Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2025-09-11 Work Session
Kodiak Island Borough Assembly Work Session Assembly Chambers, Thursday, September 11, 2025 Immediately Following the 6:30 p.m. Special Meeting of the Assembly. Work Sessions are informal meetings of the Assembly where members review forthcoming programs of the borough, receive progress reports on current program or projects or receive other similar information from the manager. All discussions and conclusions are informal and there are no official actions taken. The Assembly also review the upcoming regular meeting agenda packet and request and/or receive information from staff. This work session is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Any public documents related to the agenda that are received and shared with elected officials after the initial agenda packet has been released will be included in the Supplemental Materials section below. The deadline for releasing supplemental materials is noon on the day of the meeting. Page 1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202 (Limited To Three Minutes Per Speaker) 2. AGENDA ITEMS a. Kodiak Community Health Center's (KCHC) Land Request 4 - 68 Discussion Agenda Item Report - Pdf b. Update On The Status Of The Chiniak School Water System 69 - 95 Agenda Item Report - Pdf 3. PACKET REVIEW The DRAFT regular meeting packet is available online at Kodiak Island Borough - Meeting Type List (civicweb.net). a. AWARDS AND PRESENTATIONS • Proclamation Declaring September 15-19, 2025, Kodiak Adult Education And Family Literacy Week • Proclamation In Recognition Of The National Assessors Day PUBLIC HEARING • Ordinance No. FY2026-05, Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.050 Board of Equalization CONTRACTS • Contract No. FY2026-13, Purchase Of Enterprise Storage Page 1 of 105 rd 5 0 7 From USI Corporation ORDINANCES FOR INTRODUCTION • Ordinance No. FY2026-07, Amending Kodiak Island Borough Code Title 2 Administration And Personnel, Chapter 2.10 Appointment Of Officers, Commissions, And Committees, Section 2.10.030 Compensation For Regulatory And Quasi -Judicial Boards and Commissions • Ordinance No. FY2026-08, Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation Regarding Good Cause Appeal Hearings • Ordinance No. FY2026-09, Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.040 Method Of Assessment Regarding Correction Of The Assessment Roll • Ordinance No. FY2026-10, Determining The Disposition Of Tax Foreclosed Properties Acquired By Clerk's Deed in 2024 And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal OTHER ITEMS • Review Of The State Of Alaska Alcohol And Marijuana Control Office, Beverage Dispensary License (BDL) Renewal Application For El Chicano, Inc. DBA El Chicano Mexican Restaurant (License #3299 Combined Renewal Notice For 2025-2026 Renewal Cycle) Approval Of The Revised Planning And Zoning Commission By -Laws Appointment Of The October 7, 2025, Regular Municipal Election Officials MANAGER'S COMMENTS a 20250911 Borough Manager's Report CLERK'S COMMENTS a 20250911 Borough Clerk's Report ASSEMBLY MEMBERS' COMMENTS MAYOR'S COMMENTS 96 - 102 103 - 104 Page 2 of 105 8. SUPPLEMENTAL MATERIALS a Citizen Sign -in Sheet 105 This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 3 of 105 AGENDA ITEM #2.a. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 11, 2025 ASSEMBLY WORK SESSION SUBJECT: Kodiak Community Health Center's (KCHC) Land Request Discussion ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: To discuss the request of land from KCHC. KCHC has provided information about their request and it is attached to this item. DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Kodiak Community Health Center's (KCHC) Land Request Discussion Page 4 of 105 AGENDA ITEM #2.a. KODIAK COMMUNITY HEALTH CENTER . KODIAK COMMUNITY HEALTH CENTER FACILITY EXPANSION PROPOSAL September 2025 KODIAK COMMUNITY HEALTH CENTER Prepared By: Kodiak Community Health Center (KCHC) 1911 E Rezanof Drive Kodiak, AK 99615 Phone: (907) 481-5000 Email: owilson@kodiakchc.org Website: www.kodiakchc.org Page 5 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KODIAK CONLNI l \ Il l HEALTH CLN'il R Letter of Transmittal September 2nd, 2025 Kodiak Borough Assembly Kodiak, Alaska Dear Assembly Member, Thank you for your ongoing commitment to Kodiak's future. I'm writing today not only as the CEO of Kodiak Community Health Center (KCHC), but as someone who believes deeply in what it means for every person —regardless of income or background —to have access to dignified, local care. KCHC has served this island for more than 20 years, but today we're at a pivotal moment. We've outgrown our space. Patients wait weeks to be seen. Staff work shoulder to shoulder with barely room to breathe. And still, every day, our team shows up —driven by heart and mission —to meet rising needs. We are not just requesting land. We are inviting you to join us in building the next chapter of Kodiak's health story. A chapter that allows for expanded medical, pharmacy, and behavioral health services, substance use recovery programs, more local jobs, and quicker access to care for families who might otherwise go without. We know the path ahead is complex. This packet outlines two viable options for expansion, one of which would require land support from the Borough. We are committed to building in phases as funding allows and to stewarding every dollar with care. But to begin, we need a place to build. Thank you for considering our request. Please feel free to reach out to me directly with any questions or if further information would be helpful. Sincerely, ' 01�Vgo-sk 1-�f� Olivera Wilson Chief Executive Officer Kodiak Community Health Center owilson@kodiakchc.org Page 6 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KODIAK COMMUNITY HEALTH CENTER KCHC Land Request Packet for Borough Assembly Work Session September 2025, 1. Executive Jummary Kodiak Community Health Center (KCHC) serves as a vital healthcare provider for Kodiak Island, delivering high -quality, accessible, and integrated primary care to our community. However, our facility is at full capacity. With patient demand rising, staff numbers growing, and new service lines on the horizon, our current space of about 9,400 sq. ft. no longer meets community needs. This proposal outlines our case for securing Borough -owned land to support a facility expansion that will enable KCHC to continue fulfilling its mission, address community health priorities, and strengthen Kodiak's workforce development opportunities. 2. Current Facility Challenges KCHC operates in 9,400 sq. ft. of clinical and administrative space designed for a much smaller patient population and workforce. We currently have: 0 75 total employees (clinical + administrative). 0 14 exam rooms shared across all providers. 0 4 provider pods with limited flexibility. o A tiny break room for all staff. o No dedicated conference or training rooms, requiring us to borrow space from Providence for meetings and events. o A separate admin annex with room for only six employees. o Limited storage space, forcing supplies and equipment into crowded clinical areas. This setup severely limits our ability to: o Expand medical, pharmacy, behavioral health, and SUD services. o Recruit and retain providers due to cramped workspaces. o Grow with Kodiak's evolving healthcare needs. Page 7 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Kot)[AK COMMUNITY )HEALTH CENTER ; Without a larger facility, we risk longer patient wait times, staff burnout, and missed opportunities to address community gaps in care. 3. Projected Growth & Community Needs Over the next 5-10 years, KCHC anticipates: o Four additional exam rooms to reduce bottlenecks. o Two new service lines, such as expanded behavioral health and specialty care. o Staffing growth beyond 85 employees. o Increased demand from Medicaid/Medicare patients, driven by population shifts and access challenges on the island. This growth will require about 24,000 sq. ft. to operate efficiently while maintaining high - quality, patient -centered care. 4. Estimated Land Needs To accommodate a 24,000 sq. ft. facility and comply with zoning, parking, and utility requirements, we analyzed two options: Option A: Single -Level Facility o 24,000 sq. ft. footprint on one level. Requires approximately 3 acres to account for: o Parking for patients and staff (estimated 80-90 spaces). o Setbacks and easements. o Stormwater management and green space. o Utility access and fire lanes. Option A offers ease of patient flow and operational efficiency but requires more land. Option B: Two -Story Facility 0 12,000 sq. ft. per floor, maintaining 24,000 sq. ft. total. o Requires approximately 2 acres, since the ground -level footprint is reduced. o Maximizes use of limited land but increases structural complexity and construction costs. Option B offers efficiency with land use. S. Financial Feasibility & Alignment Funding Strategy: KCHC intends to leverage federal HRSA capital grants, the Rural Health Transformation Fund, and potential state/local funding to reduce Borough cost exposure. Long -Term Value: A new facility would strengthen Kodiak's healthcare infrastructure, improve provider recruitment, and allow us to serve a growing patient base more effectively. Page 8 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KODIAK COMMUNITY HEALTH CENTER ; 6. Kodiak Island Community Impact An expanded facility directly benefits Kodiak by: o Increasing access to care for underserved populations. o Creating local jobs and strengthening the healthcare workforce pipeline. o Reducing dependence on off -island care, keeping dollars within the community. o Supporting potential clinical partnerships with Kodiak College for training programs. 7. Next Steps We respectfully request the Assembly's support in: o Considering our land request at the September 11 Work Session. o Helping identify feasible parcels for a future facility. o Exploring opportunities for partnerships around infrastructure. 8. Conclusion At the heart of this request is not just a land or building, but a deep commitment to the people of Kodiak. Every square foot we seek represents a child who needs care closer to home, a mother managing chronic illness, a fisherman returning from sea with no time to wait, and an elder who deserves dignity and timely access. Our facility may be at capacity, but our mission is not. With your support, we have the opportunity to create something enduring —a place where compassion meets care, and where Kodiak's growing needs are met with strength, innovation, and heart. Thank you for considering this request and for standing with us in shaping a healthier future for our island community. With gratitude for your support! Sincerely, au,A11�t, Olivera Wilson Chief Executive Officer Kodiak Community Health Center The following pages contain appendices with more information Page 9 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KODIAK COMMUNITY HEALTH CENTER & Appendix A: Conceptual Floor Plan The following floor plan was prepared by Curt Field, AIA, at Prochaska Associates, as a preliminary layout for a 20,000 sq. ft. health clinic. While helpful in illustrating potential configuration and flow, KCHC's projected need is for 24,000 sq. ft. to fully accommodate anticipated growth, workforce expansion, and patient care demands. Floor plan appears on the next page. Page 10 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. � jpq o m p j r Y U i coma "`b� Y H gg®44� - UP. a�538 b s 16 O j � � Q Lp I I I r X 0 d e a_ o I ®' g U) 80 I a a LU g I w a: '�/� a ® I U co 0 o ® ® o ' 0 -0-M I I 1 11 �d I � w a- Cn a O Of nMO/1.�.L .O U- - a_ CO Q 00 ® CC O R OR Y L--L— � *- Page 11 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KODIAK COMMUNITY HEALTH CENTER Appendix B: Current KCHC Clinic Footprint The following floor plan reflects KCHC's current clinical footprint, encompassing about 9,400 sq. ft. of usable space. While the layout has served the community well, it now imposes significant constraints on service delivery, staff collaboration, and patient experience. The limitations include a lack of provider offices, minimal room for integrated medical, behavioral health, and pharmacy, no expansion capacity for telehealth or training, and insufficient space for administrative functions. This visual reference underscores the critical need for expanded facilities that support modern care delivery, evolving team -based workflows, and future growth. The current configuration no longer meets the demands of our patient population, which continues to rise each year alongside the complexity of care. Floor plan appears on the next page. Page 12 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. uoslapuV lay1S3 Apel0,0 ullsu7 I ddd S • • • • • alaw 8a�9 m• a Z m m O ao C a - v • w0 CC a aO w° ao a°� U—N Au041uV A Y3 uaanaRIM eSS11OVY ele0 • • ualeA V II II // F w • I m _ \lo d .5 v • dh d1a d d 5 d_..\..o a a g i � �� �- a N W� -�Om o • - m I�I • Nw Page 13 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KODIAK COMMUNITY HEALTH CENTER Appendix C: Aerial Site Map of Existing KCHC Location The aerial image below shows the current location of Kodiak Community Health Center (KCHC) at 1911 E Rezanof Drive, Kodiak, AK. KCHC operates within an approximately 9,400 sq. ft. facility that is co -located with Providence Kodiak Island Medical Center, on land owned by the Kodiak Island Borough. This visual is intended to highlight the physical constraints of the current site, including limited surrounding space for expansion, existing building footprint, and surrounding access roads (E Rezanof Drive, Spur Road, and Chichenof Street). While this map does not represent a proposed site for future development, it provides helpful spatial context to understand the clinic's current placement within the community. Note: Due to the limitations of the current site and the absence of clearly available adjacent parcels, KCHC is actively pursuing new land acquisition in partnership with the City and Borough. Once land is secured, a full site plan and zoning assessment will be conducted during the design and development phase. Page 14 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KODIAK COMMUNITY HEALTH CEN' Appendix D: Estimated Cost for Option B: Two -Story 24,000 sq. ft. New Construction on New Land This option envisions a purpose-built two-story facility on new land, with 12,000 sq. ft. per floor for a total of 24,000 sq. ft. This layout provides long-term scalability, minimizes disruption to ongoing clinic operations, and meets KCHC's forecasted patient and workforce growth. KCHC currently holds a $7.8 million CDS capital grant, which must be obligated by September 2026. However, this funding cannot be used for land acquisition or existing building purchasing, and it will only cover a portion of the total development cost. As such, our strategy is to build in phases, leveraging this initial grant to begin site preparation and early construction while actively seeking additional funding sources — including state, local, philanthropic, and federal opportunities —to complete the build -out. Given that construction in Kodiak exceeds typical mainland U.S. costs, an estimate of $1,000 per square foot is used. For Option B—adding a new 12,000 sq. ft. per floor — This two-story structure reflects the most cost-effective long-term expansion strategy, though its estimated $1,000 per square foot construction cost brings the project total to approximately $28.05 million. This includes design, permitting, site development, and contingency allowances. While the cost is significant, the investment will position KCHC to sustain high -quality care delivery for the next several decades and respond to growing healthcare demands in the Kodiak community. More information next page Page 15 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. KomAK COMMUNITY HFAI.'rH CENTER Appendix E: Timeline & Key Milestones Milestone Estimated Date Note: CDS grant funding must be fully obligated by September 2026, making this timeline both strategic and essential. Land/Site secured (Borough) Dec 2025 —Jan 2026 Conceptual Design &Pre -permit permitting Full Design, Permitting &Bidding Feb — April 2026 May —August 2026 Construction Start (Phased as needed) Oct 2026 Phase 1 Completion June 2027 Full Project Completion &Move -In Late 2028 Page 16 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Jensen Yorba Wall Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com LDLRGROUPI SALUS 51 University Street, Suite 600, Seattle, WA 9810 Date: September 23, 2024 Re: Providence Kodiak Island Medical Center / Kodiak Community Health Clinic (JYW No. 18014) Facility Master Plan / Space Planning Options — Executive Summary Introduction The following is the final work product for the initial phase of the PKIMC/KCHC Facility Master Plan / Space Planning project. This project was intended to form the basis for future re -development plans for the campus, guiding both small and large capital improvement projects. This submittal includes several design options which differ in scope and approach. Although all attempt to address the identified immediate needs and concerns of PKIMC and KCHC, some of the options are more ambitious in solving future issues. The guiding committees and stakeholders will need to consider many issues and questions as they decide to move how to move forward. Some of these inflection -point questions are identified below. Much of the background information and data used to develop these options can be found in the March 8, 2024 "PKIMC KCHC Master Plan Report, Version 1". Site / Facility Needs Detailed lists of deficiencies with the existing building and site can be found in the Version 1 Report and in the appendix of this document. A quick summary of the major issues includes: • The majority of the systems and envelope of the original 1969 building and 1975 addition (hereafter called the West Wing) are in need of replacement or refurbishment. In particular, the