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2025-11-20 Regular MeetingKodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, November 20, 2025, 6:30 p.m. This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. Please call (907) 486-3231 or (855) 492-9202 for citizens comments and public hearing. Any public documents related to the agenda that are received and shared with elected officials after the initial agenda has been released will be included in the Supplemental Materials section below. The deadline for releasing supplemental materials is noon on the day of the meeting. Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non -controversial items by the Assembly and will be approved by one motion. 6. *APPROVAL OF MINUTES A. Regular Meeting Minutes Of November 6, 2025 4-9 MInIItAC 7. CITIZENS' COMMENTS Please call 1(907) 486-3231 or toll free 1(855) 492-9202. Comments on any topic other than scheduled public hearing items. 8. AWARDS AND PRESENTATIONS 9. COMMITTEE REPORTS Page 0 of 137 10. PUBLIC HEARING Please call 1(907) 486-3231 or toll free 1(855) 492-9202. A. Ordinance No. FY2026-12, Amending Title 2 Administration And 10 - 13 Personnel, Chapter 2.125 Architectural/Engineering Review Board, Section 2.125.030 Qualifications Agenda Item Report - Pdf 11. BOROUGH MANAGER'S REPORT A 2025-11-20 Borough Manager's Report 14 - 25 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic 26 - 98 Table Replacement With S&S Enterprise DBA Kodiak Lawn Care Agenda Item Report - Pdf 1. Resolution No. FY2026-10, Appointing The Borough Attorney 14.C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2026-13, Accepting And Appropriating 99 - 103 Funds From The 2020 Alaska Pacific Cod Federal Fishery Disaster Relief Distribution Agenda Item Report - Pdf 2. Ordinance No. FY2026-14, Accepting And Appropriating 104 - 108 Funds From The 2021 Chignik Salmon Federal Fishery Disaster Relief Distribution Agenda Item Report - Pdf 14.D. OTHER ITEMS 1. Appointments To The Providence Kodiak Island Medical 109 - 113 Center Community Advisory Council (Ms. Shuravloff- Nelson, Mr. Tvenge, Ms. Paulson, Ms. Simeonoff, Ms. Davidson, And Mr. Roberts) Agenda Item Report - Pdf Page 1 of 137 2. Declaring An At -Large Seat And A Construction Business 114 - 117 Representative Seat Vacant On The Solid Waste Advisory Board (Ms. Andie Wall And Mr. Douglas Hogen) Agenda Item Report - Pdf 15. CITIZENS' COMMENTS 16. ASSEMBLY MEMBERS' COMMENTS 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS A. Kodiak Island Borough Boards and Committees Meeting Minutes 118 - 122 Minutes Binder 19. SUPPLEMENTAL MATERIALS A. Resolution No. 2026-10 Appointing the Borough Attorney 123 - 133 B. Meeting Materials 134 - 137 This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public hearing and citizens comments, please call (907) 486-3231 or (855) 492-9202. Page 2 of 137 AGENDA ITEM #6.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting November 6, 2025 A regular meeting of the Kodiak Island Borough Assembly was held on November 6, 2025, in the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Borough Manager Aimee Williams, Community Development Director Christ French, Borough Clerk Nova M. Javier, and Assistant Clerk Irene Arellano. 1. INVOCATION Captain David Shatto of the Salvation Army gave the invocation. 2. PLEDGE OF ALLEGIANCE Mayor Griffin led the pledge of allegiance. 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL Present were Mayor Jared Griffin, Assembly Members Jeremiah Gardner, Dave Johnson, Caroline Roberts, Scott Smiley, and Bo Whiteside. 5. APPROVAL OF AGENDA AND CONSENT AGENDA WHITESIDE moved to approve the agenda and consent agenda. WHITESIDE moved to amend the agenda by removing items 14.E.5., 14.E.6, and 14.E.7 off the agenda. VOICE VOTE ON THE MOTION TO AMEND CARRIED UNANIMOUSLY. VOICE VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. *APPROVAL OF MINUTES (Approved under consent agenda). A Regular Meeting Minutes of October 16 and Special Meeting Minutes of October 27, 2025 7. CITIZENS' COMMENTS The following spoke under citizen's comments: • Susan Brockman • Nick Loomis • Captain Diane Shatto • Captain David Shatto Kodiak Island Borough Assembly Regular Meeting Minutes November 6, 2025 Page 1 of 6 Regular Meeting Minutes Of November 6, 2025 Page 4 of 136 AGENDA ITEM #6.A. 8. AWARDS AND PRESENTATIONS A. Proclamation Supporting Operation Green Light For Veterans Mayor Griffin proclaimed November 4 to 11, 2025 supporting Operation Green Light for Veterans and presented the proclamation to Veteran Aimee Williams. He encouraged the residents, businesses, and community organizations to participate in the Operation Green Light by changing one light to a green bulb from November 4 - 11, 2025, to let the veterans know that they are seen, appreciated, and supported. 9. COMMITTEE REPORTS — None. 10. PUBLIC HEARING A. Ordinance No. FY2026-11, Amending Various Sections Of Kodiak Island Borough Code Title 17 Zoning, Related To Child Care Facilities WHITESIDE moved to adopt Ordinance No. FY2026-11. Mayor Griffin opened the public hearing. Seeing and hearing none, he closed the public hearing. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Gardner, Johnson, Roberts, Smiley, and Whiteside. 11. BOROUGH MANAGER'S REPORT Borough Manager Aimee Williams provided a manager's report, and it was included in the meeting packet. 12. MESSAGES FROM THE BOROUGH MAYOR Mayor Griffin reported on a recent meeting with the U.S. Arctic Research Commission and a brief meeting with Dan Menth, CEO of Kodiak Electric Association. He also shared that he would accompany the Special Olympics team to the State tournament in Anchorage and extended his best wishes to the team. 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS A. Election Of The 2025-2026 Borough Assembly Deputy Presiding Officer SMILEY moved to nominate Assembly Member Whiteside as Deputy Presiding Officer. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. Kodiak Island Borough November 6, 2025 Assembly Regular Meeting Minutes Page 2 of 6 Regular Meeting Minutes Of November 6, 2025 Page 5 of 136 AGENDA ITEM #6.A. 14.B. CONTRACTS 1. Contract No. FY2026-23, KIB Facilities Contract Re -Bid With MK Enterprises, LLC WHITESIDE moved to authorize the Borough Manager to execute Contract No. FY2026-23 for KIB Facilities Contract Re -bid with MK Enterprises, LLC. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Johnson, Roberts, Smiley, Whiteside, and Gardner. 2. Contract No. FY2026-34, A One -Year Contract With Matson Navigation Company, For Recycled Metals Shipping WHITESIDE moved to authorize the Borough Manager to execute Contract No. FY2026-34 with Matson Navigation Company, for recycled metals shipping. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Roberts, Smiley, Whiteside, Gardner, and Johnson. 14.C. RESOLUTIONS 1. Resolution No. FY2023-20C, Amending Resolution To Add The Borough Project Manager As A Board Member To The Health Facilities Advisory Board (HFAB) WHITESIDE moved to adopt Resolution No. FY2023-20C. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Whiteside, Gardner, Johnson, and Roberts. 14.D. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, Chapter 2.125 Architectural/Engineering Review Board, Section 2.125.030 Qualifications WHITESIDE moved to advance Ordinance No. FY2026-12 to public hearing at the next regular meeting of the Assembly. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Whiteside, Gardner, Johnson, Roberts, and Smiley. 14.E. OTHER ITEMS 1. Review Of The State Of Alaska Alcohol And Marijuana Control Office, Retail Marijuana Store License Renewal Application For High Rise, LLC, DBA High Rise, LLC (License #20113 Combined Renewal Notice For 2025-2026 Renewal Cycle) GARDNER moved to voice non -protest to the State of Alaska Alcohol and Marijuana Control Office (AMCO) Retail Marijuana Store License Renewal Kodiak Island Borough Assembly Regular Meeting Minutes November 6, 2025 Page 3 of 6 Regular Meeting Minutes Of November 6, 2025 Page 6 of 136 AGENDA ITEM #6.A. Application for High Rise, LLC, and directed the Clerk to notify AMCO of this decision. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Gardner, Johnson, Roberts, Smiley, and Whiteside. 2. Mayoral Appointments Of Assembly Member Representatives To Different Boards And Committees WHITESIDE moved to confirm the mayoral appointments of assembly member representatives to different boards and committees as reflected in the attached list. JOHNSON moved to amend the mayoral appointment by striking out Assembly Gardner's name from the Solid Waste Contract Committee, adding Assembly Member Whiteside's name to the Solid Waste Contract Committee, striking out Assembly Member Whiteside's name from the Solid Waste Advisory Board, and adding Assembly Member Gardner's name to the Solid Waste Advisory Board. ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED UNANIMOUSLY: Roberts, Smiley, Whiteside, Gardner, and Johnson. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Johnson, Roberts, Smiley, Whiteside, and Gardner. 3. Declaring A Seat Vacant On The Fire Protection Area No.1 Board (Mr. Craig Dagen) WHITESIDE moved to accept, with regret, the resignation of Mr. Craig Dagen on the Fire Protection Area No.1 Board effective October 4, 2025, and directed the Borough Clerk to advertise the vacancy per Borough Code. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Whiteside, Gardner, Johnson, and Roberts. 4. Authorization For The Borough Manager To Reimburse Providence Kodiak Island Medical Center For The Permitting, Construction, Installation, And Closeout Of Distribution Panel 6 (DP6) Replacement/Expansion In The Amount Of $121,000 WHITESIDE moved to authorize the Borough Managerto reimburse Providence Kodiak Island Medical Center for the permitting, construction, installation, and closeout of distribution Panel 6 (DP6) replacement/expansion in the amount of $121,000. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Whiteside, Gardner, Johnson, Roberts, and Smiley. Kodiak Island Borough November 6, 2025 Assembly Regular Meeting Minutes Page 4of6 Regular Meeting Minutes Of November 6, 2025 Page 7 of 136 AGENDA ITEM #6.A. 15. CITIZEN'S COMMENTS — None. 16. ASSEMBLY MEMBERS' COMMENTS Assembly Member Gardner thanked everyone for attending and expressed appreciation for the Assembly's efficiency in completing its work. Assembly Member Johnson thanked the Salvation Army, Kodiak Area Native Association, Baptist Mission, Kodiak Middle School Food Bank, and the many other organizations that stepped up to support the community during the past week of uncertainty and fear. He noted that several Assembly Members had donated their stipends to worthy causes and shared that he will also be donating his stipend. He offered a tip, suggesting that ordering food donations from Costco for delivery can be a cost-effective way to stretch contributions. Assembly Member Smiley had no comments. Assembly Member Whiteside invited fellow Assembly Members who wish to co- sponsor a proposed agenda item to amend Kodiak Island Borough Code 3.55.025(A) and (B), allowing revenue from short-term rentals to be used for infrastructure development, noting the impact of short-term rentals on housing availability. He also emphasized the importance of professional conduct and encouraged Assembly Members to communicate respectfully while welcoming community engagement. Assembly Member Roberts thanked Project Manager Codi Allen and Interim Senior Facilities Manager Tyler Steele from Providence Hospital for the information shared during the work session regarding Providence projects. She emphasized that being thorough and deliberate in those decisions is essential to ensure compliance with the lease agreement and to use Borough funds responsibly. She also thanked both law firms for their professional and well - prepared proposals and expressed gratitude to her fellow Assembly Members and staff for helping her get oriented over the past few weeks and for their collaboration as she continues learning. 17. EXECUTIVE SESSION A. Evaluation Of The Legal Counsel Candidates WHITESIDE moved to convene into executive session to discuss the evaluation/scores of the legal counsel applicants, a matter which might include a discussion that could potentially prejudice the reputation and character of the applicants. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Gardner, Johnson, Roberts, Smiley, and Whiteside. WHITESIDE moved to invite the Borough Mayor, Assembly, Borough Manager, and the Clerk into executive session. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Griffin recessed the regular meeting and convened the executive session at 7:30 p.m. Kodiak Island Borough November 6, 2025 Assembly Regular Meeting Minutes Page 5 of 6 Regular Meeting Minutes Of November 6, 2025 Page 8 of 136 AGENDA ITEM #6.A. Upon returning from the executive session, Mayor Griffin reconvened the regular meeting at 7:45 p.m. and announced that direction was given to the Manager to enter into contract negotiations with Landye Bennett Blumstein LLP. 18. ADJOURNMENT WHITESIDE moved to adjourn the meeting at 7:46 p.m. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH Jared Griffin, Borough Mayor Kodiak Island Borough November 6, 2025 ATTEST: Nova M. Javier, Borough Clerk Assembly Regular Meeting Minutes Page 6 of 6 Regular Meeting Minutes Of November 6, 2025 Page 9 of 136 AGENDA ITEM #10.A. KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 20, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, Chapter 2.125 Architectural/Engineering Review Board, Section 2.125.030 Qualifications ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: Move to adopt Ordinance No. FY2026-12. DISCUSSION: The Architectural Engineering Review Board (ARB) meetings are regularly attended by the Borough's Engineering and Facilities Director (when the position is filled) and the Project Manager. To ensure consistent participation and enhance the effectiveness of project discussions, it is recommended that these positions be formally designated as ex officio members of the Board. This recognition would allow them to actively contribute their technical expertise and insights during the review and deliberation of projects presented to the ARB. ALTERNATIVES: 1. Take No Action FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, ... Page 10 of 136 AGENDA ITEM #10.A. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 KODIAK ISLAND BOROUGH ORDINANCE NO. FY2026-12 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING TITLE 2 ADMINISTRATION AND PERSONNEL, CHAPTER 2.125 ARCHITECTURAL/ENGINEERING REVIEW BOARD, SECTION 2.125.030 QUALIFICATIONS WHEREAS, the Architectural/Engineering Review Board (ARB) was established by resolution of the Kodiak Island Borough Assembly in 1980 and revised in 1986 and 1995; and WHEREAS, the ARB was created to review all architectural and engineering proposals for borough owned buildings and utilities; and WHEREAS, the need for review for projects still exists; and WHEREAS, the Assembly finds there is a need and value to add the Borough Project Manager to the Board Ex Officio member list. The Borough Project Manager is intimately aware of project procedures and management; and WHEREAS, the Assembly finds there is a need and value to add the Borough Engineering and Facilities Director to the Board Ex Officio member list. The Borough Engineering and Facilities Director is intimately aware of projects operations and the departmental budgets. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: That Section 2.125.030 Qualifications of the Kodiak Island Borough Code of Ordinances is amended to read as follows: Seven members of the board shall be residents and qualified voters of the borough and shall have an interest and a wide range of experience in engineering, architecture, building, plumbing, roofing, electrical installation, and other related fields involving the building business. The manager, assembly member representative, project manager, engineering and facilities director, superintendent, or their designees, and a school board representative shall be nonvoting ex officio members of the board and may participate in all discussions. Effective Date: This ordinance takes effect upon adoption. Ordinance No. FY2026-12 Page 1 of 2 Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, ... Page 11 of 136 AGENDA ITEM #10.A. 45 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS DAY OF , 2025 48 49 KODIAK ISLAND BOROUGH 50 51 ATTEST: 52 53 Jared Griffin, Borough Mayor 54 Nova M. Javier, MMC, Borough Clerk 55 Introduced by: Borough Manager 56 First reading: 57 Second reading/public hearing: 58 59 VOTES: 60 Ayes: 61 Noes: 62 63 64 Ordinance No. FY2026-12 Page 2 of 2 Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, ... Page 12 of 136 AGENDA ITEM #10.A. KODIAK ISLAND BOROUGH ARCHITECTURAL AND ENGINEERING REVIEW BOARD/ BUILDING CODE BOARD OF APPEALS NAME TERM CONTACT NO. EMAIL 1 Jerrol Friend PO Box 175 Mill Bay Rd. 2026 (907) 539-1975 (907) 486-9308/1975 jerrol(cDfriendcontractors.com 2 Jon Melin 2011 Mill Bay Road #2 2027 (907) 539-1589 lon(a)premierkodiak.com 3 Tyler Swanson 473 Curlew Way 2026 (907) 512-5568 (907) 481-1636 tys(a)kiha.org 4 Jascha Zbitnoff PO Box 9012 2025 (907) 942-3215 lascha(a)brechan.com 5 Daniel Rohrer PO Box 786 2025 (907) 486-0977 drohrer(a)kodiakak.net 6 Doug Mathers PO Box 2916 2027 (907) 486-4591 dougmathers60(a)gmail.com 7 Victor Weaver 12740 Middle Bay Dr 2026 (907) 942-2377 victor.weaver(a-)providence.org NON -VOTING EX-OFFICIOS 1 Aimee Williams Borough Manager (907) 486-9302 Awilliams(a�kodiakak.us 2 Ryan Sharratt Assembly Member (907) 942-5544 Ryan.sharratt(a)kibassembly.org 3 Cyndy Mika School District Superintendent or Designee (907) 486-7550 cyndV.mika(c�kibsd.org 4 Duncan Fields School Board (907) 317-5959 (907) 486-6393 907 486-8835 Dfields8925(aDgmail.com STAFF E&F Director (907) 486-9340 LEGISLATION: Kodiak Island Borough Code 2.125 Architectural/Engineering Review Board Kodiak Island Borough Code 15.45 Building Code Board of Appeals By Laws Adopted and Ratified on September 2, 2010 Rev. by IA 9/18/2025 Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, ... Page 13 of 136 AGENDA ITEM #11.A. Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 TO: Kodiak Island Borough Assembly FROM: Aimee Williams, Borough Manager RE: Manager's Report, November 20, 2025 Manager's Department Legal Representation Worked with both our current and future lawyers on a passdown for the new firm. Scott Brandt-Erichsen has reviewed the Professional Services Agreement that the Assembly will be reviewing tonight for Landye, Bennett and Blumstein, LLP. Additionally, Scott Brandt-Erichsen has agreed to continue to represent KIB as the attorney of record on the current litigation that he is covering now. Kodiak College Both city and borough mayors and managers attended a lunch at Kodiak College on Tuesday to meet with University of Alaska Interim Chancellor Cheryl Siemers. E&F Director We were able to interview two people for the E&F Director this week and have made an offer to a potential director. We are waiting for a response. KCHC The Projects Team and I met with Olivera Wilson, her architect team, and representatives from Providence about KCHC's desire to expand their clinic. Providence is going to go over the information that they provided and let us know if they are able to support the expansion or if they have reservations about the proposed changes. RentalScape Our kick-off meeting is tomorrow morning at 10:30AM. Members from KIB and the City of Kodiak will be attending. Page 14 of 136 AGENDA ITEM #11.A. KIB Communications Chief Ellis called a meeting of KIB stakeholders to go over future communications needs and introduced what it would take for KIB to switch from analog to digital communications. This will likely be an upcoming project. Regional Solid Waste Management Plan The Projects Team (Codi and Patricia) and I went to a solid waste workshop at the invite of KANA to present about the Regional Solid Waste Management Plan and to answer questions about the Kodiak Landfill. They both did a great job with presenting the on -road system progress of the plan. Current Recruitments • E/F — Director (offer out), Environmental Specialist /Landfill Manager, Leachate Treatment Plant Operator (all three levels) and General Laborer • CDD -Code Enforcement Officer Finance Department Property Assessment and Taxation Implementation Project Staff is entering information in both the new and legacy tax collection systems and will continue this dual entry through at least February. This is necessary to ensure payment postings, penalty and interest calculations, and account balances are correct. Finance, IT and assessing have reviewed the Property Access module and are waiting for several programing items to be finished before it can go -live. Community Development Planning and Zoning Commission - November 19 Regular Meeting The Commission approved a variance for a front yard setback for 1818 Mission Road, a street name change in Old Harbor to change Landfill Road to Tsunami Road, and recommended approval to the Assembly regarding a code amendment related to short- term rental changes to definitions and related amendments to zoning compliance permits, zoning districts, and parking requirements within Title 17. Information Technology IT has been working with the Clerks on setting up digital forms capabilities within Laserfiche for the Clerks and the KIB staff and is continuing to update the KIB systems for security and stability issues. Systems Administration IT is testing and applying new system patches and security hotfixes to KIB systems and is working with Assessing and Finance with the ongoing migration of PACS to the new Tyler systems. We have also finished the deployment of new monitoring pc systems for E Page 15 of 136 AGENDA ITEM #11.A. KFRC and the landfill which will improve their ability to use on premise video surveillance. State and Local Cybersecurity Grant Program (SLCGP) IT is working on answers regarding the RFP for the immutable backup project and is putting together the justification paperwork needed for the approval of the winning Cybersecurity project RFP contractor for the Alaska Grants office in Juneau. GIS GIS worked with a company that assists ACS and GCI regarding addressing in Kodiak to fix a few address issues. We have also assigned a few new addresses for the Coast Guard on their property and are continuing to work on roughly 15 land parcel addresses for Assessing. GIS is also continuing to work on adapting our internal data translation scripts as a result of the move away from PACS for our public mapping systems. Assessing Senior Citizen (SC) / Disabled Veteran (DV) Exemptions (2025) • Outstanding applications: 6 (4 SC and 2 DV) remain undetermined. Assessing has begun processing supplements in the new software and continues double entry into Harris and Tyler software until the Finance side is working. Senior Citizen (SC) / Disabled Veteran (DV) Exemptions (2026) • SC/DV Village trips with KANA for application filings have begun. Akhiok, Karluk, Old Harbor and Ouzinkie trips have been completed. • The first In -town SC/DV application at the Senior Center occurred on Nov. 191"- There are two more scheduled for Dec. 191" and Jan. 13t" • Assembly call date January 9t" to remind anyone that hasn't filed the date is creeping close. Field Work • Assessing is working in villages and remote areas. • Akhiok, Karluk, Old Harbor and Larsen Bay, Ugak, as well as 40% of remote "fly to only" areas have been completed • Staff needs one '/2 more day in Port Lions and'/2 day in Larsen Bay for cleanup. Exemption Appeals • The Alutiiq Heritage Foundation - Trial scheduled for July 27-29, 2026. Business Personal Property Filing Forms as well as Senior Citizens and Disabled Veterans applications were mailed out Friday Nov. 14. Assessing staff manually printed, stuffed and posted 853 Senior Citizen applications, 136 Disabled Veteran applications, and 1,041 Business Personal Property filing forms. Page 16 of 136 AGENDA ITEM #11.A. Engineering and Facilities KFRC Touch Tank Holiday Hours During the holiday season the Touch Tank and Aquarium at KFRC will be open for extra hours. Regular hours are Tuesdays, 12-4 p.m. Holiday hours -open 12-4 p.m. on Nov. 24-26 and Dec. 22, 23, 29 & 30. Angel Tree The Borough is hosting an "Angel Tree" gift drive to provide gifts for kids tags is located in the front hallway - and tags are already being will be accepting gifts until December 10th. (Flyer Attached) Holiday Food Drive The Borough hosted a food drive, and the contributions were picked up today. Thank you to all those who contributed this year. Port Lions Fire Alarm Panel Staff had their bi-weekly meeting with the school district maintenance team today (Nov. 20th) and were informed that the fire alarm panel at Port Lions school is in emergent need of replacement. The fire alarm panel is malfunctioning and causing the alarms to go off multiple times during the school day. The manager authorized staff to move forward with emergency request for quotes to get the panel replaced as soon as possible. The tree with claimed! The Angel Tree Solid Waste Code & Contract Updates The Solid Waste Contract Committee held a meeting on November 19' to discuss the proposed ordinance with code changes. There was direction given to staff to make a few small updates and email it for final comments, before presenting it to the Assembly. Landfill • Regional Solid Waste Management Plan Update is due February 28, 2026 • Landfill Fence Repairs: Maintenance Staff has continued to work with the Landfill staff and ADF&G to continue making repairs to the fence. The Manager has requested a meeting with ADEC to discuss and develop a Bear Management plan. • Landfill Contaminated Soil: Staff are working with ADEC to properly dispose of the contaminated soil located at the Landfill. (71 supersacks). Page 17 of 136 AGENDA ITEM #11.A. Community Pool On October 29th, staff received the final pool condition survey report. The report has been emailed out to the Architectural Review Board (ARB) and will be discussed at their next regular meeting in early December. After ARB review, it will be presented to the Assembly for direction. Fuel Spill Assistance Long Term Care Comprehensive gap analysis and site investigation work plan to advance towards the closure of the spill at the long-term care center is under contract with NWFF. NWFF and E&F staff have been working with ADEC to ensure that the closeout plan meets all necessary requirements. The final report was received on October 28th. Staff will be submitting this to ADEC for approval. Based on the preliminary findings, KIB will need to hire a third party to conduct more sampling and install a new monitoring well. Karluk Projects office staff are working with 3-Tier Alaska to conduct similar work for the closure of the Karluk fuel spill. That report is due on November 28, 2025. Based on the preliminary findings, KIB will need to hire a third party to conduct more sampling and/or install a new monitoring well. KFRC Industrial Pump Alaska order is moving forward. The manufacturing pump assembly is ahead of schedule and are due to be completed before the end of November. The planned contractor on -site inspection has been foregone to keep the pumps ahead of schedule. The contractor has received videos, photos, and inspection reports for the QA/QC requirements. The new shipment date is December 18th. KFRC Ozonator (Decontamination) project has been on pause awaiting directional response from ADEC to see if this system is still needed based on the sampling KIB has conducted since the discharge permit was issued. Manager spoke with DEC this week and due to the fact that our historical samples are not showing the chlorine is over the allowable limits, especially once you take into consideration the size of our mixing zone in the channel, DEC is going to open a thirty -day comment period that would allow public comment on removing this schedule from our compliance requirements. If our permit is updated, this will save the KFRC Enterprise Fund approximately $750,000.00. Multi -Facility Elevator Modernization Both elevator systems have shipped to Washington State and are being stored until the installation teams are ready to mobilize. It is estimated to take a minimum of three weeks to arrive in Kodiak. So, we are anticipating parts to begin arriving mid - December. 