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2023-05-18 Regular Meeting
Kodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, May 18, 2023, 6:30 p.m. This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's You Tube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non -controversial items by the Assembly and will be approved by one motion. 6. *APPROVAL OF MINUTES A. Regular Meeting Minutes Of May 4, 2023 4-13 2023-05-04 RM MINUTES 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) Please call 1(907) 486-3231 or toll free 1(855) 492-9201 8. AWARDS AND PRESENTATIONS 9. COMMITTEE REPORTS 10. PUBLIC HEARING 11. BOROUGH MANAGER'S REPORT A. Manager's Report 14-28 Page 0 of 358 2023-05-18 Manager's Report 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS A. Contract No. FY2019-10S Change Order #19 For The 29-225 Providence Kodiak Island Medical Center And Kodiak Community Health Center Space Analysis And Planning To Jensen, Yorba and Wall Inc. Agenda Item Report - Pdf 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Contract No. FY2022-29, Change Order No. 5, 226-229 Authorization For Approval For The Leachate Treatment Plant Pretreatment Facility Project With Dawson Construction, LLC. Agenda Item Report - Pdf 2. Contract No. FY2023-46 Authorizing The Manager To 230-261 Execute Fire and Smoke Damper Repairs At The Kodiak Fisheries Research Center With Remedi8 DBA Fire Door Solutions Aaenda Item Reoort - Pdf 14.13. RESOLUTIONS 14.C. ORDINANCES FOR INTRODUCTION 14.D. OTHER ITEMS 1. Authorize The Manager To Approve Reimbursement Of 262-325 The Fire And Smoke Damper Repairs At The Providence Kodiak Island Medical Center With Remedi8 DBA Fire Door Solutions Agenda Item Report - Pdf 2. Confirmation Of Mayoral Appointment To The 326-337 Architectural/Engineering Review Board of Mr. Codi Allen and Mr. Daniel Rohrer Agenda Item Report - Pdf 3. Confirmation Of Mayoral Appointment To The Parks and 338-348 Recreation Committee Of Mr. Travis Cooper And Ms. Tracy Chandler Aaenda Item Reoort - Pdf Page 1 of 358 15. CITIZENS' COMMENTS 16. ASSEMBLY MEMBERS' COMMENTS 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS A. Board of Equalization Regular Meeting Minutes 349-352 Board of Eaualization 2023-05-01 RM Minutes B. Health Facilities Advisory Board Regular Meeting Minutes 353-354 Health Facilities Advisory Board 2023-03-02 RM Minutes C. Planning and Zoning Commission Regular Meeting Minutes 355-358 Planning and Zoning Commission 2023-03-15 RM Minutes 1 his meeting is open to the public and will be broadcast on KMX 1 1 UU.1 1-M and on the borough's You 1 ube Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call (907) 486-3231 or (855) 492-9202. Page 2 of 358 AGENDA ITEM #6.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting May 4, 2023 A regular meeting of the Kodiak Island Borough Assembly was held on May 4, 2023, in the Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Borough Manager Aimee Williams, Borough Clerk Nova M. Javier, and Deputy Clerk Lina Cruz. INVOCATION The invocation was given by Major David Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Deputy Presiding Officer Smiley led the Pledge of Allegiance. 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL Present were Assembly members Scott Arndt, Joseph Delgado, Jared Griffin, Larry Ledoux, Scott Smiley, and James Turner. SMILEY moved to excuse Assembly Member Smith who is absent due to personal leave. VOICE VOTE ON MOTION CARRIED. 5. APPROVAL OF AGENDA AND CONSENT AGENDA ARNDT moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. *APPROVAL OF MINUTES (APPROVED UNDER CONSENT AGENDA) A. Regular Meeting Minutes Of April 20, 2023 7. CITIZENS' COMMENTS The following spoke under citizen's comments: • Assessing Director Seema Garoutte • Melvin Stevens II • Cynthia Berns • Ryan Sharratt • Patrick O'Donell • Judith Clayton • Carlene McChesney Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 1 of 10 Regular Meeting Minutes Of May 4, 2023 Page 4 of 357 AGENDA ITEM #6.A. • Thomas Schwantes • Bruce Schactler • Joe Macinko • Mike Dolph 8. AWARDS AND PRESENTATIONS 1. Proclamation Declaring April 30 - May 6, 2023, as 54th Annual Professional Municipal Clerks Week Deputy Presiding Officer Smiley proclaimed the week of April 30 - May 6, 2023, as Professional Municipal Clerks Week and presented the Proclamation to Borough Clerk Nova M. Javier, and Deputy Clerk Lina Cruz. The 54th Annual Professional Municipal Clerks Week is celebrated April 30 through May 6, 2023. This week is to recognize the accomplishments of all the Professional Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. 9. COMMITTEE REPORTS 10. PUBLIC HEARING 1. Appointment To The Kodiak Island Borough Mayoral Seat LEDOUX moved to open nominations. SMILEY nominated Rebecca Skinner. GRIFFIN nominated Scott Arndt. SMILEY nominated Joseph Delgado. SMILEY closed the nominations. Deputy presiding officer Smiley ruled that Assembly Members Scott Arndt and Joseph Delgado should not participate in the balloting due to their conflict of interest. Conflict of interest: Each assembly member is vested with the primary duty for monitoring his or her conflicts of interest, according to the procedures prescribe by Alaska law. While the primary responsibility for monitoring a member's conflicts of interest falls upon the member, the governing body as a whole has a SHARED responsibility for ensuring that undisclosed, perceived conflicts are properly addressed so as to ensure the validity of subject proposed action. Deputy Presiding Officer Smiley closed the regular meeting and opened the public hearing. Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 2 of 10 Regular Meeting Minutes Of May 4, 2023 Page 5 of 357 AGENDA ITEM #6.A. CITIZENS' COMMENTS Michael Brechan spoke under citizen's comments. Deputy Presiding Officer Smiley closed the public hearing and reconvened the regular meeting. 11. BOROUGH MANAGER'S REPORT Manager Williams reported on the following: Manager's Department • Union Negotiations — Negotiations will restart on Monday, May 8, 2023. IBEW has been contacted and has agreed to let the new manager be added to the negotiation team. • Compensation Study — Gallagher Human Resource and Compensation Consulting is progressing. A second round of requests from municipalities was sent out and the consultant is analyzing that data now. We are still two — three months away from having a report. • Grant Opportunities — Staff continues to monitor and review grant opportunities as they present themselves for consideration. • Federal Advocacy - Meeting with the new regional representative for Senator Murkowski's office on May 25th. The new KIB Mayor is invited as well. • Rural Forum - Meagan Christiansen was able to attend parts of the forum last week. Some current challenges the villages are facing are lack of cell phone service with 3G being phased out, workforce shortages, housing shortages, and issues with aspects of the local education system. There was also positive feedback about the availability of internet in the villages that have bought into the Starlink system. • Leases — Beginning review of current leases and how they are structured, updated, and maintained. • Bayside — There have been two resumes submitted for the Fire Chief position. The window for applicants closes on May 5, 2023, at 5PM. Assessing Department • Field Work - Assessing staff will start their field work soon if the weather permits. The 2023 field inspections are in for SD1. The public has been notified via the newspaper, website, and Facebook. • Certification - Testing has begun for the Service Area No. 1 final certification. • BOE - The Board of Equalization met on Monday to hear a single case and then again on Tuesday to finalize. • Director Vacation - Seema will be on vacation May 18 -June 12. Community Development • Staffing — the department continues to be short staffed. • UMOT — Work continues making changes for a Version 2 of the updates that were presented previously. • LEPC — Coordinating with the City of Kodiak concerning Local Emergency Planning Committee issues. Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 3 of 10 Regular Meeting Minutes Of May 4, 2023 Page 6 of 357 AGENDA ITEM #6.A. Parks & Recreation — Staff is looking forward to having more community members be appointed to the Parks & Rec board so that group can start meeting again. Capital Improvement Projects - We have also notified all Villages about getting their CIP together so that they can provide us with projects that have been vetted by either tribe or village board approval. CIP lists aren't due to CDD until August. Director Vacation - Seema will be on vacation May 18 -June 12. Engineering and Facilities • ADEC Permits — Application and revision of plans associated with the solid waste permit is ongoing. The process is continuing with consultation being requested as the alterations to the various plan components are being finalized prior to submission. • KFRC and PKIMC - Kodiak Island Borough has partnered with Providence Kodiak to share in bringing Remidi8 to Kodiak to perform inspection and provide a recommendation for the repair or replacement of smoke dampers throughout the facility. As this is a life safety matter the KIB wants to verify proper function, review recommendations based on the most current NFPA Codes and repair and relace these devices to ensure function for the health and safety of the occupants. This item is on the agenda for the next Health Facilities Advisory Board that is scheduled for May 81" at 3PM. • KIBSD — Peterson Elementary - Contract No. FY 2023-47 is on the agenda tonight that would authorize the manager to execute and award the Peterson Elementary School HVAC and Roof Replacement Project to Friend Contractors, LLC for $2,516,400.00. • North Star Windows & Siding Phase 2 - The contractor, Wolverine, reached out and materials should be arriving just before the end of school to proceed with the work this summer. • Kodiak High School Roof Repairs — EF Department received a Notice of Work from the contractor, Rain Proof Roofing, but are still waiting on a proposed time schedule. • PKIMC Elevator — The project is to be placed on the May 8, 2023, Health Care Facility Advisory Board. Anticipate forwarding this to the assembly for consideration and funding to follow. • Health Facilities Advisory Board — Next meeting is scheduled for Monday, May 8, 2023, at 3pm. • OSHA Voluntary Compliance Visit — OSHA requirements are being completed. Anticipate hiring an outside firm to assist in updating the required OSHA plans for the KIB. Serious corrective actions are being rectified and extensions have been requested. • Light PU Truck — The light trucks have arrived and are parked outside of the front entrance. They are on a hold until the licensing and registration requirements are taken care of. • Full Size Truck - Full Size 1 Ton Pick-up Truck RFP is being prepared. • Leachate Treatment Plant — Steel building package information for the issuance of the required building permit has been received and approved by the Building Department. Contractor is on site. • Stage 3 Closure/Leachate Treatment Plant SRF Loan - Staff from the Alaska State Revolving Fund division have informed the Borough that the Financial Capacity Assessment was completed and the request for $6,162,265 was Kodiak Island Borough Assembly Regular Meeting Minutes May 4, 2023 Page 4 of 10 Regular Meeting Minutes Of May 4, 2023 Page 7 of 357 AGENDA ITEM #6.A. accepted and recommendation to continue with the loan agreement was determined. The next step is the loan agreement which is currently being drafted. • Bayside Classroom Addition — Architect is working on the revised plan request for the design of the addition to house restrooms, coffee mess and storage. The board has requested that the design is taken to the 35% stage and a professional estimate be conducted at that time. • Household Hazardous Waste Event - Kodiak Island Borough Household Hazardous Waste Event and the Chamber of Commerce Community Clean Up Day is Saturday, May 6th, from 9AM-2PM in the Kodiak High School parking lot. (Commercial businesses with hazardous wastes for disposal need to set up an appointment by April 28th with US Ecology Alaska). • Threshold Recycling will also be accepting household electronics for free at the event. • Touch Tank — There were 381 visitors to the touch tank in April 2023. • Director — Dave is scheduled to be back in the office on Monday, May 8, 2023. Finance Department/ IT • FY2024 Budget Preparation — The Manager's Budget has been distributed and is available on the website. Please feel free to bring questions to Dora. The sooner you bring your questions/ideas, the more time staff must incorporate them into budget amendments. • PATS Software — Property Assessment and Taxation Software - Internal discussions are continuing. A meeting with the Borough Attorney took place on Tuesday to fine tune the needed parts of the software package. Anticipate the request to be placed on the agenda soon. • Foreclosures Process — For real properties with delinquent 2021 tax balances, the Borough will file for a Clerks Deed on June 6th. A 30 -day notice will be sent to property owners and published in the newspaper beginning May 51h • Small Claims Process — Previous court awarded judgements for delinquent taxes were submitted to the courts as a claim against taxpayers PFDs. Staff is also preparing new Small Claim Complaints against non -real property taxpayers who are delinquent in paying their taxes. These complaints will be filed with the courts soon. • Director Vacation — Dora will be on vacation from May 10-18. List of Pending Items for Discussion • City of Kodiak o E911 System and compensation o Lease of Borough Building and Borough Building Remodel / Upgrades o Joint support and participation in the development of the Federal CIP List • Hospital System Repair and Replacement • Disposition of Closed School Facilities — Allowable Scope for Current Staff • Continued update of the Personnel Manual • ARPA Funding Reporting is continuing. • Leases — City of Kodiak Borough Building Lease, Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care • Major Maintenance Funding for Facilities • Disposition of 717 Rezanof (Mental Health Buildings) Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 5 of 10 Regular Meeting Minutes Of May 4, 2023 Page 8 of 357 AGENDA ITEM #6.A. • Solid Waste Collection Contract Modifications (May 10, 2023, Meeting) • Service Area Contracts • Annual Contracts • Additional Methods to Reward Employees in Personnel Manual. • Funding opportunities for road repairs and improvements. 12. MESSAGES FROM THE BOROUGH MAYOR None. 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS Contract No. FY2023-47 Awarding Of The Peterson Elementary School HVAC And Roof Replacement Project ARNDT moved to authorize the Manager to execute and award Contract No. FY2023-47 Peterson Elementary School HVAC and Roof Replacement Project to Friend Contractors, LLC in the amount of $2,516,400.00. Peterson Elementary school has undergone five additions and multiple remodels throughout its lifespan. The pandemic has resulted paying closer attention to the aging Heating Ventilation and Air Conditioning (HVAC) systems and their components at the facility. The oil -fired boilers were replaced within the last ten years and have been well kept; however, the exterior ducting was never addressed when the furnace upgrades were performed. Since the exterior ventilation ducts are twenty plus years old and are built on top of the aging roof, it makes sense that the roof structure is beyond replacement age and requires replacement as well. The heightened awareness about potential increase of filtration in air handling systems due to the pandemic has forced entities to rethink maintenance procedures and prioritize air handling projects to upgrade and replace aging systems as is found at this school. The twenty plus year old roofing has developed numerous leaks that have been penetrating to the interior of the facility. The leaking roof and associated components have raised the level of need to the top of the local priority list due to the fact that a leaking, damaged roof not only presents poorly to the occupants but also results in devaluing the educational experience on a social level. The exterior HVAC ducting and insulation have been compromised to a level in which the heated air leaks from the ducts have reached the point where the volume of heated air routing through the ducting has dramatically reduced, causing a much larger demand for heating, and reduction in efficient use of fuel and electricity. The Kodiak Island Borough (KIB), with the assistance of Jensen Yorba Wall (JYW) and RSA Engineers, began planning and designing for this project in early 2021. With completed drawings and specifications from JYW, KIB issued an invitation to bid on March 29, 2023, for the Peterson Elementary HVAC and Roof Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 6 of 10 Regular Meeting Minutes Of May 4, 2023 Page 9 of 357 AGENDA ITEM #6.A. Replacement. It was advertised for the required 3 consecutive weeks in the Anchorage Daily News and on the KIB website. The bid opening was held on April 2023. There were two bids submitted. Friend Contractors, LLC was the lowest qualified bidder. The bid tabulation is attached. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smiley, and Turner. 14.B. RESOLUTIONS — None. 14.C. ORDINANCES FOR INTRODUCTION — None. 14.D. OTHER ITEMS 1. Administration Of Oath Of Office To Newly Appointed Mayor The Clerk administered the Oath of Office to the newly appointed Mayor Scott Arndt. KIBC 2.20.030 Oath of office. Before taking the office of borough mayor, the mayor shall affirm in writing that the duties of the mayor will honestly, faithfully, and impartially be performed. The oath shall be filed with the clerk. 2. Declaration Of A Member's Seat Vacant On The Assembly (In The Event Of An Assembly Member Is Appointed To The Mayoral Seat) GRIFFIN moved to declare Assembly member Scott Arndt's seat vacant on the Assembly effective May 5, 2023. The seat needs to be vacated since an Assembly member cannot serve simultaneously as Mayor and as an Assembly member. This resignation will create vacancy occurring within six months of a regular election; therefore, it needs to be filled by the Assembly. The person selected shall serve until October 2023. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Ledoux, Smiley, Turner, and Arndt. 3. Good Cause Determinations For Late File Senior Citizen Or Disabled Veteran Exemption Applications Deputy Presiding Officer Smiley recessed the regular meeting for five minutes at 7:25 p.m. before convening a quasi -adjudicatory hearing for Good Cause Determinations for Senior Citizens and Disabled Veterans Exemptions. Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 7 of 10 Regular Meeting Minutes Of May 4, 2023 Page 10 of 357 AGENDA ITEM #6.A. LEDOUX moved that the Senior Citizen Exemption be granted for showing good cause as stated in KIBC 3.35.030 (D) and direct the Assessor to accept the application as timely filed for Mike Dolph for the property located at 326 Plover Way, Kodiak, AK 99615. Applicants requested good cause hearing determinations be brought before the KIB Assembly to determine if good cause for filing a late application exists. Letter of notifications were mailed by the KIB Assessors Office advising the applicants of the ability to give public testimony for their appeal. The assembly is to determine if good cause was shown. Senior Exemption Good Cause Determination for the following: • Michael Dolph, 326 Plover Way, Kodiak, AK. 99615 • Jennifer Graham, 22505 Chiniak Highway, Kodiak, AK. 99615 • Melvin Squarstoff, 405 Bayview Drive, Port Lions, AK. 99550 • Darcio M Stielstra, 3650 Woodland Drive, Kodiak AK. 99615 • Rebecca Dawn, NHN Spruce Island, Ouzinkie, AK. 99644 • Bernadette Deplazes, 522 Leta Street, Kodiak, AK. 99615 Veteran Exemption Good Cause Determination for the following: • Robert Bushnell, 1626 Sawmill Circle, Kodiak, AK. 99615 • Robert Coyle, 12758 S Russian Creek Road, Kodiak, AK. 99615 Clerk's note: Meeting notification letters were mailed to the applicants on Wednesday, April 26. At the end of each appeal, Deputy Presiding Officer Smiley stated the following: According to Appellate Rule 602, the Appellant or the Assessor has the right of appeal to the Superior Court of the State of Alaska from the final decision. Should you wish to exercise your right of appeal, you must do so by notifying the Borough attorney and initiating the process within 30 days from the date of this written decision. Failure to do so will forever bar you from any appeal of this case. ROLL CALL VOTE ON THE MOTION FAILED THREE TO THREE: Griffin, Ledoux, and Delgado (AYES); Smiley, Turner, and Arndt (NOES). ARDNT moved that the Senior Citizen Exemption be granted for showing good cause as stated in KIBC 3.35.030 (D) and direct the Assessor to accept the application as timely filed for Jennifer Graham for the property located at 22505 Chiniak Highway, Kodiak, AK 99615. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Ledoux, Smiley, Turner, Arndt, Delgado, and Griffin. Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 8 of 10 Regular Meeting Minutes Of May 4, 2023 Page 11 of 357 AGENDA ITEM #6.A. ARNDT moved to uphold the Assessor's decision for lack of good cause shown as stated in KIBC 3.35.030 (D) for Senior Citizen Exemption for Melvin Squarstoff for the property located at 405 Bayview Drive, Port Lions, AK 99550. ROLL CALL VOTE ON THE MOTION CARRIED FOUR TO TWO: Smiley, Turner, Arndt, and Delgado (AYES); Griffin and Ledoux (NOES). ARNDT moved that the Senior Citizen Exemption be granted for showing good cause as stated in KIBC 3.35.030 (D) and direct the Assessor to accept the application as timely filed for Darcio M Stielstra for the property located at 3650 Woodland Drive, Kodiak AK 99615. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Delgado, Griffin, Ledoux, and Smiley. ARNDT moved to uphold the Assessor's decision for lack of good cause shown as stated in KIBC 3.35.030 (D) for Senior Citizen Exemption for Rebecca Dawn for the property located at NHN Spruce Island, Ouzinkie, AK. 99644. ROLL CALL VOTE ON THE MOTION FAILED THREE TO THREE: Delgado, Griffin, and Ledoux (AYES) ; Arndt, Smiley, and Turner (NOES). Deputy Presiding Officer Smiley recessed the regular meeting for five minutes at 8:13 p.m. before reconvening the quasi -adjudicatory hearing for Good Cause Determinations for Senior Citizens and Disabled Veterans Exemptions. TURNER moved to postpone the Good Cause Determinations for late file Senior Citizen and Disabled Veteran Exemption applications for Bernadette Deplazes, Robert Bushell, and Robert Coyle To The Next Assembly Regular Meeting of July 20, 2023. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Ledoux, Smiley, Turner, and Arndt. 15. CITIZENS' COMMENTS Carlene McChesney spoke under citizen's comments. 16. ASSEMBLY MEMBERS' COMMENTS • Assembly Member Turner had no comment. • Assembly Member Delgado commented on the needs for citizens to apply for boards and committees, the challenges they face getting quorums, and the need to get those boards and committees filled. He also spoke on the need to have positions filled for the borough. • Assembly Member Griffin echoed Assembly Member Delgado's comments about joining boards and running for election this fall. Spoke on his opinion regarding the results of the Good Cause Determinations for the Dolph family and how he believed it was cruel and unforgivable. • Assembly Member Arndt had no comment. Kodiak Island Borough May 4, 2023 Assembly Regular Meeting Minutes Page 9 of 10 Regular Meeting Minutes Of May 4, 2023 Page 12 of 357 AGENDA ITEM #6.A. Assembly Member Ledoux responded that the solicitation of applicants to fill the mayor's seat that it was important as it allows public input. He spoke on the difference between the decision making of the Assembly Members and Assessor. He felt the Assembly did not do things well regarding the Good Cause Determinations applications by not having a full Assembly and being unable to do anything about it. He congratulated Aimee Williams on her first meeting, and Scott Arndt on his appointment as Borough Mayor. Lastly, he mentioned that the manager's reports list of pending items for discussion needs to be addressed like the issues on having local preference in hiring. Assembly Member Smiley mentioned he will miss the next two assembly meetings due to his travel plans to Amsterdam with his family. 17. ADJOURNMENT ARNDT moved to adjourn the meeting at 9:02 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH Scott Arndt, Borough Mayor Kodiak Island Borough May 4, 2023 ATTEST: Nova M. Javier, Borough Clerk Assembly Regular Meeting Minutes Page 10 of 10 Regular Meeting Minutes Of May 4, 2023 Page 13 of 357 Kodiak Island Borough OFFICE of the MANAGER TO: Kodiak Island Borough Assembly FROM: Aimee Williams RE: Managers Report, May 18, 2023 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Manager's Department Union Negotiations — The negotiation team of Dave Conrad, Meagan Christiansen, and Aimee Williams met with the union representatives on Monday, May 15, 2023, and Tuesday, May 16, 2023. All sections of the contract were tentatively agreed on except for one section that will be discussed with the Assembly at the May 25, 2023, Special Meeting inside of executive session. Compensation Study — We expect a draft of the study from Gallagher to arrive to us in the beginning of June. Federal Advocacy - Meeting with the new regional representative for Senator Murkowski's office on May 25, 2023. Leases — City of Kodiak Borough Building Lease (Meeting scheduled with the City Manager on Tuesday, May 23rd), Teen Court & Red Cross (These are near the end of their lease and a letter is being sent out to extend the leases), Fairgrounds, KISA, Chiniak Library (Dave Conrad, Meagan Christiansen, and I will be traveling to Chiniak on Monday, May 22, 2023, to meet with stakeholders), Long Term Care Facility, KRAA — planning on extending their current lease. Bayside Fire Chief Recruitment — Interviews for the position were held on Tuesday, May 16, 2023, and Wednesday, May 17, 2023. Ratings were completed this morning and we are looking forward to the job offer process. New Positions — As requested by the Assembly, a look at the past job descriptions and cost analysis was completed for adding a Resource Manager. Additionally, there is also information that has been added to address a need that was identified inside of the Healthcare Facilities Advisory Board for a new employee to handle matters for our major facilities. Please see the attached information for both positions. (Both positions will need new job descriptions to be developed that would better meet the needs of the KIB) SWAMC — Attended a Board of Directors meeting this morning. The board was updated by the new mariculture specialist and what they are doing for the Southwest Alaska region. The specialist is Nick Mangini, who lives here in Kodiak. SWAMC also has a new Executive Director, a new projects officer, and a new board president, Terry Haines, who is also representing Kodiak. Karluk and Larsen Bay — The timeline for ending the funding of these two school buildings is June 30, 2023. There are some maintenance issues that need to be completed before the Larsen Bay building can be signed over. Staff is working on a plan to ensure that the stakeholders are aware of the upcoming changes and to make sure that the KIB requirements are covered. Assessing Department — Exemptions — Assessing staff continues to work on the requests for business / non-profit tax exemptions. There is a backlog on these requests. Tax Roll — There are as many as forty $150,000 exemptions from either seniors or disabled veterans that might still be granted. This would result in a possible maximum of $6,000,000 less of taxable value. Field work — Assessing has begun the FY2024 field work. The first remote trip was scheduled to be from May 22 — 23, 2023. Unfortunately, unfavorable weather forecasts have postponed this trip to a later date. Director Vacation - Seema will be out of office from May 18 - June 12. Community Development — Board of Adjustment — There will be a Board of Adjustment on June 15, 2023. The borough attorney will tentatively be offering training on the Board of Adjustment process at a meeting before that date. Planning and Zoning — Planning and Zoning had a regular board meeting on Wednesday, May 17, 2023. There are also cases to be reviewed for June and July. Parks and Recreation — First meeting, after a 2 '/2 year break, will be starting again in June. Meetings are currently scheduled for the fourth Tuesday of each month at 2:30PM in the Assembly Chambers. Staffing — Community Development has two of the four/five (depending on the timeframe, there have been either four or five) staff members. Capital Improvement Projects — Villages have been notified about getting their CIP together so that they can provide us with projects that have been vetted by either tribe or village board approval. CIP lists aren't due to CDD until August. Director Vacation - Seema will be out of office from May 18 - June 12. Engineering and Facilities — Staffing — E&F hired one temporary laborer and they are still looking for additional help with summer labor. KFRC Discharge Permit — Completing the final research necessary as determined by ADEC. Communications and cooperation with the regulatory agency have been very positive. KIB is striving to avoid an assignment of penalty as the final steps are completed to be compliant. Swimming Pool - The review has been received and is being evaluated. The initial assessment brought up some immediate questions and once those questions are answered, it will be distributed. KIBSD — • Peterson Elementary —Friend Construction is awaiting delivery estimates for components prior to preparing a schedule for the project • North Star Windows & Siding Phase 2 — KIB is waiting for a revised schedule. The anticipated start is right after the end of the school year. • Kodiak High School Roof Repairs — EF Department received a Notice of Work from the contractor, Rain Proof Roofing, but are still waiting on a proposed time schedule. Leachate Treatment Plant — The interior machinery is set. Columns for the building are placed. Roof truss sections are assembled and are ready for placement by crane on Friday, May 19, 2023. Construction is scheduled to take about three weeks, but it will be several months before the new machinery can be incorporated into the current process. Stage 3 Closure/Leachate Treatment Plant SRF Loan - State Revolving Loan has been approved. Assembly to accept $6,162,265.00 Bayside Classroom Addition — Architect has finished the revised plan request for the design of the addition of restrooms, coffee mess, and storage. The board will be reviewing those design plans tonight at their FP# 1 meeting. Touch Tank — KIB is making every effort possible to have the touch tank open during cruise ship days. Our staff is in touch with First Student to find out when there are scheduled buses transporting cruise ship guests to the facility. Health and Facilities Advisory Board — Next meeting is scheduled for Monday, July 10, 2023, at 3:OOPM. Finance Department/ IT - FY2024 Budget Preparation — The Manager's Budget has been distributed and is available on the website. Please feel free to bring questions to Dora. The sooner you bring your questions/ideas, the more time staff has to incorporate them into budget amendments. PATS Software — Property Assessment and Taxation Software — Borough Attorney has heard back from the software company and passed the answers to staff questions back to the staff. Once the staff is satisfied with the software package, this will move forward for approval. It is on the May 25, 2023, Special Meeting for approval if it is ready. Servers — IT is making the transition plan to upgrade KIB's older servers to the current versions of the Windows Server operating systems. Windows 11— IT is working on the rollout of Windows 11 across KIB that will take place later this summer. Email — IT is almost done with the email migration to the cloud. List of Pending Items for Discussion • City of Kodiak o E911 System and compensation o Joint support and participation in the development of the Federal CIP List • Continued update of the Personnel Manual • Disposition of 717 Rezanof (Mental Health Buildings) • Service Area Contracts • Funding opportunities for road repairs and improvements. i ����w A ■TrII J1// I New Position Information — At the May 11, 2023 Work Session, staff was asked to find the cost of a Resource Management Officer that would be in charge of Resource Management Officer Step 21.5 F Salary $82,491 Loaded Annual Compensation $139,453* The current job description from the last time that KIB had a Resource Management Officer is attached. The Health Facilities Advisory Board discussed a project manager position that would be in the Engineering and Facilities Department — Projects Manager Step 21.5 M (This would be for an experienced project manager) Salary $98,056 Loaded Annual Compensation $160,505* The current and most recent previous job description are attached. *Total cost to KIB is the Loaded Annual Compensation. This includes — • Base pay/ Salary • PERS • FICA/Medicare • Workers' compensation • Unemployment • Medical insurance • Disability insurance 5 1-' - ' --r-' - I ayc i U vi �� i JOB TITLE: DEPARTMENT: REPORTS TO: SUPERVISES: JOB STATUS: PAY RANGE: AGENDA ITEM #11.A. KODIAK ISLAND BOROUGH 11 JOB DESCRIPTION Resource Management Officer Manager's Office Manager NIA Non -Exempt 21.5 JOB SUMMARY: Manages the Kodiak Island Borough multi-million dollar land and resource assets. Oversees the selection, acquisition, retention and disposition, and protection of Borough land and resources. Projects future needs of public lands for recreation, housing, trails or other public use, based on some measure of public desire. ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties can be assigned. No. Description of Essential Duties: 1. Helps the administration develop a lands management program for Borough lands that is consistent with the intent of the Municipal Entitlement Program to provide land for development and to build a community tax base, meets community desire for land and is consistent with adopted Borough plans. 2. Supports and provides technical assistance to Borough departments, state and federal agencies, the private sector and the general public on land ownership information and other public interests in land around the island. Researches deeds and patents, plats and maps and various federal and state documents to determine ownership status and public rights attached to property. 3. Supports the Planning & Zoning Commission and the Assembly on public land issues. Drafts ordinances and resolutions. Researches and composes staff reports related to real property transactions such as land acquisition, land disposal, and land exchanges, rezoning, leases, or public project related issues. 4. Administers land records. Administers existing land records files that include land title documents, easement documents, and land sale documents. Compiles and completes all necessary legal documents that must be processed when Borough land sale contracts are paid in full, Works with lending institutions and title companies to transfer title or reconvey property. Prepares land and office space leases and collects royalty fees. Provides staff review of lease and easement language to determine if conditions and stipulations are being followed. Manager's Rj erdif Manapmentofreer Page 1 of Marp�% 19 of 357 AGENDA ITEM #11.A. 5. Composes staff reports to the Planning & Zoning Commission and Assembly concerning the disposal of Borough land at public land offerings, sales to non- profit corporations or conveyances to the federal or state governments. Coordinates title information, land sale brochure and other legal documents used in conducting the outcry auction, sealed bid disposal or negotiated sale. Works with surveyors, appraisers, engineers and title examiners to determine the location, value and use of Borough lands. b. Acquires federal, state and local permits for Borough public works projects such as the construction of hospitals, schools and specialty facilities. Acts as the Borough's permit specialist in acquiring permits for public facilities on sensitive lands, in historical and archaeological sites and when discharging fill into navigable waters of the United States. Permit composition requires knowledge of federal, state and local laws such as the National Historic Preservation Act, promulgated federal regulations, as well as the ability to read and interpret construction drawings. 7. Collects, identifies and inventories important resources found on Borough land, using aerial photographs, satellite imagery, and computer resource information on Kodiak. Develops a GIS aerial photo and mapping system that reflects Borough land and interest in land. 8. Acquires municipal entitlement lands and perfects title. 9. Monitors land activities by state and federal agencies. Reviews and monitors federal land use plans and regulations, patents and other conveyances to the State of Alaska, native corporations or individuals to determine effects of this activity on Borough land selections and the rights retained by the public to use state and native corporation lands. 10. Negotiates with private landowners and native corporations, for purchase of private property. Works with Planning and Zoning Commission and the Assembly to identify private property of high public interest for acquisition. 11. Occasionally attends evening meetings. QUALIFICATION REQUIREMENTS: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. Manager's R(gpd to"13"aye""°g°free Page 2of4 '1a age 20 of 357 AGENDA ITEM #11.A. EDUCATION and/or EXPERIENCE: A bachelor's degree from an accredited college or university relating to resource management, with four (4) years of progressively responsible experience in mapping the physical environment, real estate, and resource management; or a combination of education, training, and experience that demonstrates the ability to perform the essential functions of the position. LANGUAGE SKILLS: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of database software; Internet software; spreadsheet software; word processing software; GPS (Global Positioning System); and GIS (Geographical Information System). OTHER SKILLS and ABILITIES: Knowledge of principles of land management and practices. Knowledge of legal and economic aspects of real estate. Knowledge of surveying, aerial photo interpretation and Geographic Information Systems. Knowledge of financial principles and budget preparation. Ability to perform resource inventories. Ability to interpret and apply department and Borough policy, ordinances, and statutes. Ability to speak effectively before public groups. Ability to establish and maintain effective working relationships. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Requires field work which may involve walking over rugged terrain. Work may require flying in small planes to remote areas. Manager's R,j#&feManagemen(Officer Page 3of4 ''4rP'age 21 of 357 AGENDA ITEM #11.A. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate. This job description is not an employment contract, implied or otherwise. The Kodiak Island Borough reserves the right to modify, interpret, or apply this job description in any way in order to obtain business goals and objectives. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities. I have read and acknowledge that the above job description reflects my current duties and responsibilities. Employee's Signature:_ Date: APPROVED: Department Head SUPERVISORY ORGANIZATION Manager Resource Management Officer 4-- HRc4 Borough Manager, Manager's Re Page Page4of4 March 2009 g P Page 22 of 357 KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Manager Project Manager/Inspector AGENDA ITEM #11.A. CLASS SERIES RANGE FLSA STATUS Projects C42 Non -Exempt CLASS SUMMARY: This class is the third level in a three level Projects series. Incumbents are responsible for: supervising staff; identifying funding for capital projects; conducting research and organizing and presenting findings and recommendations; assisting in the development of RFPs; procuring and implementing services; preparing reports; coordinating directives and projects issued by executive management; and administering capital projects website. ESSENTIAL DUTIES: PERCENT OF This class specification represents only the core areas of responsibilities; specific position TIME assignments will vary depending on the needs of the department. Supervises staff to include: prioritizing and assigning work; conducting Daily performance evaluations; ensuring staff is trained; ensuring that employees follow 10% policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations. Plans, administers and oversees capital improvement projects and contract Daily administration. Directs, coordinates and reviews project progress, inspections 25% and quality control. Identifies issues, provides guidance and monitors project compliance. Provides overall project contract management. Prepares proposal, bid and Daily quotation request documents. Prepares and negotiates contracts and resolves 15% contract disputes. Reviews and recommends contract change orders. Develops and monitors capital projects budget. Prepares project cost estimates, Weekly identifies project funding, recommends contract expenditures, procures and 10% implements services, and monitors and reports budget adherence. Reviews technical design plans and specifications to ensure satisfaction of design Monthly requirements and to implement best practices. 10% Guides design program development for capital improvement projects. Performs Quarterly cost/benefit analysis of design and delivery options, reviews risk, evaluates and 20% identifies solutions. Administers capital projects website. Performs other duties of a similar nature and level as assigned. As Required Project Manager/Inspector 08/2014 Manager's Report Page 23 of 357 KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Manager Project Manager/Inspector AGENDA ITEM #11.A. TRAINING AND EXPERIENCE: Bachelor's Degree and 4 years of construction project management experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • State of Alaska Driver's License. KNOWLEDGE OF: • Applicable Federal, state and local laws, codes, regulations and/or ordinances; • Supervisory principles; • Budgeting principles; • Construction, engineering and design principles; • Project management principles; • Contract management principles; • Negotiation techniques; • Public funding procurement practices; • Modern office equipment. SKILL IN: • Supervising and evaluating employees; • Prioritizing and assigning work; • Interpreting and applying applicable laws, codes, regulations and standards; • Planning, developing scheduling and managing projects; • Preparing and managing projects budget; • Preparing solicitation request documents; • Preparing, negotiating and administering contracts; • Resolving contract disputes; • Reading and interpreting technical design drawings and specifications; • Performing cost/benefit analysis and identifying solutions; • Utilizing a computer and relevant software applications; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. Project Manager/Inspector 08/2014 Manager's Report Page 24 of 357 KODIAK ISLAND BOROUGH CLASS SPECIFICATION Projects Manager Project Manager/Inspector ADA AND OTHER REQUIREMENTS: Positions in this class typically require: hearing, seeing and repetitive motions. AGENDA ITEM #11.A. reaching, standing, walking, lifting, fingering, feeling, talking, Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, intense noises and travel. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. CLASS HISTORY INFORMATION: • Draft prepared by Fox Lawson & Associates LLC (BS) Date: 01/2013 • Adopted by KIB Ordinance 2014-16; 05/15/2014 • Finalized by KIB, Date: 08/2014 APPROVED: 8/29/14 BOROUGH MANAGER DATE Project Manager/Inspector 082014 Manager's Report Page 25 of 357 AGENDA ITEM #11.A. KODIAK ISLAND BOROUGH JOB DESCRIPTION JOB TITLE: Project Manager/Inspector DEPARTMENT: Engineering & Facilities REPORTS TO: Director SUPERVISES: Projects Assistant JOB STATUS: Non -Exempt PAY RANGE: 21.5 JOB SUMMARY: Assists in the development and oversight of capital horizontal and vertical construction projects, design, permitting and construction through closeout of projects. Acts as liaison between contractors and the project architects/engineers. Provides liaison and counsel with the public, developers, service areas and other agencies. ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties can be assigned. No. Description of Essential Duties: Participates in the development of projects from conception through design. Prepares or reviews plans, specifications, agency project permit applications and cost estimates for selected Borough construction projects. Conducts quality control and compliance project inspections. Provides liaison between the project architects/engineers and project contractors. Monitors project progress, reviews and recommends contract pay estimates. Determines need for change orders, and prepares change order specifications and cost estimates where needed. 2. Acts as liaison with the service district board of supervisors and the administration of its contract operation and maintenance contracts. Reviews and monitors service contracts and billings. Provides customer service estimates and issues installation and maintenance work orders. Administers Title 13, Utilities, of the Kodiak Island Borough Code. 3. Provides technical review of subdivision preliminary plats for completeness and improvement requirements relative to KIB Code Title 16.70 and 16.80. Provides inspection of subdivider improvement projects relative to the Borough Code and construction plans and specifications. Reviews subdivider road, utility, grading and drainage improvement design plans. 4. Assists in the development and administration of Borough building and grounds maintenance contracts. Supervises and schedules the snow and ice removal and sanding operations for the Borough office and school parking lots, as well as the public sidewalks, bike path and emergency heliport. Assists, schedules and coordinates the construction, maintenance and repairs of miscellaneous facilities. P0ect Manager/Inspector Page I of 3 October 15, 2008 Manager's Report Page 26 of 357 AGENDA ITEM #11.A. 5. Provides contact and liaison for inquiries regarding Borough services, jurisdiction and second party project plans. SUPERVISORY RESPONSIBILITIES: Directly supervises one employee in the Projects Office of the Engineering & Facilities Department. Carries out supervisory responsibilities in accordance with KIB policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATION REQUIREMENTS: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: A bachelor's degree from an accredited college or university in architecture, engineering, or architectural engineering plus a minimum of four (4) years experience in design or construction management, or an appropriate combination of the above. Supervisory experience required. LANGUAGE SHILLS: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. COMPUTER SKILLS: To perform this job successfully, an individual should have advanced knowledge of project management software; spreadsheet software; and word processing software; and a working knowledge of internet software. OTHER SKILLS and ABILITIES: Knowledge of construction practices, testing procedures, applicable codes, and basic accounting practices. Ability to conceive design approaches, read, and interpret design drawings and specifications and understand technical literature. Ability to establish and maintain effective working relationships. Ability to effectively present projects or programs. P, -k' [ Manager/Inspector Page 2 of 3 October I5, 2008 Manager's eport Page 27 of 357 AGENDA ITEM #11.A. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate. This job description is not an employment contract, implied or otherwise. The Kodiak Island Borough reserves the right to modify, interpret, or apply this job description in any way in order to obtain business goals and objectives. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities. I have read and acknowledge that the above job description reflects my current duties and responsibilities. Employee's Signature: Date: APPROVED: Department Head SUPERVISORY ORGANIZATION Engineering & Facilities Director Project Manager/Inspector Projects Assistant H '�, Borough ManagerfAZI Project Manager/Inspector Page 3 of 3 October 15, 2008 Manager's Report Page 28 of 357 AGENDA ITEM #13.A. KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Island Medical Center And Kodiak Community Health Center Space Analysis And Planning To Jensen, Yorba and Wall Inc. ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: The motion is already on the floor which is " Move to authorize the Manager to award Contract No. FY2019-10S Change Order #19 to Jensen, Yorba Wall Inc. in the amount of $293,563 for the Providence Kodiak Island Medical Center and Kodiak Community Health Center to provide space analysis and planning to understand the current and future state of the facilities." DISCUSSION: On March 16, 2023, the Kodiak Island Borough Assembly postponed this item to the May 18, 2023, regular meeting. The motion is already on the floor. Agenda Summary as of March 16, 2023 At the request of the Kodiak Island Borough (KIB) staff, Jensen Yorba and Wall (JYW) has been asked to provide the next steps in developing the renewal, replacement and expansion options for the borough owned health care facilities. JYW previously presented a facility assessment to the KIB. This new work is for the conceptual plan development to help understand the existing building spaces and how they may require change during the span of new conceptual options and developments. All this planning and concept design will help ensure that any alterations or changes to the facilities are the "right size" for the needs of the Kodiak community. • Establish an in-depth understanding of the Current State of PKIMC / KCMC. • Development of an accurate current space program from detailed Building Information Modeling (BIM) of the existing building. • Interviews to understand the staff, administration, and community perspectives. • Development of a Current Operations Assessment based on national standards and trends Develop Future State projections for the facilities, including detailed volume projections for the various components. Create several Conceptual Options for renewal / replacement / expansion of the facility. These options will include cost estimates as well as 3D block diagrams Finalize a Conceptual Design / Master Plan, including graphics and a cost estimate. ALTERNATIVES: Decline the request for the in depth study and choose another method to evaluate the facilities and future health care requirements. FISCAL IMPACT: A majority of the this will be paid for by the Alaska Department of Health Healthy & Equitable Communities Grant $260,996. Kodiak Island Borough Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 29 of 357 AGENDA ITEM #13.A. KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING Remaining $32,567 will be taken from the Hospital Fund which is an Enterprise type fund. This fund has an expense budget of $1,284,272 and at 05/01/23, has incurred expenses in the amount of $43,218. OTHER INFORMATION: Staff has attached the updated estimate, previously performed facility condition assessments, deficiency lists, and assembly presentations regarding the facilities. Kodiak Island Borough Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 30 of 357 AGENDA ITEM #13.A. {ODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Project Name: Project Number: --ODIAK, ALASKA 99615 PKIMC & KCHC Analysis and Planning N/A Contractor: Jensen Yorba Wall, Inc. Cost Contract No.: 2019-1 OS Change Order No.: 19 Original Project Budget: $ 276,283 Original Contract: $ 0.00 Previous Budget Changes: $ 0.00 Previous Changes: $ 69,074.00 Adjusted Project Budget: $ 0.00 This Change: $ 293,563 To -Date Project Expenses: $ 0.00 % of Original Contract >5% To -Date Project Encumbrances: $ 0.00 Adjusted Contract ALL 2019-10: $ 790,881.00 Current Remaining Budget: $ 293,563.00 Description of Change Cost Establish in-depth understanding of the current state of PKIMC & KCHC; Development of an $ 293,563 accurate current space program from detailed building information modeling of the existing building, interviews to understand the staff, administration, and community perspectives, development of a Current Operations Assessment based on national standards and trends. Develop future state projections for the facilities. Create several conceptual options for renewal, replacement, expansion of the facility. Finalize a conceptual design and master plan, including graphics and cost estimate. The time provided for completion of the contract is (® unchanged) (E] increased) (E] decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. Accepted By: Recommended: Approved By: Contractor's Representative Engineering/Facilities Director Date: Finance Director Date: Attest: Borough Manager Borough Clerk Date: Date: Date: Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower) Approved By: Date: Date: Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower) Approved By: Date: Attest: Borough Manager Borough Clerk Revised 09119 Date: Page I of I Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 31 of 357 AGENDA ITEM #13.A. Jensen Yorba Wall Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com Designing Community Since 1935 Date: March 29, 2023 To: Dave Conrad, KIB Engineering and Facilities Director From: Corey Wall Re: Providence Kodiak Island Medical Center/ Kodiak Community Health Clinic (1YW No. 18014) Space Programming and Concept Fee Proposals Thank you for contacting us about the next steps in developing renewal / replacement / expansion options for the Providence Kodiak Island Medical Center (PKIMC) and Kodiak Community Health Clinic (KCHC). Previously, our facility assessment work for PKIMC focused mostly on the physical condition of the building and its systems. Moving forward into conceptual plan development, it will be essential to understand the sizes and functions of the existing spaces within the buildings and how they are likely to change over the lifespan of the proposed new developments. This analysis will help the design team "right -size" the new conceptual options as well as provide valuable information for the PKIMC and KCHC management for future planning. To provide this space programming and conceptual work, we have teamed with regional healthcare experts DLR Group/Salus. DLR's attachments to this proposal outline the work in detail. Generally, the scope of this proposal is: • Establish an in-depth understanding of the Current State of PKIMC / KCMC. o Development of an accurate current space program from detailed Building Information Modeling of the existing building. o Interviews to understand the staff, administration, and community perspectives. o Development of a Current Operations Assessment based on national standards and trends • Develop Future State projections for the facilities, including detailed volume projections for the various components. • Create several Conceptual Options for renewal / replacement / expansion of the facility. These options will include cost estimates as well as 3D block diagrams • Finalize a Conceptual Design / Master Plan, including graphics and a cost estimate. The fee proposal includes one robust site visit from the DLR group for an on-site investigation and 3P Workshop which will take about a week. JYW has included an additional trip for follow-up and in-person presentations. The attached fee proposal is a Time and Expense Estimate Cap. We are confident we can provide the services outlined within the cap, but will work with you if the scope and fees should be adjusted as the project progresses. Final deliverable will be a Master Plan with graphics and cost information as detailed in the attachments. Jensen Yorba Wall Architecture Interior Design Construction page 1 of 1 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 32 of 357 W 0 v 0 z 0 N 0 C9 0 0 sv (D 0 Q CD —n O CD O G Q CD n (D O 0- F5 * iv* 2s N v CD GJ GJ 0 CA) Cn DESIGN SERVICES PROPOSAL PROGRAMING/CONCEPT DESIGN SERVICES Project: PKIMC / KCHC Space Planning & Concepts JYW Proiect No.: 18014 Current State Meetings 24 Information Gathering 8 Review Facility Assess 6 Code Review 16 Ops Assess & Analysis 32 Future State Workshop 40 Future Needs Develop Concept Options 20 Refine Concept Options 16 Presentation 4 Final Concept 18 Program 12 Master Plan Master Plan Graphics 16 Presentation 4 Report & Graphics 40 Final Presentation 4 Weekly Meetings 15 Subtotal Hours 275 Subtotal Dollars $ 49,225 01 01 01 01 01 01 01 0 PKIMC KCHC Space Planning and Concepts.xlsx-10 Pre -Des 6 Jensen Yorba Wall Inc. 20 1 40 20 20 16 16 18 18 12 12 20 20 20 20 0 1 0 1 0 1 126 1 1461 0 1 0 1 0 1 547 0 1 0 1 0 112,600 113,140 1 0 1 0 1 0 1 $74,965 CONSULTANTS: Health Care Consultants (DLR) $160,480 Structural Engineering $5,000 Cost Estimating $15,901 Subtotal $181,381 Overhead/Profit 8% $14,510 Total $195,891 3/29/2023 1 C) 0 v 0 z 0 T Q.) CQ C+J 0 w DESIGN SERVICES PROPOSAL Jensen"' REIMBURSABLE EXPENSES Yorba JYW Project No.: PKIMC / KCHC Space Planning & Concepts Wall EME JYW Project No.. 18014 iia TRAVEL Arch Trip,31 0 0 0 0 0 0 0 3 cost $1, 1.11 $5,025.00 50.001 $0.001 $0.001 50.001 $0.001 $0.001 $0.00 $s,ozs Civil Rate Trips 0 0 0 0 0 0 0 0 0 CD's cost $o $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 Struct Rate Trips 01 0 0 0 0 0 0 0 0 MISSCELANEOUS Cost $0 $0.001 50.001 $0.001 $0.001 $0.001 $0.001 $0.001 $0.00 $0 Mech Rate TLipsl 01 0 0 0 0 0 0 0 0 RENDERINGS Cost $0 $0.001 $0.001 $0.001 $0.001 50.001 $0.001 50.001 $0.00 $0 Elect Trips 0 0 0 0 0 0 0 0 0 cost $o $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 Planning Trips 1 0 0 0 0 0 0 0 1 Cost $16,000 $16,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $16,000 Subtotal 1 $21,025 $0 $0 $0 $0 $0 $0 $0 $21,025 PER DIEM PRINTING/COPYING SCANS Rate $0 $0 $0 $0 $0 $0 $0 $0 $0 CD's Rate $0 $0 $0 $0 $0 $0 $0 $0 $0 POSTAGE/COURIER Rate $0 $0 $0 $0 $0 $0 $0 $0 $0 MISSCELANEOUS Rate $0 $0 $0 $0 $0 $0 $0 $0 $0 ENGIN REIMB Rate $0 $0 $0 $0 $0 $0 $0 $0 $0 RENDERINGS Rate $o $0 $0 $o $0 $0 $o $0 $o OH/P ar $1,682 $0 $0 $0 $0 $0 $0 $0 51,e82 PKIMC KCHC Space Planning and Concepts.xlsx-Reimb 14 3/29/2023 AGENDA ITEM #13.A. L D L RG ROU P I SALUS Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Our proposal focuses on hospital and ambulatory facility needs within Providence Kodiak Island Medical Center (PKIMC) and Kodiak Community Health Center (KCHC) with a diligent eye on the improvement of current and future operations, code verification of current facilities; leverage of technology innovations, and telemedicine opportunities; lean operational opportunities to reduce healthcare delivery costs and enhance outcomes; improved patient experience; improved physician and staff satisfaction and retention; and meeting evolving community needs. Our proposed approach outlines a process that infuses the expertise of lean specialists into health care facility planning, programming, and design. Our proposal addresses the following key questions: • What is the right balance in inpatient and outpatient services and what is the best care delivery model for PKIMC and KCHC • What is the "hospital of the future" for the Kodiak Island community? • How does the existing hospital, together with its ambulatory care partners, support the future operating plan? If not, what else needs to be built and remodeled to address its full needs? To answer these questions, we propose a FOUR -part process described below. • Current State: Information gathering • Future State: LEAN 3P concept plan - See Exhibit B • Future Needs: Refining the plan • Master Development Plan: Report assembly CURRENT STATE 1. Current Perspectives We will interview a select group of the administrative team and key representatives of the Board (Steering Committee) to develop a high-level understanding of community needs and community perception. Our goal is to gain a high level of understanding surrounding the history, diversity and expectations of the communities served by PKIMC and KCHC. Critical Success Factors: We will collaborate with the select group to establish a set of Critical Success Factors which will serve as criteria to evaluate and compare design alternatives. Criteria will address strategic initiatives such as growth potential, health system transformation processes, and the triple aim of improved population health, enhanced customer experience, and systemic lower costs. For example, critical success factors may address: • Operating Costs • Capital Costs • Medical and Surgical Specialties • Revenues and Payer Mix • Growth • Quality • Service • Value • Innovation • Responsiveness/Timeliness • Provider network interrelationships Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 35 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 2 • Asset Utilization • Risk • Others to be determined. 2. Kodiak Hospital and its Clinic Condition Analysis Our team will focus on staffing, utilization, patient flow, process flow and service configuration. Our main purpose is to identify strengths and weaknesses that need to be addressed in the future operating plan and facility plan. We will interview key hospital department personnel to identify functional and operational constraints the building imposes on the delivery of care. We will review possible remedial actions that will eliminate or significantly improve operating functionality. As part of the overall analysis and master plan, we will consider the potential of onsite expansion, offsite expansions or a total replacement on a green field site which does not have the restriction imposed by the existing site. The initial information gathering will include: • Zoning, Building, and Health Facilities Code (FGI) compliance • Review of the Facility Assessment identifying well-functioning portions and those requiring upgrade or replacement • Review of the existing site including potential building expansion options • Study of on-site expansion possibilities if additional contiguous land can be acquired and contrast against Greenfield Site Options • Site access, parking, and visual appeal/presence • Identification of overall short term and long-term limitations due to architectural and structural impediments or other site/building related factors Current Operations Assessment: We propose to infuse traditional space planning activities with lean perspectives and analyses. We will examine current interdepartmental workflows, analyze how well current technologies support core competencies across hospital operations. Specifically, we will: • Identify opportunities and limitations to improve the patient care satisfaction/experience • Perform a functional and operational analyses of existing facilities to determine what is working and what is not • Explore realistic pathways to correct operational issues through better facility design and/or new models of care • Identify issues impacting the flows of patients, staff, data, supplies, etc. • Identify functional constraints on current and future healthcare delivery models imposed by the existing design • Identify operational cost impacts which negatively impact the bottom line Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 36 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 3 FUTURE STATE 1. Health Care Market Assessment and Business Strategy The health system is rapidly changing which will seriously impact decisions around future facility needs. It is critical that we reach a common understanding of what is likely to be the future business strategy of Providence Kodiak Island Medical Center and KCHC. This phase of the work will take into account items such as: • Health Care Transformation Trends and Analysis • Technology Trends • Provider Recruitment • Alternative Models of Care • Use of Lean Practices in Healthcare • Growth Potential Operating Assumptions: As we move into functional and space programming, it will be necessary for the Steering Committee to guide us upon specific drivers and assumptions around the future operating model for PKIMC and KCHC in the region. On the ambulatory side, this includes access issues such as service and program location, schedulable hours, and throughput. It should include emerging operational imperatives such as new health care delivery models for patient centered primary care home, care coordination and chronic conditions management, and emphasis on transitions of care to reduce readmissions and preventable emergency room visits. We will study customer service expectations related to tangible needs such as parking, access, as well as intangibles such as patient emotional outcomes including the value of time spent with providers, engagement in patient education, integration with behavioral health, and the ease of health system navigation. 2. Projections We will refer to the detailed volume projections for inpatient and ambulatory services provided by the system (or added as a separate service). The projections should reflect underlying demographics and future utilization assumptions. The projections will be detailed, including inpatient beds by bed type, delineation of providers by specialty, system -wide staff (clinic, administration, support), inpatient and ambulatory ancillary services (operating rooms, ED, lab, exam rooms, radiology, etc.), parking, and support spaces. The projections will drive the space programs for the health system. This information should include items such as: • Population Demographics • Historical and Projected Utilization Trends and Assumptions • Projections o Providers by Specialty o Staff (Clinic, Hospital, Administration, and Coordinators) o Beds o Exam Rooms o ORs o EDs Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 37 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 4 o D & T Ancillaries o Other FACILITY NEEDS 1. Space Program The space program will assess facility configurations and program locations. The space program will be of sufficient detail to prepare high-level capital cost estimates and to launch the architectural design process. Detailed, room -by -room programming will occur once pre -design decisions are complete. This Phase will include items such as: • Alternatives by Facility Type (Hospital, Clinics, Network) • Program Configuration and Space Needs • Site Opportunities and Constraints 2. Capital Costs The high-level capital cost estimates will address site acquisition, construction, and soft costs. We will evaluate the costs as well as the space program and operating plan against the critical success factors in order to provide structure around key growth and development decisions. The deliverable will include selection of the recommended program and facility configuration for the network. This Phase will include items such as: • Construction • Soft Costs (IT, medical equipment) • Selection of Recommended Space/Facility Configuration 3. Prioritization, Schedule, and Sequencing Once the recommended capital costs, space program, operating plan, and site plans are complete, it will be possible to create a phasing plan for scheduling and sequencing the construction projects. This will include prioritizing construction at each portion of the site. If needed, this will also include repurposing existing facilities that no longer provide efficient value to the network. MASTER DEVELOPMENT PLAN 1. Concept Design/Master Development Plan The Master Plan will be generate based on the 3P selected alternative, the approved Space Program and Development direction selected by PKIMC and KCHC Steering Committee. The Planning Team will further develop the selected concept plan, which will include a possible alternative sites for cost/benefit analysis. This phase of the study will include items such as: • Further Physical Definition of the proposed projects (Hospital, Clinics, Other) • Site studies showing the overall development of the master plan including site access, parking, building foot print, and massing studies • Evaluation and development of building configurations and structural systems that will maximize the potential to adapt the facility to future delivery system requirements (create Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 38 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 5 buildings that optimize efficiency in layout and are easily adaptable/expandable to meet future demand) • Evaluation of internal and exterior flow to optimize the patient experience and to optimize "back of house" systems supporting the delivery of care (patient, staff, materials flow and the development of onstage/offstage concepts in care delivery) • Evaluation of Lean Operating Approach and building configurations which will reduce the cost of care, improve outcomes, and improve through -put • Development of Patient Focused Care Model and identification of patient care amenities • Develop 3-D renderings of the building exterior, entrances and key interior spaces that illustrate the design intent and look/feel of the building. • Refine Capital Cost Estimates based on the master plan design and performance specifications, including a phasing plan • Develop a Power Point Presentation for presentation to the Community • Develop a Master Plan digital document that details the project objectives, healthcare delivery system programs, physical features of the projects, implementation schedule, and that defines the project capital costs 2. Level of Study Our work plan for each step of the study is designed to provide a level of study from a 30,000 - foot Strategic Level down to the Macro Level of information needed to analyze alternatives and to develop a high-level master plan. This level of work represents what is needed to develop a comprehensive plan that can be supported by the board and presented to the community. During the work, we may identify areas where further study would be desirable. Professional fees exclude reimbursable expense and services beyond those proposed herein. Graphical representation will be of a professional caliber as needed to communicate the development concept and alternatives. Professional Rendering, Videos and Professional Models when/if requested for can be provided as an additional service. It is anticipated that this level of presentation will be developed as part of the follow on design services. DATA REQUEST AND PROPOSED SCHEDULE Our proposed schedule assumes a start date of June 13, 2022. Please see Exhibit C for the detailed schedule of meetings and phase completions. The schedule assumes efficient use of consultant resources and a non -recitative process based on approvals received at scheduled project meetings and other progress milestones. Exhibit D outlines our initial data request. It is critical that we receive the information requested at least one week prior to the scheduled meetings. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 39 of 357 AGENDA ITEM #13.A. L DLRG ROU P I SALUS Providence Kodiak Island Medical Center EXHIBIT B: LEAN 3P FOR MASTER PLANNING AND FUTURE SCENARIOS The 3P workshop is the Lean process most appropriate to handle broad issues, such as master and strategic planning. The workshop is a concise method (1 week) of reachingjoint decisions on complex issues with a multiplicity of factors impacting its outcome. A 3P is used for design innovation and to ensure that the patient and family customers as well as front line staff and providers have the opportunity to provide input on spaces that meet their needs. Using 3P for master planning allows the participation of various department leaders to give their feedback about critical adjacencies and flow throughout the facility and in the larger setting of the facility, which includes the neighborhood. Further, they can support the thoughtful placement of parking and the flow of amenities for better future use of the facility. In addition to traditional 3P scenarios related to flow and future uses based on sound medical planning, our team will include scenario planning to address the uncertainties in the future. Buildings last for decades and presumptions about how the future will unfold can change based on our current world, which is VUCA - Volatile, Uncertain, Complex and Ambiguous. Many organizations use scenario planning to address this uncertainty. In master planning scenarios we not only look at trends we know but delve into options based on the most critical uncertainties and determine what triggers alternative planning for these pivot points. As part of our master planning, we will look at the growth of telehealth and its impact on designing future health services. We will also look at the demographic patterns that are emerging in the surrounding communities as well as the communities who must travel to the facility from the surrounding region. Recently, the social determinants of health have impacted the health needs of Alaskan populations. Increased isolation caused by COVID has increased the need for behavioral health intervention and dramatically increased the portion of the population considered pre -diabetic. Master Planning includes the role this facility plays in the overall Kodiak Health approach to community health needs. 3P for Master Planning and Future Scenarios Day 1 - Defining how the facility fits into the mission, vision, and values of Kodiak Health. Reviewing the health services data as well as the flexibility of the facility based on options for its future uses. Understanding the full spectrum of stakeholders, consumers, and providers who will potentially use the facility and any unique challenges they may face, such as transportation, ice and snow, transportation, and security. A panel of stakeholders may be used to further support an understanding of local needs and priorities. The team will review potential desired strategic outcomes and measures for those outcomes. For scenario planning, we will present health trends and initial programming ideas based on projected health needs. The team will explore the realistic options that exist as well as the barriers that exist based on physical limitations and "monuments" - that is, features that do not make economic sense to move or change use, such as elevators and at times intensive infrastructure areas such as radiology, labs and kitchen facilities. Day 2 - Future design options are explored in an ideal framework to encourage people to think outside of current parameters. The team will be challenged to set aside standard thinking and look at the current facilities from a variety of points of view. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 40 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT B: LEAN 3P FOR MASTER PLANNING AND FUTURE SCENARIOS Page 2 To continue scenario planning we will define what the critical uncertainties maybe that will have the greatest impact on future uses. These uncertainties will be prioritized and placed in a matrix and stories about these future options will be defined. We will look at options for how other facilities of similar nature have solved similar challenges. We will look at both quantitative and qualitative data about such options when such information is available to us. Day 3 - Ideas from the ideal state that are determined to be feasible are integrated into a discrete set of options determined realistic. The options will be further evaluated in terms of the numbers of phases, timeline and costs, as well as how closely the options achieve the organization's strategic options. For scenario planning, the stories will be further defined and pivot points in the future that will impact whether those uncertainties will come to pass will be defined. Where future options are dependent on certain process improvements those improvements will be defined and placed on a rough calendar along with responsible persons and participants in those future events. Day 4 - Selections will be made and presented to the stakeholders in time for that feedback to impact the final planning. Final planning will include a selection for future uses, the impact of phases, timelines and costs, as well as where critical uncertainties may impact or generate necessary shifts in uses. A master planning calendar will be generated with integrated pivot points for scenarios and the ideal timing of process improvement workshops to inform the larger design plan. The team will then consolidate a report and present it to a larger group of stakeholders and leaders in the organization. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 41 of 357 V O v 0 Z O N O 1P 0 (n n v CD O CD TI O CD O CL CD n CD O v v v CD fV O CA) Cn L D L R G R O U P I SA LU S Providence Kodiak Island Medical Center Master Plan Exhibit C: Schedule ID pp Task ITask Name Duration Work Start Finish w.R Mode Kodiak Healthcare - Program & Concept 78.75 days 1,050.67 hrs Mon 6/12/23 Thu 9/28/23 Current State 23 days 372.67 hrs Mon 6/12/23 Wed 7/12/23 0: w. Scheduling meetings 15 days 30.67 hrs Mon 6/12/23 Sat 7/1/23 Information gathering 2 wks 96 hrs Mon 6/12/23 Fri 6/23/23 �# Initial Mtg w/ Steering Committee 4 hrs 12 hrs Mon 7/3/23 Mon 7/3/23 :r �} Study facility assessment 1 wk 20 hrs Mon 7/3/23 Mon 7/10/23 �� Code review 2 days 32 hrs Mon 7/3/23 Wed 7/5/23 Operational Assessment 8 days 96 hrs Mon 7/3/23 Wed 7/12/23 a �# Ops Assessment on site 3 days 64 hrs Mon 7/3/23 Wed 7/5/23 �} Ops Assessment analysis 5 days 32 hrs Thu 7/6/23 Wed 7/12/23 �� Projections 11 days 86 hrs Mon 6/26/23 Mon 7/10/23 :r Projections development 1 wk 60 hrs Mon 6/26/23 Fri 6/30/23 �# Confirm projections w/ ops 5 days 26 hrs Tue 7/4/23 Mon 7/10/23 �} Future State: LEAN 3P 5 days 160 hrs Mon 7/10/23 Fri 7/14/23 �� Workshop 40 hrs 160 hrs Mon 7/10/23 Fri 7/14/23 Future Needs: Plan Refinement 30.5 days 316 hrs Mon 7/17/23 Mon 8/28/23 �i �# Develop concept alternatives 10 days 100 hrs Mon 7/17/23 Fri 7/28/23 �} Refine options 10 days 48 hrs Mon 7/31/23 Fri 8/11/23 �� Meeting to select preferred 4 hrs 8 hrs Mon 8/14/23 Mon 8/14/23 :r Generate concept plan 10 days 72 hrs Mon 8/14/23 Mon 8/28/23 �# Program and Cost 20 days 88 hrs Mon 7/17/23 Fri 8/11/23 �} Initial program 10 days 56 hrs Mon 7/17/23 Fri 7/28/23 �� Refine program 2 wks 32 hrs Mon 7/31/23 Fri 8/11/23 Master Plan 33.75 days 170 hrs Mon 8/14/23 Thu 9/28/23 :. �# Master Plan Graphics 13 days 68 hrs Mon 8/14/23 Wed 8/30/23 �} Present Master Plan 0.5 days 8 hrs Thu 8/31/23 Thu 8/31/23 �� Finalize Report 20.25 days 94 hrs Thu 8/31/23 Thu 9/28/23 Write Report 5 days 40 hrs Thu 8/31/23 Thu 9/7/23 �# Develop graphics 20 days 52 hrs Thu 8/31/23 Thu 9/28/23-rum,Pr �} Deliver report 2 hrs 2 hrs Thu 9/28/23 Thu 9/28/23 �� Weekly online meeting 75.13 days 32 hrs Tue 6/13/23 Tue 9/26/23 9 16 23 May 30 7 14 21 28 June 4 11 18 25 July Au ust September 2 9 16 23 30 6 13 20 27 3 10 17 24 October 1 8 15 22 1 1 Healthcare - Program & Concept 2 Current State 3 O Owner, Project Arch,Fru er,Project Arch,Frum 4 5 7 3 6 Frum 7 pe a i nal se sm nt Frum,Project Arch 8 9 - Frum,Project rc 10 - Frum,Lean Expert 11 Proj ctilns la ner 12 13 Planner,Le n Expert,Frum 14 Future State: L N Pri 15 Fu ur Needs: IanRefinement Fru ,L n pe ,O ne ,P 'ect Arch 16 17 ro'ect rc ,Fr m 18 Fru ,P of t Ar h 19 11114 oje t Ar h,F UnI 20 21 Program and C st 22 ru ,P je t Arch 23 as r Plan la ne Fr in 24 25 can Ex ert, ro ct rch, ru 26 ru ,Pr jec Arch 27 F nali e Report ru ,Pr je Arc 28 29 jec Arc 30 Project Arch 31 I I I I I I I I I I I I I I I Project: Kodiak Health Program Date: Thu 3/23/23 Task Project Summary I Manual Task h I Start -only E Deadline Split Inactive Task Duration -only Finish -only 7 Progress Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress Summary Inactive Summary Manual Summary External Milestone Page 1 AGENDA ITEM #13.A. L D L RG RO U P I SA LUS Providence Kodiak Island Medical Center EXHIBIT D: INITIAL DATA REQUEST A. Strategic and Operational Document Request List 1. Departmental Interviews: List of Interviewees and scheduled times a. 8-10 key administrative personnel and Commissioners b. Allow for 60 minutes per person 2. Historical Utilization Data for past 3 years a. Inpatient Discharges and Patient Days i. Medical Surgical ii. Obstetrics iii. Critical Care iv. Other 3. Inpatient Surgeries by Specialty and Length of Case a. Outpatient Surgeries by Specialty and Length of Case b. Emergency Department visits by level 1, 2, 3, 4 c. Emergency Department average length of stay for discharged and admitted patients d. Average and maximum times to assign inpatient bed e. Clinic Visits by Specialty f. Ancillary Department Volumes 4. Organizational Chart 5. Staffing (FTEs) by department, including clinics, by shift or day -part 6. Medical Staff roster by specialty 7. Strategic Plan 8. Demographic Data on regional catchment area 9. Outline of strategic and operational concerns we should be aware of 10. Existing operational improvement plans or summaries B. Facility Documents Request List 1. Existing Conditions Documentation - digital files a. As -built drawings of site(s) as currently developed (parking, roadways, utilities, topography, landscaped areas, etc.). b. As -built drawings for hospital and other buildings on site c. As -built drawings for Ambulatory Care Clinic d. Existing Hospital Facility Plan with Medicare/Medicaid Departmental boundaries and area calculations (Excel area calculation preferred if available). Room by room names would be also beneficial if available on your documentation. e. Prior Master Plans and or site/facility studies if relevant to our work. 2. Studies and Reports a. Geotechnical studies completed in conjunction with prior building projects. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 43 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Exhibit D: Initial Data Request Page 2 b. Any relevant information on rezoning actions and/or Land Use Planning studies/actions related to the hospital and clinical sites or adjacent parcels of interest. c. We will need to contact the appropriate building and zoning departments to meet the appropriate regulatory agencies to obtain current building code, land use codes and long range planning documents. Please let us know of any sensitive issues we should be aware of and if you would like a hospital representative to accompany us. Confidentiality of the details of our work will be maintained during our initial contacts until such a time as you authorize discussion of project specifics. d. JACHO (or similar) survey issues if any, as related to the current operation and facility condition. e. Prior Master Plans and or Site/Facility Studies if relevant to our work Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 44 of 357 Jensen Yorba Wall, Inc. 522 West 10th Street Juneau, Alaska 99801 Attn: Corey Wall 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com Project: Kodiak Island Medical Center Location: Kodiak, Alaska 1. Project Description and Service AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A Provide estimates for multiple options for renovation or additions at the Medical Center. Estimates would be grouped in three phases as listed below and used for determining ROM costs for various concept scopes of work. • ROM costs for Medical Center additions or renovations likely by narrative only. Concepts may include an interior 10,000 SF renovation up to demolition of the existing 32,000 SF building and replacement with a new multi -story 44,000 SF building. Three to four large concept estimates would be provided in this portion of the work • Refine estimates from the initial ROM costs with updated narratives and block -diagram sketches. Three estimates are likely with a combination of demolition, renovation, and construction of new buildings. Roughly 20,000 SF to 50,000 SF of total construction • Final concept estimate of chosen design with updated narratives and block -diagram sketches. Size likely about the same as second set of estimates. 20.000 SF to 50.000 SF. The estimates will be prepared in Uniformat Elemental Categories. 2. Fee Breakdown and Schedule (Lump Sum) ROM Concept Estimates $ 2,586.00 Within (5) Full Working Days Refined Concept ROM Estimates 4,927.00 Within (7) Full Working Days Chosen Design ROM Estimate 8,388.00 Within (7) Full Working Days TOTAL FEE: $ 15,901.00 Should any phase of estimating be omitted from this proposal, HMS reserves the right to increase fee for subsequent estimate by 10% to 30% depending upon the additional level of effort. Also, add two extra days to the schedule for completion of the estimate. The above fee does not include preparation of additive bid items or alternates. See 3. Terms below. Allow the above full working days to provide the proposed services. Time for task completion will begin following receipt of all available design information for that particular phase. Please note the above durations exclude weekends, holidays and partial days. Please give two weeks advance notice for commencing each phase of work. Page 1 of 4 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 45 of 357 3. Terms 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A Deliverable: HMS Inc. will provide a copy of our estimate via email in a PDF file format or in Excel, if necessary. Should a hard copy of the estimate be necessary, at your request, a bound or loose copy will be provided to you. Drawings: Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee proposal and add additional days to complete our work. Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending on the quantity, an additional charge may be added at $4.00/sheet. Additive Bid Items or Alternates: Our fee proposal does not include preparing estimates for additive bid items or alternates (except those included in Section 2 Fee Breakdown) that require re -measurement of work items included in the Base Bid cost estimate. We reserve the right to renegotiate our fee should alternates become necessary beyond one or two minor alternates or additive bid items. Reimbursable Expenses: This fee proposal does not provide for long distance phone calls, site visits, meetings with the owner, or any other unforeseen expenses unless listed in Section 2. Fee Breakdown. Any such items, if required, will be charged on a time -and -expense basis at our current rate schedule. Penalty/Bonus Condition: This proposal is made on the understanding that we will not be entering into an agreement with the client that includes a penalty/bonus condition dependent on the outcome of the bid. Should such a clause be required, we reserve the right to modify our proposal or possibly withdraw from the project. Additional Insured: Any requirements to name additional insureds on our insurance policies may be subject to additional fees should fees be added to our policy by our carrier. Payment Terms: Payment shall be made within (45) days of invoice date. Delayed payment beyond that period is subject to a 1.5% fee per month. Expiration Date: This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust the fee to incorporate the current years rates after the (6) month period. Change in Scope: Should the project scope or format change, HMS Inc. reserves the right to modify this proposal. Written approval for work on increased scope items prior to proceeding with additional work will be required. Notice to Proceed: Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice to proceed. Page 2 of 4 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 46 of 357 3. Terms (Continued) Prepared By: Rob Brown, Estimator RB/kh 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com Page 3 of 4 AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 47 of 357 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A FEE BREAKDOWN (2022 SCHEDULE OF RATES) Project: Kodiak Island Medical Center A/E Firm: Jensen Yorba Wall, Inc. Location: Kodiak, Alaska Prepared By: Rob Brown, Estimator Total Total Discipline Rate Hours Subtotal Hours Fee ROM Concept Estimates Estimator V 183.00 x 1 = 183.00 Estimator IV 159.00 x 8 = 1,272.00 Estimator III 149.00 x 5 = 745.00 Estimator II 127.00 x 0 = 0.00 Estimator I 86.00 x 0 = 0.00 Office Support II 86.00 x 3 = 258.00 Office Support I 64.00 x 2 = 128.00 Total ROM Concept Estimates: 19 Hours $ 2,586.00 Refined Concept ROM Estimates: Estimator V 183.00 x 1 = 183.00 Estimator IV 159.00 x 8 = 1,272.00 Estimator III 149.00 x 10 = 1,490.00 Estimator II 127.00 x 8 = 1,016.00 Estimator I 86.00 x 6 = 516.00 Office Support II 86.00 x 3 = 258.00 Office Support 1 64.00 x 3 = 192.00 Total Refined Concept ROM Estimates: 39 Hours $ 4,927.00 Chosen Design ROM Estimate: Estimator V 183.00 x 2 = 366.00 Estimator IV 159.00 x 10 = 1,590.00 Estimator III 149.00 x 18 = 2,682.00 Estimator II 127.00 x 16 = 2,032.00 Estimator I 86.00 x 12 = 1,032.00 Office Support II 86.00 x 5 = 430.00 Office Support I 64.00 x 4 = 256.00 Total Chosen Design ROM Estimate: 67 Hours $ 8,388.00 TOTAL: 125 Hours $ 15,901.00 Page 4 of 4 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 48 of 357 THE STATE OfALASKA GOVERNOR MIKE DUNLEAVY Healthy & Equitable Communities Memorandum of Agreement (MOA), Between State of Alaska — Department of Health Division of Public Health (DPH) - and - Kodiak Island Borough MOA # C0622-584-0 Amendment 1 AGENDA ITEM #13.A. Department of Health DIVISION OF PUBLIC HEALTH Director's OfficE P.O. Box 1 1061 C Juneau, Alaska 99811-061( Main: 907.465.309( Fax: 907.465.463. I. PURPOSE AND SCOPE The State of Alaska, Dept of Health, Division of Public Health will provide funding to Alaskan local governments in support of creating and sustaining healthy and equitable communities around the state. Funding will support the following activities and strategies to promote and build healthy & equitable communities around the state. All funded activities must have an emphasis on high risk, underserved population groups. • Ensure a fair and adequate baseline of care is established for populations at higher risk that are underserved and who are disproportionately impacted by COVID-19 by expanding existing or developing new mitigation and prevention resources and services; • Increase/improve data collection and reporting for populations disproportionately affected by COVID-19 to guide current and future pandemic response; • Build, leverage or expand infrastructure support for COVID-19 or future pandemic prevention and control among populations that are at higher risk or underserved; • Mobilize partners to build and promote healthy and equitable communities, improving everyone's opportunities for living a healthy life, particularly those who are disproportionately impacted by COVID-19; • Improve access to COVID-19 vaccine, as well as other necessary vaccines, for individuals who are higher risk or underserved. II. THE STATE OF ALASKA DIVISION OF PUBLIC HEALTH (DPH) AGREES TO: Provide support to the community for COVID-19 response and mitigation activities. The Healthy & Equitable Communities Project Team is available to consult and provide technical assistance to government entities for health equity funds and to pre -approve pass-through recipients of award funding. The team will also ensure that approved activities meet the funding requirements. DPH agrees to provide $260,996 in Round 2 funds in accordance with the terms of this agreement. Round 1 funding provided was in the amount of $86,596.90; for a cumulative amount of $349,488.42. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 49 of 357 AGENDA ITEM #13.A. III. KODIAK ISLAND BOROUGH AGREES TO: Conduct the services as described in the attached application and proposal response. (Application for Round 2 funding follows the last page of this MOA Amendment.) Invoicing The recipient will submit quarterly invoices detailing services performed. Quarterly invoices should be supported with completed reporting templates and any applicable backup documentation such as receipts, payroll information, sub award agreements, etc. Invoices are due January 15, April 15, July 15, and October 15 for each quarter. The invoice must: • Reference the recipient's name, address, and phone number • Reference the contract number: C0622-584-0 • Include the government entity's invoice number • Reference the Alaska Division of Public Health — Healthy & Equitable Communities MOA Send invoices to: doh.publichealth@alaska.gov (reference "C0622-584-0 MOA Reimbursement Request" in the subject line) Failure to include the required information on invoices may cause an unavoidable delay to the payment process. The State will pay all invoices within thirty (30) days of invoice approval by the project director. The recipient shall submit final invoices no later than 30 days after the MOA expires. REPORTING: Reporting requirements will be due at the same time as invoices. Payment will not be issued unless necessary reporting is attached. Reporting requirements will be determined during the MOA preparation and will be dependent upon the type of activities selected. Entities are encouraged to collaborate with hospitals, schools, and community organizations to improve the outcomes for their population. Any projects that will be collecting data may have additional reporting requirements. Initial information about the project will be needed, including: • Who is collecting data? • Why is data being collected? • What communities/populations are being researched? • What type of data is being collected? • Estimated timeframe of data collection • How will this data be used? IV. JOINT RESPONSIBILITIES: Should there be a conflict amongst the documents, the following order of precedence shall apply: first, this agreement; second, the application; third, the proposal. Both parties agree to communicate timely and effectively as needed to support the goals of this agreement. Points of contact for both parties are as follows: State of Alaska — DPH: Primary Points of Contact: Judy Holland, Project Director Judy.Holland@alaska.gov 907/334-2669 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 50 of 357 Alyssa McKenzie, Project Coordinator Alyssa.Mckenzie@alaska.gov 907-744-4976 Send invoices to: doh.publichealth@alaska.gov (reference "C0622-584-0 MOA Reimbursement Request" in the subject line) Kodiak Island Borough: Primary Point of Contact: Finance Point of Contact: David Conrad dconrad@kodiakak.us 907/486-9304 Dora Cross dcross@kodiakak.us 907/486-9320 AGENDA ITEM #13.A. V. PERIOD OF AGREEMENT AND TERMINATION: This agreement will be in effect from the date of execution through May 31, 2024. The services may extend beyond that date by mutual agreement of both parties. Any extension provided will be for time only; no additional funds will be offered. VI. SIGNATURES: By signature of the below, both parties agree to the terms of this MOA. BY: �3YWi y I�Agi Judy Holl d, DOH Project Director Kodiak Island Borough l t—a1ti�Z� czs> 1 VVI A NAC-O"L BY:�, Christy Lawton, DPH Acting Director BY:. 0 / CGG Matthew Meienberg, DOH Procurement Specialist DATE: March 31, 2023 DATE: `-12 04/20/2023 DATE: 4/20/2023 DATE: Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 51 of 357 AGENDA ITEM #13.A. Healthy and Equitable Communities Memorandum of Agreement Application Primary Contact Information: (Please make sure to include name, phone number, email and physical address for all contacts listed.) Program Contact: David Conrad Phone number: 907-486-9340 Email: dconrad@kodiakak.us Physical Address: 710 Mill Bay Road, Kodiak, AK 99615 Finance Contact: Dora Cross Phone number: 907-486-9320 Email: dcross@kodiakak.us Physical Address: 710 Mill Bay Road, Kodiak, AK 99615 Other Contact that needs to sign/be listed on the Memorandum of Agreement (MOA): Contact: Phone number: Email: Physical Address: Please list communities and partners intended to be part of this funding, either through subawards or support. Community/Partner Name(s): Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 52 of 357 AGENDA ITEM #13.A. SCOPE and AMOUNTS: Please check activities from the menu below. In the final box, indicate the dollar amount anticipated. All activities selected must have an emphasis on high risk, underserved population groups. Menu of Activities 1. Ensure a fair and adequate baseline of care is established for populations who are disproportionately impacted by COVID-19 by expanding existing or developing new mitigation and prevention resources and services targeted at higher risk, underserved Alaskans: Expand reach of case investigation and contact tracing Enhance availability of supportive services that enable individuals to successfully isolate or quarantine Collaborate with community groups who can connect people at higher risk for COVID 19 with community services Improve access to vaccination information and services Reduce the rate of preventable hospitalizations by improving access to primary and preventative care Improve/increase access to health insurance Provide new or improved access to mental health services or provide education for/destigmatize existing services Provide/improve access to substance use disorder treatment/tobacco cessation resources or provide education for/destigmatize existing services Adopt strategies in the built environment that can mitigate the impact of COVID-19, for example establishing new pedestrian zones to minimize crowding and encourage physical activity Assess and adapt health policies, for example food service guidelines, to ensure they reach higher risk underserved Alaskans Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total Depending on activities selected, reporting requirements may include some or all of the following measures: 1.1 Number of COVID-19 mitigation and prevention resources and services delivered in support of populations that are underserved and disproportionately affected. 1.2 Number of COVID-19 tests completed by test type, results, and race and ethnicity 1.3 Caseload, number of cases per case investigator, and number of contacts per contact tracer during the data collection period Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 53 of 357 AGENDA ITEM #13.A. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 54 of 357 2. Increase/improve data collection and reporting for populations disproportionately affected by COVID-19 to guide current and future pandemic response: Educate health care providers and community partners on the importance for collection of race, ethnicity, and other priority data elements Enhance the ability of electronic health records (EHR) systems to collect data on age, race, sex, and other differences among patients in health care systems Upgrade interoperability of health systems to comply with HL7 standards to report data elements including age, race, sex, and other priority data elements Provide training for staff on new/upgraded EHR systems Support staff who can enhance reporting of COVID-19 data to include race, ethnicity, sex, and other priority data elements Develop and disseminate data and other information materials to be culturally and linguistically appropriate for local audiences Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total: Depending on activities selected, reporting requirements may include the following measure: 2.1: Number of improvements to data collection, quality, and reporting capacity for recipients, partners and agencies related to disproportionate health impacts of COVID-19. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 54 of 357 AGENDA ITEM #13.A. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 55 of 357 3. Build, leverage or expand infrastructure support for COVID-19 or future pandemic prevention and control with a focus on populations that are at higher risk and underserved: Establish or enhance local staffing or coalitions to that focus on improving COVID-19 or other health outcomes for these populations Develop or update local plans to improve health outcomes for higher risk underserved Alaskans Expand local capacity to offer targeted testing and contact tracing Improve local Continuity of Operations Plans (COOP) and exercises to prioritize higher risk underserved Alaskans Improve plans for use of community facilities to include better spaces for social distancing, isolation and quarantine Update plans for community shelter locations to ensure they are ADA compliant or can facilitate hosting health care pods including testing and vaccinations Increase/improve access to facilities/community spaces that promote health and physical activity and serve high-risk populations Provide training to local/regional public health or health workforce to better serve the needs of higher risk underserved Alaskans Hire health or public health workforce who are equipped to assess and address the needs of higher risk underserved Alaskans, for example trusted community members or community health workers X Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Kodiak Hospital Space Planning and Design The Kodiak Island Borough proposes to utilize Healthy and Equitable Communities funds to conduct a study of the local Borough owned health care facilities to determine what structural and programmatic changes are necessary to improve patient capacity, air handling for negative pressure spaces, modern medical services and expanded patient care. The study ill include public input as well as discussions with all relevant health care providers (Providence, Kodiak Community Health Center, etc.). Total: up to $260,996 Depending on activities selected, reporting requirements may include the following measure: 3.1: Number of improvements to infrastructure to address disproportionate health impacts of COVID-19. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 55 of 357 AGENDA ITEM #13.A. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 56 of 357 4. Mobilize partners to build and enhance community social supports targeted towards those who are disproportionately impacted by COVID-19: Tailor local testing, contact tracing, and quarantine practices and programs to be culturally or linguistically appropriate for targeted populations Develop and support local or regional advisory groups that have representation from higher risk underserved populations to inform emergency response activities Build partnerships with local health and non health agencies (for example housing, transportation providers, food security, churches, community health workers, social workers) to implement strategies that decrease risk for COVID-19 Develop and distribute COVID-19 prevention communication materials and messaging that are understood and resonate with local higher risk and underserved groups Identify and establish relationships with agencies who serve higher risk underserved groups to share information and improve access to services that prevent COVID-19 Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total: Depending on activities selected, reporting requirements may include the following measure: 4.1: Number and proportion of new, expanded, or existing partnerships mobilized to address disproportionate health impacts of COVID-19. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 56 of 357 AGENDA ITEM #13.A. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 57 of 357 S. Improve access to COVID-19 vaccine, as well as other necessary vaccines, for individuals who are higher risk or underserved: Increase local health care capacity for providing vaccinations Hire additional staff to support administration of vaccines and to promote easily accessible health education Increase capacity for mobile vaccine delivery Increase the number of children, adolescents, and adults receiving all ACIP -recommended vaccines Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total: Depending on activities selected, reporting requirements may include the following measure: 5.1: Provide a description of the work and successes/challenges of COVID-19 vaccine -related activities (e.g., number of vaccine clinics, number of mobile vaccine clinics, number of pop-up clinics). Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 57 of 357 AGENDA ITEM #13.A. CODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER '10 NULL BAY ROAD Project Name: Project Number: CODIAK, ALASKA 99615 PKIMC & KCHC Analysis and Planning N/A Contractor: Jensen Yorba Wall, Inc. Cost Contract No.: 2019-10S Change Order No.: 19 Original Project Budget: $ 276,283 Original Contract: $ 0.00 Previous Budget Changes: $ 0.00 Previous Changes: $ 69,074.00 Adjusted Project Budget: $ 0.00 This Change: $ 276,283 To -Date Project Expenses: $ 0.00 % of Original Contract >5% To -Date Project Encumbrances: $ 0.00 Adjusted Contract ALL 2019-10: $ 773,601.00 Current Remaining Budget: $ 276,283 Description of Change Cost Establish in-depth understanding of the current state of PKIMC & KCHC. Develop future state $ 276,283 projections for the facilities. Create several conceptual options for renewal, replacement, expansion of the facility. Finalize a conceptual design and master plan, including graphics and cost estimate. The time provided for completion of the contract is (® unchanged) (E] increased) (E] decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the zbsence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50, 000, whichever is lower, require assembly approval Accepted By: Contractor's Representative Recommended: Engineering/Facilities Director Approved By: Date: Finance Director Date: Attest: Borough Manager Borough Clerk Date: Date: Date: Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower) Approved By: Date: Date: Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower) Approved By: Date: Attest: Borough Manager Revised 09119 Borough Clerk Date: Page 1 of I Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 58 of 357 AGENDA ITEM #13.A. Jensen Yorba Wal I Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com Designing Community Since 1935 Date: April 24, 2022 To: Matt Gandel, KIB Project Manager From: Corey Wall Re: Providence Kodiak Island Medical Center/ Kodiak Community Health Clinic (JYW No. 18014) Space Programming and Concept Fee Proposals Thank you for contacting us about the next steps in developing renewal / replacement / expansion options for the Providence Kodiak Island Medical Center (PKIMC) and Kodiak Community Health Clinic (KCHC). Previously, our facility assessment work for PKIMC focused mostly on the physical condition of the building and its systems. Moving forward into conceptual plan development, it will be essential to understand the sizes and functions of the existing spaces within the buildings and how they are likely to change over the lifespan of the proposed new developments. This analysis will help the design team "right -size" the new conceptual options as well as provide valuable information for the PKIMC and KCHC management for future planning. To provide this space programming and conceptual work, we have teamed with regional healthcare experts DLR Group/Salus. DLR's attachments to this proposal outline the work in detail. Generally, the scope of this proposal is: • Establish an in-depth understanding of the Current State of PKIMC / KCMC. o Development of an accurate current space program from detailed Building Information Modeling of the existing building. o Interviews to understand the staff, administration, and community perspectives. o Development of a Current Operations Assessment based on national standards and trends • Develop Future State projections for the facilities, including detailed volume projections for the various components. • Create several Conceptual Options for renewal / replacement / expansion of the facility. These options will include cost estimates as well as 3D block diagrams • Finalize a Conceptual Design / Master Plan, including graphics and a cost estimate. The fee proposal includes one robust site visit from the DLR group for an on-site investigation and 3P Workshop which will take about a week. JYW has included an additional trip for follow-up and in-person presentations. The attached fee proposal is a Time and Expense Estimate Cap. We are confident we can provide the services outlined within the cap, but will work with you if the scope and fees should be adjusted as the project progresses. Final deliverable will be a Master Plan with graphics and cost information as detailed in the attachments. Jensen Yorba Wall Architecture Interior Design Construction page 1 of 1 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 59 of 357 W 0 v 0 z 0 N 0 C9 0 0 sv m 0 Q CD —n O CD O G Q CD n CD O Q a) 2s N v CD CA O 0 CA) Cn DESIGN SERVICES PROPOSAL PROGRAMING/CONCEPT DESIGN SERVICES Project: PKIMC / KCHC Space Planning & Concepts JYW Proiect No.: 18014 Current State Meetings 24 Information Gathering 8 Review Facility Assess 6 Code Review 16 Ops Assess & Analysis 32 Future State Workshop 40 Future Needs Develop Concept Options 20 Refine Concept Options 16 Presentation 4 Final Concept 18 Program 12 Master Plan Master Plan Graphics 16 Presentation 4 Report & Graphics 40 Final Presentation 4 Weekly Meetings 15 Subtotal Hours 275 Subtotal Dollars $ 49,225 01 01 01 01 01 01 01 0 PKIMC KCHC Space Planning and Concepts.xlsx-10 Pre -Des 1 Jensen ■■■ Yarba ■■■ Wall inc 20 1 40 20 20 16 16 18 18 12 12 20 20 20 20 0 1 0 1 0 1 126 1 146 1 0 1 0 1 0 1 547 0 1 0 1 0 112,600 113,140 1 0 1 0 1 0 1 $74,965 CONSULTANTS: Health Care Consultants (DLR) $160,480 Structural Engineering $5,000 Cost Estimating $15,901 Subtotal $181,381 Overhead/Profit 8% $14,510 Total $195,891 4/24/2022 1 AGENDA ITEM #13.A. L D L RG ROU P I SALUS Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Our proposal focuses on hospital and ambulatory facility needs within Providence Kodiak Island Medical Center (PKIMC) and Kodiak Community Health Center (KCHC) with a diligent eye on the improvement of current and future operations, code verification of current facilities; leverage of technology innovations, and telemedicine opportunities; lean operational opportunities to reduce healthcare delivery costs and enhance outcomes; improved patient experience; improved physician and staff satisfaction and retention; and meeting evolving community needs. Our proposed approach outlines a process that infuses the expertise of lean specialists into health care facility planning, programming, and design. Our proposal addresses the following key questions: • What is the right balance in inpatient and outpatient services and what is the best care delivery model for PKIMC and KCHC • What is the "hospital of the future" for the Kodiak Island community? • How does the existing hospital, together with its ambulatory care partners, support the future operating plan? If not, what else needs to be built and remodeled to address its full needs? To answer these questions, we propose a FOUR -part process described below. • Current State: Information gathering • Future State: LEAN 3P concept plan - See Exhibit B • Future Needs: Refining the plan • Master Development Plan: Report assembly CURRENT STATE 1. Current Perspectives We will interview a select group of the administrative team and key representatives of the Board (Steering Committee) to develop a high-level understanding of community needs and community perception. Our goal is to gain a high level of understanding surrounding the history, diversity and expectations of the communities served by PKIMC and KCHC. Critical Success Factors: We will collaborate with the select group to establish a set of Critical Success Factors which will serve as criteria to evaluate and compare design alternatives. Criteria will address strategic initiatives such as growth potential, health system transformation processes, and the triple aim of improved population health, enhanced customer experience, and systemic lower costs. For example, critical success factors may address: • Operating Costs • Capital Costs • Medical and Surgical Specialties • Revenues and Payer Mix • Growth • Quality • Service • Value • Innovation • Responsiveness/Timeliness • Provider network interrelationships Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 61 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 2 • Asset Utilization • Risk • Others to be determined. 2. Kodiak Hospital and its Clinic Condition Analysis Our team will focus on staffing, utilization, patient flow, process flow and service configuration. Our main purpose is to identify strengths and weaknesses that need to be addressed in the future operating plan and facility plan. We will interview key hospital department personnel to identify functional and operational constraints the building imposes on the delivery of care. We will review possible remedial actions that will eliminate or significantly improve operating functionality. As part of the overall analysis and master plan, we will consider the potential of onsite expansion, offsite expansions or a total replacement on a green field site which does not have the restriction imposed by the existing site. The initial information gathering will include: • Zoning, Building, and Health Facilities Code (FGI) compliance • Review of the Facility Assessment identifying well-functioning portions and those requiring upgrade or replacement • Review of the existing site including potential building expansion options • Study of on-site expansion possibilities if additional contiguous land can be acquired and contrast against Greenfield Site Options • Site access, parking, and visual appeal/presence • Identification of overall short term and long-term limitations due to architectural and structural impediments or other site/building related factors Current Operations Assessment: We propose to infuse traditional space planning activities with lean perspectives and analyses. We will examine current interdepartmental workflows, analyze how well current technologies support core competencies across hospital operations. Specifically, we will: • Identify opportunities and limitations to improve the patient care satisfaction/experience • Perform a functional and operational analyses of existing facilities to determine what is working and what is not • Explore realistic pathways to correct operational issues through better facility design and/or new models of care • Identify issues impacting the flows of patients, staff, data, supplies, etc. • Identify functional constraints on current and future healthcare delivery models imposed by the existing design • Identify operational cost impacts which negatively impact the bottom line Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 62 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 3 FUTURE STATE 1. Health Care Market Assessment and Business Strategy The health system is rapidly changing which will seriously impact decisions around future facility needs. It is critical that we reach a common understanding of what is likely to be the future business strategy of Providence Kodiak Island Medical Center and KCHC. This phase of the work will take into account items such as: • Health Care Transformation Trends and Analysis • Technology Trends • Provider Recruitment • Alternative Models of Care • Use of Lean Practices in Healthcare • Growth Potential Operating Assumptions: As we move into functional and space programming, it will be necessary for the Steering Committee to guide us upon specific drivers and assumptions around the future operating model for PKIMC and KCHC in the region. On the ambulatory side, this includes access issues such as service and program location, schedulable hours, and throughput. It should include emerging operational imperatives such as new health care delivery models for patient centered primary care home, care coordination and chronic conditions management, and emphasis on transitions of care to reduce readmissions and preventable emergency room visits. We will study customer service expectations related to tangible needs such as parking, access, as well as intangibles such as patient emotional outcomes including the value of time spent with providers, engagement in patient education, integration with behavioral health, and the ease of health system navigation. 2. Projections We will refer to the detailed volume projections for inpatient and ambulatory services provided by the system (or added as a separate service). The projections should reflect underlying demographics and future utilization assumptions. The projections will be detailed, including inpatient beds by bed type, delineation of providers by specialty, system -wide staff (clinic, administration, support), inpatient and ambulatory ancillary services (operating rooms, ED, lab, exam rooms, radiology, etc.), parking, and support spaces. The projections will drive the space programs for the health system. This information should include items such as: • Population Demographics • Historical and Projected Utilization Trends and Assumptions • Projections o Providers by Specialty o Staff (Clinic, Hospital, Administration, and Coordinators) o Beds o Exam Rooms o ORs o EDs Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 63 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 4 o D & T Ancillaries o Other FACILITY NEEDS 1. Space Program The space program will assess facility configurations and program locations. The space program will be of sufficient detail to prepare high-level capital cost estimates and to launch the architectural design process. Detailed, room -by -room programming will occur once pre -design decisions are complete. This Phase will include items such as: • Alternatives by Facility Type (Hospital, Clinics, Network) • Program Configuration and Space Needs • Site Opportunities and Constraints 2. Capital Costs The high-level capital cost estimates will address site acquisition, construction, and soft costs. We will evaluate the costs as well as the space program and operating plan against the critical success factors in order to provide structure around key growth and development decisions. The deliverable will include selection of the recommended program and facility configuration for the network. This Phase will include items such as: • Construction • Soft Costs (IT, medical equipment) • Selection of Recommended Space/Facility Configuration 3. Prioritization, Schedule, and Sequencing Once the recommended capital costs, space program, operating plan, and site plans are complete, it will be possible to create a phasing plan for scheduling and sequencing the construction projects. This will include prioritizing construction at each portion of the site. If needed, this will also include repurposing existing facilities that no longer provide efficient value to the network. MASTER DEVELOPMENT PLAN 1. Concept Design/Master Development Plan The Master Plan will be generate based on the 3P selected alternative, the approved Space Program and Development direction selected by PKIMC and KCHC Steering Committee. The Planning Team will further develop the selected concept plan, which will include a possible alternative sites for cost/benefit analysis. This phase of the study will include items such as: • Further Physical Definition of the proposed projects (Hospital, Clinics, Other) • Site studies showing the overall development of the master plan including site access, parking, building foot print, and massing studies • Evaluation and development of building configurations and structural systems that will maximize the potential to adapt the facility to future delivery system requirements (create Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 64 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT A: SCOPE OF WORK Page 5 buildings that optimize efficiency in layout and are easily adaptable/expandable to meet future demand) • Evaluation of internal and exterior flow to optimize the patient experience and to optimize "back of house" systems supporting the delivery of care (patient, staff, materials flow and the development of onstage/offstage concepts in care delivery) • Evaluation of Lean Operating Approach and building configurations which will reduce the cost of care, improve outcomes, and improve through -put • Development of Patient Focused Care Model and identification of patient care amenities • Develop 3-D renderings of the building exterior, entrances and key interior spaces that illustrate the design intent and look/feel of the building. • Refine Capital Cost Estimates based on the master plan design and performance specifications, including a phasing plan • Develop a Power Point Presentation for presentation to the Community • Develop a Master Plan digital document that details the project objectives, healthcare delivery system programs, physical features of the projects, implementation schedule, and that defines the project capital costs 2. Level of Study Our work plan for each step of the study is designed to provide a level of study from a 30,000 - foot Strategic Level down to the Macro Level of information needed to analyze alternatives and to develop a high-level master plan. This level of work represents what is needed to develop a comprehensive plan that can be supported by the board and presented to the community. During the work, we may identify areas where further study would be desirable. Professional fees exclude reimbursable expense and services beyond those proposed herein. Graphical representation will be of a professional caliber as needed to communicate the development concept and alternatives. Professional Rendering, Videos and Professional Models when/if requested for can be provided as an additional service. It is anticipated that this level of presentation will be developed as part of the follow on design services. DATA REQUEST AND PROPOSED SCHEDULE Our proposed schedule assumes a start date of June 13, 2022. Please see Exhibit C for the detailed schedule of meetings and phase completions. The schedule assumes efficient use of consultant resources and a non -recitative process based on approvals received at scheduled project meetings and other progress milestones. Exhibit D outlines our initial data request. It is critical that we receive the information requested at least one week prior to the scheduled meetings. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 65 of 357 AGENDA ITEM #13.A. L DLRG ROU P I SALUS Providence Kodiak Island Medical Center EXHIBIT B: LEAN 3P FOR MASTER PLANNING AND FUTURE SCENARIOS The 3P workshop is the Lean process most appropriate to handle broad issues, such as master and strategic planning. The workshop is a concise method (1 week) of reachingjoint decisions on complex issues with a multiplicity of factors impacting its outcome. A 3P is used for design innovation and to ensure that the patient and family customers as well as front line staff and providers have the opportunity to provide input on spaces that meet their needs. Using 3P for master planning allows the participation of various department leaders to give their feedback about critical adjacencies and flow throughout the facility and in the larger setting of the facility, which includes the neighborhood. Further, they can support the thoughtful placement of parking and the flow of amenities for better future use of the facility. In addition to traditional 3P scenarios related to flow and future uses based on sound medical planning, our team will include scenario planning to address the uncertainties in the future. Buildings last for decades and presumptions about how the future will unfold can change based on our current world, which is VUCA - Volatile, Uncertain, Complex and Ambiguous. Many organizations use scenario planning to address this uncertainty. In master planning scenarios we not only look at trends we know but delve into options based on the most critical uncertainties and determine what triggers alternative planning for these pivot points. As part of our master planning, we will look at the growth of telehealth and its impact on designing future health services. We will also look at the demographic patterns that are emerging in the surrounding communities as well as the communities who must travel to the facility from the surrounding region. Recently, the social determinants of health have impacted the health needs of Alaskan populations. Increased isolation caused by COVID has increased the need for behavioral health intervention and dramatically increased the portion of the population considered pre -diabetic. Master Planning includes the role this facility plays in the overall Kodiak Health approach to community health needs. 3P for Master Planning and Future Scenarios Day 1 - Defining how the facility fits into the mission, vision, and values of Kodiak Health. Reviewing the health services data as well as the flexibility of the facility based on options for its future uses. Understanding the full spectrum of stakeholders, consumers, and providers who will potentially use the facility and any unique challenges they may face, such as transportation, ice and snow, transportation, and security. A panel of stakeholders may be used to further support an understanding of local needs and priorities. The team will review potential desired strategic outcomes and measures for those outcomes. For scenario planning, we will present health trends and initial programming ideas based on projected health needs. The team will explore the realistic options that exist as well as the barriers that exist based on physical limitations and "monuments" - that is, features that do not make economic sense to move or change use, such as elevators and at times intensive infrastructure areas such as radiology, labs and kitchen facilities. Day 2 - Future design options are explored in an ideal framework to encourage people to think outside of current parameters. The team will be challenged to set aside standard thinking and look at the current facilities from a variety of points of view. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 66 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center EXHIBIT B: LEAN 3P FOR MASTER PLANNING AND FUTURE SCENARIOS Page 2 To continue scenario planning we will define what the critical uncertainties maybe that will have the greatest impact on future uses. These uncertainties will be prioritized and placed in a matrix and stories about these future options will be defined. We will look at options for how other facilities of similar nature have solved similar challenges. We will look at both quantitative and qualitative data about such options when such information is available to us. Day 3 - Ideas from the ideal state that are determined to be feasible are integrated into a discrete set of options determined realistic. The options will be further evaluated in terms of the numbers of phases, timeline and costs, as well as how closely the options achieve the organization's strategic options. For scenario planning, the stories will be further defined and pivot points in the future that will impact whether those uncertainties will come to pass will be defined. Where future options are dependent on certain process improvements those improvements will be defined and placed on a rough calendar along with responsible persons and participants in those future events. Day 4 - Selections will be made and presented to the stakeholders in time for that feedback to impact the final planning. Final planning will include a selection for future uses, the impact of phases, timelines and costs, as well as where critical uncertainties may impact or generate necessary shifts in uses. A master planning calendar will be generated with integrated pivot points for scenarios and the ideal timing of process improvement workshops to inform the larger design plan. The team will then consolidate a report and present it to a larger group of stakeholders and leaders in the organization. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 67 of 357 V O v 0 Z O N O 1P 0 (n n sv CD O CD TI O CD O IL CD n CD O v v L D L R G R O U P I SA LU S Providence Kodiak Island Medical Center Master Plan Exhibit C: Schedule ID pp Task w.R Mode ll :r :r Task Name Duration Kodiak Healthcare - Program & Concept 78.75 days Current State 23 days Scheduling meetings 15 days Information gathering 2 wks Initial Mtg w/ Steering Committee 4 hrs Study facility assessment 1 wk Code review 2 days Operational Assessment 8 days Ops Assessment on site 3 days Ops Assessment analysis 5 days Projections 11 days Projections development 1 wk Confirm projections w/ ops 5 days Future State: LEAN 3P 5 days Workshop 40 hrs Future Needs: Plan Refinement 30.5 days Develop concept alternatives 10 days Refine options 10 days Meeting to select preferred 4 hrs Generate concept plan 10 days Program and Cost 20 days Initial program 10 days Refine program 2 wks Master Plan 33.75 days Master Plan Graphics 13 days Present Master Plan 0.5 days Finalize Report 20.25 days Write Report 5 days Develop graphics 20 days Deliver report 2 hrs Weekly online meeting 75.13 days Work 1,050.67 hrs 372.67 hrs 30.67 hrs 96 hrs 12 hrs 20 hrs 32 hrs 96 hrs 64 hrs 32 hrs 86 hrs 60 hrs 26 hrs 160 hrs 160 hrs 316 hrs 100 hrs 48 hrs 8 hrs 72 hrs 88 hrs 56 hrs 32 hrs 170 hrs 68 hrs 8 hrs 94 hrs 40 hrs 52 hrs 2 hrs 32 hrs Start Mon 6/13/22 Mon 6/13/22 Mon 6/13/22 Mon 6/13/22 Mon 7/4/22 Mon 7/4/22 Mon 7/4/22 Mon 7/4/22 Mon 7/4/22 Thu 7/7/22 Mon 6/27/22 Mon 6/27/22 Tue 7/5/22 Mon 7/11/22 Mon 7/11/22 Mon 7/18/22 Mon 7/18/22 Mon 8/1/22 Mon 8/15/22 Mon 8/15/22 Mon 7/18/22 Mon 7/18/22 Mon 8/1/22 Mon 8/15/22 Mon 8/15/22 Thu 9/1/22 Thu 9/1/22 Thu 9/1/22 Thu 9/1/22 Thu 9/29/22 Tue 6/14/22 Thu 9/29/22 Wed 7/13/22 Fri 7/1/22 Fri 6/24/22 Mon 7/4/22 Mon 7/11/22 Wed 7/6/22 Wed 7/13/22 Wed 7/6/22 Wed 7/13/22 Mon 7/11/22 Fri 7/1/22 Mon 7/11/22 Fri 7/15/22 Fri 7/15/22 Mon 8/29/22 Fri 7/29/22 Fri 8/12/22 Mon 8/15/22 Mon 8/29/22 Fri 8/12/22 Fri 7/29/22 Fri 8/12/22 Thu 9/29/22 Wed 8/31/22 Thu 9/1/22 Thu 9/29/22 Thu 9/8/22 Thu 9/29/22 Thu 9/29/22 Tue 9/27/22 _ $160,480.00 $43,600.00 $1,200.00 $4,800.00 $1,200.00 $6,000.00 $4,800.00 $23,800.00 $16,600.00 $7,200.00 $1,800.00 $0.00 $1,800.00 $47,280.00 $47,280.00 $48,000.00 $18,000.00 $4,800.00 $1,200.00 $9,600.00 $14,400.00 $9,600.00 $4,800.00 $16,800.00 $7,200.00 $1,200.00 $8,400.00 $4,800.00 $3,600.00 $0.00Project $4,800.00 kpril 3 10 17 24 MaJune 1 8 15 22 29 5 12119 26 July August September October 3 10 17 24 31 7 14 21 28 4 11 18 25 2 9 16 23 1 Healthcare - Program & Concept 2 Current State 3 Owner,Project _, Owner Project Arch,Frum Arch,Frum 7/4 4 5 6 Frum 7 Operational Assessment Frum,Project Arch r1 -. Frum,Project Arch 8 9 10 1 Frunrl Expert 11 Projections Planner Planner,Lean Expert,Frum 12 13 14 Future State: LEAN 3P r1 15 Future Needs: Plan Refinement ' Frum,L - can Expert, Owner, Project Arch Project Arch,Frum 16 17 18 Frum,Project Arch 19 d Cost 8/15 Project Arch,Frum 20 21 Programa 22 Frum,Project Arch 23 Master _ Planner,Frum Plan 24 25 -, Lean Expert,Project Arch,Fru 26 'Frum,Project Arch 27 Finalize Report — Frum,Project Arch Frum,Project 28 29 30 Arch 31 I I I I I I I 1 1 1 I 111 11 1 I 1 1 I 11 1 Project: Kodiak Health Program Date: Sun 4/24/22 Task Split Milestone Summary Project Summary Inactive Task ♦ Inactive Milestone Inactive Summary I Manual Task I Duration -only Manual Summary Rollup Manual Summary 11 I Start -only C Deadline Finish -only 7 Progress External Tasks Manual Progress External Milestone Page 1 AGENDA ITEM #13.A. L D L RG RO U P I SA LUS Providence Kodiak Island Medical Center EXHIBIT D: INITIAL DATA REQUEST A. Strategic and Operational Document Request List 1. Departmental Interviews: List of Interviewees and scheduled times a. 8-10 key administrative personnel and Commissioners b. Allow for 60 minutes per person 2. Historical Utilization Data for past 3 years a. Inpatient Discharges and Patient Days i. Medical Surgical ii. Obstetrics iii. Critical Care iv. Other 3. Inpatient Surgeries by Specialty and Length of Case a. Outpatient Surgeries by Specialty and Length of Case b. Emergency Department visits by level 1, 2, 3, 4 c. Emergency Department average length of stay for discharged and admitted patients d. Average and maximum times to assign inpatient bed e. Clinic Visits by Specialty f. Ancillary Department Volumes 4. Organizational Chart 5. Staffing (FTEs) by department, including clinics, by shift or day -part 6. Medical Staff roster by specialty 7. Strategic Plan 8. Demographic Data on regional catchment area 9. Outline of strategic and operational concerns we should be aware of 10. Existing operational improvement plans or summaries B. Facility Documents Request List 1. Existing Conditions Documentation - digital files a. As -built drawings of site(s) as currently developed (parking, roadways, utilities, topography, landscaped areas, etc.). b. As -built drawings for hospital and other buildings on site c. As -built drawings for Ambulatory Care Clinic d. Existing Hospital Facility Plan with Medicare/Medicaid Departmental boundaries and area calculations (Excel area calculation preferred if available). Room by room names would be also beneficial if available on your documentation. e. Prior Master Plans and or site/facility studies if relevant to our work. 2. Studies and Reports a. Geotechnical studies completed in conjunction with prior building projects. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 69 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Exhibit D: Initial Data Request Page 2 b. Any relevant information on rezoning actions and/or Land Use Planning studies/actions related to the hospital and clinical sites or adjacent parcels of interest. c. We will need to contact the appropriate building and zoning departments to meet the appropriate regulatory agencies to obtain current building code, land use codes and long range planning documents. Please let us know of any sensitive issues we should be aware of and if you would like a hospital representative to accompany us. Confidentiality of the details of our work will be maintained during our initial contacts until such a time as you authorize discussion of project specifics. d. JACHO (or similar) survey issues if any, as related to the current operation and facility condition. e. Prior Master Plans and or Site/Facility Studies if relevant to our work Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 70 of 357 Jensen Yorba Wall, Inc. 522 West 10th Street Juneau, Alaska 99801 Attn: Corey Wall 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com Project: Kodiak Island Medical Center Location: Kodiak, Alaska 1. Project Description and Service AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A Provide estimates for multiple options for renovation or additions at the Medical Center. Estimates would be grouped in three phases as listed below and used for determining ROM costs for various concept scopes of work. • ROM costs for Medical Center additions or renovations likely by narrative only. Concepts may include an interior 10,000 SF renovation up to demolition of the existing 32,000 SF building and replacement with a new multi -story 44,000 SF building. Three to four large concept estimates would be provided in this portion of the work • Refine estimates from the initial ROM costs with updated narratives and block -diagram sketches. Three estimates are likely with a combination of demolition, renovation, and construction of new buildings. Roughly 20,000 SF to 50,000 SF of total construction • Final concept estimate of chosen design with updated narratives and block -diagram sketches. Size likely about the same as second set of estimates. 20.000 SF to 50.000 SF. The estimates will be prepared in Uniformat Elemental Categories. 2. Fee Breakdown and Schedule (Lump Sum) ROM Concept Estimates $ 2,586.00 Within (5) Full Working Days Refined Concept ROM Estimates 4,927.00 Within (7) Full Working Days Chosen Design ROM Estimate 8,388.00 Within (7) Full Working Days TOTAL FEE: $ 15,901.00 Should any phase of estimating be omitted from this proposal, HMS reserves the right to increase fee for subsequent estimate by 10% to 30% depending upon the additional level of effort. Also, add two extra days to the schedule for completion of the estimate. The above fee does not include preparation of additive bid items or alternates. See 3. Terms below. Allow the above full working days to provide the proposed services. Time for task completion will begin following receipt of all available design information for that particular phase. Please note the above durations exclude weekends, holidays and partial days. Please give two weeks advance notice for commencing each phase of work. Page 1 of 4 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 71 of 357 3. Terms 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A Deliverable: HMS Inc. will provide a copy of our estimate via email in a PDF file format or in Excel, if necessary. Should a hard copy of the estimate be necessary, at your request, a bound or loose copy will be provided to you. Drawings: Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee proposal and add additional days to complete our work. Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending on the quantity, an additional charge may be added at $4.00/sheet. Additive Bid Items or Alternates: Our fee proposal does not include preparing estimates for additive bid items or alternates (except those included in Section 2 Fee Breakdown) that require re -measurement of work items included in the Base Bid cost estimate. We reserve the right to renegotiate our fee should alternates become necessary beyond one or two minor alternates or additive bid items. Reimbursable Expenses: This fee proposal does not provide for long distance phone calls, site visits, meetings with the owner, or any other unforeseen expenses unless listed in Section 2. Fee Breakdown. Any such items, if required, will be charged on a time -and -expense basis at our current rate schedule. Penalty/Bonus Condition: This proposal is made on the understanding that we will not be entering into an agreement with the client that includes a penalty/bonus condition dependent on the outcome of the bid. Should such a clause be required, we reserve the right to modify our proposal or possibly withdraw from the project. Additional Insured: Any requirements to name additional insureds on our insurance policies may be subject to additional fees should fees be added to our policy by our carrier. Payment Terms: Payment shall be made within (45) days of invoice date. Delayed payment beyond that period is subject to a 1.5% fee per month. Expiration Date: This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust the fee to incorporate the current years rates after the (6) month period. Change in Scope: Should the project scope or format change, HMS Inc. reserves the right to modify this proposal. Written approval for work on increased scope items prior to proceeding with additional work will be required. Notice to Proceed: Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice to proceed. Page 2 of 4 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 72 of 357 3. Terms (Continued) Prepared By: Rob Brown, Estimator RB/kh 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com Page 3 of 4 AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 73 of 357 4103 Minnesota Drive Anchorage, AK 99503 P: 907.561.1653 F: 907.562.0420 mail@hmsalaska.com AGENDA ITEM #13.A. DATE 4/22/2022 FEE PROPOSAL NO. P22-04-20 (Rev. 1) HMS PROJECT NO. N/A FEE BREAKDOWN (2022 SCHEDULE OF RATES) Project: Kodiak Island Medical Center A/E Firm: Jensen Yorba Wall, Inc. Location: Kodiak, Alaska Prepared By: Rob Brown, Estimator Total Total Discipline Rate Hours Subtotal Hours Fee ROM Concept Estimates Estimator V 183.00 x 1 = 183.00 Estimator IV 159.00 x 8 = 1,272.00 Estimator III 149.00 x 5 = 745.00 Estimator II 127.00 x 0 = 0.00 Estimator I 86.00 x 0 = 0.00 Office Support II 86.00 x 3 = 258.00 Office Support I 64.00 x 2 = 128.00 Total ROM Concept Estimates: 19 Hours $ 2,586.00 Refined Concept ROM Estimates: Estimator V 183.00 x 1 = 183.00 Estimator IV 159.00 x 8 = 1,272.00 Estimator III 149.00 x 10 = 1,490.00 Estimator II 127.00 x 8 = 1,016.00 Estimator I 86.00 x 6 = 516.00 Office Support II 86.00 x 3 = 258.00 Office Support 1 64.00 x 3 = 192.00 Total Refined Concept ROM Estimates: 39 Hours $ 4,927.00 Chosen Design ROM Estimate: Estimator V 183.00 x 2 = 366.00 Estimator IV 159.00 x 10 = 1,590.00 Estimator III 149.00 x 18 = 2,682.00 Estimator II 127.00 x 16 = 2,032.00 Estimator I 86.00 x 12 = 1,032.00 Office Support II 86.00 x 5 = 430.00 Office Support I 64.00 x 4 = 256.00 Total Chosen Design ROM Estimate: 67 Hours $ 8,388.00 TOTAL: 125 Hours $ 15,901.00 Page 4 of 4 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 74 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment August 15, 2019 ❑❑❑ Jensen ❑❑❑ Yorba ❑❑❑ Wall O❑❑ Inc. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 75 of 357 AGENDA ITEM #13.A. Table of Contents 1. General Items Table of Contents 1-1 Executive Summary 1-2 Code Study 1-4 2. Civil Assessment 2a. Site Improvements 2b. Site Utilities 3. Structural Assessment 3a. Gravity Framing 3b. Lateral Resisting System 3c. Seismic Bracing for Non -Structural Components 3d. Site Retaining Walls 4. Architectural Assessment 4a. Site Structures 4b. Exterior Walls 4c. Exterior Glazing 4d. Exterior Doors 43e. Roofing 4f. Interior Partitions and Finishes 4g. Interior Doors 4h. Interior Specialties 4i. Conveyors Mechanical Assessment 5a. Plumbing 5b. Heating, Cooling & Ventilation 5c. Fire Protection 5d. Special Mechanical Electrical Assessment Site Electrical Service & Distribution Lighting & Power Special Electrical Floor Plans (Appendix A) Life Safety Summary (Appendix B) Hazardous Materials Lab Report (Appendix C) 2-1 3-1 4-1 5-1 6-1 Providence Kodiak Island Medical Center Condition Assessment Page 1 1-1 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 76 of 357 AGENDA ITEM #13.A. Executive Summary Introduction In the summer of 2018, Jensen Yorba Wall, Inc. (JYW) and our consultant team were selected for Architectural & Engineering Term Contract Services at the Providence Kodiak Island Medical Center (PKIMC). The Kodiak Island Borough (KIB), who is administering the Term Contract, had recently signed a new long-term lease with Providence Health & Services who runs the PKIMC out of the Borough - owned facility. As part of the lease, it was agreed that KIB would undertake upgrade projects at the facility, including both a backlog of Deferred Maintenance projects already tentatively identified as well as regular Renewal and Replacement projects throughout the term of the 30 -year lease. The first step of the A&E Term Contract is a comprehensive Condition Survey of the entire campus to guide the future projects at PKIMC. This report is the summation of the findings of that Survey. Summary of Condition Assessment Approach Comprehensive condition surveys of the facility were undertaken by Prochaska & Associates in 2005. This work included both a Physical Evaluation focusing on construction replacement projects needed at the facility as well as a Technical Engineering Analysis focusing on possible energy and operational upgrades. The JYW Team first reviewed all the 2005 documentation to develop an understanding of the facility needs as previously identified. In early October 2018, two architects, two mechanical engineers, two electrical engineers and one structural engineer spent 2 days on-site at PKIMC examining all aspects of the facility. We interviewed the Facilities Director and other key personnel to help focus our inspection efforts. We attempted to walk-through every space in the facility, examining every component and system. Condition Assessment Assumptions and Qualifiers The examinations of the JYW Team were non-destructive, so we did not look behind fixed finishes for hidden conditions. Recent documentation of the building included comprehensive hazardous materials surveys, so the JYW Team did not include any materials testing. Because the focus of the A&E Term Contract is on Renewal and Replacement projects for the building owner, our investigation and this report focuses on material deficiencies. Although we understand there are some operational improvements needed at the facility, those are not a focus of this report. The survey will not focus on programming issues or possible changes in layout, but we will identify those which will impact Renewal and Replacement projects. Providence Kodiak Island Medical Center Condition Assessment Page 1 1-2 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 77 of 357 AGENDA ITEM #13.A. The A&E Term Contract includes the entire PKIMC, including the three main building components—the Original 1968 Building, the 1978 Addition, and the 1997 Addition. The scope did not include the 2007 Kodiak Community Health Center Addition or the 2014 Providence Chiniak Bay Elder House, both of which were not inspected and will not be included in this report. Next Steps The next step will be to synthesize the findings of this Condition Survey into a Project Schedule of Renewal and Replacement, including construction budgets and timelines. Although the Project Schedule will include projects for the entire length of the 30 -year lease between KIB and Providence, the Schedule will be more definitive for the initial projects with a rough guide for projects more than a decade hence. KIB has identified a rough budget target of around $1M for construction projects during the life of the lease plus an initial $7M +/- in deferred maintenance funds which could be spread over several projects. The hope is to develop the Schedule in such a way that the facility 30 years from now is still in prime condition with no major overhauls required. As discussed above, this Condition Assessment and the resulting Project Schedule will focus on correcting material deficiencies rather than operational issue. However, we believe that these documents can form the basis for a positive discussion between KIB, the building owner, and Providence, the facility operator, to develop projects which solve both physical and operational issues. Building History / Layout The Original 1968 Building is a single -story 20,434sf facility which was constructed about 1-1/2 miles east of downtown Kodiak. The Original 1968 Building is oriented along the site topography, about 30 - degrees off true north. If the uphill side of the site is considered to be north, the building is roughly a 113' x 129' square with a 65' wide leg extending 88' to the east. The building has a cruciform circulation pattern with N -S and E -W hallways bisecting the space and originally had exterior entrances at all 4 ends of the hallway. The original Main Entrance was at the south end of the N -S hall with the Emergency Entrance at the west end of the E -W hall. The Original Building contains the Laundry and Mechanical spaces in the NW quadrant, the Dining and Kitchen facilities in the SW quadrant, and offices in the majority of the rest of the space. The 1978 Addition is a 10,515sf L -shape which wraps around the south and west sides of the original building. The 1978 Addition is a single story with an approximately 49' wide N -S leg and a 54' wide E -W leg. The Addition extends the main E -W hallway of the Original Building out to the exterior and creates a new internal L-shaped hallway down the middle of the Addition space. There is an entrance to the Addition located at the SW corner, allowing the Addition to be somewhat independent from the rest of the facility. The Addition houses enlarged mechanical spaces adjacent to the Original Building Providence Kodiak Island Medical Center Condition Assessment Page 1 1-3 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 78 of 357 AGENDA ITEM #13.A. mechanical spaces on the north side and offices and patient rooms throughout the rest of the space arranged to either side of the L-shaped hallway. The Addition was originally designed as the Intermediate Care Facility, then operated for years as the Long -Term Care Facility and now is the Physical & Occupational Therapy department. The 1997 Addition is a large 3 -story, 62,037sf facility constructed off the east end of the Original Building. The Addition connects to the main E -W hallway of the Original Building with 30' wide Elevator Lobby, so that the internal E -W hallway of the Addition is offset to the north from the Original E -W hall. Because of rising site topography, the 1st floor of the Addition, which is at the same elevation as the Original Building and 1978 Addition, is below grade on the entire north side. The Addition is a rectangle approximately 191' E -W x 103' N -S. The Addition has a E -W hallway running through the building with the Elevator Lobby and stairs at the west side and a stair at the east end. The 1997 Addition and subsequent renovations have oriented the Main Entrance on the far east end of the 2nd Floor. The Main Entrance has a small Lobby off a covered Porte Cochere. An Emergency Room and associated spaces are located to the north of the Main Entry and have a separate exterior Ambulance Entrance on the north side. The remainder of the 2nd Floor contains the Operating Room Suites, Laboratory and Pharmacy spaces. The 3rd Floor, which has very high ceilings and dramatic clerestory windows, contains the intensive care and skilled nursing patient rooms, along with obstetrics suite. The 1st floor of this portion of the hospital feels somewhat like a basement, with windowless conference rooms, some admin/records rooms, and a large unfinished storage area on the north side of the building. Subsequent Additions to the campus include the 2007 single -story Kodiak Community Health Center Addition on the south face of the 1st floor of the 1991 Addition. The KCHC is accessed by the public from exterior doors off the Elevator Lobby. The KCHC effectively land -locks the entire 1st floor of the 1991 Addition, so there are no exterior windows on the majority of this floor. A long-term care facility— the Providence Chiniak Bay Elder House—was constructed on the upper north end of the site in 2014. This stand-alone facility allowed long-term care to move out of the main hospital facility. Code Study Providence has recently undertaken and comprehensive Life Safety Analysis of the entire facility based on the 2012 International Building Code and other relevant codes. The Code Study will not be duplicated here and should be referred to in development of any future projects. The summary page of the Life Safety Analysis is included in the appendix. Providence Kodiak Island Medical Center Condition Assessment Page 1 1-4 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 79 of 357 AGENDA ITEM #13.A. 2. Civil Assessment General The civil condition survey took place on October 4 -5th, 2018 by the architects. The survey was conducted to assess the condition of the existing civil components with respect to physical condition. Inspection of the existing civil components included a visual inspection, interviews with the facilities director; prior inspection/condition reports and a review of historical facility record drawings. Concealed elements of construction were not inspected. Hidden utilities were not tested. 2. Civil Assessment — a. Site Improvements The PKIMC campus occupies 11.64 acres in a predominately residential area. The site is elongated E -W and slopes up steeply from south to north. The site is bordered on the south by the main access road, East Rezanof Drive, which continues west to downtown Kodiak and east to other parts of the community. Behind the facility to the north, Chichenof Street slopes up steeply to the east leading to the long term care Providence Chiniak Bay Elder House. The campus is constrained by the two streets to the north and south and a residential neighborhood immediately adjacent to the west. The building is surrounded by parking lots on all sides. There are two main access points off of Rezanof Drive—a lower one near the center of the facility which leads to the south and west parking areas adjacent to the 1968 and 1978 portions of the building, and a higher access drive to the east leading to the east parking lots adjacent to the 1997 Building and Main Entries. There are staff parking areas to the north of the building as well as down between the 1968 building and 1997 mechanical bunker. Although the Main Entry is at grade on the east side of the building, leading to the 2nd Floor of the 1997 Building, there is considerable site improvements on the south side of the building leading to the old main entry at the south side of the 1968 building. 2a.1 Vehicular Paving – paving, curbs, gutters, and signage General Description: Parking lots throughout the campus are mostly paved with concrete curbs and gutters on the upper sides. A few newer parking areas—including the SW corner of the lower south lot and the south edge of the upper north lot are not paved. It is understood that there is a slight deficit of parking areas, leading to these new lots being developed by Providence facility crew. General Condition: The paving, curbs and gutters are in good to fair condition. Remaining Life Expectancy: 10-15 years. • Item 2a.1-1: Pave Unpaved Parking Areas o Deficiency: Unpaved parking areas will be a maintenance / snow removal problem. o Remedy: Pave Providence Kodiak Island Medical Center Condition Assessment Page 12-1 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 80 of 357 AGENDA ITEM #13.A. • Item 2a.1-2: Paved Parking Areas o Deficiency: Asphalt pavement will reach end of service life. o Remedy: Replace pavement when it reaches the end of service life. 2a.2 Pedestrian Walks & Hardscapes — paved walks, paths, plazas, sports courts, and steps General Description: Walks throughout the campus are concrete with curbs and gutters. No unpaved pedestrian paths were observed. General Condition: The concrete walks and curbs are in good to fair condition. Remaining Life Expectancy: 20+ years. • Item 2a.2: Replace Concrete Walks as Required o Deficiency: Concrete walks will reach end of service life o Remedy: Replace concrete walks when adjacent parking lots are paved or buildings are renovated. 2a.3 Elevated Decks, Stairs & Ramps General Description: A concrete ramp leads from the lower south parking area to the Original 1968 Building Entrance. General Condition: The concrete ramp appears to be in fair condition, but the facility operators noted that it does not contain a snow -melt system and is often difficult to clear in the winter. Additionally, the ramp leads up to the less -used 1968 entrance rather than the Kodiak Community Health Clinic Entrance farther to the east. • Item 2a.3-1: Reconfigure Ramp, Install Snow Melt System o Deficiency: Concrete ramp is difficult to clear of snow. Ramp does not lead to main entries. o Remedy: Reconfigure ramp and install snow melt system 2a.5 Landscape & Irrigation General Description: The campus contains some landscaping, including grass along the southern edge of the parking lots and some native plantings at the eastern vehicular entry General Condition: The landscaping appears to be in fair condition and is not a priority for the facility owners. Current maintenance should continue. 2. Civil Assessment — b. Site Utilities Providence Kodiak Island Medical Center Condition Assessment Page 1 2-2 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 81 of 357 AGENDA ITEM #13.A. 2b.1 Fire & Potable Water General Condition: No issues with the system were identified by the facilities operators. 1b.2 Sanitary Sewer General Condition: No issues with the system were identified by the facilities operators. 2b.3 Storm Water General Condition: No issues with the system were identified by the facilities operators. Providence Kodiak Island Medical Center Condition Assessment Page 1 2-3 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 82 of 357 AGENDA ITEM #13.A. -now. Item 2a.1-1: Pave Unpaved Parking Areas Item 2a.1-2: Paved Parking Areas -now. Item 2a.2: Replace Concrete Walks as Required Item 2a.3-1: Reconfigure Ramp, Install Snow Melt System Providence Kodiak Island Medical Center Condition Assessment Page 1 2-4 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 83 of 357 AGENDA ITEM #13.A. 3. Structural Assessment General Summary PND Engineers, Inc. (PND) performed an on-site structural inspection of the Providence Kodiak Island Medical Center on October 4th, 2018. This was conducted with Jensen Yorba Lott (JYL) Architects as part of preliminary planning for expected future upgrades to the facility. During this visit, existing construction and structural elements were examined for any visible signs of deficiency or distress. Additionally, PND completed a structural review to determine the building's adequacy relative to modern code provisions. Our structural review generally followed the Tier 1 procedure of ASCE 31, Seismic Evaluation of Existing Buildings. Structural Criteria The design criteria applied are as follows: Governing Building Code IEBC 202, IBC 2012 Seismic Criteria Analysis Procedure ELF Seismic Design Category D Occupancy Category III Importance Factor 00 1.25 Site Class D Short -period Spectral Acceleration, SS 1.53 1 -Second Period Spectral Acceleration, Sl 0.91 Long -period Transition Period, TL 16 Wind Loads Method Analytical Design Wind Speed 169 mph Exposure Category D Internal Pressure Coefficient, GCp, ±0.18 Snow Loads Snow Load, ground (pg) 50 psf Snow Load, roof minimum (pf) 40 psf Snow Load, roof (pf) 40 psf Snow Importance Factor (IS) 1.0 Snow Drift Loads Per ASCE 7-10 Facility Description The Providence Kodiak Island Medical Center consists of three buildings, constructed in 1968, 1978 and 1997. The Original 1968 Building is one-story. Roof framing consists of concrete on metal deck over steel open web joists. The roof structure is supported by steel beams and tube steel columns at the interior, and by Providence Kodiak Island Medical Center Condition Assessment Jensen Yorba Wall, Inc., PND Engineers, Inc. Page 13- 1 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 84 of 357 AGENDA ITEM #13.A. light gauge metal stud bearing walls at the exterior perimeter. Foundations consist of concrete spread or strip footings bearing on soil. The lateral resisting system consists of light gauge strap braces around the perimeter of the building. The 1978 Addition building is also one-story. Roof framing consists of metal deck over steel open web joists. It does not have concrete on the roof like the 1969 building. The roof structure is supported by steel beams and tube steel columns at the interior, and by light gauge metal stud bearing walls at the exterior perimeter. Foundations consist of concrete spread or strip footings bearing on soil. The lateral resisting system consists of light gauge strap braces around the perimeter of the building. Unlike the 1969 building, this building also has steel rod X -bracing at various locations on the interior of the building. The 1997 Addition building is three -stories. The roof is pitched and consists of light gauge metal deck over steel beams. Floors consist of concrete on metal deck over composite steel beams. Foundations are spread footings. The 1st floor is partially built into the hillside and has a concrete retaining wall that forms the north and east walls of the building. The roof and floor framing is supported by 12" wide flange columns throughout. Foundations consist of concrete spread or strip footings bearing on soil. The lateral resisting system consists of tube steel braces placed throughout the structure in inverted V or diagonal configurations. 3. Structural Assessment —a. Gravity Framing All three buildings were designed for a roof snow loading of 40 psf and meet the current code requirements. 3. Structural Assessment — b. Lateral Resisting System 1968 Building. The lateral resisting system for the 1969 building consists of light gauge straps on the exterior of the building only. The roof consists of 3" of concrete, a substantial mass to be engaged during seismic ground motion. The braces are expected to be severely overstressed during a major earthquake. 1978 Building. The lateral resisting system for the 1976 building consists of light gauge straps on the exterior of the building as well as tension rod bracing throughout the structure. It also has a much lighter roof (no concrete). Still, some of the strap bracing as well as tension rod bracing is expected to be overstressed during a major earthquake. 1997 Building. The lateral resisting system for the 1996 building consists of steel bracing that generally would conform to current building codes. This system is adequate, no upgrades or repairs are recommended at this time. Providence Kodiak Island Medical Center Condition Assessment Page 13- 2 Jensen Yorba Wall, Inc., PND Engineers, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 85 of 357 AGENDA ITEM #13.A. Deficiencies: • 3b.1: Install new lateral bracing in 1968 Building o Deficiency: Lateral resisting system is inadequate. o Remedy: Install new bracing, foundations, and connection to roof diaphragm throughout. • 3b.2: Install new lateral bracing in 1978 Building o Deficiency: Lateral resisting system is inadequate. o Remedy: Install new bracing, foundations, and connection to roof diaphragm throughout. 3. Structural Assessment —c. Seismic Bracing for Non -Structural Components Non-structural components in the facility include architectural components (partition walls, ceilings), mechanical components (air handling equipment, ductwork, pipes, generators) and hospital equipment. Generally, most of these non-structural components appear to be bolted or braced for seismic loads. Additional inspection and verification of seismic attachment should be considered in areas of the facility that are remodeled. 3. Structural Assessment — d. Site Retaining Walls The site retaining wall along the north end of the property above Chichenof Street is a concrete crib wall system. The wall is 863 feet long and up to 24 feet tall. This wall is in poor condition. Many of the concrete face members have deteriorated down to exposed rebar. Rocks periodically slough onto the sidewalk below. The wall should be replaced as part of this project. PND completed a site visit and analysis of the wall in February 2017. The report identified replacement strategies generally consisting of a new concrete face tied back to the soil mass behind. Due to the size and extent of the wall, the replacement is expected to cost up to $2M. Deficiency: • 3d.1: Replace Site Retaining Wall o Deficiency: Site Retaining Wall is failing. o Remedy: Replace wall as per 2017 report. Providence Kodiak Island Medical Center Condition Assessment Page 13- 3 Jensen Yorba Wall, Inc., PND Engineers, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 86 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 13- 4 Jensen Yorba Wall, Inc., PND Engineers, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 87 of 357 Ste' r.h•� 1� _ 1Wow,� � — � a 3d.1: Replace Site Retaining Wall 3d.1: Replace Site Retaining Wall Providence Kodiak Island Medical Center Condition Assessment Page 13- 4 Jensen Yorba Wall, Inc., PND Engineers, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 87 of 357 AGENDA ITEM #13.A. 4. Architectural Assessment General The architectural condition survey took place on October 4-5`", 2018. The survey was conducted to assess the condition of the existing architectural components with respect to physical condition. Inspection of the existing components included a visual inspection, interviews with the facilities director; prior inspection/condition reports and a review of historical facility record drawings. Concealed elements of construction were not inspected. 4. Architectural Assessment — a. Site Structures General Description: The facility has three exposed -structure covered canopies—two large ones at the Main Entrance and Ambulance entrance, and a smaller one covering the radiators of the generators. The canopies are constructed of painted steel structure—C-channel or HSS beams supported by HSS columns encased in concrete. The canopies have metal roofing over exposed galvanized steel decking. General Condition: Overall the canopies are in good condition. The roofing is good and the concrete pilasters have held up well. However, the paint on the steel framing is failing and allowing surface corrosion on the exposed steel. Remaining Life Expectancy: Metal Roofing: 30+ years, Metal Framing: 30+ years, paint: 0 years. • 4a.1: Strip and Re -Paint Canopy Structure o Deficiency: Paint on steel is failing. o Remedy: Strip paint to bare steel, recoat with marine -quality primer and paint. 4. Architectural Assessment — b. Exterior Walls General Description: Exterior walls of both the Original 1968 Building and the 1978 Addition are composed of GWB over 3-5/8" load-bearing steel studs with 3" of batt insulation and 1" cement lath - and -plaster exterior panels. In 1997, the exterior cement panels were overlaid with an aluminum sheet metal panel system similar to that used in the 1997 Addition but with exposed fasters in the channels. Exterior walls in the 1997 Addition is GWB over 6" heavy gage metal studs with gypsum sheathing. The exterior skin is an aluminum sheet metal panel system with concealed fasteners General Condition: The aluminum skin panels are in good shape around the entire facility. There was some surface moss growth noted in the horizontal channels of the Original and 1978 Addition, but this appears to not be compromising the wall integrity. The panels are a salmon pink color which looks somewhat dated. A hole in the 1978 Addition exterior wall showed some surface corrosion on the studs and some mold and mildew on the interior face of the exterior cement panels likely due to the lack of vapor barrier. The Providence Kodiak Island Medical Center Condition Assessment Page 14-1 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 88 of 357 AGENDA ITEM #13.A. 3" of batt insulation and metal studs without a thermal break at the exterior are a much lower level of insulation than would be currently recommended. Remaining Life Expectancy: Aluminum Panels: 20 years. Exterior wall insulation in 1968 and 1978 buildings: 0 years. • 4b.1:Remove Moss on Exterior Panels o Deficiency: Moss is growing on the horizontal channels of the 1968 and 1978 buildings. o Remedy: Power wash channels with a low -intensity wash, hand removing moss where required. • 4b.2: Upgrade Insulation at 1968 and 1978 Buildings o Deficiency: Insulation is inadequate, lack of vapor barrier and lack of thermal break at metal studs is allowing degradation in stud cavity. o Remedy: Upgrade insulation with insulated exterior panels or interior rigid insulation and vapor barrier. (9,000 sf) • 4b.3: Replace Metal Wall Panels o Deficiency: Metal wall panels will reach end of service life. o Remedy: Replace metal wall panels when they reach end of service life. (21,000sf, 1997 building, 30,000sf entire building) • 4b.4: Repair Paint / Membrane at Wall Base o Deficiency: Exposed portions of the concrete wall base below the metal wall panels are covered in paint or a membrane, both of which are failing. o Remedy: Repaint painted portions of concrete. Repair membrane and cover with coverboard. 4. Architectural Assessment — c. Exterior Glazing General Description: Window types vary throughout the facility. The Original 1968 Building has aluminum non -thermally broken frames with operable hopper -style single -glazed sashes. The 1978 Addition has residential -type clad wood windows with 3/8" insulated glass. The 1997 Addition has aluminum storefronts with 1" insulated glazing. General Condition: The 1968 aluminum windows are past their service lifespan and very under - insulated compared to modern standards. The 1978 wood windows are degrading on the interior and should be replaced. The aluminum storefront windows in the 1997 Addition appear to be in good condition, but inadequate sun coating on the south -facing glazing is causing temperature fluctuations on the interior. Remaining Life Expectancy: 1968 Windows: 0 years. 1978 Windows: 5 years. 1997 Windows: 30+ years. • 4c.1: Replace 1968 Windows Providence Kodiak Island Medical Center Condition Assessment Page 14-2 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 89 of 357 AGENDA ITEM #13.A. o Deficiency: Windows are past service life. o Remedy: Replace • 4c.2: Replace 1978 Windows o Deficiency: Windows are failing. o Remedy: Replace • 4c.2: Install Sun Protection on 1997 South -Facing Windows o Deficiency: Windows are allowing too much solar gain o Remedy: Install films 4. Architectural Assessment — d. Exterior Doors General Description: Exterior doors in the Original 1968 Building and 1978 Addition are mostly metal with metal frames and a few swinging aluminum doors at the south -facing entrances. The 1997 Addition has automatic sliding aluminum entries at the Main and Ambulance Entries and metal doors in metal frames elsewhere. General Condition: The metal doors in the older portions of the building are at or near their service lifespan with visible corrosion and failing seals. The aluminum swinging doors into the 1968 and 1978 portions of the building appear to be in good condition, likely because these doors are lightly used. The metal doors in the 1997 Addition are in slightly better shape, but are mostly exposed to the elements with no overhanging roofs. The sliding aluminum entries are heavily used and will need to be replaced in the intermediate future. Remaining Life Expectancy: Metal Doors in 1968 & 1978 Buildings: 0 years. Aluminum Entries in 1968 & 1978 Buildings: 20 years. Metal Doors in 1997 Building: 10 years. Aluminum Entries in 1997 Building: 10 years. • 4d.1: Replace 1968 & 1978 Metal Doors and Frames o Deficiency: Doors and frames are failing. o Remedy: Replace. • 4d.2: Replace 1968 & 1978 Aluminum Entries o Deficiency: Entries will reach end of service life. o Remedy: Replace entries when they reach end of service life. • 4d.3: Replace 1997 Metal Doors and Frames o Deficiency: Doors will reach end of service life. o Remedy: Replace doors when they reach end of service life. • 4d.4: Replace 1997 Aluminum Entries o Deficiency: Entries will reach end of service life. o Remedy: Replace entries when they reach end of service life. Providence Kodiak Island Medical Center Condition Assessment Page 14-3 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 90 of 357 AGENDA ITEM #13.A. 4. Architectural Assessment — e. Roofing General Description: The Original 1968 Building has a flat roof over a concrete deck. The building was re -roofed with a modified bitumen membrane at the time of the 1997 Addition. The exact make-up of the BUR assembly is unknown, but the parapets and roof curbs do not appear to have been raised during this re -roofing, leading to the assumption that insulation levels in the roof are low. The 1978 Addition has a flat roof over a steel deck. The roof is an Inverted Roof Membrane Assembly with concrete -covered rigid insulation pavers over a membrane. The membrane was replaced with EPDM in 1999 and the original pavers were reinstalled. The pavers were rearranged at least once after 1999 to because of water infiltration into the pavers. The 1997 Addition has a 4:12 pitched roof over 4" of rigid insulation over a steel deck. The roof is a painted, standing -seam metal roof with adhered snow clips and some perimeter gutters. The 1997 Addition Mechanical Room Bunker roof is a BUR with a painted finish over a flat deck. The reason for the painted finish was not clear, but we believe it is either for reflecting the heat off of the roof or as protection for the roof against the exhaust from the two chimneys in that location. General Condition: The 1968 roof is approaching the end of its service life with cracking visible in several locations and considerable moss growth around mechanical penetrations. There is significant ponding in several locations, although no interior leakage was reported The 1978 IRMA roof is at the end of its life expectancy. The concrete -covered insulation pavers are broken in many locations around the roof with considerable vegetation growth coming up at every joint. The insulation is saturated in the few locations where it could be observed, indicating that it is not providing much thermal performance. Although the membrane under the pavers is probably in fair shape, the pavers will likely not survive another re -roofing project. The 1997 metal roof appears to be in good shape with no corrosion visible from the ground. There are many locations where the snow cleats have been pulled off the roof from snow sliding. The BUR roof over the bunker is approaching the end of its service life, similar to the roof over the Original 1968 Building. Remaining Life Expectancy: Original 1968 Building Roof: 5 years. 1978 Addition Roof: 0 years. 1997 Addition Bunker Roof: 5 years. 1997 Addition Roof: 30+ years. • 4e.1: Replace 1968 Roof o Deficiency: Roof is approaching the end of its service life. o Remedy: Replace roof membrane with new single -ply membrane when it reaches the end of its service life. • 4e.2: Replace 1978 Roof o Deficiency: Roof is at the end of its service life. o Remedy: Replace roof. Replacement should be an exposed membrane with new insulation, tapered to drain. Providence Kodiak Island Medical Center Condition Assessment Page 14-4 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 91 of 357 AGENDA ITEM #13.A. • 4e.3: Replace 1997 Bunker Roof o Deficiency: Roof is approaching the end of its service life. o Remedy: Replace roof membrane with new single -ply membrane when it reaches the end of its service life. • 4e.4: Misc. Repairs 1997 Roof o Deficiency: Snow cleats have been torn off. Other small problems may become evident when inspected closely. o Remedy: Replace cleats. Perform other repairs as required. 4. Architectural Assessment —f Interior Partitions and Finishes General Description and Condition: Interior partitions throughout the facility are GWB over 3-5/8" metal studs. Wall finishes vary throughout the facility: • Original 1968 Building: Paint with metal corner guards. Good condition. • 1978 Addition: o Vinyl Wainscot with vinyl wall bumpers and chair rail, Paint above in Halls. Good condition. o Paint in Patient Rooms. Good to fair condition. o Tile in RRs. Good condition. • 1997 Addition: o Full height vinyl wall covering with vinyl wall bumpers and chair rail in Operating Suite Halls and 2nd Floor Hallway. Good to fair condition. o Full height vinyl wall covering in Operating Suite, 15t Floor Hallways, some Offices. Good to poor condition with some failure—particularly in OR Break Room and 1" Floor Hall. o Tile in RRs. Good condition. Floor finishes vary throughout the facility: • Original 1968 Building: o VCT with rubber base in some Hallways. Good condition. o Carpet with rubber base in Offices and some Hallways. Good to fair condition. o Tile in Dining. Good condition. • 1978 Addition: o VCT with rubber base in Hallways and Patient Rooms. Good to fair condition o Carpet with rubber base in Offices, Waiting Areas, and Therapy Rooms. Good to fair condition. o Tile in RRs. Good condition. • 1997 Addition: o Coved sheet vinyl, in O/R suites. Good condition. Providence Kodiak Island Medical Center Condition Assessment Page 14-5 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 92 of 357 AGENDA ITEM #13.A. o Sheet Vinyl with rubber base in other OR rooms. Sheet vinyl in good condition, rubber base very discolored. o Carpet with rubber base in Offices and 1s` Floor Hallway. Good to fair condition. o Walk -off mat in Entries. Good condition. o Tile in 2nd Floor Hallway and RRs. Good condition. Ceiling finishes vary throughout the facility: • Original 1968 Building: Lay -in acoustic ceiling tile. Good condition. • 1978 Addition: Glue -on acoustic tile over GWB Fair to poor condition with some failures observed. • 1997 Addition: Lay -in acoustic ceiling tile, some decorative GWB soffits General Condition: Soft floor finishes like carpet and sheet vinyl are starting to age. Soft wall finishes such as vinyl wall covering where not protected by wall bumpers is starting to fail. Glue -on ACT in the 1978 Addition is starting to fail. • 4f.1: Replace Vinyl Wall Covering on a Rolling Basis o Deficiency: Some vinyl—particularly where not protected by wall bumpers is starting to fail. o Remedy: Start rolling replacement process • 4f.2: Add Wall Bumpers and Chair Rails to High Trafffic Areas o Deficiency: Some high traffic areas, such as the 1968 Hallways and 1997 1st Floor Hallway are not protected, leading to early wall covering failure. o Remedy: Add bumper and chair rail. • 4f.3: Replace Carpet, Sheet Vinyl, and Rubber Base on a Rolling Basis o Deficiency: Some floor finishes are starting to age. o Remedy: Start rolling replacement process • 4f.4: Replace Glue -on ACT in 1978 Addition o Deficiency: ACT is coming off GWB substrate. It was indicated that the GWB contains asbestos. The ceiling is lower than would be expected from the ductwork and structural drawings. o Remedy: Remove and replace GWB and ACT. Raise ceilings if possible. 4. Architectural Assessment — g. Interior Doors and Frames General Description: Interior doors in the Original 1968 Building and 1978 Addition are typically painted solid -core wood doors in hollow metal frames. Doors in the 1997 Addition are typically oak -veneer solid -core wood doors with hollow metal frames. There are a few metal doors throughout, including in the Emergency Room Suite. Door hardware is good -quality Best locksets. Providence Kodiak Island Medical Center Condition Assessment Page 14-6 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 93 of 357 AGENDA ITEM #13.A. General Condition: The painted wood doors appear to be in good condition. The hollow metal frames are chipped and the paint is failing. The metal doors also are chipped with failing paint. The oak -veneer doors are in good condition, with some damage to doors without kickplates. Door hardware appears to be in good condition. Remaining Life Expectancy: Doors and Frames: 30+ years. Paint: 0-10 years. • 4g.1: Repaint Hollow Metal Door Frames o Deficiency: Door frames are chipped o Remedy: Paint frames • 4g.2: Repaint Metal Doors o Deficiency: Doors are chipped o Remedy: Paint doors • 4g.2: Add KickPlates / Touch -Up Oak Doors o Deficiency: Some high traffic doors are showing damage. o Remedy: Add kickplates, touch-up door finishes. 4. Architectural Assessment — h. Interior Specialties General Description: Casework varies in age throughout the project, but is generally good quality with wood veneer or plastic laminate finishes. Windows in patient rooms and offices have Venetian blinds which range in quality. General Condition: Casework is in good condition. Blinds in the 1997 Addition appear to be in good condition, blinds in the older portions of the building are at or approaching the end of their service life. Remaining Life Expectancy: Casework: 30+ years. Blinds: 0-15 years. • 4h.1: Replace 1968 & 1978 Blinds o Deficiency: Blind are failing. o Remedy: Replace blinds. • 4h.2: Replace 1997 Blinds o Deficiency: Blind are approaching the end of their service life. o Remedy: Replace blinds when they reach the end of their service life. 4. Architectural Assessment — i. Conveyors General Description: Two Dover 4500 -Ib capacity elevators located at the southwest corner of the 1997 Addition serve the entire facility. The interior finishes are stainless steel. The elevators are hydraulic. Providence Kodiak Island Medical Center Condition Assessment Page 14-7 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 94 of 357 AGENDA ITEM #13.A. General Condition: Elevators seem to be in good shape. The interior finishes are a little scuffed up in some locations but are in overall good shape. It was noted by the Owner that elevators themselves have a lot of maintenance issues. Although this is not enough to warrant a new elevator at this time, the elevators probably will need to be overhauled or replaced at some point. Remaining Life Expectancy: 20 years. • 4i.2: Replace Elevators o Deficiency: Elevators will approaching the end of their service lives. o Remedy: Replace elevators when they reach the end of their service life. Providence Kodiak Island Medical Center Condition Assessment Page 14-8 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 95 of 357 AGENDA ITEM #13.A. 4a.1: Strip and Re -Paint Canopy Structure 4a.1: Strip and Re -Paint Canopy Structure Providence Kodiak Island Medical Center Condition Assessment Page 14-9 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 96 of 357 W 'f r 4b.1:Remove Moss on Exterior Panels 4b.2: Upgrade Insulation at 1968 and 1978 Buildings Providence Kodiak Island Medical Center Condition Assessment Page 14-9 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 96 of 357 AGENDA ITEM #13.A. _ s f%r?a�� SAi I 7� I� 4b.3: Replace Metal Wall Panels 4b.4: Repair Paint/ Membrane at Wall Base _ s I� 4c.1: Replace 1968 Windows 4c.2: Replace 1978 Windows Providence Kodiak Island Medical Center Condition Assessment Page 14-10 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 97 of 357 AGENDA ITEM #13.A. i Jill, 4c.2: Install Sun Protection on 1997 South Windows 4c.3: Replace 1968 & 1978 Metal Doors and Frames i Jill, �I 4d.2: Replace 1968 & 1978 Aluminum Entries 4d.3: Replace 1997 Metal Doors and Frames Providence Kodiak Island Medical Center Condition Assessment Page 14-11 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 98 of 357 AGENDA ITEM #13.A. Aoi r 4d.4: Replace 1997 Aluminum Entries 4e.1: Replace 1968 Roof Aoi r U.0w_ .-- ' - F 1 � 4e.1: Replace 1968 Roof 4e.2: Replace 1978 Roof Providence Kodiak Island Medical Center Condition Assessment Page 14-12 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 99 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 14-13 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 100 of 357 i i P ti 0 W 4f.1: Replace Vinyl Wall Covering on a Rolling Basis 4f.2: Add Wall Bumpers and Chair Rails l - 4e.3: Replace 1997 Bunker Roof 4e.4: Misc. Repairs 1997 Roof Providence Kodiak Island Medical Center Condition Assessment Page 14-13 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 100 of 357 i i P ti 0 4f.1: Replace Vinyl Wall Covering on a Rolling Basis 4f.2: Add Wall Bumpers and Chair Rails Providence Kodiak Island Medical Center Condition Assessment Page 14-13 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 100 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 14-14 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 101 of 357 I� i t 4f.3: Replace Carpet, Sheet Vinyl, and Rubber Base 4f.4: Replace Glue -on ACT in 1978 Addition Providence Kodiak Island Medical Center Condition Assessment Page 14-14 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 101 of 357 i t 4g.1&2: Repaint Hollow Metal Doors & Frames 4g.2: Add KickPlates / Touch -Up Oak Doors Providence Kodiak Island Medical Center Condition Assessment Page 14-14 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 101 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 14-15 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 102 of 357 Jr 4h.1: Replace 1968 & 1978 Blinds 4h.2: Replace 1997 Blinds Providence Kodiak Island Medical Center Condition Assessment Page 14-15 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 102 of 357 Jr K 4i.2: Replace Elevators 4i.2: Replace Elevators Providence Kodiak Island Medical Center Condition Assessment Page 14-15 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 102 of 357 AGENDA ITEM #13.A. 5. Mechanical Assessment General The mechanical condition survey took place on October 4-5`", 2018. The survey was conducted to assess the condition of the existing mechanical systems with respect to physical condition and current compliance with mechanical and health care facility codes. Inspection of the existing mechanical components and systems were primarily based on visual nondestructive methods; interviews with the facilities director; prior inspection/condition reports and a review of historical facility record drawings. Concealed elements of construction where not inspected. The focus of the inspection was on the central mechanical and plumbing systems; a few tenant spaces were also surveyed. The mechanical systems in the Community Health Clinic (CHC) portion of the facility were not reviewed as part of this assessment, the CHC building is supported by the mechanical infrastructure. The facility was inspected in reference to the current State of Alaska adopted codes along with the following references: Referenced Codes 2012 Uniform Plumbing Code (UPC) 2012 International Mechanical Code (IMC) 2012 International Building Code (IBC) 2012 International Fire Code (IFC) 2014 Guidelines for Design and Construction of Hospitals and Outpatient Facilities 2010 ASCE 07, Chapter 13 Seismic Design Requirements for Non -Structural Components 2013 NFPA 13, Installation of Sprinkler Systems 2013 NFPA 14, Standpipe and Hose Systems 2015 NFPA 30, Flammable and Combustible Liquids Code 2011 NFPA 31, Standard for the Installation of Oil -Burning Equipment 2015 NFPA 37, Standard for the Installation and Use of Stationary Combustion Engines 2015 NFPA 90A, Standard for the Installation of Air -Conditioning and Ventilation Systems 2015 NFPA 99, Health Care Facilities Code 2015 NFPA 101, Life Safety Code 2015 NFPA 110, Standard for Emergency and Standby Power 2015 NFPA 211, Standard for Chimneys, Fireplaces, Vents, and Solid Fuel -Burning Appliances 2015 ASHRAE Handbook — HVAC Applications Humidity Control Design Guide for Commercial and Institutional Buildings 2010 ASHRAE Standard 90.1, Energy Standard for Building except Low -Rise Residential Buildings 2018 ASHRAE Standard 188, Legionellosis: Risk Management for Building Water Systems 2013 ASHRAE 170, Ventilation of Health Care Facilities. 2013 ASHRAE 62.1, Ventilation & Acceptable Indoor Air Quality 2013 ASME Boiler and Pressure Vessel Code USP 797, Guidebook to Pharmaceutical Compounding- Sterile Preparations USP 800, Guidebook to Pharmaceutical Compounding- Chemotherapy Compounds Providence Kodiak Island Medical Center Condition Assessment Page 15-1 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 103 of 357 AGENDA ITEM #13.A. Service life estimates are based on ASHRAE guidelines and a desired additional service life of 30 years. Listed below are equipment items from the ASHRAE Service Life Estimates guidelines and accepted industry practice. Note actual service life can vary greatly depending on maintenance and operating conditions. Equipment Item Median Years Boilers Steel, Fire -Tube 25 Burners 21 Unit Heaters, Hot Water 20 Radiant Ceiling Heaters 25 Fin -Tube Heaters (Baseboard) 25 VAV Boxes 20 Diffusers, grilles, and registers 27 Ductwork 40 Dampers 20 Fans, Centrifugal 25 Fans, Axial 20 Fans, Propeller 15 Fans, roof -mounted 20 Coils, Water 20 Packaged Chiller, Reciprocating 20 Air Cooled Condensers 20 Pumps, Base -mounted 20 Pumps, Pipe -mounted 10 Reciprocating engines 20 Reciprocating compressors 20 Electric motors 18 Controls, Electronic 15 Valve Actuators 15 Glycol Heating Solution 20 Piping 40 Insulation, molded 20 Insulation, blanket 24 5. Mechanical Assessment —a. Plumbing In general, any original 1968 infrastructure should be considered at the end of its useful life, the majority of the 1975 infrastructure is considered at the end of its useful life, and the 1997 (Area C addition and new equipment will be evaluated on a case-by-case basis. 5a.1 Domestic Water General Description/Condition: The original domestic water distribution piping in the 1968 and 1975 portions of the facility appears to be copper piping with globe isolation valves. Although this piping Providence Kodiak Island Medical Center Condition Assessment Page 15-2 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 104 of 357 AGENDA ITEM #13.A. system has been serviceable, as part of a major interior renovation project or as portions of the building are available to be taken out of service the piping should be replaced in its entirety as a preventative measure. Compounding the concern of piping failure in these areas, the 1978 domestic piping is routed underground to individual fixtures, and likely has suffered exterior corrosion. Current plumbing code requires the use of NSF 61 low lead components on all wetted surfaces of the domestic water system. As part of an upgrade to the domestic water system, or renovation of an area, existing domestic water systems should be replaced with low lead compliant components. No deficiencies were noted with the 1997 addition domestic water distribution system due to age or use of materials, this system is considered to serviceable for the next 20 years. The use of seismic restraints were not apparent on the plumbing systems. As plumbing systems are replaced, or areas are renovated the piping should be supported per the requirements of IBC and ASCE 07 -Chapter 13 for seismic design of non-structural elements in a critical facility. The 1968 and 1975 portions of the facility are served by a single 4" underground water service located in the Mechanical Room 178A. A second 4" water service line was installed concurrent with the 1975 addition which serves a new sprinkler riser only in storage room 210 on the northwest corner of the addition. This 1968 water service is original to the facility and was retrofitted with a sand and charcoal filtration system on the domestic water supply. This filtration system is constructed in a parallel piping arrangement for redundancy and appears to be in good operational condition. The filtration system is manufactured by Nalco Ultratreat, no further documentation or equipment tags were available on these filters. In addition to general distributed plumbing and fixtures in the area, the commercial Kitchen and laundry facilities are supplied from the 1968 water service and distribution system. The existing domestic cold water connection to the steam boiler feedwater tank and pressure reducing station serving the existing 180°F water heater is anticipated to be demolished as part of the 2018 Laundry Renovation project. A reduced pressure (RP) backflow protected branch line supplies the commercial kitchen water cooled condensing units located in the mechanical room, which is currently planned to remain in service after the Laundry Renovation project. The 1997 addition was provided with a separate water service entrance fed from an underground 8" main and daylights in the southeast corner of Mechanical 123. Domestic water is supplied at this location at 75 psi. Similar to the other water service, it transitions to 4" and is supplied to the building through sand and charcoal filtration system of the same make and vintage as the 1968/1975 building installation. In addition to the utility water supply, a small domestic water booster pump and pressure tank has been installed as a means of backup water supply per the provisions of the FGI guidelines for potable water supply systems. This backup water system requires the connection of a potable water tank or truck. Although this pump is undersized to handle the design water demand of the facility, it will serve to maintain system pressurization in the event of a water main failure and meets the intent of the guidelines. This filtration system occupies the area of the boiler room left free for a future boiler. A 2- 1/2" RP double check backflow assembly branches from the service to supply a non -potable branch line for makeup to the boilers, chiller, supply to the air handler AHU-1 humidifier deionized water generator and hose bibbs in the boiler room. The deionized water generator supply is valved off to the humidifier and the humidifier is taken out of service. It is anticipated that the DI water generator may be brought Providence Kodiak Island Medical Center Condition Assessment Page 15-3 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 105 of 357 AGENDA ITEM #13.A. back into service once the AHU-1 humidifier is repaired. The boiler system makeup water is supplied though a pressure reducing valve branched off this non -potable line. Downstream of the pressure reducing valve the water supply is incorrectly labeled as "domestic water" feeding the boiler system expansion tank. Individual RP backflow devices are installed off of the domestic water system serving the AHU-3 Nortec electric resistance heater steam generators, an abandoned dental water supply, two 60KW electric steam boilers serving the sterilizers, a small wall mounted electric water heater serving medical equipment on the upper levels and the single pass fan coil units on the 2nd and 3rd floor. The piping system in this portion of the facility is copper piping and well within its anticipated service life. Domestic hot water is provided to the facility from redundant hot water generators installed in the 1997 addition Mechanical room 122D with heating energy supplied from the building heating plant boiler system. Each water heater tank is 960 gallons and is fitted with an electronic 3 -way valve actuator for tank temperature control. Currently the water heater are controlled to produce 120°F and each is fitted with two fractional horsepower bronze body circulation pumps for circulate water through the tank and recirculation of hot water through the domestic hot water distribution system. At the time of this inspection one of the water heaters was out of service for repairs. Prior reports noted the welded steel supports under the water heaters have resulted in electrolysis corrosion and is a cause for ongoing leaks. Due to the critical nature of reliable hot water production in an institutional facility, it is recommended these units be considered for replacement. The existing domestic water circulation pumps appear to be undersized for the connected hot water system, and are anticipated to require upsizing to provide for adequate hot water circulation of all branch hot water piping. As part of the recommendations for legionella control, effective circulation of all branch piping to reduce dead legs and elevated hot water temperatures will be required. It is recommended that the current domestic water heaters be evaluated if they are capable of maintaining the higher temperature and flow rates required for legionella control. The anticipated future domestic hot water demands should be considered when evaluating the existing water heaters. As part of the Laundry Renovation project, a new indirect water heater using the boiler heating energy will be provided and installed in the 1968 boiler room 178 to replace the existing steam hot water generator. Legionella control is a major concern for all modern healthcare facilities, development in standards for mitigation of legionella growth have provided clear guidelines for system monitoring, management and response. The FGI guidelines require provisions based on a risk management plan and note there are several ways to treat potable water systems to kill legionella including hyperchlorination, elevated hot water temperatures, ozone injection, metallic ions, and ultraviolet sanitization. Among these methods, increasing the circulated domestic hot water temperature to 140°F is typically considered the easiest option, however it carries the risk of scalding if precautions are not taken. Although not adopted as code, ASHRAE recently published ASHRAE Standard 188-2018: Legionellosis Risk Management for Building Water Systems. This standard lays out the elements for a Water Management Plan to analyze the system, identify risks and control measures, and to implement monitoring and corrective actions. Fundamental to a successful water management plan is a correctly designed and implemented domestic hot water circulation system which limits the length of branch piping to fixtures and eliminates domestic water "dead legs". Prior facility evaluation reports note the existence of many abandoned domestic Providence Kodiak Island Medical Center Condition Assessment Page 15-4 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 106 of 357 AGENDA ITEM #13.A. water rough -ins in the 1968 addition from prior remodels. These dead leads pose significant risk and should be eliminated as part of a domestic water piping replacement. Domestic hot water circulation; FGI guidelines also require design of potable water distributions systems to be under constant recirculation to provide continuous hot water at each outlet, and that non - circulated piping cannot exceed 25 ft. The guidelines go on to discuss delivery of hot or tempered water in a "reasonable' time, and provide tables for recommended maximum branch piping length based on size/volume. Reviewing the 1968 domestic water system it appears that although occupancies have changed, the overall partitions and fixture locations are near to the original installation. The original domestic hot water system was designed in a loop, in general passing over all served fixtures limiting the length of uncirculated hot water piping. As originally installed the 1968 domestic hot water circulation met the current FGI requirements and approached the recommended guidelines for branch piping length. The 1975 addition domestic hot water main and circulation loop is installed in the underground utility tunnel and branch water piping is supplied underground to fixtures. Only the main is circulated, all the branch pipes are uncirculated and many exceed the 25' maximum length requirement. Lastly, the 1997 construction was reviewed for compliance to FGI requirements, and although hot water circulation lines are installed to circulate the mains, there are many branch lines which exceed the 25' maximum, and generally line lengths to not meet their recommendations for delivery of hot water in a "reasonable" time. Example locations of this condition are the inpatient pods on the 3rd floor, fixtures located on the perimeter walls typically appear to exceed maximum uncirculated line length. It is our opinion that addressing the domestic water circulation systems to meet FGI maximum lengths and develop a Water Management Plan for legionella control per ASHRAE standards is an infection control concern and should be a priority for the facility to address. Domestic hot water branch piping circulation should be addressed to meet FGI guidelines. It is recommended that NSF 61 compliant pressure independent flow control valves be utilized. These valves do not require re -balancing and will ensure constant flow rate is maintained regardless of system changes or future remodels. This will provide for quick access to hot water at fixtures, and help mitigate legionella risks. Deficiencies: • 5a.1-1: Replace 1968 and 1975 Domestic Water Piping o Deficiency: Piping is beyond expected service life. o Remedy: Replace domestic water piping system with in its entirety utilizing NSF 61 certified low lead fittings and valves as part of future interior renovations. • 5a.1-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Domestic water piping does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and existing piping in areas of renovation. • 5a.1-3: Provide 1968, 1975 & 1997 Domestic Water Intertie o Deficiency: Two separate water service to the facility may result in potential downtime due to an underground domestic water piping failure at one service. o Remedy: Water main from the service entrance in the 1997 addition should be extended to back feed the 1968 and 1975 portions of the facility. Providence Kodiak Island Medical Center Condition Assessment Page 15-5 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 107 of 357 AGENDA ITEM #13.A. • 5a.1-4: Replace Domestic Hot Water Generators o Deficiency: Water heaters have history of leaks, prior reports of electrolysis corrosion and may not have capacity for 140"F hot water generation for legionella control. o Remedy: Evaluate the capacity of the domestic hot water generators to meet projected demands of the facility hot water at 140°F and schedule for replacement. 5a.1-5: Develop Water Management Plan for Legionella o Deficiency: The FGI guidelines require provision based on a risk management plan for Legionella. o Remedy: Recommend performing a risk management study of the domestic water system and development of a water management program for Legionellosis for monitoring, testing and response. 5a.1-6: Correct Domestic Hot Water Maximum Branch Piping Length: o Deficiency: Domestic hot water circulation systems do not meet FGI maximum branch piping lengths in the 1975 and 1997 additions. o Remedy: Revise the domestic hot water circulation systems to meet FGI minimum branch piping lengths. This work will be part of an overall domestic water piping replacement in the 1968 and 1975 addition, and targeted addition of hot water circulation lines to the 1997 addition where not in compliance to guidelines. Work would include the provision of new larger domestic water circulation pumps and use of pressure independent "flow control" valves. • 5a.1-7: Demolish Dead Leg Domestic Water Branch Piping o Deficiency: "Dead leg" piping remains from demolished fixtures in the 1968 portion of the facility. Piping poses a risk for leaks and bacterial growth. o Remedy: Remove existing abandoned domestic water dead leg piping remaining from demolished fixtures in the 1968 portion of the facility. This should be included in a piping renovation of the overall area. 5a.1-8: Demolish Abandoned Dental Water System o Deficiency: Equipment remains out of service from prior dental department. Piping poses a risk for leaks and bacterial growth. o Remedy: Demolish abandoned dental water branch piping and backflow devices back to mains. • 5a.1-9: Correct Piping Identification at Boiler Expansion Tank o Deficiency: Piping incorrectly labeled into boiler expansion tank as Cold Water. o Remedy: Correct piping identification label to boiler expansion tank. 5a.2 Sanitary Service General Description/Condition: Two sanitary sewer mains serve the combined facility, a 6" main drains to the west which is fed by a 5" gravity drain from the 1968 structure and a 4" gravity drain from the Providence Kodiak Island Medical Center Condition Assessment Page 15-6 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 108 of 357 AGENDA ITEM #13.A. 1975 addition. A new 8" main drains to the south of the facility which receives the gravity drainage from a 6" sewer line from the 1997 addition. The use of seismic restraints were not apparent on the sanitary sewer and vent systems above ceiling. As sanitary systems are replaced, or areas are renovated the piping should be supported per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical facility. Acid waste sewer piping is installed serving the laboratory, and the 1997 addition 2nd floor radiology department. We understand the acid waste piping serving radiology remains from a film processing area which has subsequently been removed during renovation. Acid waste piping serving this area is not required, but has no negative impact on the facility. Current facilities staff did not note any current issues with the existing sanitary service, and to all appearances the facility sanitary piping is performing satisfactorily. Of concern is the age of the 1968 underground waste piping, and to some extent the 1975 addition underground piping. The prior 2005 facility mechanical evaluation report noted the sanitary system serving these portions of the building had become maintenance prone. The sanitary sewer system serving the 1968 and 1975 portions of the building have reached the end of their expected useful lives and are recommended to be replaced or serviced to renew the system to operate successfully for the next 30 year life cycle. I is recommended that the sanitary sewer piping be scoped and evaluated for issues such as corrosion, negative slope, leaks and intrusions. Based on this input the piping could be evaluated for service, repair or replacement. A potential solution to renew the existing piping is to reline the piping with an epoxy coating liner or similar renewal system. As part of a major facility renewal project the existing underground piping size should be reviewed for conformance to current plumbing codes with respect to fixture counts and future anticipated loads. A noted deficiency and a reoccurring comment from prior facility reports is the lack of a sump pump in the 1975 below grade air tunnel. As part of a ventilation systems upgrade in this area, a sump pump capable of discharging water accumulation due to a burst pipe or sprinkler piping discharge is recommended to ensure the new equipment can be accessed and maintained in the event of a piping failure or fire system discharge. Deficiencies: • 5a.2-1: Evaluate Options for Sewer Piping Renewal o Deficiency: Existing sewer piping is beyond its median service life and requires inspection and potential options for renewal. o Remedy: Scope the 1968/1975 underfloor waste piping for corrosion, slope, intrusion and other indication of failure. Evaluate video and existing plans in conjunction with vendor for feasibility of re -coating the system. • 5a.2-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Sanitary sewer and vent piping does not appear to be seismically restrained. Providence Kodiak Island Medical Center Condition Assessment Page 15-7 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 109 of 357 AGENDA ITEM #13.A. o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and existing piping in areas of renovation. • 5a.2-3: Replace Existing Sanitary Piping in the 1968 and 1975 Portions of the Facility o Deficiency: Where portions of the facility sanitary piping are shown to be unserviceable and not an option for re -coating, piping will need to be replaced. o Remedy: Replace existing underground piping serving the 1968 and 1975 portions of the facility as part of a major renewal project. 