kitchen, roof, exterior wall assembly (including windows, siding, and insulation), and mechanical systems are all past their service lifespans. • The structure of the West Wing does not have adequate seismic bracing. This is particularly a concern in the 1969 original building, which has a concrete roof deck. Any major upgrade/reconfiguration project in this portion of the building will trigger a code -required upgrade of the structure. • The West Wing is 1-story and, because this older building has been renovated many times the layout is inefficient. The footprint is generally square with most interior spaces lacking windows. The spaces houses outpatient and support spaces which generally prefer access to light and views. Jensen Yorba Wall / DLR Group SALUS 1 Executive Summary - page 1 of 2 Page 17 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. • The only accessible site access is from the north near the Emergency Department and a floor above the outpatient facilities on the 1st Floor. Access from the south and west directly to the outpatient areas is not ideal with the public coming to the main entries via exterior ramps and stairs. • The site is constrained, with limited parking and very few easy options for expansion. Space Needs Detailed space programs can be found in the Version 1 Report and in the appendix of this document. A quick summary of the major issues includes: • PKIMC Outpatient and Support: Overall, these spaces, including Admin, PT/OT, Specialty Clinic, etc. either have adequate space or are slightly oversized. Renovated or newly -constructed buildings for these departments could be smaller than the current spaces. PKIMC Inpatient: The inpatient spaces on the 3rd Floor (Med Surg, Maternity, and ICU) are adequate in size and condition. However, the spaces on the 2"d Floor (ED, OR, Imaging, Lab, and Pharmacy) all are slightly undersized. More concerning, this whole floor is very crowded, so any future upgrades or renovations of these critical departments will be difficult. KCHC: This independent outpatient department has the most serious space deficiencies in the facility. Currently, the 7,300 sf department does not have enough space with additional admin staff housed in a rented 2,500 sf facility off -site. KCHC has identified the need for 30% growth above the current staff and provider levels. Additionally, when the KCHC addition was constructed, the facility used the mechanical systems of PKIMC to provide heat and ventilation which is straining the systems and causing issues for both organizations. To address all these needs, KCHC would need to expand 75% to 135% above the current on -campus size. Questions / Inflection Points The attached options show different paths forward. The questions below are some inflections points which may assist in the selection of a preferred option. 1. Is it reasonable/affordable to find a temporary location for the West Wing departments (Dietary, PT/OT, Specialty Clinic) off -site for the duration of a major demolition/renovation project (1-2 years)? 2. Is there appropriate real estate (2-3 acres) available for a permanent Medical Office Building or Clinic off -site? 3. Will funding/project administration allow KCHC to partner with PKIMC and KIB for a combined major construction project? If allowable, is it desirable? Or even preferred? 4. Is there an overall project budget target or limit? 5. Should the project attempt to provide space for all identified future needs, or should these be left for a future -phase major addition? Jensen Yorba Wall / DLR Group SALUS 1 Executive Summary - page 2 of 2 Page 18 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Option 0 — Renovate / Reconfigure Existing West Wing, Expand KCHC in Current Location Comprehensively renovate West Wing, reconfiguring departments to match current space program. Enlarge KCHC to take over majority of 1" Floor in 1997 Wing • Temporary Building: Re -house all West Wing departments (Dietary, PT/OT, Spec Clinics, Admin, Laundry, and MM, totaling 26,000 sf) for duration of Phase 1 (18 months) • Phase 1— Comprehensively Renovate West Wing o Malor Reconstruction / Reconfiguration: 31,200 sf. Comprehensively reconstruct entire West Wing, reconfiguring interior space to meet current space program. Efficiencies will allow all PKIMC Admin to be located in reconfigured space o New Construction / Addition: 1,200 sf. Create new, accessible main entry to the west o Sitework: Minor reconfiguration/restriping of existing parking lots. New concrete walkways/stairs to entries • Phase 2 — Expand KCHC Clinic and Admin on V Floor of 1997 Wing o Malor Reconfiguration: 9,900 sf. Renovate and reconfigure existing Vt Floor, including current Admin, Building Services, Corridor, and Storage areas to become KCHC clinic and Admin spaces. Add HVAC equipment for entire KCHC (17,200 sf) o Minor Reconfiguration: 7,300 sf. Renovate existing KCHC space as required by expansion, creating new hallways and expanded public spaces • Permanent Off -Campus Rentals / Construction o 3,900 sf off -site Storage needed to maintain current amount lost to other uses • Pros o Retain existing building, minimize new construction • Cons o Does not solve space problems in 2"d Floor departments (Lab, Pharmacy, Imaging, etc) o No Shell space for future growth o Takes up large footprint on site, and does not increase parking o Future additions not possible without adjacent land acquisition o Most likely need to upgrade all seismic bracing in West Wing simultaneously, making individual smaller projects in West Wing difficult o Existing configuration, including column/brace locations will make reconfiguration challenging and less efficient than new construction. • Alternates o Reconfigure / raise parking along south of building so entire west side parking area matches 1" Floor elevation. Create more ADA accessible entries. o Move KCHC out to stand-alone facility off campus. Lab and Pharmacy move to vacated KCHC space, creating Shell space on 2nd Floor, and eliminating need for off -campus Storage. o Phases could be reversed to allow KCHC Expansion to proceed first if Floor 1 Admin, Building Services, and Storage moved elsewhere. Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 0 - page 1 of 6 Page 19 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Work Items (See Plans) Building Type: Type IIA Construction, non-combustible materials 1. Demolish interior finishes, and exterior wall envelope to structural frame, and studs. Demolish mechanical and electrical systems. Demolish interior partition framing as required for new work. (31,200 sf) 2. Install special concentric brace -frames at locations shown on the attached plan (51.0 through S1.2). This would require demolition of the metal stud walls at each location and the slab beneath them. New footings, steel columns, and steel braces would be constructed. Steel frames would be welded to the existing steel framing shown on sheet 51.2. The metal stud wall would be reconstructed around the new braces. Electrical and mechanical would have to be demolished and replaced as necessary depending on conflict locations and new finishes would have to be determined by the architect. A typical elevation of the braced frame and typical excavation limits are shown on 51.3. 3. Reconfigured space with all new systems, finishes, interior partitions, etc. (31,200 sf). a. New exterior envelope: i. Continuous insulation in 4" FRP girt system over existing metal studs. ii. High -quality concealed fastener metal panel siding. b. New fiberglass windows in existing and reconfigured openings. c. New HVAC system, including air -source heat pumps d. New electrical systems, including electronic door controls and fire alarm system. e. Reconfigured spaces to include: i. 4,000 sf of Dietary, including new commercial kitchen, walk-in freezers, walk-in coolers and other associated spaces. ii. 3,900 sf of Specialty Clinic, including 10 exam rooms and 1 procedure room iii. 4,900 sf of Physical Therapy, including small therapy gym iv. 6,000 sf of Administration, including executive offices and conference rooms v. 1,900 sf institutional Laundry 4. Construct new Entry. (1,200 sf) 5. Major reconfiguration of current Admin, Building Services, Corridor, and Storage areas to become expanded KCHC Clinic. New electrical and mechanical systems, all new partitions and finishes. (9,900 sf) 6. Minor reconfiguration of existing KCHC Clinic as required by expansion, creating new hallways and expanded public spaces. 25% new partitions and finishes. (7,300 sf) 7. New HVAC for entire expanded KCHC. (17,200 sf) 8. Minor reconfiguration of Building Services and Storage areas to become Storage. 9. Demolish ballasted inverted roofing system down to steel roof deck. (31,200 sf) Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 0 - page 2 of 6 Page 20 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. 10. Install new roof drains, install low -slope insulated roofing system, including: a. Substrate Board (Dens -Deck) b. 4" continuous rigid insulation, mechanically fastened. c. Tapered rigid insulation (R-60 average), adhered d. Coverboard (high -density polyiso), adhered e. 80-mil reinforced PVC membrane, adhered 11. Temporary Building: Re -house all West Wing departments (Dietary, PT/OT, Spec Clinics, Admin, Laundry, and MM, totaling 26,000 sf) for duration of Phase 1 (18 months) 12. Permanent Off -Campus Rentals / Construction: 3,900 sf off -site Storage needed to maintain current amount lost to other uses Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 0 - page 3 of 6 Page 21 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion ❑❑❑ A' ❑❑❑ Jensen Yorba Wall Inc. 0 ❑ —_ _— — — — — q' C 'C T OCu - - - - -�7' a o CU n m 10 ❑ !Z N U 0 2 U $ Y , _ Y a `e Q oxs OpOon 0. iat Floor qan Option 0 -1st Floor Plan v SCALE: O S' 16' 32' 0-1 n rn, z O n m N 0 Q v' n 0 3 3 c 2 0 v ZT n m 0 vS C7 n r v D n Zl m c 0 0 0 c 0 0 o' D v 71, 0 0 3 3 CD CD CD (n Sv (D CD in cn cn 0 S 2 4 E3 71 j I ----�--2 -------- TM — - ----------------------------------------- w-t— Do FOUNDATION PLAN - BRACED FRAMES - OPTION A INDICATES LOCATION OF BRACED FRAME TO BE INSTALLED SEE S3.0 FOR ELEVATION ❑ INDICATES NEW 5'x5'xl'-4" FOUNDATION REQUIRED z UU L) Do 0 cn z 2 _j z W ,4 0. CL 0 z Z 0 0 cn W Z 0 LL S1.0 O Q v' n O 3 3 c 2 ^D W ZT 0 rmmF lV (TT (7 r i ^r' W Z3 Q m T�T lV cn _0 cn cn O D © a m LAUNORV MOUSEKEEPING 'F'OCCUPANCV IAQNDRY HOUSEKEEPING LOADING OFFICEDOCKS.L. MATERIALS FoL 3 - 'i ADMIN, k ° yy ST 158E ASST. $ m d MATERIALS MANAGEMENT [ FORMS! �FCKR LCKR "S-1"OCCUPANCY _ a n [ CT PAY. i HR 1313 l OFFICE Mfi811CAL u OFFICE STOR LOAD. 0J ® MAT. MOR \ i DOCK MECIPANICALlELECTRICAL Y f � I(II'"�III � Y� i '� STORAGE i = MECHANICAL dddd �'�' 0 OLTV. MGR. "AHO ICF MEC CAL CHC IOFFICE� AFFlCEII ADMINISTRATIVE OFFICE fTi"OCCUPANCY) S_ STORAGE N MATERIALS EXAM b PAYROLL pATIEM E. k0 SUPPORT! CHC CMC CHC IAB MAIL Y I.S.I 0 CARE PAYROLL EXAM YI EXAM M3 EX41A Y3 COPY TUNNELACCESS �i HR ftEC'OS ADMIN. OFFICE i PHONE MEN OMEN STOP. � J !W VESTIBULE C a Q G Q FREEZER FREEZER CST' a Q LL DRY STORAGE DIETITIAN SHARED RECEPTIONI MED. E i Z ❑ SEMPPRN. STORAGE OFFICE WAITING OFFICE RECORDS EXAM EXAM pq EXAM MINOR CFO O (n RESIDENT RM. PHYSICAL COOLE COOLER p3 K (SWING) M5 PROCEDURE! OFFICE _ W THERAPY CASTING ❑ Q O Q Q 0_ •DIET YDEPARTMEN CHART Z W CHEN SPECIALTY CLINIC I'B"OCCUPANCY) ANTE RM. VEST. a Y m HDWE JPANCY O RESIDENT. �, Im J a Z ILL! ILI Z C OFFICEIN FOYER Y Ofn JDIETARYDISHWAGH. OFFICE PHYS. a W PHYS. OFFICE! PHYS. PAYS. PHYS. PSYCH.iCHC'. OFFICE! EX OFFICE OFFICE OFFICE OFFICE DISPENS.I EXAM YI O O . SER/INGLINE SPENE.EDUC. COORD.I 1 HEALTH SERV. 5PHVS.ILL . DINSTAFF]LIBRARY____ _ VEST.________________________________�_- O INGi____________________ ______`______ DI- ---_______ __ - - - - - - ________________________________________________________________________M. NING ROOM - k CA(' COCCEROFFI) CCIIQNG ROOM 'API OCCUPANCY ("B'OCCUPANCY7 A2 OCCUUPANCV y�9�'PR,I ACTINTY VOWN. 6 O LjC DINNG " ROOM COORD. CPREGTR (y�� (y() ELECJUN. j7I OFFICE SEMWRN. ()••(� (J..V -q S�pgm;v : RESIDENT R.. /().+./(z\) CHC SOCIAL ACTNITIES om NURSE STATION BILLING SERVICES DIRECTOR mL c U e A B U OFFICE ANTE S.°asm .emE tl LONG TERM CARE CORRIDOR INDICATES LOCATION OF BRACED FRAME TO BE INSTALLED SEE S3.0 FOR ELEVATION e s €8 S.L. LONGTERM CARE CENTER('!-2'OCCDrnnL�I aoo„9 m�'c CLEAN LINEN N ROOM SALON 8��9��m�� n `Eemp as DAY SEMI PRIV. 0 BEMWRIVJ SEMWRN. O O SEMI PRIv, uI HUMm � ROOM RESIDENT RESIDENT 1 RESIDENT RESIDENT -. PRIVATE RM. RM. N.. RM. a o RESIDENT n FLOOR PLAN - BRACED FRAMES- OPTION A o D�z• _,• o S1.1 7 O a v� n O 3 3 c 2 CD v 3 n CD CD Cn n r T� CD mN CD cn (7 C cn cn O S �z I I �•-_i Ifr � - t_rt-ri�Ft,•• - secT ou _ a x e� - --- - -- ----- ------- i - Ad LU e a � t-tY17Y�77-t'ti'T1Yl-rftttYTtt [Yr7 l-tT�rT� = Q O tt77Yi"f" 1�-Y17-t''Yttttr ". — a 9 --- . a -O FF YO v, a LU LL LL -- ------------------ -- - I_ - -- -- - ----- ---------- -------------- - 1INSTALLED SEE S3.0 FOR ELEVATION t INDICATES LOCATION OF BRACED FRAME TO BE INS � —0—'�—fi x. n •��' a _. �_ _- moo= UROOF FRAMING PLAN - BRACED FRAMES - OPTION A asv�v �S1.2 0 Q sv' n 0 3 3 c 2 ZT 0m (D (TT l J r i r D S2 Zl CD cn Y T�T lV cn _0 N n cn O' D NEW PIER FA46 of 8'-4. FO WALL 4.9 FR FOR ,ij•w —E%ISTINGSIABAND Z FOOTING TO SE aZ GeL. RHMOVED WNTHIN ESEEXTE S 4 \\ n e E%ISTING SBANDFODTING IA '� 61. GL-IL 'ii \ � TO BE REMWED WRHIN �' � $ S � n i MIM —ac \ G of GE 3 N'M. HESE E% ENTS a w •s \ r__If D}ASER 5x9• \ CWT o ) TM (Wt-.) �` ill' AK) yd I.NGH. 1j' �-LccF'i�oNw�) �' \\\ - �S71KslZ'..� $ Q I pPti \ 4=•6ED I2'MI vIL Go`. � \ � 4 � / \ e - ♦bT IL'••'ii NEW 5Y5'xl'J" ♦ NEW S'S'xt'-0" \ I, •' F TIN —PIER SPREAD \ / 6 ° FOOTING FOOTING \ .o,l• __ } 1__ �r—�h__ E, __------------ - - n m�'wR-------------_-------------7- INTE�ZIF of 8 aE-0& - -- m ' JJ TYP EXTERIOR COL. 6hSE DETAIL Io i FOUNDATION DETIAL FOUNDATION DETIALEL J (E)MTL DECK 0 Y Z O W p (E) W BEAM Q O W z ¢ a Q --------------- O N Q Z LL Y O to W Q Y WO UQ I 0 Y m n• �b �Fa Wn58 SliSiff ¢S5ama�£°v a HS53 f/1x 3113 Z�`c9frFEs REMOVE I REPAIR THESE $y 9�. u E—NTSHIN Al a 2BFo€`o` �5'x5'xt'<" SPREPD FOOTING SPECIAL CONCENTRIC BRACED FRAME ELEVATION S1.3 W18%50 BEAM x AGENDA ITEM #2.a. Option 1— Replace West Wing with Admin / Outpatient Addition, Expand KCHC in Current Location Construct replacement 3-story West Wing containing all current depts plus all PKIMC & KCHC Admin Enlarge KCHC Clinic space on 1" Floor in 1997 Wing Move Lab and Pharmacy to 1st Floor, reconfigure 2"d Floor to allow future expansion of hospital depts • Temporary Building: Re -house all West Wing departments (Dietary, PT/OT, Spec Clinics, Admin, Laundry, and MM, totaling 26,000 sf) for duration of Phase 1 (18 months) • Phase 1— Construct new Admin / Outpatient Addition o Demolition: 31,200 sf. Remove existing West Wing, including foundations and site retaining walls o New Construction: 39,000 sf. Construct new 3-story Addition with 13,000 sf per floor, floor elevations matching 1997 Wing, and at -grade accessible entries to the west o Sitework: 54,000 sf. Regrade site to create level parking lots at 1st Floor elevation on west side of site. Reconfigure parking with new paving, landscaping, lights and walks • Phase 2 — Expand KCHC Clinic on V Floor of 1997 Wing o Malor Reconfiguration: 2,400 sf. Renovate and reconfigure existing 1ST Floor, including current Admin and Building Services areas to become expanded KCHC clinic o New Construction: 1,400 sf. Add mechanical room to east side of existing KCHC clinic with HVAC equipment for entire KCHC (9,700 sf) o Minor Reconfiguration: 3,800 sf. Renovate half of existing KCHC space as required by expansion, converting existing KCHC Admin to clinic space • Phase 3 — Relocate Lab and Pharmacy, Reconfigure 2"d Floor of 1997 Wing o Maior Reconfiguration: 4,500 sf. Renovate and reconfigure existing 1st Floor, including current Conference Rooms and Building Services areas to become Lab and Pharmacy o Medium Reconfiguration: 6,500 sf. Renovate and reconfigure existing 2nd Floor to move Corridor to south edge of existing building. Create Shell space along north side of Corridor for future expansion of ED, OR and/or Imaging departments • Permanent Off -Campus Rentals / Construction o 2,000 sf off -site Storage needed to maintain current amount lost to other uses • Pros o Solves all currently identified space needs as well as anticipated future needs o West Wing Addition only houses Admin and Outpatient spaces, allowing for less expensive construction o Accessible entries at west side of new West Wing are closer to center of facility / KCHC o Parking is increased significantly o Smaller building footprint allows for future on -campus growth • Cons o Limited Shell space for future growth 0 2nd Floor departments will be accessed through the newly created Shell spaces o Moving 2"d Floor Corridor to south edge of building may be difficult and will result in inefficiencies in waiting and circulation areas Alternates o Limited KCHC expansion could be constructed first if Vt Floor depts were relocated o Move KCHC out to stand-alone facility off campus. Imaging moves to vacated KCHC space, creating more usable Shell space on 2°d Floor. Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 1 - page 1 of 3 Page 29 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Work Items (See Plans) Building Type: Type IIA Construction, non-combustible materials 1. Comprehensively demolish single -story West Wing, including concrete foundations and site retaining walls. (31,200 sf) 2. New 3-story Addition with 13,000 sf per floor, floor elevations matching 1997 Wing, and at -grade accessible entries to the west space. All new systems, finishes, interior partitions, etc. (39,000 sf). a. Steel frame with composite concrete floors. b. Exterior envelope: i. Continuous insulation in 4" FRP girt system over gypsum sheathing over metal studs. ii. High -quality concealed fastener metal panel siding. c. Fiberglass triple -paned windows. d. Roof system with mix of standing seam metal over pitched metal trusses and PVC membrane over rigid insulation on low -slope roofing. e. HVAC system, including air -source heat pumps f. Electrical systems, including electronic door controls and fire alarm system. g. Spaces to include: i. 4,000 sf of Dietary, including new commercial kitchen, walk-in freezers, walk-in coolers and other associated spaces. ii. 3,900 sf of Specialty Clinic, including 10 exam rooms and 1 procedure room iii. 4,900 sf of Physical Therapy, including small therapy gym iv. 12,000 sf of Administration, including executive offices and conference rooms v. 1,900 sf institutional Laundry 3. Regrade site to create level parking lots at 1st Floor elevation on west side of site. Reconfigure parking with new paving, landscaping, lights and walks. (54,000 sf) 4. Major reconfiguration of current Admin and Building Services areas to become expanded KCHC Clinic. New electrical and mechanical systems, all new partitions and finishes. (2,400 sf) 5. Minor reconfiguration of existing KCHC Clinic as required by expansion, creating new hallways and expanded public spaces. 25% new partitions and finishes. (3,800 sf) 6. Add mechanical room to east side of existing KCHC clinic with HVAC equipment for entire KCHC (9,700 sf) 7. Major reconfiguration of existing 1st Floor, including current Conference Rooms and Building Services areas to become Lab and Pharmacy. (4,500 sf) 8. Medium renovation of existing 2nd Floor to move Corridor to south edge of existing building. Create Shell space along north side of Corridor for future expansion of ED, OR and/or Imaging departments Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 1 - page 2 of 3 Page 30 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. 9. Temporary Building: Re -house all West Wing departments (Dietary, PT/OT, Spec Clinics, Admin, Laundry, and MM, totaling 26,000 sf) for duration of Phase 1 (18 months) 10. Permanent Off -Campus Rentals / Construction: 2,000 sf off -site Storage needed to maintain current amount lost to other uses Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options — Option 1 - page 3 of 3 Page 31 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion W N `n Option 1-1st Floor Plan v SCALE: 0 S' 16' 32' 0 ❑❑❑ ❑❑❑ ❑❑❑ ❑❑❑ Jensen Yorba Wall Inc. rn, z o n m N 0 Q v' n 0 3 3 c 2 0 sv ZT n m 0 (n C7 n r v D n Zl m c 0 0 0 c 0 0 o' D `n Option 1- 3rd Floor Plan rL v SCALE: 0 8' AGENDA ITEM #2.a. Option 1b — Replace West Wing with Out- & In -Patient Addition, Expand KCHC in Current Location Construct replacement 3-story West Wing also containing new Imaging department Enlarge KCHC Clinic space on Vt Floor in 1997 Wing. Move Pharmacy to Vt Floor, enlarge Lab on 2nd Floor. Convert Imaging space on 2"d Floor to Shell, allowing future expansion of ED and OR • Temporary Building: Re -house all West Wing departments (Dietary, PT/OT, Spec Clinics, Admin, Laundry, and MM, totaling 26,000 sf) for duration of Phase 1 (18 months) • Phase 1— Construct new Admin / Outpatient / Imaging Addition o Demolition: 31,200 sf. Remove existing West Wing, including foundations and site retaining walls o New Construction: 45,000 sf. Construct new 3-story Addition with 15,000 sf per floor, floor elevations matching 1997 Wing, and at -grade accessible entries to the west o Sitework: 54,000 sf. Regrade site to create level parking lots at 15t Floor elevation on west side of site. Reconfigure parking with new paving, landscaping, lights and walks • Phase 2 — Expand KCHC Clinic on 1' Floor of 1997 Wing o Malor Reconfiguration: 2,400 sf. Renovate and reconfigure existing 15t Floor, including current Admin and Building Services areas to become expanded KCHC Clinic o New Construction: 1,400 sf. Add Mechanical room to east side of existing KCHC clinic with HVAC equipment for entire KCHC (9,700 sf) o Minor Reconfiguration: 3,800 sf. Renovate half of existing KCHC space as required by expansion, converting existing KCHC Admin to Clinic space • Phase 3 — Relocate Pharmacy to Vt Floor of 1997 Wing, Enlarge Lab in current location o Malor Reconfiguration: 2,300 sf. Renovate and reconfigure existing 15t Floor, including current Conference Rooms and Building Services areas to become Pharmacy. o Maior Reconfiguration: 1,300 sf. Renovate and reconfigure existing Pharmacy on 2nd Floor to become expanded Lab. o Minor Reconfiguration: 4,200 sf. Remove equipment and finishes from existing Imaging department on 2nd Floor to become Shell space for future expansion of ED and/or OR. • Permanent Off -Campus Rentals / Construction o None • Pros o Solves all currently identified space needs as well as anticipated future needs o Expanded and updated Imaging department o Large Shell space between ED and OR departments o Storage retained, no need for off -campus rental o Accessible entries at west side of new West Wing are closer to center of facility / KCHC o Parking is increased significantly o Smaller building footprint allows for future on -campus growth • Cons o Larger Addition will be more expensive than other options o Moving Imaging into new building will require more expensive construction Alternates o Limited KCHC expansion could be constructed first if 1" Floor depts were relocated 0 2"d Floor space in new Addition could be remain as Shell space with Imaging not relocating until a much later project Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 1 b - page 1 of 3 Page 35 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Work Items (See Plans) Building Type: Type IIA Construction, non-combustible materials 1. Comprehensively demolish single -story West Wing, including concrete foundations and site retaining walls. (31,200 sf) 2. New 3-story Addition with 15,000 sf per floor, floor elevations matching 1997 Wing, and at -grade accessible entries to the west space. All new systems, finishes, interior partitions, etc. (45,000 sf). a. Steel frame with composite concrete floors. b. Exterior envelope: i. Continuous insulation in 4" FRP girt system over gypsum sheathing over metal studs. ii. High -quality concealed fastener metal panel siding. c. Fiberglass triple -paned windows. d. Roof system with mix of standing seam metal over pitched metal trusses and PVC membrane over rigid insulation on low -slope roofing. e. HVAC system, including air -source heat pumps f. Electrical systems, including electronic door controls and fire alarm system. g. Spaces to include: i. 4,000 sf of Dietary, including new commercial kitchen, walk-in freezers, walk-in coolers and other associated spaces. ii. 3,900 sf of Specialty Clinic, including 10 exam rooms and 1 procedure room iii. 4,900 sf of Physical Therapy, including small therapy gym iv. 12,000 sf of Administration, including executive offices and conference rooms v. 1,900 sf institutional Laundry vi. 7,300 sf of Imaging, including new spaces for X-ray, Ultrasound, CT, and MRI machines. 3. Regrade site to create level parking lots at 1st Floor elevation on west side of site. Reconfigure parking with new paving, landscaping, lights and walks. (54,000 sf) 4. Major reconfiguration of current Admin and Building Services areas to become expanded KCHC Clinic. New electrical and mechanical systems, all new partitions and finishes. (2,400 sf) 5. Minor reconfiguration of existing KCHC Clinic as required by expansion, creating new hallways and expanded public spaces. 25% new partitions and finishes. (3,800 sf) 6. Add mechanical room to east side of existing KCHC clinic with HVAC equipment for entire KCHC (1,400 sf addition, mechanical equipment for 9,700 sf) 7. Major reconfiguration of existing 1st Floor, including current Conference Rooms and Building Services areas to become Pharmacy. (2,300 sf) 8. Major reconfiguration of existing 2nd Floor Pharmacy to become expanded Lab. (1,300 sf) Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 1 b - page 2 of 3 Page 36 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. 9. Minor renovation of existing 2nd Floor Imaging space, removing finishes and equipment to become Shell space for future expansion of ED and/or OR departments. (4,200 sf) 10. Temporary Building: Re -house all West Wing departments (Dietary, PT/OT, Spec Clinics, Admin, Laundry, and MM, totaling 26,000 sf) for duration of Phase 1 (18 months) Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 1 b - page 3 of 3 Page 37 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion V w CD m O O Cn r , , , , , J ,O , , I , I , I , I OI � I-------------- n Option lb -1st Floor Plan SCALE: 0 8' 16' 32' 0 ❑❑❑ ❑❑❑ ❑❑❑ o❑❑ Jensen Yorba Wall Inc. ILI 212 1 b 1� v CD 0 0 Cn 7 0 a v� n 0 3 3 c 2 m v n m m vi C� C� r v a m c m cn c cn cn 0 S AGENDA ITEM #2.a. Option 2 — New KCHC Off -Campus Building, Replace West Wing with Smaller Addition Construct new stand-alone KCHC Building off PKIMC campus Relocate Dietary & Materials Management to 1" Floor of 1997 Wing Construct replacement 3-story West Wing also containing new Imaging department Move Pharmacy to 15` Floor, enlarge Lab on 2nd Floor Convert Imaging space on 2nd Floor to Shell, allowing future expansion of ED and OR • Phase 1— Construct new KCHC Building o New Construction: 17,200 sf, single -story Clinic o Parking Lot: 86 vehicles (as per code. 28,000 sf of parking) o Site Development: 2 acres at 50% lot coverage • Phase 2 — Relocate Dietary and Materials Management to Vt Floor o Maior Reconfiguration: 5,400 sf. Renovate portion of KCHC space to become Dietary with new HVAC equipment o Minor Reconfiguration: 2,500 sf. Renovate Admin & Building Service spaces to become Materials Management • Temporary Building: Re -house remaining West Wing departments (PT/OT, Spec Clinics, Admin, and Laundry, totaling 22,000 sf) for duration of Phase 3 (18 months) • Phase 3 — Construct new Admin / Outpatient / Imaging Addition o Demolition: 31,200 sf. Remove existing West Wing, including foundations and site retaining walls o New Construction: 30,000 sf. Construct new 3-story building with 10,000 sf per floor, floor elevations matching 1997 Wing, and at -grade accessible entries to the west. Construct majority of 2nd Floor as Shell space for future Imaging. o Sitework: 54,000 sf. Regrade site to create level parking lots at 15t Floor elevation on west side of site. Reconfigure parking with new paving, landscaping, lights and walks • Phase 4 — Relocate Pharmacy to 15t Floor of 1997 Wing, Enlarge Lab in current location o Maior Reconfiguration: 2,300 sf. Renovate and reconfigure existing 1s` Floor, including current Admin and extra KCHC area to become Pharmacy o Maior Reconfiguration: 1,300 sf. Renovate and reconfigure existing Pharmacy on 2nd Floor to become expanded Lab • Phase 5 / Alternate — Relocate Imaging to new Addition, convert current Imaging to Shell o Maior Reconfiguration: 7,300 sf. Convert new Shell space in Addition to Imaging. o Minor Reconfiguration: 4,200 sf. Remove equipment and finishes from existing Imaging department on 2nd Floor to become Shell space for future expansion of ED and/or OR • Off -Campus Rentals / Construction o None • Pros o Pros similar to Option 1b o KCHC project proceeds independently with new building o Dietary remains on campus for all phases of construction o Smaller new Addition on campus o Parking needs reduced on campus • Cons o KCHC not located on campus o Will need to locate appropriate site for KCHC with adequate access and utilities Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options — Option 2 - page 1 of 3 Page 41 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Work Items (See Plans) 1. Construct new single -story KCHC Clinic. Building Type: Type VB Construction, any type of materials. (17,200 sf) a. Wood frame concrete slab -on -grade floor. b. Exterior envelope: i. Continuous insulation in 4" FRP girt system over gypsum sheathing over wood studs. ii. High -quality concealed fastener metal panel siding and composite wood beveled siding. c. Fiberglass triple -paned windows. d. Roof system of standing seam metal over pitched wood trusses. e. HVAC system, including air -source heat pumps f. Electrical systems, including electronic door controls and fire alarm system. 2. Site Development (2 acres) including: new utilities from adjacent street, landscaping around building (10,000 sf), assume 4' cut and 4' fill for 50% of building and parking area. 3. Asphalt Parking Lot (86 vehicles, 28,000 sf), access lanes and concrete walkways. 4. Major reconfiguration and reconstruction of existing KCHC Clinic to become Dietary including new commercial kitchen, walk-in freezers, walk-in coolers and other associated spaces. New HVAC and kitchen -related mechanical equipment on roof. (6,400 sf). 5. Minor reconfiguration of existing Admin and Building Services spaces to become Materials Management. (2,600 sf) 6. Comprehensively demolish single -story West Wing, including concrete foundations and site retaining walls. (31,200 sf) 7. New 3-story Addition with 10,000 sf per floor, floor elevations matching 1997 Wing, and at -grade accessible entries to the west space. All new systems, finishes, interior partitions, etc. (30,000 sf). Building Type: Type IIA Construction, non-combustible materials a. Steel frame with composite concrete floors. b. Exterior envelope: i. Continuous insulation in 4" FRP girt system over gypsum sheathing over metal studs. ii. High -quality concealed fastener metal panel siding. c. Fiberglass triple -paned windows. d. Roof system with mix of standing seam metal over pitched metal trusses and PVC membrane over rigid insulation on low -slope roofing. e. HVAC system, including air -source heat pumps f. Electrical systems, including electronic door controls and fire alarm system. g. Spaces to include: i. 3,900 sf of Specialty Clinic, including 10 exam rooms and 1 procedure room ii. 4,900 sf of Physical Therapy, including small therapy gym iii. 8,000 sf of Administration, including executive offices and conference rooms iv. 1,900 sf institutional Laundry Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 2 - page 2 of 3 Page 42 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. v. 7,300 sf of Shell on 2"d Floor 8. Regrade site to create level parking lots at 1st Floor elevation on west side of site. Reconfigure parking with new paving, landscaping, lights and walks. (54,000 sf) 9. Major reconfiguration of existing 1st Floor, including current Admin and KCHC space to become Pharmacy. (2,500 sf) 10. Major reconfiguration of existing 2nd Floor Pharmacy to become expanded Lab. (1,300 sf) 11. Major reconfiguration of 2nd Floor Addition Shell space to become Imaging, including new spaces for X-ray, Ultrasound, CT, and MRI machines. (7,300 sf) 12. Minor renovation of existing 2nd Floor Imaging space, removing finishes and equipment to become Shell space for future expansion of ED and/or OR departments. (4,200 sf) 13. Temporary Building: Rehouse remaining West Wing departments (PT/OT, Spec Clinics, Admin, and Laundry, totaling 22,000 sf) for duration of Phase 3 (18 months) Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options — Option 2 - page 3 of 3 Page 43 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion 7 0 a v� n 0 3 3 c 2 CD v n CD CD Cn n 2 n r Q CD CD cn c cn cn 0 S n Option 2 -1st Floor Plan7-7 SCALE: 0 8' IC 32' 0 ❑❑❑ ❑❑❑ ❑❑❑ O❑❑ Jensen Yorba Wall Inc 2-1I LE 212 eP 7 0 a v� n 0 3 3 c 2 m v n m m vi C� C� r v a m c m cn c cn cn 0 S w CD r❑❑ ❑■❑ Jensen Yorba Wall Inc. O a1 C C IL o m ❑ m � a � m cn Y T g1 1 F � Y � U 3 Y a ❑❑ Opfl-2. Ott�Lampaa B,IMI,g n Option 2 - Off -Campus Building 2 - X i--Lr1 SCALE: 0 B' 1fi' 32' I I I AGENDA ITEM #2.a. Option 3 — New Outpatient Off -Campus Building, Replace West Wing with Small Addition Construct new stand-alone KCHC and Outpatient Building off PKIMC campus Relocate Dietary & Materials Management to 1" Floor of 1997 Wing Construct small replacement 2-story West Wing designed for future expansion Move Pharmacy to 1st Floor, enlarge Lab on 2"d Floor • Phase 1— Construct new KCHC & Outpatient Building o New Construction: 29,000 sf two-story building, including KCHC clinic (17,200 sf), PT/OT (6,600 sf), and Specialty Clinics (5,200 sf) o Parking Lot: 145 vehicles (as per code. 48,000 sf of parking) o Site Development: 2.8 acres at 50% lot coverage • Phase 2 — Relocate Dietary and Materials Management to Vt Floor o Malor Reconfiguration: 5,400 sf. Renovate portion of KCHC space to become Dietary with new HVAC equipment o Minor Reconfiguration: 2,500 sf. Renovate Admin & Building Service spaces to become Materials Management • Temporary Building: Re -house remaining West Wing departments (Admin, and Laundry, totaling 10,000 sf) for duration of Phase 3 (18 months) • Phase 3 — Construct new Admin / Laundry Addition o Demolition: 31,200 sf. Remove existing West Wing, including foundations and site retaining walls o New Construction: 10,000 sf. Construct new 2-story building with lower 0 Floor a story below 1997 Wing 1s' Floor, and 1st Floor at 1st Floor elevation. Construct building with roof that could become floor of future 2"d Floor constructed above. o Sitework: 75,000 sf. Regrade site to create level parking lots at 0 Floor elevation on south side, sloping up to 1" Floor elevation on west side of site. Remove rock and material as required for 2,000 — 3,000 sf 0 Floor. Reconfigure parking lots with new paving, landscaping, lights and walkways. • Phase 4 — Relocate Pharmacy to Vt Floor of 1997 Wing, Enlarge Lab in current location o Maior Reconfiguration: 2,300 sf. Renovate and reconfigure existing 1st Floor, including current Admin and extra KCHC area to become Pharmacy o Malor Reconfiguration: 1,300 sf. Renovate and reconfigure existing Pharmacy on 2nd Floor to become expanded Lab • Future Phase — 2"d Floor Addition for Imaging, Renovate/Expand ED and/or OR • Off -Campus Rentals / Construction o None • Pros o Temporary Building is much smaller and mostly Admin spaces o KCHC project could proceed independently with portion of new building o Dietary remains on campus for all phases of construction o Much smaller new Addition on campus • Cons o KCHC, PT/OT and Specialty Clinics not located on campus o Will need to locate larger appropriate off -campus site o No Shell space for 2"d Floor Department expansion • Alternates o 2nd Floor of Addition could be constructed as part of main project. Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 3 - page 1 of 3 Page 48 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Work Items (See Plans) 1. Construct new two-story Outpatient Building consisting of KCHC clinic (17,200 sf), PT/OT (6,600 sf), and Specialty Clinics (5,200 sf). 29,000 sf total, two stories. Building Type: Type VB Construction, any type of materials. (17,200 sf) a. Wood frame concrete slab -on -grade floor. b. Exterior envelope: i. Continuous insulation in 4" FRP girt system over gypsum sheathing over wood studs. ii. High -quality concealed fastener metal panel siding and composite wood beveled siding. c. Fiberglass triple -paned windows. d. Roof system of standing seam metal over pitched wood trusses. e. HVAC system, including air -source heat pumps f. Electrical systems, including electronic door controls and fire alarm system. 2. Site Development (2.8 acres) including: new utilities from adjacent street, landscaping around building (15,000 sf), assume 4' cut and 4' fill for 50% of building and parking area. 3. Asphalt Parking Lot (145 vehicles, 48,000 sf), access lanes and concrete walkways. 4. Major reconfiguration and reconstruction of existing KCHC Clinic to become Dietary including new commercial kitchen, walk-in freezers, walk-in coolers and other associated spaces. New HVAC and kitchen -related mechanical equipment on roof. (6,400 sf). 5. Minor reconfiguration of existing Admin and Building Services spaces to become Materials Management. (2,600 sf) 6. Comprehensively demolish single -story West Wing, including concrete foundations and site retaining walls. (31,200 sf) 7. New 2-story Addition with 2,000 sf on 0 Floor a story below existing 1st Floor and 8,000 sf on 1st Floor, matching 1997 Wing. Accessible entries at -grade on 0 Floor to the south and on 1st Floor to the west. All new systems, finishes, interior partitions, etc. (10,000 sf). Building Type: Type IIA Construction, non-combustible materials a. Steel frame with composite concrete floors. Concrete retaining/basement walls around 0 Floor. Constructed to facilitate future additions above, with flat roof framing and structure sized for vertical expansion. b. Exterior envelope: i. Continuous insulation in 4" FRP girt system over gypsum sheathing over metal studs. ii. High -quality concealed fastener metal panel siding. c. Fiberglass triple -paned windows. d. Roof system with mix of standing seam metal over pitched metal trusses and PVC membrane over rigid insulation on low -slope roofing. HVAC system, including air -source heat pumps Electrical systems, including electronic door controls and fire alarm system. Spaces to include: Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options - Option 3 - page 2 of 3 Page 49 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. i. 8,000 sf of Administration, including executive offices and conference rooms ii. 1,900 sf institutional Laundry 8. Regrade site to create level parking lots at 0 Floor to the south and at 1st Floor elevation on west side of site. Reconfigure parking with new paving, landscaping, lights and walks. (75,000 sf) 9. Major reconfiguration of existing 1st Floor, including current Admin and KCHC space to become Pharmacy. (2,500 sf) 10. Major reconfiguration of existing 2nd Floor Pharmacy to become expanded Lab. (1,300 sf) 11. Temporary Building: Rehouse remaining West Wing departments (Admin, and Laundry, totaling 10,000 sf) for duration of Phase 3 (18 months) Jensen Yorba Wall / DLR Group SALUS 2 Conceptual Options — Option 3 - page 3 of 3 Page 50 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion 7 0 a v� n 0 3 3 c 2 CD v n CD CD (n l 1 I^ l J r v a CD CD cn c cn cn 0 S w CD n Option 3 - 0 Floor Plan SCALE: 0 8' 1C 32' ------------------ T---- ,/—E STI199] WING ABOVE J I II ` I I I I I II II ILI' II I (DT I I -��------ - - - - - - - - --- NEWADDITIONABOVE .......................... ....------ i...... _ I I J I I II d it O it a it ------------------------ �� �E%IBTING KCHC ABOVE ('] 1 ❑❑❑ ❑❑❑ ❑❑❑ O❑❑ Jensen Yorba Wall Inc ivmenpnmdi.00m 3-0 7 0 a v� n 0 3 3 c 2 CD sv n CD CD Cn n 2 n r Q CD C CD cn c Cn Cn 0 S ❑❑❑ ❑❑❑ ❑❑❑ O❑❑ Jensen Yorba Wall Inc r----------------------- I I I � � , O I I J I — — — — — — i 4 , , C , I I I � �n r `o O O J a c CO m o U ------------ I Y J a I , l I � I I -------------- l 6 I OI nEvisioNs OFlion 3 1at Floor R.. 1 Option 3 -1st Floor Plan SCALE: 0 8' W 32' r❑❑ (Doid Q Jensen (2Sim, Building) Yorba Wall Inc. I L C 2 �C C a o W F77m � a m cn 0 2 � U Y Y U `1 a � F77 0 o�a opa.,E OIICamp,, B,IMI,g 1 Option 3 - Off -Campus Building r—Lr1 v SCALE: 0 S' 16' 32' �m 3 X I I I AGENDA ITEM #2.a. Space Planning Options - Appendix SECTION 1: Recommended Space Program Changes by Department The March 2024 Master Plan Report, Version 1 ("MP") included space programs for new/renovated areas of PKIMC and KCHC. These space programs were confirmed by the stakeholder groups and were the basis of the on -site workshops and concept development in August 2023. These target areas were again confirmed during on -site meetings with the stakeholder groups in August 2024. Some departments were identified as currently undersized, while others —mostly in the older West Wing — were identified as currently oversized. Recommendations for new department area targets were synthesized from a combination of discussing local needs with PKIMC/KCHC staff and utilizing national health care space standards. Many of the departments targeted for space reductions are in older portions of the building which were re -purposed and thus have inefficient layouts. Detailed space plans in table format can be found in the MP, but proposed space program changes are listed here. West Wing Program Areas The highest priority for renovation/replacement is the single -story West Wing with its aging systems and structural deficits. Total gross area of the West Wing is 31,210 sf. Mechanical (2,583 sf) and Circulation (4,373 sf) are not included in detailed spaces below but comprise approximately 22% of the gross area. Administration, West Wing (MP, Page 12, 46) Existing Gross Area: 4,167 sf Proposed Area Change: 28% reduction overall (including Admin outside of West Wing) Notes: Admin spaces are also located in the adjacent 15t Floor of the 1997 Wing and on the 2nd Foor adjacent to the Emergency Department. Major proposed new/renovated spaces to replace all the 1st Floor Admin spaces include: a. 3 Executive Offices (180 sf each) b. 17 Offices (110 sf each), (18 total offices of various sizes in existing) c. Multi -use Open Office spaces (875 sf), (1,404 sf in existing) d. 1 large Conference room (600 sf), (two 510 sf in existing) e. 1 medium Conference room (300 sf), (one 430 sf in existing) Dietary (MP, Page 45) Existing Gross Area: 3,084 sf (not including Dining room, which has been converted to PT Gym) Proposed Area Change: Add Dining room back, otherwise no change. Laundry (MP, Page 47) Existing Gross Area: 1,306 sf Proposed Area Change: None • Materials Management Existing Gross Area: 2,657 sf Jensen Yorba Wall Architecture Interior Design Construction Management 3 Appendix - page 1 of 5 Page 55 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Proposed Area Change: 6% reduction (consolidate Mailroom) PT OT (MP, Page 14, 50) Existing Gross Area: 8,237 sf Proposed Area Change: 41% reduction Major proposed new/renovated spaces include: a. 7 Exam/Treatment Rooms (110 sf each), (9 in existing) b. Gym (400 sf), (795 sf Gym and 340 sf Solarium in existing) Specialty Clinic (MP, Page 13, 49) Existing Gross Area: 4,805 sf Proposed Area Change: 20% reduction Major proposed new/renovated spaces include: a. 10 Exam Rooms (110 sf each), (7 in existing) b. 1 Procedure Room (160 sf), (1 in existing) 1997 Wing 15t Floor Program Areas Under-utilized and under -sized program areas in the 1997 Wing Vt Floor provide an opportunity for reconfiguration. Total gross area of the 1997 Wing 15t Floor is 30,882 sf. Mechanical (8,343 sf) and Circulation (3,331 sf) are not included in detailed spaces below but comprise approximately 38% of the gross area. • Administration, 1997 Wing Vt Floor Existing Gross Area: 3,550 sf Proposed Area Change: 28% reduction overall , see discussion in West Wing, above • Building Services (Info Services, Chaplin & Prayer Room and Red Bag Room), (MP, Page 47) Existing Gross Area: 1,426 sf Proposed Area Change: None • Physician Sleeping (MP, Page 47) Existing Gross Area: 1,064 sf Proposed Area Change: 31% reduction (reconfiguration of 2-bedroom unit to 1-bedroom) • Storage Existing Gross Area: 5,894 sf Proposed Area Change: 79% reduction (elimination of most of the large unfinished storage rooms along the north side of the Vt Floor) • KCHC (MP, Page 13, 48) Existing Gross Area: 7,274 sf (not including off -site admin) Proposed Area Change: 75% expansion — 135% expansion (with new mechanical spaces) Major proposed new/renovated spaces include: a. 17 Exam Rooms (110 sf each), (12 in existing) b. 1 Airborne Infections Isolation Exam Room (140 sf), (none in existing) c. 1 Procedure Room (140 sf), (1 in existing) d. 1,250 sf Provider office areas, (745 sf in existing) e. 1,540 sf Admin office areas, (507 sf on -site in existing) Jensen Yorba Wall Architecture Interior Design Construction Management 3 Appendix - page 2 of 5 Page 56 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. 1997 Wing 2"d Floor Program Areas As shown below, the upper floors of the 1997 Wing have fewer program area deficits than the West Wing and Vt floor, making these areas a lower priority for renovation. However, a lack of "empty chair" or shell space adjacent to these departments will make future reconfigurations or even simple renovation upgrades difficult. Total gross area of the 1997 Wing 2"d Floor is 21,182 sf. • Emergency Department (MP, Page 12, 40) Existing Gross Area: 2,938 sf Proposed Area Change: 13% expansion • Imaging (MP, Page 11, 45) Existing Gross Area: 4,134 sf Proposed Area Change: 31% expansion • Lab (MP, Page 11, 45) Existing Gross Area: 1,727 sf Proposed Area Change: 29% expansion • Pharmacy (MP, Page 11, 45) Existing Gross Area: 1,813 sf Proposed Area Change: 24% expansion • Surgical (MP, Page 12, 41) Existing Gross Area: 5,820 sf Proposed Area Change: 4% expansion 1997 Wing 3'd Floor Program Areas The 3rd Floor has the least about of recommended area changes. Many of the rooms lack ADA-accessible bathrooms which may require difficult renovations. Total gross area of the 1997 Wing 3'd Floor is 15,978 sf. • ICU (MP, Page 12, 42) Existing Gross Area: 785 sf Proposed Area Change: 40% expansion • Maternity (MP, Page 12, 44) Existing Gross Area: 4,424 sf Proposed Area Change: 10% reduction • Med Surg (MP, Page 12, 43) Existing Gross Area: 10,292 sf Proposed Area Change: 5% reduction Other Program Areas Jensen Yorba Wall Architecture Interior Design Construction Management 3 Appendix - page 3 of 5 Page 57 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. Some services which are not currently offered within the main PKIMC / KCHC building were identified as important to consider in an overall Master Plan. • Behavioral (Mental) Health Clinic Existing Gross Area of off -site building: 4,800 sf (upper floor only) Proposed Area: 7,000 sf • Long Term Care Center Existing Gross Area of off -site building: 18,191 sf Proposed Additional Area: 18,191 sf • "Empty Chair" Shell / Future Expansion Shell Proposed Additional Area: 5,000—15,000+ sf SECTION 2: Goals and Priorities List During the Facilities Condition Survey and Master Planning work, stakeholders have discussed and identified important overall project goals as well as specific priorities. These goals and priorities were discussed and generally ratified by the stakeholders during on -site meetings in August 2024. Major Project Goals (not in order of importance) • Same kind of patient on the same floor • Convenient parking • Accessibility for patients and staff • Separation of public and private (backstage) flows • Storage space adequacy • Staff safety and comfort • Cost • Feasibility • Designed to meet future demand • Back-up redundancy for critical functions • Critical infrastructure redundancy (with spares) Specific Project Priorities (in order of preference) 1. Demolish and replace the aging West Wing with multi -story new addition, relocate/reconstruct all departments within 2. Expand KCHC (very important to KCHC, not a priority for PKIMC) 3. Create "Empty Chair" Shell on 2nd Floor / Future Expansion Shell (very important to PKIMC) Jensen Yorba Wall Architecture Interior Design Construction Management 3 Appendix - page 4 of 5 Page 58 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. 4. Renovate / Expand 2"d Floor departments (particularly ED, Surgical, Imaging) 5. Move Admin / Conference rooms into the West Wing addition, reconfigure 1997 1s' Floor. Additional Long -Term Issues (not currently considered priorities by stakeholders) 6. Construct Behavioral Health Clinic, preferably on -site 7. Expand Long Term Care Center 8. Renovate / Reconfigure 3rd Floor departments (particularly creating ADA bathrooms) SECTION 3: Proximity Analysis Initial space needs and proximity requirements for discussion: U V a m Y Cy v O (U Function z c 2 ii KCHC Specialty Clinic 01 PT/OT Clinic Behavioral Health Clinic Nurtition Services Facilities Physician Sleeping Building Services Laundry Resp Therapy Legend Not essential Somewhat appropriate Essential Not applicable Section 3 Stakeholder Action Item: Address Questions SECTION 4: Concept Plan from 2023 Master Plan Version 1 Report (attached) SECTION 5: Space Program/Size Change Summaries for 2024 Options (attached) Jensen Yorba Wall Architecture Interior Design Construction Management 3 Appendix - page 5 of 5 Page 59 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. PKIMC/ KCHC Master Plan - Draft Report Page 31 7. The concept plans The final conceptual plans responded to the priorities established by the workshop participants: Minimize walking distances for patients; Easy access to parking; Accessibility into and within the building; Separation of public and staff flows; Designed to meet future demands; Cost and feasibility. The concept plan also responded to the ability to provide new and improved facilities with minimum phases. This would reduce costs and bring the new facilities online faster. The principal idea is to demolish the older, west side of the building, that is the most compromised in utilization and seismic safety. The proximity of this building to the remaining ones allows for direct links between them, reducing walking distances and simplify flows. The hospital team felt that temporary move of the elements housed in this building is feasible. The revised plans allow for clear and easy access to various areas. Clinic access from the west, deliveries from the northwest, visitor from the south and emergency and D&T access from the east. The plan did not delve into specific costs, although that was a constant in the deliberations. The proposed solution limits the footprint, the site and the phasing to minimize the cost impact. Other sites were discussed but their cost and accessibility eliminated those options. First Floor DELIVERIES -♦ �� EXPANDED EXPANDED PHARMACY LAB DIETARY r-t .o. f<D- YYY_� �� FIRST FLOOR CAMPUS IMPROVEMENT CONCEPT Jensen Yorba Wall Architects WDLRGROUP The new portion of the floor is dedicated to primary care clinics. The existing building is reconfigured to address full support functions in the north end. Pharmacy and Lab and relocated from the second floor and expanded. Dietary is relocated to the current KCHC space. Page 60 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. PKIMC/ KCHC Master Plan - Draft Report Page 32 Second Floor ...................... _............................. .................. .......: w I SURGERY ii IMAGING i ED �¢ i EXPANSION 'i EXPANSION i EXPANSIO OFFCAMPUS LONG LONG TERM TERM CARF CARE U14 UNR SECOND FLOOR CAMPUS IMPROVEMENT CONCEPT Jensen Yorba Wall Architects LDLRGROUP The second floor of the new building is dedicated to specialty clinics and therapies, both physical and mental. The vacant portion of the existing building allows for expansion for the surgery, imaging and emergency departments. Page 61 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion AGENDA ITEM #2.a. PKIMC/ KCHC Master Plan - Draft Report Page 33 Third Floor THIRD FLOOR CAMPUS IMPROVEMENT CONCEPT Jensen Yorba Wall Architects NDLRGROUP This floor is dedicated to the administration of both the hospital and KCHC. Page 62 of 105 Kodiak Community Health Center's (KCHC) Land Request Discussion 7 0 a v� n 0 3 3 c 2 CD Sv 3 n CD CD (n C� 2 C� r sv �J CD c CD Cn C) c Cn Cn O S PKIMC / KCHC Department Areas Space Programs - Final Options September 23, 2024 Overall Gross Areas Existing Change Target Target BGSF Notes 1st Floor 62,093 PKIMC - West Wing 31,210 PKIMC- 1997 Wing 23,609 KCHC 7,274 Does not include 2,500 sf of KCHCAdmin located offsite 2nd Floor 21,182 3rd Floor 15,978 99,253 Gross Department Areas Recommendations 1st Floor - West Wing Admin 4,167 72% 3,000 4,050 Not including other spaces, including conference rooms Specialty Clinic 4,805 80% 3,844 5,189 PT/CT 8,237 59% 4,860 6,561 Dietary 3,084 130% 4,009 5,412 Adding back Dining + 10% additional back of house space Laundry 1,306 100% 1,306 1,763 Materials Management 2,657 94% 2,498 3,372 Mechanical 2,583 In Building Gross Multiplier for new Program Spaces Circulation 4,373 In Building Gross Multiplier for new Program Spaces Subtotal 19,517 Building Gross Mutiplier 1.35 1st Floor - West Wing Replacement 26,348 1st Floor - 1997 Wing Admin 3,550 85% 3,018 4,074 72% reduction of office spaces, no reduction in conference room spaces Admin 6 (south of Corridor) 1,665 Admin 7 (Conference Rooms) 1,885 Building Services 1,426 100% 1,426 1,925 BS 2 (s of Corr, including RRs) 691 BS 3 (north of Corridor) 608 Physician Sleeping 1,064 69% 734 991 Functional apartment, so likely not reduced Storage 5,894 50% 2,947 