5 Page 18 of 136 AGENDA ITEM #11.A. Small Projects • Landfill Scale Shack Platform: Staff received two bids and a Notice of Intent to Award was issued to the lowest bidder. However, there was a protest submitted, and the Manager decided in favor of the protest that will categorize the assumed lowest bidder as an unresponsive bidder. Anticipating this contract will be presented to the Assembly on the December 161" & 18t" meeting cycle. • Borough Park Table Replacement: Staff will be posting the invitation to bid soon, for construction season 2026 spring/summer. • Port Lions School Painting Project: Staff received a design fee proposal from Jensen Yorba Wall and are anticipating work in summer 2026. Other Contracts that will be coming up for renewal/rebid: • Analytical Laboratory Services (LTP Sample Testing) • Janitorial Services • Solid Waste Management Contract Upcoming Meetings • Health Facilities Advisory Board (HFAB) — January 6, 2026, at 4:15pm in KIB Conference Room 121 • Solid Waste Contract Committee (SWCC) — January 7, 2026, at 3:00pm in KIB Conference Room 121 • Architectural Review Board (ARB) — Early December Attached — Angel Tree Flyer, November 2025 Projects Office Report FY2027 Budget Items - Al Cameras / Facial Recognition Procurement / Contracting Officer addition 0 Page 19 of 136 A N160 EL 0 Is 01 GIFT.11,11G 1. PICK A TAG. 2. PURCHASE GIFT 3. RETURN AGE TAG & �{• UNVVRAPPED GIFT TO BOROUGH EF DEPT. -� i - (ROOM 224) ... WE KNOW... THE IDEA OF UNWRAPPED GIFTS • SEEMS ODD. BUT IT HELPS THE D,IST,RIBUTORS KNOW WHAT '. THE GIFTS ARE AND ARE ABLE • •• TO GIVE THEM TO THE • APPROPRIATE KIDDOS. IF YOU WANT TO PROVIDE A IFT SAG - IT IS APPRCIATED! AGENDA ITEM #11.A. Kodiak Island Borough OFFICE of Engineering & Facilities Projects Office 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9341 EFprolects(a)kodiakak.us TO: Mayor and Assembly FROM: Codi Allen, Project Manager CC: Aimee Williams, Borough Manager RE: Monthly Projects Report for Period Ending November 30, 2025. CAPITAL IMPROVEMENT PROJECTS KIB MILL BAY STAIR REPLACEMENT — Awaiting Award Project Description: This project is for the design for demolishing of the existing wood stairs, which have been failing. The new designed replacements will consist of new footers with stairs made of galvanized steel. The design is being managed by JYW with PND Engineers, INC. conducting much of the design effort at a cost of $9,538. Current Status: One bid was received, contract in process of being awarded by Assembly. LANDFILL SCALE SHACK PLATFORM REPLACEMENT — Awaitina Awara Project Description: This project is for replacement of scale shack platform with hot -dipped galvanized metal at the KIB landfill. This work also includes the inclusion of two platforms to allow for egress and access to the scale platform with replacement stairs. The design is being managed by JYW with PND Engineers, Inc. conducting much of the design effort at a cost of $17,330. Current Status: Two bids received, contract in process of being awarded by Assembly. PKIMC & KMS ELEVATOR MODERNIZATION — Eauiament Ordered Project Description: This project is for modernization the elevator and all associated components in accordance with the State of Alaska Codes and Elevator Regulations (ASME A17.1) at both locations. As of May 2, 2025, the contract has been executed. TKE came to Kodiak on May 29th to do a thorough survey of both elevators. As of June 13, 2025, all materials have been ordered. Current Status: As of November 13t", the equipment for all three elevator modernizations has arrived in Washington and are awaiting scheduling of mobilization to be shipped to Mobilization for the project should start mid -December. NOTS 7 Projects Report — November 2025 Page 1 Page 21 of 136 AGENDA ITEM #11.A. Change Orders this Period: None. KFRC OZONE AND DECONTAMINATION SYSTEM REPLACEMENT —Awaiting Direction Project Description: This project is for the demolition of existing ozone contactors and replacement with ultraviolet disinfection equipment including ancillary plumbing, power, and controls. Installing a new sodium bisulfite dichlorination system and associated instrumentation. Replacement of existing sand filter media with new media. In 2021, it was discovered that the Ozone/Decontamination system of KFRC's seawater discharge was not operational. In 2022 KIB, under a professional services contract, hired CRW Engineers to assist the Borough with designing a system that would suit our needs and assist with the preparing the bidding documents. As of April 23, 2025, KIB and CRW have a finalized version of the bid documents. Current Status: As of November 5t", Staff are awaiting written direction from ADEC about modifications to the Discharge Permit for KFRC. The modifications to the permit will most - likely determine if this project moves forward or not. OTHER ASSIGNED PROJECTS PORT LIONS FIRE ALARM PANEL — Awaiting Awarc Project Description: The fire alarm panel at Port Lions School is malfunctioning. The manager directed staff to move forward with an emergency request for quotes to get the work completed as soon as possible. Current Status: As of November 20t", staff is developing a request for quotes to go out as soon as possible. LANDFILL CONTAMINATED SOIL —Planning Project Description: There are 71 supersacks of contaminated soil stored at the Landfill. This project is to determine how the Borough will be handling the contaminated soil — landfarming on -site or shipping it off. Current Status: As of November 20t", staff are requesting quotes for shipping the contaminated soil off -island. KIB FACILITIES SNOW & ICE CONTRACT RE -BID — 'wnrrlpr Project Description: This contract will focus on snow and ice removal for the KIB facilities. Current Status: As of November 6t", the contract was awarded to MK Enterprises. Projects Report — November 2025 Page 2 Page 22 of 136 AGENDA ITEM #11.A. KIB LANDFILL FENCE REPAIRS — .:omplete Project Description: This contract will focus on the repair of existing electrical fence and strengthening the landfill perimeter fence to prevent bear entry while maintaining necessary site function. Current Status: As of November 7t", the release of contract was signed. KFRC SEAWATER PUMP REPLACEMENTS —-quipment Ordered Project Description: This project is for replacement of the KFRC Seawater pumps and associated parts. The four pumps were replaced in 2019, and the degradation of seawater is taking its toll on the current pump systems. The KIB Assembly approved the purchase and installation costs of five (5) pumps from IPA (Industrial Pumps of Alaska). Current Status: As of November 18t", the pumps are ahead of schedule and are estimated to be completely assembled by the end of the month and are due to arrive in mid -December. Change Orders this Period: $19,500.00 for the removal/installation of 4 pumps. KIB MAIN BLDG ROOF WARRANTY REPAIRS — Awaiting Construction Project Description: This project will consist of the removal of the section of failed roofing material and the demolishing of the curbs that supported systems no longer in service. On June 23, 2025, Johns Manville conducted an inspection with a certified installer. The work is anticipated to be completed by Friends Contractors in the spring of 2026. Current Status: Awaiting materials delivery and weather to conduct the work. SARGENT CREEK PLAYGROUND UPGRADES - Investigation Project Description: This project is for procurement and installation of updated playground equipment at Sargent Creek Park. This is a grant funded project. Grant award was $251,426.50 and was redirected by resolution FY2024-04 from the Antone Dock Upgrade project. In April 2024, three new playground equipment items were procured. In September 2024, site work and two of the three new equipment pieces were installed. The third piece was not installed due to cost, space, and safety zone considerations. Current Status: Staff are currently investigating the costs for installation for the third piece of equipment and other site improvements. Remaining funds for grant: $97,258.67 KARLUK FUEL SPILL ADEC CLOSEOUT — Task One 90% Project Description: This project will consist of three tasks. Task one is the development of an ADEC approved work plan for additional characterization at the Karluk School. Task two is the field work associated with characterizing and delineating the extent of the remaining contamination at Karluk. Task three is the characterization report itself. This will help guide future direction from ADEC on how to proceed with closure. Projects Report — November 2025 Page 3 Page 23 of 136 AGENDA ITEM #11.A. Current Status: As of November 20t", 3-Tier Alaska is still working on updating the work plan to be submitted to ADEC. PKIMC LONG TERM CARE FUEL SPILL ADEC WORKPLAN DEVELOPMENT — 90% Project Description: This project will consist of the development of an ADEC approved site investigation work plan for the PKIMC LTC fuel spill. Current Status: As of November 18t", NWFF's updated work plan was submitted to and reviewed by the ADEC. Staff is currently reviewing comments. FUTURE PROJECTS IN DESIGN NORTHSTAR ELEMENTARY ROOF & SKYLIGHT REPLACEMENT — 95% Project Description: This project is for the replacement of the NorthStar Elementary school roof and sky light. This design is being managed by JYW at a cost of $99,423. The ARB voted to move forward with bringing in a structural engineer to assess the stability of the structure and if it will be sufficient to hold solid walls as proposed. On May 15, 2025, the Assembly approved the change order to bring in a structural engineer to help finish the design in the most cost-effective way possible. Current Status: As of September 17t", Staff redirected JYW to continue with the updated design for the skylight with the structural engineer's input. Change Orders this Period: Change Order #21.1 for $8,280.00 EAST ELEMENTARY ROOF REPLACEMENT — Project Description: This project is a continuation of the conceptual design efforts made in 2022. The scope of the project is for the replacement of the 1984 and 1987 wings of the East Elementary school roof, replacing the roof in all areas not re -roofed in 2016. The original flat portion of the building will be reconstructed to raise the pitched roof and eliminate the internal gutter between the newer and older roof sections. The design is being managed by JYW with PND Engineers, INC. with a combined design effort at a cost of $119,344. Current Status: On July 23rd, the Architectural Review Board (ARB) met and reviewed the 65% drawings and approved moving forward to 95% drawings with the clarification of the location of asbestos and fire regulations for the gutter space. Staff is waiting until the spring to conduct the necessary HAZMAT sampling. POOL CONDITION SURVEY — Project Description: This project will consist of a site visit by an architect, aquatics specialist, and electrical, mechanical and structural engineers. A written condition report will document the findings as well as recommendations for a project scope to repair deficient items. Staff presented a draft report to the ARB Board on July 23rd, 2025, and to the KIB Assembly on July 31, 2025. Projects Report - November 2025 Page 4 Page 24 of 136 AGENDA ITEM #11.A. Current Status: As of October 29t", Staff received the final draft of the Pool Condition Survey. It will be presented at the next ARB meeting and then presented to the Assembly. ANNEX fRed Crossl Buildina UST Removal- Paused Project Description: This project is for the removal and abatement of the UST located at the KIB Red Cross building. Current Status: As of May 16, 2025, Staff received a draft drawing set for the removal of the UST at the Annex [Red Cross] Building. Staff are currently reviewing to provide notes back to JYW. Projects Report — November 2025 Page 5 Page 25 of 136 AGENDA ITEM #14.A.1. KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 20, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replacement With S&S Enterprise DBA Kodiak Lawn Care ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: Move to authorize the Borough Manager to execute Contract No. FY2026-26 for the Mill Bay Beach Stairs and Picnic Table Replacement with S&S Enterprise DBA Kodiak Lawn Care. DISCUSSION: The existing stair structure at Mill Bay Beach is constructed of wood. Unfortunately, over the years, sections of the stairs have repeatedly been removed or damaged by community members using the wood as firewood. This ongoing issue has required the Borough to spend additional funds replacing treads and handrails multiple times. To address this recurring problem, staff recommend replacing the current wooden structure with a durable metal stair system. A metal structure would significantly reduce maintenance costs and prevent further damage or loss of materials. Similar vandalism has occurred with the picnic tables at the site - several have bene pulled from the ground and used for fires. Even one of the metal tables has been burned and is now charred. If the alternate bid is approved, staff recommend replacing two of the existing wooden tables that have sustained the most damage. Staff presented the designs to the Architectural Review Board (ARB), which were then approved by the ARB on July 23, 2025. Due to the long lead time on materials for this project, Staff issued the bid package this fall instead of waiting for spring. The project is anticipated to be completed on or before May 30, 2026. Staff issued an invitation for bid for this contract September 25, 2025, advertised for the designated three weeks per KIB Code 3.30.040, and bids were due November 4, 2025. There was a mandatory pre -bid meeting held on October 20, 2025, and there was one contractor in attendance. At the bid opening staff received one (1) bid package. Following the review of the bid package Staff determined S&S Enterprise DBA Kodiak Lawn Care to have a complete bid package and is the only bidder and therefor the lowest cost bidder. Staff is proposing to award: Base Bid (Stairs): $97,500 Two (2) Alternates (Picnic Table): $3,500 ($1,750 each) For a Total Contract Cost of: $101,000 ALTERNATIVES: 1. Take no action. 2. Reject all bids. 3. Award Base Bid Only Kodiak Island Borough Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 26 of 136 AGENDA ITEM #14.A.1. KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 20, 2025 ASSEMBLY REGULAR MEETING 4. Award Base Bid & Alternate Bid FISCAL IMPACT: Funding Source: Parks & Rec Fund Funding Remaining for FY2026: $196,163.94 as of 11.04.2025 OTHER INFORMATION: To reduce pages in the packet, please find the full Invitation to Bid with Attachments and Addendums at the Kodiak Island Borough Website: Mill Bay Beach Stairs and Picnic Table Replacement ITB At the work session on November 13, Assembly Member's had questions about the materials: • Materials for Stairs: Hot Dipped Galvanized Steel; the bidder inquired about using aluminum and will be required to provide a submittal to be approved by the architects and engineers before moving forward with the purchase of materials. • Bolts and Connectors (Fasteners) will be finished with a hot -dip zinc coating. Kodiak Island Borough Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 27 of 136 0 v 0 z 0 N O N T N 9) v m N 00 O W Kodiak Island Borough Bid Tabulation Mill Bay Stairs & Picnic Table Replacement Bid Opening: November 4, 2025 @ 2pm in Assembly Chambers Contractor Base Bid Alternative 1 Total S&S Enterprise DBA Kodiak Lawn Care $ 97,500.00 $ 1,750.00 $ 99,250.00 This bid tabulation is unofficial until KIB staff have a chance to review and verify the bid documents submitted by the apparent low bidder, and the contract receives administrative or Assembly approval. AGENDA ITEM #14.A.1. KODIAK ISLAND BOROUGH INVITATION TO BID Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 September 25, 2025 Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 (907) 486-9341 Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 1 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 29 of 136 AGENDA ITEM #14.A.1. Page 2 of 36 ao ;. Kodiak Island Borough Contract Documents Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Table of Contents Invitationto Bid............................................................................................................................................3 Instructionsto Bidders.................................................................................................................................. 4 BidderRegistration Form........................................................................................................................... 10 Addendum Acknowledgement.................................................................................................................... 11 Non -Collusion Affidavit............................................................................................................................. 12 BidSchedule............................................................................................................................................... 13 BidModification Form............................................................................................................................... 15 Agreement................................................................................................................................................... 16 Corporate Acknowledgement..................................................................................................................... 18 BidBond..................................................................................................................................................... 19 Labor and Material Payment Bond............................................................................................................. 20 PaymentBond.............................................................................................................................................22 PerformanceBond...................................................................................................................................... 23 Contractor Certificate of Substantial Completion....................................................................................... 24 ContractRelease......................................................................................................................................... 25 SpecialConditions............................................................................................... SCO1 General Statement............................................................................................... SCO2 Scope of Work..................................................................................................... SC03 Time of Completion............................................................................................ SC04 Documentation.................................................................................................... SC05 Inspection of Work.............................................................................................. SC06 Suitable Materials................................................................................................ SC 07 Special Site Conditions....................................................................................... SC 08 Hazardous Waste Generation.............................................................................. SC 09 Site Preservation, Restoration, Cleanup and Environmental Reporting .............. SC10 Permits................................................................................................................. SC 11 Order of Award of Alternative Bids.................................................................... SC12 Payment............................................................................................................... SC 13 References to Kodiak Island Borough General Conditions ................................ SC 14 Finance Department Pre -Award Qualification Form .......................................... SC 15 Picnic Table Specifications................................................................................. Minimum Prevailing Wage Rates............................................................................................. ExhibitA — Stairs Drawings..................................................................................................... Exhibit B — Stairs Specifications.............................................................................................. Exhibit C — Map of Installation for Picnic Tables.................................................................... Exhibit D — Ultra Site Rectangular Inground Table Specifications & Installation Instructions Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 2 of 36 27 28 28 28 28 29 29 29 29 30 30 30 30 30 31 31 32 33 34 35 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 30 of 136 AGENDA ITEM #14.A.1. ADDENDUM 1 KODIAK ISLAND BOROUGH Mill Bay Beach Stairs and Picnic Table Replacement Kodiak, AK October 24, 2025 TO ALL PLAN HOLDERS OF RECORD: This addendum forms part of and modifies the contract documents as noted below. Bidders must acknowledge receipt of this addendum in the space provided on the Acknowledgement of Addenda form. Failure to do so may submit Bidder to disqualification. This addendum consists of 1 page. RESPONSES TO BIDDER QUESTIONS: QUESTION 1: If we run into limited hot dipped galvanized options, would the Borough consider substituting aluminum for the stairs and railings? RESPONSE 1: Depending on the type of aluminum, a substitution may be permitted, except for the actual stair framing. If substitution is allowed the railings and railing posts may be thicker or spaced more frequently to meet code requirements. However, the selected contractor will need to submit a formal substitution request, which will be reviewed after the award by the architectural and engineering team. END OF ADDENDUM 1 KODIAK ISLAND BOROUGH Mill Bay Stairs & Picnic Table Replacement ADDENDUM NO. 1 PAGE 1 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 31 of 136 AGENDA ITEM #14.A.1. Page 3 of 36 a Kodiak Island Borough Invitation to Bid Date: September 251h 2025 Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 This project includes, but is not necessarily limited to: The base bid covers the removal of the existing stair structure and installation of a new stair system, including all labor, materials, and related costs per the project specifications. Alternate Bid #1 includes the installation of up to three Borough -provided picnic tables per manufacturer's specifications, to be completed concurrently with the base bid. 1. Stairs Drawings (Exhibit A) 2. Stairs Specifications (Exhibit B) 3. Map of Picnic Table Locations (Exhibit C) 4. Picnic Table Manufacturer's Installation Guide (Exhibit D) Sealed, physical copy, bid packages will be accepted until 2:00pm local time on November 4, 2025, at the Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read at that time. Electronic submissions of the bid package will not be accepted. A mandatory pre -bid conference will be held at 10:00am local time on October 20, 2025, at the Kodiak Island Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615. All interested bidders are encouraged to attend this pre -bid conference and if attending submit a registration form prior to pre - bid conference to ensure receipt of notifications. Complete bidding documents for this project are available in electronic form on the Kodiak Island Borough website, www.kodiakak.us. They may be viewed online and downloaded without charge and without deposit. Deadline for questions is 1:00pm local time October 22, 2025. Questions, clarifications, or interpretations of the Bidding Documents shall be made through a written request to the Project Manager at EFprojectsnkodiakak.us. Any required clarification or interpretation of the Bidding Documents will be made by Addendum, which will be posted on the Borough website. Only registered bidders will receive notification that an addendum is available. For further information refer to the Instructions to Bidders. All bids shall be accompanied by a bid bond, certified check, cashier check or money order in the amount of not less than five percent (5%) of the total amount bid. Bid bonds shall be in a form satisfactory to the Borough. The Borough reserves the right to reject or accept any or all bids, to cancel the procurement, to waive irregularities or informalities in the bid or in the bidding, to postpone the bid opening, and to give particular attention to the qualifications of the Bidder. The current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid if required by law. If required, certified payrolls must be submitted to the Alaska Department of Labor. The requirement of the Alaska Employment Preference Act (AS 36.10) must be met. The Borough encourages disadvantaged, minority, and women owned firms to respond to this invitation to bid (ITB). Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 3 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 32 of 136 AGENDA ITEM #14.A.1. Page 4 of 36 a Kodiak Island Borough Instructions to Bidders Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 CAUTION: Your bid may be rejected if it is not properly executed. Check that the following items have been accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully. Required Documentation: 1. Bidder Registration Form submitted. 2. Bid Form/Schedule A. The Bid Form/Schedule has been executed and signed. B. Addendum Acknowledgement Form has been executed and signed. C. Non -Collusion Affidavit Form has been executed and signed. 3. Bid Bond, Labor & Material Bond, Payment Bond, & Performance Bond A. An executed Bid Security (Bid Bond) in the amount indicated on the ITB. B. Verify that the Certificate showing the Corporate Principal on the form is executed if applicable. C. Labor & Material, Payment, & Performance Bonds may not be required at time of bidding, however the successful bidder must provide them once the contract has been awarded and signed. 4. Alaska Business License, a of copy your current license must be included. 5. Alaska Contactor Certificate of Registration A. A copy of your current Alaska Contractor License of Registration in the bidder's name must be included with the bid. B. The Contractor is required to verify that the appropriate license(s) is in place prior to submitting their bid for the project's scope of work. 6. A bid maybe rejected if it contains any alterations or erasures that are not initialed by the signer of the bid. 1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting Bids, which are defined in the General Conditions, have the meanings assigned to them in the General Conditions. The term "Bidder" means one who submits a Bid directly to the Borough, as distinct from a sub -bidder, who submits a Bid to a Bidder. The term "Borough" means the Kodiak Island Borough, who is the entity who administers the invitation to bid, manages the contract, and/or owns the facility or property. The term "ITB" means invitation to bid. 2.0 INTERPRETATIONS AND ADDENDA. a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents shall be made through a written request to the Project Manager at least five days prior to the date for receipt of bids (12:00pm local time on December 20, 2024). Questions received less than seven Days prior to the Deadline for Bids may not be answered. Only questions answered by formal written Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents will be made by Addendum. Addenda will be made available through the Borough website. Registered Bidders will receive notification that an addendum is available. Bidders are responsible for downloading the addendum from the Borough website. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 4 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 33 of 136 AGENDA ITEM #14.A.1. Page 5 of 36 a 3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. If the Borough believes that any Bidder is interested in more than one Bid for the work contemplated, all Bids in which such Bidder is interested will be rejected. If the Borough believes that collusion exists among the Bidders, all Bids will be rejected. 4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will be considered. A Bid submitted by a Bidder determined to be not responsible may be rejected. Nothing contained in this section deprives the Borough of its discretion in determining the lowest responsible bidder. Before a Bid is considered for award, a Bidder may be requested to submit information documenting its ability and competency to perform the work, according to general standards of responsibility and any special standards which may apply. It is Bidder's responsibility to submit sufficient, relevant, and adequate information. Borough will make its determination of responsibility and has no obligation to request clarification or supplementary information. 5.0 NON -RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be considered non -responsive and may be rejected. Some of the reasons a Bid may be rejected for being non- responsive are: a. If a Bid is received by the Borough after the Deadline for Bids. b. If the Bid is on a form other than that furnished by the Borough, or legible copies thereof, or if the form is altered or any part thereof is detached; or if the Bid is improperly signed. c. If there are unauthorized additions, conditional or alternate Bids, or irregularities of any kind which may tend to make the bid incomplete, indefinite, ambiguous as to its meaning, or in conflict with the Borough's Bid document. d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving the right to accept or reject any award, or to enter into a contract pursuant to an award. This does not exclude a Bid limiting the maximum gross amount of awards acceptable to any one Bidder at any one Bid opening, provided that any selection of awards will be made by the Borough. e. If the Bid does not contain a Unit Price for each pay item listed, except in the case of authorized alternate pay items. f. If the Bidder has not acknowledged receipt of each Addendum. g. (If required) If the Bidder fails to furnish an acceptable Bid guaranty with the Bid. h. If any of the Unit Prices Bid are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the Borough. i. If a Bid modification does not conform to Article 10.0 of this Section. 6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS. It is the responsibility of each Bidder before submitting a Bid: a. To examine thoroughly the Contract Documents, and other related data identified in the Bidding documents (including "technical data" referred to below): 1. To consider federal, state, and local laws and regulations that may affect cost, progress, or performance of the work, 2. To study and carefully correlate the Bidder's observations with the Contract Documents, and other related data; and b. To notify the Borough of all conflicts, errors, or discrepancies in or between the Contract Documents and such other related data. c. The submission of a Bid will constitute an incontrovertible representation by the Bidder Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 5 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 34 of 136 AGENDA ITEM #14.A.1. Page 6 of 36 a that the Bidder has complied with every requirement of Article 6.0, "Bidder's Examination of Contract Documents " herein, that without exception the Bid is premised upon performing the work required by the Contract Documents and such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work. 7.0 BID FORM/SCHEDULE. a. Bids and bidding information shall be submitted on the Bid Form/Schedule and other documents provided and as stipulated in the ITB. b. All blanks on the Bid Form/Schedule shall be filled out. c. All requested Alternates shall be bid. If no change in the Base Bid is required, enter 110." d. The Bidder shall make no stipulations on the bid form nor qualify the Bid in any other manner. e. All documents requiring a signature shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have the current power of attorney attached certifying the agent's authority to bind the Bidder. 8.0 SUBMISSION OF BIDS. All information required for bidding shall be submitted in accordance with the ITB. The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids. Oral, telephonic, telegraphic, facsimile or other transmitted bids will not be considered. Alteration of bids by facsimile may be permitted as provided in section 10.0(c). 9.0 DISCREPANCIES IN BIDS. In the event there is more than one Pay Item in a Bid Schedule, the Bidder shall furnish a price for all Pay Items in the schedule, and failure to do so may render the Bid non- responsive and cause its rejection. In the event there are Unit Price Pay Items in a Bid Schedule and the "amount" indicated for a Unit Price Bid Item does not equal the product of the Unit Price and quantity, the Unit Price shall govern and the amount will be corrected accordingly, and the Bidder shall be bound by said correction. In the event there is more than one Pay Item in a Bid Schedule and the total indicated for the schedule does not agree with the sum of the prices Bid on the individual items, the prices Bid on the individual items shall govern and the total for the schedule will be corrected accordingly, and the Bidder shall be bound by said correction. 10.0 BID MODIFICATIONS AND UNAUTHORIZED ALTERNATIVE BIDS. a. A Bid may not be modified, withdrawn, or canceled by the Bidder for 90 days following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a Bid. b. Prior to the date and time designated for receipt of Bids, a Bid submitted may be modified or withdrawn by the Bidder. c. See the Bid Modification form which must be used to modify a bid after it has been submitted. The bid modification form may be delivered in person, by mail, by fax (907-486-9394) or email to EFprojects@kodiakak.us. The Bid Modification form must be received by the Contact Person no later than the deadline for bids. Modifications will be time and date stamped which will establish the official time of receipt of the Modification. The Modification must not reveal the bid price but should be in the form of an addition or subtraction or other modification so that final prices will not be known until the sealed bid is opened. Submittal Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 6 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 35 of 136 AGENDA ITEM #14.A.1. *_ k` � Page 7 of 36 by the bidder of any form other than the Bid Modification form included in this section may deem the modification unacceptable and be cause for the bid to be rejected. d. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders. lfllim9In1Ygo] a9001Oulu Y1130 Bidders must comply with all the terms of the ITB, the Borough Code, State Procurement Code (AS 36.30), and all applicable local, state, and federal laws, codes, and regulations. The procurement officer may reject any bid that does not comply with all the material and substantial terms, conditions, and performance requirements of the ITB. Bidders may not qualify the bid nor restrict the rights of the state. If a bidder does so, the procurement officer may determine the bid to be a non -responsive counteroffer and the bid may be rejected. Minor informalities that may be waived by the Engineering & Facilities Director are as follows: a. Do not affect responsiveness, b. Are merely a matter of form or format, c. Do not change the relative standing or otherwise prejudice other bidders, d. Do not change the meaning or scope of the ITB, e. Are trivial, negligible, or immaterial in nature, f. Do not reflect a material change in the work, or g. Do not constitute a substantial reservation against a requirement or provision. The Borough reserves the right to refrain from making an award if it is determined to be in the Borough's best interest. 12.0 BID PROTESTS In the event protest(s) are received, the Borough Manager shall address the protest as provided in the procurement ITB and the Borough Code, as applicable. The protest period shall follow the requirements outlined in this section. In accordance with the Borough's General Conditions 3.1.5 the Protest period will begin on the date of the Notice of Intent to Award. A formal written protest shall be filed by an aggrieved bidder within ten (10) calendar days of the date on Notice of Intent to Award. Late protests shall not be considered. The written protest shall, at a minimum, include the following: • Name, address, and phone number of protesting contractor; • Authorized signature of the protesting contractor, or the contractor's representative; • Identification of the proposed award; • A detailed statement of the legal and factual grounds of the protest; • Copies of all relevant documents. Protests will be evaluated by the Borough Manager within fifteen (15) calendar days of receipt of the protest. The decision of the Borough Manager shall be final. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 7 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 36 of 136 AGENDA ITEM #14.A.1. Page 8 of 36 a 13.0 KODIAK ISLAND BOROUGH NOT RESPONSIBLE FOR PREPARATION COSTS The Borough will not pay any costs associated with preparation, submittal, presentation, or evaluation of any bid. 14.0 AWARD OF CONTRACT. Award of a contract, if it is awarded, will be on the basis of materials and equipment described in the Drawings or specified in the Technical Specifications and will be made to the lowest responsive, responsible Bidder whose Bid complies with all the requirements prescribed. Unless otherwise specified, any such award will be made within the period stated in the Notice Inviting Bids that the Bids are to remain open. Unless otherwise indicated, a single award will be made for all the Bid items in an individual Bid Schedule. If the Borough has elected to advertise this Project with a Base Bid and Alternates, the Borough may elect to award the contract for the Base Bid, or the Base Bid in combination with the Alternate. In either case, award shall be made to the responsive, responsible bidder offering the lowest total lump sum amounts listed in the Base Bid Table for the work to be awarded. In the event of a tie, the Borough may elect to award the contract to the bidder with the lowest total lump sum amounts listed in the Alternate Bid Table as the determining factor. The Borough reserves the right to cancel the procurement without liability to the bidder, except return of the bid security, at any time before the Agreement has been fully signed by all parties, including the Borough. 15.0 DISCLOSURE OF BID CONTENTS This section governs the ownership, return, and disclosure of any offer or other record a bidder submits in response to this ITB. (Herein, any reference to "Record" includes all such records and the offer; any reference to "Law" includes any federal or State of Alaska (State) law, including any court or administrative order or rule.) a. All Records belong to the Borough. b. The Borough has sole discretion regarding whether to return any Record. In exercising this discretion, the Borough will comply with all Laws. c. Unless a notice of intent to award is issued, the Borough will, to the extent permitted by Law, consider all Records confidential and not subject to the Alaska Public Records Act (APRA). d. If, and when a notice of intent to award is issued, the Borough will consider nonconfidential any Record unless, at the time of submission, the bidder undertook the following protective measures: i. Marked information confidential; ii. For any information marked confidential, identified the authority that makes that specific information confidential; and iii. Committed, in writing, to explain in detail, including with affidavits and briefs, why each authority applies in any court or administrative proceeding in which any nondisclosure is challenged. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 8 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 37 of 136 AGENDA ITEM #14.A.1. Page 9 of 36 a e. If the bidder did not undertake each protective measure, the Borough will not consider any information in a Record confidential: the Borough will disclose the entire Record without any redaction in response to an APRA or other request or, if it chooses, in the absence of a request and the Borough will disclose the entire Record without notifying the bidder. f. If the bidder undertook each protective measure, the Borough will withhold the information marked confidential to the following extent: i. The Borough agrees that the Law protects the information; and ii. If the nondisclosure is challenged, the bidder fulfills its commitment to explain, including with affidavits and briefs, how each authority applies to the information marked confidential. g. The Borough will only notify a bidder of a request for the Record and of a planned release if the bidder undertook each protective measure, but the Borough disagrees that the marked information is protected. If there is such a disagreement, then before releasing the Record, the Borough will, to the extent permitted by Law and practicable, notify the bidder that it will disclose the information unless the bidder convinces the Borough not to or obtains an order prohibiting disclosure. 16.0 COMPLIANCE In the performance of a contract that results from this ITB, the contractor must comply with all applicable federal, state, borough and other local regulations, codes, and laws, and be responsible for all required insurance, licenses, permits, and bonds. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 9 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 38 of 136 AGENDA ITEM #14.A.1. A liee Page 10 of 36 Kodiak Island Borough Bidder Registration Form IMPORTANT: In order to receive addenda and any other information which may impact the bid time or quantities, bidder shall fill out the contact information below and return to the Borough. ONLY REGISTERED BIDDERS WILL RECEIVE NOTIFICATIONS. Bidder's Contact Informatiioon Name ofCompany:( Dg#,1�� Contact Name: Address: 0�� �C `'Y- Phone Number: t, O-?- 3 o(- 18P Fax Number: Email: j '`'�- `► COS 9' Return this form via fax, email, regular mail, or hand delivered to the following location: Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Phone: (907) 486-9341 Fax: (907) 486-9394 Email: EFproiectsakodiakak.us Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 10 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 39 of 136 AGENDA ITEM #14.A.1. 0 Gp�A o Page 11 of 36 Kodiak Island Borough Addendum Acknowledgement Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 The bidder acknowledges receipt of the following addenda and certifies that their contents have been considered in the preparation of this Bid. If there are no ad(d�endums please state NONE above your name. Addendum Number ( Dated Oc+4" ( (!?�67 Initials vr Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials Addendum Number Dated Initials n Company Name Authorizing Name d4- 7 Date Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 11 of 36 V—er-y,l Title ft-q, Signature Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 40 of 136 AGENDA ITEM #14.A.1. 9a Page 12 of 36 4�m Kodiak Island Borough Non -Collusion Affidavit Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 (to be executed prior to award) UNITED STATES OF AMERICA )SS. � ,,� CCe� STATE OF ALASKA ) I, �J �✓l r' of J Jj /l (,�e being duly sworn, do depose and state: I, or the firm, association, or corporation of which I am a member, a bidder on the Contract to be awarded, by the Kodiak Island Borough, Alaska, for the construction of that certain construction project designated as: Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Located at Kodiak in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding,yn connection with such Contract. Sigirture Subscribed and sworn to this Q day of 20 Z� Notary Public My Commission Expires: (01Z7 /Z b2`f TRINITY WASANNARI Notary Public State of Alaska My Commission Expires Jun 27, 2029 Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 12 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 41 of 136 AGENDA ITEM #14.A.1. oa Page 13 of 36 Kodiak Island Borough Bid Schedule Page 1 of 2 Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Base Bid: Stair Removal, Replacement, & Installation Item No. Item Description Quanti Unit Total Item Price 1 Mobilization and demobilization 1 LS I Q) 090, oO All labor, materials, tools, equipment, transportation, 2 supervision, and facilities necessary 1 LS r 7 J O�• 00 to remove, replace, and install T� new stair structure associated with the base bid scope of work. Total Base Bid Amount:fq7)!? 0O 06 Alternate #1: Picnic Table Removal & Installation Item No. Item Description Quanti Unit Unit Price All labor, materials, tools, equipment, transportation, supervision, and facilities necessary 1 to remove and install new picnic table(s) provided by the Borough 1 EA . (, Qo associated with the alternate bid scope of work. [If awarded, not more than 3 will be installed] Total Alternate Bid Amount [Cost per picnic table]: 17 yo, Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 13 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 42 of 136 AGENDA ITEM #14.A.1. GPPQ P Page 14 of 36 Kodiak Island Borough Bid Schedule Page 2 of 2 Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Total Base Bid Amount: I A li SQ �� I "`Ol rs TI �� ���f�d Dollars 41 ?, boo. Do I, S L'-%2r -�k- her inafter called Bidder, an individual doing business as IZWL Ccr2 `tr1ke out inapplicable words:) a partnership, a corporation incorporated in the State of Alaska, a joint venture, hereby submits this bid and agrees: to hold this bid open for ninety (90) days, to accept the provisions of the Instruction to Bidders, to accomplish the work in accordance with the contract documents, plans, specifications, for the lump sum and unit price amounts as set forth in this bid schedule. Respectfully submitted this day of , 202 f BIDDER: �-a r lac DJA�" Q,1'tr Company Name Authorizing Name 6=6�m I C-e- Address )koLV� 6l Title Kodiak Island Borough, State, Zip Code Signature go7;-3a-I8,7 Telephone Number Email Address 6_2- I a O 7� p CORPORATE SEAL Federal I.D. or S.S.N. 0 ATTEST: /z Signature of Corporate Sec. 