5a.2-4: Add Sump Pump in 1975 Addition Ventilation Tunnel o Deficiency: No sump pumps are installed in in 1975 addition underfloor ventilation tunnel. Add sump and dewatering pump to sanitary sewer. o Remedy: Add sump and dewatering pump to discharge to sanitary sewer. 5a.3 Roof Drainaee General Description/Condition: The older portions of the building (68' and 1975) are single story flat roof construction, served with primary roof drains draining to a 10" storm drain main exiting the facility to the south which appears to daylight to a swale south of the parking lot. Overflow protection is provided with roof scuppers which are typically not desirable architecturally. It is recommended as part of a roofing replacement that these portions of the building be provided with a conventional overflow rain leader system, run independently to discharge to the surface. As part of this work it is also recommended that the underground storm drainage system be provided with an overflow outlet installed at the perimeter of the building, which will allow rain water to discharge to the surface in the event that the underground system experiences a freezup. The use of seismic restraints were not apparent on the rain leader piping systems above ceiling. As rain leaders are repaired, added or areas are renovated the piping should be supported per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical facility. The 1997 addition typically has standing seam sloped roofs and drains to surface. The front patient entrance canopy was noted to have a gutter system which drains to the surface. Also included in the 1997 construction is a single story wing which is dedicated to mechanical/electrical spaces and infrastructure. This portion of the building was provided with conventional primary and secondary roof drainage with a 4" storm drain outlet to the north. Prior reports note this outlet drains to a storm drain manhole below the electrical generator room, however this could not be verified. The electrical generation room was not provided with a conventional plumbed roof drain system, and relies on primary and overflow roof scuppers draining to the west. As any major renovation or roof replacement, this room should be fit with conventional primary and secondary roof drains and tied into the underground storm drain system. Deficiencies: Providence Kodiak Island Medical Center Condition Assessment Page 15-8 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 110 of 357 AGENDA ITEM #13.A. • 5a.3-1: Evaluate Options for Rainleader Piping Renewal o Deficiency: Existing rain leader is beyond its median service life and requires inspection and potential options for renewal. o Remedy: Scope the 1968/1975 above floor and under floor rain leader piping for corrosion, slope, intrusion and other indication of failure. Evaluate video and existing plans in conjunction with a vendor for feasibility of re -coating the system. • 5a.3-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Rain leader piping does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and existing piping in areas of renovation. • 5a.3-3: Provide Code Compliant Overflow Roof Drains 1968 & 1975 Structures o Deficiency: Existing roofs have primary drain system only, overflow is provided by roof scuppers which are generally not desirable architecturally. The overflow scuppers may be demolished if not desired. o Remedy: Evaluate current flat roof systems and piping sizing for conformance to current codes. Install conventional plumbed overflow drains on the 1968 & 1975 structures to drain to the surface through an independent overflow piping system. 5a.3-4: Provide Storm Drain Main Relief Scuppers on 1968 and 1997 Drainages o Deficiency: No overflow line exists on the existing storm drain mains to allow discharge in the event of storm main blockage or freezing. o Remedy: Install an overflow line branch off of the underground storm drain main where it exits the building to provide an outlet if the underground system were to freeze or otherwise obstructed. Applies to the 10" storm drain main existing to the south of the original construction, and the 4" storm drain serving the 1997 single story flat roof construction. • 5a.3-5: Install Plumbed Primary/Secondary Roof Drains on Generator Room 123C o Deficiency: The generator room flat roof drainage is by roof scuppers only. o Remedy: Provide new primary/secondary roof drains to storm drain system below grade. The primary and overflow roof scuppers may be demolished if not desired. 5a.4 Kitchen Plumbing Systems; Water, and Sanitary Sewer General Description/Condition: Access was limited to the commercial kitchen during the time of this site investigation and a detailed review of the plumbing systems was not performed. A partial remodel has occurred in the kitchen since originally constructed, however it appears some fixtures and aspects of this installation are over 40 years old it is recommended that the suitability of the current layout be reviewed. The kitchen should be redesigned for renovation to meet the evolving dietary needs of the facility for the next life cycle of the facility. It was noted that the existing recessed steel tank grease interceptor and surrounding floor sinks were visibly corroded and should be replaced as a preventative measure. Similar to the recommendations for the 1968/1975 areas in general, the sanitary sewer piping should be scoped and considered for re - Providence Kodiak Island Medical Center Condition Assessment Page 15-9 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 111 of 357 AGENDA ITEM #13.A. lining. As an interim measure, steam jetting of the undergrounds system may offset backups due to grease buildup. The 180'F domestic hot water currently supplied from the 1968 mechanical room 178A will be demolished as part of the 2018 Laundry Renovation project, and the kitchen will be supplied with 120°F from the central domestic hot water system. Existing electric booster heaters sill provide sanitization at the commercial dish washer and three basin sink. Similar to the recommendations from part 5a.1, the hot water branch line to the kitchen should be circulated to meet FGI guidelines and for legionella control. As part of the Laundry Renovation project or as part of a larger facility evaluation, this potentially uncirculated piping will need to be addressed. Deficiencies: • 5a.4-1: Review Kitchen for Future Dietary Needs & Ageing Equipment o Deficiency: Aspects of kitchen equipment, installation and layout are over 40 years old. The individual fixtures and overall layout needs to be reviewed. o Remedy: Review and redesign the existing kitchen installation with goals to replace ageing equipment and to meet the future dietary needs based on facility operations feedback. • 5a.4-2: Replace Grease -Interceptor and Corroded Floor Sinks o Deficiency: The grease interceptor and adjacent floor sinks are visibly corroded. o Remedy: Replace the existing grease interceptor and floor sinks. This work may be performed in conjunction with a Kitchen remodel or sanitary sewer piping replacement project. 5a.5 Plumbine fixtures General Description/Condition: Individual rooms plumbing fixtures were not evaluated for conformance to codes or wear, as typically plumbing fixtures will be updated based on age and code compliance as renovations occur for programming or occupancies changes. As noted in prior reports the restrooms should be reviewed for ADA compliance and remodeled as required to conform to current codes. All new fixtures are required to be NSF 61 low lead compliant. Renovations on the 1968 and1975 portions of the facility should replace existing fixtures with new as part of any area renovation. A few re -occurring fixture issues were noted as follows. The exterior frost proof hose bibbs on the 1968 and 1975 areas of the facility are not provided with vacuum breakers as required per current codes for cross contamination control. These should be replaced with code compliant fixtures with vacuum breakers. The 1997 facility had multiple occurrences of wall hung water closets which were supported by an aftermarket foot installed under the bowl of the fixture. It is our understanding that the water closet wall hangers have failed and required stands to reduce movement. Although this modification is not in Providence Kodiak Island Medical Center Condition Assessment Page 15-10 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 112 of 357 AGENDA ITEM #13.A. violation of plumbing codes, the foot below the bowl creates an issue for cleaning and infection control. It is recommended that these failed carriers be replaced with new 500 Ib rated carriers. No ASSE 1070 point of use mixing valves were noted to be installed in the facility. Per UPC requirements, all public use lavatories shall be limited to a maximum temperature of 120°F by a listed temperature control device. As a part of a water management plan for legionella control it is recommended that all publically accessible fixtures be fit with listed temperature limiting devices allowing the domestic hot system to be elevated to 140 °F and reduce the risk of scalding occupants. From prior facility evaluation reports it was recommended that a comprehensive risk assessment survey for placement of emergency eyewash and shower locations be performed. It is our understanding that this survey has been completed and deficiencies in this category are being addressed. A noted deficiency in this category is the absence of a dedicated emergency shower complete with a hazardous waste containment tank located in the ambulance bay. It is recommended that the ambulance bay emergency shower be retrofit with a hazardous waste containment tank isolate any hazardous waste from the domestic sanitary system. Throughout the 1968 and 1975 portions of the facility most drinking fountains have been tagged out of service and valved off. It was noted by facilities that many units had been scavenged for parts to repair others. An occupancy study should be performed and the existing units be repaired or replaced where required by code. Newly located fixtures should be provided where required by the occupancy study. Deficiencies: • 5a.5-1: Review ADA Restroom Accessibility o Deficiency: It is noted that many restrooms do not meet current ADA guidelines for accessibility. o Remedy: Perform a study of the existing restrooms for ADA clearances and revise restrooms to meet current code requirements. • 5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs o Deficiency: Exterior hose bibbs on 1968 and 1975 portions of the building are not equipped with vacuum breakers for cross contamination control. o Remedy: Replace existing exterior frost -proof hose bibbs in with new equipped with vacuum breakers. • 5a.5-3: Replace Failed Water Closet Wall Carriers o Deficiency: Many wall carriers for water closets have failed, requiring aftermarket supporting legs to be installed. o Remedy: Replace failed water closet wall carriers with 500 Ib wall carriers. • 5a.5-4: Add Thermostatic Mixing Valves to Fixtures o Deficiency: Plumbing code requires ASSE 1070 thermostatic tempering valves to all publically accessible lavatories. Thermostatic tempering valves may also be required for legionella control measures to avoid patient scalding at all publically accessible fixtures. Providence Kodiak Island Medical Center Condition Assessment Page 15-11 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 113 of 357 AGENDA ITEM #13.A. o Remedy: Add ASSE 1070 thermostatic tempering valves to all fixtures accessible by patients and the public including lavatories, patient room sinks and showers for protection against scalding during periods of legionella control elevated water temperature. • 5a.5-5: Install Hazardous Waste Containment to EMS Bay Shower o Deficiency: The emergency vehicle bay is not fit with a containment tank to isolate any hazardous waste from the domestic sanitary system. o Remedy: Add an emergency shower with containment tank to decontamination room in 1997 addition, emergency vehicle bay. 5a.5-6: Recommission Drinking Fountains o Deficiency: Many drinking fountains in the 1968 and 1975 portions of the facility have been tagged out of service. o Remedy: Confirm required drinking fountain locations in the 1968 and 1975 addition based on occupancy, and place existing drinking fountains back in service where required. Replace, repair or provide new fixtures as required. 5a.6 Fuel Systems; Fuel oil and Propane General Description/Condition: Two exterior fuel tanks currently serve the facility, a 3000 gallon tank supplying the emergency generators and a 5,000 gallon tank serving the boilers. Both are above ground tanks installed within a single containment dike to the north of the laundry room. The 3000 gallon tank was original to the 1975 installation, is an older style double wall tank which was re -located to the dike in 1992. The boiler tank was provided new in 1992 and is a standard a double wall tank. Underground fuel oil supply and return piping is routed to daytanks in the emergency generators room 123C, mechanical room 123 and mechanical room 178. Exterior tanks condition and deficiencies: • Tank condition: The tanks appear to have been repainted in the recent past, but are beginning to show significant exterior oxidization, most notably at fasteners and welds. In general the overall exterior condition of the tanks is good. • 5,000 gallon tank accessories: The tank has primary and secondary tank vents, primary and secondary tank emergency vent manways, a 4" NTP fill port, a W supply tapping with vacuum breaker valve and %" and fuel oil return tapping. Notable omissions typical of a modern above ground fuel oil tank installation are a manual fill containment sump with fuel oil high level shutoff valve, audible overfill alarm, visual liquid level indicator, and interstitial liquid indicator. The emergency vents with long bolts are intended to lift up under pressure, however they are corroded and not reliable for service. This manway style of emergency vent is typically no longer used on exterior tanks due to amount of maintenance required for continued functionality, emergency vents should be provided as corrosion resistant weighted caps. • 3,000 gallon tank accessories: The tank has primary and secondary tank vents, a primary tank emergency vent manway, a 3" NTP fill port, a %" supply tapping with vacuum breaker valve and Providence Kodiak Island Medical Center Condition Assessment Page 15-12 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 114 of 357 AGENDA ITEM #13.A. %" and fuel oil return tapping. Code deficiencies include the absence of a secondary containment emergency vent, absence of a low fuel sensing switch, and a provision to remediate stale fuel as this tank serves as Emergency Power System (EPS). Similar to the 5,000 gallon tank omissions are manual fill containment sump with fuel oil high level shutoff valve, audible overfill alarm, visual liquid level indicator, and interstitial liquid indicator are recommended. New emergency vents should be provided as corrosion resistant weighted caps. • Tank size: The existing fuel oil tanks were installed prior to the 1997 addition, and were connected to the new boiler room and generators as a retrofit. No complaints were received from the facilities operators regarding the boiler fuel oil tank size, and it is assumed the facilities have adequate access to truck filling to meet their operational needs. NFPA 110 and NFPA 99 no longer direct a minimum length of time the EPS is required to run at load, however NFPA 110 Annex A4.2 states that an level 1 EPS in a seismic design category D "should be capable of a minimum 96 hours of operation without refueling if it is determined at EPS operation is necessary for this period." Although this code reference is ambiguous, it is a generally accepted practice to provide a minimum of 96 hours of onsite storage. At full load of one engine the anticipated a 96 hour fuel supply would be equivalent to 3600 gallons of fuel. It is recommended that this tank be replaced with a modern tank complete with code required safeties sized for 96 hours of fuel supply. • Piping: As noted above the existing fuel oil tank installation was extended to serve the new 1997 facilities and infrastructure. The quality of work when re -piping these tanks was poor, resulting in multiple materials of piping material, unsupported piping and irregular routing. The double wall underground piping to the 1968 building appears to be original to the tank installation and appears to be copper piping installed in an ABS containment pipe. There are four underground lines to the 1968 building, two are abandoned remaining from the original generator installation, and two are currently in service supplying the steam boilers. It is understood that these lines will be purged and capped concurrent with the laundry renovation and associated steam boiler demolition. The underground piping to the 1997 addition is "Geoflex" double wall piping, which is no longer in production and was eventually sold and re- designed by CPW. This piping system has a history of issues with brittleness at low temperature and leaks with the secondary containment systems and terminations. This is evidenced by the apparent failure of the fuel oil supply piping to the boiler daytank in room 123 which has been abandoned, capped and replaced with a new run of piping routed in an PVC containment pipe. It is recommended that this existing and replacement underground fuel oil piping be replaced to avoid future underground fuel leaks. Interior fuel oil systems include an antiquated fuel oil daytank in the 1968 addition mechanical room 178A which is slated to be demolished with the laundry room remodel, two Pryco daytanks in the generator room 123C, and a Simplex daytank with remote return pump in the mechanical room 123 in the 1997 addition. The daytanks serving the 1997 addition appear to be functional and in good working condition, however they are nearing their accepted service life and should be considered for replacement in the next five years. New daytanks or significant renovation of the daytanks should be Providence Kodiak Island Medical Center Condition Assessment Page 15-13 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 115 of 357 AGENDA ITEM #13.A. certified for a seismic event and include seismic design and supports per the requirements of IBC/ASCE 07. Interior fuel piping consists of supply and return piping interconnects between the generator daytanks, fuel oil supply and return pump, and the generators as well as supply and return fuel oil interconnects between the boiler daytank and the three fuel oil boilers. No fuel oil meter is was apparent in the generator room, and new electronic meters with local registers tied in to the building automation system are recommended on the supply and return piping to each daytank for energy monitoring. A 250 gallon propane tank is installed on the north side of boiler room 123 in the 1997 addition serving the hot water boilers pilot light function. No issues were noted with this system. Propane systems associated with the 1968 steam boilers are slated for demolition. It is understood that a new 1,000 gallon propane tank storage and distribution system will be installed with the Laundry renovations to provide heating energy to the dryers. As part of the recommended heating system upgrades, new dual fuel boilers may be implemented requiring a backup propane source. It is recommended that additional propane tanks may be provided adjacent to this installation or the laundry propane tanks may be oversized to function as a backup fuel source for the future dual fuel heating plant boilers. Deficiencies: • 5a.6-1: Replace Emergency Generator Exterior Fuel Oil Tank. o Deficiency: The existing fuel oil tank is beyond its expected service life, is missing standard safety accessories and is undersized for recommended minimum generator runtime. Tank piping is not sufficiently supported and of mixed materials. o Remedy: Demolish the 3,000 gallon fuel oil tank serving the emergency generators and replaced with a new double wall tank and accessories sized for 96 hours of emergency power system operation and re -piped to the facility generators. • 5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank o Deficiency: The existing boiler fuel oil tank shows significant corrosion and is missing standard safety accessories. Tank piping is not sufficiently supported and of mixed materials. o Remedy: The 5,000 gallon tank should be stripped, repainted, refit with new penetrations and tanks safety accessories and re -piped to the facility boilers. • 5a.6-3: Replace Double Wall Fuel Oil Containment Piping o Deficiency: The underground double wall piping systems (Geoflex) to the generators and boilers has known issues with leaks, and has partially failed/been abandoned underground. Underground piping to the steam boilers will no longer be required once the steam boilers are demolished as part of the Laundry Renovations. o Remedy: The underground piping to the 1968 addition should be demolished to the fullest extent possible, purged of all fuel and capped once the steam boilers are removed. In-service and abandoned Geoflex underground double wall containment piping and the single replacement fuel oil return piping in PVC containment pipe should be demolished to the fullest extent possible, purged of all fuel and capped. New listed Providence Kodiak Island Medical Center Condition Assessment Page 15-14 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 116 of 357 AGENDA ITEM #13.A. underground double wall containment piping with low point sumps and hydrocarbon detection should be installed serving the emergency power system and boiler day tanks. • 5a.6-4: Provide for Future Dual Fuel Boiler Propane Storage Needs o Deficiency: New replacement boilers are recommended to be dual fuel, no existing propane storage exists to supply this dual fuel system. o Remedy: Investigate upsizing the new propane tanks provided as part of the Laundry Renovation project to extend the propane service to new dual fuel boilers as a backup heating source during the event of a fuel oil service outage. • 5a.6-5: Replace Fuel Oil Day Tanks o Deficiency: Fuel oil day tanks are nearing the end of their anticipated median service life. o Remedy: Fuel oil day tanks in the generator room 123C and boiler room 123 should be replaced in the next 5 years. New tanks should be certified and restrained for a seismic event. • 5a.6-6: Provide Electric Metering of Fuel Oil Consumption o Deficiency: Fuel oil metering is by mechanical totalizing meters only. o Remedy: New digital fuel oil meters should be installed on supply and return piping to each day tank for energy use monitoring at a direct digital control (DDC) system. 5a.7 Medical Gas Systems General Description/Condition: Distributed medical gas and air systems to the facility are oxygen, nitrous oxide, nitrogen, medical air, and medical vacuum. The medical air and medical vacuum source equipment and systems are located in the utility wing of the 1997 addition mechanical room 123, oxygen, nitrous oxide, and nitrogen sources are located in the adjacent oxygen storage room 124. The oxygen central supply system is sourced by both an auto -change over cylinder manifold and an oxygen generator (aka oxygen concentrator) packaged system. An ongoing deficiency with the distribution system is the Nitrogen system, which is understood to have a pervasive leak and was decommissioned in 2017. It was not clear if this system was intended to be repaired; however if this system is to be taken permanently out of service, it is anticipated the use of portable nitrogen bottles would be employed where required. Recent medical gas inspections noted that monitoring of the medical vacuum at the nursery suite is omitted. At the time of this visit no further major deficiencies were noted with the existing medical gas piping distribution system and it appears to be installed per current 2012 NFPA 99 requirements. Extension of the medical gas systems to specific areas of facility to meet occupancy or patient needs was not addressed as part of this survey and is assumed will be addressed as part of future occupancy changes or renovation projects. A general observation is the medical gas auto change over manifolds were in poor shape including missing cowlings, fasteners and bearing residue from local concrete saw cutting operations. As a pre-emptive maintenance measure, a full rehabilitation service or replacement of the Oxygen, Nitrous Oxide and Nitrogen manifolds, controls and alarms should be considered as part of the future facility infrastructure upgrades. Providence Kodiak Island Medical Center Condition Assessment Page 15-15 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 117 of 357 AGENDA ITEM #13.A. The medical air compressor is a Medaes model Relisys C33035 modular unit consisting of a receiver tank, duplex dryer and duplex 10 horsepower compressors installed on individual equipment pads. This system was installed with the 1997 addition. The typical service life of a reciprocating compressor is 20 years, although this unit appears to be in good operating condition this equipment should be scheduled for replacement in the near future. Recent medical gas inspections indicate the equipment is up to NFPA 99-2005 standards. Noted code exceptions include lag compressor alarm, dewpoint alarm, carbon monoxide alarms have omitted from the master alarm and do not activate upon loss of power. The updated 2015/2018 standards appears to align closely with the requirements of the 2005 edition of NFPA 99 for medical air, and it is not anticipated that significant exceptions will be noted when reviewed to these standards. The medical vacuum pump is a Powerex model VPD10044K1HT horizontal tank assembly with duplex 10 horsepower pumps. This unit serves both medical vacuum and WAGD and was replaced with new equipment in 2017. Although the compressors and controls were installed new, the original receiver tank was re -used. It is recommended that the receiver tank be replaced to ensure the new equipment package does not experience premature failure due to issues with the tank. Recent medical equipment inspections indicate this equipment is up to NFPA 99-2005 standards with the exception of a lack of isolation on the exhaust line and the local alarm does not communicate with the master alarm. The updated 2012/2015 standards appears to align closely with the requirements of the 2005 edition of NFPA 99 for medical vacuum, and it is not anticipated that significant exceptions will be noted when reviewed to updated codes. It is understood that the existing Western Innovation master alarm panels located in the maintenance office 119A and the main entrance reception office 206 will be replaced with new master alarm panels utilizing wireless communication as allowed by updates to NFPA 99 2015. It is assumed the new master alarm panels will resolve the noted exceptions for required source equipment alarm signals. It was unclear if the new master alarm panel installation will include the installation of new addressable detectors, addressable detectors are recommended to be installed. In addition to the alarms noted in the medical gas inspection reports, specific alarms will be required for the oxygen central supply concentrator, refer to section following on NFPA 99 2018 requirements for oxygen central supply concentrators. The Area Alarm Panels are of a similar make and model as the master alarm panels, as this system is over 20 years old, it is recommended that the area alarms and detectors also be scheduled for replacement as part of a facilities infrastructure upgrades project. Oxygen central supply concentrators: The facility utilizes an OGSI brand oxygen generation packaged skid to produce, compress, monitor and supply 93% oxygen to the piped oxygen distribution system. This oxygen generation system is located in room 124 oxygen storage with the Oxygen, Nitrous Oxide and Nitrogen supply manifolds and a small amount of full and empty cylinder storage. The standards for installation, operation and monitoring of this type of system had previously been unaddressed by NFPA and only recently has use of this system been included in the 2018 update. The 2018 code does allow for an oxygen concentrator to be directly piped to supply the central oxygen distribution system in Providence Kodiak Island Medical Center Condition Assessment Page 15-16 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 118 of 357 AGENDA ITEM #13.A. fashion that is currently being employed at the facility, although the 2018 NFPA 99 is not currently adopted by the State of Alaska. Following are excerpts of code references to items which may be code deficiencies per the requirements of this latest standard. This is not intended to be a complete list of exceptions, and not all items are necessarily current violations of the standard as these exceptions are based on limited photo documentation of the installation. A full evaluation of the existing system conformance to this revised standard should be performed as part of a code upgrade project. • 2018 NFPA 99 5.1.3.3.3: Room 124 is ventilated per the requirements of oxygen cylinder storage, new standards requires the room to be ventilated to prevent accumulation of heat. Rooms containing oxygen central supply systems that do not have the purge gas vented to the outdoors required oxygen monitors with alarm indicators at the entrances to the room that will indicate ambient oxygen levels. • 2018 NFPA 99 5.1.3.9.2 (4): Isolation and automatic check valves are required to isolate the oxygen central supply systems from each other, (oxygen concentrator and oxygen auto switchover manifold). • 2018 NFPA 99 5.1.3.9.2 (5): A pressure relief valve is required on the source side of the oxygen concentrator isolation valve. • 2018 NFPA 99 5.1.3.9.2 (7): A pressure relief valve is required on the common line between the sources and the line pressure controls. • 2018 NFPA 99 5.1.3.9.2 (9): A gauge and switch or sensor shall be located between the three sources and the line pressure controls to monitor the pressure feeding the line pressure controls. • 2018 NFPA 99 5.1.3.9.2 (10): An oxygen concentration monitor located on the patient side of the line pressure controls and on the source side of the source valve with a line check shall be provided which outputs to local and master alarms. • 2018 NFPA 99 5.1.3.9.2 (10): An auxiliary source connection shall be provided. • 2018 NFPA 99 5.1.3.9.2 (14): The oxygen concentrator shall be on the essential electrical system. • 2018 NFPA 99 5.1.3.9.3 (1): When the primary (oxygen concentrator) is in operation the secondary supply shall be prevented from supplying the system. • 2018 NFPA 99 5.1.3.9.3 (2): Automatic activation of the secondary supply source shall be available if the primary source is not able to maintain pressure or concentration of oxygen. • 2018 NFPA 99 5.1.3.9.4: Local and master operating alarms and local signals/indication for activation, automatic isolation, monitoring requirements. • An outstanding exception to 2012 NFPA 99 that was not addressed with the 2018 update is the requirement that oxygen generation system compressors should not be installed in the same room as the gas cylinder auto switch over manifolds or gas cylinder storage per the requirements of 2015 NFPA 5.1.3.3.4.2 and 5.1.5.5.11.1 (2). Deficiencies: • 5a.7-1: Repair Nitrogen Leaks or Demolish Nitrogen Distribution o Deficiency: Nitrogen distribution system or auto changeover manifold has pervasive leaks. Providence Kodiak Island Medical Center Condition Assessment Page 15-17 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 119 of 357 AGENDA ITEM #13.A. o Remedy: Repair, replace or demolish the nitrogen auto changeover manifold and repair or demolish distribution piping. If system is demolished, provide means for local tank supply at existing nitrogen outlet terminals. • 5a.7-2: Refurbish Oxygen, Nitrous Oxide and Nitrogen Manifolds o Deficiency: Oxygen, nitrous oxide and nitrogen gas auto changeover manifolds appeared to be in poor repair, dusty, missing enclosures. o Remedy: Rehabilitate or replace auto changeover manifolds to ensure continued reliable operation including new alarms and controls. • 5a.7-3: Revise Oxygen Generator Connection to Distribution per 2018 NFPA 99 Requirements o Deficiency: The operation and direct connection of an oxygen concentrator (generator) to the oxygen distribution system has been addressed in 2018 NFPA 99, previously no guidelines existed. o Remedy: Review the current oxygen concentration system connection to the central distribution system and revise per the requirements of 2018 NFPA 99. • 5a.7-4: Replace or Remanufacturer Medical Air Compressor Package. o Deficiency: The medical air compressor is nearing the end of its anticipated service life. o Remedy: Replace or remanufacturer the medical air compressor package as a preventative maintenance item, confirm sizing and selection meet anticipated futures loads. New package should be certified and restrained for a seismic event. Recommended within the next 5 years. • 5a.7-5: Install Medical Vacuum Pump Receiver Tank o Deficiency: The medical vacuum pump was recently replaced, however the new receiver tank was not installed and may fail prematurely. o Remedy: Install new medical vacuum horizontal receiver tank provided as part of new vacuum package. Confirm package is restrained for a seismic event. • 5a.7-6: Replace Master Alarm Panels Analog Detectors o Deficiency: The existing master alarm panels are an older model utilizing analog detector signals and have limited expansion capacity. New digital and wireless master alarm panels are being installed, however the old analog detectors appear to be planned for reuse. o Remedy: For system reliability, it is recommended the detectors be replaced. Integrate new lag alarm, dewpoint alarm, carbon monoxide alarms with new addressable detectors as noted by medical gas inspector. • 5a.7-7: Replace Area Alarm Panels and Analog Detectors o Deficiency: The area alarm panels are an older model utilizing analog detector signals and have limited expansion capacity. o Remedy: Replacement of existing area alarm panels with new digital and wireless models to match new master alarm panels is recommended. Replace existing detectors with new addressable detectors as a preventative maintenance measure. Provide and connect new vacuum detector at the nursery suite to new area alarm panel. Recommended within the next 5 years. Providence Kodiak Island Medical Center Condition Assessment Page 15-18 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 120 of 357 AGENDA ITEM #13.A. 5. Mechanical Assessment — b. Heating, Cooling & Ventilation 5b.1 Heatine Plant Svstem General Description/Condition: The facility heating energy is provided by three identical Burnham fire tube boilers with industrial combustion fuel oil burners. These boilers, associated pumps and controls were installed with the 1997 addition in the single story west wing mechanical room 123. The burners are fully modulating, are equipped with a propane start/pilot light function and have an output capacity of 4,184 thousand BTU/H (MBH). Due to the combustion properties of fuel oil, there have been no significant advancements in fuel oil boiler technology and the installed boilers are as efficient as those currently available on the market. At just over 20 years old these boilers are within their expected median service life and with proper maintenance can continue to provide reliable heating to the facility for the near future. As the boilers begin to show signs of wear such as increased flue gas temperatures, poor combustion efficiencies or leaks they should be slated for replacement. As part of the recommended direct digital control upgrades of the facility, it is recommended that the boilers and associated pumping systems be retrofit with new controls to permit staging of the equipment to match the changing heating load of the facility. As part of this controls upgrade, the boiler burners should be interlocked with boiler shutdown switches installed at the exits to the boiler room per the requirements of CSD -1 boiler control and safety requirements. From prior reports it is understood that during summer and shoulder heating seasons a single boiler typically operates to meet load. During peak heating season, two boilers operate in conjunction to meet the load, leaving at all times a backup boiler available. Prior to adding significant new load to the system, such as drastically increasing the amount of outside air provided to the facility or constructing a new building addition, the boiler plant loading profile should be reviewed. Please note that the available space originally designed in this room for a 4th boiler is occupied by domestic water service filter tanks. As the boilers age and become due for replacement, it is recommended that the option of providing two smaller boilers in lieu of a single larger boiler for base loading and improved load matching be considered. Dual fuel boilers are recommended with propane backup to ensure continued operation in the event of fuel oil supply disruption. The boiler flues are stainless steel double wall construction and are routed exposed to the exterior across the 1997 single story roof and up the exterior wall to terminate above the 3rd floor roofline. There are two boiler flues for three boilers, each stack is assumed to be sized for the full load operation of two boilers. Boiler 1 & 2 on the east side of the mechanical room share one flue, and Boiler 3 has a dedicated flue with blanked off tee for future connection. Due to the relatively light loading of the boilers, and Boiler 3 being connected to a flue designed for two boilers the flue gas velocity is likely below the recommended values. This low flue gas velocity coupled with the extensive length of exposed boiler flue above the roof is potentially causing the flue gasses to condense within the stack and at the exhaust termination during the winter season. It is recommended that during a low load period, one of Providence Kodiak Island Medical Center Condition Assessment Page 15-19 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 121 of 357 AGENDA ITEM #13.A. the boiler flues be disassembled at the base of the riser and inspected for signs of flue gas condensation and corrosion. There is significant discoloration of the building siding where the flues are supported in the vertical to terminate above the roof. It appears the flue steel channel supports galvanized coating has failed and is experiencing significant oxidation corrosion. These supports should be replaced with stainless supporting structure or other materials similarly suited for exterior installation and corrosion resistance. It is possible the premature failure of the steel channel galvanized layer is due to acidic condensing flue gases from the boilers which may be running down the exterior of the flue and damaging the galvanization layer. This is further supported by the appearance of the chrome exterior of the vertical portion of the flues which is noticeably tarnished when compared to the horizontal runs which would not be in contact with the acidic flue gas condensate. If further indication that flue gas condensation is occurring the corrosive impacts to the flue and boiler heat exchangers will need to be investigated for potential premature failure of the equipment. A potential corrective action would be replacement of the combined flues with individual risers each sized for a single boiler and enclosing the stacks within an insulated chase to keep the flue gas temperatures above the condensation point. Deficiencies: • 5b.1-1: Replace Single Boiler with Two Smaller Boilers for Improved Load Matching o Deficiency: Larger fuel oil boilers loose efficiency when operating to meet light or partial loading. o Remedy: Consider replacement of a single boiler with two smaller boilers for better load matching during shoulder heating seasons. This may be considered with a boiler replacement project once the boilers begin to show signs of wear. Boiler replacement is anticipated to occur within the next 10 years. • 5b.1-2: Upgrade Boiler Controls o Deficiency: Existing boiler controls are stand alone and do not function to anticipate loads or optimize fire rates for efficiency. o Remedy: Upgrade burner and pumping system controls with new direct digital controls to anticipate and match the changing heating demands of the facility. • 5b.1-3: Install Boiler Emergency Shutdown Switches o Deficiency: ASME CSD -1 boiler safety devices manual requires emergency shutdown switches installed at the boiler room exits. o Remedy: Install emergency shutoff switches to disconnect power to the burners per the requirements of CSD -1 boiler safety requirements • 5b.1-4: Address Boiler Flue Condensation/Corrosion Issue o Deficiency: Extended exterior boiler stacks coupled with low flue gas velocities are suspected to be resulting in flue gas condensation during winter seasons. o Remedy: Investigate boiler flues for flue gas condensation. Inspect flues and boilers heat exchangers for corrosion damage from condensing flue gases. Consider Providence Kodiak Island Medical Center Condition Assessment Page 15-20 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 122 of 357 AGENDA ITEM #13.A. replacement of boiler stacks with individual stacks for each boiler, install stacks within an insulated chase. 5b.2 Heatine Distribution Svstem General Description/Condition: Heat distribution is by a primary/secondary pumping system located in mechanical room 123 with the boilers. The primary boiler pumps are constant volume vertical inline style mounted on the heating water return piping overhead and above the respective boiler burner. Secondary boiler pumps are two pairs of base mounted pumps with variable speed drives. One set of base mounted pumps serves the 1968 and 1975 portions of the facility and the second set serves the 1997 addition. Tertiary vertical inline pumps are installed in mechanical room 178A which houses two sets of pumps serving the terminal heaters and air handler coils in 1968 facility and the 1975 addition respectively. Both of the pumps sets in room 178A are fit with three way valves intended for area zone temperature reset control. These tertiary pumps appear to be piped in series with the secondary base mounted pump set located in the boiler room 123. Finally small inline wet rotor circulators are installed on the heating coils of the air handlers in the 1975 addition. All pump sets appear to be of the same vintage, installed with the 1997 addition and controls upgrade. In general all heating water pump sets are nearing the end of their expected service life and should be scheduled for replacement. The primary boiler pumps are located overhead above the respective boiler burner and pose a significant risk of damage to the burner electronics, as well as requiring a ladder or lift to perform maintenance. The secondary base mounted pumps show signs of wear including leaks at the flexible piping connections, pump housing seals, and isolation valves. The 1968 and 1975 tertiary distribution pump sets also show evidence of significant corrosion and ongoing pump seal leaks. The three way mixing valves use for temperature reset on the 1968 and1975 distribution are a legacy control strategy from the older pneumatic design and no longer necessary with current distributed digital controls. It is recommended the primary pumps be replaced and repiped to a location adjacent to the boilers, accessible from the floor where not posing a risk to electronics or adjacent equipment. The secondary base mounted pumps and the tertiary inline distribution pumps are nearing the end of their expected service life and should be replaced as part of any major work to upgrade the distribution piping system or controls. As part of a major renovation to the heating piping distribution system, it is recommended that the three way mixing valves and tertiary pump sets be eliminated, and all heating water pumping power be provided by a VFD controlled secondary pump set located in the boiler room 123 designed to provide for the pressure and flow demand of the entire 1968 and 1975 systems through the terminal heaters and heating coils. The inline wet rotor circulation pumps installed on the 1975 addition air handler appear to be functioning, however it is recommended they be eliminated as part of an air handler upgrade in this area. The emergency generators are fit with a heat recovery heat exchanger and circulation pump designed to preheat the heating return water prior to reaching the boiler plant. The heat recovery system is currently disconnected and flanged off at the connection to the generators. Although this equipment is in good condition from lack of use, when connected it requires that the generators be operating under Providence Kodiak Island Medical Center Condition Assessment Page 15-21 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 123 of 357 AGENDA ITEM #13.A. load for an extended period to provide any significant fuel savings to the facility. Although this system is well intentioned, its limited practical value does not validate further expenditures to maintain and update this system. It is recommended that this heat recovery equipment be disconnected from the heating water system and dismantled to avoid the potential for leaks in this location Electric steam generators are installed in the 1997 mechanical room 123D which serve the autoclave sterilizers in central sterile. These units appear to be in good working order and are within their accepted median service life. The use of seismic restraints were not apparent on the heating piping systems or suspended equipment. As systems are replaced, or areas are renovated the piping should be supported per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical facility. The 1968 facility and 1975 addition heating water distribution piping appears to be black steel pipe, with rolled groove coupling joints (aka Victaulic) on the mains. At many connections to equipment the heating piping transitions from steel to copper, creating dissimilar metal connections where corrosion caused leaks are likely to develop. Valves are typically globe and gate type which are prone to leaks and require maintenance. The rolled groove coupling system joints of this area are not suitable for heating systems which vary in temperature. The gasketing material does not maintain a reliable seal at the joint when cooled, and are troublesome to maintain with build up of sediment. To reduce on going maintenance efforts and in order to implement a system wide temperature reset schedule for the hot water distribution system, this rolled groove coupling and steel piping system will need to be eliminated. Due to the age of the piping systems in the 1968 and 1975 portions of the facility, coupled with the observation that dissimilar metals are commonly installed at terminals it is recommended that the heating water distribution system in these areas be replaced as part of a major renovation. Corrosion resistant piping systems such as copper, Pex and Polypropylene Resin piping should be considered for replacement. Once the steel piping is eliminated from the heating water system, the hydronic heating water should be flushed, cleaned and the system boiled out. Heating water should be replaced with new heating water treated with an inhibitor package. Terminal heaters in the 1968 and 1975 additions are in poor repair and are at at the end of their expected service life. The heating terminal units including fin tube and cabinet unit heaters should be replaced as part of any renovation or upgrade project. The 1997 addition heating system includes distribution to the air handler heating coils, VAV booster coils and fintube convector units. This system had no noted deficiencies, and is considered suitable for continuing service. Discussions on site indicated that there is an ongoing issue with ice on the ADA ramp on the front entrance of the facility. An option to address this issue is to install a hydronic snowmelt system including circulation pump, temperature mixing system and radiant tubing in the ramp. This solution will need to be coordinate with structural design for partial demolition and resurfacing of the concrete ramp. Providence Kodiak Island Medical Center Condition Assessment Page 15-22 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 124 of 357 AGENDA ITEM #13.A. Deficiencies: • 5b.2-1: Replace and Relocate Boiler Primary Pumps o Deficiency: Boiler primary (return) pumps have reached the end of their expected service life and are installed overhead, difficult to maintain and are a risk to burner electronics. o Remedy: Replace and re -pipe the boiler primary pumps to be adjacent to the respective boiler. • 5b.2-2: Replace Boiler Secondary Pumps o Deficiency: Boiler secondary (system) pumps show signs of requiring ongoing maintenance and reached the end of their expected service life. These pumps should be sized for the full flow/pressure demands of the system without tertiary pumps in series. o Remedy: Replace the secondary base mounted heating water pumps, valves, suction diffusers, strainers and flexible piping connections as a preventative maintenance measure, evaluate pump sizing to provide for full heating demand of the 1968 and 1975 portions of the facility without additional pumps installed in series to meet pressure/flow requirements through terminal heaters and coils. 5b.2-3: Demolish Tertiary Inline Pumps Installed Series with System (Secondary) Pumps o Deficiency: Tertiary inline pumps and three way mixing valves in mechanical room 178 are installed in series with the system pumps and are fitted with legacy three way mixing valves from the original pneumatic temperature control strategy. o Remedy: Eliminate the tertiary inline pumps and three way mixing valves as part of a piping system upgrade in the 1968 and 1975 portions of the facility. Secondary heating pumps in mechanical room 123 must be replaced and resized, see 5b.1-6. • 5b.2-4: Dismantle Generator Heat Recovery System o Deficiency: The emergency generator heat recovery system is not effective due to relatively short run times, is currently taken out of service and poses a leak risk to the heating system. o Remedy: Dismantle the generator heat recovery system. • 5b.2-5: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Heating water piping and overhead equipment does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic supporting of new piping systems and overhead equipment in areas of renovation. • 5b.2-6: Replace Steel Heating Piping in 1968 and 1975 Portions of the Facility o Deficiency: Existing heating system piping in 1968 and 1975 Portions of the Facility are constructed of unsuitable rolled groove coupling systems, have dissimilar metal piping connections at terminals and is beyond the expected service life of the system. o Remedy: Demolish and replace the steel heating water piping system and eliminate dissimilar metal piping connections. Replace the steel piping system with corrosion resistant piping system such as copper, Pex or Polypropylene Resin. Flush and boilout Providence Kodiak Island Medical Center Condition Assessment Page 15-23 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 125 of 357 AGENDA ITEM #13.A. heating water piping in entire facility with new water and inhibitor package once steel piping is eliminated from system. • 5b.2-7: Replace Heating Terminal Equipment and Radiators in the 1968 and 1975 Structures. o Deficiency: Existing eating terminal equipment and radiators in the 1968 and 1975 portions of the facility are beyond their expected service life. o Remedy: Replace heating terminal equipment and radiators as part of any major renovation or piping replacement project. 5b.2-8: Extend Heating Water System to New Air Terminal Coils in 1968 Structure. o Deficiency: Existing air systems in the 1968 structure do not have reheat on air terminal units. o Remedy: Extend heating system in the 1968 addition to new terminal air equipment coils, refer to section on ventilation. 5b.2-9: Add Hydronic Snowmelt to Front ADA Ramp. o Deficiency: Ice accumulation was reported to be an issue on the existing front entrance ramp. o Remedy: Provide a snowmelt system on the front entrance ADA ramp including circulation pump and mixing system for temperature control. 5b.3 Cooling Plant System General Description/Condition: There is no cooling system for the 1975 addition portion of the building which has significant exterior exposure and solar gain. The 1968 and 1997 additions are served by a single chiller located in mechanical room 123A. The chiller is a Trane Model RTUA125 rated for 125 nominal tons of cooling utilizing R-22 refrigerant. The chiller has two compressors, at the time of the site visit compressor #2 was not working. The condensing unit for the chiller is located on the roof directly above the mechanical room 123A. The roof mounted condensing unit has a significant amount of corrosion on the fan housing. The condensing unit coils appear to be in fair condition. The chiller and condensing unit were installed in 1997 addition project. The chiller system utilizes R-22 as the operating refrigerant. Production and import of R-22 refrigerant is scheduled to be phased out by the year 2020. As part of the replacement project the volume of allowable refrigerant in the enclosed chiller room 123A will need to be reviewed for code compliance. Deficiencies: • 5b.3-1: Replace Chiller and Air Cooled Condenser o Deficiency: The estimated equipment life for a chiller and the air cooled condensing unit is 20 years and the system utilizes R-22 refrigerant in which is scheduled to be phased out of use. o Remedy: The chiller and condensing unit should be scheduled for replacement as the equipment is beyond the useful life expectancy. The replacement cooling system should Providence Kodiak Island Medical Center Condition Assessment Page 15-24 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 126 of 357 AGENDA ITEM #13.A. be sized to support the 1975 portion of the building. Confirm allowable refrigerant volume conforms to code. 5b.4 Cooling Distribution System General Description/Condition: Chilled water is distributed from the chiller in mechanical room 123A to the cooling coils in AHU-1, 3 and 4 by variable speed pumps CWP -1 and 2 located in mechanical room 123A. The pumps are Paco 7.5 HP pumps that operate lead/lag configuration. The pumps and chilled water distribution piping were installed in the 1997 addition, and are nearing the end of their expected service life. The pumps only serve the 1968 and 1997 portions of the building, there is no chilled water piping to the 1975 portion of the building. The pumps are in fair condition and there was no issues reported with the piping, however they should be scheduled for replacement as a preventative measure and to meet the added cooling loads. The IT closets and Infusion suite are cooled by ducted fan coils with single pass cooling coils using domestic water. The domestic water supply to the cooling coils includes a reverse pressure backflow preventer. The single pass design utilizes a significant amount of domestic water. The use of seismic restraints were not apparent on the chilled water piping systems or associated overhead equipment. As areas are renovated the piping and overhead equipment should be supported per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical facility. Deficiencies: • 5b.4-1: Add Cooling to 1975 Addition Ventilation System o Deficiency: No cooling is provided to the 1975 addition portion of the facility. o Remedy: Add cooling to the 1975 portion of the building, including extension of the piping to the ventilation systems and the kitchen refrigeration units. Resize and replace existing circulation pumps for age and capacity of added load. • 5b.4-2: Evaluate Cooling Options to IT Closets and Infusion Suite. o Deficiency: Cooling is provided by single pass domestic water flow to sanitary sewer. o Remedy: A further review of the current condition and loading of the fan coil units is recommended. Fan coil units alternates such as dedicated chilled water system for year around operation or small water cooled condensers and dry cooler package to reduce domestic water consumption should be considered. • 5b.4-3: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Chilled water piping and overhead equipment does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic supporting of piping systems in areas of renovation or as equipment is replaced. 5b.5 Ventilation Units Providence Kodiak Island Medical Center Condition Assessment Page 15-25 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 127 of 357 AGENDA ITEM #13.A. General Description/Condition: Ventilation for the building is provided by air handling equipment located in three main fan rooms. Ventilation for the 1968 portion of the building is provided by the air handling unit in Mechanical Room 151; Ventilation for the 1975 portion of the building is provided by ventilation equipment located in Mechanical Room 178A and the adjacent tunnels; Ventilation for the 1997 portion of the building is provided by Air Handling Units located in Fan room 1221). The air handling unit, AHU-4 serving the 1968 portion of the building was installed during the 1997 addition to the hospital. AHU-4 is a 14,000 CFM Trane model MCCA030 manufactured in date of 4/97. The unit consists of a mixing box with outside air, return air and exhaust air dampers; filter section, heating coil section, cooling coil section, a 15 HP supply fan and a 7.5 HP return fan. The system is a variable air volume unit with VF1)s operating supply and return fans. Return air for the 1968 portion of the building is via an above ceiling return air plenum, returning to the fan room. The fan room is open to the return air plenum, the return fan draws air from the fan room. The fan room is used as storage, we recommend removing storage from the fan room and ducting the return air from the ceiling plenum to the AHU return air. Outside air intake for the AHU is from a roof hood located above the fan room. Relief air is ducted to a wall hood on the north side of the building. Laundry room ventilation consists of an air handling unit, ASU -5, VAV box, dryer exhaust ductwork and a window mounted exhaust fan. The laundry ventilation system is planned to be upgraded as part of the 2018 Laundry Renovation project. The existing ventilation equipment is indicated to be demolished and new ventilation equipment installed. The air handling equipment serving the 1975 portion of the facility is from the original construction in 1975. The equipment is beyond the end of its useful life expectancy. The motors on the fan units were replaced and VFDs added during the 1997 addition. The air handling equipment consists of four supply fans and one exhaust/relief air fan. The supply fans are located in the utilidor tunnels accessed from fan room 178A, the exhaust fan is located in fan room 178A. The largest supply fan, SA -1 is a 8,685 CFM, 7.5 HP Pace utility set fan. The fan draws outside air in from a sidewall louver, through a filter, a heat recovery wheel, then through a mixed air damper section where return is mixed from the tunnel return air plenum with outside air. In addition to the outside air filter, there are filters on the return air to SA -1 and on the exhaust air prior to the heat recovery wheel. The exhaust/relief fan (EF -1) draws relief air from the tunnel return air plenum through a filter section and the heat recovery wheel. The fan EF -1 is a 7,050 CFM, 5 HP Pace utility set fan that exhausts air up through a roof hood. The heat recovery wheel was not operational at the time of our site visit. It was not known the last time the wheel was operational. The wheel doesn't have adequate maintenance access to clean and repair the wheel to determine why it will not function. Supply air from SA -1 discharges air to the supply air tunnel plenum. Three additional supply fans, SA -2,3 and 4 are located in the supply air tunnel plenum. SA -2 is a 2,920 CFM, 5 HP Pace utility set fan; SA -3 is a 2,250 CFM 2 HP Pace utility set fan; SA -4 is a 3,515 CFM 3 HP Pace utility set fan. These supply fans draw air from the supply air tunnel plenum. The supply fans have filters on the inlet side, heating coils on the discharge side and after filters on the outlet of the heating coils. The fan outlets are ducted to the supply distribution ductwork serving the 1975 addition. Providence Kodiak Island Medical Center Condition Assessment Page 15-26 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 128 of 357 AGENDA ITEM #13.A. Ventilation for Mechanical room 178 located in the 1975 addition is provided by a Pace air handling unit located on a mechanical platform on the west end of the mechanical room. The AHU provides combustion air and cooling for the mechanical room. The unit is at the end of its useful life expectancy and should be scheduled for replacement. It is anticipated that this air handling unit will no longer be required for combustion once the steam boilers are demolished as part of the Laundry Renovation. This unit should be evaluated for replacement with a smaller unit designed for ventilation and cooling of the space. Ventilation for the 1997 building addition is provided by two air handling units located in Mechanical Room 122D. AHU-1 is a 42,000 CFM Haakon Airpak unit with a manufacture date of 5/96 that serves the entire 1997 addition with the exception of the operating rooms that are served by AHU-3. The bid package number 5 documents dated 10 July 1995 for the building addition indicate two 21,000 CFM AHUs, AHU-1 and AHU-2 where to be installed. AHU-2 was not installed in the building. The installed AHU-1 consists of a mixing box with outside air, return air and exhaust air dampers; air blending section, filter section, heating coil section, cooling coil section, humidification section, a 60 HP supply fan and a 25 HP return fan. The system is a variable air volume unit with VFDs operating supply and return fans. AHU-3 is a 3,800 CFM Haakon Airpak unit with a manufactured date of 5/96 that serves the two operating rooms on Level 2. The unit consists of a mixing box with outside air, return air and exhaust air dampers; air stratification elimination section, filter section, heating coil section, cooling coil section, humidification section, a 7.5 HP supply fan and a 1.5 HP return fan operated by variable frequency drives (VFDs). Outside air intake for the air handling units is from a sidewall louver on the North Side of the Building. Vehicle exhaust fumes can be drawn into the louver when vehicles are idling on the north side of the building near the louver. Relief air for the air handling units is ducted underground to a relief air louver on the east side of the mechanical room. Ventilation for mechanical rooms 123 (Boiler Room), 123A (Chiller/Electrical Room) and 124 (Oxygen Storage) in the 1997 addition is provided by HVU-1 suspended from the roof structure in room 123. HVU is a 6,100 CFM Trane packaged constant volume AHU with a mixing box section, filter section, face and bypass damper section, heating coil section and a 3 HP supply fan. The unit provides combustion air and cooling for the boiler room, chiller room and oxygen storage room. See Item 5a.7, Medical Gas Systems for additional description on ventilation requirements for the medical gas storage room. The use of seismic restraints were not apparent on suspended equipment. As areas are renovated or equipment is replaced the suspended equipment should be supported per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non-structural elements in a critical facility. Deficiencies: • 5b.5-1: Upgrades to AHU-4 serving 1968 Structure o Deficiency: Air handler has no redundancy in the supply/return fan system, and is return air is through the fan room plenum currently utilized for storage. o Remedy: AHU-4 serving the 1968 portion of the building should be retrofit with fan - array systems to replace the existing supply and return fans. As part of the AHU upgrades the return air should be ducted from the ceiling return plenum through the Providence Kodiak Island Medical Center Condition Assessment Page 15-27 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 129 of 357 AGENDA ITEM #13.A. air handler room back to the AHU, using the fan room as a return air plenum is not recommended. The existing fan room should not be used for storage purposes. • 5b.5-2: Replace AHU serving 1975 Structure o Deficiency: The ventilation system for the 1975 portion of the building should be replace in its entirety. The existing equipment is at the end of its useful life expectancy. Heat recovery is no longer operational. o Remedy: Although allowed for the current use of business occupancy, he supply air and return air tunnel plenum system should be replaced with a ducted system for air quality due to historical water intrusion into the space. New ductwork could be installed routed through the existing tunnels or above ceilings if the ceilings are replaced. If possible new ductwork should be routed above ceilings to eliminate the ductwork in the tunnel system that is a confined space. • 5b.5-3: Replace Mechanical room 178 ventilation fan. o Deficiency: The fan is at the end of its useful life expectancy. o Remedy: Provide new fan sized to provide required ventilation air based on revised equipment in the mechanical room after the Laundry room renovations are completed. • 5b.5-4: 1997 Addition Central Ventilation Equipment Upgrades o Deficiency: The air stratification elimination section on AHU-1 is corroding and should be replaced. There is no back-up source of ventilation if the AHU-1 fan motor fails. There have been reports of inadequate ventilation capacity for AHU-1 in previous reports. o Remedy: The ventilation requirements for the 1997 addition should be further evaluated and capacity increased with the fan array system if necessary. The fan sections should be replaced with fan array to provide back-up capacity. The unit provides ventilation to unoccupied areas on Level 1, include mechanical spaces, electrical rooms and storage rooms. These spaces could be ventilated separate from AHU-1 so the capacity can be used on the other occupied levels. • 5b.5-5: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Suspended ventilation equipment does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic support in areas of renovation or as equipment is replaced. New equipment serving critical operations should be seismically certified. 