� IN THE KANA MARKETPLACE FRIDAY OCT 31 3:30PM TO 5:OOPM n AGENDA ITEM #4.a. Annual Maintenance Report October 20, 2025 Page 36 of 66 MISSION Safe, comfortable instructional spaces for students and teachers Preventative Maintenance Partnership with the Borough 000000Q Highlights from the Year AGENDA ITEM #4.a. iquare Footage & Budget 20,000 sq ft. not including North Star) 3udget = $11 per sq ft 18,000 sq ft. per technician Benchmark: $13 per square ft (ASD) 40,000 sq ft per technician (ASHRAE industry maximum) Results: 20% less budget per sq ft 20% more square feet Page 39 of 66 AGENDA ITEM #4.a. Added 3 temporary fulltime Using 20% of our day custodians Turning down requests that are workers for the summer and building operators time for not vital to the mission maintenance activities Page 40 of 66 AI<hiok - Teacher housing kitchen remodel, replaced kitchen stove, repaired restroom sinks Chiniak - Potable Water Delivery for 10 weeks, Exterior paint Rural Schools Old Harbor - Water fountains/bottle fillers installed, replaced kitchen appliances Ouzinkie - Leaking unused well pump permanently capped Port Lions - Culvert, boardwalk, faucets (:�00000c) �J� 79r .. zp I to 6. W(- % AL ........... 1, tea---- .JL :•� '��,Ad Im�? 00 A0 0 Q Kodiak High School: - Cafeteria stair support stanchion re -welded, Cafeteria window decals installed, rebuilt CP-110, replaced dozens of blown fuses on electric boiler High School Middle School complex - Lockers (500 labor hours), fire hazards, bus ramp lighting, air Site P roj ectS handler rooftop hoods that were leaking replaced Central Office/Prel< - Exterior railing for Prel< students �{CL T s• AIX- Jfi�+' R "rip A 10000000c) 01. East Elementary - Exterior stair treads, classroom reconfigurations Peterson Elementary Elementary Replaced failed water heater, re-lamped with LED lighting Sites Main Elementary - Repaired playground equipment, completed reconfiguration North Star - Replaced failed VFD last winter, completed reconfiguration �a TOT 4 4 d Maintenance Shop - - Repaired/returned all 25 District vehicles to service - Average vehicle age is 2011 Auditorium OtherSites - Repaired ceilings in exit hallways to meet fire code - Facilitated Borough assessment, flushed heating loop, installed filter bank m Al AGENDA ITEM #4.a. VEHICLES PORT LIONS PETERSON OUZINKIE OLD HARBOR NORTH STAR MAINTENANCE SHOP MAIN ELEMENTARY KMS KHS EAST ELEMENTARY SWIMMING POOL CHINIAK CENTRAL OFFICE AUDITORIUM AKHIOK Maintenance Costs by Site from July 1, 2025 0 .. MOD 20000 25000 35000 Page 52 of 66 )EED Facilities Requirements: 1 — Maintenance Management •:10 maintenance staff positions •1.1 schools, 2 leachei housing units, AUditOl RIM, Pool, Central Office -Preventive maintenance plus average of 3.600 work orders per year 2 — Energy Management -Utilities Budget oversight (in conjunction v!ilh Finance) 3 — Custodial Care of Buildings: •111 custOdmal staff positions •Custodial Supply Budgets oversight 4 — Maintenance Training -OSHA, Al IFRA, technical trades training -DEED CIP, AASB Maintenance, and AlvlUlA Risk fvinnagement training 5 — Renewal and Replacement Schedules -Conduct Annual Facility Condition Assessments 6 — Six Year Capital Improvement Planning •Piepaie Six Yeai plan foi Board approval annually, piepate CIP applications Other - •Rent on Admin Offices -Mcdical/Safety: AED battei ies/pads, sharps disposal, Arctic Carc, radios -Events: Field trip bus scheduling, community schools use scheduling, setup -TOTAL 4101 EWI-19Z iil+� •$600,000 (parts, c011sumables, safety supplies, travel to rural sites, sno%v/ice management, fire/life/safety services, vdaste disposal, critical spares, vjork order software) •$50,000 (energy efficiency investments) •$20,000 (equipment replacements — vacuums, machines, restroom dispensers) •$20,000 (Travel, Tuition, Fees) •$10,000 (professional inspections/surveys) •$175,000 (rent on admin. offices) 1 •$5,000 (medical safety items) $10,000 (schedulmg software)) •$10,000 (emergency preparedness) •$900,000 AGENDA ITEM #4.a. KMS to KHS Elevator Replacement — this Winter Rural Fire Alarm Panels Arctic Care support - next Spring 3 Failed VFD's, Many Aged VFD's KMS Gym — Restroom Plumbing Exterior painting: doors, trims, hoods, etc — next Summer Staff Training to fill the gaps Page 54 of 66 �_1.�-��!,!�!9!.