'tt Print Nam Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 14 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 43 of 136 AGENDA ITEM #14.A.1. Page 15 of 36 a Kodiak Island Borough Bid Modification Form Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Prior to the time and date designated for receipt of Bids, a Bid submitted may be modified by notice to the Contact Person listed on the ITB. All modifications shall be made to the original bid amount(s). Modifications shall be worded as not to reveal the amount of the original Bid. If more than one Modification form is submitted by any one bidder, changes from all Modification forms submitted will be combined and applied to the original bid. Changes to the modified Bid amounts will be calculated by the Borough. Bidder may use multiple modification pages if required. Circle either Addition or Deduction to indicate your adjustment to each applicable item. Sums shall be expressed in both words and figures. In case of discrepancy, the amount written in words shall govern. Bid Item (Base Bid, Alternate, etc Addition / Deduction (circle one) Amount in Figures Amount in Words Addition / Deduction $ Addition / Deduction $ Addition / Deduction $ Addition / Deduction $ Addition / Deduction $ Addition / Deduction $ Name of Bidding Firm Responsible Party Signature Date Printed Name (must be authorized signatory for Bidding Firm) Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 15 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 44 of 136 AGENDA ITEM #14.A.1. Page 16 of 36 a Kodiak Island Borough Agreement Page 1 of 2 Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and S&S Enterprise DBA Kodiak Lawn Care Company Name 2522 Selief Lane, Kodiak, AK 99615 Company Address (Street or PO Box, State, Zip) a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship ❑Corporation incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. 1. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above - referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. 3. Payment under this Contract shall not exceed BASE BID of Ninety -Seven Thousand Five Hundred Dollars ($97,500.00) plus two (2) ALTERNATEIVE BIDS at the cost of One Thousand Seven Hundred Fifty Dollars ($1,750.00) for each picnic table installed for a CONTRACT TOTAL OF One -Hundred and One Thousand Dollars ($101,000.00). The Parties acknowledge that funds for the payment of this contract are subject to the availability of funds lawfully appropriated for that purpose. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: May 30, 2026. [The Borough's signature below shall constitute notice to proceed.] It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 16 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 45 of 136 AGENDA ITEM #14.A.1. Page 17 of 36 become due the Contractor, or if no money shall be due, the Borough shall have the right to recover Liquidated Damages as described in the Special Conditions for each calendar day elapsing between the time stipulated for achieving substantial completion of an individual phase and the actual date of completion of that phase in accordance with the terms hereof, such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. 5. (If required) The bonds given by the Contractor in the sum of Bid Bond 5% of bid Labor and Material Bond $ Pavment Bond $ and Performance Bond $ 6. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. 7. For purposes of this Contract, Contracting Officer means Borough Manager or any other person designated by the Borough Manager. 8. The Contractor is an independent contractor and not an employee or agent of the Borough. 9. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract which can be found at Projects Office I Kodiak Island, AK - Official Website, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Special Conditions, and the following listed documents: (1) Invitation to Bid Dated September 29, 2025; (2) Contractor's Bid Submission Dated November 4, 2025. IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. KODIAK ISLAND BOROUGH Signature of Borough Manager Printed Name Date Borough Clerk (Attest) Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 17 of 36 CONTRACTOR Company Name Signature of Authorized Representative Printed Name of Authorized Representative Date Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 46 of 136 AGENDA ITEM #14.A.1. Page 18 of 36 a Kodiak Island Borough Corporate Acknowledgement Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 (To be filled in when Contract is executed in behalf of Corporation) UNITED STATES OF AMERICA ) )SS. STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of , 20 (Name of Officer) (Title of Officer) (Name of Corporation) Corporation, on behalf of said Corporation. (State of Incorporation) Notary Public My Commission Expires: Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 18 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 47 of 136 AGENDA ITEM #14.A.1. Page 19 of 36 oc , Kodiak Island Borough Bid Bond Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 KNOW ALL MEN BY THERE PRESENTS, that we S&S Enterprise, Inc. at 2522 Selief Lane, Kodiak, AK 99615 as Principal, hereinafter called the Principal, and (Western National Mutual Insurance Company at 4700 West 77th Street, Edina, MN 55435) a corporation duly organized under the laws of the State of Alaska as surety, hereinafter called the Surety, are held and firmly bound unto Kodiak Island Borough. 710 Mill Bay Road, Kodiak, Alaska 99615 as Obligee, hereinafter called the Obligee, in the sum of ***********Five Percent of the Attached Bid (5%)*************** Dollars ($ Five Percent of Bid (5%) ), For the payment of which sum well and truly to be made, the said Principal and the Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas, the Principal has submitted a bid for Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 NOW, THEREFORE, If said Bid shall be rejected, or in the alternate, If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bonds shall be in no way impaired or affected by any extension of the time within which the Borough may accept such Bid, and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, The Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by the proper officers, the day and year set forth below. Signed and sealed this. day or ,V O U 202 S (Witnessf S&S Enterprise Inc. (Seal) (Title) Q� (Witness) ( Rosando Reyes Attorney -In -Fact M�rG,y . 2P; GO�PO�9la" 2: Mill Bay Beach Stairs & Picnic Table Replacement w SEAL?A Invitation to Bid =,si ;NtiEot�25 Page 19 of 36 S Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 48 of 136 AGENDA ITEM #14.A.1. W WESTERN NATIONAL the relatimu/uD rom➢o^V POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Western National Mutual Insurance Company, a Minnesota mutual insurance company, does make, constitute, and appoint: Rosando Reyes Axio Insurance #9672 Its true and lawful Attorney(s)-in-Fact, with full power and authority for and on behalf of the Company as surety, to execute and deliver and affix the seal of the Company thereto (if a seal is required) bond, undertakings recognizances or other written obligations in the nature thereof, (other than bail bonds, bank depository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self-insurance workers compensation bonds guaranteeing payment of benefits, hazardous waste remediation bonds or black lung bonds), as follows: All written instruments in an amount not to exceed an aggregate of Seven Million Five Hundred Thousand and 00/100 Dollars ($7,500,000.00) for any single obligation, regardless of the number of instruments issued for the obligation. and to bind Western National Mutual Insurance Company thereby, and all of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed. This appointment is made under and by authority of the board of directors at a meeting held on September 28, 2010. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of Western National Mutual Insurance Company on September 28, 2010: RESOLVED that the president, any vice president, or assistant vice president in conjunction with the secretary or any assistant secretary, may appoint attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to execute and deliver and affix the seal of the Company to bonds, undertakings, recognizances, and suretyship obligations of all kinds, and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company (i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretary or assistant secretary; or (ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersigned and sealed (if a seal be required) by a duly authorized attorney -in -fact or agent; or (iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the Company to such person or persons. RESOLVED FURTHER that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company; and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, Western National Mutual Insurance Company has caused these presents to be signed by its proper officer and its corporate seal to be affixed this 16th day of December , 2020. Jennifer A. Young, Secretary STATE OF MINNESOTA, COUNTY OF HENNEPIN •.�OHpL MUT•': ::2P_ G'µPORgre 9�i-- �Z: N- W:.SEAL Mark S. Hewitt, Vice President, Surety On this 16th day of December, 2020, personally came before me, Jennifer A. Young and Mark S. Hewitt and to me known to be the individuals and officers of the Western National Mutual Insurance Company who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly sworn, did severally dispose and say; that they are the said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. 9�NOTMV^IIMIX rra®om /owns1°"a"" I*$" Deena Anjali Entrikin, Notary Public My commission expires January 31, 2029 CERTIFICATE I, the undersigned, Secretary of the Western National Mutual Insurance Company, a Minnesota corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of directors set forth in the Power of Attorney, are now in force. •``•NPL MUT ".. 2P:00 F: Z: a Signed and sealed at the City of Edina, MN this 29th day of October 2025 Jennifer A. Young, Secretary Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 49 of 136 AGENDA ITEM #14.A.1. - Id 'n o 0 m N G U J � d C y m A C � Y t N Q W f E J 0. o Q d > O o �� VL 73 (6 ° E c .N LU o 0.0 O ° O c rNy a L C d LL 3 c o O J ` / d w m m V V CU O W m > LO p O 5 L- N O O O N O CO U) O � O O O N Q Z rn N y m c = o d Q a to ++ rn z a m° m 7 m Q Q L D° w Z T y CO N m o m o o O m V Q O n' V 1 mU aj7 o o UOd 0 LLI C N0C3 io CO C6O o CO Cl) E N rUi U) COL a C E x U X O U) N a m m G1 .N-. aaci Cc: E °a am �7 mo �E mz O o O Z O N C C C wU c- n 0 .23 O 2 h O o Q N a Cu c > J o d E Y — N c o �Y n Nm �+ E E O m O, rmn3 he mo d Q c c m c U5 ❑ 0 U—CL C y co mE LN mE N F S Fes-- -�iU f6 Q ATE F D 7 i Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 50 of 136 AGENDA ITEM #14.A.1. License#:C58 State of Alaska Effective: 3/21 1/2025 /2025 Expires: 09/30/2026 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing Regulation of Construction Contractors and Home Inspectors Licensee: SAS ENTERPRISE, INC. License Type: General Contractor Without Residential Contractor Endorsement Status: Active Doing Business As: KODIAK LAWN CARE AND SNOW REMOVAL Relationships No relationships found. KODIAK LAWN CARE AND SNOW REMOVA PO BOX 1388 KODIAK, AK 99615-1388 Commissioner: Julie Sande Designations No designations found. Wallet Card ----------------------------------------------------------------- ------------- State of Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing Regulation of Construction Contractors and Home Inspectors S&S ENTERPRISE, INC. DBA: KODIAK LAWN CARE AND SNOW REMOVAL As General Contractor Without Residential Contractor Endorsement License Effective Expires CONE34858 312112025 09/30/2026 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 51 of 136 AGENDA ITEM #14.A.1. Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 52 of 136 AGENDA ITEM #14.A.1. Page 20 of 36 a Kodiak Island Borough Labor and Material Payment Bond Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Know all men by these presents that: as Principal, hereinafter called Principal, and, (Insert full name and address or legal title of Contractor) (Here insert full name and address or legal title of Surety) as Surety, hereinafter called Surety, are held and firmly bound unto Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 as Obligee, hereinafter called Borough, for the use and benefit of claimants as herein below defined, in the amount of Dollars ($ ), (Here insert a sum equal to the contract amount) for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written agreement dated 120 , entered into a contract with Borough for Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 in accordance with Drawings and Specifications prepared by Company Address which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 20 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 53 of 136 AGENDA ITEM #14.A.1. Page 21 of 36 a Kodiak Island Borough Labor and Material Payment Bond Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: 1. A claimant is defined as one having a direct contract with the Principal or with a Subcontractor of the Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract. 2. The above named Principal and Surety hereby jointly and severally agree with the Borough that every claimant as herein defined, who has not been paid in full before the expirations of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant, and have execution thereon. The Borough shall not be liable for the payment of any costs or expenses of any such suit. 3. No suit or action shall be commenced hereunder by any claimant: a) Unless claimant, other than one having a direct contract with the Principal, shall have given written notice to any two of the following: the Principal, the Borough, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials are furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Borough or Surety, at any place where an office is regularly maintained for the transaction of business. Or served in any manner in which legal process may be served in the state in which aforesaid project is located, save that such service need not be made by a public officer. b) After the expiration of one (1) year following the date on which Principal ceased Work on said Contract, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. c) Other than in a state court of competent jurisdiction in and for the county of other political subdivision of the state in which the Project, or any part thereof is situated, or in the United States District Court for the district in which the Project, or any part thereof, is situated, and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of any payment of payments made in good faith hereunder, inclusive of the payment by Surety or mechanic's liens which may be filed of record against said improvement, whether or not claim for the amount of such lien be presented under and against the bond Signed and Sealed this , day of 202 (Witness) (Witness) Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 21 of 36 (Principal) (Seal) (Title) (Surety) (Seal) (Title) Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 54 of 136 AGENDA ITEM #14.A.1. Page 22 of 36 a Kodiak Island Borough Payment Bond Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 KNOW ALL MEN BY THESE PRESENTS: that contractor) as Principal, hereinafter called Contractor, and, (Here insert full name and address or legal title of (Here insert full name and address or legal title Surety) as Surety, hereinafter called Surety, are held and firmly bound unto Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 as Obligee, hereinafter called Borough, in the amount of Dollars ($ for the payment whereof Contractor and Surety bind themselves, their heirs, executor, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated , 20 , entered into a contract with Borough for Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 in accordance with Drawings and Specifications prepared by Company Address which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 22 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 55 of 136 AGENDA ITEM #14.A.1. Page 23 of 36 a Kodiak Island Borough Performance Bond Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Now, therefore the condition of this obligation is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the Borough. Whenever Contractor shall be, and declared by Borough to be in default under the Contract, the Borough having performed Borough's obligations thereunder, the Surety may promptly remedy the default, or shall promptly comply with one of the following: 1. Complete the Contract in accordance with its terms and conditions, or 2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the lowest responsible bidder, or, if the Borough elects, upon determination by the bidder, arrange for contract between such bidder and Borough, and make available as Work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the contract price," as used in this paragraph, shall mean the total amount payable by Borough to contractor under the Contract and any amendments thereto, less the amount properly paid by Borough to Contractor. Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the Contract falls due. No right of action shall accrue on this bond to or for the use of any person or corporation other than the Borough named herein or the heirs, executors, administrators or successors of the Borough. Signed and Sealed this day of , 20 (Witness) (Witness) Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 23 of 36 (Principal) (Seal) (Title) (Surety) (Seal) (Title) Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 56 of 136 AGENDA ITEM #14.A.1. Page 24 of 36 a Kodiak Island Borough Contractor Certificate of Substantial Completion For Future Use Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 CONTRACTOR: This is to certify that I, am a duly authorized official of the said CONTRACTOR working in the capacity of , and in my official capacity Kodiak Island Borough representing said CONTRACTOR do hereby certify as follows: 1. The work of the subject Contract above has been performed, and materials used and installed in accordance with and in conformity to, the Contract Drawings, Contract Specifications, Borough General Conditions and Special Conditions. 2. The Contract work is now substantially complete in all parts and requirements. 3. I understand that neither the determination by the Engineer --Architect that the work is substantially complete nor the acceptance thereof by the Borough shall operate as a bar to claim against the Contractor under the terms of the guarantee provisions of the Contract Documents. 4. The work to which this Certificate applies has been properly inspected and that work is hereby declared to be substantially complete in accordance with the Contract Documents. 5. The date of Substantial Completion is the date upon which all guarantees and warranties begin. 6. The Borough accepts the Project or specified area as described under "REMARKS," of the Project as substantially complete and will assume full possession of the Project or specified area of the Project at (time) on day, , 202. CONTRACTOR (Signature) (Title) Date Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 24 of 36 KODIAK ISLAND BOROUGH, Engineering & Facilities Director Date Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 57 of 136 AGENDA ITEM #14.A.1. Page 25 of 36 a Kodiak Island Borough Contract Release Page 1 of 2 For Future Use Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 The undersigned, for itself, its successors in interest, assigns trustees, administrators, subcontractors, suppliers, and laborers do hereby release and forever discharge the Kodiak Island Borough (Borough) a municipal corporation, from all actions, causes of actions, suits, controversies, claims, damages and demands of every kind and nature, mature or to mature in the future, for and by reason of any matter, thing or claim arising out of the following Contract: Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 The undersigned also intends hereby to discharge the Borough from all liability for any and all damages or injuries presently undiscovered or unanticipated. The undersigned's intention hereby is to waive any right it may subsequently have to set aside this release under the doctrine of Witt v. Watkins, 579 P.2d 1065 (Alaska 1978). The undersigned further agrees to defend, indemnify and hold harmless the Borough against any claims, liens, or causes of action arising under or by virtue of this Contract, including, but not limited to, any claim that the undersigned, any successor in interest, assignee, trustee, administrator, subcontractor, supplier or laborer of the undersigned or any other person might make or claim that he could possibly make against the Borough. The undersigned certifies that he has not assigned any amounts payable under this Contract to anyone. The undersigned hereby acknowledges receipt of the amount of $ as full and final payment in consideration for all services, materials and labors rendered in connection with this Contract. The undersigned hereby declares that the terms of this Release have been completely read and are fully understood, and said terms are voluntarily accepted for the purpose of making a full and final release of any and all claims, disputed or otherwise, arising under or by virtue of this Contract. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 25 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 58 of 136 AGENDA ITEM #14.A.1. Page 26 of 36 a Kodiak Island Borough Contract Release Page 2 of 2 Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 IN WITNESS WHEREOF, I have hereunto set my hand and seal this day of 120 COMPANY SIGNATURE TITLE STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 20 , before me, Notary Public in and for the State of Alaska, personally appeared of , known to me to be its and acknowledged to me that he has read this foregoing Release and knew contents thereof to be true and correct to the best of his knowledge and belief, and that he signed the same freely and voluntarily for the uses and purposes therein mentioned, and that he was duly authorized to execute the foregoing document according to the Bylaws or by Resolutions of said corporation. WITNESS my hand and notarial seal this day of 120 Notary Public in and for Alaska My Commission expires: Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 26 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 59 of 136 AGENDA ITEM #14.A.1. Kodiak Island Borough Special Conditions Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Table of Contents Section Title Page 27 of 36 SCO1 General Statement..................................................................................................................... 28 SCO2 Scope of Work...........................................................................................................................28 SC03 Time of Completion.................................................................................................................. 28 SC04 Documentation.......................................................................................................................... 28 SC05 Inspection of Work....................................................................................................................29 SC06 Suitable Materials......................................................................................................................29 SC 07 Special Site Conditions..............................................................................................................29 SC 08 Hazardous Waste Generation.................................................................................................... 29 SC 09 Site Preservation, Restoration, Cleanup and Environmental Reporting .................................... 30 SC10 Permits.......................................................................................................................................30 SC 11 Order of Award of Alternative Bids.......................................................................................... 30 SC12 Payment.....................................................................................................................................30 SC 13 References to Kodiak Island Borough General Conditions....................................................... 30 SC 14 Finance Department Pre -Award Qualification Form................................................................ 31 SC 15 Picnic Table Specifications....................................................................................................... 