515.6 Ventilation Distribution System General Description/Condition: The ventilation distribution ductwork for 1968 building area was upgraded in 1997. The supply air ductwork consists of medium pressure ductwork routed to cooling only Variable air Volume (VAV) terminal units. Return is via an above ceiling return air plenum. The ventilation distribution system for the 1975 addition consists of supply air ducts routed from the heating coils on SA -2,3 and 4 up through duct chases, through ceilings to ceiling mounted supply air Providence Kodiak Island Medical Center Condition Assessment Page 15-28 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 130 of 357 AGENDA ITEM #13.A. diffusers. The heating coils located on the discharge of the supply fans in the tunnel provide zone temperature control of supply air. The system operates as a constant volume system. Return air for the 1975 addition is from sidewall return grilles mounted approximately 6" AFF. The return air grille are ducted with underground ductwork to the tunnel return air plenum. The utilidor tunnels are the air distribution path back to the ventilation equipment, a gypsum board wall in the tunnel separates the supply air plenum from the return air plenum. The ventilation distribution ductwork for the 1997 addition is medium pressure supply air ductwork and a combination of plenum and ducted return air. The medium pressure supply air ductwork serves Level 1,2 and 3; routed through shafts to the upper levels. The VAV boxes in the 1997 addition include heating coils to provide heating. The plenum return air system does not allow for the system to be balanced to maintain pressure relationships required by ASHRAE 170 for infection control. Ducted return or exhaust is required for spaces with pressure constraints per ASHRAE 170. The AHU-1 return air system includes openings from the main return air duct into mechanical room 122D. The use of seismic restraints were not apparent on the ductwork. As areas are renovated the ductwork should be supported per the requirements of IBC and ASCE 07 -Chap 13 for seismic design of non- structural elements in a critical facility. Deficiencies: • 5b.6-1: 1997 Addition Ventilation Distribution Upgrades o Deficiency: The 1997 addition type '1' institutional occupancies return air system should be a ducted return system and the exhaust systems upgraded. The plenum return air system does not allow for the system to be balanced to maintain pressure relationships required by ASHRAE 170 for infection control. o Remedy: The areas served by AHU-1 and AHU-3 should be updated to comply with airflow requirements of ASHRAE 170. Pressure maps should be developed for balancing and control of pressure in the 1997 addition. Complete rebalance and recommission of entire system after completion of upgrades. • 5b.6-2: 1997 Addition Mechanical Spaces Ventilation Upgrades o Deficiency: A new ventilation system for Chiller Mechanical Room 123A should be installed to comply with IMC requirements for a refrigerant machine room. A new ventilation system for Oxygen Storage Room 124 should be installed to comply with NFPA 99 ventilation requirements for storage of medical gases and housing of oxygen concentrator equipment. o Remedy: Provide separate ventilation systems for Mechanical Room 123, Chiller Mechanical Room 123A and Oxygen Storage Room 124. The existing HVU-1 can be reconfigured to serve only Mechanical Room 123. • 5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area o Deficiency: Variable air volume terminal units were provided as cooling which provides for poor zone temperature control. o Remedy: Heating coils should be added to the VAV boxes in the 1968 portion of the building to allow for zone temperature control of supply air temperature. Providence Kodiak Island Medical Center Condition Assessment Page 15-29 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 131 of 357 AGENDA ITEM #13.A. • 5b.6-4: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Ductwork and suspended equipment does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic support of ductwork in areas of renovation or as equipment is replaced. New equipment serving critical operations should be seismically certified. 5b.7 Exhaust Svstems General Description/Condition: Exhaust air systems for the 1968 area include the kitchen exhaust fans and a toilet room exhaust fan. The Kitchen ventilation system is described in Item 5b.8 below. The toilet room exhaust fan is at the end of its useful life expectancy and should be scheduled for replacement. Exhaust air for the 1975 addition is provided by two roof mounted exhaust fans. The exhaust fans exhaust air from the toilet rooms. The fans appear to be from original construction in 1975, the fans are in poor condition and are past the end of their useful service life. Exhaust air for the 1997 addition consists of six exhaust fans. Four of the fans, EF -2, 3, 4 and 5 are located in the attic space exhausting up through roof. Exhaust fan, EF -1 is located in Mechanical Room 122D. EF -6 is located on the roof. The exhaust fans serve toilet rooms, isolation rooms, sterilization room, radiology and the pharmacy. EF -3 located in the attic has a nameplate indicated the fan tag as EF 1, which is a duplicate name of the general exhaust fan in mechanical room 122D. Inline Fan BF -1 located in the Level 1 storage is a return air fan for the east side of the 1997 addition. The isolation room exhaust air is ducted through a HEPA filter system located in mechanical room 122D, then up a shaft to the exhaust fan in the attic the discharge to the exterior. The use of seismic restraints were not apparent on the ductwork or equipment. As areas are renovated the ductwork and suspended equipment should be supported per the requirements of IBC and ASCE 07 Chap 13 for seismic design of non-structural elements in a critical facility. Deficiencies: • 5b.7-1: Replace 1968 Toilet Room Exhaust Fan o Deficiency: This exhaust fan is beyond its service life. o Remedy: Replace exhaust fan and rebalance system. • 5b.7-2: Replace 1975 Toilet Room Exhaust Fans o Deficiency: The two exhaust fans serving this are beyond their service life. o Remedy: Replace exhaust fans and rebalance system. • 5b.7-3: 1997 Exhaust System Upgrades o Deficiency: The existing fans are at the end of their useful life expectancy and may not have capacity to meet current ASHRAE 170 pressure requirements. o Remedy: The exhaust fans should be replaced, and resized as part of ventilation system review of the facility in compliance with ASHRAE 170 requirements. Providence Kodiak Island Medical Center Condition Assessment Page 15-30 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 132 of 357 AGENDA ITEM #13.A. • 5b.7-4: HEPA filtration on Airborne Infection Isolation (A.I.I.) Room Exhaust o Deficiency: Current ASHRAE 170 required the A.I.I. room exhaust to exit directly to the outdoors, and provide an exception to include inline HEPA filtration only in the event that the exhaust must be returned to the central ventilation system. This HEPA filter is maintenance intensive and poses a health risk to the facility staff when accessing the filters for replacement. It is unclear why these HEPA filters were originally installed. o Remedy: The application of these HEPA filters on the A.I.I. system should be reviewed with the facility and operational staff. If not required by operations other reference standards it is recommended these filters be demolished to meet the intent of ASHRAE 170. 5b.7-5: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. o Deficiency: Ductwork and suspended equipment does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic support of ductwork in areas of renovation or as equipment is replaced. New equipment serving critical operations should be seismically certified. 5b.8 Kitchen Ventilation Svstems General Description/Condition: The Kitchen ventilation systems appear to be from the original construction in 1968. Supply air for the kitchen and adjacent dining area is provides by ASU -6, located above the ceiling in Kitchen Storage Room 167. The unit has a mixing box, filter section, face and bypass damper and heating coil section. The unit mixes outside air with return air from the kitchen. Kitchen exhaust is provided by two exhaust fans, EF -4 and EF -6. EF -4 serves the cooking hood and EF -6 serves the dishwasher. The exhaust fans are past the end of their useful life expectancy. EF -4 is not a UL762 listed fan and the associated ductwork does not meet the IMC requirements for Type 1 hood grease ductwork. The use of seismic restraints were not apparent on the ductwork or equipment. As areas are renovated the ductwork and suspended equipment should be supported per the requirements of IBC and ASCE 07 - Chap 13 for seismic design of non-structural elements in a critical facility. Deficiencies: • 5b.8-1: Upgrade Kitchen Type I and Type II Commercial Exhaust Hoods and MUA Unit o Deficiency: The equipment is at the end of its useful life expectancy. The kitchen ventilation system should be upgraded to comply with current code requirements for kitchens. o Remedy: A new make-up air unit, new Type 1 Exhaust fan and new Type 2 Exhaust fan should be installed. The hood ductwork should be replaced with 16 gauge welded steel ductwork with UL listed duct wrap. • 5b.8-2: Install Seismic Restraints for a Critical Facility on Nonstructural Elements. Providence Kodiak Island Medical Center Condition Assessment Page 15-31 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 133 of 357 AGENDA ITEM #13.A. o Deficiency: Ductwork and suspended equipment does not appear to be seismically restrained. o Remedy: Review and design for ASCE-07 seismic support of ductwork in areas of renovation or as equipment is replaced. New equipment serving critical operations should be seismically certified. 515.9 Building Mechanical Control Systems General Description/Condition: The main building mechanical systems are controlled by a Barber Colman Network 8000 direct digital control system installed in during the 1997 addition. The system controls mechanical equipment in the 1968, 1975 and 1997 addition portions of the building. The Barber Colman system is no longer manufactured, repair parts for this system can be difficult to obtain. The control components including control actuators and sensors are past the end of their useful life expectancy. Some of the actuators and control valves have been repair or replaced already due to failures. The VAV box control actuators are an on-going issue for local maintenance staff. The actuators trip the controller on a regular basis, requiring manual reset of the VAV box controllers. Resetting the controllers is a time consuming effort and often only addresses the issue for a short time as the controllers will trip again when the actuator attempts to reposition the VAV damper. Deficiencies: • 5b.9-1: Replace Direct Digital Controls o Deficiency: The existing facility system is obsolete. Due to the age and unavailability of replacement components of the existing control system, a building wide DDC system replacement is warranted. o Remedy: The existing system and components should be replaced with a new system that communicates using open protocol BACnet communication. A new operator workstation with graphic interface should be installed updating software to be compatible with modern software systems. The new control system should include room pressure controls and monitoring where required by ASHRAE 170. 5. Mechanical Assessment — c. Fire Protection 5c.1 Fire Protection Piping and Heads General Description/Condition: The building fire protection is a wet pipe sprinkler system that provides coverage for all areas of the building. The system piping is assumed to be from the date of construction for each respective area of the building, 1968, 1975 and 1997. The fire sprinkler systems in the 1968 and 1975 portions of the building are served by a separate water service entrance and are not connected to the system in the 1997 addition. The riser location for the 1968 and 1976 portions of the building is located in Storage Room 210, the riser for the 1997 addition is located in Mechanical Room 123. Providence Kodiak Island Medical Center Condition Assessment Page 15-32 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 134 of 357 AGENDA ITEM #13.A. The piping visible observed did not have any issues noted. Pipe testing and flushing should be done in accordance with NFPA 25. NFPA 25 requires different tests based on age of piping to verify condition of piping on a routine basis. The main server room for the hospital is protected by a pre -action sprinkler system. The air compressor and riser assembly are located in Mechanical Room 122D adjacent to the server room. The system appeared to be in good working order. The main entrance and the ambulance entrance canopies are protected by a glycol sprinkler system. The piping appeared corroded and in poor condition. The use of an unlisted glycol based antifreeze in a fire sprinkler system has been disallowed with 2016 NFPA 13. The fire protection heads used in the building vary by area. The heads in the 1968 addition were noted to be a type that had been recalled, local maintenance staff indicated that the recalled heads had been replaced. Deficiencies: • 5c.1-1: Replace Glycol Sprinkler System o Deficiency: As updated in the 2016 NFPA 13 the use of glycol as an antifreeze in fire suppression system freeze protection is no longer allowed in combustible concentrations. o Remedy: Replace glycol sprinkler system and corroded piping on front entry canopy with dry sprinkler system. • 5c.1-2: Combine Multiple Wet -Pipe Sprinkler Systems o Deficiency: There are two separate sprinkler systems serving the single facility, each with its own separate fire department connection. o Remedy: Connect sprinkler system from 1997 addition to the 1968 and 1975 portions of the building. As an interim measure, provide signage at individual FDCs be marked to indicate the area served per the requirements of NFPA 13, Chap 8. 5. Mechanical Assessment — d. Special Mechanical 5d.1 Refrigeration Systems General Description/Condition: The kitchen walk in cooler and freezer water cooled condensers are located in the 1968 building mechanical room 123 appears to have been installed in the mid 90's potentially with the 1997 renovation project. This cooling package utilizes R404A, and although this refrigerant is commercially available, its use is being phased down to be eliminated. As these condensers are at the end of their expected life it is recommended that they be replaced with new water cooled condensers and evaporators installed in the freezer/cooler. The use of dedicated dry cooler system or air cooled condenser should be evaluated rather than the single pass domestic water branch line currently providing the cooling. Providence Kodiak Island Medical Center Condition Assessment Page 15-33 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 135 of 357 AGENDA ITEM #13.A. The Information Services room 122C is cooled by a 2 ton Mitsubishi split air conditioning unit. The evaporator unit is mounted on the east wall of the server room, the condensing unit is located in mechanical room 122D. The air conditioning unit was manufactured in April 2015, the unit appeared to be in good condition. Deficiencies: • 5d.1-1: Replace Kitchen Refrigeration System o Deficiency: Existing refrigerant is being phased out, and system is beyond the expected service life. o Remedy: Replace the existing commercial kitchen refrigeration system with new evaporator and either water or air cooled condenser. Evaluate elimination of the single pass domestic water supply in lieu of a dry cooler or air cooled condenser. 5d.2 Humidification Systems General Description/Condition: There are no humidification systems in the 1968 and 1975 portions of the building. Humidification for the 1997 addition is provided by AHU-1 and AHU-3. Humidification for AHU-1 is provided by a H-1, a Stulz Ultrasonic Humidifier located in Mechanical Room 122D. The humidifier is piped to steam dispersion tubes located in the AHU casing between the heating and cooling coils upstream of the supply fan. The AHU-1 humidification system was not operating at the time of our site visit. The maintenance staff reported that the AHU-1 humidifier has not operated in the last year. AHU-3 serves the two operating rooms on Level 2. There are two main supply ducts for AHU- 3, each duct serves one OR room respectively. Each of the supply ducts has a steam dispersion tube connected each connected to a separate Nortec electric steam generator, H-2 and H-3. There were no issues reported with the AHU-3 humidifiers. Deficiencies: • 5d.2-1: Repair or Replace 1997 AHU-1 Humidification o Deficiency: The original humidifier is out of service. o Remedy: Repair or replace failed humidifier H-1. Replace and re -commission humidification control. 5d.3 Fire Smoke Dampers General Description/Condition: Fire, smoke and fire/smoke dampers were installed during the 1997 addition on the supply and return air system. It was noted during our walkthrough that many of the dampers were disconnected from the damper shafts. Some of the dampers had wiring disconnected. There were no records to indicate when the last test had been performed on the fire smoke dampers. The dampers do not have access doors or inspection windows to allow for inspection without cutting openings in the ductwork. Deficiencies: • 5d.3-1: Inventory and Test Fire, Smoke & Fire/Smoke Dampers Providence Kodiak Island Medical Center Condition Assessment Page 15-34 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 136 of 357 AGENDA ITEM #13.A. o Deficiency: Reliable testing and confirmation of damper operation has not been documented. o Remedy: The existing fire, smoke and fire/smoke dampers should be inventoried and tested. Duct access doors should be added to allow for routing testing and inspection of the dampers. 5d.3-2: Update Code Separation Requirements for Protection of Duct Openings o Deficiency: The existing duct opening protections on rated assemblies are not accurately shown and cannot be verified. This is a life safety issue which requires review. o Remedy: The building code study should be updated to review requirements for fire, smoke and fire/smoke dampers, any dampers not required should be removed. Any dampers that are required but are not functional should be repaired or replaced. Providence Kodiak Island Medical Center Condition Assessment Page 15-35 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 137 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-36 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 138 of 357 fir } 5a.1-1 '68/'75 domestic water service - Rm 178A 5a.1-2 Water piping w/o seismic support — Rm 122D �9 5a.1 -3a '68 domestic water service — Rm 178A 5a.1 -3b `95 domestic water service — Rm 123 Providence Kodiak Island Medical Center Condition Assessment Page 15-36 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 138 of 357 AGENDA ITEM #13.A. jkl- 5a.1-4 Domestic water heater — Rm 122D 5a.1-6 Uncirculated hot water piping —'75 tunnel w o. 5a.1-8 Abandoned dental water — Rm 122D 5a.1-9 Incorrect label at boiler ex. tank — Rm 122D Providence Kodiak Island Medical Center Condition Assessment Page 15-37 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 139 of 357 AGENDA ITEM #13.A. mill Milkg d 5a.3-3 '68 roof with primary roof drains only 5a.3-5 Generator roof w/ scupper drains only Rm 123C 5a.4-1 Review of existing kitchen for layout, age and capacity — Rm 166 Providence Kodiak Island Medical Center Condition Assessment Jensen Yorba Wall, Inc., RSA Engineering, Inc. Page 15-38 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 140 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-39 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 141 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-40 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 142 of 357 AGENDA ITEM #13.A. return pump — Nitrogen decommissioned 12-20-20175a.7-2 Oxygen auto -changeover manifo Providence Kodiak Island Medical Center Condition Assessment Jensen Yorba Wall, Inc., RSA Engineering, Inc. Page 15-41 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 143 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-42 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 144 of 357 AGENDA ITEM #13.A. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 145 of 357 0 a 0 ■ ■ i 5a.7 -7b Area alarm panel — Rm 274 5a.7 -7a Area alarm panel - Rm 337 N � r a 5b.1-1 Fuel oil fire tube boiler 1 &2—Rm 123 P 5b.1-4 Fuel oil boiler exterior stacks showing corrosion Providence Kodiak Island Medical Center Condition Assessment Page 15-43 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 145 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-44 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 146 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-45 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 147 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-46 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 148 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-47 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 149 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-48 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 150 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-49 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 151 of 357 AGENDA ITEM #13.A. 5b.6 -3a Cooling Only VAV 1968 Area 5b.6 -3b Cooling Only VAV 1968 Area 5b.7-1 Roof Mounted Toilet Room Exhaust Fan 1968 I 5b.7-2 Roof Mounted Toilet Room Exhaust Fans 1975 Providence Kodiak Island Medical Center Condition Assessment Jensen Yorba Wall, Inc., RSA Engineering, Inc. Page 15-50 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 152 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-51 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 153 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-52 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 154 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-53 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 155 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-54 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 156 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 15-55 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 157 of 357 AGENDA ITEM #13.A. 6. Electrical Assessment General Design Parameters: The following codes and standards are currently applicable for this project: 2012 International Building Code (IBC) 2012 International Fire Code (IFC) 2014 Guidelines for Design and Construction of Hospitals and Outpatient Facilities (FGI) 2017 NFPA 70, National Electrical Code (NEC) 2015 NFPA 70E, Standard for Electrical Safety in the Workplace 2016 NFPA 72, National Fire Alarm and Signaling Code 2015 NFPA 99, Health Care Facilities Code 2015 NFPA 101, Life Safety Code 2015 NFPA 110, Standard for Emergency and Standby Power 2010 Americans with Disabilities Act (ADA) Standards for Accessible Design 2014 BICSI Telecommunications Distribution Methods Manual, 13th Edition 2011 IES Lighting Handbook, Tenth Edition 2010 ASHRAE Standard 90.1, Energy Standard for Building except Low -Rise Residential Buildings Providence Electrical Design Standards Although the Community Health Clinic (CHC) portion of the facility is supported by the overall electrical infrastructure in the building, it was not reviewed as part of this assessment. 6. Electrical Assessment — a. Site Electrical 6a.1 Supply & Distribution General Description/Condition: Power to the building is provided from an overhead utility distribution line that runs underground from the pole to a 500 kVA padmount utility transformer located outside the main electrical room. The electrical meter is mounted directly on the transformer housing and the CTs are located inside the transformer enclosure. From the transformer, service lateral conductors run underground into the building and terminate in a 1,600 Amp, 277/480V, 3-phase main switchboard (MSB). 6a.2 Exterior Lighting & Equipment General Description/Condition: All pole -mounted exterior lights have been recently replaced with new LED fixtures. The lights do an adequate job of illuminating the parking and drive areas but the actual fixture appears to be a wall -pack style with a pole mount adapter. Replacing these fixtures with new Providence Kodiak Island Medical Center Condition Assessment Page 16-1 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 158 of 357 AGENDA ITEM #13.A. lights that are designed for pole mounting will improve lighting levels and uniformity and potentially reduce energy consumption. Lights under the canopies at the main entry and ambulance entry have all been upgraded to LED but there are still a few metal halide wall packs along the front of the building. Deficiencies: Item 6a.2-1: Parking Lot Lighting o Deficiency: Pole -mounted LED parking lot fixtures are actually designed for wall -mount applications. o Remedy: One-for-one replacement of all wall -pack style fixtures with new area lighting fixtures on all poles. Assume a total of (28) fixtures. • Item 6a.2-2: Building -Mounted Exterior Lighting o Deficiency: Existing metal halide wall fixtures on building exterior are worn out and very inefficient. Remedy: Replace metal halide wall fixtures with new LED fixtures. Assume a total of (3) fixtures. 6a.3 Site Communications The building has incoming service from both ACS and GCI. Both companies have fiber optic cable into the building. There is a 50MB connection to PAMC, which is utilized for off-site file backup. An upcoming conversion to an MPLS link will provide a 20MB connection to Long -Term Care (LTC). Currently, LTC and Counseling both have independent 20MB connections to PAMC. The MPLS link will provide redundancy for both the Hospital and LTC. There is a wireless connection to LTC that is not active. Telephone service is provided primarily with Voice over IP (VolP) and digital phones, which utilize the incoming network connections described above. In addition, there are analog telephone lines for fax machines, the fire alarm control panel, and the emergency room. 6. Electrical Assessment — b. Service & Distribution 616.1 Electrical Service General Description/Condition: The building electrical service and distribution equipment is located in Electrical Room 123B (Area Q. The 480/277V, 3-phase, 1,600A main switchboard MSB (made by Eaton) was installed as part of the 1997 addition and includes a pull section and separate distribution section. Unlike a typical building with a single service disconnect, this building has a total of six service disconnects, which is the maximum allowed by code. As a result, the expansion capability of the electrical system at the distribution level is somewhat limited. Providence Kodiak Island Medical Center Condition Assessment Page 1 6-2 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 159 of 357 AGENDA ITEM #13.A. The circuit breaker disconnects in the main switchboard feed separate distribution panels for the Normal and Essential power systems in the 1997 addition. One of these distribution panels also feeds the original MDP (208/120V, 800A) in the boiler room of the 1968 building section via a 150kVA step- down transformer. Based on utility records provided by Providence, the peak electrical demand for the last 12 months is 407kW. Assuming a 0.85 power factor, that translates to a total electrical demand load of 576 Amps, or approximately 36% of the total service capacity. Deficiencies: Item 6b.1-1: Coordination Study o Deficiency: There is no indication that a coordination study has ever been done to ensure that the distribution system breakers are correctly adjusted to avoid nuisance tripping if there is a fault on a downstream branch panel. The essential distribution system is required to be coordinated to 0.1 seconds per NEC 517.31(G). o Remedy: Perform a full coordination study of the system and adjust/replace breakers as required. 6b.2 Electrical Distribution General Description/Condition: The condition of the branch electrical panels varies, mainly based on when they were installed. Most of the panels in the 1968/1978 sections of the building are well beyond their expected life and they have limited capacity for future expansion. The 800A original main switchboard has no available spaces/spares and it is difficult to find replacement breakers. This switchboard is located in the old mechanical room, which makes it more susceptible to damage if there is a failure of mechanical equipment or piping. Some of the branch panels in corridors are in very poor condition and given the number of circuiting changes that have been made over the last 50 years, the accuracy of the panel schedules is questionable. Currently, the normal power distribution equipment shares the same space with the Emergency Power Supply System (EPSS), which includes the paralleling switchgear, transfer switches, and distribution gear for the Essential electrical system. This is not allowed by the current version of NFPA 110 but was likely compliant when installed in 1997. Branch panels in the 1997 addition (Area C) are generally in good condition but still with somewhat limited spare breaker capacity. Also, many of these panels are located in corridors, which is not recommended by the FGI Guidelines. None of the branch or distribution panels in the building have arc flash labeling, which does not violate any adopted codes but is an OSHA and NFPA 70E violation. Providence Kodiak Island Medical Center Condition Assessment Page 16-3 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 160 of 357 AGENDA ITEM #13.A. Deficiencies: • Item 6b.2-1: Branch Panels in Areas A and B o Deficiency: All branch panels in the older portions of the building are beyond their expected life and have limited or zero capacity for future expansion. o Remedy: One-for-one replacement of all branch panels and feeders in these areas. This includes (9) 100A panels, (4) 225A panels, and (1) 225A 2 -section panel. • Item 6b.2-2: 800A Original MDP o Deficiency: Original main switchboard is beyond service life and replacement parts/breakers are difficult to find. o Remedy: Install new 800A, 208/120V switchboard at existing location. New switchboard will include (9) feeder breakers rated 100A or less and (4) feeder breakers rated 125-225A. Item 6b.2-3: Arc Flash Analysis o Deficiency: None of the electrical equipment in the building has arc flash labeling to indicate the potential hazard if the equipment is worked on while energized. This is in violation of OSHA 1910.132 and NFPA 70E section 130.5. o Remedy: Perform an arc flash analysis to determine the risk, arc flash boundary, incident energy, and the type of personal protective equipment (PPE) that is required when working on energized electrical equipment. Label each electrical device (switchboard, panel, etc.) with this information. 6b.3 Standby/Emergency Power System General Description/Condition: The building has two Caterpillar model 3412 series 480/277V, 600kW standby/emergency diesel generators that were installed in 1997. The generators are located in a dedicated room that also includes day tanks, an electrical panel and one transfer switch. Remote radiators are located outside in a covered area adjacent to the room. The generators are connected to the electrical system via paralleling switchgear (custom made by Controlled Power) in Electrical Room 1238. A generator remote annunciator panel is located behind the desk in Reception 206. With the exception of the chiller, all building loads are connected to the standby/emergency power system. As part of the 1997 addition, there were a total of six Cummins/Onan open transition automatic transfer switches (ATS) connected to the system. Transfer switches ATS -1 and 2 two were initially configured as a "dual redundant connection" and then later removed and replaced with the paralleling switchgear in 1999. The remaining four main transfer switches are connected as follows: • ATS -3 (Life Safety Branch, 100A): Feeds emergency lights, fire/smoke dampers, medical gas alarms, fire alarm panel, and other emergency/life safety loads. • ATS -4 (Equipment Branch, 800A): Feeds HVAC system boilers/pumps/fans, generator remote radiators, other essential equipment. Providence Kodiak Island Medical Center Condition Assessment Page 1 6-4 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 161 of 357 AGENDA ITEM #13.A. • ATS -5 (Critical Branch, 225A): Feeds various critical outlets and equipment, as well as the isolation panels in each of the surgical procedure rooms. • ATS -6 (Non -Essential Equipment, 600A): Feeds lighting and power branch circuits in the 1997 addition, as well as the original MDP from the 1968 section of the building. There are also several other transfer switches that are connected downstream in the system: • Elevator #1 (200A, automatic) • Elevator #2 (200A, automatic) • Sterilizer #1 (60A, manual) • Sterilizer #2 (60A, manual) • Radiology Rm 261 (125A, manual) • Radiology Rm 263 (100A, manual) It appears that the four manual transfer switches noted above were initially intended to drop load upon loss of building power, then be added onto the standby power system if there was sufficient available capacity. However, one generator can easily carry the entire building load so all of these switches are now in the "emergency" position and connected to Distribution Panel DP3, which is part of the Equipment Branch. None of the panels on the Life Safety power system have surge protection (NEC violation). Also, the Normal and Essential distribution panels are located in the same room (NFPA 110 violation). Deficiencies: • Item 6b.3-1: Surge Protection on Life Safety Panels o Deficiency: Life Safety panels do not have surge protection per NEC 517.26. o Remedy: Add external surge protection to two 100A panels. • Item 6b.3-2: Generator Remote Radiator o Deficiency: The circuits feeding the two remote radiators are connected to the Equipment Branch of power, instead of the Life Safety branch. o Remedy: Move the two 20A, 3P, 480V radiator circuits to the Life Safety branch, which may require upsizing the 100A panel 'HLS' and the associated transfer switch ATS -3.. 6b.4 UPS System General Description/Condition: There are two main uninterruptible power supply (UPS) units in the building. A 30kVA rack -mount unit (made by APC) is located in the main IT room and provides 60-90 minutes of runtime for all connected network equipment. A larger 125kVA floor -mounted unit (made by Staco Energy) is located in Unfinished Storage Room 121 and provides backup power for the CT scanner on the floor above. The smaller telecom rooms use small, rack -mounted UPS units with no connection to a central UPS. Deficiencies: None. Providence Kodiak Island Medical Center Condition Assessment Page 16-5 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 162 of 357 AGENDA ITEM #13.A. 6. Electrical Assessment — c. Interior Lighting & Power 6c.1 Light Fixtures & Controls General Description/Condition: LED lighting has been installed in a few selected areas but interior lighting mainly consists of fluorescent fixtures with T8 lamps and electronic ballasts, along with a few compact fluorescent fixtures. The condition of the light fixtures varies by area. Fixtures in the 1968 section of the building are showing more signs of wear and degradation, especially in areas such as the kitchen and corridors. Fixtures in the 1997 section of the building are in better shape but still showing some signs of age. Lighting levels in most spaces appeared to be adequate but there are some areas (e.g. outside the Operating Rooms) where more lighting is required to achieve the target of 100 foot-candles (fc) at the scrub sink. Aside from some old occupancy sensor wall switches in the toilet rooms, lighting controls in the building are virtually non-existent. Deficiencies: • Item 6c.1-1: Interior Fluorescent Fixtures o Deficiency: Interior fluorescent lighting is old and inefficient. o Remedy: Replace fluorescent fixtures with new LED fixtures in all areas. • Item 6c.1-2: Lighting Controls o Deficiency: Lights were observed to be left on in some unoccupied areas. o Remedy: Add occupancy sensor controls in selected spaces. Item 6c.1-3: Inadequate Lighting Levels o Deficiency: Lower than recommended lighting levels at the scrub sinks outside the Operating Rooms. o Remedy: Replace the fluorescent lights outside the Operating Rooms with new higher output LED fixtures to achieve 100fc at the scrub sinks, in accordance with IES lighting recommendations. 6c.2 Emergency Lighting General Description/Condition: LED exit signs are installed at all exterior exits and along the path of egress. Emergency lighting is provided by selected general lighting fixtures that are connected to Life Safety circuits. Battery -backed "bug eye" emergency lights are provided in mechanical/electrical spaces. There are no exterior egress emergency lights. Deficiencies: • Item 6c.2-1: Exterior Egress Lighting o Deficiency: No emergency egress lighting outside exterior exit doors. Providence Kodiak Island Medical Center Condition Assessment Page 1 6-6 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 163 of 357 AGENDA ITEM #13.A. o Remedy: Add a remote LED emergency light and connect it to the local emergency circuit feeding the egress path inside the building. 6c.3 Branch Circuit Wiring and Devices General Description/Condition: Based on the as -built drawings, it appears that the branch circuit wiring complies with code. Receptacles (with red faces) in the ER and Surgery suites are connected to the appropriate branch of power via the isolation panel in each area. Receptacles in patient care areas are all hospital grade, with a mixture of ivory, white, and orange faces. Deficiencies: None. 6. Electrical Assessment — d. Special Electrical 6d.1 Fire Alarm System General Description/Condition: The building's fire alarm system consists of a Honeywell Notifier addressable fire alarm control panel located in Mechanical 122D, with the rest of the building reporting to it. This includes devices in CHC. Conventional zones are monitored through this panel. The panel is in good condition and device layout throughout the building is acceptable, with the exception of notification in the Physical Therapy area that was formerly Long -Term Care. In that area, the only notification in the corridor consists of horn/strobes at alcoves that are assumed to have been nurse's stations. As the area is now a 'B' occupancy, there should be notification throughout the space. Comments from facility staff about the fire alarm system indicated that the use of conventional devices and zones created issues with response time. Large portions of the building fall under single zones, meaning an alarm created by a heat or smoke detector often cannot be isolated to a small area until personnel investigate multiple rooms. Addressable devices are a standard element in modern fire alarm design, in part to minimize response time. Notification zones do not appear to align with the smoke compartments defined in the life safety plans provided for this survey. For example, the second floor of the Area C tower is identified as a single horn/strobe zone, but is divided into two smoke compartments. Per NFPA 99, the notification zones and smoke compartments do not have to align, but the fire response plan for the facility should take this into account if they do not. It is recommended that the fire response plan be reviewed and updated if any fire alarm work is performed or if it does not currently reflect the existing conditions. The apartment in Area C uses isolated smoke alarms, and is not connected to the building fire alarm system. This area should have notification devices connected to the building fire alarm system for occupant evacuation. Deficiencies: • Item 6d.1-1: Fire Alarm System Notification o Deficiency: Insufficient notification in Physical Therapy and residential apartment. o Remedy: Add notification devices in these areas. Providence Kodiak Island Medical Center Condition Assessment Page 1 6-7 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 164 of 357 AGENDA ITEM #13.A. • Item 6d.1-2: Fire Alarm System Maintenance o Deficiency: Conventional devices lead to longer response time and higher maintenance costs due to sensitivity testing of conventional smoke detectors. o Remedy: Replace the entire conventional fire alarm system with a new addressable system. Voice evacuation style notification should be considered, in order to align fire response plan with notification zones. 6d.2 Communication Systems General Description/Condition: The building has multiple telecom rooms, with infrastructure upgrades performed as part of the 2013 "Epic" electronic records project. The main server room is located in the lower level of Area C, with intermediate telecom rooms on the 2nd and 3rd floor of the Area C tower, one in CHC, one in Physical Therapy, and one in Area B near Materials. All telecom rooms are connected to the server room using OM3, 50/125 multimode 12 -strand fiber optic backbone cables. Telecom cabling throughout the building is mostly Category 6. Cabling was replaced as part of the Epic project and the Physical Therapy conversion project. There is a small amount of Category 5e cabling remaining in Areas A and B, but it is being replaced by IT personnel as encountered during projects or as time allows. Horizontal and backbone cabling is routed throughout the building in cable tray and j -hooks. Most rooms have capacity in their wall sleeves for new cabling, and new sleeves have been added where needed. Existing racks have capacity for more cabling, though the size of the telecom rooms on the 2nd and 3rd floor of the tower will not easily accommodate another rack if one is needed. Wireless Access Points: The building has Cisco access points with regular distribution. Coverage appears to be good throughout the building. Deficiencies: None Providence Kodiak Island Medical Center Condition Assessment Page 1 6-8 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 165 of 357 AGENDA ITEM #13.A. 6d.3 Security System General Description/Condition: Access Control: There is no access control system in use at the building Video Surveillance: There are small, isolated video systems in use at a number of locations. Pharmacy and Mechanical spaces have multi -camera systems connected to local monitoring/recording equipment. These appear to be off-the-shelf/retail style packages. There is an older analog system that includes cameras at the front door and ER vestibule, with a monitor in reception. The hospital is currently reviewing a proposal from ATS Alaska to install a new IP -based video system, with cameras at multiple internal and external locations around the building. Door Security: There is a door intercom at the main entry that communicates with reception via a handset, and a plug-in doorbell at the ER entry that rings at the ER Nurse's station. Deficiencies: Item 6d.3-1: Access Control Systems o Deficiency: No access control system for the building. o Remedy: A building -wide access control system should be installed to separate public and staff areas, control access to areas containing patient records, medicine, etc., and control exterior doors. The facility should verify whether this would be a stand-alone system or linked to PAMC. Along with the electronic portion of the system a security vulnerability assessment should be performed for the architectural design, particularly the entry points. Providing secure vestibules or additional doors between public and staff areas will help to control traffic flow. A thorough review of door functions and development of a security plan for how openings need to perform will assist in designing an access control system that will provide the most benefit to the facility. Item 6d.3-2: Door Security o Deficiency: Isolated control of front door only, no ability to remotely lock down exterior doors. o Remedy: As part of the access control system, exterior doors and public/staff separation points can be actively monitored and controlled from multiple locations. This would enhance facility security by enabling "lockdown" functions. 6d.4 Other Special Electrical General Description/Condition: Clock System: There is no central, synchronous clock system in use at the facility. Cable Television: Existing service is provided to locations throughout the building by GCI over coaxial cable. No deficiencies were noted. Dictation: Most doctors use a telephone system with PAMC, and there is also a network -based system available locally. Providence Kodiak Island Medical Center Condition Assessment Page 1 6-9 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 166 of 357 AGENDA ITEM #13.A. Emergency Radio: Coverage within the building is weak, and emergency responders do not have consistent radio coverage. Facility IT personnel have installed a small antenna system in the building to try and help boost the radio and cellular signals. It was reported that the Island emergency responders will not share their frequency to enable the hospital to communicate directly with incoming ambulances through the radio system. As noted above, there is an analog telephone line that rings at the ER nurse's station. This phone is called from a cell phone by personnel on incoming ambulances to alert the staff of condition of patients Nurse Call System: There is a fairly new Ascom system that has been installed. It is IP -based, and no deficiencies were reported by staff. Nurse call is limited to the 2nd and 3rd floor of the Area C tower. Paging/Intercom: The existing Valcom system uses ceiling -mounted speakers, has multiple zones, and is activated through the phone system. As noted in previous condition reports, there are offices with insufficient coverage. IT personnel have added stand-alone speakers in some of these locations. CHC uses a different paging system, but there is an interface for an all -call zone from the hospital to page over the CHC speakers. Telemedicine: There are mobile carts in ICU and Acute Care for use as needed. In the past, there has been a telehealth system used for diabetes counseling, but that is not currently in use. If used, it consists of a webcam and associated software. Telemetry: There are Phillips radios with cabling to the nearest IDF for the telemetry system. No deficiencies were noted for this system. Deficiencies: • Item 6d.4-1: Clock System o Deficiency: No clock system in the building. o Remedy: A central, synchronous clock system was not identified as a high priority, but would be recommended for consistency in records and functional performance. A WiFi or Bluetooth -enabled clock system with long -life batteries could be installed without needing to run new cabling in the building. • Item 6d.4-2: Emergency Radio o Deficiency: Insufficient coverage for emergency radio systems. Per IFC 510, the building shall have approved radio coverage, unless otherwise approved by the Authority Having Jurisdiction. o Remedy: A distributed antenna system (DAS) should be installed to boost the cellular and radio signals in the building. At the same time, negotiation with the emergency responders to enable interaction over the radio system would enhance the ability of the facility to respond to incoming emergencies. • Item 6d.4-1: Paging/Intercom System o Deficiency: Staff complaints of insufficient coverage. As the fire alarm system does not currently have a voice evacuation function, any emergency instructions would need to come over this paging system. Providence Kodiak Island Medical Center Condition Assessment Page 16-10 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 167 of 357 AGENDA ITEM #13.A. Remedy: The existing Valcom system can continue to be used, but additional speakers are required where insufficient coverage has been identified. However, as the Valcom system approaches end -of -life, the facility should consider switching to an IP -based replacement system with more control over zones and the ease of modification. Providence Kodiak Island Medical Center Condition Assessment Page 16-11 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 168 of 357 AGENDA ITEM #13.A. Providence Kodiak Island Medical Center Condition Assessment Page 1 6-12 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 169 of 357 AGENDA ITEM #13.A. i 6c.1-1 Interior fluorescent fixtures 6c.1-2 Lighting controls — lights left on 6b.2-2 Original MDP I 6c.2-1 Exit without emergency lighting 6d.1-1 Fire alarm horn/strobe in alcove Providence Kodiak Island Medical Center Condition Assessment Page 16-13 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 170 of 357 AGENDA ITEM #13.A. mn+v'8 010N. _ x n r9aw�rrons on Ih ali Persons are zz s2low, � W It -wn�w Vo Snicking cUseof llllcdpmgs - - _ ,� rTon�rvv vmduol or PremlS¢5 a OxygsnmlA e. No open Hame `� Pe�ml:s0 on Premisea I�IIIIII 64.1-2 Example of fire alarm zone coverage 6d.3-2 Doorbell system for access 6d.4-2 Emergency radio — multiple systems Providence Kodiak Island Medical Center Condition Assessment Page 16-14 Jensen Yorba Wall, Inc., RSA Engineering, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 171 of 357 C) 0 v 0 z 0 v N 0 Hi W OEM son NNE O®® Jensen Yorba Lott Inc. pN1pNENpF 522 West 10th Street Juneau,Alaska 07 86--1090 S FREE fax 907-556-3959 jensenyorbalott.com I �9 ® I I I I I I I � I I � I IDLLI y I I I I O ~� e A I zwH� UAx LA0 oOw x�z w u 1 OVERALL FIRST FLOOR PLAN 0 REVISIONS A SCALE 0 la' 32' 84 0 , A SHEET TITLE OVERALL FIRST FLOOR PLAN DATE: N-ber ZWB FILE: 18014 A200 C-) 0 v 0 z 0 N O CO O n v (QTT lV O 0- (D CD it CD T 1 0 (D V 0 Q n (D T 0 Q v LI) 0 W 208A FREEZER 1 172 104 RESTROOM 167 RECPTION A212 ERIC 129 STORAGE WAITING uI WORK ARE/ 208 STORAGE COOLER 169 Q I RECEPTION EO COOLER 1 WI ❑ u 166 167E 1 H . . . . . .......... .....NUHiNEmm�......------- ------CORRIDOR 1o6 ❑° 105 RESTROORESTRO 2038 RESTROOM56YASS. MGR. TRO SERVING 166B STORAGE MISC. 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O 1 4 522 West 10th Street 1 N Juneau, Alaska 99801 1 phone 907-586-1070 E- 1 1 F^ fax 907-586-3959 11 -ell jensenyorbalott.com E 1 14] ; 1 N;x OFFICE 1 ROOM �1 168 W 1 W 1 146 RED AG RM. 1 (nl HE REPIPAVROLL 1 1 A RS T 1dm bELEVA IRI R 7 OFFIC. 1 1 1318 144 IF ��-�.-- \ 13 811 �1 1 131A ORRIDOR Aztz WAITING ------------- OFFICE 159 CASRE MANAGER 1 ENLARGED FIRST FLOOR PLAN SCALEe 0 4' 8' 18' 1 11 100 r - - - - ifEG71GUYi - - 1 O � VJ MOM W5z� w+ O y 'C' QUA Az u 00w x�Z W u REVISIONS A ' A ' A SHEET TrrLE ENLARGED FIRST FLOOR PLAN C) 0 v 0 z 0 v 0 Hi W OEM son NNE ❑®® Jensen Yorba Lott Inc. 522 West 10th Street Juneau, Alaska 99801 phone 907-586-1070 fax 907-586-3959 jensenyorbalott.com 1 1 1 1 1 1 1 1 1 ELECTRICAL 123C L 1►y GENERATOR MECHANICAL a�u W 123 r F� MECHANICAL 1 1 p 14 8 � WA z OGEN TORAGE O ❑ 1 V17 ❑ � 1 Q W ❑ a Z0-4 A ❑ LOCKERS rG F" A O x --- I 0 �" �V OW x�z u 1 ENLARGED FIRST FLOOR PLAN SME. o V a, to, REVISIONS A. A. A SHEET TITLE ENLARGED FIRST FLOOR PLAN DATE: Nov bm6 2018 FILE: 18014 A201 d C-) O v 0 z O N O CD O U) n v O 0 - CD CD (D O 3 CD O G Q CD n CD T O v (n v CD v O_ W Cr 1 r-------------------- 77 r1 1 ENLARGED FIRST FLOOR PLAN O� I I I I I SEE A201f SCALL 0 4' a, ■® Jensen Yorba Lott Inc. 522 West 10th Street Juneau, Alaska 99501 O � VJ O4 w m MSO .. AOx oOw x�z W u 0 REVISIONS A ' A ' SHEET TITLE ENLARGED FIRST FLOOR PLAN A201e C) 0 v 0 z 0 v 00 0 Hi W OEM son NNE O®® Jensen Yorba Lott N 111111109A 1 11 _....._..___. 103A \\\\ II�IIII VIII AL FILES CHC -147 LINEN Inc. FUTURE E%AM 522 West 10th Street 105A 104A Juneau, Alaska 99801 mea CLOSET CLOSET 103 phone 907-586-1070 MULTIUSEROOM toy R STROOM fax 907-586-3959 1 R R 105 BEO Roots jensenyorbalott.com PRAYER ROOM CHC -146 BED ROOM OFFICE 1098 RUG STORAGE 104B M.R. OFFICE TRANSCRIPTION CZAM CLOSET FITI;E off H CHC -10 MEN__ ___ ______ ___ ____ SEEA201e _ -------------- - - - r - - - - - - - - - - - - - - - - - - - C�L"i� CHC-, O1A I CASE MANAGERS MATCHLINE CHECK IN C -104 • CHC -125 CHC -140 OMEN UU BORATORV I CHC -145 CHC -143 FUTURE EXAM PROCEDURE ROOM 'ORRIDOR CHC -102 USEKEEPING IECEPTIONIST n r CHC -13 o CHC -124 CHC -12] UTILITY _ _ REAKMIEETING RM. O u a [ ASSSIST./ED. CH CK UT L___ ____ sLooD DRAW i N TRO HC-1dd ESTROOM I RESTROOM y CHC 114 WORK AREA CHC -122 CHC -138 W CORRIDOR F REGTRO N M1,11111 ER uK C HI C111 CI CHC -120 CHC -121 �N CHC -131 U y CHC -13] V/ V STORAGE F U a EXAM EXAM U d FX U a EXAM r^ 0 Az CHC113 [j] OPEN OFFICE CHC 112 MMO -CTOR'S OFFICE !RC 41. _ o CHC -119 n < 1¢ CHC -136 O EXAMI� COMMON OFFICE =w CHC -130 - OFFICE w EXAM = _ ZA M WZ �A0 0Ow x�z 1 ENLARGED FIRST FLOOR PLAN V SCALE: 0 4' 8' 18' VV VV REVISIONS A. A. A SHEET TITLE ENLARGED FIRST FLOOR PLAN DATE: N-ber2018 FILE: 18014 A201f C) 0 v 0 z 0 MEN ■o® ■o® Jensen 10 oI Yorba ICAL 27T 27, Lott ME T CLEAN SSTORES E.R. VESTIBULE 2778 Inc. I -- CLEAN STORES 522 West 10th Street --------------- Juneau, 236 ❑ S® a (]� 257A _ _ phon 907 86-1090 ENDOSCOPY LEAN HOLD! ® CLEAN SUPPL fax 907-586-3959 260 D 240 256 259 ORE jensenyorbalott.com MAJOR OPERATING ROOM App{ U IIIIIIII G 0 i �l 261 275 -- - - 236A i FLOROSCOPY RADIOGRAPHY TREATMT CLU. ROCESSING ___ _ 278 O ® MAJOR TRAUMA O 234 STORAGE LOUNGE/CONFERENCECORRIDOR 237 238 i 261A 276 OPRE-OP RECOVERY i �K STATION CONTROL ESTROOM i SURGERY CO TR 2556 i 274 RESTROOM 263 239 241 242 i NURSE STATION 279 CONFERENCE/LOUNGE 247 STERILE CORRIDOR SCRUB SUB- RI 255 284 FLOROSCOPY RADIOGRAPHY i E.R. CORRIDORDI TA70N 233 JANITOR - - ----- -- MAMMOGRAPHY DRESS ®IRGE ICE 255A OFFICEOA P LTJ ESTROOM 246 ULTRASOUN ® EQUIPMENT HOLDING 286 EATMENT #3 0 232A 232 229A STERILE STORAGE 254 CLEAN LINEN 273 TROOM DRE CLEAN LINEN D 2548 CT SCAN 257 E.R. CORRIDOR r —, MINOR OPERATING ROOM OL CORRIDOR O O 231 ULTRASOUND > FEMALE LO ERS o 231A RESTROOM O N 254A 287 i TREATMENT #2 o Q 282 STROOM CO L OCKE D UTITLY i U � --- - TREA ENT VJ 253 I O i 11 0�/ 230A i 248 ® IT CLS STROO SOUND � OFFCE FSI RESTROOM CLEAN WORK ROOM SOILED WORK ROOM w i 249 U 268 266A ® O tC 230 I------- S. WORK OM 283 284 STAIR RAD. WAITING ESD OFFICE AGE NUR rYl H MALE LOCKERS WOME EN STAIR zI H 251 FAMILY WAITING 201 OFFICE ELECTRICAL 201 2250 01B ® y ISI CORRIDOR CORRIDOR z ����❑��� WHEELCHAIR ALCOVE PHONES VESTIBULE la�l G Z O -- - OO x ® 228 JANITO DRAW i i 209 LO _______ OJ �1 -ow Fllolu . RE 1 S01 U WAITING SPEC. ACT• i i RK R00 ISI � b W4 OOM b W4 222I 206 ® x Fx� R EPTION WAITING REAK 21 214--- EEG/ EEP PROCESSI ® — LABO© USINESS OFFICE R-•-1 A'TING 2 _________ — M 0 NG LEAN SUPPLY u 5201 �------ STAIR i ® 213 HA Cy EE 219 SPIRATORY THERAPY DIR. OFFICE 207 i ---- DIR. OFFICE DIRECTOR H H O H PA ENT OCT REVISIONS 2COV ALCOVE ROOF OF AREA D SHEET TITLE BELOW SECOND FLOOR PLAN DATE: No bem 21)18 THIRD FLOOR PLAN FILE: 16014 1 SCALE ° 4 B 16,A202 C) 0 v 0 z 0 MEN son ■o® Jensen Yorba Lott Inc. MECHANICAL SHAFT MECHANICOAL SHAFT 522 West 10th Street ry Juneau, 0 L i phone07 86-1090 333 TORAGE fax 907-556-3959 jensenyorbalott.com S03 �w 3311A RESTROOM 331 32A RESTROOM SOILED HOLDI 32 329 333A JANITOR - -- - EXAM TREATMENT 329ALDRP RES JANITOR rvJ RE 00 �I\/\\� 341A , EQUIPMENT ® -®- -- PASSAGE 0 . URSE STATI I.C.U. PATIENT RM ® 342A TR00 3268 328A EQUIPMENT ® DICTATION 342 C.U./CHE TIENT RM 48A 349 TRO STIRLD 35317TATI P n H CORRIDOR r, 338 i PHA M Y 340 CORRIDOR 344A 6m6 ICAN DCTA N 3TROOM 353MECH. SHAF327A � P ENT OM 2 pqn TRO 3 LOCKERS , 352 4 SECLUSIO STAIR 27 LD O PANTRY 344 UNG 334 NURSER P"� EPIC LAB 35 PATI T R 4 355A 355B � 3 PA ROOM 1 ANTE R00 RESTROO O I j S ORAGE 33 ® © - VJ 323 NURSE STATION Q PASSAGE STORAGE 358A EQUIPMEN FSI Ny W STRO 23 324 I 351 O � RESS TUB j CH. CHA 3448 346A 350A 351A PASSAGE O ^� I I EPIC IT n 47A OWER O RESTRO O SHOWER STORA Q ~ --- 3528 358 CLEAN UTITITY SOILED UTITITY 321 ODD CLEAN LINEN 300C CLEAN LINEN ® STORAGE PASSAGE CHARTING it N GR. OFFI CORRIDOR CORRIDOR JANIT 3 CORRIDOR V) W � O �� ® x g B 311 RESTROOM ELCHAIR ALCOVE 311A OWER E12 310AOM 306A NURSE SHOWER 307A RESTROOM OOM 301A 301 357A SHO SUB -NURSE OPFlCE �y A it U n 3578306 STRO �I � E30 18 n < PA 311 PASSAGE PASSAGE O MECH. SHAFT �� 318 ELEVATOR LOBBY STROO a 15 A.I.I. ATIE ROOM 15 PA71EN 0 12 10 P NT OOM 11 3 PATIE RO 8 305O`' P EN OOM 7 © INFUSION [j] W ®(Do a OR319A ` W U AMILIL®NC 3 � m PA T R M 14 PA T OM 13 PATI T DOM 10 PATIENT 80 9 304 PATTEN OM 6 OUTPT. IN .CHEMO SLEEP STAT 320 REVISIONS N ROOM 314 ES 313A 09 308A 04A 03A ROOM QSU Q SHEET TITLE THIRD FLOOR PLAN DATE: N-ber2(68 FILE: 18014 THIRD FLOOR PLAN 1 SCALEe 0 4. B. 16. A203 W 0 v 0 Z 0 � Z di� W i93 J LL CD 00 0 CA) rs GENERAL INFORMATION 1. OWNER: PROVIDENCE KODIAK ISLAND MEDICAL CENTER PROJECT ADDRESS: 1915 E. REZANOF DRIVE KODIAK, AK 2. STATEMENT OF PURPOSE: 3. APPLICABLE CODES: NOTE: WHEREVER DIFFERENT SECTIONS OF ANY APPLICABLE CODE SPECIFY DIFFERENT REQUIREMENTS, THE MOST RESTRICTIVE GOVERNS. INTERNATIONAL BUILDING CODE — 2012 EDITION INTERNATIONAL EXISTING BUILDING CODE — 2012 EDITION NFPA 101 LIFE SAFETY CODE — 2012 EDITION NFPA 99 STANDARD FOR HEALTH CARE FACILITIES — 2012 EDITION FACILITIES GUIDELINES INSTITUTE (FGI) GUIDELINES FOR DESIGN AND CONSTRUCTION OF HEALTHCARE FACILITIES — 2010 EDITION NFPA 13 SPRINKLER SYSTEMS INTERNATIONAL PLUMBING CODE NATIONAL ELECTRIC CODE INTERNATIONAL FIRE CODE — 2012 EDITION INTERNATIONAL MECHANICAL CODE 4. APPLICABLE STANDARDS: UL UNDERWRITERS LABORATORIES FIRE IBC RESISTIVE DIRECTORY UL UNDERWRITERS LABORATORIES BUILDING BuildingC MATERIALS DIRECTORY SMACNA FIRE SMOKE AND RADIATION DAMPER NFPA INSTALLATION GUIDE FOR HVAC SYSTEMS JCAHO THE JOINT COMMISSION CAMH COMPREHENSIVE ACCREDITATION MANUAL Smoke Compartments lhourfire/smoke FOR HOSPITALS ICC INTERNATIONAL CODE COUNCIL FM FACTORY MUTUAL RESEARCH CORPORATION 5. PERMITS REQUIRED: 5.1. KODIAK ISLAND BOROUGH 6. NO PORTION OF ANY SUSPENDED FINISH CEILING IS DESIGNED TO BE PART OF ANY FIRE RATED ASSEMBLY. PENETRATIONS OF THE FLOOR CONSTRUCTION BY DUCTS, PIPES, CONDUITS OR SIGNAL WIRES ARE TO BE SEALED WITH UL RATED FIRE SEALANTS TO MAINTAIN THE RATING OF THE CONSTRUCTION UNLESS THE PENETRATION OCCURS WITHIN A PROTECTED SHAFT. USE OF FIRE SEALANT PRODUCTS OTHER THAN THOSE DETAILED MUST BE APPROVED BY THE OWNER'S REPRESEN TATI VE, ARCH I TECT, AND THE AUTHORITY HAVING JURISDICTION. GENERAL DESCRIPTION PROVIDENCE KODIAK ISLAND MEDICAL CENTER IS THE MAIN HEALTHCARE FACILITY FOR KODIAK ISLAND . BOROUGH THE FACILITY IS COMPOSED OF 4 SEPARATE ADDITIONS DATING FROM 1967 TO 1997. THE FACILITY INCLUDES HEALTHCARE SERVICES, COMMUNITY HEALTH CLINIC SPACE, PROFESSIONAL OFFICE SPACE AND SUPOORT ELEMENTTS INCLUDING INFRASTRUCTURE NEEDS, LAUNDRY, HVAC, POWER, STORAGE, KITCHEN AND CAFETERIA. BUILDING STANDARDS BuildingA NFPA IBC Building NFPA IBC BuildingC NFPA IBC Building NFPA IBC Construction Type 1 hour fire/smoke Assembly (A-3) to Storag(1 hour fire/smoke Construction Type Smoke Compartments lhourfire/smoke lhourfire/smoke Construction Type Type II (111)- Type II -A fully Construction Type Type II (111)- Type II -A fully Shafts/stairs> or =4stories 2hourfire/smoke Type II (111) -fully Type II (111) -fully 1 hourfire/smoke Type IV (111) - Type IV -1 hour -fully Healthcare Smoke Partition to fully sprinklered. gypsum wallboard fully sprinklered sprinklered. Business NR sprinklered sprinklered See Hazardous Area fully sprinklered sprinklered Hazardous Area (Incidental Uses) Requirements sprinklered Boiler orfuel fired Heater 11 hourfire 1 hour orSprinkler Central Bulk Laundry over' 1 hour fire 1 hour orsprinkler Issue I hour orsprinkler combusitble materials> Issue NFPA IBC Issue NFPA IBC Issue NFPA IBC Occupany(s) WL -1127 NFPA 99 or IBC chapter4 Occupany(s) Business B Occupany(s) Healthcare 1-2 Occupany(s) Healthcare 1-2 Storage > 50 s.f < 100s.f. 30 minw/20 min Business B gasketed doors and Storage S-1 Storage > 100s.f. 1 hour fire Business B 2 hour and sprinkler Business B CAI -2079 Storage S-1 NEW OR DOSTING NO NO SSS/SSCOLLARS Storage S-1 WL -2074 Storage S-1 NO NO SSS/SSCOLLARS C -AJ -2089 C--AJ-2089 WL -2029 Assembly A Assembly A Construction Type IV -1 hour (1964)=Type IV -1 hour (1964)=Type Construction Type IV IV -1 hour Construction Type II -(111) II -A Construction Type II -(111) II -A NO II fully sprinklered II CM -1079 CAI -1079 WL -1049 MULTIPLE MEr" NEW OR EXISTING NO NO SSS SEALANT Mazimum Area WL -1093 MULTIPLE METALLIC Mazimum Area NO NO Mazimum Area Mazimum Area MULTIPLE MOOD CONDUITS AND TUBING NEW OR EXISTING Maximum Height Not Applicable lfloors above grade Maximum Height Not Applicable lfloors above grade Maximum Height Not Applicable 4floors above grade Maximum Height Not Applicable 4floors above grade Construction WL -8003 BITS DUCTS Construction NO YES Construction CAI -6019 CM -8019 Construction FLUSH -MOUNTED ELEGINIC& AND VDV OUTLET BOXES NEW OR EXISTING Requirements NO PUTTY PADS Requirements CLAN Requirements Requirements Primary Structure 1 hour 1 hour Primary Structure 1 hour 1 hour Primary Structure 1 hour 1 hour Primary Structure 1 hour 1 hour Floor Construction and YES 1 hour Floor Construction and CM -3154, WJ-3043 1 hour Floor Construction and 1 hour 1 hour Floor Construction and PILLOWS 1 hour Supporting secondary WL -3084 CABLE Supporting secondary NO YES Supporting secondary CAI -3128 CAI -3128 Supporting secondary CENTER HUNG CABLE TRAY NEW OR EXISTING members YES PILLOWS members WJ-4021 WL -4029 members NEW OR EXISTING NO members PILLOWS CAI -4029 Roof Construction and WL -4008 1 hour Roof Construction and OPTIONAL 1 hour Roof Construction and 1 hour 1 hour Roof Construction and MULTIPLE NNERDUCT 1 hour Supporting Secondary YES PILLOWS Supporting Secondary WJ-2054 WL -2178 Supporting Secondary NEW OR DOSTING YES Supporting Secondary SSP PUTTY Members WL -3136 Members Members Members GROUPED PENETRATIONS IN DOSING BARRIERS MAY BE USED IN S= Exterior bearing walls 1 hour 1 hour Exterior bearing walls 1 hour 1 hour Exterior bearing walls 1 hour 1 hour Exterior bearing walls 1 hour 1 hour Interior Bearingwalls 1 hour 1 hour Interior Bearing walls 1 hour 1 hour Interior Bearing walls 1 hour 1 hour Interior Bearing walls 1 hour 1 hour Exterior non-bearing walls 1 hour 1 hour Exterior non-bearing wall 1 hour 1 hour Exterior non-bearing walls 0 hour 0 hour Exterior non-bearing w 0 hour 0 hour Interior non-bearing walls NR -see also NR -see also Interior non-bearing wall NR -see also NR -see also interior non-bearing walls NR -see also NR -see also Interior non-bearingw; NR -see also NR -see also $E_QMML separation separation CONCRETE FLOOR separation separation NON-DAMPERED RECTANGIXAR DUCT separation separation NO separation separation WJ-7007 requirements requirements I NEW OR COSTING requirements requirements SSS SEALANT requirements requirements I WL -7033 requirements requirements Separation Requirements FIRESTOP Building Addition Separati12hourfire/smoke 2hourfire/smoke Occupancy Separations Healthcare(I-2) to Busine 2 hour fire/smoke 2 hour fire/smoke Healthcare(I-2) to StoragE2 hour fire/smoke 2 hour fire/smoke Business (B) to Storage (S 1 hour fire 1 hour storage Business (B) to Assembly 1 hour fire/smoke 1 hour fire/smoke Assembly (A-3) to Storag(1 hour fire/smoke 1 hour fire/smoke Smoke Compartments lhourfire/smoke lhourfire/smoke Suites Match Corridor Match Corridor Requirements requirements Exit Passageways Match stair rating Match stair rating. Shafts/stairs> or =4stories 2hourfire/smoke 2hourfire/smoke Shafts/stairs <4stories 1 hour/smoke 1 hourfire/smoke Corridors WL -1079 Healthcare Smoke Partition to Smoke Partition to grid ceiling meeting gypsum wallboard requirements ceiling orfloor above Business NR NR Storage See Hazardous Area See Hazardous Area Requirements Requirements Hazardous Area (Incidental Uses) Requirements CAI -5133 Boiler orfuel fired Heater 11 hourfire 1 hour orSprinkler Central Bulk Laundry over' 1 hour fire 1 hour orsprinkler Labs usingflammable or lhourfire I hour orsprinkler combusitble materials> considered hazardous WL -1168 NFPA 99 or IBC chapter4 NEW OR EXISTING Labs usingflammable or lhourfire lhourfire orsprinkler combusitble materials> considered hazardous WL -1127 NFPA 99 or IBC chapter4 NEW OR EIOSTING Paint Shops 1 hourfire 2 hourfire or 1 hour SSS SEALANT and sprinklers Physical Plant maintenanc(1 hourfire WL -8003 Soiled linen 1 hour 1 hour Storage > 50 s.f < 100s.f. 30 minw/20 min 30 minw/20 min gasketed doors and gasketed doors and closers closers Storage > 100s.f. 1 hour fire 1 hour orSprinkler Incinerator Room 2 hour and sprinkler FIRESTOP NOTES 1. EXISTING PIRESTOPPED OPENINGS THAT ARE FRESTOPPED CORRECTLY SHALL NOT BE OPENED. DISTURBED, AXESSED, TOUCHED OR LAVE THEIR FIRE STOP TAMPERED WITH N ANN WAY, UNLESS CLEARLY LABELED AS A UM -TRAFFIC OPENND'. ONCE AN EXISTING FIRE SOPPED OPENING S RE-ENTERED, THE CONTRACTOR SANT BE RESPONSIBLE FOR RE -SEALING THE OPENING. 2. DOSING FIRESTOPPED OPENINGS THAT ARE EITHER NOT FRESTOPPED CORRECTLY OR NOT FIRESEOPPED AT AL PRESENT A SERIOUS HAM AND MIST BE CORECII D. DOW UN-HRESTOPPED OPENING SHALL BE REPORTED IWEDNIES TO PROJUE GE KOM ISIA D MEDICAL CENTER LIE SAFETY OFFICER. THE CONTRACTOR SHALL NOT BE HELD ACCWMABIE FOR AN DIS LNG UN-FNFSIOPPED OR !IMPROPERLY FIRFSTOPPED OPENING THAT TIDY REPORT AND MAY BE PAN) TO CORRECT ONES THEY REPORT, F THE CONTRACTOR DOES NOT REPORT DUSTING UN -FI OMPPED OR IMPROPERLY FIWKIPPED OPENINGS THEY WILL BE REQUIRED TO CORRECT THEM AT THE CONTRACTOR'S EXPENSE. 3. ALL OPENINGS N FIE VIALS, FRE BARRIERS, SMOKE BARRIERS, FIRE PARTITIONS, HORRONTA. ASSEMBLES, AND JOINTS MADE N OR BETWEEN FIRE -RESISTANCE RATED ASSEMBLIES SMALL BE PROIECIED WITH AN APPROVED AND TESTED ASSEMBLY. 4. CONTRACTOR SHALL SUBMIT NSTALLE R OUALFICAIIONS, PRODUCT DATA AND A FRE SOP SCHEDULE WITH THE FOLL011M NFO RMAXI N FOR EACH PENETRATION AMO/OR JOIE A. LOCATION B. WNUFACRIRER(S) AND PRODUUCKS) G ASSEMBLY TEST (U.L, WARNOK HOW. FTA ERG) D. PETEIMRRG ITEM (INCLUDING MATERIAL, SU, AND RACINESS) E MMUM ALOFABIE ANNULAR SPACE OR MNUMUM S� OPENING F. WALL TYPE (CONCRETE, CMU, GYPSUM BOARD AND MEAL SND, ETC) C. FLOOR TYPE H. FIRE RESISTANCE OF WALL OR FLOOR (HOURLY) L F-PATING J. T-RAING NOTE: FIE STOP SUBMNIRAL SCALL ONLY INCLUDE ITEMS AND ASSEMBLIES THAT ARE TO BE USED N THIS PROJECT. *COMPLETE SUBMITTALS, OR SUBMIrFAL INCLUDING EXIRANEWS INFORMATION WILL NOT BE REVIEWED. 5. WHERE CONDIIONS DO NOT EXACTLY MATCH A TESTED ASSEMBLY AND A TESTED ASSEMBLY IS IRAYAN/BlE DILE TO UNDUE CONDITIONS OR UNCOMMON DESIGN THE CONTRACTOR SIAL OBTAIN AN ENOINEERNG JUDGEMENT FROM THE FRE SOP MANUFACTURM THE ENGINEERING JUDGEMM MUST BE BASED ON PREVIOUSI.Y 7E50 ASSEMBLIES. THE DIGNIME LNG JUDGEMENT AND 04MM DOCUMENTATION SHALL BE SUBMITTED TO THE AUTHM HAVING JURISDICTION, MOHI Cr, AND PROVIDENCE KODAK SLAD MEDICAL CENTER LIFE SAFETY OFFICER PRIOR TO INSTALLATION. 6. PENETRATIONS SHALL BE LABELED AND SHALL INCLUDE PRODUCT/MANUFACTURER, INSTALLATION COMPANY, SYSIEN/IESIED ASSEMBLY, HOURLY RAING, AND DATE 7. CONTRACTOR SHALL COMPLY WITH PROVBENCE KODAK ISLAND MEDICAL CENTER FIRE BARRIER MANAGEMENT PROGRAM. EFF ffft_.0%'%'rIDENCE Health & Services SEWARD, ALASKA 417 1ST AVE SEWARD, ALASKA 99664 ARCHITECTS ALASKA AK Corp. Authorization AECC561 900 W. 5th Avenue, Suite 403 Anchorage, Alaska, 99501 907.272.3567 191 E. Swanson Avenue, Suite 203 Wasilla, Alaska 99654 907.373.7503 www.architectsalaska.com m FIRESTOP SCHEDULE TA 1Q 1�¶p MAY BE USED IN amm cL RE-ENTERAB E (S) CONCRETE FLOOR CONCRETE WALL L]�JeBLL BARE MEIALLIC NEW OR EXISTING NO NO SSS SEALANT CAI -1079 GM -1079 WL -1049 BARE METALLIC NEW OR EXISTING YES NO SSS SEALANT CAJ-1217 CM -1217 WL -1079 FIBERGLASS INSULATED PIPE NEW OR DOSTING OPTIONAL YES SSS SEALANT CAI -5087 CM -5087 WL -5014 AB/PVC FOAM MUTED PPE NEW OR EOSTING NO YES SSS SEALANT CAI -5133 CAI -5133 WL -5054 MULTIPLE METALLIC HEW OR DOSTING NO NO SSS SEALANT E WL -1168 MULTIPLE METALLIC NEW OR EXISTING YES NO SSS SEALANT Q WL -1127 MULTIPLE MIXED NEW OR EIOSTING NO OPTIONAL SSS SEALANT CM -8053 CM -8053 WL -8003 MULTIPLE MDED PIPE NEW OR EXISTING NO NO PILLOWS CAJ-8093 CAI -8093 GLASS PIPE NEW OR DOSTING NO NO SSS/MORTAR CAI -2079 CAI -2079 WL -2114 ALL PLASTICS 1.5-0 (COLLAR DMCE ONLI1 NEW OR DOSTING NO NO SSS/SSCOLLARS CAI -2125 CAI -2125 WL -2074 FUME RETARDANT POLYPROPftMFRPP) PIPE NEW OR DOSTING NO NO SSS/SSCOLLARS C -AJ -2089 C--AJ-2089 WL -2029 ELECTRICAL PENETRATIONS MAY BE USED IN ,y= $E_QMML j ',F(,u 911121ELRIM CONCRETE WALL SINGLE CONDUT NEW OR DOSTING NO NO SSS SEALANT CM -1079 CAI -1079 WL -1049 MULTIPLE MEr" NEW OR EXISTING NO NO SSS SEALANT WL -1093 MULTIPLE METALLIC NEW OR DOSTING NO NO SSS SEALANT WL -1168 MULTIPLE MOOD CONDUITS AND TUBING NEW OR EXISTING NO YES PILLOWS CAI -8093 CAI -8093 MULTIPLE METALLIC NEW OR EXISTING NO NO SSS SEALANT CAI -8053 CAI -8053 WL -8003 BITS DUCTS NEW OR E70SIING NO YES PILLOWS CAI -6019 CM -8019 WL -6005 FLUSH -MOUNTED ELEGINIC& AND VDV OUTLET BOXES NEW OR EXISTING NO PUTTY PADS CLAN VOICE/DATA HIGH -TRAFFIC PENETRATIONS SM11 1 IE -INR L L (,S) CONCRETE FLOOR CONCRETE ALUM Si�WNL CABLE BUNDLE NEW OR EXISTING YES YES SSP PUTTY CAI -3154 CM -3154, WJ-3043 WL -3132,3133 CABLE BUNDLE (GYPSUM ONLY) NEW OR EOSRNG NO YES PILLOWS WL -3084 CABLE NEW OR EXISTING NO YES SSP PUTTY CAI -3128 CAI -3128 WL -3024 CENTER HUNG CABLE TRAY NEW OR EXISTING NO YES PILLOWS WJ-4021 WL -4029 OPEN LADDER GABLE TRAY NEW OR EXISTING NO YES PILLOWS CAI -4029 CAI -4029 WL -4008 SINGLE INNERDUCT NEW OR EXISTING OPTIONAL NO SSS SEALANT CAI -2140 CAI -2140 WL -2093 MULTIPLE NNERDUCT NEW OR EOSTING YES I YES PILLOWS WJ-2054 WL -2178 SPLIT SLEEVE NEW OR DOSTING YES YES SSP PUTTY WJ-3047 WL -3136 GROUPED PENETRATIONS IN DOSING BARRIERS MAY BE USED IN S= Wc2M U 1'Of(S) COM30E FLOOR CONCRETE .WALL 20LM MULTIPLE MOOD EGOSTING ONLY YES PILLOWS CAI -8093 CM -8093 MULTIPLE MDED IDIISTING ONLY NO SSS SEALANT CM -8113 CAI -8113 MULTIPLE MIXED DOMING ONLY NO SSI MORTAR CAI -8114 CAI -8114 MULTIPLE MDD31 DOSTING ONLY NO SSI MORTAR CAI -8115 CAI -8115 HVAC PENEIRATONS MAY BE USED IN 3= $E_QMML PMUMS) CONCRETE FLOOR OONCREMJWALL S .JNdIL NON-DAMPERED RECTANGIXAR DUCT I NEW OR DOSTING NO NO SSS SEALANT WJ-7007 WL -7025 NON-DAMPERED FLAT OVAL DUCT I NEW OR COSTING NO NO SSS SEALANT WJ-7013 I WL -7033 NON-OAMPEREO SPIRAL DUCT INEW OR DOSTING I NO I NO I SSS SEALANT I I WJ-7005 WL -7026 NON-DAMPERED INSULATED DUCT INEW OR DOSTING I NO I NO I SSS/SSW I I WJ-7011 I WL -7028 ARCHITECTURAL JOINTS & BLANK OPENINGS MAY BE USED IN SLS ff=QMMF pgOMACits) CONCRETE FLOOR CONCRETE WALL j WALy WALLS TO FLAT CONCRETE DECK NEW OR DOSTING ES SEALANT HWD-1006 HWD-0079 WALLS TO FLAT CONCRETE DECK NEW OR DOSTING AS SPRAY HWD-1005 HWD-0044 WALLS TO FLUTED METAL DECK NEW OR EUSTING ES SEALANT HWD-0039 IW D-0034 WALLS TO FLUTED METAL. DECK NEW OR EUSTING AS SPRAY HWD-0086 TWA -0043 WALLS TO FLUTED METAL. DECK FIREPROOFING. I -BEAMS NEW OR EUSTING AS SPRAY HWD-0140 HWD-0099 GYPSUM WAIS 70 RULED META. DECK CASTLE CUT NEW OR DOSTING ES SEALANT H9D-0153 WALL TO WALL JOINT NEW OR EOSTING ES SEALANT WARD -0004 PERIMETER JOINT. GYP. SHEATHED SND WALI.NSON GLASS NEW OR DUSTING AS SPRAY CWS -1002 PERIMETER JOINT, SPANDREL GIASS,NSON GLASS NEW OR EUSTING AS SPRAY CWS -2003 FLOOR TO FLOOR JOINT NEW OR EUSTING ES SEALANT FFD -1008 BLANK OPENINGS NEW OR EOSTING SSS SEALANT CAI -0014 CAJ-W4 BUNK OPENINGS NEW OR DOSTING PILLOWS CAI -0061 CAI -0061 WL -0010 FIRESTOP NOTES 1. EXISTING PIRESTOPPED OPENINGS THAT ARE FRESTOPPED CORRECTLY SHALL NOT BE OPENED. DISTURBED, AXESSED, TOUCHED OR LAVE THEIR FIRE STOP TAMPERED WITH N ANN WAY, UNLESS CLEARLY LABELED AS A UM -TRAFFIC OPENND'. ONCE AN EXISTING FIRE SOPPED OPENING S RE-ENTERED, THE CONTRACTOR SANT BE RESPONSIBLE FOR RE -SEALING THE OPENING. 