- - ' 5.7 WOR �i 1 n 11}` � � I ��� `; . i ��,------� p �a� ��;;�; Wit_ �► r". � �l, t� ., I ' ., ,� ,�� '� - -- -- h" AGENDA ITEM #8.a. From: Paoineau, Ky To: Lina Cruz Cc: Gonzalez. Richard; Jack Schactler Subject: High Rise LLC Date: Wednesday, October 29, 2025 10:46:56 AM Good Morning Lina, As of today 10/29/2025, corrections have been made to Highrise LLC based off fire inspection from 10/14/25. Violations were corrected and steps been made to fix sprinkler system. Due to shipping, some items are on order still, install will be verified in a follow up inspection with in 30 Days. At this time, Kodiak Fire Department, Office of the Fire Marshal is dropping protest of AMCO renewal for High Rise LLC. Respectfully, Kyle Papineau Deputy Fire Marshal Sent from my Wad Page 57 of 66 AGENDA ITEM #8.a. From: Kiera, Hilary To: Lina Cruz Cc: Clerks; Nova Javier Subject: RE: High Rise, LLC - Trouble Reports Date: Friday, October 17, 2025 3:14:41 AM Attachments: image001.aif Good morning, Per your request: • 10/20/24 — Theft (24-07326) Staff reports that a former employee was stealing during time of employment. Civil Issue; no arrest. • 03/04/25 — Weapons/Firearm (25-01070) Staff reported seeing an individual with a firearm in the store entry way. Individual was later found with no firearm, and was served a trespass. • 03/25/25 — MICS Marijuana (25-01430) Underage Individual approached Subject to purchase marijuana. Subject arrested. • 04/29/25 — Search Warrant (25-02034) Officers obtaining security footage. • 07/22/25 — Suspicious Circumstances (25-03710) Staff reported that an individual was attempting to purchase product for minors. Officers unable to verify. • 07/29/25 — Theft (25-03865) Staff reported that an individual stole a to -go order off of the counter. No arrest at this time. Please let me know if you need anything else. -Hilary From: Lina Cruz <Icruz@kodiakak.us> Sent: Monday, October 13, 2025 10:33 AM To: Kjera, Hilary <hkjera@city.kodiak.ak.us> Cc: Clerks <Clerks@kodiakak.us>; Nova Javier <njavier@kodiakak.us> Subject: RE: High Rise, LLC -Trouble Reports [CAUTION - EXTERNAL EMAIL] This email originated from outside of our organization. Do not click on links, open attachments, or provide sensitive information unless you are certain of the sender's identity and trust the content. Report any suspicious emails to the IT department. Good morning Hilary, Would it be possible to get a little more detail on the trouble reports related to High Rise? Specifically, is there a way to obtain definitions or brief descriptions for each of the incidents listed below? • 10/20/24 — Theft (24-07326) • 03/04/25 — Weapons/Firearm (25-01070) • 03/25/25 — MICS Marijuana (25-01430) Page 58 of 66 AGENDA ITEM #8.a. • 04/29/25 — Search Warrant (25-02034) • 07/22/25 —Suspicious Circumstances (25-03710) • 07/29/25 — Theft (25-03865) luaun yvu lvi ❑® Lina Cruz, CMC Deputy Clerk me and assistance, Office of the Borough Clerk 710 Mill Bay Road, Room 234 Kodiak, AK 99615 (907) 486-931 1 (907) 486-9391 Fax PUBLIC RECORDS LAW DISCLOSURE: This e-mail and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. From: Kjera, Hilary <hkjera(@cit)1.kodiak.ak.us> Sent: Thursday, October 9, 2025 12:36 PM To: Lina Cruz <Icruz(@kodiakak.us> Cc: Clerks <Clerks(@kodiakak.us> Subject: RE: High Rise, LLC -Trouble Reports Good afternoon, Below are the trouble reports regarding High Rise, 10/20/24 Theft 24-07326 03/04/25 Weapons Firearm 25-1070 03/25/25 MICS Marijuana 25-01430 04/29/25 Search Warrant 25-02034 07/22/25 Suspicious Cir 25-03710 07/29/25 Theft 25-03865 Thank you, Cpl. Hilary Kjera Public Safety Dispatcher Kodiak Police Department (907) 486-8000 xi Phone (907) 486-89og Fax Page 59 of 66 AGENDA ITEM #8.a. From: Lina Cruz <ICruzPkodiakak.us> Sent: Thursday, October 9, 2025 10:49 AM To: Kjera, Hilary <hkieraPcity.kodiak.ak.us> Cc: Clerks <Clerks(@kodiakak.us> Subject: High Rise, LLC -Trouble Reports [CAUTION - EXTERNAL EMAIL] This email originated from outside of our organization. Do not click on links, open attachments, or provide sensitive information unless you are certain of the sender's identity and trust the content. Report any suspicious emails to the IT department. Good morning, The Alcohol & Marijuana Control Office has informed the Clerk's Office about the Retail Marijuana Store license renewal for High Rise, LLC located at 104 Center Ave. According to the Borough code section below, please confirm if there have been any trouble reports at this establishment in the past year, such as fighting, underage smoking, minors on premises, or any other issues that required law enforcement intervention. We hope to hear from you by Friday. October 17. Kindly reply via email with "none reported" if there have been no trouble reports. KIBC 5.02.030 State license renewal procedure. The clerk shall check with the Kodiak Police Deportment and Alaska State Troopers on the number of trouble reports of the place of business. ❑® Lina Cruz, CMC Deputy Clerk Office of the Borough Clerk 710 Mill Bay Road, Room 234 Kodiak, AK 99615 (907) 486-9311 (907) 486-9391 Fax Icruz@kodiakak.us PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. Page 60 of 66 PKIMC