3,978 Needs unclear. Some reduction possible, but may have to find equal space off -campus Mechanical 8,343 Mech spaces serve entire building and cannot be easily changed Circulation 3,331 In Building Gross Multiplier for new Program Spaces Portion of Corridor n of KCHC 1,123 KCHC 7,274 175% 12,730 17,185 30% over total gross current department area (including 2,500 sf off -site admin) Subtotal 20,854 Building Gross Mutiplier 1.35 Multiplier may be high for spaces that are already served by existing Mechanical Spaces 1st Floor - East Wing Select Departments Replacement 28,153 2nd Floor - 1997 Wing 21,182 Emergency Department 2,938 113% 3,320 4,482 Imaging 4,134 131% 5,416 7,311 Lab 1,727 129% 2,228 3,008 Pharmacy 1,813 124% 2,248 3,035 Surgical 5,820 104% 6,053 8,171 Subtotal 16,432 19,264 2,832 Deficit on 2nd floor, not including desired shell space Building Gross Mutiplier 1.35 Multiplier maybe high for spaces that are already served by existing Mechanical Spaces 2nd Floor -1997 Wing Select Departments Replacement 26,007 PKIMC / KCHC Department Areas Space Programs - Options 1 September 23, 2024 OPTION 0 - Renovation / Reconfiguration of Existing West Wing Work Items Reconstructed and reconfigured West Wing All current departments in West Wing at new recommended areas 26,348 Admin spaces from 1997 Wing, 1st Floor 4,074 Building Services from 1997 Wing, 1st Floor 1,925 TOTAL 32,346 Major Reconstruction / Reconfiguration 31,210 New Construction / Addition 1,136 Reconfigured 1997 Wing, 1st Floor - Phase 1 Total additional space reconfigured for KCHC 9,911 Space available from Admin and Building Services (south of Corr) 2,356 Additional space needed (7,555) Space available north (Admin, BS, Storage, Corridor) 9,510 Space remaining for Storage 1,955 Minor reconfiguration of existing KCHC 7,274 Major reconfiguration, including new mechanical equipment for expanded KCHC 9,911 Off -Campus Storage Rental 3,939 7 0 a v� n 0 3 3 c 2 CD Sv 3 n CD CD (n C7 2 C� r Sv �J CD c CD Cn C) C Cn Cn O S PKIMC / KCHC Department Areas Space Programs - Options 1 September 7, 2024 OPTION 1 - Replace West Wing with on -campus building, Major Reconfiguration of 2nd Floor Work Items Replaced West Wing All current departments in West Wing at new recommended areas Admin spaces from 1997 Wing, 1st Floor Building Services from 1997 Wing, 1st Floor KCHC Admin from 1997 Wing, 1st Floor TOTAL New Construction Reconfigured 1997 Wing, 1st Floor - Phase 2 Additional space reconfigured for KCHC Space available from Admin (south) and Building Services Minor reconfiguration of existing KCHC Major reconfiguration of Admin & BS for expanded KCHC New Construction (Mechanical Addition) Reconfigured 1997 Wing, 1st & 2nd Floor - Phase 3 Major reconfiguration of 1st Floor (new Lab & Pharmacy) Space available north of Corridor (Admin & Building Services) Area needed from Storage (replace with off -campus rental) Major reconfiguration of 2nd Floor (relocate corridor, create shell spaces) Space Program New Building Targets Admin 8,124 KCHC Admin 6,143 Specialty Clinic 5,189 PT/OT 6,561 Dietary 5,412 Laundry 1,763 Materials Management 3,372 Building Services 1,925 Total BGSF Mechanical (Approx, 20% of BGSF) 38,489 12,830 Per Floor Target 7,698 Included in BGSF Above 26,348 4,074 1,925 6,143 2,500 sf off -site + 1,000 sf on -site Admin with 30% increase + BGSF 38,489 3,768 Z356 7,274 Smaller renovation / reconfiguration needed 2,356 1,412 4,476 Gross dept. areas, not BGSF since mechanical and circulation already available. Z493 1,983 Or could just reduce Storage 6,438 1st Floor 2nd Floor 3rd Floor 1,400 6,724 6,143 5,189 6,561 5,412 1,763 3,372 1,925 13,096 12,527 12,867 38,489 PKIMC / KCHC Department Areas Space Programs - Options 1 September 7, 2024 OPTION 1b - Replace West Wing with on -campus building, Minor Reconfiguration of 2nd Floor Work Items Replaced West Wing All current departments in West Wing at new recommended areas, except MM Admin spaces from 1997 Wing, 1st Floor Building Services from 1997 Wing, 1st Floor KCHC Admin from 1997 Wing, 1st Floor Imaging from 1997 Wing, 2nd Floor TOTAL New Construction Reconfigured 1997 Wing, 1st Floor - Phase 1 Additional space reconfigured for KCHC Space available from Admin (south) and Building Services Minor reconfiguration of existing KCHC Major reconfiguration of Admin & BS for expanded KCHC New Construction (Mechanical Addition) Minor reconfiguration for MM (Admin & BS) Space available north of Corridor (Admin & Building Services) Reconfigured 1997 Wing, 1st & 2nd Floor - Phase 2 Major reconfiguration of 1st Floor (new Pharmacy) Space available north of Corridor (Admin & Building Services) Major reconfiguration of 2nd Floor (expand Lab) Reconfigured 1997 Wing, 2nd Floor - Future Phase Major reconfiguration of Imaging for ED and/or OR Expansion / Renovation 22,976 4,074 1,925 6,143 2,500 sf off -site + 1,000 sf on -site Admin with 30% increase + BGSF 7,311 42,429 3,768 2,356 7,274 2,356 1,412 2,498 Gross dept. areas, not BGSF since mechanical and circulation already available. Z493 Although these spaces equal need, probably will reconfigure some Storage to allow for Pharmacy in Phase 2 2,248 Gross dept. areas, not BGSF since mechanical and circulation already available. 2,493 1,281 1,813 Available from relocated Pharmacy. Note new space is BGSF, assuming new Lab mechanical space is needed. 4,134 Space Program 1st Floor 2nd Floor 3rd Floor New Building Targets Admin 8,124 1,400 6,724 KCHC Admin 6,143 6,143 Specialty Clinic 5,189 5,189 PT/OT 6,561 6,561 Dietary 5,412 5,412 Laundry 1,763 1,763 Building Services 1,925 1,925 Imaging 7,311 7,311 Total BGSF 42,429 15,136 14,425 12,867 42,429 14,143 Per Floor Target Mechanical (Approx, 20% of BGSF) 8,486 Included in BGSF Above 7 0 a v� n 0 3 3 c 2 CD Sv 3 n CD CD (n C� 2 C� r Sv �J CD c CD Cn C� c Cn Cn O S v CD 00 0 U1 PKIMC / KCHC Department Areas Space Programs - Options 1 September 7, 2024 OPTION 2 - KCHC Moves Off -Campus, Smaller new on -Campus Building Work Items New KCHC - Phase 1 New Construction 17,185 Site Development, including 86 vehicle parking lot 2 acres Replaced West Wing All current departments in West Wing at new recommended areas, except Dietary and MM 17,564 Admin spaces from 1997 Wing, 1st Floor 4,074 Imaging from 1997 Wing, 2nd Floor 7,311 TOTAL New Construction Reconfigured 1997 Wing, 1st Floor - Phase 2 Space available south of Corridor, KCHC & Admin) Major reconfiguration of KCHC to become Dietary Remaining space available south of Corridor (see Pharmacy in Phase 2) Minor reconfiguration for MM (Admin & BS) Space available north of Corridor (Admin & Building Services) Reconfigured 1997 Wing, 1st & 2nd Floor - Phase 2 28,948 8,939 5,412 BGSF to account for new mechanical systems 3,527 2,498 Gross dept. areas, not BGSF since mechanical and circulation already available. 2,493 Major reconfiguration of Admin and extra KCHC space to become Pharmacy 2,248 Gross dept. areas, not BGSF since mechanical and circulation already available. Major reconfiguration of 2nd Floor (expand Lab) 1,281 1,813 Available from relocated Pharmacy. Note new space is BGSF, assuming new Lab mechanical space is needed. Space Program 1st Floor 2nd Floor 3rd Floor 1st Floor 2nd Floor 3rd Floor New Building Targets Admin 8,124 8,124 3,000 5,124 Specialty Clinic 5,189 5,189 5,189 PT/CT 6,561 6,561 6,561 Laundry 1,763 1,763 1,763 Imaging 7,311 Total BGSF Mechanical (Approx, 20% of BGSF) 28,948 9,649 Per Floor Target 5,790 Included in BGSFAbove 16,448 7,311 7,311 12,500 - 28,948 11,324 7,311 10,313 28,948 AGENDA ITEM #2.b. V,. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 11, 2025 ASSEMBLY WORK SESSION SUBJECT: Update On The Status Of The Chiniak School Water System ORIGINATOR: Aimee Williams, Borough Manager RECOMMENDATION: DISCUSSION: The water system for the Chiniak School is currently classified as "non-public". This is an acceptable classification if the water system is serving 24 people or less. Once the system is serving 25 or more people, it is required to be upgraded to a "public" water system. For the 2025-2026 school year, there is a family in Chiniak that had been homeschooling previously but is now sending their three children to the school. This unexpected change in enrollment, in addition to the fact that the teacher that will be added to the school is bringing a school age child with them, has pushed school enrollment to the limit. In order to not cross the threshold of the water system serving 24 and under to serving 25 or more, the Kodiak Island Borough School District has denied waivers for students from the Bells Flats area to be transported to the Chiniak school. This waiver denial has resulted in questions about the water system and caused an emotional outcry from several residents. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Manager Williams attended a Chiniak Advisory School Board (ASB) meeting on August 28, 2025, to better understand the situation. Members of the ASB and Superintendent Mica were online for the meeting. KIB staff is also reaching out to Alaska Aerospace and Friends by the Ocean to determine how they meet their public water system requirements. Kodiak Island Borough Page 69 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. Memo to: Bud Cassidy, Director Facilities and Engineering From: Robert Tucker, Director Maintenance and Operations Date: October 7, 2005 Subject: Chiniak Water System It has been brought to my attention that we could change the classification of the Chiniak Schools Water system. The States Department of Environmental Conservation (DEC) will allow a school with less than 25 students and staff to change the classification of a water system from a class A system to a class C system. At the present time the Chiniak School with student and staff have 18 people the water system is serving therefore would be eligible to make this change. The only problem with the school changing from a class A to a class C system is that the outside water spigot is kept open for the public. Keeping this spigot open to the public keeps our numbers above the 25-person count according to the state requirements, therefore keeping the system a class A system. The reason we would like to change this system to class C system is that it would save approximately $9000 annually for the district. There is no reason the District should have to pay this amount in testing each year if the Borough wants to keep a watering point open to the public. I would like to request that either the spigot gets closed to the public bringing our count below the (DEC) requirements. This way the district could change the classification of the system saving the District the expense of doing the State required testing. Or the Borough could take over the system and the expenses to keep this watering point open to the public and the school. Changing the system to a class c system would in no way compromise the safety of the drinking water that would be supplied to the school. We would still run a good clean system with checks and balances to keep the water safe for all involved. It would just cut out all the expensive testing required each year by the State. Thank you for considering this request. If you have any further questions on this matter please feel free to call me at 486-9238. Page 70 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. Memo to: Bud Cassidy, Director Facilities and Engineering From: Robert Tucker, Director Maintenance and Operations Date: October 7, 2005 Subject: Chiniak Water System It has been brought to my attention that we could change the classification of the Chiniak Schools Water system. The States Department of Environmental Conservation (DEC) will allow a school with less than 25 students and staff to change the classification of a water system from a class A system to a class C system. At the present time the Chiniak School with student and staff have 18 people the water system is serving therefore would be eligible to make this change. The only problem with the school changing from a class A to a class C system is that the outside water spigot is kept open for the public. Keeping this spigot open to the public keeps our numbers above the 25-person count according to the state requirements, therefore keeping the system a class A system. The reason we would like to change this system to class C system is that it would save approximately $9000 annually for the district. There is no reason the District should have to pay this amount in testing each year if the Borough wants to keep a watering point open to the public. I would like to request that either the spigot gets closed to the public bringing our count below the (DEC) requirements. This way the district could change the classification of the system saving the District the expense of doing the State required testing. Or the Borough could take over the system and the expenses to keep this watering point open to the public and the school. Changing the system to a class c system would in no way compromise the safety of the drinking water that would be supplied to the school. We would still run a good clean system with checks and balances to keep the water safe for all involved. It would just cut out all the expensive testing required each year by the State. Thank you for considering this request. If you have any further questions on this matter please feel free to call me at 486-9238. Page 71 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. {{` -� ' 1 ' ,— E ! ! �! ff ` S SEAN PARNELL, GOVERNOR f 555 Cordova Street ?.fI �t..__�:• •it tr ? Anchorage, AK 99501 F' Phone: (907) 269-6064 DEPT. ENVIRONMENTAL CONSERVATION Fax: (907) 269 650 http://www.dee.state.ak.us/elYdw/ DIVISION OF ENVIRONMENTAL HEALTH I DRINKING WATER PROGRAM September 13, 2010 Mr. Robert Tucker Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 File Number: 2601.07 Re: Chiniak, KIBSD-Drinking Water Treatment Plant Status Component Inspection PWSID: 250168; Classification: Transient NonCommunity Public Water System; Source: Ground Water under the Direct Influence of Surface Water Dear Mr. Tucker: On April 29, 2010, the AIaska Department of Environmental Conservation (DEC) Drinking Water Program conducted a Status Component Inspection of your public water system's (PWS) surface water treatment components. DEC is conducting inspections at all of the State's surface water treatment systems to evaluate the current operational status of these systems. There have been many new rules over the past decade which affect surface water treatment. Many PWSs have completed upgrades to meet some of these rules, but are unsure whether their treatment system meets the current regulatory requirements. Some PWSs are unsure of the capacity of their water treatment system, and its ability to safely produce sufficient water to meet the needs of future community development. The Status Component Inspections help provide answers to these questions and create a baseline for planning any needed future upgrades. The main purpose of a surface water treatment system is to provide barriers that prevent microbes, such as viruses; Giardia and Cryptosporidium, from entering the water that the community drinks. The primary barriers in a surface water treatment system are filtration and disinfection (e.g. chlorine addition). In order to protect public health, each of these processes is required to meet a minimum treatment objective. While the most significant part of meeting a treatment rule is having adequate equipment, meeting the rule also means operating and maintaining that equipment effectively. The treatment credits awarded for filtration and disinfection are based on both current equipment and the current operations of that equipment, as observed during our visit. Based on our inspection, your system is awarded the treatment credits summarized in the enclosed table. This means that at the time of the inspection, your system was not in full compliance with existing surface water treatment rules. You may not be able to address this issue by changing the operations of your system. System equipment upgrades may be needed. The treatment system consists of three -stage cartridge filtration followed by chlorination. The cartridge Page 72 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2. b. September 13, 2010 W"[P Status Component Visit filters are not correctly sized for Giardia cyst removal and cannot be awarded credit for required Giardia and Cryptosporidium removal. Although not within the scope of this inspection, low water use can lead to excessive water age in this system which is often associated with both disinfection by-product and taste and odor issues. This is a summary of your treatment system status. It is intended to provide a starting point for those systems that may have treatment issues, or who may be considering future community needs. Please contact me for more information on this inspection, or to discuss the treatment credits that you were granted. By working with the public water systems, we hope that together we can enhance the public health protection provided by your water treatment system. Thank you for your help in conducting this important assessment. Sincere y,, William Tyrell, P.E. Environmental Engineer Cc: Verda Konig, Operator Lawrence Camp, AK DEC/DW Program Page 73 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2. b. State of Alaska Department of Environmental Conservation Drinking Water Program PUBLIC WATER SYSTEM TREATMENT STATUS SUMMARY SYSTE _ _1,1ATION: Chiniak, KIBSD (250168), Chiniak, AK Inspect'-_ 04/29/10 Population Served 7 / 44 / 0 Community / NonTransient Non Community /'Transient Filtration Type Alternative Max Filtration Flow Rate (gpm) 4 Filter Operation Continuous Number of Filters in Service 6 Filter to Waste NA Inactivado n 'ry;, : Chlorine Peak Ho urlt' lvw (gpm) 0.5 *Total CT Water Storage (gal) 321 plug flow +1500 tank *CT Baffle Factor 1 plug flow,0.1 tank *Total Eiactivat +Jn (CT) Ratio at Visit 3.77 (actual minute � /required minutes) 3.80 (C), 7.16. (pH), 0.56 (mg/1) * CT calculations apply to systems using chlorine or ozone for disinfection of Giardia or viruses. Master dieter mate Verified 04/29/10 Comnletts Cartridge filters openings too big for cyst removal. Low water use and ample storage might le is v >r quality problems associate,,:,!"'