31 Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 27 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 60 of 136 AGENDA ITEM #14.A.1. Page 28 of 36 a Kodiak Island Borough Special Conditions SC 01 General Statement The Special conditions set forth conditions and requirements unique to this Project and are supplemental to, and supersede, the Borough's "General Conditions." SC 02 Scope of Work The Scope of Work of the Base Bid of this Contract shall include providing all labor, materials, tools, equipment, transportation, supervision and facilities necessary to: Base Bid The base bid shall include furnishing all labor, materials, tools, equipment, transportation, supervision, and facilities, as well as all associated mobilization and demobilization costs, required to complete the work in full compliance with the drawings and specifications provided in Exhibits A and B. The scope of work encompasses, but is not limited to, the following: • Procurement of new materials to replace the existing stair components; • Complete removal and proper disposal of the existing stair structure; • Installation of the new stair structure, ensuring compliance with the design, construction, and safety standards outlined in the contract documents. The Contractor shall perform all work in a professional and workmanlike manner, maintaining the project schedule, minimizing disruptions, and coordinating with the Borough as necessary to achieve satisfactory completion. Alternate Bid(sl Alternate Bid #1 shall include furnishing all labor, materials, tools, equipment, transportation, supervision, and facilities, along with mobilization and demobilization costs, to complete the removal and installation of a Borough -provided picnic table. Installation shall be performed in accordance with the manufacturer's instructions and specifications included as Exhibit D. • The Borough will supply the picnic table(s) and the manufacturer's installation guidelines. • If Alternate Bid #1 is awarded, the Borough may direct the installation of up to three (3) picnic tables in total. • All work associated with Alternate Bid #1 shall be coordinated with, and completed concurrently with, the base bid work, within the same project timeframe and completion requirements. SC 03 Time of Completion All work will be completed in accordance with the Contract Documents by May 30, 2026. SC 04 Documentation ITB Required Documentation: 1. Bidder Registration 2. Bid Form/Schedule 3. Addendum Acknowledgement 4. Non -Collusion Affidavit 5. Bid Bond 6. Alaska Business License Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 28 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 61 of 136 AGENDA ITEM #14.A.1. Page 29 of 36 a A- 7. Alaska Contractor License/Certificate 8. Corporate Acknowledgement Invoice Documentation: The Contractor shall submit to the Contracting Officer (or Project Manager if designated by the Owner) a completed Application for Payment covering the Work completed as of the date of the Application for Payment and accompanied by such supporting documentation as is required by the Contract Documents and General Conditions. Closing Documents: The Contractor shall provide the Borough any and all closing documents referenced in the Contract Documents and General Conditions. SC 05 Inspection of Work All inspections will be conducted in accordance with the specifications outlined in Exhibit B. For all permit required inspections, the contractor will coordinate inspections with the Building Official's office for any and all inspections needed. Contractor will inform the Borough of any inspections, so they have the opportunity to be present. SC 06 Suitable Materials Contractor will ensure the materials meet or exceed the requirements outlined in the drawings, specifications, or manufacture's instructions. SC 07 Special Site Conditions The location of the project is a public beach access site. The Contractor will take all necessary measures to protect the public, surrounding environment, and existing infrastructure during construction. At a minimum, the following requirements apply: • Establish and maintain a secure work zone with temporary fencing, barricades, or other barriers to prevent unauthorized entry. • Post clear signage indicating construction activity, restricted access, and alternate pedestrian/beach access routes if available. • Maintain all safety controls in good condition throughout the duration of the project. • Prevent construction debris, dust, or materials from entering the water, beach sand/rock, or storm drainage systems. • Use containment measures (tarps, nets, booms, or silt fencing) as appropriate to control runoff and debris movement. • Store all materials and equipment above the high-water line and in designated staging areas as approved by the Borough. • All removed stair and picnic table materials, demolition waste, packaging, and unused materials shall be hauled off -site to the Kodiak Island Borough Landfill at the cost of the Contractor. SC 08 Hazardous Waste Generation Every effort to minimize or eliminate the generations of hazardous waste shall be used by the Contractor in the performance of the work of this Contract. Unless there is no substitute, no hazardous material shall be used in the performance of the work of this Contract. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 29 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 62 of 136 AGENDA ITEM #14.A.1. Page 30 of 36 a SC 09 Site Preservation, Restoration, Cleanup and Environmental Reporting The Contractor shall be fully responsible for any damage to public or private property resulting from its operations. Any such damage shall be promptly reported to the Borough, and the Contractor shall, at its own expense, clean, repair, and restore the affected property to its original condition or better. In the event of a spill or release of hazardous substances, the Contractor shall immediately notify the appropriate governmental agencies and the Borough. The Contractor shall bear full responsibility for all cleanup costs, remediation, and any fines or penalties that may result. Throughout the duration of the work, the Contractor shall maintain the premises in a clean, safe, and orderly condition. Upon completion, the Contractor shall repair any damage or disturbed ground caused by its equipment, remove all waste and excess materials, and leave the project site as close to pre - construction condition as possible. SC 10 Permits The Contractor shall obtain all licenses and permits that are required to do the work. SC 11 Order of Award of Alternative Bids Additive Alternate and/or Deductive Alternative Bids will be awarded, if any are awarded, in any order determined to be the most advantageous combination by the Borough. SC 12 Payment Payments shall be in accordance with Article 13, Payments to Contractor and Completion, in Section 00710- General Conditions Contract. All invoices for payment must be submitted on and invoice with an accompanying Application for Payment and updated Schedule of Values (if applicable). Disbursement of money to a person, firm or corporation will be made only after all the various receivable accounts of the general government and any municipal utility or enterprise have been reviewed for outstanding balances owed, and the disbursement will be reduced by setting off the amount of any delinquent indebtedness due the Borough from such person, firm or corporation. All contracts to which the Borough is a party which will or may involve the disbursement of Borough funds shall contain the following clause, or its substantial equivalent: "Disbursement of money by the Borough hereunder shall subject to set-off pursuant to the provisions of the Borough Code." Such contracts include, but are not limited to, oral contracts, employment contracts, construction contracts, purchasing contracts and contracts of any municipal utility or enterprise, including customer's deposits. SC 13 References to Kodiak Island Borough General Conditions The Borough General Conditions of the Construction Contract, hereafter referred to as General Conditions, are incorporated in and become a part of the Contract Documents for the work, The General Conditions can be downloaded from the Borough's website at Projects Office I Kodiak Island, AK - Official Website. All work under this Contract shall comply with the latest edition and addenda to all applicable codes, ordinances, and standards. It shall be the responsibility of the Bidder to prepare his bid so all materials and/or different arrangements of connections or fittings shall harmoniously conform with the intent of the Contract Drawings, General Conditions, and the Special conditions. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 30 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 63 of 136 AGENDA ITEM #14.A.1. Page 31 of 36 a SC 14 Finance Department Pre -Award Qualification Form The Borough Finance Department may request a pre -award qualification form at any time during the bid process. This form is used to verify that the Contractor is in compliance with the Borough Code outlined below. The Finance Department's review can occur at any stage of the bidding process. If, at the time of award, the Contractor is found to be in violation of the code, the bid will be awarded to the next responsive and responsible bidder. KIB Code 3.30.115 A. The Borough shall not award a contract or purchase order to any person, corporation, or other business entity who is delinquent in paying (1) any tax levied by the Borough; (2) any special assessment levied by the Borough; (3) any charge for utility or municipal waste services; or (4) any other Borough fee due under the code, unless the person, corporation, or other business entity cures the delinquency within 30 days after the mailing of written notice of the delinquency. SC 15 Picnic Table Specifications The Borough has previously purchased Ultra Site Rectangular Inground Picnic tables to distribute to different sites. Please find specifications for the table and installation instructions in Exhibit D. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 31 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 64 of 136 AGENDA ITEM #14.A.1. Page 32 of 36 a Kodiak Island Borough Minimum Prevailing Wage Rates Project: Mill Bay Beach Stairs & Picnic Table Replacement Project Number: 25014 Contract Number: FY2026-26 Minimum Prevailing Wage Rates and Title 36 Public Contracts Follows See attached Links: http://Iabor.state.ak.us/Iss/pqmp6OO.htm hqp://Iabor.alaska.gov/lss/fonns/Pam400.12df In accordance with the requirements of AS 36.05.070 and AS 36.05.080, the following provisions are included where applicable: (1) The Contractor or subcontractors of the Contractor shall pay all employees unconditionally and not less than once a week; (2) wages may not be less than those stated in the advertised specifications, regardless of the contractual relationship between the Contractor or subcontractors and laborers, mechanics, or field surveyors; (3) the scale of wages to be paid shall be posted by the Contractor in a prominent and easily accessible place at the site of the work; (4) Borough shall withhold so much of the accrued payments as is necessary to pay to laborers, mechanics, or field surveyors employed by the Contractor or subcontractors the difference between (A) the rates of wages required by the contract to be paid laborers, mechanics, or field surveyors on the work; and (B) the rates of wages in fact received by laborers, mechanics, or field surveyors. (5) If it is found that a laborer, mechanic, or field surveyor employed by the Contractor or subcontractor has been or is being paid a rate of wages less than the rate of wages required by the contract to be paid, the Borough may, by written notice to the Contractor, terminate the Contractor's right to proceed with the work or the part of the work for which there is a failure to pay the required wages and to prosecute the work to completion by contract or otherwise, and the Contractor and the Contractor's sureties are liable to Borough for excess costs for completing the work. Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 32 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 65 of 136 AGENDA ITEM #14.A.1. i*poPage 33 of 36 t" Kodiak Island Borough Exhibit A — Stairs Drawings [Following 4 pages] Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 33 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... 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KODIAK MILL BAY STAIRS 100% Construction Documents SECTION 033000 - CAST -IN -PLACE CONCRETE PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: 1. Concrete standards. 2. Concrete materials. 3. Admixtures. 4. Liquid floor treatments. 5. Curing materials. 6. Accessories. 7. Repair materials. 8. Concrete mixture materials. 9. Concrete mixture class types. 10. Concrete mixing. 1.2 PREINSTALLATION MEETINGS A. Preinstallation Conference: Conduct conference at Project site. 1.3 ACTION SUBMITTALS A. Product data. B. Design Mixtures: For each concrete mixture, include the following: 1. Mixture identification. 2. Compressive strength at 28 days or other age as specified. 3. Durability exposure classes for Exposure Categories F, S, W, and C. 4. Maximum w/cm ratio. 5. Slump limit. 6. Air content. 7. Nominal maximum aggregate size. 8. Intended placement method. 9. Submit adjustments to design mixtures when characteristics of materials, Project conditions, weather, test results, or other circumstances warrant changes. 1.4 INFORMATIONAL SUBMITTALS A. Material certificates. B. Material test reports. CAST -IN -PLACE CONCRETE 033000 - 1 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 72 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents C. Minutes of preinstallation conference. 1.5 QUALITY ASSURANCE PART2-PRODUCTS 2.1 CONCRETE STANDARDS A. ACI Publications: Comply with ACI301 unless modified by requirements in the Contract Documents. 2.2 CONCRETE MATERIALS A. Cementitious Materials: 1. Portland Cement: ASTM C150/C150M, Type I/Type II, gray or white. 2. Blended Hydraulic Cement: ASTM C595/C595M, Type IL, portland-limestone cement. B. Normal -Weight Aggregates: 1. Coarse Aggregate: ASTM C33/C33M, Class 4S 2. Maximum Coarse -Aggregate Size: 3/4-inch nominal. 3. Fine Aggregate: ASTM C33/C33M. 2.3 ADMIXTURES A. Air -Entraining Admixture: ASTM C260/C260M. B. Chemical Admixtures: Do not use calcium chloride or admixtures containing calcium chloride. 1. Water -Reducing Admixture: ASTM C494/C494M, Type A. 2. Retarding Admixture: ASTM C494/C494M, Type B. 3. Water -Reducing and -Retarding Admixture: ASTM C494/C494M, Type D. 4. High -Range, Water -Reducing Admixture: ASTM C494/C494M, Type F. 5. High -Range, Water -Reducing and -Retarding Admixture: ASTM C494/C494M, Type G. 6. Admixtures with special properties, with documentation of claimed performance enhancement, ASTM C494/C494M, Type S. C. Mixing Water for Concrete Mixtures and Water Used to Make Ice: ASTM C I 602/C 1 602M. Include documentation of compliance with limits for alkalis, sulfates, chlorides, or solids content of mixing water from Table 2 in ASTM C 1602/C 1602M. CAST -IN -PLACE CONCRETE 033000 - 2 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 73 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents 2.4 LIQUID FLOOR TREATMENTS A. Penetrating Liquid Floor Treatment: Clear, chemically reactive, waterborne solution of inorganic silicate or siliconate materials and proprietary components; odorless; that penetrates, hardens, and densifies concrete surfaces. 2.5 CURING MATERIALS A. Absorptive Cover: AASHTO M 182, Class 2, burlap cloth made from jute or kenaf, weighing approximately 9 oz./sq. yd. when dry. B. Moisture -Retaining Cover: ASTM C 171, polyethylene film burlap -polyethylene sheet. 1. Color: a. Ambient Temperature Below 50 deg F (10 deg C): Black. b. Ambient Temperature between 50 and 85 deg F (10 and 29 deg C): Any color. C. Ambient Temperature Above 85 deg F (29 deg C): White. C. Water: Potable water that does not cause staining of the surface. 2.6 REPAIR MATERIALS A. Repair Overlayment: Cement -based, polymer -modified, self -leveling product that can be applied in thicknesses from 1/4 inch and that can be filled in over a scarified surface to match adjacent floor elevations. 2.7 CONCRETE MIXTURE MATERIALS A. Prepare design mixtures for each type and strength of concrete, proportioned on the basis of laboratory trial mixture or field test data, or both, in accordance with ACI 301. 1. Use a qualified testing agency for preparing and reporting proposed mixture designs, based on laboratory trial mixtures. B. Admixtures: Use admixtures in accordance with manufacturer's written instructions. 2.8 CONCRETE MIXTURE CLASS TYPES A. Class A: All concrete. 1. Exposure Class: ACI 318 Class F2. 2. Minimum Compressive Strength: 4500 psi at 28 days. 3. Maximum w/cm Ratio: 0.45. 4. Slump Limit: 4 inches, plus or minus 1 inch for concrete. 5. Air Content: CAST -IN -PLACE CONCRETE 033000 - 3 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 74 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents a. Exposure Classes F2 and F3: 6.0 percent, plus or minus 1.5 percent at point of delivery for concrete containing 3/4-inch nominal maximum aggregate size. 2.9 CONCRETE MIXING A. Ready -Mixed Concrete: Measure, batch, mix, and deliver concrete in accordance with ASTM C94/C94M and furnish delivery ticket. PART 3 - EXECUTION 3.1 EXAMINATION A. Before placing concrete, verify that installation of concrete forms, accessories, reinforcement, and embedded items is complete and that required inspections have been performed. B. Do not proceed until unsatisfactory conditions have been corrected. 3.2 TOLERANCES A. Comply with ACI 117. 3.3 INSTALLATION OF EMBEDDED ITEMS A. Place and secure anchorage devices and other embedded items required for adjoining Work that is attached to or supported by cast -in -place concrete. 3.4 INSTALLATION OF CAST -IN -PLACE CONCRETE A. Before placing concrete, verify that installation of formwork, reinforcement, embedded items, and vapor retarder is complete and that required inspections are completed. B. Notify Architect and testing and inspection agencies 24 hours prior to commencement of concrete placement. C. Water addition in transit or at the Project site must be in accordance with ASTM C94/C94M and must not exceed the permitted amount indicated on the concrete delivery ticket. D. Deposit concrete continuously in one layer or in horizontal layers of such thickness that no new concrete is placed on concrete that has hardened enough to cause seams or planes of weakness. 3.5 APPLICATION OF FINISHING SLABS A. Float Finish: CAST -IN -PLACE CONCRETE 033000 - 4 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 75 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents 1. When bleedwater sheen has disappeared and concrete surface has stiffened sufficiently to permit operation of specific float apparatus, consolidate concrete surface with power - driven floats or by hand floating if area is small or inaccessible to power -driven floats. 2. Repeat float passes and restraightening until surface is left with a uniform, smooth, granular texture and complies with ACI 117 tolerances for conventional concrete. 3. Apply float finish to all surfaces. B. Broom Finish: Apply a broom finish to exterior concrete platforms, steps, ramps, and locations indicated on Drawings. Immediately after float finishing, slightly roughen trafficked surface by brooming with a fiber -bristle broom perpendicular to main traffic route. 3.6 APPLICATION OF FINISHING FORMED SURFACES A. As -Cast Surface Finishes: ACI 301 (ACI 301M) Surface Finish SF-2.0: As -cast concrete texture imparted by form - facing material, arranged in an orderly and symmetrical manner with a minimum of seams. a. Patch voids larger than 3/4 inch wide or 1/2 inch deep. b. Remove projections larger than 1/4 inch. C. Patch tie holes. d. Surface Tolerance: ACI 117, Class B. e. Locations: Apply to all concrete surfaces. 3.7 INSTALLATION OF MISCELLANEOUS CONCRETE ITEMS A. Filling in: 1. Fill in holes and openings left in concrete structures after Work of other trades is in place unless otherwise indicated. 2. Mix, place, and cure concrete, as specified, to match color and texture with in -place construction exposed to view. 3. Provide other miscellaneous concrete filling indicated or required to complete the Work. 3.8 APPLICATION OF CONCRETE CURING A. Protect freshly placed concrete from premature drying and excessive cold or hot temperatures. 1. Comply with ACI 301 for cold weather protection during curing. 2. Comply with ACI 301 and ACI 305.1 for hot -weather protection during curing. 3. Maintain moisture loss no more than 0.2 lb/sq. ft. x h, calculated in accordance with ACI 305R, before and during finishing operations. B. Curing Formed Surfaces: Comply with ACI 308.1 as follows: CAST -IN -PLACE CONCRETE 033000 - 5 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 76 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents 1. Cure formed concrete surfaces, including underside of beams, supported slabs, and other similar surfaces. 2. If forms remain during curing period, moist cure after loosening forms. 3. If removing forms before end of curing period, continue curing for remainder of curing period as follows: a. Continuous Fogging: Maintain standing water on concrete surface until final setting of concrete. b. Continuous Sprinkling: Maintain concrete surface continuously wet. C. Absorptive Cover: Pre -dampen absorptive material before application; apply additional water to absorptive material to maintain concrete surface continuously wet. d. Water -Retention Sheeting Materials: Cover exposed concrete surfaces with sheeting material, taping, or lapping seams. C. Curing Unformed Surfaces: Comply with ACI 308.1 as follows: Begin curing after finishing concrete. a. Contractor has option of the following: 1) Absorptive Cover: As soon as concrete has sufficient set to permit application without marring concrete surface, install prewetted absorptive cover over entire area of floor. a) Lap edges and ends of absorptive cover not less than 12 inches. b) Maintain absorptive cover water saturated, and in place, for duration of curing period, but not less than seven days. 2) Moisture -Retaining -Cover Curing: Cover concrete surfaces with moisture - retaining cover for curing concrete, placed in widest practicable width, with sides and ends lapped at least 12 inches, and sealed by waterproof tape or adhesive. a) Immediately repair any holes or tears during curing period, using cover material and waterproof tape. b) Cure for not less than seven days. 3) Ponding or Continuous Sprinkling of Water: Maintain concrete surfaces continuously wet for not less than seven days, utilizing one, or a combination of, the following: a) Water. b) Continuous water -fog spray. 3.9 APPLICATION OF LIQUID FLOOR TREATMENTS A. Penetrating Liquid Floor Treatment: Prepare, apply, and finish penetrating liquid floor treatment in accordance with manufacturer's written instructions. CAST -IN -PLACE CONCRETE 033000 - 6 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 77 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents 1. Remove curing compounds, sealers, oil, dirt, laitance, and other contaminants and complete surface repairs. 2. Do not apply to concrete that is less than seven days' old. 3. Apply liquid until surface is saturated, scrubbing into surface until a gel forms; rewet; and repeat brooming or scrubbing. 4. Rinse with water; remove excess material until surface is dry. 5. Apply a second coat in a similar manner if surface has received a float finish or abrasive surface preparation. B. Sealing Coat: Uniformly apply a continuous sealing coat of curing and sealing compound to hardened concrete by power spray or roller in accordance with manufacturer's written instructions. 3.10 INSTALLATION OF CONCRETE SURFACE REPAIRS A. Defective Concrete: 1. Repair and patch defective areas when approved by Architect. 2. Remove and replace concrete that cannot be repaired and patched to meet specification requirements. B. Patching Mortar: Mix dry -pack patching mortar, consisting of 1 part portland cement to 2- 1/2 parts fine aggregate passing a No. 16 sieve, using only enough water for handling and placing. C. Repairing Formed Surfaces: Surface defects include color and texture irregularities, cracks in excess of 0.01 inch spalls, air bubbles exceeding surface finish limits, honeycombs, rock pockets, fins and other projections on the surface exceeding surface finish limits, and stains and other discolorations that cannot be removed by cleaning. Immediately after form removal, cut out honeycombs, rock pockets, and voids more than 1/2 inch in any dimension to solid concrete. a. Limit cut depth to 3/4 inch. b. Make edges of cuts perpendicular to concrete surface. C. Clean, dampen with water, and brush -coat holes and voids with bonding agent. d. Fill and compact with patching mortar before bonding agent has dried. e. Fill form -tie voids with patching mortar or cone plugs secured in place with bonding agent. 