2. DOSING FIRESTOPPED OPENINGS THAT ARE EITHER NOT FRESTOPPED CORRECTLY OR NOT FIRESEOPPED AT AL PRESENT A SERIOUS HAM AND MIST BE CORECII D. DOW UN-HRESTOPPED OPENING SHALL BE REPORTED IWEDNIES TO PROJUE GE KOM ISIA D MEDICAL CENTER LIE SAFETY OFFICER. THE CONTRACTOR SHALL NOT BE HELD ACCWMABIE FOR AN DIS LNG UN-FNFSIOPPED OR !IMPROPERLY FIRFSTOPPED OPENING THAT TIDY REPORT AND MAY BE PAN) TO CORRECT ONES THEY REPORT, F THE CONTRACTOR DOES NOT REPORT DUSTING UN -FI OMPPED OR IMPROPERLY FIWKIPPED OPENINGS THEY WILL BE REQUIRED TO CORRECT THEM AT THE CONTRACTOR'S EXPENSE. 3. ALL OPENINGS N FIE VIALS, FRE BARRIERS, SMOKE BARRIERS, FIRE PARTITIONS, HORRONTA. ASSEMBLES, AND JOINTS MADE N OR BETWEEN FIRE -RESISTANCE RATED ASSEMBLIES SMALL BE PROIECIED WITH AN APPROVED AND TESTED ASSEMBLY. 4. CONTRACTOR SHALL SUBMIT NSTALLE R OUALFICAIIONS, PRODUCT DATA AND A FRE SOP SCHEDULE WITH THE FOLL011M NFO RMAXI N FOR EACH PENETRATION AMO/OR JOIE A. LOCATION B. WNUFACRIRER(S) AND PRODUUCKS) G ASSEMBLY TEST (U.L, WARNOK HOW. FTA ERG) D. PETEIMRRG ITEM (INCLUDING MATERIAL, SU, AND RACINESS) E MMUM ALOFABIE ANNULAR SPACE OR MNUMUM S� OPENING F. WALL TYPE (CONCRETE, CMU, GYPSUM BOARD AND MEAL SND, ETC) C. FLOOR TYPE H. FIRE RESISTANCE OF WALL OR FLOOR (HOURLY) L F-PATING J. T-RAING NOTE: FIE STOP SUBMNIRAL SCALL ONLY INCLUDE ITEMS AND ASSEMBLIES THAT ARE TO BE USED N THIS PROJECT. *COMPLETE SUBMITTALS, OR SUBMIrFAL INCLUDING EXIRANEWS INFORMATION WILL NOT BE REVIEWED. 5. WHERE CONDIIONS DO NOT EXACTLY MATCH A TESTED ASSEMBLY AND A TESTED ASSEMBLY IS IRAYAN/BlE DILE TO UNDUE CONDITIONS OR UNCOMMON DESIGN THE CONTRACTOR SIAL OBTAIN AN ENOINEERNG JUDGEMENT FROM THE FRE SOP MANUFACTURM THE ENGINEERING JUDGEMM MUST BE BASED ON PREVIOUSI.Y 7E50 ASSEMBLIES. THE DIGNIME LNG JUDGEMENT AND 04MM DOCUMENTATION SHALL BE SUBMITTED TO THE AUTHM HAVING JURISDICTION, MOHI Cr, AND PROVIDENCE KODAK SLAD MEDICAL CENTER LIFE SAFETY OFFICER PRIOR TO INSTALLATION. 6. PENETRATIONS SHALL BE LABELED AND SHALL INCLUDE PRODUCT/MANUFACTURER, INSTALLATION COMPANY, SYSIEN/IESIED ASSEMBLY, HOURLY RAING, AND DATE 7. CONTRACTOR SHALL COMPLY WITH PROVBENCE KODAK ISLAND MEDICAL CENTER FIRE BARRIER MANAGEMENT PROGRAM. EFF ffft_.0%'%'rIDENCE Health & Services SEWARD, ALASKA 417 1ST AVE SEWARD, ALASKA 99664 ARCHITECTS ALASKA AK Corp. Authorization AECC561 900 W. 5th Avenue, Suite 403 Anchorage, Alaska, 99501 907.272.3567 191 E. Swanson Avenue, Suite 203 Wasilla, Alaska 99654 907.373.7503 www.architectsalaska.com m TA cL Q t O Q U j � co m Q c C Y O LL Y C!) W r+ Fi m J Z Q DO W 'c LU O v w Q E a m Q '0 m Q O G Date 30, August, 2017 Revisions No. Description jDate Sheet Contents LIFE SAFETY INFORMATION Sheet Number LSO.01 A H Lu M Z J g Lu W 1 n O N Lu m Z I-- 0 U W i O M a Lu J a Lu Lu U Z Lu 0 O 1Z CL Q Q � w co � ED Q � C Y LU LL Y C!) O v Y J Z Q Q J LU w v w Q cc Q Z Q T 0) LL > O Zj O 1 Date 30, August, 2017 Revisions No. Description jDate Sheet Contents LIFE SAFETY INFORMATION Sheet Number LSO.01 A H Lu M Z J g Lu W 1 n O N Lu m Z I-- 0 U W i O M a Lu J a Lu Lu U Z Lu 0 O 1Z CL 0 0 v 0 z 0 v 00 N 0 w PKIMC Condition Survey - Jensen Yorba Lott Architects 1/18/2019 Deficiency Item DRAFT Urgent 0-5 5-10 10 1 Civil Items 2a.1-1: Pave Unpaved Parking Areas 2a.1-2: Paved Parking Areas 2a.2: Replace Concrete Walks as Required 2a.3-1: Reconfigure Ramp, Install Snow Melt System Structural Items 3b.1: Install new lateral bracing in 1968 Building 3b.2: Install new lateral bracing in 1978 Building 3d.1: Replace Site Retaining Wall Architectural Items 4a.1: Strip and Re -Paint Canopy Structure - 4b.1:Remove Moss on Exterior Panels - 4b.2: Upgrade Insulation at 1968 and 1978 Buildings 4b.3: Replace Metal Wall Panels 4b.4: Repair Paint / Membrane at Wall Base 4c.1: Replace 1968 Windows 4c.2: Replace 1978 Windows 4c.2: Install Sun Protection on 1997 Windows 4d.1: Replace 1968 & 1978 Metal Doors and Frames 4d.2: Replace 1968 & 1978 Aluminum Entries 4d.3: Replace 1997 Metal Doors and Frames 4d.4: Replace 1997 Aluminum Entries 4e.1: Replace 1968 Roof 4e.2: Replace 1978 Roof 4e.3: Replace 1997 Bunker Roof 4e.4: Misc. Repairs 1997 Roof 4f.1: Replace Vinyl Wall Covering on a Rolling Basis 4f.2: Add Wall Bumpers and Chair Rails 4f.3: Replace Floor and Wall Base on a Rolling Basis 4f.4: Replace Glue -on ACT in 1978 Addition PKIMC Condition Survey Deficiency List Page 1 of 5 C) 0 v 0 Z 0 v 00 W 0 W 4g.1: Repaint Hollow Metal Door Frames 4g.2: Repaint Metal Doors 4g.2: Add KickPlates / Touch -Up Oak Doors 4h.1: Replace 1968 & 1978 Blinds 4h.2: Replace 1997 Blinds 4i.2: Replace Elevators Mechanical Items 5a.1-1: Replace 1968 and 1975 Domestic Water Piping 5a.1-2: Install Seismic Restraints on Domestic Piping 5a.1-3: Provide Domestic Water Intertie 5a.1-4: Replace Domestic Hot Water Generators 5a.1-5: Develop Water Management Plan for Legionella 5a.1-6: Correct Domestic Hot Water Max. Length 5a.1-7: Demolish Dead Leg Domestic Water Branch Piping 5a.1-8: Demolish Abandoned Dental Water System 5a.1-9: Correct Piping ID at Boiler Expansion Tank 5a.2-1: Evaluate Options for Sewer Piping Renewal 5a.2-2: Install Seismic Restraints on Sanitary Piping 5a.2-3: Replace 1968 and 1975 Sanitary Piping 5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel 5a.3-1: Evaluate Options for Rainleader Piping Renewal 5a.3-2: Install Seismic Restraints on Roof Drains 5a.3-3: 1968 & 1975 Overflow Roof Drains - 5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers - 5a.3-5: 1997 Bunker Plumbed Roof Drains 5a.4-1: Review Kitchen for Future Needs 5a.4-2: Replace Grease -Interceptor and Floor Sinks 5a.5-1: Review ADA Restroom Accessibility 5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs 5a.5-3: Replace Failed Water Closet Wall Carriers 5a.5-4: Add Thermostatic Mixing Valves to Fixtures 5a.5-5: EMS Bay Shower Hazardous Waste Containment 5a.5-6: Recommission Drinking Fountains 5a.6-1: Replace Emergency Generator Fuel Oil Tank PKIMC Condition Survey Deficiency List Page 2 of 5 C) 0 v 0 z 0 5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank 5a.6-3: Replace Double Wall Fuel Oil Containment Piping 5a.6-4: Provide for Dual Fuel Boiler Propane Storage 5a.6-5: Replace Fuel Oil Day Tanks 5a.6-6: Provide Electric Metering of Fuel Oil Consumption 5a.7-1: Repair Nitrogen Leaks or Demolish 5a.7-2: Refurbish 02, NO and N Manifolds 5a.7-3: Revise 02 Generator per 2018 NFPA 99 5a.7-4: Replace or Remanuf. Medical Air Compressor 5a.7-5: Install Medical Vacuum Pump Receiver Tank 5a.7-6: Replace Master Alarm Panels Analog Detectors 5a.7-7: Replace Area Alarm Panels and Analog Detectors 5b.1-1: Replace Single Boiler with Two Smaller Boilers 5b.1-2: Upgrade Boiler Controls 5b.1-3: Install Boiler Emergency Shutdown Switches 5b.1-4: Address Boiler Flue Condensation/Corrosion 5b.2-1: Replace and Relocate Boiler Primary Pumps 5b.2-2: Replace Boiler Secondary Pumps 5b.2-3: Demolish Tertiary Inline Pumps 5b.2-4: Dismantle Generator Heat Recovery System 5b.2-5: Install Seismic Restraints on Heating Piping 5b.2-6: Replace 1968 and 1975 Steel Heating Piping 5b.2-7: Replace 1968 and 1975 Heating Terminal Equip. 5b.2-8: Extend Heating Water to New Air Terminal Coils 5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp 5b.3-1: Replace Chiller and Air Cooled Condenser 5b.4-1: Add Cooling to 1975 Addition Ventilation System 5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite 5b.4-3: Install Seismic Restraints on Cooling Piping 5b.5-1: Upgrades to AHU-4 serving 1968 Structure 5b.5-2: Replace AHU serving 1975 Structure 5b.5-3: Replace Mechanical room 178 ventilation fan 5b.5-4: 1997 Addition Ventilation Equip. Upgrades 5b.5-5: Install Seismic Restraints on HVAC Equip. PKIMC Condition Survey Deficiency List Page 3 of 5 z 0 v 0 z 0 N 0 co 0 Cl) n v O a m it co 0 m 0 s? m n 0 CL FD' v v 00 0 W 5b.6-1: 1997 Ventilation Distribution Upgrades 5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades 5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area -or 5b.6-4: Install Seismic Restraints on Ductwork 5b.7-1: Replace 1968 Toilet Room Exhaust Fan 5b.7-2: Replace 1975 Toilet Room Exhaust Fans 5b.7-3: 1997 Exhaust System Upgrades 5b.7-4: HEPA filtration on A.I.I. Room Exhaust - 5b.7-5: Install Seismic Restraints on Exhaust Ductwork - 5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Unit 5b.8-2: Install Seismic Restraints on Kitchen Ductwork 5b.9-1: Replace Direct Digital Controls - 5c.1-1: Replace Glycol Sprinkler System 5c.1-2: Combine Multiple Wet -Pipe Sprinkler Systems 5d.1-1: Replace Kitchen Refrigeration System - 5d.2-1: Repair or Replace 1997 AHU-1 Humidification - 5d.3-1: Inventory and Test Fire, Smoke & F/S Dampers - 5d.3-2: Update Code Electrical Items ration Rea. for Duct Open 6a.2-1: Parking Lot Lighting 6a.2-2: Building -Mounted Exterior Lighting 6b.1-1: Coordination Study 6b.2-1: Branch Panels in Areas A and B - 6b.2-2: 800A Original MDP 6b.2-3: Arc Flash Analysis 6b.3-1: Surge Protection on Life Safety Panels 6b.3-2: Generator Remote Radiator 6c.1-1: Interior Fluorescent Fixtures 6c.1-2: Lighting Controls 6c.1-3: Inadequate Lighting Levels 6c.2-1: Exterior Egress Lighting 6d.1-1: Fire Alarm System Notification 6d.1-2: Fire Alarm System Maintenance 6d.3-1: Access Control Systems PKIMC Condition Survey Deficiency List Page 4 of 5 C) 0 v 0 z 0 v 00 0 W Ul 6d.3-2: Door Security 6d.4-1: Clock System 6d.4-2: Emergency Radio 6d.4-1: Paging/Intercom System PKIMC Condition Survey Deficiency List Page 5 of 5 0 0 v 0 z 0 v 00 0 w PKIMC Condition Survey - Jensen Yorba Lott Architects 1/18/2019 Deficiency Item DRAFT Urgent 0-5 5-10 10 1 Civil Items 2a.1-1: Pave Unpaved Parking Areas 2a.1-2: Paved Parking Areas 2a.2: Replace Concrete Walks as Required 2a.3-1: Reconfigure Ramp, Install Snow Melt System Structural Items 3b.1: Install new lateral bracing in 1968 Building 3b.2: Install new lateral bracing in 1978 Building 3d.1: Replace Site Retaining Wall Architectural Items 4a.1: Strip and Re -Paint Canopy Structure - 4b.1:Remove Moss on Exterior Panels - 4b.2: Upgrade Insulation at 1968 and 1978 Buildings 4b.3: Replace Metal Wall Panels 4b.4: Repair Paint / Membrane at Wall Base 4c.1: Replace 1968 Windows 4c.2: Replace 1978 Windows 4c.2: Install Sun Protection on 1997 Windows 4d.1: Replace 1968 & 1978 Metal Doors and Frames 4d.2: Replace 1968 & 1978 Aluminum Entries 4d.3: Replace 1997 Metal Doors and Frames 4d.4: Replace 1997 Aluminum Entries 4e.1: Replace 1968 Roof 4e.2: Replace 1978 Roof 4e.3: Replace 1997 Bunker Roof 4e.4: Misc. Repairs 1997 Roof 4f.1: Replace Vinyl Wall Covering on a Rolling Basis 4f.2: Add Wall Bumpers and Chair Rails 4f.3: Replace Floor and Wall Base on a Rolling Basis 4f.4: Replace Glue -on ACT in 1978 Addition PKIMC Condition Survey Deficiency List Page 1 of 5 C) 0 v 0 Z 0 v 00 00 0 w 4g.1: Repaint Hollow Metal Door Frames 4g.2: Repaint Metal Doors 4g.2: Add KickPlates / Touch -Up Oak Doors 4h.1: Replace 1968 & 1978 Blinds 4h.2: Replace 1997 Blinds 4i.2: Replace Elevators Mechanical Items 5a.1-1: Replace 1968 and 1975 Domestic Water Piping 5a.1-2: Install Seismic Restraints on Domestic Piping 5a.1-3: Provide Domestic Water Intertie 5a.1-4: Replace Domestic Hot Water Generators 5a.1-5: Develop Water Management Plan for Legionella 5a.1-6: Correct Domestic Hot Water Max. Length 5a.1-7: Demolish Dead Leg Domestic Water Branch Piping 5a.1-8: Demolish Abandoned Dental Water System 5a.1-9: Correct Piping ID at Boiler Expansion Tank 5a.2-1: Evaluate Options for Sewer Piping Renewal 5a.2-2: Install Seismic Restraints on Sanitary Piping 5a.2-3: Replace 1968 and 1975 Sanitary Piping 5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel 5a.3-1: Evaluate Options for Rainleader Piping Renewal 5a.3-2: Install Seismic Restraints on Roof Drains 5a.3-3: 1968 & 1975 Overflow Roof Drains - 5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers - 5a.3-5: 1997 Bunker Plumbed Roof Drains 5a.4-1: Review Kitchen for Future Needs 5a.4-2: Replace Grease -Interceptor and Floor Sinks 5a.5-1: Review ADA Restroom Accessibility 5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs 5a.5-3: Replace Failed Water Closet Wall Carriers 5a.5-4: Add Thermostatic Mixing Valves to Fixtures 5a.5-5: EMS Bay Shower Hazardous Waste Containment 5a.5-6: Recommission Drinking Fountains 5a.6-1: Replace Emergency Generator Fuel Oil Tank PKIMC Condition Survey Deficiency List Page 2 of 5 C) 0 v 0 z 0 v 00 0 LJ 5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank 5a.6-3: Replace Double Wall Fuel Oil Containment Piping 5a.6-4: Provide for Dual Fuel Boiler Propane Storage 5a.6-5: Replace Fuel Oil Day Tanks 5a.6-6: Provide Electric Metering of Fuel Oil Consumption 5a.7-1: Repair Nitrogen Leaks or Demolish 5a.7-2: Refurbish 02, NO and N Manifolds 5a.7-3: Revise 02 Generator per 2018 NFPA 99 5a.7-4: Replace or Remanuf. Medical Air Compressor 5a.7-5: Install Medical Vacuum Pump Receiver Tank 5a.7-6: Replace Master Alarm Panels Analog Detectors 5a.7-7: Replace Area Alarm Panels and Analog Detectors 5b.1-1: Replace Single Boiler with Two Smaller Boilers 5b.1-2: Upgrade Boiler Controls 5b.1-3: Install Boiler Emergency Shutdown Switches 5b.1-4: Address Boiler Flue Condensation/Corrosion 5b.2-1: Replace and Relocate Boiler Primary Pumps 5b.2-2: Replace Boiler Secondary Pumps 5b.2-3: Demolish Tertiary Inline Pumps 5b.2-4: Dismantle Generator Heat Recovery System 5b.2-5: Install Seismic Restraints on Heating Piping 5b.2-6: Replace 1968 and 1975 Steel Heating Piping 5b.2-7: Replace 1968 and 1975 Heating Terminal Equip. 5b.2-8: Extend Heating Water to New Air Terminal Coils 5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp 5b.3-1: Replace Chiller and Air Cooled Condenser 5b.4-1: Add Cooling to 1975 Addition Ventilation System 5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite 5b.4-3: Install Seismic Restraints on Cooling Piping 5b.5-1: Upgrades to AHU-4 serving 1968 Structure 5b.5-2: Replace AHU serving 1975 Structure 5b.5-3: Replace Mechanical room 178 ventilation fan 5b.5-4: 1997 Addition Ventilation Equip. Upgrades 5b.5-5: Install Seismic Restraints on HVAC Equip. PKIMC Condition Survey Deficiency List Page 3 of 5 z 0 v 0 z 0 N 0 co 0 Cl) n v O a m it co 0 m 0 s? m n 0 CL FD' v v 0 0 W 5b.6-1: 1997 Ventilation Distribution Upgrades 5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades 5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area -or 5b.6-4: Install Seismic Restraints on Ductwork 5b.7-1: Replace 1968 Toilet Room Exhaust Fan 5b.7-2: Replace 1975 Toilet Room Exhaust Fans 5b.7-3: 1997 Exhaust System Upgrades 5b.7-4: HEPA filtration on A.I.I. Room Exhaust - 5b.7-5: Install Seismic Restraints on Exhaust Ductwork - 5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Unit 5b.8-2: Install Seismic Restraints on Kitchen Ductwork 5b.9-1: Replace Direct Digital Controls - 5c.1-1: Replace Glycol Sprinkler System 5c.1-2: Combine Multiple Wet -Pipe Sprinkler Systems 5d.1-1: Replace Kitchen Refrigeration System - 5d.2-1: Repair or Replace 1997 AHU-1 Humidification - 5d.3-1: Inventory and Test Fire, Smoke & F/S Dampers - 5d.3-2: Update Code Electrical Items ration Rea. for Duct Open 6a.2-1: Parking Lot Lighting 6a.2-2: Building -Mounted Exterior Lighting 6b.1-1: Coordination Study 6b.2-1: Branch Panels in Areas A and B - 6b.2-2: 800A Original MDP 6b.2-3: Arc Flash Analysis 6b.3-1: Surge Protection on Life Safety Panels 6b.3-2: Generator Remote Radiator 6c.1-1: Interior Fluorescent Fixtures 6c.1-2: Lighting Controls 6c.1-3: Inadequate Lighting Levels 6c.2-1: Exterior Egress Lighting 6d.1-1: Fire Alarm System Notification 6d.1-2: Fire Alarm System Maintenance 6d.3-1: Access Control Systems PKIMC Condition Survey Deficiency List Page 4 of 5 C) 0 v 0 z 0 v 0 W 6d.3-2: Door Security 6d.4-1: Clock System 6d.4-2: Emergency Radio 6d.4-1: Paging/Intercom System PKIMC Condition Survey Deficiency List Page 5 of 5 0 0 iv 0 z 0 sv N 0 w PKIMC Condition Survey - Jensen Yorba Lott Architects 2/9/2019 Deficiency Item DRAFT Urgent 0-5 5-10 10 1 Civil Items 2a.1-1: Pave Unpaved Parking Areas 2a.1-2: Paved Parking Areas 2a.2: Replace Concrete Walks as Required 2a.3-1: Reconfigure Ramp, Install Snow Melt System Structural Items 3b.1: Install new lateral bracing in 1968 Building 3b.2: Install new lateral bracing in 1978 Building 3d.1: Replace Site Retaining Wall Architectural Items 4a.1: Strip and Re -Paint Canopy Structure 4b.1:Remove Moss on Exterior Panels 4b.2: Upgrade Insulation at 1968 and 1978 Buildings 4b.3: Replace Metal Wall Panels 4b.4: Repair Paint / Membrane at Wall Base 4c.1: Replace 1968 Windows 4c.2: Replace 1978 Windows 4c.2: Install Sun Protection on 1997 Windows 4d.1: Replace 1968 & 1978 Metal Doors and Frames 4d.2: Replace 1968 & 1978 Aluminum Entries 4d.3: Replace 1997 Metal Doors and Frames 4d.4: Replace 1997 Aluminum Entries 4e.1: Replace 1968 Roof 4e.2: Replace 1978 Roof 4e.3: Replace 1997 Bunker Roof 4e.4: Misc. Repairs 1997 Roof 4f.1: Replace Vinyl Wall Covering on a Rolling Basis 4f.2: Add Wall Bumpers and Chair Rails 4f.3: Replace Floor and Wall Base on a Rolling Basis 4f.4: Replace Glue -on ACT in 1978 Addition PKIMC Condition Survey Deficiency List Page 1 of 5 C) 0 iv 0 Z 0 4g.1: Repaint Hollow Metal Door Frames 4g.2: Repaint Metal Doors 4g.2: Add KickPlates / Touch -Up Oak Doors 4h.1: Replace 1968 & 1978 Blinds 4h.2: Replace 1997 Blinds 4i.2: Replace Elevators Mechanical Items 5a.1-1: Replace 1968 and 1975 Domestic Water Piping - 5a.1-2: Install Seismic Restraints on Domestic Piping 5a.1-3: Provide Domestic Water Intertie 5a.1-4: Replace Domestic Hot Water Generators 5a.1-5: Develop Water Management Plan for Legionella 5a.1-6: Correct Domestic Hot Water Max. Length 5a.1-7: Demolish Dead Leg Domestic Water Branch Piping 5a.1-8: Demolish Abandoned Dental Water System 5a.1-9: Correct Piping ID at Boiler Expansion Tank 5a.2-1: Evaluate Options for Sewer Piping Renewal 5a.2-2: Install Seismic Restraints on Sanitary Piping _ 5a.2-3: Replace 1968 and 1975 Sanitary Piping &place Renew 5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel 5a.3-1: Evaluate Options for Rainleader Piping Renewal 5a.3-2: Install Seismic Restraints on Roof Drains E 5a.3-3: 1968 & 1975 Overflow Roof Drains 5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers 5a.3-5: 1997 Bunker Plumbed Roof Drains 5a.4-1: Review Kitchen for Future Needs 5a.4-2: Replace Grease -Interceptor and Floor Sinks 5a.5-1: Review ADA Restroom Accessibility 5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs 5a.5-3: Replace Failed Water Closet Wall Carriers 5a.5-4: Add Thermostatic Mixing Valves to Fixtures 5a.5-5: EMS Bay Shower Hazardous Waste Containment 5a.5-6: Recommission Drinking Fountains 5a.6-1: Replace Emergency Generator Fuel Oil Tank PKIMC Condition Survey Deficiency List Page 2 of 5 C) 0 iv 0 z 0 5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank 5a.6-3: Replace Double Wall Fuel Oil Containment Piping 5a.6-4: Provide for Dual Fuel Boiler Propane Storage 5a.6-5: Replace Fuel Oil Day Tanks 5a.6-6: Provide Electric Metering of Fuel Oil Consumption 5a.7-1: Repair Nitrogen Leaks or Demolish 5a.7-2: Refurbish 02, NO and N Manifolds 5a.7-3: Revise 02 Generator per 2018 NFPA 99 5a.7-4: Replace or Remanuf. Medical Air Compressor 5a.7-5: Install Medical Vacuum Pump Receiver Tank 5a.7-6: Replace Master Alarm Panels Analog Detectors 5a.7-7: Replace Area Alarm Panels and Analog Detectors 5b.1-1: Replace Single Boiler with Two Smaller Boilers 5b.1-2: Upgrade Boiler Controls 5b.1-3: Install Boiler Emergency Shutdown Switches 5b.1-4: Address Boiler Flue Condensation/Corrosion 5b.2-1: Replace and Relocate Boiler Primary Pumps 5b.2-2: Replace Boiler Secondary Pumps 5b.2-3: Demolish Tertiary Inline Pumps 5b.2-4: Dismantle Generator Heat Recovery System 5b.2-5: Install Seismic Restraints on Heating Piping 5b.2-6: Replace 1968 and 1975 Steel Heating Piping 5b.2-7: Replace 1968 and 1975 Heating Terminal Equip. 5b.2-8: Extend Heating Water to New Air Terminal Coils 5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp 5b.3-1: Replace Chiller and Air Cooled Condenser 5b.4-1: Add Cooling to 1975 Addition Ventilation System 5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite 5b.4-3: Install Seismic Restraints on Cooling Piping 5b.5-1: Upgrades to AHU-4 serving 1968 Structure 5b.5-2: Replace AHU serving 1975 Structure 5b.5-3: Replace Mechanical room 178 ventilation fan 5b.5-4: 1997 Addition Ventilation Equip. Upgrades 5b.5-5: Install Seismic Restraints on HVAC Equip. PKIMC Condition Survey Deficiency List Page 3 of 5 C) 0 iv 0 z 0 v 0 W 5b.6-1: 1997 Ventilation Distribution Upgrades 5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades 5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area 5b.6-4: Install Seismic Restraints on Ductwork 5b.7-1: Replace 1968 Toilet Room Exhaust Fan 5b.7-2: Replace 1975 Toilet Room Exhaust Fans Sh_7-3. 1997 Fxhaust -qv-tem I Inurades 5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Uni Sh R-7• Inctnil Caicmir Ractmintc nn I(itrhan Mirhmnrk 5b.9-1: Replace Direct Digital Controls 5c1-1- Renlare Glvrnl Snrinkler Svstem Electrical Items 6a.2-1: Parking Lot Lighting 6a.2-2: Building -Mounted Exterior Lighting 6b.1-1: Coordination Study 6b.2-1: Branch Panels in Areas A and B 6b.2-2: 800A Original MDP 6b.2-3: Arc Flash Analysis 6b.3-1: Surge Protection on Life Safety Panels 6b.3-2: Generator Remote Radiator 6c.1-1: Interior Fluorescent Fixtures 6c.1-2: Lighting Controls 6c.1-3: Inadequate Lighting Levels 6c.2-1: Exterior Egress Lighting 6d.1-1: Fire Alarm System Notification 6d.1-2: Fire Alarm System Maintenance 6d.3-1: Access Control Systems PKIMC Condition Survey Deficiency List Page 4 of 5 t 0 v 0 z 0 v 0 w 6d.3-2: Door Security 6d.4-1: Clock System 6d.4-2: Emergency Radio 6d.4-1: Paging/Intercom System PKIMC Condition Survey Deficiency List Page 5 of 5 AGENDA ITEM #13.A. Jensen Yorba Wal I Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com Designing Community Since 1935 Date: April 3, 2020 To: Kodiak Island Borough Assembly From: Corey Wall Re: Providence Kodiak Island Medical Center Renewal & Replacement Projects Assembly Presentation Italics: Attached Documents Introduction In 2018, JYW and our team of consulting engineers were hired on a Term Contract to assist the Borough to chart out Renewal and Replacement Projects for PKIMC for the 30 -year term of the then -new lease with Providence. It was understood that the building had not been significantly altered since the 1997 major addition and renovation, with the exception of the 2007 Clinic Addition. The general anticipation for the Term contract work would be about $1M per year in project monies available for work, plus a deferred maintenance amount of +/- $8M. The building consists of 4 major phases / additions—the original 1969 1 -story building, a 1975 1 -story addition, the 1997 3 -story addition, and the 2007 1 -story clinic addition. (see Existing Overall Site Plan) Providence Kodiak Island Medical Center Condition Survey The first step was a comprehensive Condition Survey of the building, including all systems and structure to determine what work should be scheduled for Renewal and Replacement. (see Condition Survey Executive Summary & Deficiency Matrix, Aug. 15, 2019). There were a few significant findings from the Condition Survey: • The majority of the systems and envelope of the 1969 and 1975 building are in need of replacement or refurbishment. In particular, the kitchen, roof, exterior wall assembly (including windows, siding, and insulation), and mechanical systems are all past their service lifespans. • The structure of the 1969 and 1975 wings appeared to not have adequate seismic bracing. This is particularly a concern in the 1969 building, which has a concrete roof deck. • The retaining wall behind the hospital is failing and should be repaired. • The 1997 wing is generally in good shape, with some concerns about the fire dampers in the mechanical system. Retaining Wall and North Parking Lot Conceptual Design JYW was then tasked with developing conceptual designs for replacement/repair of the retaining wall. As part of this project, KIB requested that we explore an option to add additional parking to the north portion of the site. The conceptual work included significant geotechnical exploration of the hillside. (see PKIMC Wall Rehab and Parking Lot Narrative and Cost Estimate, Jan. 24, 2020). The major findings of the conceptual work included: Jensen Yorba Wall Architecture Interior Design Construction Management Page 1 of 2 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 197 of 357 AGENDA ITEM #13.A. • The retaining wall is generally in sound condition except for the exposed and failing face of the cribs. However, the cribs themselves are sound and adequate to retain the slope, even in a seismic event. The suggested repair is a new solid concrete face over the cribs, which can have an architectural finish. Estimated cost for the repair is $1.2M. • The north parking lot will require significant geotechnical work and a retaining wall. The estimated construction cost for a 50 -stall parking lot is $2.8M. 1969 and 1975 Wing Seismic Retrofit Conceptual Design To determine how best to address the seismic deficiencies identified in the older portions of the building, JYW and our structural engineers PND performed a full seismic analysis of the building and developed some conceptual options for improvement. (see Lateral Brace Analysis Narrative & Drawings, Feb 24, 2020) The major findings were: • There were two conceptual options developed. Both require significant reconstruction throughout the entire existing buildings. o Option A is a series of steel brace frames, which will require excavation through the existing building and installation of new concrete foundations. o Option B assumes the building could be re-classified to allow for combustible wall construction. This option would require installation of plywood over the majority of the exterior and many of the major interior walls, but would not require significant below -grade concrete work. • We believe that any major renovation of the 1969 or 1975 wings will trigger code -required seismic upgrades. These upgrades will likely be as expensive as new construction. Charting a Path Forward During our conceptual work we had the opportunity to hear from Providence and KIB staff and stakeholders regarding the PKIMC building. Although a full analysis of the functionality of the facility was not part of our mission, a few things have become apparent: • The site is constrained, with limited parking and very few easy options for expansion. • The 1969 and 1975 wings are 1 -story and not laid out terribly well for their current functions. The footprint is generally square with lots of interior spaces without windows. The spaces currently mostly house offices, the food services area, and physical therapy—of which generally prefer spaces with access to exterior views. • The site access from the south is not ideal with the public coming to the main entries via exterior ramps and stairs. • Over the next few decades, significant, expensive reconstruction work will need to be done to the older portions of the building. • However, because there have not been significant upgrades to the older portions of the building recently, removal and replacement of the wings may be a viable option. Attached is a first, very conceptual look at an option to replace of the older portions of the building with a new, multi -story addition. The option is roughly the same size as the existing 1969 and 1975 wings combined (roughly 32,000 sf), but the 3 -story height allows the footprint to be much smaller. The addition could be placed such that the majority of the old wing could remain accessible and operational during construction. (see Existing Plan & 1969/1975 Replacement Concept April 3, 2020) Jensen Yorba Wall Architecture Interior Design Construction Management Page 2 of 2 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 198 of 357 0 0 v 0 z 0 N O 1P i (D U) 0 3 v m O 0 CID 0 iL CD0 v 0 W Cn 4 CIO ben St. ■ 1 .1R10. �•t1 e k10 i i OPt�Or j N°CthPaCk\�9 n � Existing Overall Site Plan 1969 (1 -story) D 1975 (1 -story) 1997 (3 -story) D 1997 (1 -story Mechanical) 2007 (1 -story) Kodiak Island Borough Providence Kodiak Island Medical Center Condition Survey Summary April 4, 2020 Jensen ■■■ " Yorba■■■ � Wall ■■■ 25' 50' 100, hc.O■e AGENDA ITEM #13.A. Executive Summary Introduction In the summer of 2018, Jensen Yorba Wall, Inc. (JYW) and our consultant team were selected for Architectural & Engineering Term Contract Services at the Providence Kodiak Island Medical Center (PKIMC). The Kodiak Island Borough (KIB), who is administering the Term Contract, had recently signed a new long-term lease with Providence Health & Services who runs the PKIMC out of the Borough - owned facility. As part of the lease, it was agreed that KIB would undertake upgrade projects at the facility, including both a backlog of Deferred Maintenance projects already tentatively identified as well as regular Renewal and Replacement projects throughout the term of the 30 -year lease. The first step of the A&E Term Contract is a comprehensive Condition Survey of the entire campus to guide the future projects at PKIMC. This report is the summation of the findings of that Survey. Summary of Condition Assessment Approach Comprehensive condition surveys of the facility were undertaken by Prochaska & Associates in 2005. This work included both a Physical Evaluation focusing on construction replacement projects needed at the facility as well as a Technical Engineering Analysis focusing on possible energy and operational upgrades. The JYW Team first reviewed all the 2005 documentation to develop an understanding of the facility needs as previously identified. In early October 2018, two architects, two mechanical engineers, two electrical engineers and one structural engineer spent 2 days on-site at PKIMC examining all aspects of the facility. We interviewed the Facilities Director and other key personnel to help focus our inspection efforts. We attempted to walk-through every space in the facility, examining every component and system. Condition Assessment Assumptions and Qualifiers The examinations of the JYW Team were non-destructive, so we did not look behind fixed finishes for hidden conditions. Recent documentation of the building included comprehensive hazardous materials surveys, so the JYW Team did not include any materials testing. Because the focus of the A&E Term Contract is on Renewal and Replacement projects for the building owner, our investigation and this report focuses on material deficiencies. Although we understand there are some operational improvements needed at the facility, those are not a focus of this report. The survey will not focus on programming issues or possible changes in layout, but we will identify those which will impact Renewal and Replacement projects. Providence Kodiak Island Medical Center Condition Assessment Page 1 1-2 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 200 of 357 AGENDA ITEM #13.A. The A&E Term Contract includes the entire PKIMC, including the three main building components—the Original 1968 Building, the 1978 Addition, and the 1997 Addition. The scope did not include the 2007 Kodiak Community Health Center Addition or the 2014 Providence Chiniak Bay Elder House, both of which were not inspected and will not be included in this report. Next Steps The next step will be to synthesize the findings of this Condition Survey into a Project Schedule of Renewal and Replacement, including construction budgets and timelines. Although the Project Schedule will include projects for the entire length of the 30 -year lease between KIB and Providence, the Schedule will be more definitive for the initial projects with a rough guide for projects more than a decade hence. KIB has identified a rough budget target of around $1M for construction projects during the life of the lease plus an initial $7M +/- in deferred maintenance funds which could be spread over several projects. The hope is to develop the Schedule in such a way that the facility 30 years from now is still in prime condition with no major overhauls required. As discussed above, this Condition Assessment and the resulting Project Schedule will focus on correcting material deficiencies rather than operational issue. However, we believe that these documents can form the basis for a positive discussion between KIB, the building owner, and Providence, the facility operator, to develop projects which solve both physical and operational issues. Building History / Layout The Original 1968 Building is a single -story 20,434sf facility which was constructed about 1-1/2 miles east of downtown Kodiak. The Original 1968 Building is oriented along the site topography, about 30 - degrees off true north. If the uphill side of the site is considered to be north, the building is roughly a 113' x 129' square with a 65' wide leg extending 88' to the east. The building has a cruciform circulation pattern with N -S and E -W hallways bisecting the space and originally had exterior entrances at all 4 ends of the hallway. The original Main Entrance was at the south end of the N -S hall with the Emergency Entrance at the west end of the E -W hall. The Original Building contains the Laundry and Mechanical spaces in the NW quadrant, the Dining and Kitchen facilities in the SW quadrant, and offices in the majority of the rest of the space. The 1978 Addition is a 10,515sf L -shape which wraps around the south and west sides of the original building. The 1978 Addition is a single story with an approximately 49' wide N -S leg and a 54' wide E -W leg. The Addition extends the main E -W hallway of the Original Building out to the exterior and creates a new internal L-shaped hallway down the middle of the Addition space. There is an entrance to the Addition located at the SW corner, allowing the Addition to be somewhat independent from the rest of the facility. The Addition houses enlarged mechanical spaces adjacent to the Original Building Providence Kodiak Island Medical Center Condition Assessment Page 1 1-3 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 201 of 357 AGENDA ITEM #13.A. mechanical spaces on the north side and offices and patient rooms throughout the rest of the space arranged to either side of the L-shaped hallway. The Addition was originally designed as the Intermediate Care Facility, then operated for years as the Long -Term Care Facility and now is the Physical & Occupational Therapy department. The 1997 Addition is a large 3 -story, 62,037sf facility constructed off the east end of the Original Building. The Addition connects to the main E -W hallway of the Original Building with 30' wide Elevator Lobby, so that the internal E -W hallway of the Addition is offset to the north from the Original E -W hall. Because of rising site topography, the 1st floor of the Addition, which is at the same elevation as the Original Building and 1978 Addition, is below grade on the entire north side. The Addition is a rectangle approximately 191' E -W x 103' N -S. The Addition has a E -W hallway running through the building with the Elevator Lobby and stairs at the west side and a stair at the east end. The 1997 Addition and subsequent renovations have oriented the Main Entrance on the far east end of the 2nd Floor. The Main Entrance has a small Lobby off a covered Porte Cochere. An Emergency Room and associated spaces are located to the north of the Main Entry and have a separate exterior Ambulance Entrance on the north side. The remainder of the 2nd Floor contains the Operating Room Suites, Laboratory and Pharmacy spaces. The 3rd Floor, which has very high ceilings and dramatic clerestory windows, contains the intensive care and skilled nursing patient rooms, along with obstetrics suite. The 1st floor of this portion of the hospital feels somewhat like a basement, with windowless conference rooms, some admin/records rooms, and a large unfinished storage area on the north side of the building. Subsequent Additions to the campus include the 2007 single -story Kodiak Community Health Center Addition on the south face of the 1st floor of the 1991 Addition. The KCHC is accessed by the public from exterior doors off the Elevator Lobby. The KCHC effectively land -locks the entire 1st floor of the 1991 Addition, so there are no exterior windows on the majority of this floor. A long-term care facility— the Providence Chiniak Bay Elder House—was constructed on the upper north end of the site in 2014. This stand-alone facility allowed long-term care to move out of the main hospital facility. Code Study Providence has recently undertaken and comprehensive Life Safety Analysis of the entire facility based on the 2012 International Building Code and other relevant codes. The Code Study will not be duplicated here and should be referred to in development of any future projects. The summary page of the Life Safety Analysis is included in the appendix. Providence Kodiak Island Medical Center Condition Assessment Page 1 1-4 Jensen Yorba Wall, Inc. 8/15/2019 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 202 of 357 0 0 iv 0 z 0 sv N O W 0 w Cn PKIMC Condition Survey - Jensen Yorba Lott Architects 2/9/2019 Deficiency Item DRAFT Urgent 0-5 5-10 10 1 Civil Items 2a.1-1: Pave Unpaved Parking Areas 2a.1-2: Paved Parking Areas 2a.2: Replace Concrete Walks as Required 2a.3-1: Reconfigure Ramp, Install Snow Melt System Structural Items 3b.1: Install new lateral bracing in 1968 Building 3b.2: Install new lateral bracing in 1978 Building 3d.1: Replace Site Retaining Wall Architectural Items 4a.1: Strip and Re -Paint Canopy Structure 4b.1:Remove Moss on Exterior Panels 4b.2: Upgrade Insulation at 1968 and 1978 Buildings 4b.3: Replace Metal Wall Panels 4b.4: Repair Paint / Membrane at Wall Base 4c.1: Replace 1968 Windows 4c.2: Replace 1978 Windows 4c.2: Install Sun Protection on 1997 Windows 4d.1: Replace 1968 & 1978 Metal Doors and Frames 4d.2: Replace 1968 & 1978 Aluminum Entries 4d.3: Replace 1997 Metal Doors and Frames 4d.4: Replace 1997 Aluminum Entries 4e.1: Replace 1968 Roof 4e.2: Replace 1978 Roof 4e.3: Replace 1997 Bunker Roof 4e.4: Misc. Repairs 1997 Roof 4f.1: Replace Vinyl Wall Covering on a Rolling Basis 4f.2: Add Wall Bumpers and Chair Rails 4f.3: Replace Floor and Wall Base on a Rolling Basis 4f.4: Replace Glue -on ACT in 1978 Addition PKIMC Condition Survey Deficiency List Page 1 of 5 C) 0 iv 0 Z 0 4g.1: Repaint Hollow Metal Door Frames 4g.2: Repaint Metal Doors 4g.2: Add KickPlates / Touch -Up Oak Doors 4h.1: Replace 1968 & 1978 Blinds 4h.2: Replace 1997 Blinds 4i.2: Replace Elevators Mechanical Items 5a.1-1: Replace 1968 and 1975 Domestic Water Piping - 5a.1-2: Install Seismic Restraints on Domestic Piping 5a.1-3: Provide Domestic Water Intertie 5a.1-4: Replace Domestic Hot Water Generators 5a.1-5: Develop Water Management Plan for Legionella 5a.1-6: Correct Domestic Hot Water Max. Length 5a.1-7: Demolish Dead Leg Domestic Water Branch Piping 5a.1-8: Demolish Abandoned Dental Water System 5a.1-9: Correct Piping ID at Boiler Expansion Tank 5a.2-1: Evaluate Options for Sewer Piping Renewal 5a.2-2: Install Seismic Restraints on Sanitary Piping _ 5a.2-3: Replace 1968 and 1975 Sanitary Piping &place Renew 5a.2-4: Add Sump Pump in 1975 Ventilation Tunnel 5a.3-1: Evaluate Options for Rainleader Piping Renewal 5a.3-2: Install Seismic Restraints on Roof Drains E 5a.3-3: 1968 & 1975 Overflow Roof Drains 5a.3-4: 1968 and 1997 Storm Drain Main Relief Scuppers 5a.3-5: 1997 Bunker Plumbed Roof Drains 5a.4-1: Review Kitchen for Future Needs 5a.4-2: Replace Grease -Interceptor and Floor Sinks 5a.5-1: Review ADA Restroom Accessibility 5a.5-2: Add Vacuum Breakers to Exterior Hose Bibbs 5a.5-3: Replace Failed Water Closet Wall Carriers 5a.5-4: Add Thermostatic Mixing Valves to Fixtures 5a.5-5: EMS Bay Shower Hazardous Waste Containment 5a.5-6: Recommission Drinking Fountains 5a.6-1: Replace Emergency Generator Fuel Oil Tank PKIMC Condition Survey Deficiency List Page 2 of 5 C) 0 iv 0 z 0 5a.6-2: Rehabilitate Boiler Exterior Fuel Oil Tank 5a.6-3: Replace Double Wall Fuel Oil Containment Piping 5a.6-4: Provide for Dual Fuel Boiler Propane Storage 5a.6-5: Replace Fuel Oil Day Tanks 5a.6-6: Provide Electric Metering of Fuel Oil Consumption 5a.7-1: Repair Nitrogen Leaks or Demolish 5a.7-2: Refurbish 02, NO and N Manifolds 5a.7-3: Revise 02 Generator per 2018 NFPA 99 5a.7-4: Replace or Remanuf. Medical Air Compressor 5a.7-5: Install Medical Vacuum Pump Receiver Tank 5a.7-6: Replace Master Alarm Panels Analog Detectors 5a.7-7: Replace Area Alarm Panels and Analog Detectors 5b.1-1: Replace Single Boiler with Two Smaller Boilers 5b.1-2: Upgrade Boiler Controls 5b.1-3: Install Boiler Emergency Shutdown Switches 5b.1-4: Address Boiler Flue Condensation/Corrosion 5b.2-1: Replace and Relocate Boiler Primary Pumps 5b.2-2: Replace Boiler Secondary Pumps 5b.2-3: Demolish Tertiary Inline Pumps 5b.2-4: Dismantle Generator Heat Recovery System 5b.2-5: Install Seismic Restraints on Heating Piping 5b.2-6: Replace 1968 and 1975 Steel Heating Piping 5b.2-7: Replace 1968 and 1975 Heating Terminal Equip. 5b.2-8: Extend Heating Water to New Air Terminal Coils 5b.2-8: Add Hydronic Snowmelt to Front ADA Ramp 5b.3-1: Replace Chiller and Air Cooled Condenser 5b.4-1: Add Cooling to 1975 Addition Ventilation System 5b.4-2: Evaluate Cooling to IT Closets and Infusion Suite 5b.4-3: Install Seismic Restraints on Cooling Piping 5b.5-1: Upgrades to AHU-4 serving 1968 Structure 5b.5-2: Replace AHU serving 1975 Structure 5b.5-3: Replace Mechanical room 178 ventilation fan 5b.5-4: 1997 Addition Ventilation Equip. Upgrades 5b.5-5: Install Seismic Restraints on HVAC Equip. PKIMC Condition Survey Deficiency List Page 3 of 5 C) 0 iv 0 z 0 5b.6-1: 1997 Ventilation Distribution Upgrades 5b.6-2: 1997 Mechanical Spaces Ventilation Upgrades 5b.6-3: Add Air Terminal Reheat Coils to the 1968 Area 5b.6-4: Install Seismic Restraints on Ductwork 5b.7-1: Replace 1968 Toilet Room Exhaust Fan 5b.7-2: Replace 1975 Toilet Room Exhaust Fans Sh_7-3. 1997 Fxhaust -qv-tem I Inurades 5b.8-1: Upgrade Kitchen Exhaust Hoods and MUA Uni Sh R-7• Inctnil Caicmir Ractmintc nn I(itrhan Mirhmnrk 5b.9-1: Replace Direct Digital Controls 5c1-1- Renlare Glvrnl Snrinkler Svstem Electrical Items 6a.2-1: Parking Lot Lighting 6a.2-2: Building -Mounted Exterior Lighting 6b.1-1: Coordination Study 6b.2-1: Branch Panels in Areas A and B 6b.2-2: 800A Original MDP 6b.2-3: Arc Flash Analysis 6b.3-1: Surge Protection on Life Safety Panels 6b.3-2: Generator Remote Radiator 6c.1-1: Interior Fluorescent Fixtures 6c.1-2: Lighting Controls 6c.1-3: Inadequate Lighting Levels 6c.2-1: Exterior Egress Lighting 6d.1-1: Fire Alarm System Notification 6d.1-2: Fire Alarm System Maintenance 6d.3-1: Access Control Systems PKIMC Condition Survey Deficiency List Page 4 of 5 t 0 v 0 z 0 CD N O v 0 w 6d.3-2: Door Security 6d.4-1: Clock System 6d.4-2: Emergency Radio 6d.4-1: Paging/Intercom System PKIMC Condition Survey Deficiency List Page 5 of 5 A to ENGINEERS, INC. January 24, 2020 Mr. Corey Wall Jensen Yorba Wall, Inc 522 Tenth Street Juneau, Alaska 99801 Re: Kodiak Medical Center Retaining Wall and Parking Lot Updated Conceptual Narrative Dear Corey, AGENDA ITEM #13.A. PND 172013 Per your request PND Engineers, Inc. (PND) has reviewed the condition of the crib retaining wall at the Kodiak Medical Center, following the completion of the geotechnical investigation and analysis and updated our conceptual renovation plan. This letter includes the description of the wall renovation and the estimated cost for the renovation. We have also prepared a concept plan for a new parking lot in the undeveloped area northeast of the hospital. A rough order of magnitude (ROM) cost estimate and several concept drawings for this aspect of the project are also attached. The geotechnical investigation and analysis showed that the soils behind the wall generally consist of silty sands with gravel. The soil conditions were used to conduct a global stability analysis which showed that the existing wall is stable under static conditions. In a large design -level earthquake the wall will likely experience some deformation, although not to a degree that would significantly impact hospital operations and access. This design level earthquake is a moment magnitude 9 or above, similar to the 1964 Great Alaska Earthquake. The geotechnical conditions are discussed in greater detail in the PKIMC Retaining Wall Rehabilitation and Parking Lot Inspection Geotecbnical Report dated December 2019 (currently in draft form). Retaining Wall The existing wall is deteriorating and the gravel within the concrete cribs is slowly eroding, and repairs are needed. If a solid, reinforced concrete face is placed on the exterior side of the wall cribs the erosion should stop and the deterioration of the cribs due to freeze -thaw action should be made insignificant. Groundwater reportedly weeps out of the voids between crib members in the existing wall face. Thus, if the porous existing face is capped with a relatively impervious new concrete face the groundwater will continue to move down to the base of the wall. This must be addressed via a new drainage system at the base of the wall to collect and remove the water and prevent the buildup of hydrostatic pressure. A perforated pipe in free -draining open -graded gravel with periodic tees and pipes under the sidewalk emptying into the gutter should be adequate to convey water from behind the new face to the onsite storm water collection system. 9360 GLACIER HIGHWAY, SUITE 100 • JUNEAU, ALASKA 99801 • Phone 907.586.2093 • Fax 907.586.2099 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 208 of 357 AGENDA ITEM #13.A. Page 2 Kodiak Medical Center Retaining Wall Updated Renovation Conceptual Narrative January 24, 2020 The new face can be either shotcrete or formed cast -in-place concrete with a mesh of rebar to avoid or minimize cracking. We believe that a formed face will have a better appearance then shotcrete especially if a liner panel with a repetitive pattern is used. Typically, liner panels can be reused. The preliminary recommendation for the face consists of a minimum 6 -inch thick concrete faced reinforced with No. 5 rebar at 12 inches on -center each way. Successful shotcrete construction in Kodiak, although possibly feasible, may require imported aggregate. The commercially -available concrete aggregate in Kodiak is typically highly angular and rectangular, and not conducive to pumping or shotcrete spraying. If a contractor believes that shotcrete is more economical than formed concrete, a value engineering proposal may be submitted and possibly approved after a sample is placed and found aesthetically acceptable. Due to the size of the wall it is likely that a re -usable, modular formwork system with many days of concrete placement will be economical. At the vertical edge of a concrete placement a bulkhead will need to be installed. This can be a keyed joint that will provide strength and allow the subsequent placement to be integrated into the previous placement. Due to wall height it is likely that a horizontal joint will be needed, and the formwork will need to be secured to the crib wall. Form ties can be embedded in epoxy in the ends of the existing concrete crib members. Some of the concrete crib members will need to be repaired. We recommend splicing new rebar to exposed rebar and encasing the new rebar in concrete. The encasement can occur while casting the wall face. The wall will need to be cleaned and all plant growth removed from the face of the wall. We envision mobile telescopic or scissor lifts with workers using power washers, portable saws and other equipment. Moss needs to be removed from the concrete cribs. Trees and shrubs need to be cut from their roots and pulled out. The estimated construction cost for this concept is $796,000 plus a contractor's mobilization of approximately $79,600. Indirect costs for design, bid phase assistance, contract and construction administration are estimated to be approximately $ 214,000. At this stage of design, we believe it is appropriate to include a contingency of 15%. Total estimated budget is $1,209,000. A detailed breakdown of this cost estimate is attached. Parking Lot We understand that KIB wishes to expand parking capacity at PKIMC. Discussions with you and KIB indicate that an additional 50 spaces are desired; the layout was developed with this as the primary design criteria. The attached drawings "A" and `B" depict the conception site plan and typical sections, respectively. The parking lot features an entrance near the north PKIMC driveway exiting Rezanof Drive, and 50 typical 9 -foot wide, 17 -foot long parking stalls. The stalls are oriented in two rows with a central 24 -foot wide drive isle. To facilitate grades favorable to pedestrian and vehicular AMI I Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 209 of 357 AGENDA ITEM #13.A. Page 3 Kodiak Medical Center Retaining Wall Updated Renovation Conceptual Narrative January 24, 2020 traffic in adverse winter weather, retaining walls are located on both sides to support the cut in which the parking lot is situated. A concrete cast -in place wall is located on the northwest side, and a concrete block MSE wall to the southeast. Runoff generated by the parking lot will be conveyed to an underground storm drain system which will discharge into the existing system on Rezanof Drive. The existing soil is suitable subgrade although it must be excavated to accommodate KIB's preferred structural section with regard to frost depth, which consists of: 3 inches of asphalt concrete pavement, 4 inches of base course, and 30 inches of subbase. Three luminaires were included to illuminate the parking lot and driveway, enhancing safety. The construction cost estimate was assembled using our experience in Kodiak and past bid results for projects consisting of similar work items. The total construction cost, including a 15% contingency appropriate for concept -level design, is approximately $2.3 million. Professional services, including the current scoping and geotechnical phase, were estimated using industry - standard approximations as a percentage of construction cost. Total professional services through construction, including project administration by KIB, is estimated to be approximately $500,000. These figures yield a total recommended project budget for the parking lot component of approximately $2.8M. A detailed cost breakdown is attached. While alternative concepts were not explored in detail, reducing the parking lot to only the southeast row of parking may substantially reduce the overall cost. The expensive CIP wall could likely be eliminated which has a trickle-down effect to nearly every other item listed in the cost estimate. Closing PND appreciates the opportunity to provide the concept package for your consideration. Please review at your earliest convenience — we are available via teleconference to discuss these documents in greater detail if necessary. We look forward to your comments and finalizing the concept work on this project. If you have questions or need additional information, please feel free to contact me. Sincerely PND Engineers I Juneau Office Chris Gianotti, P.E, S.E. Senior Engineer, Vice President Enclosures: Retaining Wall Rehabilitation Cost Estimate Parking Lot Concept Drawings Parking Lot Cost Estimate ®OC Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 210 of 357 0 0 v 0 z 0 v N 0 W Ui 4 Kodiak Health Center Parking Lot Wall Retrofit New Concrete Face - Using Slip Lined Forms Task No Task Crew Size Labor Crew Member Rate Duration Total Labor Quantity Units Materials Unit Cost Material Cost Duration of Use Equipment Unit of Rale Duration Equipment Cost Task Cost $40,000 Design (persons) ($/Hr) (Hours) 2.0% $18,300 KIB Project Administration 5.0% $45,800 Construction Administration and Inspection 6.0% ($/Duration) Recommended Total Project budget A Clean Wall Remove Organics 2 crews of 2 with 2man lifts, pressure washers, hoses and wire broom, portable saws 4 $85 160 $54,400 1 LS $2,500 $2,500 40 days $360 $14,400 $71,300 B Existing Wall Stretcher Repair 2 crews of 2 with 2man lifts, add rebar 4 $85 24 $8,160 1 LS $12,000 $12,000 3 days $250 $750 $20,910 Supervision 1 $125 24 $3,000 $3,000 Task Subtotal $23,910 C Wall Drain System Cut Concrete at back of sidewalk and across sidewalk at 50 feet on center 2 $85 24 $4,080 1 LS $500 $500 3 days $150 $450 $5,030 Excavate for piping 2 $85 24 $4,080 $0 3 days $1,100 $3,300 $7,380 Perforated drain pipe at back of concrete 2 $85 1 16 $2,720 1 1 LS $1,700 $1,700 2 days $100 $200 $4,620 Solid pipe to curb 2 $85 16 $2,720 1 LS $1,800 $1,800 2 days $100 $200 $4,720 Repair Sidewalk 3 $100 16 $4,800 2 CY $400 $800 2 days $250 $500 $6,100 Task Subtotal $27,850 D Concrete Facing Formwork- Modular Plywood form re -used 8times 6 $100 256 $153,600 2400 SF $9.00 $21,600 32 days $200 $6,400 $181,600 Reuseable Panel -Reused 4times 4800 SF $7.00 $33,600 Rebar- Provide and Install 4 $100 128 $51,200 28,000 pounds 1 $2 $49,000 16 days $120 1 $1,920 $102,120 Concrete (Truck + operator as well as pump and operator in the material cost) 6 $100 128 $76,800 650 cy $450 $292,500 16 days $250 $4,000 $373,300 Supervision 1 $125 128 $16,000 $16,000 Task Subtotal $673,020 Indirect Costs Construction $796,080 Construction contingency 15.0% $119,400 Contractor Mobilization 10.0% $79,600 Concept Design and Geotechnical $40,000 Design 6.0% $54,900 Bid Services 2.0% $18,300 KIB Project Administration 5.0% $45,800 Construction Administration and Inspection 6.0% $54,900 Recommended Total Project budget $1,208,980 PND Enaineers.-Inc 9360 Glacier Highway, Suite 100 Juneau, Alaska 99801 Phone (907)586-2093 Construction Subtotal $796,080 PND 172013 CMG January 21, 2020 AGENDA ITEM #13.A. Kodiak Medical Center - Northeast Parking Lot Construction Cost Estimate Item No. Item Description Qty. Unit Unit Cost Total Cost 1 Mobilization All Req'd LS $170,000 $180,000 2 Remove Curb & Gutter 50 LF $10 $500 3 Demolish Existing Crib Wall 100 LF $250 $25,000 4 Remove and Relocate Guy Anchor 1 EA $2,000 $2,000 5 Unusable Excavation 34000 CY $20 $680,000 6 Subbase 1900 CY $60 $114,000 7 Base Course 400 CY $65 $26,000 8 Storm Drain Catch Basin 3 EA $3,500 $10,500 9 18 -Inch CIPP Storm Drain Pipe 200 LF $60 $12,000 10 Vertical Curb and Gutter 300 LF $60 $18,000 11 Vertical Curb 70 LF $55 $3,850 12 Asphalt Concrete Pavement 350 Tons $275 $96,250 13 Concrete Apron w/ Valley Gutter 25 SY $125 $3,125 14 Concrete MSE Wall All Req'd LS $60,000 $60,000 15 Concrete CIP Wall All Req'd LS $600,000 $600,000 16 Concrete Parking Bumpers 25 EA $250 $6,250 17 Striping All Req'd LS $10,000 $10,000 18 SWPPP All Req'd LS $5,000 $5,000 19 Construction Surveying All Req'd LS $20,000 $20,000 20 Traffic Control All Req'd LS $15,000 $15,000 21 Seeding All Req'd LS $10,000 $10,000 22 Luminaires 3 EA $30,000 $90,000 Construction Cost $1,987,475 Contingency (15% of estimated Construction Cost) $298,121 Total Construction Cost $2,285,596 Professional Services Project Scoping - Concept and Geotech $36,000 Design Services (estimated at 8% of Total Construction Cost) $182,848 Bid Phase Services (estimated at 2% of Total Construction Cost) $45,712 KIB Project Administration (estimated at 5% of Total Construction Cost) $114,280 CACI (estimated at 6% of Total Construction Cost) $119,249 Total Recommended Project Budget $2,783,684 PND Engineers 9360 Glacier Highway, Ste 100 Juneau AK 99801 Ph 907-586-2093 January 24, 2020 SS Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 212 of 357 z 0 iv 0 z 0 N O CO 1 O n 3 Sv 0 0- (D CD it HT1! 1 0 TTT (D 0 G Q CD (7 T 0 _Q_ Iy 77 v N W 0 W 4 O N n x- x� C 3 0 0 0 0 0 0 0 �- 0 0 J I 1 L �x �O l +sF O f o - i x C �z c+ x cX Cx o Fa C X �- SDK - Y 10* F=R E '/l 5E�; I O N 1E�; © © 9360 Glacier Highway, Su. 100 Juneau, Alaska 99801 y KODIAK HEALTH CENTER WALL REV. DATE DESCRIPTION DwN. CKD. APP. KODIAK, ALASKA P6o— 907-586-2093 Fax: 907-586-2099 �PQ' ENGINEERS, INC. —.pnaengineers.— �e ° �GV Q SHEET TRLE: DESIGN: CHECKED: SCS SCALE: SCALE IN FEET A A DRAWN: APPROVED: CMC' 0 15 30 FT. DATE: NOV. 2019 PND PROJECT NO.: 172013 1 CAN. NO.: AECC250 z O v 0 z O N O CO 1 O n 3 v O 0 0- (D CD it CO -1 O 3 CD O G Q CD n O T O _Q FD_ Sy v N O W 4 ----� ---- 20 24' 20' PARKING BLOCKS 3' VERTICAL CURB AND GUTTER F=R E I I O IV 'E�; © © ENGINEERS, INC. 9360 Glaeiec Highway, Su. 100 Juneau, Alaska 99801 Phoae: 907-586-2093 Fax: 907-586-2099 w pndeugiueers.— y `P� �A �GV Q DATE: NOV. 2019 KODIAK HEALTH CENTER WALL KODIAK, ALASKA REV. DATE DESCRIPTION DWN. CKD. APP. SHEET TRLE: p B DESIGN: CHECKED: SCS DRAWN: APPROVED: CMG' SCALE: SCALE IN FEET 0 6 12 FT. PND PROJECT NO.: 172013 CA.N.NO.: AECC250 A0� ENGINEERS, INC. February 24, 2020 Subject: Kodiak Island Hospital Seismic Retrofit AGENDA ITEM #13.A. PND Project No. 182107 In January 2020, PND Engineers, Inc (PND) contributed to a Providence Kodiak Island Medical Center Condition Assessment, outlining the existing structural condition of the building located at 1915 E Rezanof Dr, 99615. As part of the condition assessment, PND visited the site on October 41h, 2018. From this site visit and the following document review and preliminary structural analysis, PND determined that the 1996, three story addition was adequate while the 1969 one story construction and 1976 one story addition have existing lateral systems that are inadequate. There are two levels of building alterations that would result in required upgrades to the seismic force resisting system per the IEBC code. Level 2 alterations are defined in the IEBC as alterations that include the reconfiguration of space, the addition or elimination of any door or window, the reconfiguration or extension of any system, or the installation of any additional equipment. During the completion of any level 2 alterations the demand capacity ratio of the lateral force resisting system must be evaluated, a change of 10% or greater triggers all components to be brought into compliance with IBC wind and seismic provisions. Level 3 alterations are defined as alterations where the work area of the building exceeds 50 % of the aggregate building area, or where more than 30% of the total floor and roof areas of the building have been proposed to be involved. This includes the areas of any alterations proposed during a 5 -year period. If level three alterations are completed an analysis of the altered building must show that it complies with the IBC for wind and seismic loading. Therefore, any major remodel project would be likely to trigger a required upgrade of the lateral force resisting system. It should be noted that the based on the review and structural analysis of the current system it is anticipated that the building will perform poorly during a seismic event. It is likely that the building will have severe damage and may not be occupiable after a major seismic event. This memo outlines two seismic retrofit options to repair this condition for the two one story buildings. Structural Criteria The following design criteria were used in this preliminary analysis for determining the recommended retrofit. Governing Building Code — International Building Code (IBC) 2012 Seismic Design Category D Occupancy Category III Site Class D Short Period Spectral Acceleration (Ss): 1.53 1 -Second Period Spectral Acceleration (Si): 0.91 PND completed structural analysis of the lateral force resisting system. Other design criteria (wind and snow) were not considered in this design concept. From previous condition assessment, gravity loads were determined to be adequate and seismic loads are assumed to control the design over wind loads. The original construction used a concrete topped metal deck as the roof structure. Based on the analysis performed, the existing cold form steel strap bracing utilized in both the original construction 1506 West 36th Avenue • ANCHORAGE, ALASKA 99503 • Phone 907.561.1011 • Fax 907.563.4220 625 S. Cobb Street Suite 202 • PALMER, ALASKA 99645 • Phone 907.707.1081 Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 215 of 357 AGENDA ITEM #13.A. Page 2 of 2 and the 1976 addition are severely undersized to support the seismic weight of the construction. The braces are over 100% overstressed in many locations. PND developed two possible retrofit concepts. Design Option A — Braced Frames — Sheets S1.0 -S1.3 Design option A is consistent with type IIA construction, the current classification of the building. Construction type II -A is listed in IBC 2012 as being constructed of non-combustible materials. PND recommends installing special concentric braced frames at locations shown on the attached plan (S1.0 through S1.2). This would require demolition of the metal stud walls at each location and the slab beneath them. New footings, steel columns, and steel braces would be constructed. Steel frames would be welded to the existing steel framing shown on sheet S1.2. The metal stud wall would be reconstructed around the new braces. Electrical and mechanical would have to be demolished and replaced as necessary depending on conflict locations and new finishes would have to be determined by the architect. A typical elevation of the braced frame and typical excavation limits are shown on S1.3. Design Option B — Plywood Shear Walls — Sheets S2.0 -S2.1 Provided the building construction type can be updated to V-A, in which other materials may be considered, Design Option B would be to use structural wood panels and the existing metal stud walls to create wood sheathed shear walls. This would require removal of the existing finishes on at least one side of all the walls outlined on the attached plans (S2.0 and S2.1). There are locations where the wall does not extend full height from top of slab to bottom of metal deck, such as at the partition walls shown on S2.1. At these locations the wall will need to be demolished and reconstructed to be full height using new light gauge metal studs. Walls will receive a single layer of plywood sheathing to the face of the metal stud and new finishes will be installed per the architectural recommendations. It is currently assumed foundations will need to be installed at the ends of the walls. Additional Seismic Retrofit -S3.0 The current isolation joint between the original building and the 1976 addition is inadequate. The structures either need to have sufficient distance between them, specified in ASCE 7-10 to prevent damaging contact during a seismic event, or must be tied together to provide adequate transfer of forces necessary for the buildings to act as one. There are two solutions for the joint. The first is to fasten the addition to the original building. This attachment will require removing roof finishes along the blue dashed line shown on plan S3.0. A steel angle will be installed to fasten the roof framing of the addition to the wall of the original building. An example of this attachment is shown in detail 2/S3.0. The second option would be to provide a larger isolation joint that is sufficient for allowing the buildings to act independently. This would require removing the roof finishes along the same line, and cutting back the existing framing of the addition to create a larger joint. Separate shear walls would be required on either side of the seismic isolation joint. A "NL C Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Islan... Page 216 of 357 C) 0 v 0 z 0 N O 1p 0 C7 sv m ^O i..f� 0 CD 0 G Q CD C7 0 a v v CD N 0 CA) INDICATES LOCATION OF BRACED FRAME TO BE INSTALLED SEE S3.0 FOR ELEVATION -- -- "''a. - - 6. 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DATE 2242020 PROJECT NO. 782107 BHT N0, S1.2 0 J LV U a a m p U) =QO z z QU) za a a� J Y O N z �� YQ Y Q 0 LL 0 O LL p Y O w Z SZ. o ZLa O tea_ > £ c 3 m - ED Za oE' o ao- _ E . - - om an°3 o. ED DESIGNED BY: JG DRAWN BY. EJS 'NECKED BY. DATE 2242020 PROJECT NO. 782107 BHT N0, S1.2 v ID N N Q O W v g�. m AB AND BE x4 Col. �� ITHINNTS'�` vti r.w.w LT". \\ (EN6ED IZ mik NEW 5'x5'x1'-4" \ SPREAD FOOTING-------------- \\ COLA FTG. FA.cE, of b` co NC. FDK WALL i 3" MIN. C.OVEiZ ov4E SiifL FIN C,RwpE ` MSE. 12 5.9M 4 --LEV6LIN(y FF�� LoP71oN+•L) x 12 C•04, 4- LvERT_, ►?ill dIZ'�.� U \ \ P[iCN10E moi' N \ GONC.GOVER \ 0vE2 sst. \ L.EVEwN(, FL \ CCP7IDN AL) �11- \ (��,-PL NEW 5'x5'x1'A" �*--NEW PIER SPREAD FOOTING -frnial.Fu�- -- F F -X ERIOR COL, 6A5E OE MI Io FOUNDATION DETIAL f 3/4" = T-01, GoLUMN La LL iCp4F ALAN . 9a9x�4 POT. frr9x/4 FOIL 3t.'!+. PIER _ b EXISTING SLAB AND FOOTING TO BE REMOVED WITHIN V THESE EXTENTS �(Eld@3.9 LI"MI� 1T16Sm4 PL11 TM (400'D,) Pi FOUNDATION DETIAL 1 L 11,E = 1 �-0„ (E) MTL DECK (E) W BEAM b 1 0. is - • .-� F m SzoZ �za W 15X50 BEAM ----------------------------------------- -------------------------------------- U \ \ P[iCN10E moi' N \ GONC.GOVER \ 0vE2 sst. \ L.EVEwN(, FL \ CCP7IDN AL) �11- \ (��,-PL NEW 5'x5'x1'A" �*--NEW PIER SPREAD FOOTING -frnial.Fu�- -- F F -X ERIOR COL, 6A5E OE MI Io FOUNDATION DETIAL f 3/4" = T-01, GoLUMN La LL iCp4F ALAN . 9a9x�4 POT. frr9x/4 FOIL 3t.'!+. PIER _ b EXISTING SLAB AND FOOTING TO BE REMOVED WITHIN V THESE EXTENTS �(Eld@3.9 LI"MI� 1T16Sm4 PL11 TM (400'D,) Pi FOUNDATION DETIAL 1 L 11,E = 1 �-0„ (E) MTL DECK (E) W BEAM OL 2x 1/4 BRACE REMOVE / REPAIR CONC SLAB WITHIN THESE EXTENTS �5'x5'xi'-4" SPREAD FOOTING SPECIAL CONCENTRIC BRACED FRAME ELEVATION 3 1/2" = 1'-0" ------------------------------ R ai L. s 3 ry o - x o s a J F- c/) c/a— ) Z = Q O ZQa J Y Z a Y 0 O Y N J H W G LU LL IO W a m R `4 m SzoZ �za W 15X50 BEAM ----------------------------------------- -------------------------------------- HSS 3x3x1/4 C ---------------------- HSS 3 1/2x 3 1/ o $o SY TQc OL 2x 1/4 BRACE REMOVE / REPAIR CONC SLAB WITHIN THESE EXTENTS �5'x5'xi'-4" SPREAD FOOTING SPECIAL CONCENTRIC BRACED FRAME ELEVATION 3 1/2" = 1'-0" ------------------------------ R ai L. s 3 ry o - x o s a J F- c/) c/a— ) Z = Q O ZQa J Y Z a Y 0 O Y N J H W G LU LL IO W a m R `4 JDAIE 2.2A.2020 PROJECT NO. 182707 SHT NO. S1.3 m SzoZ �za E — mo'0__�,tcTi o $o SY TQc rc ica0 - y'3 va 0oOE'= a z a a°"' o Ev _vmo=�dom m a ^ EoE 'Eom `mo`mm w`E3 ❑ I d an�3 DESIGNED BV: JG JDAIE 2.2A.2020 PROJECT NO. 182707 SHT NO. S1.3 C) 0 v 0 z 0 N O 1p O iA (7 3 ^O i..f� 0 CD 0 G Q CD C7 0 v v FOUNDATION PLAN PLYWOOD SHEAR WALLS - OPTION B 1/16" = 1'-0" J 0 O a O a a m } U) Ja � z -j m oJ� a O z J as z o -J Q z O z Q O I — a 0 Y w acn Z n o E ate - Z Y =O LL ----- INDICATES LOCATION OF WALLS TO BE SHEATHED WITH 7/16" OSB ASSUMING NO. 8 SCREWS AT 3" O.C. y a INDICATES NEW 5'x5'x1'-4" FOUNDATION REQUIRED o Z n o E ate - v 3 °c E lo w ' - om an°3wo�o3 � DESIGNED BY: JG DRAWN BY. EJS CHECKED BY. DATE: 2.24.2020 PROJECT NO. 182107 SHT N0. S2.0 n O v 0 z O N O_ CO O n 3 v (Q O 0- (D it CO 0 3 (D 0 G Q (D (7 T 0 Q FD' [n v v N N N 0 W N Q VU Q q N J 'O 3 ry co s a - LAUNDRY/HOUSEKEEPINGVEST. Q J Q LLI m "F" OCCUPANCY 0 ST 170GF* O Q a Z -J <Y O aQ JQ Z O Q a w a LAUNDRY HOUSEKEEPING Y O J 3 LL o morn..o..a °cad ADMIN. o LOADINGS cdy co Ec L o o g `o doo - o=�=T OFFICE —2.2-t 29 o DOCK z r a w?"' o E " dL_ I = aa$ w=E2m`--'m MATERI ❑ O1 m �v 3: BE a K-3:'.