— �.vater age. TREATMENT CREDITS Filtration Credit — Giardia / Cryptosporidium 0 log minimum 2 log required for filtration only Total Inactivation Credit — Virus 4 log minimum 4 log required Total Inactivation Credit— Giardia 11 log minimum 0.5 log required for inactivation only minimum 3 log required for total of filtration+ inactivation Page 74 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. THE STKI'E °fALASKA GOVERNOR BILL WALKER AO r December 21, M 16 Mr. Robert 7 acker KIBSD Chiniak School 710 Mill Bay Road Chiniak, AK 99615 Department of Environmental Conservation DIVISION OF ENVIRONMENTAL HEALTH Drinking Water Program 555 Cordova Sheet Anchorage, Alaska 99501 Main: 907.269.7653 Fax: 907.269.7650 carey.thissen®alaska.gov Attachment #2 Re: Boil Water Notice for KIBSD Chiniak School Public Water System, ID# 250168, Non -Transient Non -Community Water System, Surface Water Source Dear Mr. Tucker, This department received notification on December 20, 2016 that the KIBSD Chiniak School, public water system ID# 250168, is not meeting the requirement of the Surface Water Treatment Rule per (40 CFR 141). Under the Surface Water Treatment Rules any public water system using surface water as source must meet the following minimum required inactivation/removal of viruses (4 log), Giardia lamblia (3 log) and Cryptosporidium (2 Log). In addition surface water systems must meet filtration requirements as outlined in (40 CFR 141.500). Currently KIBSD Chiniak is not conducting any disinfection or filtration prior to serving the water. 'Due to the above, the ADEC is issuing a Boil Water Notice (BWN) effective immediately. The enclosed Boil Water Notice and Public Notice (PN) need to be posted in public areas and need to be communicated to the public consumers via public announcements. ADEC will require the notices to remain posted and the boil water notice to be active until the time that the system is able to meet the treatment requirements of the Surface Water Treatment Rule. Thank you very much for your cooperation in providing safe drinking water to your consumers. We appreciate your diligence in resolving this matter. If you have any questions, please contact me at (907) 269-7653 or email carey.thissen@alaska.gov. Pa2c I of I Page 75 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. Sincerely, �Jl Carey Thissen Environmental Program Specialist Enclosure: Boil Water Notice cc: Cindy Christian, Acting Program Manager, DEC/DW Program, via email Heather Newman, Southcentral Program Coordinator, DEC/DW Program, via email Daniel Reichardt, Engineer, DEC/DW Program, via email DEC-EH-BWN Department wide Email Notification, via email Page 2 of 2 Page 76 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. PUBI C NOTICE _ BSD Grin) ., ak Public Water System PWSID #: AK2250168 On 12i20,2016, the 1, q at i cn: c f I: iai-onr-ertal Conservation was notified that KIBSD Chiniak public %v ;tor system does not meet the disinfection or filtration requirements of the Surface Water Treatment Rules under 40 CFR 14. For that reason the DEC Drinking Water Department has placed the commnLrnity on a boi' ,v.iter i o ice effective immediately. The Department confirms the necessity to place the public water system on a boil water notice as a necessary precaution to protect human health and this must be exercised until further notice. DO NOT DRINNK THE WATER WITHOUT BOILING IT FIRST. Bring all water to a boil for tN-,,o minutes or use bottled water. Boiled or bottled water should be used for drinking, making ice, b ushing teeth, washing dishes, and food preparation until further notice. Boiling kills most bacteria and other organisms in the water. Harmful microbes in drinking water can cause diarrhea, cramps, nausea, headaches, or other symptoms. Inadequate disinfection may pose a special health risk for infants, young children, some elderly, and people with severely compromised immune systems. The symptoms above are not just caused by organisms in drinking water. Disease symptoms may be caused by a number of factors other than the drinking water. If you experience any of these symptoms and they persist, you may want to seek medical advice. A Boil Water Notice is a public announcement advising water system users that they should boil their tap water for drinking and other domestic purposes. It is intended to protect the public's health from waterborne infectious agents that could be present in the community's drinking water supply whenever the water system is compromised. The health risks associated with ingesting water that has not been treated properly or boiled are hard to estimate. The State of Alaska has set an enforceable drinking water standard for total coliform bacteria to reduce -he risk of these adverse health effects. Under this standard all drinking water samples must be free of these bacteria. Drinking water that meets this standard is associated with little or none of this risk and should be considered safe with respect to total coliform. The Alaska Department of Environmental Conservation has issued a "BOIL WATER NOTICE" to this public water system. All water used for drinking or cooking must undergo a rapid boil for 2 minutes before use. This "BOIL, WATER NOTICE' is in effect until further notice. Page 77 of 105 Update On The Status Of The Chiniak School Water System p��1 L� r t�_, I I PU tx T w,,-, r P I Z f"A 0 Public Water System no fie& -he I&Skd, D.epartn-i ctit of Eiivironment xei A al Conversation cj '( L), _nher 20, 2016 - th 0 they do rto( currently meet the disinfection or liltrf-J ot-i )-cc oirements of the Surface Water Treatment Rule. 13C 1, '-�"VAXER NOTICE is issued eff Es 111 - effective 1.1,"21/2016. This 11 N.rnaici in effect and posted until the M,;- ar�.meiit rescinds it. f- BoH pater 2 minutes (nlWmum) before drinking. For more information call the Alaska Dept. of Environmental Conservation in Anchorage AK, at (907) 269-7653. I:. G) rn M b- AGENDA ITEM #2.b. THE SI'AI'E °fALASKA GOVERNOR BILL WALKER is 2017 Greg Hacker Kodiak Island Borough School District 722 Mill Bay Road Kodiak, AK 99615 Department of Environmental Conservation DIVISION OF ENVIRONMENTAL HEALTH Drinking Water Program 555 Cordova Street Anchorage, Alaska 99501 Main: 907.269.7653 Fax: 907.269.7650 carey.thissen@alcska.gov Attachment #3 Subject: Reclassification of IBSD Chiniak School to a Non -Public Water System PWSID 250168, Surface -Water Source Dear Mr. Hacker, Based on the information you provided to me via phone on July 6, 2017, it is the Departments understanding that the KIBSD Chiniak School daily population has dropped below 25 with a estimated daily population of 17 non -transients. To be classified as a public water system, a syMm must provide water to at least 25 individuals for a minimum of 60 days per year or contain 15 service connections. Therefore, this system is being reclassified to a non-public water system. Currently, there are no federal or state monitoring requirements for non-public systems. Please be advised that if the system begins to regularly serve at least 25 individuals the system will require reclassification and monitoring requirements will be reinstituted. Thank you very much for your cooperation in providing safe drinking water system to your consumers. If you have any questions or updates regarding this system, please contact me at (907) 269-7653 or email carey.thissetaalaska.sov. Sincerely. Carey ssen Envirormental Program Specialist cc: Robert Tucker, KIBSD Chiniak, via email Daniel Reichardt, DEC/EH/DW Program Engineering Section, via email IL ,ather Newman, DEC/EH/DW Southcentral Program Coordinator, via email Page 79 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2. b. Lodi ik Island Borough School District 722 Mill Bay Road Kodiak, Alaska 99615 Memo to: Robert Tucker, Kl3 Director of Engineering and Facilities From: Gregg Hacker, KIBSD Facilities Director Date: June 28, 2017 Subject: Chiniak School water system Action: Request planning meeting Based on the need to have a safe water system that meets the need of the school operating at is full capacity, it would be appropriate for KIB and KIBSD administration/staff to meet ASAP to discuss options and plan for the future operation of the Chiniak School domestic water system. The District is open to discussion about committing to funding for staff training/certification, water testing, water treatment and maintenance of an approved system. Page 80 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2. b. Kodi;,k lsl :nd Borough School L istrict 722 Mill Bay Road Kodiak, Alaska 99615 M:;__10 to: Larry LeDoux, Superintendent Frcrn: Gregg Hacker, Facilities Director Date: December 19, 2017 Subject: Chiniak water system funding Based on the previous KIB/KIBSD funding agreement for the Chiniak schoo'. later system, rec;,:nmend that the District commit to the funding required to provide staff training/certification, water testing, water treatment and minor maintenance associated with the ope, atiun of a new water system to provide safe drinking water to the Chiniak School provided that the system will not be used as a public water supply. In the event that the system is used by the public, the Disu•ict may need to consider a shared funding responsibility. In t.'�e event of a school closure this funding commitment should become a E: _ cug:. responsibility. The Di:..icts a ;: al cost to fund this water syst:.m is uncertain until the system design is accepted by the regulating authority(s) and the initial sampling/testing has been completed. Page 81 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. KODIAKISL"D BOROUGH Engineering & Facilities Department MEMORANDUM DATE: 2/28/2018 TO: Kodiak Island Borough Assembly through Michael Poiwrs, KIB Manager FROM: David Conrad 12E: Chiniak Shelter / Libraq Update This. memo has been prepared to provide an update on the progress and status of the Chiniak Shelter / Library Project per your request. Curre lit Status: On February 20, 2018 the construction project for the replacement structure was advertised to bid with a closing date of March 20, 2018. A prc-bid nncctutg was held at the KIB Projects Office on March I. 2018. The application tar zoning compliance has been submitted for review and approval and is scheduled for the March 1.1 and March 21 Planning and "Zoning meetings. Project Development: Tile E/F staff has worked with the Chiniak area residents in the development, planning and design of the proposed replacement facility to be constructed on the original building location. The preliminary drawings were reviewed and forwarded to the insurance company. AML/JIA for review and submittal to the th'urd-party insurer, McLarens and their construction review firm, Young and Associates. Aficr the initial insurance review. comments of the preliminary drawings were received and analyzed. Adjustments to tine design were made to reduce the overall cost and scope of the proposed design. The F./F stan,worked with Jenson- Yorba- Lott to adjust the design to closer lit the initial comments of the insurance team. The KIB has placed the insurer on notice that continued adjustment of the design and drawings would deplete the design finds allowable by the insurers. The KIB has stated in writing that once the design budget had been exhausted the insurer would be required to pay for any additional design work. To date the K1B has received an initial insurance payment of*S383,877 towards for the design and construction effort. Tile insurers have calculated that based on the adjusted drawings, the design and construction cost estimate is S29238 over the Replacement Cost Value (RCV). The K113staff has provided information to the insurer that identifies perceived shortfalls regarding construction methods, updated product use and design omissions not considered by the insurer. As the original facility was constructed approximately 30 years ago, multiple code changes associated with the various building systems and methods have greatly changed. These are not limited to the more restrictive requirenncnis for seismic and uplift engineering standards and practices. Factors quell as consideration for Pace I of.; Page 82 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. critical structure design criteria, compliance with the Americans with Disabilities Act, have not been included in their evabration. The staff continued to provide information to the insurers that controverted their estimated value of the RCV with We or no change to the originally calculated value. .0 aiiJ-January the KIB was contacted by Jeff Lucas, Senior Casualty Claim Adjuster for AMLIJIA Dui-4 .his p}ione conference, Mr. Lucas advised the staffthat in his experience the third party has appeared to dig in regarding adpsting the RCV and that the KIB should consider packaging the request for proposal and adverdsrtng the project. This action would clarify the actual cost of the construction project so that real world cost can be explored further. Rftar cwusukativa with Mr. Powers, staff was directed to put the job out to bid. The plans were then put :;eore the Architectural Review Board and approved with minor changes. As stated earlier this project is cu:reimly out for bid and bids are due March 20, 2018. Vbaitr• dualoly: irvLL though isle building is currently out for bid there is no defined plan for a water supply. The original shalitr/Library su-aclure water supply was pumped up to the facility from the Chiniak School water sysa;iyt but 6; e school water system is not a feasible option. 0 �, i Lhe pa! severalyears, non -compliant levels of fecal coliform have been detected in the required water sampling protocols, and currently the KIBSD is in voluntary compliance with the ADEC for a bog oniy order for the school facility. This situation is most likely due to the current use of a shallow well that s beiag irii[iLnted by surface water. The deep well located near the school facility had been previously e;:it�numttk: by feel oil Because of these issues, during the development of this project, conversations regarding a new shared water wen for the Shelter/Library and the school have been conducted. 'ilia K;;3 a a.`': _cave discussed the potential to drill a commercial water well on the Shelter /Llrary c pt.ty. Thin piarye. Ly is up gradient f onn the school in an undeveloped area bordered by KIB property. Sto,t'"eL-ves that the 200-fL separation distance required between well and the existing septic can be dar.u•aed wiu r i Gin current property boundaries. This idea had been briefly discussed in a prior Assembly Scssiui. by Mr. LeDoux. aiief dscussions witi. the KIBSC and K1B staff, the KIBSD has provided a letter in which Mr. L.eDoux rec�,iraiia:cd it at the District convait to die funding required to provide staff paining / mac_ «fio Barr wtttf;r tasdug, wirer treatmei,n aind ir&or maintenance associatedwith the operation of a new water systew io provide safe t rkking ware: to the Chiniak School provided that the system will not be we j as a pubiie water supply." This correspondence has been provided in the packet for reference. c :: s L: e.a .tiy avf :Z; white l; FevBring and Facilities budget from rental payments by the :..:III. A p u;u of iaese existing fund: could bz designated for the development this d r� water well and associated treatment system and building. This action would benefit both entities. KIL staff has discussed the potential of the installation of a well with the local well duller and KIB maintenance contractor to obtain preliminary estimated costs. A short access road and 20fL x 50 fL, gc,v�-1 pad is required for the placement of the well drilling equipment. ltitial discussions with Mill Bay Drilling suggest that a commercial we% drilled to a depth of 200 ft. with forty foot of steel casing would cost between $12,000.00 and $15,000.00 thousand dollars. Discussions Page 2 of 3 Page 83 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. with the well driller and area residents have resulted in a conclusion that a 200-ft. depth well will hold approximately 350 pCons of water with an estimated recharge of one to two hours on average. This cost is assuming that the processed rock left at the nearby A-1 Timber quarry site can be used for this purpose. Processed graded rock will not be required for the road or pad construction. 