DESIGN APPROVAL/INVOICING PROCESS Project discussion with PKIMC & KIB Staff: prepare project description and concept Design Stage: Concept, 35%, 65%, 95% Approved? Project/Reimbursement Approved? L 0 m Y 0 • Is project feasible? E • Are there changes in needed to design? KIB Send Assembly • Is it in budget? Newsletter to PKIMC Discuss other options; shelf, send back to ARB, etc. Submit to KIB for next stage of project to be approved by.... PKIMC Continue work on Design and/or Submit Invoice and Backup documents to KIB Team. Is Project Complete? n c� m Z 0 n m PO a- PnkA"J d b T-c S�O� APIFN*��M #s.c. UNODC Laboratory and Scientific Service WcrrI-(-6Sm Portals February 2024 - UNODC EWA: Nitazenes - a new group of synthetic opioids emerges VIENNA, Austria — February 2024: Nitazenes are a group of synthetic opioids that have emerged in recent years. They are analog of the internationally controlled substances clonitazene and etonitazene. Isotonitazene was the first nitazene not under international control (at that time) reported to the UNODC Early Warning Advisory on New Psychoactive Substances (EWA). Since that first report in 2019, the number of nitazenes reported has increased significantly from one substance in 2019 to 13 different nitazenes in 2023, some of which are highly potent. Up to February 2024, nitazenes have been reported from Asia, Europe, North America, Oceania, and South America. Figure 1: Number of unique fentanyl analogues and nitazenes reported to the UNODC EWA, 2012-2023* 70 60 50 40 30 20 10 0 58 rr 56 --0--Fentanyl analogues Nitazenes 16 13 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023* Source: UNODC Early Warning Advisory on New Psychoactive Substances, 2024. Note: synthetic opioids belonging to other chemical groups apart from fentanyl analogues and nitazenes are not represented in this graph. *Note: Data for 2023 is preliminary. There are clear signs of a rapid emergence and spread of nitazenes: Since 2021, the number of unique nitazenes reported from European countries has been higher each year than the number of unique fentanyl analogues. While North America continues to report high numbers of unique fentanyl analogues, the number of unique nitazenes identified is similar to Europe. The countries reporting the highest numbers of unique nitazenes, in descending order, are the United States, Canada, Latvia, Estonia, the United Kingdom, Sweden, and Germany. Since 2019, the most frequently reported nitazenes include isotonitazene, metonitazene, protonitazene, etonitazepyne and etazene, all of which have since been placed under international control. Page 62 of 66 AGENDA ITEM #8.c. Figure 2: Number of countries and territories reporting fentanyl analogues and nitazenes, by year* 'S 31 30 26 25 24 23 20 20 18 19 c' Fentanyl analogues is. 15 13 12 12, Nitazenes 10 10 8 6 5 4 4 - - 1 0 i 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023* Source: UNODC Early Warning Advisory on New Psychoactive Substances, 2024. Note: synthetic opioids belonging to other chemical groups apart from fentanyl analogues and nitazenes are not represented in this graph. *Note: Data for 2023 is preliminary. Nitazenes have also been reported in toxicology casework. Since 2019, 179 toxicology cases involving nitazenes (male n=135, female n=43, n=1 unknown) have been reported to the UNODC EWA, 89% of them relating to post-mortem cases. Out of all cases involving nitazenes, in 27 cases, a nitazene was the only substance reported and assessed to be causal or contributory to the negative health outcome. For further information, please see: UNODC Early Warning Advisory - Current NPS Threats Voume VI UNODC Early Warning Advisory - Summary Dashboard UNODC-SMART: Emergence of the new synthetic opioid isotonitazene ***The Spanish translation of this news item is made possible thanks to a collaboration with OAS/CICAD, a partner of the UNODC EWA.*** go back ........................................................................ © 2025 UNODC ITS 2.0.2.28 Page 63 of 66 facebook AGENDA ITEM #8.c. Llano Police Department's Post X Llano Police Department OcWbe,17 at 4:03 AM Q While we would much rather spread good news and fun stuff here, there comes a point where we need to get serious for a bit. This is one of those times. In speaking with EMS Brews and kiosplitals during the course of investigation, it's distyrbing to find that some overdoses may have been linked to a different class of synthetic drug that may be more potent than fentanyl, The reason we say more potent is because, during patient treatment, medics often have to use more Naloxone to reverse the effects of the drug, We've been seeing, and hearing, about counterfeit pills called "blues" being around the area more frequently