2. Repair defects on surfaces exposed to view by blending white portland cement and standard portland cement, so that, when dry, patching mortar matches surrounding color. a. Patch a test area at inconspicuous locations to verify mixture and color match before proceeding with patching. b. Compact mortar in place and match surrounding surface. Repair defects on concealed formed surfaces that will affect concrete's durability and structural performance, as determined by Architect. CAST -IN -PLACE CONCRETE 033000 - 7 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 78 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents D. Repairing Unformed Surfaces: Test unformed surfaces, such as floors and slabs, for finish, and verify surface tolerances specified for each surface. a. Correct low and high areas. b. Test surfaces sloped to drain for trueness of slope and smoothness; use a sloped template. 2. Repair finished surfaces containing surface defects, including spalls, popouts, honeycombs, rock pockets, crazing, and cracks in excess of 0.01 inch wide or that penetrate to reinforcement or completely through unreinforced sections regardless of width. 3. After concrete has cured at least 14 days, correct high areas by grinding. 4. Correct localized low areas during, or immediately after, completing surface -finishing operations by adding patching mortar. a. Finish repaired areas to blend into adjacent concrete. 5. Correct low areas scheduled to remain exposed with repair topping. a. Cut out low areas to ensure a minimum repair topping depth of 1/4 inch to match adjacent floor elevations. b. Prepare, mix, and apply repair topping and primer in accordance with manufacturer's written instructions to produce a smooth, uniform, plane, and level surface. 6. Repair defective areas, except random cracks and single holes 1 inch or less in diameter, by cutting out and replacing with fresh concrete. a. Remove defective areas with clean, square cuts, and expose steel reinforcement with at least a 3/4-inch clearance all around. b. Dampen concrete surfaces in contact with patching concrete and apply bonding agent. C. Mix patching concrete of same materials and mixture as original concrete, except without coarse aggregate. d. Place, compact, and finish to blend with adjacent finished concrete. e. Cure in same manner as adjacent concrete. Repair random cracks and single holes 1 inch or less in diameter with patching mortar. a. Groove top of cracks and cut out holes to sound concrete, and clean off dust, dirt, and loose particles. b. Dampen cleaned concrete surfaces and apply bonding agent. C. Place patching mortar before bonding agent has dried. d. Compact patching mortar and finish to match adjacent concrete. e. Keep patched area continuously moist for at least 72 hours. E. Perform structural repairs of concrete, subject to Architect's approval, using epoxy adhesive and patching mortar. CAST -IN -PLACE CONCRETE 033000 - 8 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 79 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents F. Repair materials and installation not specified above may be used, subject to Architect's approval. 3.11 FIELD QUALITY CONTROL A. Special Inspections: Owner will engage a special inspector to perform field tests and inspections and prepare testing and inspection reports. B. Testing Agency: Owner will engage a qualified testing and inspecting agency to perform tests and inspections and to submit reports. 1. Testing agency to be responsible for providing curing facility for initial curing of strength test specimens on -site and verifying that test specimens are cured in accordance with standard curing requirements in ASTM C31/C31M. 2. Testing agency to immediately report to Architect, Contractor, and concrete manufacturer any failure of Work to comply with Contract Documents. 3. Testing agency to report results of tests and inspections, in writing, to Owner, Architect, Contractor, and concrete manufacturer within 48 hours of inspections and tests. C. Delivery Tickets: Comply with ASTM C94/C94M. D. Inspections: 1. Headed bolts and studs. 2. Verification of use of required design mixture. 3. Concrete placement, including conveying and depositing. 4. Curing procedures and maintenance of curing temperature. E. Concrete Tests: Testing of composite samples of fresh concrete obtained in accordance with ASTM C 172/C 172M to be performed in accordance with the following requirements: Testing Frequency: Obtain one composite sample for each day's pour of each concrete mixture exceeding 5 cu. yd., but less than 25 cu. yd., plus one set for each additional 150 cu. yd. or fraction thereof. a. When frequency of testing provides fewer than five compressive -strength tests for each concrete mixture, testing is to be conducted from at least five randomly selected batches or from each batch if fewer than five are used. 2. Slump: ASTM C143/C143M: a. One test at point of delivery for each composite sample, but not less than one test for each day's pour of each concrete mixture. b. Perform additional tests as needed. Air Content: ASTM C23l/C231M pressure method, for normal -weight concrete. a. One test for each composite sample when strength test specimens are cast, but not less than one test for each day's pour of each concrete mixture. 4. Concrete Temperature: ASTM C I 064/C I 064M: CAST -IN -PLACE CONCRETE 033000 - 9 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 80 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents a. One test hourly when air temperature is 40 deg F and below or 80 deg F and above, and one test for each composite sample when strength test specimens are cast. 5. Concrete Density: ASTM C138/C138M: a. One test for each composite sample when strength test specimens are cast. 6. Compression Test Specimens: ASTM C31/C31M: a. Cast and standard cure two sets of three 6 inches by 12-inches or 4-inch by 8-inch cylindrical specimens for each composite sample. 7. Compressive -Strength Tests: ASTM C39/C39M. a. Test one set of three standard cured specimens at seven days and one set of two specimens at 28 days. b. A compressive -strength test to be the average compressive strength from a set of two specimens obtained from same composite sample and tested at age indicated. 8. Strength of each concrete mixture will be satisfactory if every average of any three consecutive compressive -strength tests of standard cured cylinders equals or exceeds specified compressive strength, and no compressive -strength test value falls below specified compressive strength by more than 500 psi if specified compressive strength is 5000 psi, or no compressive strength test value is less than 10 percent of specified compressive strength if specified compressive strength is greater than 5000 psi. 9. Nondestructive Testing: Impact hammer, sonoscope, or other nondestructive device may be permitted by Architect but will not be used as sole basis for approval or rejection of concrete. 10. Additional Tests: a. Testing and inspecting agency to make additional tests of concrete when test results indicate that slump, air entrainment, compressive strengths, or other requirements have not been met, as directed by Architect. b. Testing and inspecting agency may conduct tests to determine adequacy of concrete by cored cylinders complying with ASTM C42/C42M or by other methods as directed by Architect. 1) Acceptance criteria for concrete strength to be in accordance with ACI 301, Section 1.7.6.3. 11. Additional testing and inspecting, at Contractor's expense, will be performed to determine compliance of replaced or additional work with specified requirements. 12. Correct deficiencies in the Work that test reports and inspections indicate do not comply with the Contract Documents. 3.12 PROTECTION A. Protect concrete surfaces. B. Protect from petroleum stains. CAST -IN -PLACE CONCRETE 033000 - 10 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 81 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents C. Prohibit placement of steel items on concrete surfaces. END OF SECTION 033000 CAST -IN -PLACE CONCRETE 033000 - 11 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 82 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents SECTION 051200 - STRUCTURAL STEEL FRAMING PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: 1. Structural steel. 2. Shrinkage -resistant grout. 1.2 DEFINITIONS A. Structural Steel: Elements of the structural frame indicated on Drawings and as described in ANSI/AISC 303. 1.3 PREINSTALLATION MEETINGS A. Preinstallation Conference: Conduct conference at Project site. 1.4 ACTION SUBMITTALS A. Product Data: 1. Structural -steel materials. 2. High -strength, bolt -nut -washer assemblies. 3. Threaded rods. 4. Shop primer. 5. Etching cleaner. 6. Galvanized repair paint. 7. Shrinkage -resistant grout. B. Shop Drawings: Show fabrication of structural -steel components. 1.5 INFORMATIONAL SUBMITTALS A. Welding certificates. B. Mill test reports for structural -steel materials, including chemical and physical properties. 1.6 QUALITY ASSURANCE A. Welding Qualifications: Qualify procedures and personnel in accordance with AWS D1.1/Dl.1M. STRUCTURAL STEEL FRAMING 051200 - 1 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 83 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents PART2-PRODUCTS 2.1 STRUCTURAL -STEEL MATERIALS A. Channels and Angles: ASTM A36/A36M. B. Plate and Bar: ASTM A36/A36M. C. Cold -Formed Hollow Structural Sections: ASTM A500/A500M, Grade B structural tubing. D. Welding Electrodes: Comply with AWS requirements. 2.2 BOLTS AND CONNECTORS A. Zinc -Coated High -Strength A325 Bolts, Nuts, and Washers: ASTM F3125/F3125M, Grade A325, Type 1, heavy -hex steel structural bolts; ASTM A563, Grade DH, heavy -hex carbon -steel nuts; and ASTM F436/F436M, Type 1, hardened carbon -steel washers. 1. Finish: Hot -dip zinc coating. 2.3 RODS A. Threaded Rods: ASTM A36/A36M. 1. Finish: Hot -dip zinc coating, ASTM A153/A153M, Class C. 2.4 SHRINKAGE -RESISTANT GROUT A. Nonmetallic, Shrinkage -Resistant Grout: ASTM C1107/C1107M, factory -packaged, nonmetallic aggregate grout, noncorrosive and nonstaining, mixed with water to consistency suitable for application and a 30-minute working time. 1. Minimum grout strength at 28 days shall be 6,000 psi. 2.5 FABRICATION A. Structural Steel: Fabricate and assemble in shop to greatest extent possible. Fabricate in accordance with ANSI/AISC 303 and to ANSI/AISC 360. 2.6 SHOP CONNECTIONS A. Weld Connections: Comply with AWS D1.1/D1.1M for tolerances, appearances, welding procedure specifications, weld quality, and methods used in correcting welding work. STRUCTURAL STEEL FRAMING 051200 - 2 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 84 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents 2.7 GALVANIZING A. Hot -Dip Galvanized Finish: Apply zinc coating by the hot -dip process to structural steel in accordance with ASTM A123/A123M. Fill vent and drain holes that are exposed in the finished Work unless they function as weep holes, by plugging with zinc solder and filing off smooth. PART 3 - EXECUTION 3.1 EXAMINATION A. Verify, with certified steel erector present, elevations of concrete- and masonry -bearing surfaces and locations of anchor rods, bearing plates, and other embedments for compliance with requirements. B. Proceed with installation only after unsatisfactory conditions have been corrected. 3.2 ERECTION A. Set structural steel accurately in locations and to elevations indicated and in accordance with ANSI/AISC 303 and ANSI/AISC 360. B. Baseplates: Clean concrete- and masonry -bearing surfaces of bond -reducing materials, and roughen surfaces prior to setting plates. Clean bottom surface of plates. 1. Set plates for structural members on wedges, shims, or setting nuts as required. 2. Snug -tighten anchor rods after supported members have been positioned and plumbed. Do not remove wedges or shims but, if protruding, cut off flush with edge of plate before packing with grout. 3. Promptly pack shrinkage -resistant grout solidly between bearing surfaces and plates, so no voids remain. Neatly finish exposed surfaces; protect grout and allow to cure. Comply with manufacturer's written installation instructions for grouting. C. Maintain erection tolerances of structural steel within ANSI/AISC 303. 3.3 FIELD CONNECTIONS A. High -Strength Bolts: Install high -strength bolts in accordance with RCSC's "Specification for Structural Joints Using High -Strength Bolts" for bolt and joint type specified. 1. Joint Type: Snug tightened. 3.4 FIELD QUALITY CONTROL A. Special Inspections: Owner will engage a special inspector to perform the following special inspections: STRUCTURAL STEEL FRAMING 051200 - 3 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 85 of 136 AGENDA ITEM #14.A.1. KODIAK MILL BAY STAIRS 100% Construction Documents I. Verify structural -steel materials and inspect steel frame joint details. 2. Verify weld materials and inspect welds. 3. Verify connection materials and inspect high -strength bolted connections. END OF SECTION 051200 STRUCTURAL STEEL FRAMING 051200 - 4 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 86 of 136 AGENDA ITEM #14.A.1. Page 35 of 36 a Kodiak Island Borough Exhibit C — Map of Installation for Picnic Tables The map below identifies the two existing picnic tables designated for possible options of Alternate #1, if awarded. The tables designated for replacement are marked with red pins and are located up the hill from the base of the stairs. Please note that the pin locations are approximate and not intended to represent exact placement. Parking Lot - Stairs 0 0 r- f6 N N 1 Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 35 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 87 of 136 AGENDA ITEM #14.A.1. i*poPage 36 of 36 t" Kodiak Island Borough Exhibit D — Ultra Site Rectangular Inground Table Specifications & Installation Instructions [Following 10 Pages] Mill Bay Beach Stairs & Picnic Table Replacement Invitation to Bid Page 36 of 36 Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 88 of 136 AGENDA ITEM #14.A.1. 0 0 0 0 r a E 0 U u 0 0 Q a 1 -- QO U) 0 0 o N O N CV N Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 89 of 136 AGENDA ITEM #14.A.1. 0 0 U) U N a) Cu U 0 a) U Cu a) U > O 0 _0 E E O (a U) L -a L p U) U) L a) a) ° OL O O O_ C U O a) L 7 O -0 ui CO Q O U !t- O N L (D � vi a) -0 U Q �, +-" _0 7 (n C O_ p (a L O "O Cn U) O L } > 0 O N Uri C Z Cu _0(n (n a) c o O° aa) C:O LOL ~ U U) � U) Q 0) O O_ c O U a) � W Y `n O) U C:_ O (D a) c O (DU Q. 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O_ CO (D 0 C E E C m O c W a) m U U E -0 a) a) a *a 6 C C E � a) L a) Cp j � 0) a) N 0 o (a a) U) Cu (n Cu _ o c Q C) U' Z a' () -a a) Cu "0 c = a) -C CO O_ Cu ° ) ° c E O U) m U) c V) L m a) Cu a) E Z Cu O_ N C > C U � � Q L V) n O O_ a) m) - o - CuQ 0 a) C (n (0 N 6 L a) L L N 0 O O O (0 -0 U) L L C !n a) E LL �♦CO U) C) ai Cu � c E U Cu E C M Q 0 a_ ; •a Zn _0 L -� y�+ 0) U Q y O E U m O C Cu � m Cu O o) CO U) O� U U p O 0 U 0 Q a) = c Q (pn m � a) cp) O � Co 0 pc U c E E L L U) 0 C U 0 O) (n O C ° L O (n "p 5 O> -0 0 � E CO C �. � O U C Cu cn L a) U) p Q L_ V) (n 70 0 (6 � a) C C: `� 0 a) E U) �_ U Cu CO L (n C: C C c) O O N p C 0 L O O_C C N U L (n O U U) a) � ai V) y O E O C E L O aD E L (0 co t O_ C (0 �' O L C a) O L. a) O O Cu 7 3 U) — O O 3 (n E U) p U L E 0) _0 E a) O 0) a) (� 0 a) L 4 L —_ •U) C O .. Q L a) O O a) 0 0 o U O 0 C •T) a) U 10 W U o p L� —_ L — a>) a) a) a) O O L a) W O V) O LL U (n U Q° Q > Z Q_' Z Z U Q_' Z H U Q O N O (V N N Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 90 of 136 AGENDA ITEM #14.A.1. 0 0 CO 0 0 0 U A Q cu Z O 0 oCO - M O m NL'I" I X mm�= < Q M L U ~ J 0 � L6 Q N Z O can � 00 ca _ c.0 N O � m � O X .S = L �p U ti L � y Q Z X c ® Y (.0 E 0 U � CO O N O CV N N Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 91 of 136 AGENDA ITEM #14.A.1. 0 0 v 0 0 0 IJ U (6 > f�f � r' 5 N0 0L a) CL W J U) �ZO °' o N � od U § CO L a' r i L N O N O N CN CV Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 92 of 136 AGENDA ITEM $14. A.1. c y m \ 0 ° _\ ) ) § a cD- o E$ / ///) § E / E\/ 0 0)§ \ 5 / �2 ® E % g _� °°@� ° 3 §E� 3 @ E �)E _ / nx0— k k \ 2 % % § CO Fn 3 « x§kf Z x \ G CL� / / 77/M 3 $ =o� 7 N / Q L c .2 %/�— x � 4 5 Go®b _LL « c2U a)U) E 2 ILL_ CO .§ f U p �f \ 5C"& / a)--a)x a) /ƒ 0 »f \G U) / /k0 Ch 2 /% 2 �e Eta / 2 Z) � — ..g m / ��55/ /\ƒ/� o E Cu LO D /\ 'Ea®JO / $ 0 /.2 % $ C) \\ 2 2 /-D 0 m O O 2 �) i:z 5e NN°°® �E0 =C = 2 00 W « \\ S» //ƒ\f CO 3 � 4) )/ 667% b U 2/ >1% //\\_/ / E 6 J§ a) �o3E« \ f % a) C - cw - _ / x cm� kk 3/ 3§§ q f G J %/ �2 2 7 rj a�&k/ 3�2a7 % 70 _ R / - @ 2 E.= . ? a- a) \ m o? : e 00- .D w c a) Q CxEo 7 a = x a)R \� En g \ / f 5E 2& 0 5 Eo 7 ) 4 \\ � c o B.§ � 4 e$ 6 $ $E \-pE-^ / E - ct 2 � �3 2 ° E_ Ln k §D �/// / E / •� 76 �5 f/\�® m .. wG ƒƒk 2�°§� \ // /.U) m o .E f a m m R § 7 0 00 /[kkƒ / / E/ R2 UE ±4\a0- ± 150 % % � a Contract No. FY2028- ¢ 9@ Bay Beach Stairs and Picnic Table Rep ac me. Page93 G43 AGENDA ITEM #14.A.1. 0 0 10 0 0 O f Q (B i � a � w O � I III I I! � N i 1 g i U) 1 �o w Q LO O �il 1 0 UN N cN1 T O t0 00 E Er w m U1 M H � E Z p_ T Q Q _N- f6 N Gi S O C CO N w O H S Y N m L N y m s E ca Q N 'a W R N t c a> tm c (n m 0) a CO CO � 0� a x x An (� ccQ CL T Ncc dJ fA N Y 2 N LLI X W G > k co io LL u� m is V 0 jp a C i �D LLY ti -CO CO x K M O M c0 X M M E W M t0 0 17 N O O co N � N CO L C r NCO O O O O O C O O w O O Z N A - ti N O O O O O O O G O M M O O O O O O O O O M M F M M M d n'�f M VM V5 m m m CM C9 m C.')m m M CM O O Z N M c0 O O mO N M N W LU N H _ � 'T CV N Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 94 of 136 AGENDA ITEM #14.A.1. 0 0 0 0 0 U A Q cu 1� e r I l fl, o Q LLJ U E Cu o Q _0 000 m m a a) M W = Lr- _0 N C Q CB cn � O a E cn N � Q 0 a) U) U CU m U o L i M � M � N Q � O N O CV N N Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 95 of 136 AGENDA ITEM #14.A.1. 0 0 CO 0 0 0 U (6 ,d+ Q (B i I I � N I ca N E a) i I I WLLJ U � I �• I Q Q J � I Y Ln ® It O.- l O p I m :3 00 O j 'S;r•�r i �O fn OCn CB I j _0 .(D c6 E r U) (n Q O E f L Q i n O D I Q C/) i 1 O N O N CV CV Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 96 of 136 AGENDA ITEM #14.A.1. 0 0 0 0 0 U U O O Q m 0-O Df0) Cu -0 CO a) -0 CZo ELo U ' w Ln /^ N Q (U) V Z O LO 0 p ILL O 00 �N� .... . . ... c ._... _ _ . . CV O i 0 4' L O N O N N N Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 97 of 136 AGENDA ITEM #14.A.1. 0 0 O 0 0 E j o U J � (6 / Q v _ M M V ) Z O �) " N CZ NN Q _ � J J J L Q _ � , W C) \ / N O� 0 4' L a : > J O N O N N Contract No. FY2026-26, Mill Bay Beach Stairs And Picnic Table Replaceme... Page 98 of 136 AGENDA ITEM #14. C.1. KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 20, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2026-13, Accepting And Appropriating Funds From The 2020 Alaska Pacific Cod Federal Fishery Disaster Relief Distribution ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support RECOMMENDATION: Move to advance Ordinance No. FY2026-13 to public hearing at the next regular meeting of the Assembly. DISCUSSION: When a federal fishery disaster is declared, direct federal financial assistance may be provided to fishing communities in the form of grants, direct payments, cooperative agreements, loans, or contracts to help offset the economic loss associated with the event(s) that led to the declared disaster. The 2020 Alaska Pacific cod disaster was caused by warmer - than -average ocean temperatures, which led to a decline in Pacific cod biomass and a reduced fishery. As a result of this event, KIB was affected by the loss of fishery tax revenue. The Borough Manager received notification from the Pacific States Marine Fisheries Commission that the Kodiak Island Borough is eligible for a one-time payment of $156,158.40 for the 2020 Alaska Pacific Cod Federal Fishery Disaster. The Borough Manager has submitted the documents requested by the Pacific State Marine Fisheries Commission; the funds may be declined should the Assembly oppose acceptance. ALTERNATIVES: Fail, postpone, or amend the action FISCAL IMPACT: $156,158.40 increase to the Fisheries Economic Development fund OTHER INFORMATION: KIBC 3.25.040(C) Grant funds which are unlimited as to use, or subject only to general limitations, shall be appropriated by ordinance, which shall include an appropriate budget amendment. Kodiak Island Borough Ordinance No. FY2026-13, Accepting And Appropriating Funds From The 2020... Page 99 of 136 AGENDA ITEM #14. C.1. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 KODIAK ISLAND BOROUGH ORDINANCE NO. FY2026-13 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ACCEPTING AND APPROPRIATING FUNDS FROM THE 2020 ALASKA PACIFIC COD FEDERAL FISHERY DISASTER RELIEF DISTRIBUTION WHEREAS, on January 21, 2022, the U.S. Secretary of Commerce made a disaster determination for the 2020 Alaska Gulf of Alaska Pacific Cod Fishery under the Magnuson - Stevens Fishery Conservation and Management Act in response to a March 8, 2021, request from Governor Dunleavy; and WHEREAS, on May 6, 2022, National Oceanic and Atmospheric Administration (NOAA) Fisheries allocated $17,772,540 to address losses to the affected management areas in response to the disaster declaration; and WHEREAS, the State of Alaska, in consultation with stakeholders and NOAA's National Marine Fisheries Service, drafted a spend plan and forwarded the plan to Pacific States Marine Fisheries Commission (PSMFC), who is the administrator of the federal grant for the disaster funds; and WHEREAS, the PSMFC has provided notification that the Kodiak Island Borough is eligible to receive a one-time payment of one hundred fifty-six thousand, one hundred fifty-eight dollars and forty cents ($156,158.40) to compensate for the borough's lost income due to this fishery disaster; and WHEREAS, Kodiak Island Borough Code 3.25.040(C) requires that grant funds, which are unlimited as to use or subject only to general limitations, be appropriated by ordinance and include an appropriate budget amendment. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The Kodiak Island Borough accepts the funds granted through the Pacific States Marine Fisheries Commission for the 2020 Gulf of Alaska Pacific Cod Disaster Relief Distribution. Section 3: The Fisheries Economic Development Capital Fund budget shall be amended to account for this $156,158.40 one-time payment. Effective Date: This ordinance takes effect upon adoption. Ordinance No. FY2026-13 Page 1 of 2 Ordinance No. FY2026-13, Accepting And Appropriating Funds From The 2020... Page 100 of 136 AGENDA ITEM #14. C.1. 45 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS DAY OF 2026 48 49 KODIAK ISLAND BOROUGH 50 51 ATTEST: 52 53 Jared Griffin, Borough Mayor 54 Nova M. Javier, MMC, Borough Clerk 55 Introduced by: Manager 56 First reading: 57 Second reading/public hearing: 58 59 VOTES: 60 Ayes: 61 Noes: 62 Ordinance No. FY2026-13 Page 2 of 2 Ordinance No. FY2026-13, Accepting And Appropriating Funds From The 2020... Page 101 of 136 AGENDA ITEM #14. C.1. PowPacific States Marine Fisheries Commission ALASKA • CALIFORNIA - HAWAII IDAHO • OREGON • WASHINGTON 6720 S. MACADAM AVE, SUITE 200, PORTLAND, OREGON 97219 1 OFFICE 503-595-3100 WWW.PSMFC.ORG I RELIEF.PSMFC.ORG KODIAK ISLAND BOROUGH C/O AIMEE WILLIAMS 710 MILL BAY ROAD KODIAK, AK 99615 October 14, 2025 RE: 2020 Gulf of Alaska Pacific Cod Federal Fishery Disaster Relief for Communities / Boroughs ADF&G recommended direct payments totaling $709,000 to municipalities and boroughs that depend on revenues from GOA Pacific Cod landings and related activities. These entities were affected by the disaster because fishery income makes up a significant share of local budgets supporting education, public works, and port operations. The state's 3% Fishery Business tax on shore -based landings is split equally between the state and the municipalities or boroughs where landings occur; if both applied, revenues are divided 50/50 between them. To qualify, communities had to: 1. Show GOA Pacific Cod landings in 2020 or in three of five years from 2015-2019. 2. Have GOA Pacific Cod landings exceeding 10,000 pounds in at least three of six years from 2015- 2020. 