11. access road and equipment pad required is estimated to be at a cost of less than $25,000.00. This v< ouid cousisi of a pioneer road constructed to support the weight of the drrll truck and flatbed with drill stem. Construction of this work pad would provide the start for a foundation or slab on grade concrete floor to cap the weD and provide adequate space for water treatment equipment and storage at the well llie anticipated well house based on a 300-sq. ft. building, including the well pump, pressure tank, storage vessel and treatment equipment is preliminarily estimated at $175, 000.00. Currently $314,000.00 6)&s are available in the F/F budget that could be designated for this project component. .fit this liras, starirecomrnends &az consideration for this additional work be delayed ur.rA the bids are rcoaived and processed for the facility construction of the Shelter / Library. At that time consirleratioa for "projects can be f4 evaivated and direction provided for the continuation of the discussed projects. afyoo raq-6-c a ouai inloraaaaaa, please contact me at your convenience. Page 3 of 3 Page 84 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. r�_!M ENGINEERING GROUP Memorandum Date: February 10, 2023 To: Dave Conrad From: Christi Meyn, PE—CRW Engineering Group Ryan Moyers, PE — CRW Engineering Group Project: Chiniak School Water Treatment Alternatives Project No: (CRW# 21904.00) Subject: Draft Water Treatment Alternatives Memo 1. Introduction and Existing Conditions CRW Engineering Group (CRW) has been hired by the Kodiak Island Borough (KIB) to evaluate water treatment alternatives for the Chiniak School. KIB is responsible for providing drinking water to the school, which serves less than 25 students and staff and is currently classified as a non-public system. Water for the Chiniak School comes from an infiltration gallery located approximately 10 feet from a small stream. Four 6-inch buried perforated drain pipes extend from a 48-inch diameter concrete manhole. A 1/3 horsepower submersible well pump moves water from the manhole into an approximately 30' x 30' building that houses water treatment equipment, water storage tanks, and distribution pumps for the school water system. The Water Building is located approximately 2,000 feet east of the manhole. The infiltration manhole water source was sampled in March 2022. Water quality results are listed in Table 1. Table 1: Raw Water Quality Results Analyte Result MCL Analyte Result MCL Alkalinity, as CaCO3 (mg/L) 12.2 - e. coli absent Hardness, as CaCO3 (mg/L) 14.3 Total Coliform absent Color (PCU) 5 15 Iron (mg/L) 0.125 0.3 Nitrate, as N (mg/L) 0.1 1 Magnesium (mg/L) 1.09 Nitrate/Nitrite, as N (mg/L) 0.2 Manganese (mg/L) 0.0005 0.05 pH 6.7 6.5 — 8.5 Calcium (mg/L) 3.92 TDS (mg/L) 53 500 TOC (mg/L) 1.17 TSS (mg/L) 0.525 DOC (mg/L) 1.28 Turbidity (NTU) 0.25 UVT (%) 89.7 Legend: MCL— maximum contaminant limit mg/L— milligram per liter TDS—total dissolved solids TSS—total suspended solids PCU — platinum cobalt unit NTU — nephelometric turbidity unit TOC — total organic carbon DOC — dissolved organic carbon Anchorage Office: 3940 Arctic Blvd. Suite 300, Anchorage, AK 99503 1 (907) 562-3252 fax (907) 561-2273 Palmer Office: 808 S. Bailey St. Suite 104, Palmer, AK 99645 1 (907) 707-1352 www.crweng.com Page 23 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 85 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. February 10, 2022 Kodiak Island Borough Chiniak School Water Treatment Alternatives Water quality is affected by seasonal melt and rain events, including spikes in color. The untreated water has also tested positive for e. coli or total coliform in the past. A boil water notice was issued by the Alaska Department of Environmental Conservation (DEC) in 2016 due to a lack of water treatment to meet the Surface Water Treatment Rule. At some point after 2016, cartridge filtration and a chlorination system with serpentine chlorine contact time (CT) piping was installed. The chlorination system is no longer in operation and ultraviolet (UV) disinfection has since been installed. Figure 1 (attached) shows the current water treatment process schematic. Raw water enters the Water Building from the infiltration manhole and passes through two wall -mounted 5-micron sediment filters before entering a wall -mounted UV disinfection system, which includes a VIQUA SQ2 Tap UV unit with a VIQUA BA-ICE-S controller. The current UV dose and flow through the unit is unknown. The UV lamp was last replaced in 2022. After the UV system, disinfected water is stored in two 250-gallon polyethylene tanks inside of the Water Building. The storage tanks are reported to have algal growth on the interiors. Two pressure pumps and a hydropneumatic tank supply pressurized water to the school. Before leaving the Water Building, the disinfected water passes through two more cartridge filters and a second UV system. Additional equipment in the Water Building includes an unused hydropneumatic tank as well as pumps and piping to and from the Library Well. Two reverse osmosis (RO) units are installed at the school on taps for potable use. One unit is located on a drinking fountain, and the second unit is installed on a faucet. The RO units are rated for 0.75 gallon per hour flow and include small under -sink pressure tanks. All water for consumption is collected from these two faucets, including students' personal water bottles and all water used in the school kitchen. Kitchen staff fill 5-gallon jugs to use for cooking, which can take up to five hours to fill from the existing RO unit. 2. System Class Determination The Chiniak School Water System was reclassified in 2017 to a non-public system, due to the limited number of people receiving water from the system. Currently, there are no federal or state monitoring requirements for non-public systems, and the system is not required to have a certified water treatment operator. In 2017, the system was serving a population of 17 non -transients. Currently, the school serves a population of 24. Once the system reaches a population of 25, it will require reclassification to a public system, which will trigger monitoring requirements and require a certified operator. The monitoring requirements will vary depending on the type of water treatment and are detailed in Section 5. Both alternatives will require a Class I Water Treatment operator due to the use of UV disinfection. At the time of reclassification to a public water system, DEC Drinking Water Program will review the treatment system for compliance with public water regulatory requirements. The Drinking Water Program is unable to review non-public system engineering plans for future compliance. 3. Treatment Requirements Surface water sources must have sufficient treatment to ensure adequate removal or inactivation of pathogens, specifically, viruses, Giardia lamblia, and Cryptosporidium. Table 2 outlines the required removal of each pathogen that surface water systems must provide. 2of8 Page 24 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 86 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. February 10, 2022 Kodiak Island Borough Chiniak School Water Treatment Alternatives Table 2: Surface Water Pathogen Removal/Inactivation Requirements Pathogen removal is achieved by filtration, and pathogen inactivation is achieved by disinfection. In addition to pathogen removal or inactivation, water treatment systems with a surface water source must include filtration prior to disinfection, as well as provide a disinfectant residual in the distribution system. The Environmental Protection Agency (EPA) assigns treatment credits to established treatment technologies to meet the log removal/inactivation requirements listed in Table 2. These treatment credits are detailed in Section 5. 4. Design Flow A design flow of 950 gpd was estimated using fixture flows and approximate uses per day. Table 3 summarizes the fixtures, flows, and daily use used for this determination. Table 3: Design Flow Calculation Fixture Uses/day 1 Fixture Flow 1 Use Duration Total Flow (gpd) Toilet 4 1.5 gal/flush - 150 Bathroom Sink 4 1 gpm 2 min 200 Shower 13 2.5 gpm 15 488 Kitchen Sink 6 1 gpm 15 90 Dishwasher 3 6 gal/use - 18 gal Total 946 gpd S. Treatment Alternatives Two treatment alternatives were evaluated for the Chiniak School water treatment system, which is currently a non-public water system using a surface water source. The system has the potential for reclassification to a public system once the population rises above 25 people, and the alternatives are based on compliance with public water system regulations. The existing cartridge filters in the Water Building have not been approved by DEC for treatment credit and will require replacement with an approved filtration technology. The first alternative evaluates the replacement of the existing cartridge filters with new filters that are certified by DEC to meet water treatment requirements. The second alternative evaluates the replacement of the existing cartridge filters with an RO filtration system. The existing UV units are not validated to certify the UV dose required for treatment credit, and so both treatment alternatives include the replacement of the existing UV system to meet disinfection requirements. UV disinfection does not provide a disinfection residual in the distribution system, and so a chlorine injection system would be required downstream of UV disinfection. Contact time would not be 3of8 Page 25 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 87 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. February 10, 2022 Kodiak Island Borough Chiniak School Water Treatment Alternatives required because chlorine would not be used for inactivation credits. The chlorine system would consist of liquid sodium hypochlorite, a dosing pump, and instrumentation to flow -pace the chlorine into the water line exiting the Water Building to maintain a minimal chlorine residual. Both alternatives also include water storage tank replacement and demolition of unused equipment and piping from the Water Building and removal of the point -of -use RO systems at the school. A site visit was not performed as part of this project, and the treatment alternatives do not include an evaluation of the existing building conditions. It is assumed that the existing building has adequate space for either treatment alternative, that the building condition is adequate for reuse, and that the existing electrical service is adequate to supply added electrical load from new equipment. 5.1 Alternative 1: Cartridge Filtration Alternative 1 consists of replacing the existing wall -mounted cartridge filters with an alternative filtration technology that has been certified by DEC to meet specific treatment credits. The Harmsco HC/170-LT2 cartridge filter with approved housing vessel is certified by DEC for a 2.5-log Giardia filtration credit and a 2.0-log Cryptosporidium filtration credit, for raw water with turbidity less than 1 NTU and flows up to 100 gpm. Using a certified alternative filtration technology does not guarantee approval for use by DEC, and each installation must be reviewed and approved on a case -by -case from DEC. 5 „ The Harmsco cartridge filter system would replace the existing 5-micron > = i cartridge filters. The system would consist of two 0.5-micron pre -filters, two ns 0.35-micron intermediate filters, and two HC/170-LT2 final filters. All filters would be floor -mounted and require approximately 6 square feet of floor r space, plus clearance for maintenance. Photo 1 shows a floor -mounted filter �! example, and Figure 2 (attached) shows the proposed flow schematic for this ;z i - alternative. A flow control valve would be installed downstream of the r cartridge filter system to provide a backpressure of 5 psi across the system. One prefilter, intermediate filter, and final filter are adequate for the design flows, but a second set of filters would be installed to provide full redundancy I if one set of filters is offline. The existing UV unit would be replaced with a new wall -mounted system that Photo 1: Floor -mounted can provide a UV dose of 186 mJ/ cm'. The required UV dose is higher for this cartridge filters alternative because all treatment credits for viruses must come from UV disinfection, instead of being split between filtration and disinfection. The UV system would also be required to be factory validated and monitor flow, lamp status, and UV intensity for reporting to DEC. Two UV units would be installed to provide full redundancy if one unit is offline. In addition to UV monitoring requirements, turbidity from the filter effluent must be monitored and reported to DEC to follow water treatment regulations. Table 4 shows a summary of the required and proposed treatment credits for Alternative 1. 4of8 Page 26 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 88 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. February 10, 2022 Kodiak Island Borough Chiniak School Water Treatment Alternatives Table 4: Alternative 1 Pathogen Removal Summary Virus inactivation Giardfa Cryptosporidium removal removal Required Treatment 4-log 3-log 2-log Bag Filtration Credit 0-log 2.5-log 2-log UV Disinfection Credit (186 mJ/cm2) 4-log > 0.5-log Total Provided Credits 4-log 3-log 2-log The proposed treatment process for Alternative 1 would require a Class I certified Water Treatment Operator. The total capital cost for Alternative 1 is approximately $459,000 - $745,700 and varies due to preliminary estimating limitations. The costs have been estimated based on information from similar projects, budgetary estimates provided by equipment manufacturers, and allowances for shipping, labor, and general materials such as piping and electrical work. In addition to the treatment system upgrades, this estimate includes replacement of the existing water storage tanks, demolition of the unused hydropneumatic tank, Library pressure pumps and piping, school RO units, and CTserpentine piping. Table 5 shows the capital cost summary. Table 5: Alternative 1 Capital Cost Item Cost Construction Cost Subtotal $254,900 - $414,200 Engineering and Management (37%) $94,400 - $153,300 Contingency and Inflation (43%) $109,700 - $178,200 Total $459,000 - $745,700 The total annual operations and maintenance (O&M) cost for Alternative 1 is $33,950 per year. Table 6 shows the O&M summary. Labor costs include time for water sampling, regulatory reporting, and UV and cartridge equipment replacement and maintenance. Power costs include the UV bulb electricity costs. Miscellaneous supplies include liquid chlorine and UV bulb and cartridge filter replacements. Major equipment amortization includes the replacement cost for the UV unit over a 10-year life. The O&M estimate is not a comprehensive summary of all costs associated with the existing Water Building and should only be used for comparison purposes. 5 of 8 Page 27 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 89 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. February 10, 2022 Kodiak Island Borough Chiniak School Water Treatment Alternatives Table 6: Alternative 2 O&M Cost Item Cost Labor $28,164 Power $99 Miscellaneous Supplies $2,600 Major Equipment Amortization $150 Contingency (10%) $3,086 Total Annual Cost $33,950 5.2 Alternative 2: Reverse Osmosis Filtration ' Alternative 2 consists of replacing the existing cartridge filters with a point -of -entry RO system. This system would be located in the Water Building and require roughly 30 SF of floor space, not including maintenance access and chemical storage. RO systems receive filtration credits for 3-log virus removal, 3-log Giardia removal, and 2-log Cryptosporidium removal. RO filters consist of a semi -permeable membrane through which water molecules can pass through. Larger molecules do not pass through the filter and are discharged in a continuous reject stream. Typically, the reject stream comprises up to 50-70% of the feed flow if the water is Photo 2: Reverse above 77' F. For a feed flow of 5 gpm with cold water, less than 1 gpm of filtrate Osmosis System would be produced, and 4 gpm of reject would be produced. The reject stream would be discharged to a sump in the Water Building and pumped to the school's sanitary sewer line via a new buried force main line. Additional analysis of the school's wastewater system capacity should be performed if this alternative is selected, as the reject flow stream would produce approximately 5,000 gpd of wastewater. Heating the influent water to 77° F could increase the filtrate flow to 1.5 gpm and reduce the reject flow to 3.5 gpm but was not considered for this alternative. The RO system consists of a 1.5-hp pressure booster pump and pressure tank, two RO units with one replaceable membrane per unit, a water softener, and a calcite tank for filtrate pH adjustment. The RO units are each rated for 5 gpm influent flow with 0.7 gpm filtrate produced. At least one RO unit would be online 24 hours a day, with the second unit coming online during the school day as demand increases. Influent water would be boosted to a pressure of 150-200 psi and pass through a water softener before being filtered. The filtrate would be slightly acidic due to the treatment process and would enter a calcite tank to increase the TDS content and make the water less aggressive before entering the distribution system. The existing UV unit would be replaced with a new wall -mounted unit that is factory validated and can provide a UV dose of 58 mj/ CM2, as well as have the ability to monitor flow, lamp status, and UV intensity for reporting to DEC. Two UV units would be installed to provide full redundancy if one unit is offline. It is assumed that the existing electrical service can support the added electrical load from the RO system, UV units and chorine metering pump. Figure 3 (attached) shows the proposed treatment schematic for Alternative 2. 6of8 Page 28 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 90 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. February 10, 2022 Kodiak Island Borough Chiniak School Water Treatment Alternatives In addition to UV monitoring requirements, turbidity from the filter effluent must be monitored and reported to DEC to follow water treatment regulations. Table 7 shows a summary of the required and proposed treatment credits for Alternative 2. Table 7: Alternative 2 Pathogen Removal Summary Virus removal/ inactivation Giardia removal Cryptosporidium removal Required Treatment 4-log 3-log 2-log RO Filtration Credit 3-log 3-log 2-log UV Disinfection Credit (58 ml/ cm') 1-log Total Provided Credits 4-log 3-log 2-log The proposed treatment process for Alternative 2 would require a Class I certified Water Treatment Operator. The total capital cost for Alternative 2 is approximately $918,000 - $1,491,900, and varies due to preliminary estimating limitations. The costs have been estimated based on information from similar projects, budgetary estimates provided by equipment manufacturers, and allowances for shipping, labor, and general materials such as piping and electrical work. In addition to the treatment system upgrades, this includes replacement of the existing water storage tanks, demolition of the unused hydropneumatic tank, Library pressure pumps and piping, school RO units, and CT serpentine piping. Table 8 shows the capital cost summary. Table 8: Alternative 2 Capital Cost Item Cost Construction Cost Subtotal $510,000 - $828,800 Engineering and Management (37%) $188,700 - $306,700 Contingency and Inflation (43%) $219,300 - $356,400 Total $918,000 - $1,491,900 The total annual O&M cost for Alternative 2 is $42,727 per year. Table 9 shows the O&M summary. Labor costs include time for water sampling, regulatory reporting, UV bulb replacement and maintenance, and RO system maintenance. Power costs include the UV and RO electrical costs. Miscellaneous supplies include liquid chlorine, UV bulb and RO membrane replacements, and brine salt for the water softener. Major equipment amortization includes the replacement cost for the UV and RO systems over a 10-year life. The O&M estimate is not a comprehensive summary of all costs associated with the existing Water Building and should only be used for comparison purposes. 