these days. These "blues" are made to look Like oxy... are often given to people as oxy and they are the furthestthing from it. Before we get too far off track, lei us just say this, We don't understand why a person would put a pill in their body when they DO NOT KNOW what is in the pill, but they probably know there's the possibility of a substance being in it that will kill you with an extremely small dosage, We don't understand Why one would do that and that's all the more reason for us trying to bring awareness to what we have learned. Folks have had to be flown out due to overdoses and tox screens have shown Nitazenes. There was also mention of a drug called "Xylazine" which is a veterinary tranquilizer used to sedate animals. We use the same drug to dart animals... its street name is "tranq," Folks in the equine and livestock business around here will probably know it as Rompun, To shed a bit of light on what we'ge talking about, we decided to share the following information directly from poison.org. Nitazenes: The New Fentanyl? Nitazenes are a class of synthetic opioids that are being found more frequently in the illicit drug supply. Fentanyl and similar drugs remain the predominant cause of overdose deaths in the US in 2024. Treatment for opioid use and harm -reduction strategies, such as naloxone (i.e., Narcan) distribgtion, are important in preventing overdose deaths, What are Nitazenest? Nitazenes are a class of synthetic opioid drugs first developed in the 1950s, but which were never made available for human or veterinary use due to safety concerns. For this reason, there is little scientific information about these drugs. Over 20 different nitazene compounds have been identified. Since 2019, there has been an increase in nitazene compounds found ir� the illicit drug supply and in blood samples of people wbo have overdosed, as well as in blood samples obtained at autopsy. Nitazene vs. Fentanyl: WhaVs the difference? Both Nitazenes and Fentanyl bind to opioid receptors in the brain and other parts of the body, resulting in euphoria that can lead to repeated use and addiction. Comparing Fentanyl and Nitazenes is a bit complicated, First of all, there many compounds that are related to Fentanyl and Nitazenes, and we often do not know what is in the illicit drug supply at any given time. Additionally, many of these compounds are not well studied because they have not been approved for hur4v@tffinary use. Many people also use multiple drugs, or there could be other contaminants in the drug supply a ' fa n vvla7inal makinn it hand to dictinnidch tha affartc of ami cinnia ririin {TO0eD00K AGENDA ITEM #8.c. Llano Police Department's Post X The information we have at this time is that some Nitazene compounds are more potent and longer lasting than many Fentanyi derivatives. Other Nitazenes are actually less potent than Fentanyl. It is important to know that often multiple drugs or chemicals are often found in the same product, including pills or powders. There is no way to know what compounds might be in the product without performing laboratory testing. How long does Nitazene stay in your system? There are many different Nitazene compounds and there is little information about how long they last. This is because they are not approved for use and are not routinely tested for when someone presents with an overdose. What we do know is that some of the Nitazenes may last longer than fentanyl, which can make overdoses more dangerous and harder to treat. What is a Nitazene overdose? AN tazene overdose is similar to am overdose with other opioids (e.g., Fentanyl) in that people may be comatose and not breathing, The limited information we have suggests that symptoms of overdose may last longer with Nitazenes, and they may not respond as well to the antidote naloxone. In addition, one study found that people who were hospitalized with overdoses involving Nitazenes were more likely to have abnormal heart rhythms than with other opioids. What should I do if someone took Nitazene? If someone fakes a Nitazene, the most important thing to do is call 911 and get them immediate medieal attention. In the meantime, if the peoson is not breathing, you can administer bystander naloxone if it is available. If the perso�p does not have a pulse, you can also start CPR. For More Information, visit the National Capitol Poison Center at poison.org a pi ti and Poisoned? Try the webP0jS0NC0NTa0L' tool to get expert help online. • r. J o;1,h, '. POISON.ORG Page 65 of 66 Suspect a poisoning? Get expert help, Use the webPOISONCONTROL online tool, or AGENDA ITEM #8.c. KODIAK ISLAND BOROUGH Meeting Type: Assembly Work Session Date: October 30, 2025 Please PRINT your name legibly Phone number Page 66 of 66