3. Have 2020 GOA Pacific Cod landings below their 2015-2019 average. Funds were distributed proportionally to each community's share of total losses. If represented by both a municipality and a borough, funds were split evenly. Eligible landings occurred in: • Kodiak and Kodiak Island Borough • City of Whittier • City of Seward, City of Homer, and Kenai Peninsula Borough • City of Cordova • City of Unalaska/Dutch Harbor • City and Borough of Juneau • City of Sand Point, City of Akutan, City of King Cove, and Aleutians East Borough The KODIAK ISLAND BOROUGH is eligible for a one-time payment of $156,158.40. To receive this one-time payment please complete the requested information found on the back of this notice and complete / return the attached W-9 and ACH authorization form. Please ensure all documents are submitted no later than 5:00 Pm PST on Friday, November 7, 2025, Instructions for submitting this application can be found on the next page. Ordinance No. FY2026-13, Accepting And Appropriating Funds From The 2020... Page 102 of 136 AGENDA ITEM #14. C.1. Aimee Williams From: mail@sf-notifications.com on behalf of AIMEE WILLIAMS (KODIAK ISLAND BOROUGH) <mail@sf-notifications.com> Sent: Wednesday, October 15, 2025 8:46 AM To: Aimee Williams Subject: You Have Uploaded Files To ShareFile AIMEE, This message is confirmation that you have uploaded the following files at 10/15/2025 12:45:32 pm Disaster Submissions 0 KODIAKISLANDBOROUGH 2O25.10.15.pdf Size 1.10 MB Date 10/15/2025 12:45:32 pm User A. WILLIAMS Click here to change how often ShareFile sends Dates are displayed in UTC -5 amaiIQ Need help? We're here for you. Visit sharefile.com/support and look for "Start chat." Ordinance No. FY2026-13, Accepting And Appropriating Funds From The 2020... Page 103 of 136 AGENDA ITEM #14. C.2. KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 20, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2026-14, Accepting And Appropriating Funds From The 2021 Chignik Salmon Federal Fishery Disaster Relief Distribution ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support RECOMMENDATION: Move to advance Ordinance No. FY2026-14 to public hearing at the next regular meeting of the Assembly. DISCUSSION: When a federal fishery disaster is declared, direct federal financial assistance may be provided to fishing communities in the form of grants, direct payments, cooperative agreements, loans, or contracts to help offset the economic loss associated with the event(s) that led to the declared disaster. The 2021 Chignik salmon disaster refers to the collapse of the salmon fishery due to low sockeye abundance, leading to closures and economic hardship for fishermen and communities. As a result of this event, KIB was affected by the loss of fishery tax revenue. The Borough Manager received notification from the Pacific States Marine Fisheries Commission that the Kodiak Island Borough is eligible for a one-time payment of $41,557.81 for the 2021 Chignik Salmon Fishery Disaster. The Borough Manager has submitted the documents requested by the Pacific State Marine Fisheries Commission; the funds may be declined should the Assembly oppose acceptance. ALTERNATIVES: Amend, postpone or fail the motion. FISCAL IMPACT: $41,557.81 increase to the Fisheries Economic Development fund. OTHER INFORMATION: KIBC 3.25.040(C) Grant funds which are unlimited as to use, or subject only to general limitations, shall be appropriated by ordinance, which shall include an appropriate budget amendment. Kodiak Island Borough Ordinance No. FY2026-14, Accepting And Appropriating Funds From The 2021... Page 104 of 136 AGENDA ITEM #14. C.2. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 KODIAK ISLAND BOROUGH ORDINANCE NO. FY2026-14 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ACCEPTING AND APPROPRIATING FUNDS FROM THE 2021 CHIGNIK SALMON FEDERAL FISHERY DISASTER RELIEF DISTRIBUTION WHEREAS, On May 9, 2023, the U.S. Secretary of Commerce made a disaster determination for the 2021 Alaska Chignik Salmon Fishery under the Magnuson -Stevens Fishery Conservation and Management Act in response to a November 15, 2021, request from Governor Dunleavy; and WHEREAS, on May 6, 2022, National Oceanic and Atmospheric Administration (NOAA) Fisheries allocated $4,989,902 to address losses to the affected management areas in response to the disaster declaration; and WHEREAS, the State of Alaska, in consultation with stakeholders and NOAA's National Marine Fisheries Service, drafted a spend plan and forwarded the plan to Pacific States Marine Fisheries Commission (PSMFC), who is the administrator of the federal grant for the disaster funds; and WHEREAS, the PSMFC has provided notification that the Kodiak Island Borough is eligible to receive a one-time payment of forty-one thousand, five hundred fifty-seven dollars and eighty-one cents ($41,557.81) to compensate for the borough's lost income due to this fishery disaster; and WHEREAS, Kodiak Island Borough Code 3.25.040(C) requires that grant funds, which are unlimited as to use or subject only to general limitations, be appropriated by ordinance and include an appropriate budget amendment. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The Kodiak Island Borough accepts the funds granted through the Pacific States Marine Fisheries Commission for the 2021 Chignik Salmon Federal Fishery Disaster Relief Distribution. Section 3: The Fisheries Economic Development Capital Fund budget shall be amended to account for this $41,557.81 one-time payment. Effective Date: This ordinance takes effect upon adoption. Ordinance No. FY2026-14 Page 1 of 2 Ordinance No. FY2026-14, Accepting And Appropriating Funds From The 2021... Page 105 of 136 AGENDA ITEM #14. C.2. 45 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 46 THIS DAY OF , 2026 47 48 KODIAK ISLAND BOROUGH 49 50 ATTEST: 51 52 Jared Griffin, Borough Mayor 53 Nova M. Javier, MMC, Borough Clerk 54 Introduced by: Manager 55 First reading: 56 Second reading/public hearing: 57 58 VOTES: 59 Ayes: 60 Noes: 61 Ordinance No. FY2026-14 Page 2 of 2 Ordinance No. FY2026-14, Accepting And Appropriating Funds From The 2021... Page 106 of 136 AGENDA ITEM #14. C.2. Pacific States Marine Fisheries Commission ALASKA • CALIFORNIA • HAWAII IDAHO OREGON • WASHINGTON 6720 S. MACADAM AVE, SUITE 200, PORTLAND, OREGON 97219 1 OFFICE 503-595-3100 WWW.PSMFC.ORG I RELIEF.PSMFC.ORG October 15, 2025 KODIAK ISLAND BOROUGH C/O AIMEE WILLIAMS 710 MILL BAY ROAD KODIAK, AK 99615 RE: 2021 Chignik Salmon Federal Fishery Disaster Relief for Communities / Boroughs ADF&G recommended direct payments totaling $198,000 to municipalities and boroughs that depend on revenues from Chignik salmon landings and related activities. These entities were affected by the disaster because fishery income makes up a significant share of local budgets supporting education, public works, and port operations. The state's 3% Fishery Business tax on shore -based landings is split equally between the state and the municipalities or boroughs where landings occur; if both applied, revenues are divided 50/50 between them. To qualify, communities had to: 1. Chignik salmon must have been landed in the community in 2021 based on the port of landing from ADF&G fish ticket data. 2. The community must have experienced a loss in gross revenue value for Chignik salmon landed in the community. The estimated loss in gross revenue is calculated by subtracting the value of the fishery in 2021 from the previous three-year average in 2016, 2017 and 2019. Fishery years 2018 and 2020 are not included in the average calculation because they are disaster years. Funds were distributed proportionally to each community's share of total losses. If represented by both a municipality and a borough, funds were split evenly. Eligible landings occurred in: • City of Chignik / Lake and Peninsula Borough • City of Akhiok and Kodiak / Kodiak Island Borough • City of Sand Point / Aleutians East Borough The KODIAK ISLAND BOROUGH is eligible for a one-time payment of $41,557.81. To receive this one- time payment please complete the requested information found on the back of this notice and complete / return the attached W-9 and ACH authorization form. Please ensure all documents are submitted no later than 5:00 pm PST on Monday, November 10, 2025. Instructions for submitting this application can be found on the next page. Ordinance No. FY2026-14, Accepting And Appropriating Funds From The 2021... Page 107 of 136 AGENDA ITEM #14. C.2. Aimee Williams From: mail@sf-notifications.com on behalf of AIMEE WILLIAMS (KODIAK ISLAND BOROUGH) <mail@sf-notifications.com> Sent: Wednesday, October 15, 2025 8:13 PM To: Aimee Williams Subject: You Have Uploaded Files To ShareFile AIMEE, This message is confirmation that you have uploaded the following files at 10/16/2025 12:12:57 am Disaster Submissions 0 KODIAKISLANDBOROUGH 2O25.10.15 (2).pdf Size 1.17 MB Date 10/16/2025 12:12:57 am User A. WILLIAMS Click here to change how often ShareFile sends Dates are displayed in UTC -5 emails Need help? We're here for you. Visit sharefile.com/support and look for "Start chat." Ordinance No. FY2026-14, Accepting And Appropriating Funds From The 2021... Page 108 of 136 AGENDA ITEM #14.D.1. KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 20, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Appointments To The Providence Kodiak Island Medical Center Community Advisory Council (Ms. Shuravloff-Nelson, Mr. Tvenge, Ms. Paulson, Ms. Simeonoff, Ms. Davidson, And Mr. Roberts) ORIGINATOR: Lina Cruz, Deputy Clerk RECOMMENDATION: Move to voice non -objection of the following appointments to the Providence Kodiak Island Medical Center Community Advisory Board for terms to expire October 2029: • Ms. Michelle Shuravloff-Nelson • Mr. Mike Tvenge • Ms. Kate Paulson • Ms. Ellen Simeonoff • Ms. Djuna Davidson • Mr. William Roberts DISCUSSION: Per Contract No. 2018-02, Section 29, Providence Kodiak Island Community Advisory Board: "One KIB Assembly member shall be appointed by Providence as a full voting member of the Providence Kodiak Island Community Advisory Board, and Providence shall give KIB the opportunity for review and comment before appointments to the Board are made." A copy of that contract section is included in your packet for reference. The prospective members are listed in the motion. In accordance with the PKIMC lease, the Assembly is provided the opportunity to review and comment prior to the appointments being finalized. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Appointments To The Providence Kodiak Island Medical Center Community Ad... Page 109 of 136 AGENDA ITEM #14.D.1. From: Joseph. Natasha To: Clerks Subject: PKIMC Community Advisory Council Date: Monday, September 29, 2025 11:34:00 AM Good morning, The Providence Kodiak Island Medical Center Community Advisory Council has nominated new members to join the council. The Providence Alaska Region Board has approved all the members listed below. I am sending this for the Kodiak Island Borough to review and comment on before appointments to the council are made. Please reach out with any questions. New prospective members: Michelle Shuravloff Mike Twenge Kate Paulson Ellen Simeonoff Djuna Davidson William Roberts Thank you, Natasha Joseph, MHA Executive Assistant Providence Kodiak Island Medical Center O: 907-486-9595 Natasha. Jose h a providence. org -1 L Providence This message is intended for the sole use of the addressee, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the addressee you are hereby notified that you may not use, copy, disclose, or distribute to anyone the message or any information contained in the message. If you have received this message in error, please immediately advise the sender by reply email and delete this message. Appointments To The Providence Kodiak Island Medical Center Community Ad... Page 110 of 136 AGENDA ITEM #14.D.1. PKIMC Community Advisory Council ****Projected Roster Green highlighted names= Prospective members Yellow Highlighted names= Ex-Officio Voting Members Red highlighted names= Ex-officio Non -Voting Members Unhighlighted names are current voting members Name/Address Term Expiration Voting Member Board Chair Pat Branson 12/2026 Yes Carol Juergens, MD 12/2026 Yes Mary Jane Pediangco 12/2026 Yes =29 Rate Paulson Cni= Yes Ellen Simenonoff 10/2029 Djuana Davidson 10/2029 William "Bill" Roberts 10/2029 Dave Johnson Assembly Rep Ex-Officio Member 10/2025 Yes Greg Norkus, MD Chief of Staff Ex-Officio Member N/A Yes Board Liaison: Natasha Joseph natasha.ioseph@providence.org 907-486-9595 Appointments To The Providence Kodiak Island Medical Center Community Ad... Page 111 of 136 AGENDA ITEM #14.D.1. PKIMC Community Advisory Council 'Current Roster Term Expiration Name/Address Voting Member Board Chair Pat Branson 12/2026 Yes Carol Juergens, MD 12/2026 Yes Mary Jane Pediangco 12/2026 Yes Dave Johnson Assembly Rep 10/2025 Yes Ex-Officio Member Greg Norkus, MD Chief of Staff N/A Yes Ex-Officio Member Olivera Wilson KCHC N/A No Ex-officio Member Lori Riddle PKIMC N/A No Ex-Officio Member Appointments To The Providence Kodiak Island Medical Center Community Ad... Page 112 of 136 AGENDA ITEM #14.D.1. employed by KIB who consent to the release of such records to KIB. 26.3. OPERATIONAL RECORDS. Except as otherwise provided herein, Providence agrees to provide KIB with the books, documents and records, including medical records, specific to the operation of the Hospital, in accordance with all federal, state and local laws, rules and regulations including, but not limited to, privacy laws. Providence will not provide records that are not specific to the Hospital. 26.4 CONFIDENTIAL INFORMATION. Providence shall comply with all laws, regulations, directives or requirements in any form related to operating and managing hospitals and long-term care facilities, including, but not limited to applicable H1PAA/HITECH privacy standards set forth in Section 45 CFR, Section 164.504 ("Privacy Rule"), and HIPAA/HITECH Security Standards set forth in Section 45 CFR 154.314 ("Security Rule"), and the requirements and guidance issued by the United States Department of Health and Human Services ("HHS") pursuant to the American Recovery and Reinvestment Act of 2009 (42 USC Section 17931(a) et seq ("ARRA"). The KIB shall not have access to individually identifiable patient health information ("PHI"), as defined by HIPAA. 27. HOSPITAL ADMINISTRATOR. All administrators for Hospital shall be selected and hired with Providence Kodiak Island Community Advisory Board consultation. Providence shall conduct annual evaluations regarding the Administrator in consultation with the Kodiak Island Community Advisory Board. The Administrator shall attend meetings of the Providence Kodiak Island Community Advisory Board, representing Providence and reporting on the condition and affairs of the Hospital. Providence agrees to provide reasonable support and assistance to the Administrator to enable the Administrator to administer the business and affairs of the Hospital in an efficient and business -like manner consistent with the needs of the community. 28. GOVERNANCE. The overall management and control of the Hospital will rest with the Providence Alaska Community Ministry Board. It is anticipated that two KIB residents will be eligible to participate as voting members on this Board. One member shall be the Hospital Chief of Staff and one member shall be the Board Chair of the Providence Kodiak Island Community Advisory Board. 29. PROVIDENCE KODIAK ISLAND COMMUNITY ADVISORY BOARD. An Advisory Board meeting the requirements of 7AAC 13.030(a) will be appointed by Providence to provide input to the hospital staff, the medical staff, and Providence Alaska Community Ministry Board about the concerns of the community regarding the operation of the Hospital and to undertake the responsibilities set out at 7 AAC 13.030(b) and (c). One KIB Assembly member shall be appointed by Providence as a full voting member of the Providence Kodiak Island Community Advisory Board, and Providence shall give KIB the opportunity for review and comment before appointments to the Board are made. Providence shall keep the Providence Kodiak Island Community Advisory Board updated with respect to matters of Hospital policy and the relationship of the Hospital to the community and surrounding areas which it serves. 30. RIGHT TO ENTER PREMISES. Upon reasonable notice, Providence shall 12 Appointments To The Providence Kodiak Island Medical Center Community Ad... Page 113 of 136 AGENDA ITEM #14.D.2. KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 20, 2025 ASSEMBLY REGULAR MEETING SUBJECT: Declaring An At -Large Seat And A Construction Business Representative Seat Vacant On The Solid Waste Advisory Board (Ms. Andie Wall And Mr. Douglas Hogen) ORIGINATOR: Lina Cruz, Deputy Clerk RECOMMENDATION: Move to accept, with regret, the resignation of Mr. Douglas Hogen, effective October 30, 2025, and the resignation of Ms. Andie Wall, effective December 31, 2025 on the Solid Waste Advisory Board and direct the Borough Clerk to advertise the vacancies per Borough Code. DISCUSSION: The Clerk's Office received Mr. Douglas Hogen and Ms. Andie Wall's resignation letters on October 30, 2025. We would like to extend our gratitude to Mr. Hogen and Ms. Wall for their valuable contributions to the Board. Mr. Hogen's resignation will result in a vacancy for a Construction Business Representative seat that is set to expire in December 31, 2027, and Ms. Wall's resignation will result in a vacancy for an At -Large seat that expires December 31, 2026. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Per K/BC 2.100.070 Vacancies. D. In the event of a vacancy on a board, committee, or commission for any reason other than the normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. The appointing authority shall appoint a new member for the remaining unexpired term by KIBC 2.100.030. Kodiak Island Borough Declaring An At -Large Seat And A Construction Business Representative Se... Page 114 of 136 AGENDA ITEM #14.D.2. From: Brian Price To: Lina Cruz Subject: FW: FW: 20250908 FW: May 2025 Letter to SWAB from PHAB regarding Hazardous Waste Disposal (Bcc"d SWAB Members) Date: Thursday, October 30, 2025 3:42:39 PM Attachments: imaae002.Dno Hello Lina, Please see below for Doug Hogan's resignation notice received today, effective immediately. Thank you, Brian Price Secretary III Engineering & Facilities Dept. Kodiak Island Borough 710 Mill Bay Road Kodiak AK 99615 borice(@kodiakak.us Ph.907-486-9343 Need Maintenance Assistance? Submit a work order through the link below: ❑x Submit a Request HERE! PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. From: d hogen <dlhogen@gmail.com> Sent: Thursday, October 30, 2025 11:38 AM To: Brian Price <bprice@kodiakak.us> Subject: Re: FW: 20250908 FW: May 2025 Letter to SWAB from PHAB regarding Hazardous Waste Disposal (Bcc'd SWAB Members) Hello Brian, I am writing to inform you officially that I am resigning from the Solid Waste Advisory Board for the Kodiak Island borough effective this day October 30th 2025. Please forward this letter to the Kodiak Island borough clerks office. Thank you and please take care Douglas Hogen Declaring An At -Large Seat And A Construction Business Representative Se... Page 115 of 136 AGENDA ITEM #14.D.2. Dear Mayor Griffin and Members of the Solid Waste Advisory Board, Please accept this letter as my formal resignation from the Kodiak Island Borough Solid Waste Advisory Board, effective December 2025. 1 will not be seeking another term. It has been an honor to serve on the board and to act as Chair over the past few years. I've truly valued the opportunity to work alongside you all on strategic planning efforts and to help better understand and address our community's priorities around solid waste management. I know there are currently a few vacancies on the board, and I hope other dedicated community members will consider stepping into these roles. The Solid Waste Advisory Board can be a powerful community resource and support for the important work of managing Kodiak's waste and protecting our environment. At this time, I have too many commitments to effectively support and lead the board as it deserves. Thank you for the collaboration, dedication, and shared commitment to serving the community that has made this experience so meaningful. Sincerely, Andie Wall Declaring An At -Large Seat And A Construction Business Representative Se... Page 116 of 136 AGENDA ITEM #14.D.2. a KODIAK ISLAND BOROUGH SOLID WASTE ADVISORY BOARD NAME TERM ENDS CONTACT NO. EMAIL At -Large Seats 1 Dennis Irwin 3965 Spruce Cape Rd 2025 (206) 714-6649 dennisirwin(a-)pm.me 2 Lawrence Van Daele (Vice -Chair) 3401 Antone Way 2025 (907) 654-8822 kodiaklarry(a)gmail.com 3 Andie Wall Chair) 1719 Selief Lane 2026 (907) 654-1443 And ie.w.wall(cDgmail.com 4 Judith Phillips 11240 Womens Bay Drive 2025 (907) 512-7410 ludgeiudyp(a)gmail.com 5 Leanna Harrington 838 Sargent Creek Rd 2027 (907) 942-7575 lean nalharrington(c)gmail.com 2 Designated Seats Construction Business Representative 6 Douglas Hogen 2027 3099 Spruce Cape Rd (907) 539-5407 (907) 486-4407 dlhogen(a�gmail.com Retail Business Representative 7 VACANT 2026 NAME TERM CONTACT EMAIL (Ex Officios, Non -Voting) ENDS NO. 1 Assembly Representative October (907) 491-1200 Dave.Johnson(cDkibassembly.org Dave Johnson 2025 3073 Lakeview Dr. 2 KIB Staff Representative 3 USCG Representative (907) 487-5494 Jennifer. n.nutt(a-)uscg.mil Jennifer N. Nutt (907) 854-4514 Environmental Division Chief 4 City of Kodiak Representative 5 Maggie Hubert April 29 mhubert kibsd.or KHS Student Council Rep Annually STAFF: Engineering and Facilities Department E&F Director (907) 486-9357 E&F Secretary (907) 486-9343 bpriceCcDkodiakak.us LEGISLATION: Kodiak Island Borough Code 2.145, Solid Waste Advisory Board By-laws adopted and ratified on June 2, 2010 Note: On 1/17/05, audited seat terms to reflect KIBC 2.145.030. Rev. by LC 06/17/2025 Declaring An At -Large Seat And A Construction Business Representative Se... Page 117 of 136 AGENDA ITEM #18.A. KODIAK ISLAND BOROUGH Architectural and Engineering Review Board Regular Meeting July 23, 2025 Held at 2:00pm in the Conference Room 121 of the Kodiak Island Borough Building. CALL TO ORDER ROLL CALL Jascha Zbitnoff called the regular meeting to order at 2:03 p.m. Board Members present were Jascha Zbitnoff, Jon Melin, Dan Rohrer, Victor Weaver, and Doug Mathers. Ty Swanson and Jerrol Friend were both absent. A quorum was established. Also present were Kodiak Island Borough Manager Aimee Williams, Kodiak Island Borough Engineering & Facilities Director Codi Allen, Providence Kodiak Island Medical Center Architectural and Engineering Team, and PND, Brian Nielsen. APPROVAL OF AGENDA ROHRER MOVED to approve the agenda as written. MATHERS seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES ROHRER MOVED to approve the minutes from May 6, 2025. WEAVER seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) NEW BUSINESS a. Mill Bay Beach Stair Replacement Codi Allen reviewed the project and drawings. There was discussion among the Board about the previous notes being addressed in the current level of the design. MELIN MOVED to approve the design at 65% and to move onto 95%, with direction to email the Board once the design is completed. ROHRER seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY b. Landfill Scale Shack Platform Codi Allen reviewed the project and drawings. There was discussion among the Board about the previous notes being addressed in the current level of the design. MELIN MOVED to approve the design at 65% and to move onto 100% with direction to email the Board once design is completed. MATHERS seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY Kodiak Island Borough July 23, 2025 Architectural and Engineering Review Board Regular Meeting Minutes Page 1 of 3 Kodiak Island Borough Boards and Committees Meeting Minutes Page 118 of 136 AGENDA ITEM #18.A. c. East Elementary School Roof Replacement Codi Allen reviewed the project and drawings. Brian Nielsen answered some questions the Board had regarding the design. There was discussion regarding if the fire sprinkler in the gutter space would be a requirement and how to address the possible asbestos material. ROHRER MOVED to approve the design at 65% and move onto 95%, with clarifications regarding the asbestos material and if fire suppression will be needed. MELIN seconded. . ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY d. Community Pool Codi Allen reviewed the draft report provided. Brian Nielsen provided additional review and reasoning behind aspects of the report and what was discovered during the on -site visit. The Board discussion consisted of current and future fix possibilities and how to prevent the same issues from happening again. e. PKIMC Chiller Condenser & Full Chiller Replacement Project John Bush from AMC Engineering presented the drawings and explained the scope of work for the immediate fixes and long-term project. The Board had reviewed the project in the past, it is being brought back as a refresher now that the project is elevated in urgency. During the last review the responses from the notes from ARB discussion was that the unit would be removed from the roof, there would be no covering (not feasible or recommended), the type of refrigerant is staying the same, and some parking spaces will be relocated to accommodate the unit being on the ground next to the building. John from AMC is seeking approval to move forward with the project to finish out the design to be able to start ordering long lead time parts and equipment. The plan would be to finish design out in fall of 2025, make orders in 2026, and install in the winter of 2026. MATHERS MOVED to approve the design at 65% and move onto 100%, with the direction to email the Board once the design is completed. ROHRER seconded. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY ATS (Automatic Transfer Switches) There was a question from the Board regarding the status of the ATSs and if a load bank was needed or not. John Bush and Victor Weaver answered the question that no, the newly designed ATSs would not need a load bank to be tested. The current ATSs are updated and they can get by for now. BOARD MEMBERS' COMMENTS None. Kodiak Island Borough July 23, 2025 Architectural and Engineering Review Board Regular Meeting Minutes Page 2 of 3 Kodiak Island Borough Boards and Committees Meeting Minutes Page 119 of 136 AGENDA ITEM #18.A. ADJOURNMENT ROHRER MOVED to adjourn the meeting at 3:20 pm. MELIN seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY RESPECTIVELY SUBMITTED: Npgw U PROJE TS ASSISTANT: Patricia Valerio Jz(M ZtM44 CHAIRPERSON: Jascha Zbitnoff Architectural/Engineering Review Board Kodiak Island Borough July 23, 2025 DATE: DATE: ZUJ� I I , n 1, ZU25 :), ', OFFICE KODIAK, ALASKA Architectural and Engineering Review Board Regular Meeting Minutes Page 3 of 3 Kodiak Island Borough Boards and Committees Meeting Minutes Page 120 of 136 AGENDA ITEM #18.A. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — November 3, 2025 SUMMARY ACTION ITEMS: APPROVED: Motion to retain AASB's services for the KIBSD Superintendent Search and to authorize Board President Irons to finalize the proposed contract, and to extent practicable to permit Katie Oliver to fulfill the contract. APPROVED: Motion to approve the FY26 Certificated Contracts as presented. APPROVED: Motion to approve the change of vendor from Ford Murray to Fisher Phillips for immigration related legal services to include the transfer of the previously approved purchase over $50,000 as presented. APPROVED: Motion to authorize an increase to the Superintendent salary consistent with the salary increase to be received by KIBSD staff resulting from an increased BSA. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at www.kibsd.org. Kodiak Island Borough Boards and Committees Meeting Minutes Page 121 of 136 AGENDA ITEM #18.A. WOMENS BAY SERVICE BOARD REGULAR MEETING MINUTES Date: Tuesday, October 7, 2025 Call to Order: 5:30 Commissioners Present: Billy Ecret vice chair, Greg Egle-Chair, Dave Heuman-Secretary, Jon Melin and Bill Roberts. One vacant position Commissioner Excused: Jason Chandler Also in Attendance: Chris Nolan, Brechan. No one else in attendance. Approval of agenda by unanimous vote. Approval of minutes by unanimous vote for: 1. Regular Meeting of September 2, 2025. Citizen's Comments: None Contractor Comments: 1. September work; Pothole patching in progress, edge grading/brushing. 2. Asphalt plant will fire one more time, will finish patching asphalt potholes Chairman's Report: 1. Work Orders a) Ditching on Preston, Far Noch 2. Budget updates a) FD; no change b) RS; no change 3. Correspondence; none Old Business: 1. Fire Dept a) Apt lease; progress unknown b) Sewer repairs completed c) Garage door opener replacement; unknown 2. Road Service; none New Business: 1. Fire Dept; a) None 2. Road Service a) None Board Member Comments; BE; Efficient ditching performed on Mid Bay Dr Meeting adjourned at 6:15 pm Regular meeting scheduled for November 4, 2025 at 5:30 p.m.I�jtJ CHAIRPERSON &> NOV 0 g 2025 BOROUGH CLERICS OFFICE ; KODIAK, ALASKA WITNESS � V gIZ4 5 Page 1 of 1 Kodiak Island Borough Boards and Committees Meeting Minutes Page 122 of 136 AGENDA ITEM #19.A. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2026-10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH APPOINTING THE BOROUGH ATTORNEY WHEREAS, the contract with Scott Brandt-Erichsen for the provision of legal services expires November 30, 2025; and WHEREAS, KIBC 2.65.020 states that the Assembly shall appoint the borough attorney; and WHEREAS, after issuing a Request for Proposals for General Counsel Legal Services and reviewing the submitted proposals, the Assembly interviewed attorneys representing Jermain Dunnegan & Owens, P.C. and Landye Bennett Blumstein LLP; and WHEREAS, after an executive session on November 6, 2025, the Assembly directed staff to enter into the negotiation process with Leslie Need of Landye Bennett Blumstein LLP. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that this resolution herewith names Leslie Need of Landye Bennett Blumstein LLP as the lead borough attorney. BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Borough Manager is hereby authorized to execute the attached contract, Exhibit A, with Ms. Need. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2025 KODIAK ISLAND BOROUGH Jared Griffin, Borough Mayor VOTES: Ayes: Noes: ATTEST: Nova M. Javier, MMC, Borough Clerk Resolution No. FY2026-10 Page 1 of 1 Page 123 of 136 AGENDA ITEM #19.A. PROFESSIONAL SERVICES AGREEMENT Between the Kodiak Island Borough And Landye Bennett Blumstein LLP THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into this day of , 2025, by and between the Kodiak Island Borough (hereinafter BOROUGH) and Landye Bennett Blumstein LLP (hereinafter ATTORNEY) (each a "Party" collectively the "Parties"). RECITALS A. The BOROUGH and ATTORNEY recognize that under Kodiak Island Borough Code 2.65.010 the Assembly may retain legal counsel to act on the BOROUGH's behalf, and B. The Assembly desires to retain ATTORNEY as the duly appointed legal counsel to provide legal services to the BOROUGH; and C. The BOROUGH and ATTORNEY desire to provide for certain compensation and requirements related to the Professional Services Agreement ("Agreement") between ATTORNEY by the BOROUGH; and D. ATTORNEY represents that the attorneys responsible for the BOROUGH's legal work are and will be licensed to practice law in Alaska. NOW, THEREFORE, for and in consideration of the terms, covenants, conditions, and provisions contained herein, and/or attached and incorporated herein and made a part hereof, the Parties hereto agree as follows: Section 1: Agreement to Perform. The BOROUGH agrees to contract with the ATTORNEY, and the ATTORNEY agrees to perform the duties of the Borough Attorney of the BOROUGH as listed in the Borough Attorney duties included in Exhibit A attached hereto and incorporated by reference, and to comply with the terms specified in the accepted proposal included as Exhibit B attached hereto and incorporated herein by this reference. The ATTORNEY shall be an independent contractor providing general counsel legal services. Section 2: Outside work. As an independent contractor, ATTORNEY will engage in separate legal work for other clients. ATTORNEY is not an employee, partner, agent, or joint venturer of the BOROUGH. ATTORNEY shall comply with all applicable ethical restrictions related to conflicts of interest and shall not use BOROUGH property in the performance of non - BOROUGH work. Additional provisions related to conflicts of interest are included in Exhibit C attached hereto and incorporated herein by reference. Borough Attorney — Professional Services Agreement Page 1 of 5 Page 124 of 136 AGENDA ITEM #19.A. Section 3: Term of the Contract. This Agreement shall be for a term of three (3) years commencing on December 1, 2025, and continuing throughout the term, until December 31, 2028 (the "Term"), unless either Party terminates this Agreement consistent with Section 8 below before the end of the Term. Thereafter, the contract may be renewed for up to three (3) additional one-year extensions (the "Extension Term(s)") upon mutual agreement of the Parties. Section 4: Compensation. The BOROUGH agrees to pay ATTORNEY for services rendered on a monthly basis as invoiced at the hourly rates and expense reimbursements described in Exhibit B (ATTORNEY's submitted price proposal). At the conclusion of the Term, should the Parties elect to renew the contract for an Extension Term, the Parties may adjust the rates contained in Exhibit B by mutual agreement. Invoices shall itemize hourly work identifying the work performed and for which department, and the time to the nearest one tenth (1 / 10th) of an hour, fees charged, and itemized costs for which reimbursement is sought. Upon approved billing, payment will be remitted within 30 days. The Parties intend that the compensation shall be paid on the basis that ATTORNEY is an independent contractor. Section 5: Facilities, equipment and contracted services. (a) ATTORNEY shall provide all supplies, equipment, and facilities as needed to provide the services and responsibilities set forth in Exhibit A without additional compensation except as provided in Exhibit B. (b) Should ATTORNEY recommend that the BOROUGH utilize contracted legal services or support services for performing some or all of the BOROUGH's legal service needs, any contracts for, and all payments for, such services must be approved by the BOROUGH Manager in addition to any approvals which might otherwise be required under the Kodiak Island Borough Code. Section 6: Contract Administration and Access to Personnel. The Manager shall be the contract administrator. The Manager shall secure the cooperation of the BOROUGH personnel necessary to facilitate the ATTORNEY's performance under this Agreement. Section 7: Professional Liability Insurance. ATTORNEY shall maintain professional liability insurance in an amount of not less than $1 million as described in the August 8, 2025 Request for General Counsel Legal Services Section 8: Termination. This Agreement may be terminated as follows: (a) By mutual consent of the Parties at any time. (b) By the Assembly for convenience of the BOROUGH, with or without prior notice. Borough Attorney — Professional Services Agreement Page 2 of 5 Page 125 of 136 AGENDA ITEM #19.A. (c) For cause by either Party where the other Party fails in any material way to perform its obligations under the Agreement. Termination under this subsection is subject to the condition that the terminating Party notifies the other Parry of its intent to terminate, stating with reasonable specificity the grounds therefor, and the other Party fails to cure the default within 15 days after receiving the notice. (d) Voluntary Termination. ATTORNEY may voluntarily resign at any time upon at least 30 days' notice. Section 9: Duties on Termination. If the services are terminated, ATTORNEY will be paid as provided in Section 4 for work performed prior to termination, and all finished and unfinished documents, work product, and materials prepared by ATTORNEY remain the property of the BOROUGH. Upon termination, ATTORNEY shall not be entitled to any compensation beyond that provided in Section 4, and the Manager may withhold final payment until all files and work in progress have been provided to the Manager or the Manger's designee. Section 10: Miscellaneous. (a) Terminology. Whenever herein the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neutral gender. (b) Paragraph Headings. The headings of the several sections and subsections contained herein are for convenience only and do not define, limit or construe the contents of such sections and subsections. (c) Successors and Assigns. Except as otherwise provided herein, the covenants, agreements and obligations herein contained shall extend to bind and inure to the benefit not only of the Parties hereto but their respective personal representatives, heirs, successors and assigns. (d) Assignment. Unless otherwise allowed by the Manager or directed by the Assembly, any assignment of interest in this Agreement or delegation of duties under this contract shall be void. Any attempt to assign this contract shall give the BOROUGH the right to terminate this contract immediately. (e) Severability. In the event any provision of this agreement is adjudicated or held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. Borough Attorney — Professional Services Agreement Page 3 of 5 Page 126 of 136 AGENDA ITEM #19.A. (f) Disputes. Any dispute regarding this Agreement shall be brought in the Superior Court for the state of Alaska sitting in Kodiak, and Alaska law shall apply to any such disputes. (g) Amendments. This Agreement may be amended only by a writing signed by both Parties. Any attempt to modify this Agreement by an unauthorized method or unauthorized person shall be void. (h) Engagement Letter Terms. The Parties agree to the supplemental contract terms included in ATTORNEY's Engagement Letter at Exhibit C attached hereto and incorporated by reference. WHEREFORE the Parties have entered into this Agreement the date and year first written at Kodiak, Alaska. Dated: Leslie Need, Partner Landye Bennett Blumstein LLP, Borough Attorney Dated: Aimee Williams, Manager Kodiak Island Borough ATTEST: Nova M. Javier, MMC, Clerk Kodiak Island Borough Borough Attorney — Professional Services Agreement Page 4 of 5 Page 127 of 136 AGENDA ITEM #19.A. EXHIBIT A BOROUGH ATTORNEY DUTIES The Borough Attorney shall act as the legal advisor to the Borough Assembly, administration, and other officials of the Borough to include, without limitation, the following: 1. To duly advise the Assembly, administration, and other officials at meetings of the Assembly and other functions as may be designated; 2. To draft opinion letters regarding, among other subjects, the interpretation of the Borough Code, state and federal laws, and policies; 3. To draft municipal ordinances involving all municipal matters; 4. To review and provide opinions on codes, contracts, resolutions, and other written instructions which are submitted to the attorney by the Borough; 5. To call attention of the Assembly and/or Manager, as may be appropriate, to or of changes or developments in legal matters that affect the Borough; 6. To represent the Borough in all civil and criminal proceedings affecting the Borough; however, the Borough Assembly may hire independent counsel when in its judgment independent counsel is needed.; and 7. To perform other such duties as may be prescribed for the Borough Attorney by ordinance or by direction of the Assembly and/or Manager. Borough Attorney — Professional Services Agreement Page 5 of 5 Page 128 of 136 AGENDA ITEM #19.A. qM!11 LANDYE BENNETT BLUMSTEIN LLP Price Proposal for General Counsel Legal Services a. Hourly rates: Attorney Classification Rate Leslie Need Partner $275 Matthew Mead Partner $275 Joseph Levesque Of -counsel $260 River Sterne Associate $210 Jackson Morawski Associate $210 Dezi Robb Associate $225 B.J. Carlson Paralegal $175 Other Partners $275 Other Associates $210 b. Travel costs: We are sensitive to travel costs and work with our clients to develop a plan that accommodates budgetary needs while ensuring we provide comprehensive and effective counsel. LBB will not bill for travel time, unless time spent is working on matters for the Borough. LBB will make use of its mileage plan and will commit to five (5) flights per year at no cost to the Borough for airfare. LBB does not charge clients for per diem. C. Other costs: LBB bills any necessary third -party costs at actual cost; however, LBB will not charge the Borough for any postage, phone calls, copying charges, or legal research fees. Page 129 of 136 AGENDA ITEM #19.A. Lli!wmol LANDYE BENNETT BLUMSTEIN LLP December 1, 2025 Aimee Williams Borough Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 awilliams@kodiakak.us Sent via email Leslie R. Need Ies]ien@IbbIawyers.com Re: Engagement Letter and Amendment to Professional Services Agreement - Borough Attorney Dear Ms. Williams: Landye Bennett Blumstein LLP ("LBB") is honored to be selected by the Kodiak Island Borough (the "Borough") to serve as the Borough's legal counsel. We agree to represent the Borough under the terms and conditions set forth in the Professional Services Agreement ("Agreement") dated December 1, 2025 and as amended by the terms and conditions set forth in this letter. By returning a signed copy of this letter, the Borough agrees to the following terms. Supplement to Section 2, Outside work: LBB represents clients in a variety of legal matters, including within the jurisdictional boundaries of the Borough. LBB and the Borough agree that LBB will run conflicts checks on all Borough matters and will notify the Borough if a conflict is present or if a potential conflict arises. As relates to the Borough's current and ongoing litigation, LBB will not substitute as counsel of record or provide legal advice for the following lawsuits: (1) the Kodiak Area Native Association v. Kodiak Island Borough case currently pending before the Alaska Supreme Court (518884; 3KO-21-00057Cl); (2) the Alutiiq Heritage Foundation case currently pending in Superior Court (31<0-25-0o1840); and (3) Corinne Ferre v. Kodiak Island Borough (3KO-24- 00203Cl). For the Kodiak Area Native Association and Alutiiq Foundation matters, due to potential conflicts, LBB will be walled off from all non-public communications related to these lawsuits. Supplement to Section lo, Miscellaneous: Typically, we communicate with our clients by email to provide timely and responsive service. The Alaska Bar Association requires us to advise you that the confidentiality of unencrypted email is not assured. If you prefer not to use email, please let us know your communication preference. 701 West 8th Avenue, Suite iloo, Anchorage, AK 99501 1907-276-5152 1 LBBLawyers.com Page 130 of 136 AGENDA ITEM #19.A. Kodiak Island Borough December 1, 2025 Page z To indicate the Borough's agreement with these terms and conditions, please sign this letter where indicated below and return a signed copy to me. Thank you for the opportunity to be of service. Sincerely, LANDYE BENNETT BLUMSTEIN LLP Leslie R. Need CLIENT SIGNATURE I agree to the above -described terms and conditions of representation by Landye Bennett Blumstein LLP. Dated: , 2025. By: Kodiak Island Borough 701 West 8th Avenue, Suite iioo, Anchorage, AK 99501 1907-276-5152 1 LBBLawyers.com Page 131 of 136 AGENDA ITEM #19.A. Scott A. Brandt-Erichsen SBELaw 4348 South Tongass Highway Ketchikan, Alaska 99901 Telephone (907)617-5331 Via e-mail Only Date: December 1, 2025 Kodiak Island Borough, client 710 Mill Bay Road Kodiak, Alaska 99615 e-mail: awilliams@kodiakak.us RE: Representation Agreement Dear Aimee: Thank you for asking me to represent the Kodiak Island Borough (KIB) in relation to: 1. The Alutiiq Heritage Foundation litigation in case number 3KO — 25-184 CI; 2. The Alutiiq Heritage Foundation litigation in case number 3KO — 25-188 Cl; 3. The KANA litigation before the Supreme Courtin Case 5-18884 and 5-18893; and 4. Any remand to the superior court in the KANA litigation. I understand that Seema Garoutte and you are the authorized representatives of the KIB in relation to this matter. This letter will serve as a retainer agreement for this matter. I ask that you return a signed copy of this letter, or responsive email confirming acceptance of its terms, as soon as convenient. I will be handling these matters beginning December 1, 2025, and the hourly rate for my services is $250.00 per hour. Out of pocket third party costs for filing fees, travel, and related expenses will be billed for reimbursement at cost. There will be no separate billing for postage, copies, or phone calls. Travel will not be charged for travel time separate from time spent actually working on these matters. I will not incur any significant costs for consultants or travel expenses without conferring with you in advance. I will plan to invoice matters on a monthly basis for all fees and expenses described above and you agree to pay the invoices within thirty (30) days from the date of each invoice. Should a dispute arise as to fees, expenses or costs to be charged, or how they are calculated, or concerning any act, error, or omission by me, that dispute shall be resolved under the rules of the Alaska Bar Association or the laws of the State of Alaska. Page 132 of 136 AGENDA ITEM #19.A. Page 2 In litigated matters the Alaska Rules of Professional Conduct require me to notify you about a party's potential liability for attorneys' fees and costs in litigated cases under Alaska law. Therefore, it is my duty to advise you that under- the law, you may have to pay some or all of the costs, fees and expenses of your opponent in this case if you do not prevail or if they reject an offer that turns out to be better than your results at trial. Litigation always involves some uncertainty, and nothing in this agreement should be construed as a warranty of a particular outcome. The Bar rules also call for disclosure of professional liability insurance. I maintain professional liability coverage in the amount of $500,000.00, and will due so throughout the duration of this agreement. I generally will retain electronic copies of files, but paper copies will be destroyed upon completion of a matter. I retain the right to destroy all files in my possession five years after the representation in this matter ends. Either you or I may terminate this engagement at any time after reasonable advance written notice. On termination, all fees and costs incurred prior to termination shall be paid promptly. I appreciate the opportunity to work with you. If you are agreeable to the terms set forth above, please execute this document and return it to me. Sincerely, AGREED: Dated: CLIENT Wo Aimee Williams, Borough Manager Page 133 of 136 v m w 0 w rn KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular v�Special Date: b` Convened: Recessed: Reconvened: Adjourned: BY: BY: 6y�1 BY: bV) BY: bw BY: �� SECOND: SECOND: SECOND: J� SECOND: SECOND:J� GwJ b YES NO _ YES NO YES NO YES NO YE3Z Mr. Ames Mr. Ames Mr. Ames Mr. Ames Mr. Ames Mr. Gardner Mr. Gardner Mr. Gardner Mr. Gardne Mr. Gardner Mr. Johnson Ms. Roberts Ms. Roberts Ms. Roberts Ms. Roberts Ms. Roberts Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Woods Mr. Woods Mr. Woods Mr. Woods Mr. Woods OULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL:T TOTAL: TOTAL:14 TOTAL: Z The mayor may not vote except in the case where only six members of the assembly are present and there is a th ee/t ree tie vote of the assembly. Mayor Griffin V I IMayor GriffinF I [ Mayor Griffin Mayor GriffinI I I Mayor Griffin j T v m w 0 w rn KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET I n Regular Special Date: l OW Convened: Recessed: Reconvened: Adjourned: BY: 0 SECOND: C> �Ab ' BY: SECOND: 51--) AV BY: A SECOND: BY: jW BY: SECOND: SECONCOW U� Mr. Ames YES ✓ NO Mr. Ames YES V NO Mr. Ames YES NO Mr. Ames YES NO Mr. Ames _, . Na- Mr. Gardner Mr. Gardner Mr. Gardner Mr. Gardner Mr. Gardne Ms. Roberts Ms. Roberts Ms. Roberts V Ms. Roberts Ms. Roberts Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Whiteside V Mr. Whitesi ✓ Mr. Whiteside Mr. Whiteside Mr. Whiteside Mr. Woods Mr. Woods v Mr. Woods V Mr. Woods Mr. Woods WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: 0 TOTAL: TOTAL: TOTAL: O 1 TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Griffin Mayor Griffin Mayor Griffin Mayor Griffin Mayor Griffin AGENDA ITEM #19.B. 0 p -i, ao ALASKA KODIAK ISLAND BOROUGH Meeting Type: Assembly Regular Meeting Date: November 20, 2025 Please PRINT your name legibly Phone number 6-4 4 ,a�-, C,) ' •..at 730 Page 136 of 136 AGENDA ITEM #19.B. Kodiak Island Borough Assembly Newsletter Vol. FY2026, No. 11 November 21, 2025 At Its Regular Meeting Of November 20, 2025, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, December 18, 2025, At 6:30 p.m. In The Borough Assembly Chambers. ADOPTED Ordinance No. FY2026-12, Amending Title 2 Administration And Personnel, Chapter 2.125 Architectural/Engineering Review Board, Section 2.125.030 Qualifications AUTHORIZED The Borough Manager To Execute Contract No. FY2026-26 For The Mill Bay Beach Stairs And Picnic Table Replacement With S&S Enterprise DBA Kodiak Lawn Care APPROVED Resolution No. FY2026-10, Appointing The Borough Attorney ADVANCED Ordinance No. FY2026-13, Accepting And Appropriating Funds From The 2020 Alaska Pacific Cod Federal Fishery Disaster Relief Distribution To The Next Regular Meeting Of The Assembly ADVANCED Ordinance No. FY2026-14, Accepting And Appropriating Funds From The 2021 Chignik Salmon Federal Fishery Disaster Relief Distribution To The Next Regular Meeting Of The Assembly CONFIRMED The Appointments Of Ms. Michelle Shuravloff-Nelson, Mr. Mike Tvenge, Ms. Kate Paulson, Ms. Ellen Simeonoff, Ms. Djuna Davidson, Mr. William Roberts To The Providence Kodiak Island Medical Center Community Advisory Council For Terms To Expire October 2029 ACCEPTED With Regret The Resignation Of Ms. Andie Wall From An At -Large Seat, Effective December 31, 2025, And The Resignation Of Mr. Douglas Hogen From The Construction Representative Seat, Effective October 30, 2025, On The Solid Waste Advisory Board, And DIRECTED The Borough Clerk To Advertise The Vacancies In Accordance With Borough Code View our website: Visit our Facebook page: www.kodiakak.us www.facebook.com/KodiakislandBorough Page 137 of 136