7of8 Page 29 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 91 of 105 Update On The Status Of The Chiniak School Water System AGENDA ITEM #2.b. AGENDA ITEM #2.a. February 10, 2022 Kodiak Island Borough Chiniak School Water Treatment Alternatives Table 9: Alternative 2 O&M Cost Item Cost Labor $30,107 Power $1,186 Miscellaneous Supplies $3,700 Major Equipment Amortization $3,850 Contingency (10%) $3,884 Total Annual Cost $42,727 6. Conclusion and Recommendation The cartridge filtration system (Alternative 1) is the recommended treatment process for the Chiniak School water treatment system. This option would provide adequate drinking water treatment credits to comply with regulatory requirements and is the lowest capital cost and O&M cost option, as well as the least complex to operate. Because the Chiniak School does not currently meet the requirements of a public water system (25 users), any upgrades designed are not eligible for review and approval by DEC Drinking Water Program and would need to be approved once the system reaches 25 users. Attachments: Figure 1— Existing Treatment Schematic Figure 2 —Alternative 1 Schematic Figure 3 —Alternative 2 Schematic References: • EPA Long Term 2 Enhanced Surface Water Treatment Rule Toolbox Guidance Manual — April 2010 • EPA Region 8 Surface Water Treatment Rule Fact Sheet • Alaska Department of Environmental Conservation, Division of Water, Classifying Water and Wastewater Systems Website (https:Hdec.alaska.gov/water/operator-certification/classifying- wate r-a n d-wastewa to r-syste m s/) • Alaska Department of Environmental Health, Drinking Water Program, Alternative Filtration — Cryptosporidium Website (https:Hdec.alaska.gov/eh/dw/engineering/alternative-filtration- crypto/) 8 of 8 Page 30 of 76 Update And Discussion On The Following Engineering And Facilities Depart... Page 92 of 105 Update On The Status Of The Chiniak School Water System v m W 0 C Q N (D(D D Q 0 o' 0 CD 0 0 fop, 14ol cQ m 7-------------------------------------------------------------------------------------------------------------------------------- 7CD _Z D Q SyNAG Uv n F CD Syjef n 15 m CID Z n CID y N A B C D U ��=awe v m 0 0 C Q N (D D C2 0 o' 0 UK n m v n m N a' v m 0 0 Cn C Q N CD D I? 0 o' 0 UK AGENDA ITEM #4.a. Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 TO: Kodiak Island Borough Assembly FROM: Aimee Williams, Borough Manager RE: Manager's Report, September 11, 2025 Manager's Department Gubernatorial Candidate Mayor Arndt and I were asked to meet with Gubernatorial Candidate, Click Bishop, while we visited the area. We were able to meet with him and learn a little bit about his campaign on September 2"d YMCA The lease for the left side of the cottage buildings at 720 Egan Way, Suite 102, is being reviewed by the President and CEO of YMCA Alaska. We expect to have the new YMCA offices being set up inside of that building next week. Kodiak Economic Development Corporation Attended the strategic planning meeting for KEDC which evaluated the organization's role in the community and the role of board members. Kodiak Fisheries Development Association Attended the annual meeting of KFDA this morning. All the KIB appointee seats are filled. There is one City of Kodiak seat open for a Crab Harvester Representative. North Star Elementary Work is still being completed to determine the reason for irregularities in the fire alarm system in the building. Our E&F Director is working with KIBSD to resolve the issue. Code Enforcement KIB reluctantly accepted the resignation of our Code Enforcement Officer, James Dixon. James has been with KIB for just over five years. His last day at work will be on September 19th and we wish him well on his move to Florida. Page 96 of 105 AGENDA ITEM #4.a. Software Conversion Timeline September 1st- 12th Continued spot training, testing and verification work — both departments September 12t" End of Day backup sent to Tyler by Fred September 15th - 191n Freeze week for both departments — no work in PACS while data is being converted September 23rd Go -Live Community Development Planning and Zoning Commission Work Session The Planning and Zoning Commission held a work session on September 10, 2025. The work session continued a discussion on short-term rental related use definitions and a review of the current staff report format. The packet review included a discussion of the CIP list, Maritime Museum parking variance, a land disposal by lease review for the fairgrounds, and a review of the code amendment to Title 17 related to childcare uses. PLAN 2045 — Parks, Recreation, Open Spaces, and Trails Element An open house on the parks, recreation, open spaces, and trails element of the comprehensive plan will be held on October 8, 2025, from 10 AM to 2 PM in the Assembly Chambers. In addition, a trails survey opened on Tuesday, September 2, 2025. The survey may be accessed from a link on the PLAN 2045 webpage: hftps://www.kodiakak.us/759/Plan-2045. Alaska Department of Transportation and Public Facilities PEL Study — Russian River and Sargent Creek Bridges Borough staff met with ADOT&PF staff and HDR staff to discuss the PEL study project. The hydrographic survey and drone photography, including UDAR (Light Detection and Ranging) has been completed. Hydrologists will be conducting fieldwork next week. The project website has been created and is located at www.kodiakpel.com. Staff also attended the first advisory committee meeting, which was held on September 9. Page 97 of 105 AGENDA ITEM #4.a. Finance Department 2025 Property Taxes The next payment deadline for those wishing to make full payments, or paid their first half payment after August 15t", is Wednesday, October 15tn Property Assessment and Taxation Implementation Project Staff is working with Tyler staff on final testing of calculations, entry screens, reports, and forms. From September 11 t" through September 22"d, staff will not be able to enter transactions in either software system while the final database transfer from our legacy system to the new system is completed. Go -live date is still planned September 231d where staff will be entering transactions into both the legacy software and the new software for as long as it takes to verify data accuracy in the new software. FY2025 Audit Our auditors will be here the week of September 15tn through September 19t" for final audit work. Assessing Senior Citizen (SC) / Disabled Veteran (DV) Exemptions • Outstanding applications: 16 (14 SC and 2 DV) remain undetermined. Assessing will not be able to rebill any undetermined applicants until after go live. • SC/DV Village trips with KANA for application filings have been scheduled for the week of Nov. 17t" (except Nov. 19), with backup dates for the week of Dec. 1 st • In -town SC/DV application KANA coffee hour two Dec. 3rd and Dec. 10tn • In -town SC/DV application at the Senior Center Nov. 19, Dec. 19 and Jan. 13. Exemption Appeals The Alutiiq Heritage Foundation Field Work • Assessing is working in all villages and remote areas. • Akhiok, Karluk, Old Harbor and Larsen Bay, Ugak, as well as 40% of remote "fly to only" areas have been completed • Assessing has completed one day in Port Lions and is scheduled for September 15tn and September 17tn to go back and finish. (The weather isn't looking good for this) • Final boat trip is scheduled Sept. 22 Tyler Conversion • Staff continues to familiarize themselves with the software and meet with Tyler Tuesday -Friday for questions • Tyler staff will be Kodiak for conversion Sept. 29-October 3. (Tyler gift to KIB). Will introduce to assembly Thursday Oct. 2"d Page 98 of 105 AGENDA ITEM #4.a. Information Technology This week, the IT Department is working on transmitting our PACS data to Tyler for the migration due to be live on June 23rd and is continuing to setup the servers and systems for the landfill network and hardware upgrade. Network and Connectivity IT is working with Engineering on upgrading the landfill network to utilize a new Starlink satellite internet service there. Hardware and Infrastructure IT is working on building new and upgrading existing servers and systems. Systems Administration IT is working on security patches for our systems, and on remediating any new security issues. GIS GIS has completed the maps needed for the Community Development Comprehensive Plan for Old Harbor, Ouzinkie, and is also working with Tyler for the migration to the new Assessing systems. Engineering and Facilities Staff Updates A new Maintenance Coordinator, Brandon Mastalir, has started. He has already assisted the staff in resolving a pump failure at the KFRC. Fuel Spill Assistance Comprehensive gap analysis and site investigation work plan to advance towards the closure of the spill at the long-term care center is under contract with NWFF. E&F will be reproposing the monitoring wells associated with the PKIMC fuel spill, and they will be removed after close out. Regional Solid Waste Management Plan Update Survey Congratulations to Richele Ferris - winner of the $100 of produce from the Kodiak Harvest Food Cooperative. And a big thank you to the over 150 community members and businesses who took time to take the survey - you input is extremely valuable! Fall Commercial Hazardous Waste Disposal Event The fall commercial hazardous waste disposal event is an opportunity for commercial businesses or governmental entities to safely and responsibly dispose of their hazardous waste materials. This year's fall event is scheduled for October 1 It and 2nd and will be conducted by appointment only. Attached is the flyer that the EF Staff has begun distributing to advertise the event. 4 Page 99 of 105 AGENDA ITEM #4.a. KFRC • A lighting circuit failed and caused a small fire in the egress stair well. Nodak Electricial will be replacing the light fixtures in both egress areas for a total cost of $5,973.98. • Industrial Pump Alaska order is moving forward. The delivery schedule was updated to include a contractor site visit to the manufacturing facility to conduct the QA/QC of the pump test prior to shipment. The new shipment date is December 18th. KFRC Ozonator (Decontamination) project has been reviewed and is ready to be advertised for bid. Discussions with the State of Alaska are occurring regarding the current requirements, and we have requested an extension for the 2026 construction season. Landfill • Regional Solid Waste Management Plan Update: A workshop with internal stakeholders occurred September 9th. The workshop goals were to review project objectives (options for recycling and waste, priorities, and constraints), discuss timelines and deliverables, and to develop a comprehensive table of changes to be incorporated into the update. • The new landfill fence energizer has been installed and small fence penetrations repaired. E&F is working with a contractor to conduct the larger repairs. Work is anticipated to be complete by October 31. Chiniak School Painting Preparation of the exterior is complete. Primer application started last and is waiting for drier weather. Multi -Facility Elevator Modernization E&F staff are working closely with the contractor to expedite the shipment of materials and are collaborating with all relevant stakeholders to reprioritize the modernization timeline. Both elevator systems have an estimated ship date mid -October and is estimated to take a minimum of three weeks to arrive in Kodiak. So, we are anticipating parts to begin arriving mid -November. Small Projects • Projects Office Stair Replacement: Staff posted a request for quotes on September 8th for the replacement of the entry way stairs into the 722 Egan Way side of the Projects Office (Cottages). Staff are hoping to have the work completed by September 26th. • Mill Bay Stairs Replacement: Staff will be posting the invitation to bid soon, for construction season 2026 spring/summer. Page 100 of 105 AGENDA ITEM #4.a. • Landfill Scale Shack Platform: Staff will be posting the invitation to bid soon, for construction season 2026 spring/summer. Other Contracts that will be coming up for renewal/rebid: • Analytical Laboratory Services (LTP Sample Testing) • Janitorial Services • Solid Waste Management Contract Committee/Board Meetings: • Health Facilities Advisory Board (HFAB): Sept. 22 at 3:00pm at the PKIMC Pillar Conference Room Solid Waste Contract Committee (SWCC): Sept. 30 at 4:00pm at KIB Downstairs Conference Room • Solid Waste Advisory Board (SWAB): Sept. 30 at 5:15pm at the KFRC Large Conference Room • Architectural Review Board (ARB): Sept. 22 at 1:00pm at KIB Downstairs Conference Room 6 Page 101 of 105 AGENDA ITEM #4.a. BOROUGH BAY R D. i� STE lWY111"o till All Commercial Business and Government entities must register with the Republic Services by or before SEPTEMBER 19, 2025 LE YOUR DROP OFF CONTACT: blic$ervices.corn Page 102 of 105 AGENDA ITEM #5.a. ,z} BOROUGH CLERK'S REPORT September 11, 2025 1. Election Update • The write-in candidacy period is still open, and it will close at 3 p.m. on Tuesday, September 30. Those who wish to run for office can get the write-in nominating forms from the 1 Clerk's Office and they are also available for download on 1 the KIB elections page. • The election pamphlets were mailed within the time frame required by code. The voters should have received the pamphlets last week and there are copies available in different stores in Kodiak and at the canneries. The pamphlet can be accessed online, and it is also on the Borough's Facebook page both in the English and Filipino language. • We have mailed out 706 by mail ballots to registed voters in x,•.,.��^ Chiniak and the outlying communities so those should start — showing up in the mail this week and next week. To those who do not get their ballots in the mail, they can early vote or contact the Clerk's Office for a ballot. " • The election training for the City precinct workers is scheduled on Monday, September 15 and the Borough - i o�ra�°"LLmE"aos�°J precinct workers are scheduled on Tuesday, September 16. — would like to say thank you to those who volunteered. • Early voting will be available starting on Monday, September - - 22 and it will end on Monday, October 6. J :_ • We will be doing a Logic and Accuracy Test (LAT) of our voting machines tomorrow, Friday at 9 a.m. here in the Assembly Chambers. Public members are welcome to observe this process. Part of the process is testing our memory cards against pre -marked test ballots. At the end of each test, we will be confirming the tabulator's printed results reports match the expected results of the pre -marked test ballots. We make sure that reject codes are in place for overvotes and blank votes and that any ballots with write-ins are separated by the machines. 2. Records Update We have processed 10 records requests, with one still outstanding. 3. Liquor Licenses We have three pending renewal applications which are: • Southern Glazer's — before the Assembly today • El Chicano Mexican Restaurant — on the September 18 RM agenda for fire safety concerns Page 103 of 105 AGENDA ITEM #5.a. • Kodiak Compass Suites — staff responses due tomorrow Additionally, we have one transfer of ownership and location application for El Chicano Mexican Restaurant, scheduled for public hearing at the October 2 Regular Meeting. 4. FY2026 BUDGETS AS OF AUGUST 31 • Legislative Budget is at 25% • Clerk's Office Budget is at 15% 5. Leave 6. KIBC 2.25.070 No member of the Assembly may absent himself from any regular or special meetings of the assembly except for good cause. An assembly member who is unable to attend a meeting SHALL ADVISE THE CLERK OR THE MAYOR of the contemplated absence. KIBC 2.30.025 (G)(1) Notification to the borough clerk shall occur 24 hours prior to the meeting of the request to participate electronically. If notice is not provided 24 hours prior to the meeting, electronic participation shall not be allowed, unless approved by the mayor prior to 5 p.m. the day of the meeting. Pending Agenda Item Requests No. Description Requested Submitt 60-day Completed Comments by ed on deadline on 26- Amend KIBC 2.160.020 — Whiteside 07110125 09/08/25 08/2&25 Witt discuss again in the 01 designate CDD Director LeDoux future as Chair of Lands Sharratt Committee 26- Business property tax and Johnson OW8125 10/27/25 02 vessel exemptions Sharratt 7 Land Enhancement To Sharratt 08/17/23 WA Local Buyers 7. Staff Training • We held another peer training session/Coffee with the Clerks on September 3 which focused on Parliamentary Procedures/Roberts Rules of Order. Our next meeting will be held in November after the elections, and we will be discussing "Meeting Minutes and the Role of the Clerk/Secretary at Meetings." 8. MISCELLANEOUS • The duties associated with the positions in the Clerk's office have changed the past 11 years. We have made some updates to the Position Description Questionnaires (PDQs) for the positions in the Clerk's Office. 1 will give you an update once the process is completed. • The 2026 Assembly Annual Calendar is tentatively scheduled for review during the work session on September 25. • The Online Code has been updated, and the paper supplements were distributed last month. Page 104 of 105 AGENDA ITEM #8.a. Meeting Type: KODIAK ISLAND BOROUGH Assembly Work Session w■ ww...1. Date: September 11, 2025 w■ ■ 1"IV4,1U 1"IR11tl VUr 114111C 11dlUl rllVllt; 11U1111itir D O Ws (qmj . Page 105 of 105