-8,.3 rc DESIGNED BY: JG DRAWN BY: EJS VESTIBUL DATE: 2.24.2020 MECHANICAL 182107 >HT NO. S2.1 ADMIN. -1GE ASST. FORMS/' LCKR LCKR MATERIALS "S-1" MANAG69 OCCUPAN 0 ACCT PAT. " o HR 00I O MEC 168 icAL OFFICE STOR. LOAD. Do ® Q Q a MAT. MGR DOCK a OFFICE MECHANICAUELECTRI L STORAGE MECHANICAL eo ROOM �i z ® LTY. MGR. JCAHO ----- -------� ------ --------------- --ME FTAT7ICAL--- -------- ---------------(--FIIC4--- --Jg�OFFI-,` ----- ---------- --------- -----AI MINtSTRATIVf-iFFICE("B-OCCUPANCY}----------------------------------- STORAGE koom MATERIALS ®I 7 ICD: PAYROLL PATIENT CHC CHC 'CHC MAIL RM.I m I.S./ #0101® SUPPORT/ CARE 'PAYROLL EXAM #1 EXAM #2 EXAM #3 O CHC LAB COPY TUNNELACCESS, PHONE MEN O OMEN STOR. HR REC'DS ADMIN. OFFICE L� . ��l ( VESTIBULE7 ' ® FREEZER FREEZER CLST. O DRY i STORAGE DIETITIAN SHARED RECEPTION/ MED. CHC/ M E#4 SEMI-PRIV. STORAGE OFFICE WAITING OFFICE RECORDS EXAM EXAM EXAM: MINOR CFO RESIDENT RM. PHYSICAL COOLIE COOLER #3 #4 SWING (rAF ) #5 PROCEDURE/ OFFICE THERAPY CASTING DIGTARY DEPARTMENTFDISPENS. SEMI-PRIV. ;KITCHENJPANCY SPECIALTY CLINIC ("B" OCCUPANCY) ANTE RM. VEST. RESIDENT RM. 0 '� O CHC ADMIN. ® SERVING DISHWASH. DIETARY OFFICE OFFICE FOYERPHYS. O O LCKRS OFF PHYS. PHYS. PHYS. PSYCH. EXAM #2 OFFICE ;OFFICE OFFICE OFFICE SEMI-PRIV. RESIDENT RM. O SERVING LINE O TUB RM. EDUC. COORD./ 5 PHYS./ STAFF HEALTH SERV. VEST. CU DINING LIBRARY SEMI-PRIV. RESIDENT RM. DINING ROOM CARE CENTER OFFICE6 ----- -- - ------------- ------ - --------- ------ mNG_ROOM 2A---2-" ___ _ ____ _ OCCUPANCY __ __ (B"OCCUPANCY� �_ -- ______ _______ ® OCCUPANCY �X"�/ rl I� L�J ACTIVITY VOLUt�. ROOM COORd. ® CARE CTR OFFICE C DINING � ELEC./LIN. I SEMI-PRIV. O RESIDENT RM. NURSE S� CHC BILLING SOCIAL SERVICES ACTIVITIES DIRECTOR OFFICE INDICATES LOCATION OF WALLS TO BE SHEATHED WITH 7/16" OSB ASSUMING NO. 8 SCREWS AT 3" O.C. S.L. ANTE LONG TERM CARE CENTER (1-4OCCU ANG TERM CARE CORRIDOR ����� INDICATES LOCATION OF WALLS T6 BE REBUILT, NEW WALLS TO EXTEND CLEAN LINEN FROM SLAB TO UNDERSIDE OF ROOF DECK TV ROOM ELO. SEMI-PRIV. ®® SEMI-PIfIV. SEMI-PRIV. ®® SEMI-PRIV. ROOM RESIDENT RESIDENT RESIDENT RESIDENT O PRIVATE RM.F=-,RM. RM. RM. RESIDENT O RM. FLOOR PLAN PLYWOOD SHEAR WPLLS - OPTION B 3/32" = V-0" N Q VU Q q N J 'O 3 ry co s a - Q J Q LLI m EL 0 O Z O Q a Z -J <Y O aQ JQ Z Z Q a w a Y Y O J 3 LL o morn..o..a °cad o cdy co Ec o o g `o doo - o=�=T —2.2-t 29 o z r a w?"' o E " dL_ _amo=�dom = aa$ w=E2m`--'m o ❑ O1 m �v 3: BE a K-3:'.-8,.3 rc DESIGNED BY: JG DRAWN BY: EJS CHECKED BY: DATE: 2.24.2020 PROJECT NO. 182107 >HT NO. S2.1 0 0 v 0 z 0 N O CO i O 3 v O 0- (D it CO 0 3 CD 0 G Q CD (7 T 0 Q FD' N N LI) 0 w LAUNDRY /HOUSEKEEPING "F" OCCUPANCY LAUNDRY HOUSEKEEPING S.L. MATERIALS JLE MATERIALS MANAGEMENT ST 1691GE MS/ iLCKR LCKR "S-1" OCCUPANCY PAY. ® FREEZER FREEZER DRY STORAGE DIETITIAN SHARED SEMI-PRIV. STORAGE COOLER OFFICE WAITING RESIDENT RM. PHYSICAL COOLER THERAPY DOCK MECHANICAL/ELECTRICAL pu77iEWPL� (b 74 DP<K _ '3"s.c e " OFFI ®`� CHART " � V STORAGE RECORDS EXAM rY / P4 MECHANICAL o #3 eo (S w VEST. o a --------------- O -ROW --- ----- TFACK n "\ _ i(� z wv'ocP v 5 OLN. MGR. p T;NTQ� \ r -- CHC ADMIN. ���qx�' O INSERT ANGPE FOR ------Ta. +c.pmv/'-- �v5' ICF a m = m y 3 c V v E N �PFlCE ATTACHMENT OF BUILDINGS, �"` O'� _momom N=mac 2N CONNECTION ABgVE OR roul W6+iGEIJ� n r DISHWASH. DIETARY OFFICE ADMINISTRATIVE OFFICE ("B" OCCUPANCY) BELOW FRAMING TBD PHYS. w`m2m_� STORAGE � R06M W MATERIALS EXAM ® W -Lc W ® PAYROLL PATIENT ADMIN. 4p4E-oF Ex67114G rl.'J_e. CMC PHYS. .I ASST. PWYS. La PROJECT NO. 182107 PSYCH. ° NOTE: ALTERNATIVE OPTION FOR PROVIDING LARGER ISOLATION JOINT I.S./ #0 � AND SEP SHEAR WALLS FOR TWO BUILDINGS CUR JOIST EXT TBD SUPPORT/ CARE PAYROLL 0 0 0 FCE EXAM #2 EXISTING BUILDING JOINT CHC LABLmA ® O SERVING LINE / TUNNEL ACCESS PHONE MEN OMEN ® FREEZER FREEZER DRY STORAGE DIETITIAN SHARED SEMI-PRIV. STORAGE COOLER OFFICE WAITING RESIDENT RM. PHYSICAL COOLER THERAPY DOCK MECHANICAL/ELECTRICAL � e " OFFI ®`� CHART RECEPTION/ MED. mo ca�o m SEMI-PRIV. STORAGE RECORDS EXAM o JCHC/OFFICE MECHANICAL o #3 eo (S o a --------------- ------------- -ROW --- ----- ° i(� ® wv'ocP v --- OLN. MGR. JCAHO -- CHC ADMIN. ���qx�' O z a m° c o o E a - t ICF a m = m y 3 c V v MECHPNICAL _momom N=mac 2N CHC (OFIFIICELL DISHWASH. DIETARY OFFICE ADMINISTRATIVE OFFICE ("B" OCCUPANCY) FOYER PHYS. w`m2m_� STORAGE � R06M MATERIALS EXAM ® W -Lc W ® PAYROLL PATIENT CHC CHC CMC PHYS. .I PHYS. PWYS. PHYS. PROJECT NO. 182107 PSYCH. SHT NO. S3.0 I.S./ #0 0 O SUPPORT/ CARE PAYROLL EXAM #1 OFFICE EXAM #2 EXAM #3 CHC LABLmA ® O SERVING LINE / TUNNEL ACCESS PHONE MEN OMEN STOR. , HR REC'DS ADMIN. OFFICE OSIT�Af�]HEALTH EDUC. ACCN'T. 5 PHYS./ H SERV. SERV. � VEST. O CU DINING LIBRARY SEMI-PRIV. LL LL --------------- ---- RESIDENT RM.---- ------- ----- O - ---- -vF-I F -I DINING ROOM -- VESTIBULE - - ------------------- Q 0 ® FREEZER FREEZER DRY STORAGE DIETITIAN SHARED SEMI-PRIV. STORAGE COOLER OFFICE WAITING RESIDENT RM. PHYSICAL COOLER THERAPY MINOR CFO PROCEDURE/ OFFICE CASTING CLST. J.C. DIETARY DEPARTMEN CHART RECEPTION/ MED. mo ca�o m SEMI-PRIV. RECORDS EXAM EXAM JCHC/OFFICE SPECIALTY CLINIC B OCCUPANCY (" ) #3 #4 (S MINOR CFO PROCEDURE/ OFFICE CASTING g. DIETARY DEPARTMEN CHART mo ca�o m SEMI-PRIV. �'^^^'JPANCY KIYCHEN oo E SPECIALTY CLINIC B OCCUPANCY (" ) ANTE RM. VEST. RESIDENT RM. o - ooa90 iu �mmau m3mmm�mm ° wv'ocP v O rm CHC ADMIN. O z a m° c o o E a - t a m = m y 3 c V v ® _momom N=mac 2N SERVING DISHWASH. DIETARY OFFICE OFFICE FOYER PHYS. w`m2m_� � LCKRS DESIGNED BY: JG PHYS. OFFICE/ PHYS. PWYS. PHYS. PROJECT NO. 182107 PSYCH. SHT NO. S3.0 CHC: OFFICE/ EXAM #2 OFFICE OFFICE OFFICE OFFICE SEMI-PRIV. RESIDENT RM. ® O SERVING LINE / EXAM #1 TUB RM. OSIT�Af�]HEALTH EDUC. ACCN'T. 5 PHYS./ H SERV. SERV. � VEST. CU DINING LIBRARY SEMI-PRIV. --------------- ---- RESIDENT RM.---- ------- ----- - ---- -vF-I F -I DINING ROOM -- --CACTI - - ------------------- ADINICGCROOM \" oA-2"OCCUPANCY----- ("B'TCCUPANOLUNS ° i �don ROOM COORD. ���� INDICATES SEISMIC RETROFIT OF ROOF REQUIRED ® CARE CTR OFFICE CD ELEC./LIN. ' SEMI-PRIV. � O O RESIDENT RM. l NURSE STATION [OFFICE SOCIAL SERVICES ACTIVITIES DIRECTOR ANTE LONG TERM CARE CENTER ("1-2" OCCi Oto TERM CARE CORRIDOR CLEAN LINEN N ROOM SALON SEM-PRIV. 110 SEMI-PRIV. SEMI-PRIV. ®® SEMI-PRIV. ROOM RESIDENT RESIDENT RESIDENT RESIDENT O PRIVATE RM. RM. RM. RM. RESIDENT O O RM. FLOOR PLAN 3132"= 1'-0" g. mo ca�o m oo E y mem-�,t cii o - ooa90 iu �mmau m3mmm�mm wv'ocP v rm z a m° c o o E a - t a m = m y 3 c V v _momom N=mac 2N .E w`m2m_� � DESIGNED BY: JG DRAWN BY: EJS CHECKED BY: DATE: 2.24.2020 PROJECT NO. 182107 SHT NO. S3.0 z O v 0 z O N O CD O Cl) n 3 v CD 0 0 - CD CD (D -1 O 3 CD O G Q CD n CD T O CL Cv_ v v N N O W Cr n c� m Z v n m 3 w n 0 0 v 0 z 0 N O_ 1P (D U) n 3 (D Q (D -n O (D 0 iL CDO Q N T v m N N Ui 0 CA) cri4 Chichenof S, 1 1 1 � 1 —1 5`meono' St l .1 1 1 1 1 �1 11 A01111 Fuel I I I I � � I N 0 i41 11 / / / / 1969 / 1975 Replacement Concept / 1O 3 -story, 32,000 sf Addition 1997 (3 -story) / O2 Main Entry at Grade 0 1997 (1 -story Mech.) / O3 Corridor Aligned to 1997 2007 (1 -story) ® Shop/ Facilities / O5 Regraded Parking Kodiak Island Borough Providence Kodiak Island Medical Center o�,Je Condition Survey Summary of April 4, 2020 etia� Jensen ■■■ rR OYorba ■■■ Wall ■■■ 25' 50' 75' Inc. 0■■ 198 U AGENDA ITEM #14.A.1. KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2022-29, Change Order No. 5, Authorization For Approval For The Leachate Treatment Plant Pretreatment Facility Project With Dawson Construction, LLC. ORIGINATOR: Dave Conrad, E&F Director/Admin Official RECOMMENDATION: Move to authorize the Manager to approve Contract No. FY2022-29, Change Order No. 5, Authorization for Leachate Treatment Plant Pretreatment Facility Project with Dawson Construction, LLC. in an amount not to exceed $46,879.93. DISCUSSION: The Kodiak Island Borough Leachate Treatment Plant Pretreatment Facility Project construction has been underway since November 2022. During preparation to start trenching for the piping, there was a discovery that the piping depth was deeper than as built drawings indicated. Due to the location and distance from the foundation footer and high voltage electrical feeder lines and the depth of the existing HDPE pipe return to the Leachate Lagoon, a trench box is required for safety, specifically employees entering trenches in confined space and collapse consideration. Brechan provided Dawson a price to provide a trench box to be able to safely attach the piping to the leachate return line to the lagoon. The attached change order is the cost of the rental for the trench box and the labor to do the installation of the piping to the lagoon. As things have progressed there have been four (4) previous change orders. CO Modify the contract to include exhibits for Davis Bacon Wages. ($0.00) #1 CO Redesign of the foundation and credit for the concrete. (- $20,798.40 credit) #2 CO Credit for elimination of concrete shrinkage requirements, revised foundation for # 3 addition of a floor drain, and modification for WAS tank. (+ $16,173.37) CO Modification of influent screens and installation of platform for safe access point. (+ # 4 $44,437.54) CO (this one) Modification of drain lines, their location, and excavation using a trench box. # 5 (+ $46,879.93) Total Change Order Costs to Date (CO # 1-4): $39,812.51 If Change Order # 5 is approved total change order costs would be: $86,692.44 ALTERNATIVES: Higher cost redirection following the north road to an alternate face of the lagoon. This option is more costly than the provided information. FISCAL IMPACT: $46,879.93 Kodiak Island Borough Contract No. FY2022-29, Change Order No. 5, Authorization For Approval F... Page 226 of 357 OTHER INFORMATION: Kodiak Island Borough KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING AGENDA ITEM #14.A.1. Contract No. FY2022-29, Change Order No. 5, Authorization For Approval F... Page 227 of 357 AGENDA ITEM #14.A.1. KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Project Name: Project Number: KODIAK, ALASKA 99615 Leachate Treatment Plant Pretreatment Facility 490-712 452.150 19012.5 Contractor: Dawson Construction LLC Cost Contract No.: FY2022-29 Change Order No.: 05 Original Project Budget: $ 38,000.00 Original Contract: $ 2,367,000.00 Previous Budget Changes: $ 2,850,000.00 Previous Changes: $ 44,437.54 Adjusted Project Budget: $ 2,888,000.00 This Change: $ 46,879.93 To -Date Project Expenses: $ 1,502,034.10 % of Original Contract 1.98% To -Date Project Encumbrances: $ 1,554,530.28 Adjusted Contract: $ 2,425,428.27 Current Remaining Budget: $ 48,427.05 Description of Change Cost COP#8 Modification of drain lines, their location, and excavate using a trench box. $ 46,879.93 The time provided for completion of the contract is (® unchanged) (❑ increased) (❑ decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. Accepted By: Recommended: Approved By: Contractor's Representative Engineering/Facilities Director Date: Finance Director Date: Attest: Borough Manager Borough Clerk Date: Date: Date: Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower) Approved By: Date: Date: Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower) Approved By: Date: Attest: Date: Borough Manager Borough Clerk Revised 09119 Page I of I Contract No. FY2022-29, Change Order No. 5, Authorization For Approval F... Page 228 of 357 AGENDA ITEM #14.A.1. Dawson Change Order Proposal PROJECT: 22.011. — Kodiak Landfill LTP Pretreatment Facility DATE: 5/3/23 OWNER: Kodiak Island Borough COP#: 8 DESCRIPTION: Drain Line Modification DETAILS: Field Order #6 Rev 1 - Drain Connection EXTENSION: 0 calendar days added UM Labor Material Equip Subs Subtotal 45,170.58 Hours Total Consumables 98.26 Insurance & Bonds 1 — Credit Elimate Connection to Existing LS 0.00 0.00 0.00 0.00 1,467.45 2 — 4 ea. Bollards LS 16.00 1,424.00 5,116.00 0.00 0.00 3 — Install 50 LF Pipe & Fittings LS 0.00 0.00 0.00 0.00 13,700.89 4 — Excavate Using Trench Box LS 0.00 0.00 0.00 0.00 15,571.00 5 — Trench Box Rental LS 0.00 0.00 0.00 0.00 8,052.30 Column Totals 16.00 1,424.00 5,116.00 0.00 35,856.74 Markup % 15.00% 15.00% 0.00% 5.00% Markup $ 213.60 767.40 0.00 1,792.84 1,637.60 5,883.40 0.00 37,649.58 Subtotal 45,170.58 Foreman 245.64 Consumables 98.26 Insurance & Bonds 1,365.45 TOTAL COST $46,879.93 Notes: We reserve the right to correct this quote for errors and omissions. This quote covers direct costs only and we reserve the right to claim for impact and consequential costs. This price is good for acceptance within 20 days from the date of receipt. All design responsibility by DCI and/or subcontractors is excluded. L, — :2 05/03/2023 Kodiak Island Borough Date Da n Construction, LLC Date Chris Dole, Project Manager I Contract No. FY2022-29, Change Order No. 5, Authorization For Approval F... Page 229 of 357 AGENDA ITEM #14.A.2. KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke Damper Repairs At The Kodiak Fisheries Research Center With Remedi8 DBA Fire Door Solutions ORIGINATOR: Jena Hassinger, Environmental Specialist RECOMMENDATION: Move to approve Contract No. FY2023-46 authorizing the Manager to execute fire and smoke damper repairs at the Kodiak Fisheries Research Center with Remedi8 dba FireDoorSolutions in the amount of $43,780.19. DISCUSSION: In year 2020, the Kodiak Island Borough (KIB) hired a contractor to replace the fire alarm panel and associated connections at the Kodiak Fisheries Research Center (KFRC). That project was completed. During this project the contractor who was doing the work reported that some of the fire dampers did not operate properly. But the fire dampers were not in their project scope. This was recently discussed with the tenants and now has come back to us that this is a health and safety issue that needs to be addressed. KIB researched which firms have the knowledge needed to perform the inspections and the repairs on the fire damper units. We only received one responsive vendor, Remedi8 dba FireDoorSolutions. We hired them to visit the site and perform the inspection, which was under the Manager's authorization limit, and now have received the report and quote for the repairs. ALTERNATIVES: • Approve the Contract • Reject the Contract FISCAL IMPACT: Payment for this contract will be made from the KFRC fund. This fund has an expense budget of $3,363,682 and at 04/28/23, has incurred expenses in the amount of $593,583. The contract cost of $43,780 is within the remaining expense budget. FUND TYPE: Enterprise Fund (uses self -generated revenue to pay for expenses) OTHER INFORMATION: Kodiak Island Borough Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 230 of 357 AGENDA ITEM #14.A.2. 9, PireDoorSoiutions Compliance Made Easy® Fire and Smoke Rated Damper Repair Agreement This Agreement dated April 18, 2023, by and between Fire Door Solutions LLC, 8245 Nieman Road, Lenexa, Kansas 66214 (hereinafter referred to as FDS) and Kodiak Island Borough, 710 Mill Bay Road Kodiak, AK 99615 (hereinafter referred to as Client) (collectively hereafter referred to as the "Parties'). Work will be performed at Kodiak Fisheries Research Center - 301 Research Court Kodiak, AK 99615. Statement of Services Attn: Dave Conrad The Parties agree on the following: Fire Door Solutions LLC (FDS) will: 1. Provide repairs on non-compliant, fire and smoke rated dampers from the deficiency reports. If the non-compliant dampers cannot be repaired, a listing of the dampers and the location will be provided. 2. Provide a report of all repairs completed. 3. Indicate on the Client Life Safety Plans the location and address of each fire damper. 4. Total price is a fixed fee of $43,780.19. Pricing includes materials required to perform the fire damper repairs, plus any travel, accommodations or per diem expenses incurred as quoted. Upon completion of the initial repair project a listing of the remaining repairs and the associated expense to perform the repairs will be provided. 5. Project Assumptions: a. HEPA Infection Control Cart Required: Yes ❑ No i . If YES, will Client be supplying the HEPA Cart? Yes ❑ No b. Facility escort Required: Yes ❑ No C. Facility will provide an electrician or panel -controlled actuators: Yes M No ❑ 6. There will be an additional charge of $55.00 for each damper that required additional testing while onsite. 7. Standby time (down time) over 15 minutes due to access issues, availability of client personnel, incorrect Life Safety Plans, no Life Safety Plans, etc. that are out of FDS control will be invoiced at $120.00 per hour/man. 8. Pricing quoted above does not include sales tax. Sales tax will be charged on each service and product, where applicable, unless Client provides a sales tax exemption certificate to FDS. 9. All prices and service estimates are based on validated life safety prints and are valid for forty-five (45) days. 10. Price is only valid if FDS' technicians(s) can work a minimum of eight (8) hours per day during the project. If less than eight (8) hours a day are made available, FDS reserves the right to adjust pricing to accommodate for the lost production time. Price is based on ability to work nights and weekends as needed. Project start date for the work set forth in this Agreement shall be established by mutual consent of both Parties. 11. Any fees for parking, badging, background checks or fees specific to working at the Client facility will be assessed on the final invoice. This will also include any special supplies that may be required for a project (e.g., job specific labels or inventory systems). 8245 Nieman Road, Lenexa, Kansas 66214 FD510112022 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 231 of 357 AGENDA ITEM #14.A.2. PireDoorSoiutions Compliance Made Easy® TERMS AND CONDITIONS 1. All work shall be completed in a professional manner. FDS is an independent contractor, not an employee of the Client. 2. Client warrants that it has the power and authority to enter into this Agreement. Client also acknowledges all information provided is true, accurate and is not misleading. The Client agrees not to infringe the legal rights of others. 3. FDS shall provide services to the Client in accordance with the terms of this Agreement which is expressly incorporated into any other agreements ratified by the Parties. In the event of any inconsistency between the terms of this Agreement and the agreement, the terms of the agreement shall control. Any changes to this document must be in writing and signed by both Parties. The full agreement of the Parties is expressed in this Agreement, no understandings or other documents shall modify this Agreement unless expressly agreed to in writing and signed by both Parties. 4. This Agreement contains the Confidential Information of FDS ("Confidential Information"). Confidential Information will remain the exclusive property of the FDS. The Client will not use Confidential Information to the detriment of the Service Provider. 5. Insurance a) Client understands that FDS is not an insurance provider and does not guarantee the Client against loss caused by fire damage. The Parties agree that FDS does not and cannot warrant that the services will prevent loss in the event of a fire. FDS's responsibility is solely limited to providing inspections and/or repair services. b) FDS warrants that it is insured for injury or loss because of the acts of the FDS in the amount of $1,000,000 per incident. The Client shall notify FDS promptly of any risk or safety issues at the Client facility or facilities. c) It is understood that FDS shall not be liable for any damage more than the amount paid by the Client to FDS. Both Parties to this Agreement shall each be solely responsible for its own acts and negligence unless otherwise specifically stated in writing. 6. FDS is an Equal Opportunity Employer and does not discriminate based on race, creed, sex, age, marital status, or national origin and complies with all pertinent laws. 7. Warranty a) FDS warrants to the Client that FDS' inspection and repair/installation services shall be free from manufacturer defects in materials for a period of one year and workmanship for a period of six months. FDS cannot warrant against issues arising from device use, misuse, abuse, or neglect. b) Notwithstanding any other provision of this proposal to the contrary, except for the warranties set forth above, FDS makes no other express warranties and hereby disclaims all implied warranties of any kind whatsoever including without limitation any implied warranty of merchantability or fitness for a particular purpose or compliance with any law, regulation, specification or Agreement. c) Notwithstanding any other provision of this proposal to the contrary, in no event shall FDS be liable for any indirect, incidental, special or consequential damages of any natures whatsoever, including without limitation lost profits. In no event will FDS be liable to the Client for punitive damages or lost profits. 8. Wage Rates. Price is based on FDS using its standard wage rates on this project. In the event that FDS is required to pay wages higher than the standard, the price may increase. 9. Administrative Requests. Any requests for additional administrative work beyond the agreed upon scope of service (report revisions, binder requests, etc.) shall be invoiced at $80 per hour. An estimate of hours will be provided based on the scope of work requested. 10. FDS shall not be required to perform any work relating to the removal or abatement of asbestos or polychlorinated biphenyls (PCBs). If the Contractor encounters a hazardous material or substance or otherwise made known to FDS including but not limited to asbestos or polychlorinated biphenyls (PCBs) FDS shall, upon recognizing the condition, immediately stop work in the affected area and report the condition to the client. 8245 Nieman Road, Lenexa, Kansas 66214 FD510112022 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 232 of 357 AGENDA ITEM #14.A.2. PireDoorSoiutions Compliance Made Easy® PAYMENT 1. The Client shall pay FDS the Agreement sum of $43,780.19. Any additional dampers identified, tested and inspected at a rate of $55.00 per damper will be added to the final invoice. 2. Agreements over $20,000.00 require a twenty-five percent (25%) non-refundable deposit at scheduling, alternatively, agreements that include damper replacements require a non-refundable deposit of fifty percent (50%) of the total agreement payment due upon receipt. 3. The final invoice will include all parking fees, badging fees, background check fees or any other fees specific to working at client's facility. If special supplies are required for a project (e.g., job specific labels or inventory systems) the cost of that item(s) will be included in the final invoice. Payment for all services provided under this Agreement shall be due upon Client's receipt of FDS's invoice for such services unless other terms are agreed upon. 4. Payment for all services provided under this Agreement shall be due upon Client's receipt of FDS's invoice for such services unless other terms are agreed upon. 5. Payment shall be considered late if not paid within thirty (30) days of FDS's delivery of the invoice to Client or not paid by the agreed upon payment term. All late invoices shall accrue a late fee up to 1.5% per month. 6. Client is responsible for payment of FDS's costs and attorney fees if FDS needs to retain an attorney for payment collections. Client agrees to submit to the personal jurisdiction of the District Court of Johnson County, Kansas. 7. A cancellation fee of ten percent (10%) shall apply if an Agreement has been signed and/or purchase order has been issued for the project by the client. Should FDS be deployed for the project and a cancellation is required/requested, a cancellation fee of twenty percent (20%) will be applied as well as a service charge of $1,250.00 per technician. If materials have been received by Client for the project a shipping/restocking fee may apply if returned. 8. Credit Card payments made on or after February 1, 2022, will incur a 3% processing fee (except CO & CT). 9. FDS reserves the right to progress bill on extended term projects. 10. Please provide: Accounts Payable Contact: Accounts Payable Email: Accounts Payable Phone: Signature (Please print name) Title Date PO# (if applicable) Fire Door Solutions LLC Scott Richlin EVP of Sales Fire Door Solutions LLC Phone: 913-356-5991 Fax: 913-273-0554 Email: contracts@firedoorsolutions.com 8245 Nieman Road, Lenexa, Kansas 66214 FD510112022 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 233 of 357 AGENDA ITEM #14.A.2. roo aEMED18 Compliance Made Easy M 1 k, (AF FireD* Solutio-' PRO ENT ® 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Fire Damper Inspection and Compliance Report Kodiak Island Borough Kodiak, AK Inspection Dates: 4/12/2023 - 4/13/2023 Page 1 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 234 of 357 AGENDA ITEM #14.A.2. *ar.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com NEPA Code Reference The hospital operates fire and smoke dampers one year after installation and then at least every six years to verify that they fully close. The results and completion dates are documented. Note: For additional guidance on performing tests, see: NFPA 90A-2012: 5.4.8 NFPA 80-2010: 19.4 NFPA 105-2010: 6.5 Page 2 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 235 of 357 AGENDA ITEM #14.A.2. *;ZF.MF. � IE3" 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Fire Damper Report Summary Inspection Summary Total number of dampers inspected 40 Passed Dampers 1 Failed Dampers 39 No Damper Present 1 Repair Summary Dampers Not Repaired 39 Page 3 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 236 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •—myremedi8.com 10895215 NOT RESOLVED r.0 General Maintenance Room fFk/ � Inspector: David Canizalez Location: #110 exq j Inspection Date: 4/12/2023 Wall Type: Fire/Smoke i tg ioassus lg Kodiak Island Borough s Building: Main Type: Fire/Smoke Damper aCa Floor: Kodiak—Page-09 Status: Life Safety D Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Pulled power. Bad actuator. Will need to be replaced: 10895216 Inspector: D �l D � Inspection Date: �.. !iassszis u B Building: ��; C Floor: Deficiency Detail David Canizalez Location: Field Support Room #114 4/12/2023 Wall Type: Fire/Smoke I 7---1 Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_09 Status: Life Safety = Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Pulled power to actuator. Bad actuator. Will need to be replaced rw Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for Tor inspection/maintenance of damper " Page 4 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 237 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •—myremedi8.com 10895217 NOT RESOLVED D Inspector: David Canizalez Location: Field Support Room #114 O/B- D. Inspection Date: 4/12/2023 Wall Type: Ceiling ^' P,I roasszr� 4,) Building: Kodiak Island Borough Type: Fire/Smoke Damper Main ko 4/ Floor: Kodiak_Page_09 Status: Life Safety Air— W., Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Pulled power to actuator. Has power, bad actuator. Will need to be replaced i Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Very difficult area to install access door. Will need for inspection/maintenance of damper 108�9�5218 Q./ Inspector: David Canizalez Location: Mechanical Room #115 p 4,1 Inspe Date: �toiesszte_< 4/12/2023 Wall Type: Fire/Smoke Building: Kodiak Island Borough Type: Fire/Smoke Damper SSD 1 Main D. Floor: Kodiak—Page-09 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Pulled power to actuator. Bad actuator, will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of dampers Page 5 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 238 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895219 • ' 4, Jr Inspector: Inspection Date: David Canizalez 4/12/2023 Location: Wall Type: Storage Room #113 Fire/Smoke / \� roassns „_ Building: Floor: h Kodiak Island Borough g Main Kodiak_Page_09 Type: Status: Fire/Smoke Damper Life Safety I Deficien Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Pulled power from actuator, bad actuator. Will need to be replaced 10895220 Inspector: /~r 1.a9122. 1 -1Inspection Date: iassszzo 1J Building: 4 pI Floor: Deficiency DOW Kaleb Esqueda Location: Aquarium Lobby 4/12/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_09 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts needed. Pulled power to actuator, has power. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts 6 M-0 needed. Will need access door for inspection/maintenance of damper„ Page 6 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 239 of 357 AGENDA ITEM #14.A.2. $aEMEOIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895221 • ' 4�; ii- Inspector: David Canizalez Location: Shellfish Lab Room #1371/S Hatch Inspection Date: 4/12/2023 Wall Type: Fire/Smoke ioa9szu —7 Building: Kodiak Island Borough Type: Fire/Smoke Damper _ I Main 4—; Floor. Kodiak_Page_10 Status: Life Safety - D Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Pulled power, has power. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895222 2CjD.j _ Inspector: - -" Inspection Date: massz2z \„ Building: T—„ Floor: Deficiency Detail Kaleb Esqueda Location: Main Tank Lab#137 4/12/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_10 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need power hooked up to test actuator. They want to replaced them anyways Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 7 of 23 4/18/2023 �FI Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 240 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •—myremedi8.com Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need to be wired up in order to test. They want to replace the actuator regardless 108895224 10895223 •T RESOLVED u Inspector: Kaleb Esqueda Location: Main Tank Lab #137 Location: J— Inspection Date: _ 4/12/2023 ., Inspection Date: 4/12/2023 Wall Type: Fire/Smoke i msosz23= _ Building: Kodiak Island Borough Type: Fire/Smoke Damper .f• Main „ . Floor: Kodiak_Page_10 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need to be wired up in order to test. They want to replace the actuator regardless 108895224 Sea Water Control Room .0 Inspector: 2J—'#132 Kaleb Esqueda Location: J— Inspection Date: _ 4/12/2023 Wall Type: Fire/Smoke iossszza 95 ' Building: Kodiak Island Borough Main Type: Fire/Smoke Damper Floor: Kodiak_Page_10 Status: Life Safety Deficiency Detail - Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts 'A needed. No power to actuator. Client wants to replace actuators regardless. Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 8 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 241 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895225 NOT • Inspector: Kaleb Esqueda Location: Stairwell / F Inspection Date: 4/12/2023 Wall Type: Fire/Smoke 0895225 Kodiak Island Borough Building: Type: Fire/Smoke Damper Main /(\ Floor: Kodiak_Page_09 Status: Life Safety D Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts needed. Checked for power. Bad actuator. Needs to be replaced. is 10895226 Iy-1 Inspector: 26 Inspection Date: 0895226 Building: — Floor: Deficiency Detail David Canizalez Location: Sea Water Control Room #132 4/12/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_10 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need to be replaced. Client wants to replace them all Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper ia Page 9 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 242 of 357 10895227 I� Inspector: rlI'. Inspection Date: ; .6 roesszn _ Building: 22 3 Floor: Deficiency Detail $aEMEOIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com Kaleb Esqueda Location: Cold Room #3 4/12/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_10 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895228 2t�I' .° Inspector: F Inspection Date: ji°asszza Building: 'c M Floor: Kaleb Esqueda Location 4/12/2023 Wall Type Kodiak Island Borough Type: Main Kodiak_Page_10 Status: AGENDA ITEM #14.A.2. Space Above Cold Room #2 Fire/Smoke � r7-7 Fire/Smoke Damper Life Safety , Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need power but client wants to replace them regardless Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 10 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 243 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895229 Tank Lab Garage 2nd Floor -.- f -- -4 - - Inspector: David Canizalez Location: Catwalk 2c �r_ � �--- Inspection Date: 4/12/2023 Wall Type: Fire/Smoke los9szz9 r� Building: Kodiak Island Borough Type: Fire/Smoke Damper Main Floor: Kodiak_Page_10 Status: Life Safety D Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. No power to actuator. Needs to be replaced. Client wants to replace all actuators Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts -,- - needed. Will need access door for inspection/maintenance of damper 10895230 Inspector: Inspection Date: 9 10895230 IBuilding: I __ Floor: Deficiency Detail David Canizalez Location: General Salt Water Lab #132 Catwalk 4/12/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_10 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. No power to actuator. Entire 1st floor east wing is out of power. Client wants to replace them Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 11 of 23 4/18/2023 El Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 244 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895231 NOT RESOLVED yam, D3J Inspector: David Canizalez Location: Penthouse #3 H r 2 Inspection Date: 4/12/2023 Wall Type: Fire/Smoke 1112123t Kodiak Island Borough Building: Main Type: Fire/Smoke Damper Do Floor: Kodiak_Page_13 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/12/2023 Deficiency not repaired: additional parts needed. Bad actuator. Will need to be replaced Al 10895232 Inspector: F Inspection Date: 1aess232� Building: \ V Floor: Deficiency De� Kaleb Esqueda Location: Contaminants Lab #207 4/12/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_ll Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/12/2023 Deficiency not repaired: additional parts needed. Will need power hooked up to actuator, but actuator will need to be replaced Page 12 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 245 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895233 NOT RESOLVED AQ.) J Inspector: Kaleb Esqueda Location: 2nd floor storage room Inspection Date: 4/13/2023 Wall Type: Fire/Smoke loessz3 �� Kodiak Island Borough LW Building: Type: Fire/Smoke Damper Main -� Jg Floor: Kodiak_Page_ll Status: Life Safety Deficiencetail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Could be a bad relay or connector. Client wants to replace them Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper • 10895234 Jq nz0 Inspector: 37 33 Inspection Date: Ko • �� 10995239 H Building: 4 M 3g '� Floor: Deficiency Detail Kaleb Esqueda Location: 2nd floor storage area 4/13/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_ll Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 13 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 246 of 357 AGENDA ITEM #14.A.2. $aEMEOIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • vrww.myremedi8.com 10895235 9IRRI 9• • 1222 Inspector: David Canizalez Location: Woman's Locker Room Inspection Date: 4/13/2023 Wall Type: Ceiling tbessiss Kodiak Island Borough Building: Main Type: Fire/Smoke Damper Floor: Kodiak _Page _10 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. No power to east wing, client wants to replace all actuators regardless Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts m needed. Will need access door for inspection/maintenance of damper,..�� 10895236 o Inspector: David Canizalez Location: Woman's Locker Room � w Y Inspection Date: 4/13/2023 )2221 roa9sz3e Kodiak Island Borough - Building: Main Floor: Kodiak Page No damper was present at specified location Page 14 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 247 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895237 NOT - r Inspector: David Canizalez Location: Dive Room Ir Inspection Date: 4/13/2023 Wall Type: Fire/Smoke tasssz37® Building: Kodiak Island Borough Type: Fire/Smoke Damper Main 0217 Floor: Kodiak_Page_10 Status: Life Safety W Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need to be 4_ replaced by client request Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895238 043B Inspector: D F Inspection Date: 1aess23e's Building: r Floor: Defici David Canizalez Location: Office Space #211 4/13/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_ll Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need power, wants to replace actuator regardless Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 15 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 248 of 357 10895239 _ Inspector: Inspection Date: 11 ios9sz39 Building: Floor: Defie'anev Oata'I $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: Corridor O/S Elevator 4/13/2023 Wall Type: Ceiling Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_12 Status: Life Safety AGENDA ITEM #14.A.2. Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 f Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts I1 1 needed. No power to actuator. Willneed to be replaced. Client wants to replace all of them 10895240 Inspector: Inspection Date: /134 108952;Z Building: co Floor: Deficiency Detail David Canizalez Location: Secretary Area Office #204 4/13/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_ll Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts 7*)4 needed. No power to actuator. Client suggest to replaced them all Page 16 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 249 of 357 $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895241 AGENDA ITEM #14.A.2. Ll It's flor corridor above Inspector: Kaleb Esqueda Location: wateor lines across room 119 Inspection Date: 4/13/2023 Wall Type: Fire/Smoke iL —. 10895241 Building: Kodiak Island Borough Type: Fire/Smoke Damper � Main Floor: Kodiak_Page_10 Status: Life Safety D Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Could be a bad relay or connector. Client wants to replace them It Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. Will need door for inspection/maintenance of damper 10895242 3Inspector: IZTB. Inspection Date: 10895242 .XD Building: -D Floor: Deficie� Kaleb Esqueda Location 4/13/2023 Wall Type Kodiak Island Borough Type: Main Kodiak_Page_10 Status: 1st floor compressed air _ room _ Fire/Smoke - tiI Fire/Smoke Damper Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Could be a bad relay or connector. Client wants to replace them Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts ki needed. Will need access door for inspection/maintenance of damper Page 17 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 250 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895243 NOT • Inspector: Kaleb Esqueda Location: 2nd floor corridor 9 F Inspection Date: 4/13/2023 Wall Type: Fire/Smoke I: 1089si4a Kodiak Island Borough Jim Building: Type: Fire/Smoke Damper Main 9H Floor: Kodiak _Page _11 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Could be a bad relay or connector. Client wants to replace them ii 10895244 Inspector: Inspection Date: Z lae9sz44 Building: Floor: Deficiency Kaleb Esqueda Location: 2nd floor office 212 4/13/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak—Page-11 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 %A/LlTFf,11 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts `/ J' needed. No power to actuator. Could be a bad relay or connector. Client wants to re place them 65 floor secretary office Inspector: Kaleb Esqueda Location: 2 4 Inspection Date: 4/13/2023 Wall Type: Fire/Smoke 10895245 Building: Kodiak Island Borough Type: Fire/Smoke Damper Main Floor: Kodiak—Page-11 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Could be a bad relay or connector. Client wants to replace them Page 18 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 251 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895246 Location: Equipment Storage #216 NOT RESOLVED 1 s5 ` Inspector: Kaleb Esqueda Location: 2nd floor equipment storage 216 Inspection Date: 4/13/2023 Wall Type: Fire/Smoke 4 Building: Kodiak Island Borough Type: Fire/Smoke Damper .4 Main Floor: Kodiak_Page_11 Status: Life Safety D Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Could be a bad relay or connector. Client wants to replace them AR, Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Ll 10895247 Inspector: Inspection Date: �J raessz47 E Building: �Tg Floor: Deficiency D David Canizalez Location: Equipment Storage #216 4/13/2023 Wall Type: Fire/Smoke Fr Kodiak Island Borough Type: Fire/Smoke Damper -r-_ Main Kodiak_Page_ll Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Client suggest we replace actuators regardless Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper I. Page 19 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 252 of 357 $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895248 �I Inspector: Kaleb Esqueda Location: O/S Office #224 in Corridor 5<R 54 Inspection Date: 4/13/2023 Wall Type: Ceiling ioa9szaa Building: Kodiak Island Borough Type: Fire/Smoke Damper it Main _3 Floor: Kodiak_Page_12 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. Power to relay, no power to jbox connected to actuator, client suggest to replace all actuators. 10895249 21 Inspector: r Inspection Date: xa T �10ss5249 _ Building: 3N 9 Floor: Deficiency Detail David Canizalez Location: 2nd floor mail room #242 4/13/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_12 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Could be a bad relay or connector. Client wants to replace them 10895250 Inspector: 79 F r to Inspection Date: proa9szs� _ Building: 57-10IfC.D 32-� Floor: Deficiency Detail AGENDA ITEM #14.A.2. Kaleb Esqueda Location: O/S Computer Lab #230 4/13/2023 Wall Type: Ceiling Kodiak Island Borough Type: Fire/Smoke Damper Main ItR!19 KodiakPage_12 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. Power to relay, no power to ibox connected to damper. Client suggests it will need to be replaced Page 20 of 23 4/18/2023 04 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 253 of 357 AGENDA ITEM #14.A.2. $aEMEDIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895251 I NOT RESOLVED Z5 "-� i /� Inspector: David Canizalez Location: Corridor Kara Laboratory - 21jInspection Date: 4/13/2023 Wall Type: Ceiling Type: 10895251 "zo Kodiak Island Borough Kodiak_Page_12 Status: Life Safety N,i4�1? Building: Main Type: Fire/Smoke Damper Floor: Kodiak_Page_11 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Client suggest we replace them all 10895252 �-C Inspector: QInspection Date: 108sszsz Building: Floor: Deficiency Detail David Canizalez Location: O/S Coffee Bar#236 4/13/2023 Wall Type: Fire/Smoke Kodiak Island Borough Type: Fire/Smoke Damper Main Kodiak_Page_12 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need to be replaced. Client suggest 21 10895253 I Inspector: Kaleb Esqueda Location: Hatch O/S Library #237 Inspection Date: 4/13/2023 Wall Type: Fire/Smoke 1Is3 93 j U Building: Kodiak Island Borough Main Type: Fire/Smoke Damper 3412 r Floor: Kodiak_Page_12 Status: Life Safety F.fwe qu Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No Power to actuator. Bad actuator Will need to be replaced Page 21 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 254 of 357 AGENDA ITEM #14.A.2. $aEMEDIE3' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895254 IT ki Is Inspector: Kaleb Esqueda Location: Office Space #234 :.D 41 Inspection Date: 4/13/2023 Wall Type: Fire/Smoke taesszsai- — Kodiak Island Borough Building: Type: Fire/Smoke Damper Main I u Floor: Kodiak _Page _12 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. No power to actuator. Will need to be ;a replaced. Client suggest we replace all Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/13/2023 Deficiency not repaired: additional parts needed. Will need access door for n inspection/maintenance of damper Page 22 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 255 of 357 AGENDA ITEM #14.A.2. *;qr=Mr=01E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Inspection Report Certification Prepared By: Signed for and on behalf of Remedi8: i -a"'5a, & ,5&0w�c Manz& Kaleb Esqueda Stefanie Harris Life Safety Inspector Operations Support Manager (855)714-3473 (855)714-3473 Customer Complaints or Appeals Remedi8's Customers may file a complaint or appeal of inspection services rendered by emailing supportCamvremedi8.com. Please include specific details in regards to your complaint or appeal. Remedi8 will respond to all complaints or appeals within 72 hours. This report is for the exclusive use of Remedi8's Client and is provided pursuant to the Remedi8 Inspection Agreement between Remedi8 and its Client. Remedi8's responsibility and liability are limited to the terms and conditions of the Inspection Agreement. Remedi8 assumes no liability to any party, other than to the Client in accordance with the Inspection Agreement, for any loss, expense or damage occasioned by the use of this report. Only the Client is authorized to permit copying or distribution of this report and then only in its entirety. Any use of the Remedi8 name or one of its marks must first be approved in writing by Remedi8. This report in itself does not demonstrate that the material, product, or service is, or has ever been, eligible to bear a Remedi8 registered mark. Inspections are not conducted for the purposes of production quality control and do not relieve the Client of their obligations in this respect. This report does not constitute certification. THIS REPORT IS THE CONFIDENTIAL PROPERTY OF THE CLIENT ADDRESSED. THE REPORT MAY ONLY BE REPRODUCED IN FULL. PUBLICATION OF EXTRACTS FROM THIS REPORT IS NOT PERMITTED WITHOUT WRITTEN APPROVAL FROM REMEDIB. ANY LIABILITY ATTACHED THERETO IS LIMITED TO THE FEE CHARGED FOR THE INDIVIDUAL PROJECT FILE REFERENCED. THE RESULTS OF THIS REPORT PERTAIN ONLY TO THE SPECIFIC ITEMS EVALUATED. Page 23 of 23 4/18/2023 Version 1 Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke... Page 256 of 357 C) O v 0 z 0 N CD N v O CA) v _ � 1 I I I 1 T QOros - D 1 7C0 ^ ` JI- co 7E O/pJ f rR 6 or,p V�f0: - r0 pu o -I gy�pp,, ` 10895215 s�9 c, oJ? O1,D , 115. 7g bye 70 44 �C; 71^ 3, 1088A955216°j . 0107 KD�0j0= - 7J }� 1.0895219- fir " M. 0 401•? 6g I"'10895217�' x.; N 7p E7 011 II , ` �- ,1:� ,, ..oleo 01 •$o. V 1 108952180, �, •r 3• a w 1 •�^.. / .. 7E � 73 � _ .. 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KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING SUBJECT: Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Damper Repairs At The Providence Kodiak Island Medical Center With Remedi8 DBA Fire Door Solutions ORIGINATOR: Dave Conrad, E&F Director/Admin Official RECOMMENDATION: Move to authorize the manager to approve reimbursement of the fire and smoke damper repairs at the Providence Kodiak Island Medical Center with Remedi8 DBA Fire Door Solutions in the amount of $111,771.99. DISCUSSION: Recently, the Providence Kodiak Island Medical Center (PKIMC) had the Joint Commission Surveyors in Kodiak. They identified the fire dampers at the hospital to be deficient. PKIMC hired Remedi8 dba FireDoorSolutions to come in and inspect the facilities fire dampers. More than three years ago the fire dampers were identified as an issue during a Life Safety Survey and PKIMC was granted an extension to fix the failed fire dampers. Now that this new survey has been completed, PKIMC is required to remedy the issue within 45 days and are pushing to get the repairs completed as quickly as possible. Due to the urgency on PKIMC's side to complete this project, PKIMC authorized Remedi8 to do the repair work already. Remedi8 did the mechanical inspection of the fire dampers and have the knowledge and the means to complete the repairs to make PKIMC fire dampers compliant again. PKIMC is requesting that the Kodiak Island Borough reimburse them for the repairs. ALTERNATIVES: • Approve the reimbursement. • Reject the reimbursement. FISCAL IMPACT: Payment for this contract will be made from the Hospital fund. This fund has an expense budget of $1,284,272 and at 04/28/23, has incurred expenses in the amount of $43,218. The contract cost of $111,772 is within the remaining expense budget. FUND TYPE: Enterprise Fund (uses self -generated revenue to pay for expenses) OTHER INFORMATION: Kodiak Island Borough Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 262 of 357 AGENDA ITEM #14.D.1. 9, PireDoorSoiutions Compliance Made Easy® Fire and Smoke Rated Damper Repair Agreement This Agreement dated April 14, 2023, by and between Fire Door Solutions LLC, 8245 Nieman Road, Lenexa, Kansas 66214 (hereinafter referred to as FDS) and Providence Kodiak Island Medical Center, 1915 Rezanof Drive Kodiak, AK 99615 (hereinafter referred to as Client) (collectively hereafter referred to as the "Parties'). Work will be performed at 1915 Rezanof Drive Kodiak, AK 99615. Statement of Services Attn: Dan Arnett The Parties agree on the following: Fire Door Solutions LLC (FDS) will: 1. Provide repairs on non-compliant, fire and smoke rated dampers from the deficiency reports. If the non-compliant dampers cannot be repaired, a listing of the dampers and the location will be provided. 2. Provide a report of all repairs completed. 3. Indicate on the Client Life Safety Plans the location and address of each fire damper. 4. Total price is a fixed fee of $111,771.99. Pricing includes materials required to perform the fire damper repairs, plus any travel, accommodations or per diem expenses incurred as quoted. Upon completion of the initial repair project a listing of the remaining repairs and the associated expense to perform the repairs will be provided. a. Project includes installation of 73 access doors, 64 actuators, and 38 conversion kits. 5. Project Assumptions: a. HEPA Infection Control Cart Required: Yes N No ❑ i . If YES, will Client be supplying the HEPA Cart? Yes N No ❑ b. Facility escort Required: Yes ❑ No N C. Facility will provide an electrician or panel -controlled actuators: Yes N No ❑ 6. There will be an additional charge of $55.00 for each damper that required additional testing while onsite. 7. Standby time (down time) over 15 minutes due to access issues, availability of client personnel, incorrect Life Safety Plans, no Life Safety Plans, etc. that are out of FDS control will be invoiced at $120.00 per hour/man. 8. Pricing quoted above does not include sales tax. Sales tax will be charged on each service and product, where applicable, unless Client provides a sales tax exemption certificate to FDS. 9. All prices and service estimates are based on validated life safety prints and are valid for forty-five (45) days. 10. Price is only valid if FDS' technicians(s) can work a minimum of eight (8) hours per day during the project. If less than eight (8) hours a day are made available, FDS reserves the right to adjust pricing to accommodate for the lost production time. Price is based on ability to work nights and weekends as needed. Project start date for the work set forth in this Agreement shall be established by mutual consent of both Parties. 11. Any fees for parking, badging, background checks or fees specific to working at the Client facility will be assessed on the final invoice. This will also include any special supplies that may be required for a project (e.g., job specific labels or inventory systems). 8245 Nieman Road, Lenexa, Kansas 66214 FD510112022 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 263 of 357 AGENDA ITEM #14.D.1. PireDoorSoiutions Compliance Made Easy® TERMS AND CONDITIONS 1. All work shall be completed in a professional manner. FDS is an independent contractor, not an employee of the Client. 2. Client warrants that it has the power and authority to enter into this Agreement. Client also acknowledges all information provided is true, accurate and is not misleading. The Client agrees not to infringe the legal rights of others. 3. FDS shall provide services to the Client in accordance with the terms of this Agreement which is expressly incorporated into any other agreements ratified by the Parties. In the event of any inconsistency between the terms of this Agreement and the agreement, the terms of the agreement shall control. Any changes to this document must be in writing and signed by both Parties. The full agreement of the Parties is expressed in this Agreement, no understandings or other documents shall modify this Agreement unless expressly agreed to in writing and signed by both Parties. 4. This Agreement contains the Confidential Information of FDS ("Confidential Information"). Confidential Information will remain the exclusive property of the FDS. The Client will not use Confidential Information to the detriment of the Service Provider. 5. Insurance a) Client understands that FDS is not an insurance provider and does not guarantee the Client against loss caused by fire damage. The Parties agree that FDS does not and cannot warrant that the services will prevent loss in the event of a fire. FDS's responsibility is solely limited to providing inspections and/or repair services. b) FDS warrants that it is insured for injury or loss because of the acts of the FDS in the amount of $1,000,000 per incident. The Client shall notify FDS promptly of any risk or safety issues at the Client facility or facilities. c) It is understood that FDS shall not be liable for any damage more than the amount paid by the Client to FDS. Both Parties to this Agreement shall each be solely responsible for its own acts and negligence unless otherwise specifically stated in writing. 6. FDS is an Equal Opportunity Employer and does not discriminate based on race, creed, sex, age, marital status, or national origin and complies with all pertinent laws. 7. Warranty a) FDS warrants to the Client that FDS' inspection and repair/installation services shall be free from manufacturer defects in materials for a period of one year and workmanship for a period of six months. FDS cannot warrant against issues arising from device use, misuse, abuse, or neglect. b) Notwithstanding any other provision of this proposal to the contrary, except for the warranties set forth above, FDS makes no other express warranties and hereby disclaims all implied warranties of any kind whatsoever including without limitation any implied warranty of merchantability or fitness for a particular purpose or compliance with any law, regulation, specification or Agreement. c) Notwithstanding any other provision of this proposal to the contrary, in no event shall FDS be liable for any indirect, incidental, special or consequential damages of any natures whatsoever, including without limitation lost profits. In no event will FDS be liable to the Client for punitive damages or lost profits. 8. Wage Rates. Price is based on FDS using its standard wage rates on this project. In the event that FDS is required to pay wages higher than the standard, the price may increase. 9. Administrative Requests. Any requests for additional administrative work beyond the agreed upon scope of service (report revisions, binder requests, etc.) shall be invoiced at $80 per hour. An estimate of hours will be provided based on the scope of work requested. 10. FDS shall not be required to perform any work relating to the removal or abatement of asbestos or polychlorinated biphenyls (PCBs). If the Contractor encounters a hazardous material or substance or otherwise made known to FDS including but not limited to asbestos or polychlorinated biphenyls (PCBs) FDS shall, upon recognizing the condition, immediately stop work in the affected area and report the condition to the client. 8245 Nieman Road, Lenexa, Kansas 66214 FD510112022 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 264 of 357 AGENDA ITEM #14.D.1. PireDoorSoiutions Compliance Made Easy® PAYMENT 1. The Client shall pay FDS the Agreement sum of $111,771.99. Any additional dampers identified, tested and inspected at a rate of $55.00 per damper will be added to the final invoice. 2. Agreements over $20,000.00 require a twenty-five percent (25%) non-refundable deposit at scheduling, alternatively, agreements that include damper replacements require a non-refundable deposit of fifty percent (50%) of the total agreement payment due upon receipt. 3. The final invoice will include all parking fees, badging fees, background check fees or any other fees specific to working at client's facility. If special supplies are required for a project (e.g., job specific labels or inventory systems) the cost of that item(s) will be included in the final invoice. Payment for all services provided under this Agreement shall be due upon Client's receipt of FDS's invoice for such services unless other terms are agreed upon. 4. Payment for all services provided under this Agreement shall be due upon Client's receipt of FDS's invoice for such services unless other terms are agreed upon. 5. Payment shall be considered late if not paid within thirty (30) days of FDS's delivery of the invoice to Client or not paid by the agreed upon payment term. All late invoices shall accrue a late fee up to 1.5% per month. 6. Client is responsible for payment of FDS's costs and attorney fees if FDS needs to retain an attorney for payment collections. Client agrees to submit to the personal jurisdiction of the District Court of Johnson County, Kansas. 7. A cancellation fee of ten percent (10%) shall apply if an Agreement has been signed and/or purchase order has been issued for the project by the client. Should FDS be deployed for the project and a cancellation is required/requested, a cancellation fee of twenty percent (20%) will be applied as well as a service charge of $1,250.00 per technician. If materials have been received by Client for the project a shipping/restocking fee may apply if returned. 8. Credit Card payments made on or after February 1, 2022, will incur a 3% processing fee (except CO & CT). 9. FDS reserves the right to progress bill on extended term projects. 10. Please provide: Accounts Payable Contact: Accounts Payable Email: Accounts Payable Phone: Signature (Please print name) Title Date PO# (if applicable) Fire Door Solutions LLC Scott Richlin EVP of Sales Fire Door Solutions LLC Phone: 913-356-5991 Fax: 913-273-0554 Email: contracts@firedoorsolutions.com 8245 Nieman Road, Lenexa, Kansas 66214 FD510112022 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 265 of 357 AGENDA ITEM #14.D.1. —1foo �EMED1 Compliance Made Easy EFireDOMSolutions- PRE1IIEW 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Fire Damper Inspection and Compliance Report Providence Kodiak Island Medical Center Kodiak, AK Inspection Dates: 4/5/2023 - 4/11/2023 Page 1 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 266 of 357 AGENDA ITEM #14.D.1. (�' pd;: aFMED1 a,N 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com NEPA Code Reference The hospital operates fire and smoke dampers one year after installation and then at least every six years to verify that they fully close. The results and completion dates are documented. Note: For additional guidance on performing tests, see: NFPA 90A-2012: 5.4.8 NFPA 80-2010: 19.4 NFPA 105-2010: 6.5 Page 2 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 267 of 357 AGENDA ITEM #14.D.1. *;qCMr= SM� 1 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Fire Damper Report Summary Inspection Summary Total number of dampers inspected 129 Passed Dampers 36 Failed Dampers 93 Repair Summary Dampers Not Repaired 93 Page 3 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 268 of 357 AGENDA ITEM #14.D.1. *;qr=Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214. (855) 714- FIRE (3473) • www.myremedig.com 10895076 _ Inspector: David Canizalez Location: 3rd Floor Attic Catwalk Inspection Date: 4/5/2023 Wall Type: Fire/Smoke �— Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper $C� 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail Damper passed inspection 10895077 � - 1 Inspector: David Canizalez Location: 3rd Floor Attic Catwalk Inspection Date: 4/5/2023 Wall Type: Fire/Smoke ..,: s.. Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper ivR 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail Damper passed inspection 10895078 • Inspector: Kaleb Esqueda Location: 3rd Floor Attic Catwalk Inspection Date: 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor J� Floor: 3 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator, bad actuator. Will need to be replaced Page 4 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 269 of 357 10895+079 I"1OSP� Inspector: - Q �—� Inspection Date: �� or�v�m-ice Building: Floor: Deficiency Detail $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: 3rd Floor Attic Catwalk 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety AGENDA ITEM #14.D.1. Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/5/2023 Deficiency not repaired: additional parts ti - needed. Power to actuator. Bad actuator. Will need to be replaced 10895080 NOT RESOLVED DSPIITAL Inspector: Kaleb Esqueda Location: 3rd Floor Attic Catwalk Inspection Date: 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak 1 Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Page 5 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 270 of 357 10895081 r�---� Inspector: 1+ Inspection Date: Building: 1 Floor: V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: 3rd Floor Attic Catwalk 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety Deficiency Detail W Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895082 Inspector: Inspection Date: Building: 1 Floor: Deficiency Detail David Canizalez Location: 3rd Floor Attic Catwalk 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety AGENDA ITEM #14.D.1. Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Actuator has power, but actuator is bad. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 6 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 271 of 357 10895083 Inspector: Inspection Date: I ia�soe, Building: Floor: V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: 3rd Floor Attic Catwalk 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety Deficiency Detail W Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Actuator is bad. Needs to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper AGENDA ITEM #14.D.1. 10895084 V NOTRESOLVED Inspector: David Canizalez Location: 3rd Floor Attic Catwalk Inspection Date: 4/5/2023 Wall Type: Fire/Smoke law5w Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Actuator is bad. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 7 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 272 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895085 • • Inspector: David Canizalez Location: 3rd Floor Attic Catwalk Inspection Date: 4/5/2023 Wall Type: Fire/Smoke ? Im®s Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail N Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Actuator is bad. +, Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Deficiency not repaired: additional parts Phase 1 David Canizalez 4/5/2023 i. needed. Will need access door for inspection/maintenance of damper 10895086 V NOTRESOLVED r Inspector: David Canizalez Location: 3rd Floor Attic Catwalk OL Inspection Date: 4/5/2023 Wall Type: Fire/Smoke }-+ Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 1 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper f Page 8 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 273 of 357 1089508.7 Inspector: Inspection Date: 4 Building: Floor: Deficiency Detail AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: 3rd Floor Attic Catwalk 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor it 3 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895088 Inspector: Kaleb Esqueda Location: 3rd Floor Attic Catwalk f� Inspection Date: 4/5/2023 Wall Type: Fire/Smoke ' Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper - 3rd Floor---` Floor: 3 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 10895089 Inspector: Kaleb Esqueda Location: 3rd Floor Attic Catwalk Inspection Date: 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper �fi-- 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail Damper passed inspection Page 9 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 274 of 357 10895090 i r - Inspector: Inspection Date: sosssmo'�I'�-� Building: Floor: Deficiency Detail W V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: 3rd Floor Attic Catwalk 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper f 3rd Floor 3 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced AGENDA ITEM #14.D.1. 10895091 • Inspector: David Canizalez Location: 3rd Floor Attic Catwalk • Inspection Date: 4/5/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Actuator has power, but actuator is bad. Will need to be replaced / 11 Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper i �x Page 10 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 275 of 357 AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895092 • • rr Inspector: David Canizalez Location: 3rd Floor Attic Catwalk ( Inspection Date: 4/5/2023Wall Type: Fire/Smoke Providence Kodiak - - Building: Island Medical Center Type: Fire/Smoke Damper 1 3rd Floor 1 Floor: 3 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts r=_ needed. Power to actuator. Bad actuator. Will need to be replaced 10895093 NOT RESOLVED ITAL Inspector: Kaleb Esqueda Location: 3rd Floor Attic Catwalk _ Inspection Date: 4/5/2023 Wall Type: Fire/Smoke j Providence Kodiak 1 Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor _ ° Floor: 3 Status: Life Safety Mov Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/5/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will _ need to be replaced 10895094 1 Inspector: 1 'yl Inspection Date: Building: Floor: Deficiency Detail Kaleb Esqueda Location: 3rd Floor Attic Catwalk 4/5/2023 Wall Type: Non Rated Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor =- 3 Status: Non life safety Damper passed inspection Page 11 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 276 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895095 • ' .C�1 Inspector: _ _: Inspection Date: David Canizalez 4/5/2023 Location: Wall Type: 3rd Floor Attic Catwalk Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895096 NOT RESOLVE[] Inspector: David Canizalez Location: 3rd Floor Attic Catwalk r; �___ Inspection Date: 4/5/2023 Wall Type: Fire/Smoke WIL Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper _ 3rd Floor - r -- Floor: 3 Status: Life Safety DefiMov ciency Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts 1 needed. Power to actuator. Actuator is bad. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 7.+-F Phase 1 David Canizalez 4/5/2023 Deficiency not repaired: additional parts needed. Will need access door for 61t64 inspection/maintenance of damper Page 12 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 277 of 357 AGENDA ITEM #14.D.1. V-OaEMED18=M 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •—myremedi8.com 10895097 NOT RESOLVED Inspector: David Canizalez Location: DDs to OR Corridor F ® Inspection Date: 4/6/2023 Wall Type: Fire/Smoke massov� Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor Floor: 2 Status: Life Safety Deficiency De Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895098 Inspector: -__ - Inspection Date: Building: Floor: Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for ILi inspection/maintenance of damper Page 13 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 278 of 357 Ik David Canizalez Location: OR Men's Locker Room 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for ILi inspection/maintenance of damper Page 13 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 278 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895099 NOT • _ Inspector: David Canizalez Location: OR Endoscopy Room #236 Inspection Date: 4/6/2023 Wall Type: Fire/Smoke m�san Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor r Floor: 2 Status: Life Safety Deficiency Detail N Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper_ 10895100 _ Inspector: Inspection Date: IL�6951W Y Building: Floor: Deficiency Detail David Canizalez Location: OR Endoscopy Room #236 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety L J Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 14 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 279 of 357 10895101 t Inspector: YInspection Date: ' Building: Floor: V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: 3rd Floor Attic Catwalk 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety Deficiency Detail W Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Actuator is bad Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895102 Inspector: Inspection Date: Building: Floor: Deficiency Detail David Canizalez Location: 3rd Floor Attic Catwalk 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced AGENDA ITEM #14.D.1. Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 i Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 15 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 280 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895103 NOT ' Inspector: David Canizalez Location: 3rd Floor Attic Catwalk {� - Inspection Date: 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak k Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail N Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper r 10895107 Inspector: D. Inspection Date: Building: Floor: Deficiency Detail David Canizalez Location: OR Sterile Prep #248 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety L J Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts- needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for t inspection/maintenance of damper t Page 16 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 281 of 357 AGENDA ITEM #14.D.1. $-OIREMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895108 �► [�� ■:�•Y�] ��l �l -Inspector: David Canizalez Location: OR Sterile Supply #242 �•'i Inspection Date: 4/6/2023 Wall Type: Fire/Smoke .oanme Providence Kodiak ` Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor M L Floor: 2 Status: Life Safety Deficiency Detail N Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. ti Needs to be replaced L Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895109 ® nspector: 1 ' Inspection Date: 1 ■ 1 Ir 1 Building: 1 1 g 1 1 irs�i 1 Floor: Deficiency Detail Page 17 of 57 David Canizalez Location: OR Endoscopy Room #236 4/6/2023 Wall Type: Non Rated Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Non life safety Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 282 of 357 10895110 Inspector: ` Inspection Date: Building: g: Floor: Deficiency Detail AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: 3rd Floor Attic Catwalk 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor it 1 3 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895111 Inspector: Kaleb Esqueda Location: 3rd Floor Attic Catwalk _ lrj Inspection Date: 4/6/2023 Wall Type: Fire/Smoke laeys�i� Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Mov Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895112 / Inspector: Inspection Date: Z Building: Y Floor: Deficiency Detail Kaleb Esqueda Location: 3rd Floor Attic Catwalk 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety r� Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 18 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 283 of 357 10895113 j—' Inspector: -, Inspection Date: I�BY'113 Building: Floor: Deficiency Detail W AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: 3rd Floor Attic Catwalk j/Jj - 4/6/2023 Providence KodiakILs° Island Medical Center Wall Type: Type: Fire/Smoke Fire/Smoke Damper. F` 'i- -- iuw 3rd Floor 3 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Deficiency not repaired: additional parts Tit— needed. Power to actuator. Bad actuator. Will need to be replaced . im Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper - 10895114 Inspector: �a Inspection Date: Building: f � Floor: Deficiency Detail Kaleb Esqueda Location: 3rd Floor Attic Catwalk 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety L J Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 7-3 Page 19 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 284 of 357 AGENDA ITEM #14.D.1. *;qr=Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214. (855) 714- FIRE (3473) • www.myremedig.com 10895115 ' Inspector: David Canizalez Location: DDs of Corridor#131 Inspection Date: 4/10/2023 Wall Type: Ceiling rnasr Providence Kodiak Building: Island Medical Center Type: Fire Damper 1st Floor Floor: RP Status: Life Safety Deficiency Detail - Damper passed inspection 10895116 " B _ Inspector: David Canizalez Location: O/5 of Office #A105 Inspection Date: 4/10/2023 Wall Type: Ceiling iDassuc Providence Kodiak Building: Island Medical 1st Floor Center Type: Fire Damper Floor: RP Status: Life Safety Damper passed inspection 10895117 Inspector: Kaleb Esqueda Location: Sterile Prep #248 (� Inspection Date: 4/6/2023 Wall Type: Ceiling Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor Floor: 2 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Imo+ Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 20 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 285 of 357 10895118 IF Inspector: Y 1 Inspection Date: 16 Building: Floor: Deficiency Detail AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214. (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: OR Mens Locker Room 4/6/2023 Wall Type: Non Rated Providence Kodiak - Island Medical Center Type: Fire/Smoke Damper ! i. 2nd Floor 2 Status: Non life safety Damper passed inspection 10895119 NOT RESOLVED Inspector: Kaleb Esqueda Location: OR Woman's Locker Room [`+ Inspection Date: 4/6/2023 Wall Type: Fire/Smoke .. i Providence Kodiak 1K Ir JI Building: Island Medical Center Type: Fire/Smoke Damper ii 2nd Floor Floor: 2 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Needs to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for S' inspection/maintenance of damper Page 21 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 286 of 357 10895120 - Inspector: Inspection Date: ioaysrzo Building: 1 Floor: Deficiency Detail $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: OR Endoscopy Room #236 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper AGENDA ITEM #14.D.1. 10895121 NOT RESOLVED Inspector: Kaleb Esqueda Location: OR Endoscopy Room #236 r Inspection Date: 4/6/2023 Wall Type: Fire/Smoke taemzt Providence Kodiak -. Building: Island Medical Center Type: Fire/Smoke Damper - 2nd Floor Floor: 2 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 1089. ■5122 Inspector: Inspection Date: Building: Floor: Deficiency Detail David Canizalez Location: 3rd Floor Attic Catwalk 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 22 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 287 of 357 10895124 - � Inspector: Inspection Date: ,.Wm Building: Floor: Deficiency De V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com David Canizalez Location: 3rd Floor Attic Catwalk 4/6/2023 Wall Type: Fire/Smoke Providence Kodiak 4/6/2023 Wall Type: Island Medical Center Type: Fire/Smoke Damper 3rd Floor 3 Status: Life Safety Type: Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895125 II Inspector: David Canizalez Location: 3rd Floor Attic Catwalk L V Inspection Date: 4/6/2023 Wall Type: Fire/Smoke mann Providence Kodiak _ Building: Island Medical Center Type: Fire/Smoke Damper _ Floor: 3rd Floor 3 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Page 23 of 57 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of dampers 4/12/2023 AGENDA ITEM #14.D.1. Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 288 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895126 1& NOT' Inspector: David Canizalez Location: 3rd Floor Attic Catwalk Inspection Date: 4/6/2023 Wall Type: Fire/Smoke Foss.�x Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 3 Status: Life Safety Deficiency Detail N Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/6/2023 Deficiency not repaired: additional parts needed. Will need access door for — inspection/maintenance of dampers 10895127 Inspector: David Canizalez Location: OR Waiting Room #228 `. Inspection Date: 4/7/2023 Wall Type: Fire/Smoke .os9n;r Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor Floor: 2 Status: Life Safety Deficiency DetW Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced. 7. Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for _ inspection/maintenance of damper. Page 24 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 289 of 357 10895128 Inspector: Inspection Date: YY �a9511B Building: Floor: Deficiency Detail V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com Kaleb Esqueda Location: OR Waiting Room #228 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Floor: Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895129 Deficiency Detail David Canizalez Location: OR Waiting Room #228 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety L J Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of dampers Page 25 of 57 4/12/2023 AGENDA ITEM #14.D.1. n Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 290 of 357 Inspector: (� Inspection Date: 16695129 Building: Floor: Deficiency Detail David Canizalez Location: OR Waiting Room #228 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety L J Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of dampers Page 25 of 57 4/12/2023 AGENDA ITEM #14.D.1. n Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 290 of 357 AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will - need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895131 Inspector: IInspection Date: Building: Floor: Deficiency Detail David Canizalez Location: Elevator Lobby#227 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety L J Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts- �� needed. Will need access door for inspection/maintenance of damper . �� i Page 26 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 291 of 357 10895130 NOT • Inspector: Kaleb Esqueda Location: Elevator Lobby#207 F Inspection Date: 4/7/2023 Wall Type: Fire/Smoke __ rmvs�3o Providence Kodiak _ -' Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor Floor: 2 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will - need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895131 Inspector: IInspection Date: Building: Floor: Deficiency Detail David Canizalez Location: Elevator Lobby#227 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety L J Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts- �� needed. Will need access door for inspection/maintenance of damper . �� i Page 26 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 291 of 357 10895132 Inspector: VInspection Date: = Building: Floor: Deficiency Detail AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: Corridor#201 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor Ts 2 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895133 Inspector: .---Inspection Date: 'x0895133 Building: Floor: Deficiency Detail Kaleb Esqueda Location: Electrical/Mechanical Room #251 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak _ Island Medical Center Type: Fire/Smoke Damper r — 2nd Floor 2 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 27 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 292 of 357 10895134 -- Inspector: In Date: Building: Floor: V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com Kaleb Esqueda Location: DDs of Corridor #201 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895135 Inspector: Inspection Date: ►.. Building: Floor: Deficiency Detail Kaleb Esqueda Location: DDs to Corridor #201 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety AGENDA ITEM #14.D.1. Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts - needed. Power to actuator. Bad actuator. Will need to be replaced J$ Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for r. inspection/maintenance of damper I f - Page 28 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 293 of 357 10895136 Inspector: I '�. Inspection Date: Building: Floor: Deficiency Detail $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: DDs of Corrdior#201 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety AGENDA ITEM #14.D.1. Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 5 10895137 • iInspector: David Canizalez Location: C.T Scan Room #254 Inspection Date: 4/7/2023 Wall Type: Fire/Smoke IMSM Providence Kodiak ._ Building: Island Medical Center Type: Fire/Smoke Damper 3rd Floor Floor: 2 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will ' need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 71 Page 29 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 294 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895138 Ah m NOT' Inspector: Kaleb Esqueda Location: Radiology Check In Desk '1r Inspection Date: 4/7/2023 Wall Type: Fire/Smoke C r:: ' • :a' 2e! Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper , 1� 2nd Floor W Floor: 2 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will n� need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 r Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Needs access door for inspection/maintenance of damper 10895139 NOT RESOLVED p�. Inspector: David Canizalez Location: Anesthesia Corridor ff239A V Inspection Date: 4/7/2023 Wall Type: Fire/Smoke � Providence Kodiak mi � Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor M Floor: 2 Status: Life Safety Deficiency Detail V W Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will ii need to be replaced �f i Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for .t �� inspection/maintenance of damper Page 30 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 295 of 357 10895140 1 Inspector: 1 jInspection Date: L�� -- �� — Building: Floor: Deficiency Detail V-OaEMED18=M 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •—myremedi8.com David Canizalez Location: Woman's Restroom #283 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895141 Inspector: Inspection Date: rBuilding: inov, Floor: Deficiency Detail Kaleb Esqueda Location: Mens Restroom #284 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety L J Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for in inspection/maintenance of damper Page 31 of 57 4/12/2023 AGENDA ITEM #14.D.1. Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 296 of 357 10895142 Inspector: Inspection Date: ,. Building: Floor: Deficiency Detail ■ 10895143 j� Inspector: r Inspection Date: i�695145 �, Building: Floor: Deficiency Detail $-OaFEMEDIG' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: Stairwell 5002 4/7/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 2nd Floor 2 Status: Life Safety Damper passed inspection &i Kaleb Esqueda Location: 4/7/2023 Wall Type: Providence Kodiak Island Medical Center Type: 2nd Floor 2 Status: AGENDA ITEM #14.D.1. ER Treatment Room #275 Fire/Smoke Fire/Smoke Damper Life Safety 51 Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional partsi� needed. Power to actuator. Bad actuator. Will need to be replace Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/7/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper L� Page 32 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 297 of 357 10895144 Inspector: Inspection Date: roaysraa 1 Building: Floor: Deficiency Detail $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: E.R Corridor k273A 4/7/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/7/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 10895145 AGENDA ITEM #14.D.1. Inspector: Kaleb Esqueda Location: ER Dictation Room Restroom #280A — — V Inspection Date: 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor ip4m� Floor: 2 Status: Life Safety Deficiency Detail Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895146 �\ Inspector: jInspection Date: 1 1 1 Building: A Y Floor: Page 33 of 57 David Canizalez Location: Anesthesia Corridor #239A 4/8/2023 Wall Type: Ceiling Providence Kodiak Island Medical Center Type: Fire Damper 2nd Floor 2 Status: Life Safety Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 298 of 357 10895147 Inspector: Inspection Date: iosysra Building: Floor: Deficiency Detail $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: ER Dictation Room Restroom #280A 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895148 Inspector: r f� Inspection Date: Building: Floor: Deficie 10895149 Inspector: Inspection Date: * Building: T Floor: Deficiency Detail AGENDA ITEM #14.D.1. 0 David Canizalez Location: Business Office #208 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak FA Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Damper passed inspection David Canizalez Location: Office Room #204 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type. Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will _ need to be replaced Page 34 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 299 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895150 NOT RESOLVED Inspector: Kaleb Esqueda Location: 2nd floor ER nurse station �I � I Inspection Date: 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper i 2nd Floor1 Floor: 2 Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Willr need to be replace Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for _� r inspection/maintenance of damper 10895151 V NOTRESOLVED Inspector: Kaleb Esqueda Location: 2nd floor ER clean stor111LIQ Inspection Date: 4/8/2023 Wall Type: Fire/Smoke �ssr Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 2nd Floor Floor: 2 Status: Life Safety Deficiency Del V Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Willlagi need to be replace Inadequate access door to test damper -NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 35 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 300 of 357 10895152 Inspector: yF Inspection Date: -----r — Building: Floor: Deficiency Detail AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of dampers 10895153 Inspector: II Inspection Date: — � Building: Floor: Dellienvy Detail 10895154 i Inspector: Inspection Date: oe9s��^ 4r Building: Floor: Deficiency Detail Page 36 of 57 _ David Canizalez Location: DDs by Elevator Lobby #1136 4/8/2023 Wall Type: Fire , Providence Kodiak .� Island Medical Center Type: Fire Damper 1st Floor ^"•'J)�� RP Status: Life Safety Damper passed inspection Kaleb Esqueda Location: 1st floor double doors 4/8/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor I'mW,—- RP Status: Life Safety mmwv Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 301 of 357 David Canizalez Location: ER Vestibule #277 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 2nd Floor 2 Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of dampers 10895153 Inspector: II Inspection Date: — � Building: Floor: Dellienvy Detail 10895154 i Inspector: Inspection Date: oe9s��^ 4r Building: Floor: Deficiency Detail Page 36 of 57 _ David Canizalez Location: DDs by Elevator Lobby #1136 4/8/2023 Wall Type: Fire , Providence Kodiak .� Island Medical Center Type: Fire Damper 1st Floor ^"•'J)�� RP Status: Life Safety Damper passed inspection Kaleb Esqueda Location: 1st floor double doors 4/8/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor I'mW,—- RP Status: Life Safety mmwv Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 301 of 357 10895155 Inspector: Inspection Date: �TJi1 �695155�69TS1JSi5� f Building: 711CINKCC � _ Floor: Deficiency Detail 1089955156 Inspector: I 4 Inspection Date: i �69515n � �a Building: Floor: Deficiency Detail *;qr=Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214. (855) 714- FIRE (3473) • www.myremedig.com David Canizalez Location: Electrical Room #121A 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Damper passed inspection David Canizalez Location: DDs in Corridor#114A 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 10895157 �• Inspector: Inspection Date: �mssl's; Building: Floor: Deficiency Detail AGENDA ITEM #14.D.1. ;21 Kaleb Esqueda Location: DDs of Corridor#114A 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper .- lst Floor i RP Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 37 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 302 of 357 10895158 $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: Office #108A 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper AGENDA ITEM #14.D.1. 10895159 NOT RESOLVEEI Inspector: Kaleb Esqueda Location: 1st floor office 108A Inspection Date: 4/8/2023 Wall Type: Fire/Smoke -- r Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 1st Floor Floor: RP Status: Life Safety Deffcie Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced y Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 777 r 1 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts y needed. Will need access door for _ inspection/maintenance of damper Page 38 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 303 of 357 Inspector: Inspection Date: ffi95 5' 'I NES 8 Building: Floor: Deficiency Detail — $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: Office #108A 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper AGENDA ITEM #14.D.1. 10895159 NOT RESOLVEEI Inspector: Kaleb Esqueda Location: 1st floor office 108A Inspection Date: 4/8/2023 Wall Type: Fire/Smoke -- r Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 1st Floor Floor: RP Status: Life Safety Deffcie Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced y Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 777 r 1 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts y needed. Will need access door for _ inspection/maintenance of damper Page 38 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 303 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895r�160 NOT • Inspector: David Canizalez Location: Hazard Room #1158 Inspection Date: 4/8/2023 Wall Type: Ceiling Providence Kodiak I Building: Island Medical Center Type: Fire/Smoke Damper , Li 1st Floor Floor: RP Status: Life Safety Deficiency Detail a Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 10895162 NOT RESOLVED ' Inspector: Iroom Kaleb Esqueda Location: 1st floor elevator pump --- �I Inspection Date: 4/8/2023 Wall Type: Fire/Smoke r Building: Providence Kodiak Island Medical Center Type: - Fire/Smoke Damper r 1st Floor Floor: RP Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 39 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 304 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895163 NOT RESOLVED Inspector: David Canizalez Location: Storage room #122A Inspection Date: 4/8/2023 Wall Type: Fire/Smoke :ea9s�s3 Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper F--+--� - 1st Floor Floor: RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895164 h- Inspector: �J X, Inspection Date: Ham' 164 I ,J Building: Floor: Defiaien David Canizalez Location: Storage Room #122A 4/8/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts_ needed. Power to actuator. Bad actuator. Will need to be replaced . Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 { Phase 1 David Canizalez 4/8/2023 Deficiency not repaired: additional parts`'„' needed. Will need access door for inspection/maintenance of damper Page 40 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 305 of 357 10895165 D tail 10895166 Inspector: Inspection Date: _ Building: • r� i Floor: Deficiency Detail $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214. (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: 1st floor mechanical room 4/8/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection Kaleb Esqueda Location 4/9/2023 Wall Type: Providence Kodiak Island Medical Center Type: 1st Floor RP Status: AGENDA ITEM #14.D.1. 1st floor mechanical room double door Fire/Smoke 21 Fire/Smoke Damper - Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Is 10895167 Inspector: Inspection Date: .— �aa9s�si ® Building: Floor: Deficiency Detail Kaleb Esqueda Location: 4/9/2023 Wall Type: Providence Kodiak Island Medical Center Type: 1st Floor RP Status: 1st floor mechanical room -----------F Fire/Smoke Fire/Smoke Damper . , Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 41 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 306 of 357 Inspector: Inspection Date: L�69S165 Building: Floor: D tail 10895166 Inspector: Inspection Date: _ Building: • r� i Floor: Deficiency Detail $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214. (855) 714- FIRE (3473) • www.myremedi8.com Kaleb Esqueda Location: 1st floor mechanical room 4/8/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection Kaleb Esqueda Location 4/9/2023 Wall Type: Providence Kodiak Island Medical Center Type: 1st Floor RP Status: AGENDA ITEM #14.D.1. 1st floor mechanical room double door Fire/Smoke 21 Fire/Smoke Damper - Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Is 10895167 Inspector: Inspection Date: .— �aa9s�si ® Building: Floor: Deficiency Detail Kaleb Esqueda Location: 4/9/2023 Wall Type: Providence Kodiak Island Medical Center Type: 1st Floor RP Status: 1st floor mechanical room -----------F Fire/Smoke Fire/Smoke Damper . , Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 41 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 306 of 357 AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895168 NOT • Inspector: Kaleb Esqueda Location: 1st floor mechanical room above door to chiller room t Inspection Date: 4/9/2023 Wall Type: Fire 1°n9S1 Providence Kodiak � Building: Island Medical Center Type: Fire Damper � -��- :r 1st Floor Floor: RP Status: Life Safety Deficiency Detail Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895169 1 Inspector: David Canizalez Location: Hospital Maintenance #122 - _y��`F. Inspection Date: 4/9/2023 Wall Type: Fire Providence Kodiak rrr I Building: Island Medical Center Type: Fire Damper } L.11�l,�ll 1st Floor Floor: RP Status: Life Safety Deficiency Detail Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper -* 10895170 NOT • y Inspector: David Canizalez Location: Hospital Maintenance 7!122 Inspection Date: 4/9/2023 Wall Type: Fire - Providence Kodiak na Building: Island Medical Center Type: Fire Damper 17=1. , 1st Floor J: Floor: RP Status: Life Safety Deficiency I Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for - inspection/maintenance of damper Page 42 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 307 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895171 NOT ' Inspector: David Canizalez Location: Mechanical Room EF -2 Unit �Y Inspection Date: 4/9/2023 Wall Type: Ceiling i Providence Kodiak 4 Building: Island Medical Center Type: Fire/Smoke Damper A 1st Floor Floor: RP Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts :� needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper -r 10895172 Inspector: Inspection Date: Building: Floor: Deficiency Detail David Canizalez Location: Mechanical Room #122A 4/9/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 43 of 57 4/12/2023 WIN Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 308 of 357 AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895173 NOT • Inspector: David Canizalez Location: DDs of Storage Room #121 v Inspection Date: 4/9/2023 Wall Type: Fire/Smoke ■ -- rm9srs Providence Kodiak �r Building: Island Medical Center Type: Fire/Smoke Damper � 5f 1st Floor K Floor: RP Status: Life Safety Deficiency Detail Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper�� 10895174 NOT RESOLVE[] Inspector: David Canizalez Location: Biomed Office #1216 Inspection Date: 4/9/2023 Wall Type: Fire/Smoke roessrzi Providence Kodiak . Building: Island Medical Center Type: Fire/Smoke Damper -I f 1st Floor 1 Floor: RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Currently no actuator is mounted. Will need to add one to see if it works Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Will need to be installed on other side of wall. More room Page 44 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 309 of 357 10895175 Inspector: 1•] Inspection Date: �oa9s>>s Building: A Floor: Deficiency Detail V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •—myremedi8.com David Canizalez Location: Storage Room #121 4/9/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety AGENDA ITEM #14.D.1. Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Q, Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 David Canizalez 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 10895176 Inspector: Inspection Date: Building: Floor: Deficiency Detail David Canizalez Location: Cafeteria Entrance Corridor k15S 4/10/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/10/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced kr— Page 45 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 310 of 357 10895177 _J- i Inspector: Inspection Date: rmss�n Building: Floor: $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com David Canizalez Location: Kitchen Storage #A303 4/10/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety AGENDA ITEM #14.D.1. Deficiency Detail a Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/10/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Willi -1 need to be replaced 10895178 Inspector: Inspection Date: ilcessve Building: L - Floor: Deficie 10895179 Kitchen Hallway 4/10/2023 Wall Type: Ceiling Inspector: Kodiak Inspection Date: I Building: Fire Damper Floor: Deficiency Detail David Canizalez Location: Kitchen Hallway 4/10/2023 Wall Type: Ceiling Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Mov Life Safety Damper passed inspection Kaleb Esqueda Location 4/9/2023 Wall Type: Providence Kodiak Island Medical Center Type: 1st Floor RP Status: 1st floor mechanical room by chiller room Fire Fire Damper Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper Page 46 of 57 4/12/2023 —24 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 311 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895180 NOT ' 'DOU$� 3 y}j Inspector: Inspection Date: Kaleb Esqueda 4/9/2023 Location: Wall Type: 1st floor mechanical room chiller room Fire/Smoke) Providence Kodiak d I� Building: Island Medical Center 1st Floor Type: Fire/Smoke Damper Floor: RP Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper 41 10895181 Inspector: Kaleb Esqueda Location: 1st floor mechanical room _ chiller room Inspection Date: 4/9/2023 Wall Type: Fire meas e Providence Kodiak Building: Island Medical Center Type: Fire Damper 1st Floor Floor: RP Status: Life Safety Deficiency Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper WA Page 47 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 312 of 357 AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895182 NOT • Inspector: Kaleb Esqueda Location: 1st floor IT room above door f Inspection Date: 4/9/2023 Wall Type: Fire/Smoke .. 7')SIN Providence Kodiak B Building: Island Medical Center Type: Fire/Smoke Damper 1st Floor Floor: RP Status: Life Safety Deficiency Detail Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper { 10895183 NOT • Inspector: Kaleb Esqueda Location: Storage Room #121 �I 4 R E Inspection Date: 4/9/2023 Wall Type: Fire ` Providence Kodiak _ rti'_II Building: Island Medical Center Type: Fire Damper RI IC1NFC1st Floor: RP Status: Life Safety Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/9/2023 Deficiency not repaired: additional parts needed. Will need access door for inspection/maintenance of damper •I 10895184 Inspector: David Canizalez Location: ENT Exam Room #A221 Inspection Date: 4/10/2023 Wall Type: Fire/Smoke rass�ea Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper ' 1st Floor m m7 Floor: RP Status: Life Safety Deficiency Detail Damper passed inspection Page 48 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 313 of 357 AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895185 NOT • Inspector: Kaleb Esqueda Location: 1st floor office a301 corridor 'V Inspection Date: 4/10/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 1st Floor Floor: RP Status: Life Safety Deficiency Detail Inadequate access door to test damper - NFPA 80-2010 19.4.3, NFPA 105-2010 6.5.4 Phase 1 Kaleb Esqueda 4/10/2023 Deficiency not repaired: additional parts _ needed. Will need access door for inspection/maintenance of dampers 10895186 Inspector: Kaleb Esqueda Location: 1st floor room a303 corridor { Q Inspection Date: 4/10/2023 Wall Type: Fire/Smoke — - ia Providence Kodiak — Building: Island Medical Center Type: Fire/Smoke Damper % ,i 1st Floor I Floor: RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/10/2023 Deficiency not repaired: additional parts _ L� needed. Power to actuator. Bad actuator. Will I, need to be replaced 10895187 - --� Inspector: Kaleb Esqueda Location: lst floor Corridor a304 V l Inspection Date: 4/10/2023 Wall Type: Fire/Smoke Providence Kodiak E— - rBuilding: Island Medical Center Type: Fire/Smoke Damper d" II�' 1st Floor A ' j 1 Floor: RP Status: Life Safety Deficiency Detail IMPMOF Damper passed inspection Page 49 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 314 of 357 10895188 Inspector: Inspection Date: Building: Floor: Deficiency Detail V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214. (855) 714- FIRE (3473) •—myremedi8.com David Canizalez Location: Corridor#173 4/10/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection 10895189 IInspector: David Canizalez Location: Corridor#173 Inspection Date: 4/10/2023 Wall Type: Fire Providence Kodiak Building: Island Medical Center Type: Fire Damper 1st Floor Floor: RP Status: Life Safety Deficiency Detail M 10895190 I� Inspector: v Inspection Date: Building: Floor: Damper passed inspection AGENDA ITEM #14.D.1. Kaleb Esqueda Location: Corridor#173 4/10/2023 Wall Type: Ceiling ow Providence Kodiak Island Medical Center 1st Floor Type: Fire Damper 114— RP Status: Life Safety Damper passed inspection 10895191 Inspector: Kaleb Esqueda Location: 1st floor corridor A221 Inspection Date: 4/10/2023 Wall Type: Ceiling f iosss�9i - Providence Kodiak ! Building: Island Medical Center Type: Fire Damper 1st Floor Floor: RP Status: Life Safety Deficien� Page 50 of 57 Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 315 of 357 AGENDA ITEM #14.D.1. V-OaEMED18=M 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895192 Corridor O/S of storage David Canizalez JL- Inspector: Kaleb Esqueda Location: 1st floor corridor A300 = Inspection Date: 4/10/2023 Wall Type: Ceiling ®n snass:az �1--� Providence Kodiak Fire Damper 1st Floor Building: Island Medical Center Type: Fire Damper • 1st Floor Floor: RP Status: Life Safety 10895193 Inspector: VL �- Inspection Date: io®as�v 'r Building: Floor: 10895194 117 r(y Inspector: LJ1b' - Inspection Date: • �ilmga�pt Building: Floor: 10895195 Inspector: y " Inspection Date: Building: Floor: Page 51 of 57 Damper passed inspection Damper passed inspection David Canizalez Location: Cafeteria Dining Room #A314 4/10/2023 Wall Type: Ceiling ow Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection ;1 Kaleb Esqueda Location: 1st floor corridor 4/10/2023 Wall Type: Ceiling Providence Kodiak + Island Medical Center Type: Fire Damper // 1st Floor It RP Status: Life Safety Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 316 of 357 Corridor O/S of storage David Canizalez Location: room #A303 4/10/2023 Wall Type: Ceiling 11119 Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection David Canizalez Location: Cafeteria Dining Room #A314 4/10/2023 Wall Type: Ceiling ow Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection ;1 Kaleb Esqueda Location: 1st floor corridor 4/10/2023 Wall Type: Ceiling Providence Kodiak + Island Medical Center Type: Fire Damper // 1st Floor It RP Status: Life Safety Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 316 of 357 10895196 Inspector: - Inspection Date: 19695196 Building: Floor: 108����9pppp5197 j`I�pQ Inspector: JJImJll Inspection Date: 1669519] Building: Floor: 10895198 Inspector: "t- Inspection Date: ie6ss19a �-„ Building: Floor: 10895199 4 Inspector: �1- Inspection Date: 19695199 Building: Floor: Page 52 of 57 V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com David Canizalez Location: 0/5 Mail/Copy Room #A401 4/10/2023 Wall Type: Ceiling Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection Kaleb Esqueda Location: 1st floor in front of boiler room 4/10/2023 Wall Type: Ceiling Providence Kodiak Wall Type: Ceiling Island Medical Center Type: Fire Damper 1st Floor Type: Fire Damper RP Status: Life Safety Damper passed inspection David Canizalez Location: Corridor #176A o/s laundry 4/10/2023 Wall Type: room #A408 4/10/2023 Wall Type: Ceiling Providence Kodiak Type: Fire/Smoke Damper Island Medical Center Type: Fire Damper 1st Floor Status: Life Safety RP Status: Life Safety Damper passed inspection Kaleb Esqueda Location: 1st floor corridor door A403 4/10/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Damper passed inspection 4/12/2023 AGENDA ITEM #14.D.1. Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 317 of 357 AGENDA ITEM #14.D.1. $-0aF.Mr=D1E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com 10895200 • Inspector: Kaleb Esqueda Location: 1st floor above men locker r, room corridor 'I Inspection Date: 4/11/2023 Wall Type: Fire/Smoke -'{Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper `V 1st Floor Floor: RP Status: Life Safety Deficiency Detail Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/11/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced ;� W 10895201 Inspector: Inspection Date: toaysmi Building: I Floor: 10895202 .AUNLPHY F-1 Inspector: Inspection Date: Building: Floor: Deficiency Detail Page 53 of 57 Kaleb Esqueda Location: Laundry room hatch _ 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak y Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Damper passed inspection David Canizalez Location: Material Storage room NA403 4/11/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 318 of 357 10895203 LAUNDRY Inspector: F Inspection Date: Building: Floor: 10895204 Inspector: Inspection Date: ,oayszw Building: Floor: D V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com David Canizalez Location: Material Storage #A403 4/11/2023 Wall Type: Fire Providence Kodiak Island Medical Center Type: Fire Damper 1st Floor RP Status: Life Safety Damper passed inspection Kaleb Esqueda Location: Material Storage Room #403 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 Kaleb Esqueda 4/11/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 10895205 Inspector: �• Inspection Date: ro�sz� Building: Floor: Page 54 of 57 David Canizalez Location: Mail Room #A401 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper 1st Floor RP Status: Life Safety Damper passed inspection 4/12/2023 AGENDA ITEM #14.D.1. Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 319 of 357 10895206 Inspector: - Inspection Date: ' Building: Floor: V-0.'REMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedig.com Damper passed inspection AGENDA ITEM #14.D.1. 10895207 NOT • - -J'. Administration Corridor Inspector: David Canizalez Location: #145 yry1 Inspection Date: 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 1st Floor Floor: RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/11/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 10895208 �J Inspector: Inspection Date: umszas Building: Floor: Page 55 of 57 Administration Corridor David Canizalez Location: #145 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak corridor #145 Island Medical Center Type: Fire/Smoke Damper 1st Floor Providence Kodiak RP Status: Life Safety Island Medical Center Type: Fire/Smoke Damper Damper passed inspection AGENDA ITEM #14.D.1. 10895207 NOT • - -J'. Administration Corridor Inspector: David Canizalez Location: #145 yry1 Inspection Date: 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 1st Floor Floor: RP Status: Life Safety Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/11/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be replaced 10895208 �J Inspector: Inspection Date: umszas Building: Floor: Page 55 of 57 Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 320 of 357 1st floor administration Kaleb Esqueda Location: corridor #145 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak Island Medical Center Type: Fire/Smoke Damper _ 1st Floor RP Status: Life Safety Damper passed inspection 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 320 of 357 AGENDA ITEM #14.D.1. V-OaEMEDIS' 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) •-myremedi8.com 10895209 NOT ' Inspector: David Canizalez Location: Office #146 (7 Inspection Date: 4/11/2023 Wall Type: Fire/Smoke Providence Kodiak Building: Island Medical Center Type: Fire/Smoke Damper 1st Floor Floor: RP Status: Life Safety Deficiency De Actuator not working - NFPA 80-2010 19.4.7, NFPA 105-2010 6.5.9 Phase 1 David Canizalez 4/11/2023 Deficiency not repaired: additional parts needed. Power to actuator. Bad actuator. Will need to be repalced Page 56 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 321 of 357 AGENDA ITEM #14.D.1. $;qF.Mr=01E3` 8245 Nieman Rd., Lenexa, KS 66214 • (855) 714- FIRE (3473) • www.myremedi8.com Inspection Report Certification Prepared By: Signed for and on behalf of Remedi8: David &""&y .5&0w�c qavz& David Canizalez Stefanie Harris Life Safety Inspector Operations Support Manager (855)714-3473 (855)714-3473 Customer Complaints or Appeals Remedi8's Customers may file a complaint or appeal of inspection services rendered by emailing supportCamvremedi8.com. Please include specific details in regards to your complaint or appeal. Remedi8 will respond to all complaints or appeals within 72 hours. This report is for the exclusive use of Remedi8's Client and is provided pursuant to the Remedi8 Inspection Agreement between Remedi8 and its Client. Remedi8's responsibility and liability are limited to the terms and conditions of the Inspection Agreement. Remedi8 assumes no liability to any party, other than to the Client in accordance with the Inspection Agreement, for any loss, expense or damage occasioned by the use of this report. Only the Client is authorized to permit copying or distribution of this report and then only in its entirety. Any use of the Remedi8 name or one of its marks must first be approved in writing by Remedi8. This report in itself does not demonstrate that the material, product, or service is, or has ever been, eligible to bear a Remedi8 registered mark. Inspections are not conducted for the purposes of production quality control and do not relieve the Client of their obligations in this respect. This report does not constitute certification. THIS REPORT IS THE CONFIDENTIAL PROPERTY OF THE CLIENT ADDRESSED. THE REPORT MAY ONLY BE REPRODUCED IN FULL. PUBLICATION OF EXTRACTS FROM THIS REPORT IS NOT PERMITTED WITHOUT WRITTEN APPROVAL FROM REMEDI8. ANY LIABILITY ATTACHED THERETO IS LIMITED TO THE FEE CHARGED FOR THE INDIVIDUAL PROJECT FILE REFERENCED. THE RESULTS OF THIS REPORT PERTAIN ONLY TO THE SPECIFIC ITEMS EVALUATED. Page 57 of 57 4/12/2023 Version 1 Authorize The Manager To Approve Reimbursement Of The Fire And Smoke Dam... Page 322 of 357 D c 0 M.N (D 3 (D Sy (Q (D O D 0 (D �17 (D. U) (D (D 0 (D D Q 0 77 (D Sy 0 w N W 0 W „aersa.n. * PROVIDENCE — — — — — Kodiak Island V 11 r Medical Center 10895181 A.ODEAx¢u1LAll.A: BUSINESS KOON.RA5K0.9%15 I AREA BUI T IN 995 UNDER 1991 DEC AND M B 1988 NFPA 101 QOUS 10895179 — — — — — — — � � � � . 7rt 10895171 I o,K� 108951687Z. 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O 1u z iu DateSO3 ¢ N 30, August, 2017 Do Z O LL PROVIDENCE ALASKA KODIAK -LEVEL 3 AREA C Revisions M No. Description Date z SCALE: 1° = 10' (1'=20' @ 11X17) PLOT DATE: 08-30-17 LEGEND v w PANE O BUSINESS NFPA OCCUPANCY vERncAL GRAFT 4L - E / aMOKE Ir a. FIR HN 1B1 IBC OCCUPANCY aaaaaaaaaaaaaeaeaeaaaaa 3 HR FIRE SMOKE FIRE EX SLEEPING SUITE . ' — .. — .. a z Al - FIRE / SMOKE W EXTINGUISHER Sheet Contents 1 HR -FIRE /SMOKE N -NONSLEEPNO 9 rtE I . . . . . . . . IHR - FIRE ONLY LEVEL_ 3 N �i FIRE MANUAL PULL ALARM U ' � — — — — � � — SMOKE o"Rew�u" LIFE SAFETY = HAZARDOUS PROTECTION AREA BOUNDAH�MPARTMENT AREA C LU 1 STAIR ELECTRICAL PANEL w 2 w L° EXIT PASSAGEWAY Sheet Number z EXIT PATHWAY L S 1.0 8 W a AGENDA ITEM #14.D.2. KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING SUBJECT: Confirmation Of Mayoral Appointment To The Architectural/Engineering Review Board of Mr. Codi Allen and Mr. Daniel Rohrer ORIGINATOR: Irene Arellano, Assistant Clerk RECOMMENDATION: Move to confirm the Mayoral appointment of Mr. Codi Allen to the Architectural/Engineering Review Board for a term to expire December 31, 2023, and Mr. Daniel Rohrer for a term to expire December 31, 2025. DISCUSSION: The Clerk's Office received an applications from Mr. Codi Allen and Mr. Daniel Rohrer for the Architectural/Engineering Review Board. There are currently three vacant seats on the Architectural/Engineering Review Board. This appointment would place Mr. Allen in a vacant seat for a term to expire December 31, 2023, and Mr. Rohrer with a term to expire December 31, 2025. The Architectural/Engineering Review Board reviews all architectural and engineering proposals and design drawings for borough -owned buildings and publicly funded projects, evaluate and propose improvements to specifications and drawings, and evaluate the list of proposed architects and forward a recommendation. A plan review schedule shall be established with the architect, which takes into consideration the limited building season available in Kodiak ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Per KIBC 2.100.030 Appointments. A. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. Kodiak Island Borough Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 326 of 357 AGENDA ITEM #14.D.2. Irene Arellano From: noreply@civicplus.com MWEED Sent: Tuesday, April 18, 2023 8:48 AM To: Clerks Subject: Online Form Submittal: Application Form APR 18 2023 BOROUGH CLERK'S OFFICE Application Form KODAK ALASKA Please complete the online form below. Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. PERSONAL INFORMATION Full Name Codi J Allen Physical Address Where you 412A Sentinel Island Ave Claim Residency: Phone Num ber(s)(numeric 9079425925 only): Email Address(s): codi.j.allen@gmail.com Employer/Occupation: Providence/Project Manager Select the the Board, Architectural/Engineering Review Board Committee, Commission, or Work Group for which you are applying: Other: Field not completed. PLEASE ANSWER THE FOLLOWING Are you a Borough Yes Resident? V If yes, for how long? 1 year , Are you a registered voter? Yes *(Planning And Zoning Commissioners, Once Appointed, Will Be Required To Fill Out APOC Financial Disclosure Forms)* Are You Willing To File Yes APOC Financial Disclosure Forms? 9 Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 327 of 357 AGENDA ITEM #14.D.2. BACKGROUND INFORMATION Please List Any Current Project Management Institute, Council for Six Sigma Memberships Or Organization(S) You Belong To Or Participate In: What Background, Special Council for Six Sigma Certification (CSSC) Lean Six Sigma Training, Education, Black Belt #mLTBP7NebB, Preparing for the Project Experience, Or Credentials Management Institute's Project Management Professional Do You Possess And Will Exam (PMP), Excavation Safety Inspector, T2 Public Agency Bring To Your SelecVon(S): Work Zone Traffic Controller Lead, MS Office (Excel, SharePoint, Vizio, Project), AutoCAD LT, Civil 3D & Bluebeam, Esri Geographic Information Systems Software, AK Certified Erosion &Sediment Control Lead, Oregon ODOT ADA Inspector Why Are You Interested In Serving On The Selected Board, Committee, Commission, Or Work Group? Explain Your Main Reason For Applying. This May Include Information On Future Goals Or Projects You Wish To See Accomplished Or Any Additional Information That May Assist The Mayor And Assembly In The Decision - Making Process: Additional Information, A Resume, Or Letter Of Interest May Be Uploaded But Is Not Required. My reason for applying is based on observations where changes can occur after project execution opposed to during project planning and review. This leads to costly changes and delays during construction. I would like to share these past experiences and support the Borough in the review of proposed projects while being part of the improvement prior to the work being undertaken. Architectural Engineering Review Board Resume.pdf FOR CLERKS OFFICE STAFF ONLY Email not displaying correctly? View it in your browser. Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 328 of 357 AGENDA ITEM #14.D.2. Codi Allen 412A SENTINEL ISLAND AVE KODIAK, AK 1907-942-5925 1 CODI.J.ALLEN@GMAIL.COM Education M.S. I Project Management I Colorado State University I Current B.S I Project Management I Colorado State University I Magna Cum Laude 12020 A.A.S I Electromechanical Engineering Technology Excelsior College I Honors 12015 Relevant Project Experience • VCT -SBH Underwater Repairs -$850K • PVMC Building Expansion -$500K • H.H.E. School Exterior Renovation -$1.5M • Ferry Slip Road Utility Undergrounding-$1.8M • City of Newport Street Upgrades -$655k • WWTP Biosolids Renovation -$750k Intent Certifications & Technical Training • Council for Six Sigma Certification (CSSC) Lean Six Sigma Black Belt #mLTBP7NebB • Council for Six Sigma Certification (CSSC) Lean Six Sigma Green Belt # aygkWnANhp • Preparing for the Project Management Institute's Project Management Professional Exam (PMP) • Excavation Safety Inspector • T2 Public Agency Work Zone Traffic Controller • CPR/AED/Basic Life Support • MS Office (Excel, SharePoint, Vizio, Project) • Mac OS (Pages, Numbers, iCloud) • AutoCAD LT, Civil 3D & Bluebeam • Esri Geographic Information Systems Software I am looking to serve my community, and the Architectural/Engineering Review Board best aligns with my past experiences. l hope to help my community improve through future projects that enrich the lives of my friends, family, and residents; while providing oversight focused on safety, code compliance, and stakeholder interest. My reason for applying is based on observations where changes can occur after project execution opposed to during project planning and review. This leads to costly changes and delays during construction, which negatively impact the community. l would like to use lessons learned from these past experiences and support the Borough in the review of proposed projects while being part of the improvement prior to the work being undertaken. Work Experience PROJECT MANAGER I PROVIDENCE KODIAK ISLAND MEDICAL CENTER 12022 -PRESENT • Develops and implements processes, procedures, and initiatives to execute project requirements. • Monitor project progress, enhance organizational performance, and address performance deficiencies. • Responsible for work prioritization, implementing cost saving tools, and making decisions based on quality objectives. • Manages the activities required to meet or exceed performance objectives and organizational goals. • Performs all necessary management functions to plan, implement, track, report, and deliver the required scope of work in proposed project plan under periodical review by Executive Leadership. • Conducts root cause analysis, identifies high risk areas, and identifies solutions to reduce risk and avoid problems throughout project lifecycle. • Manages all project personnel in accordance with highly matrixed organizational policies and procedures and union collective bargaining agreements. • Demonstrates quality control leadership and commitment by participation and improvement to the Quality Control Program within a High Reliability Organization. ENGINEERING TECHNICIAN I CITY OF NEWPORT 12019-2022 • Actively perform site visits and document construction progress, while verifying quality assurance compliance associated with City design standards and specifications. Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 329 of 357 AGENDA ITEM #14.D.2. • Preform duties as the City's (owner) representative during contracted construction projects and communicates operational activities routinely to owner • Develop and maintain good working relationships with contract customers, subcontractors, and suppliers. • Estimate and prepare cost reports for capital improvement construction projects and major maintenance projects. • Review and validate invoices from contractors and prepare pay applications for payment to contractors. • Conduct boundary, construction, and site planning surveys for future projects, while importing data and designing base maps using Civil 3D. • Update and maintain city project database records and electronic files to support the City's permitting and geographic information systems software (GIS). PROJECT MANAGER I CITY OF VALDEZ 12017-2019 • Generate/manage design and service contracts for various projects including construction, goods procurement and preventative maintenance services ranging in cost from $10K to $1M. • Estimate, schedule, and performed earned value analysis, and cost forecasting on project scopes consisting of packaged power generation assemblies, building maintenance, heavy civil, medical, and marine infrastructure improvements; varying in size from $40K -$1.4M • Coordinate up to 15 major maintenance/capital improvement projects concurrently maximizing equipment, personnel, and resources. • Reviews proposed project purchases, financial transactions, and obligations, and approves within delegated authorities. Manages the project budget and prioritizes requirements to balance funding and support the mission of the site. • Personnel management including but not limited to; contract interpretation, labor agreement application, personnel onboarding and contract termination. • Supervised and provided construction and management support for 3 to 15 craft supervisors, field engineers, administrative assistants, and cost controllers. • Managed and tracked submittals, transmittals, RFI's, redline, and work packages for DOT regulated projects. FACILITIES MAINTENANCE COORDINATOR I PROVIDENCE VALDEZ MEDICAL CENTER 12015-2017 • Supervised maintenance staff of 2-3 personnel, while responsible for the operation and preventative maintenance of a 21 -bed critical access hospital. • Developed budgets, manages within approved budgets, and reports financial status. • Maintained a zero -discrepancy facility wide inspection report from Center for Medicare and Medicaid (CMS) & Joint Commission life safety surveys two years in a row. • Coordinated major system upgrades with multiple departments, vendors, and City of Valdez staff. • Upgrade projects included the Hil-Rom nurse call system installation, Trane chiller installation, facility UPS renovation, 3 boiler replacements, and OR humidity control systems. • Plans and formulates work plans, organizes tasks, and reviews maintenance data to determine efficiency and effectiveness, and to ensure successful performance. MACHINERY TECHNICIAN I UNITED STATES COAST GUARD 2010-2015 • Over 10,000 hours of maintenance, operation, and implementation experience focused in engine repair, high pressure air, plumbing, and electrical power production equipment. • Managed a team of 3-5 personnel responsible for the daily operation of facility/ship machinery, and power production. • Constructed land-based navigation aids using a variety of carpentry skills and equipment. • Constructed various items for operational needs including wooden structures, retrofitting interior furnishings, bathroom renovations, and fabrication of metal structures. • Ensured hazardous waste was gathered and disposed of in accordance with local USCG policy. Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 330 of 357 Application For Boards, Committees, Commission & Work Groups AGENDA ITEM #14.D.2. Office of the Borough Clerk 710 Mill Bay Road, Room 234 Kodiak, AK 99615 Phone: (907) 486-9310 Fax: (907) 486-9391 clerks@kodiakak.us Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. The Information on this form will also provide the basic information to the Mayor and Assembly Members on your interest in serving on the selected Board, Committee, Commission, or Work Group. Applicant information Full Name: Physical Address Where you Claim Residency: S0� CfP-� Mailing Address: l` 0 7�6 Phone Number(s): 010 7 - � � 0 6 - 0 [ -7 % y EmailAddress(s): Trd � rC- i) f- o04" A� - n�:l Em ployer/Occu patio n: 5 Ct-c- Check the Board, Committee, Commission, or Work Group for which you are applying: XArch itectural/Engineering Review Board O Bay View Road Service Area O Citizens Board of Equalization O Fire Protection Area No. i O Kodiak Fisheries Development Association O Monashka Bay Road Service Area O Kodiak Fisheries Work Group O Mission Lake "Tide Gate" Service Area O Parks and Recreation Committee O Service Area No. 1 O Planning and Zoning Commission* O Trinity Island Street Light Service Area O Solid Waste Advisory Board O Womens Bay Service Area Board O Other: 0 Woodland Acres Street Light Service Area Please the Following �A,,nswer Are you a Borough Resident? l��aces O No If yes, for how long? Are you a registered voter? KY es O No *(Planning and Zoning Commissioners, once appointed, will be required to fill out APOC Financial Disclosure Forms)* Are you willing to file APOC financial Disclosure forms? O Y es)M�No Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 331 of 357 AGENDA ITEM #14.D.2. Background Information Please list any current memberships or organization(s) you belong to or participate in: What background, special training, education, experience, or credentials do you possess and will bring to your selection(s): Why are you interested in serving on the selected Board, Committee, Commission, or Work Group? Explain your main reason for applying. This may include information on future goals or projects you wish to see accomplished or any additional information that may assist the Mayor and Assembly in the decision-making process. You may attach an additional page if needed: r (k(,( Xo e r c�[ A. -O o�Cjc LJn A resume or letter of interest may be attached but is not required. �STAFf US4.ONLY - Registered voter of the Borough: 66Yes O No Resident of the Service Area: dYes O No Date Received: 2409M APR 18 2023 BOROUGH C;LUMS OFFICE KODIAK, ALASKA Date Provided to Mayor or Assembly: REVISED 03/23 Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 332 of 357 AGENDA ITEM #14.D.2. KODIAK ISLAND BOROUGH ARCH ITECTURAL/ENGINEERING REVIEW BOARD BUILDING CODE BOARD OF APPEALS NAME TERM CONTACT NO. EMAIL 1 Jerrol Friend (Chair) 1950 Mill Bay Rd. 2023 (907) 539-1975 907 486-9308/1975 JerroiCcDfriendcontractors.com Scott Arndt 2 Jon Melin 2011 Mill Bay Road #2 2024 (907) 539-1589 Jon. premierCcDalaska.net 3 Tyler Swanson 473 Curlew Way 2023 (907) 512-5568 907 481-1636 tys(cD_kiha.org 4 Jascha Zbitnoff (Vice -Chair) PO Box 9012 2025 (907) 942-3215 lascha(a)brgchan.com 5 2023 6 2024 7 2025 NON-VOTING EX-OFFICIOS 1 Aimee Williams Borough Manager (907) 486-9302 awilliams(a)kodiakak.us 2 Scott Arndt Assembly Member (414) 791-3745 907 481-3745 Call instead of email 3 Cindy Mika School District Superintendent or Design e Cyndy.mika(a)-kibsd.org 4 Duncan Fields School Board Representative (907) 317-5959 (907) 486-6393 907 486-8835 Dfields8925(o)gmail.com STAFF Dave Conrad E&F Director 907 486-9340 dconrad kodiakak.us LEGISLATION: Kodiak Island Borough Code 2.125 Architectural/Engineering Review Board Kodiak Island Borough Code 15.45 Building Code Board of Appeals By Laws Adopted and Ratified on September 2, 2010 Rev. by IA On: 05/01/2023 Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 333 of 357 AGENDA ITEM #14.D.2. Ch. 2.125 Architectural/Engineering Review Board I Kodiak Island Borough Code Page 1 of 2 Chapter 2.125 ARCHITECTURAL/ENGINEERING REVIEW BOARD Sections: 2.125.010 Established. 2.125.020 Terms of office. 2.125.030 Qualifications. 2.125.040 Responsibilities. 2.125.050 Organization. * Editor's note: Ord. FY2021-41 reestablishes the architectural/engineering review board effective midnight May 20, 2021, through December 31, 2024. 2.125.010 Established. There is established the architectural/engineering review board, which shall consist of seven voting members, to be appointed by the mayor. The board shall be subject to the provisions of Chapter 2.100 KIBC. [Ord. 2006-04 §2; Ord. 02-15 §2, 2002; Ord. 99-09 §2, 1999; Ord. 98-02 §8,1998; Ord. 96-16 §2,1996; Ord. 95-03 §2,1995; Ord. 93-61 §2,1993; Ord. 87-33-0 §2, 1987. Formerly §2.45.010]. 2.125.020 Terms of office. Appointed members of the board shall serve a term of three years. The membership of the board, other than borough officials, and their terms of office shall continue as they existed on October 15, 1987. [Ord. 87-33-0 §2, 1987. Formerly §2.45.020]. 2.125.030 Qualifications. Seven members of the board shall be residents and qualified voters of the borough and shall have an interest and a wide range of experience in engineering, architecture, building, plumbing, roofing, electrical installation, and other related fields involving the building business. The manager, assembly member representative, school district superintendent, or their designees, and a school board representative shall be nonvoting ex officio members of the board and may participate in all discussions. [Ord. FY2013-08 §2, 2013; Ord. 98-02 §8, 1998; Ord. 95-03 §2, 1995; Ord. 87-33-0 §2,1987. Formerly §2.45.030]. The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022. Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 334 of 357 AGENDA ITEM #14.D.2. Ch. 2.125 Architectural/Engineering Review Board I Kodiak Island Borough Code Page 2 of 2 2.125.040 Responsibilities. The board is empowered to: A. Review all architectural and engineering proposals and design drawings for borough -owned buildings and publicly funded projects, evaluate and propose improvements to specifications and drawings, and evaluate the list of proposed architects and forward a recommendation. A plan review schedule shall be established with the architect, which takes into consideration the limited building season available in Kodiak; B. Evaluate all comments, suggestions, and recommendations from the building administration on proposals for borough and other publicly funded buildings and forward written comments to the assembly; C. Hold a public meeting before presenting the final recommendation to the assembly; D. Forward final recommendations to the assembly; E. Receive notice of all change orders that are executed on building projects. The board shall review all changes to borough -owned buildings and publicly funded projects for the purpose of possible inclusion in future building projects; and F. Evaluate completed projects, prior to the one-year warranty inspection, on the basis of quality of workmanship, cost of project relative to its original budget, and performance of the architect and the general contractor to prepare a written report for presentation to the assembly. [Ord. 97-20 §2, 1997; Ord. 95-03 §2, 1995; Ord. 87-33-0 §2, 1987. Formerly §2.45.040]. 2.125.050 Organization. The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one meeting quarterly unless projects demand more frequent meetings. [Ord. 87-33-0 §2, 1987. Formerly §2.45.0501. The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Borough Website: www.kodiakak.us Borough Telephone: (907) 486-9300 Code Publishing Company The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022. Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 335 of 357 AGENDA ITEM #14.D.2. Ch. 15.45 Building Code Board of Appeals I Kodiak Island Borough Code Page 1 of 2 Chapter 15.45 BUILDING CODE BOARD OF APPEALS Sections: 15.45.010 Composition. 15.45.020 Administrative jurisdiction. 15.45.010 Composition. A. The building code board of appeals shall consist of seven members who are qualified by experience and training to pass upon matters pertaining to building construction. All seats shall be filled by current members of the architectural review board. Appointments will be made in accordance with the provisions of Chapter 2.100 KI BC. B. The borough manager or designee shall be an ex officio member of the board. C. All appointees shall serve at the pleasure of the appointing authority. D. The members of the board shall be appointed for staggered three-year terms. E. Four members of the board of appeals shall constitute a quorum for the transaction of any business. For any affirmative action on quasi-judicial matters by the board of appeals, there must be a concurring vote of four members. [Ord. 98-24 §2, 1998; Ord. 89-02-0 §2,1989; Ord. 84-61-0 §10, 1984; Ord. 84-42-0 §2,1984. Formerly §15.36.0101. 15.45.020 Administrative jurisdiction. A. The duties of the board shall be as stated in the adopted building codes including the building, mechanical, plumbing, and electrical codes. B. The building code board of appeals by resolution may adopt rules consistent with this title to implement, interpret, or make specific its provisions. Copies of all rules adopted under this subsection shall be available to the public in the offices of the building official and the borough clerk. C. The board shall hear and decide appeals from the actions of administrative officials relating to building regulations under this title. The board may determine the suitability of alternate materials and methods of construction and provide for reasonable interpretation of the provisions of this title. D. The board shall also recommend such amendments to this title as may be necessary. The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022. Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 336 of 357 AGENDA ITEM #14.D.2. Ch. 15.45 Building Code Board of Appeals I Kodiak Island Borough Code Page 2 of 2 E. The board of appeals is the final appellate board of the borough for matters heard by it. [Ord. FY2006-02 §12, 2005; Ord. 84-42-0 §2,1984. Formerly §15.36.020]. The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Borough Website: www.kodiakak.us Borough Telephone: (907) 486-9300 Code Publishing Company The Kodiak Island Borough Code is current through Ordinance FY2023-11, passed November 3, 2022. Confirmation Of Mayoral Appointment To The Architectural/Engineering Rev... Page 337 of 357 AGENDA ITEM #14.D.3. KODIAK ISLAND BOROUGH STAFF REPORT MAY 18, 2023 ASSEMBLY REGULAR MEETING SUBJECT: Confirmation Of Mayoral Appointment To The Parks and Recreation Committee Of Mr. Travis Cooper And Ms. Tracy Chandler ORIGINATOR: Irene Arellano, Assistant Clerk RECOMMENDATION: Move to confirm the Mayoral appointment of Mr. Travis Cooper to the Parks and Recreation Committee for a term to expire December 31, 2024 and Ms. Tracy Chandler for a term to expire December 31, 2025. DISCUSSION: Two applications were received from Ms. Tracy Chandler and Mr. Travis Cooper for the Parks and Recreation Committee vacancies. There are currently four vacant seats on the Parks and Recreation Committee and these appointments would place Mr. Cooper in a vacant seat for a term to expire December 31, 2024, and Ms. Chandler for a vacant seat for a term to expire December 31, 2025. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: The committee is empowered to identify existing and future recreation demands including indoor and outdoor recreation; evaluate existing and future recreation needs; generate priorities and action plans including a capital improvement program for parks and recreation; and review and recommend revisions as necessary to the adopted comprehensive parks and recreation plan. Per KIBC 2.100.030 Appointments. A. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. Kodiak Island Borough Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 338 of 357 Application For Boards, Committees, Commission & Work Groups AGENDA ITEM #14.D.3. Office of the Borough Clerk 710 Mill Bay Road, Room 234 Kodiak, AK 99615 Phone: (907) 486-9310 Fax: (907) 486-9391 clerks(@kodiakak.us Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. The Information on this form will also provide the basic information to the Mayor and Assembly Members on your interest in serving on the selected Board, Committee, Commission, or Work Group. Applicant Information Full Name:Travis Cooper Physical Address Where you Claim Residency: 12350 Noch Dr. Kodiak, AK 99615 MailingAddress: 326 Center Ave. Kodiak, AK 99615 Phone Number(s): (907) 205-5222 EmailAddresscs>: travis@islandtrails.org Employer/Occupation: Island Trails Network/Executive Director Check the Board, Committee, Commission, or Work Group for which you are applying: O Architectural/Engineering Review Board O Bay View Road Service Area O Citizens Board of Equalization O Fire Protection Area No. 1 O Kodiak Fisheries Development Association O Monashka Bay Road Service Area O Kodiak Fisheries Work Group O Mission Lake "Tide Gate" Service Area ® Parks and Recreation Committee O Service Area No. 1 O Planning and Zoning Commission* O Trinity Island Street Light Service Area O Solid Waste Advisory Board O Womens Bay Service Area Board O Other: O Woodland Acres Street Light Service Area Please Answer the Following Are you a Borough Resident? ® Yes O No If yes, for how long? 3 years Are you a registered voter? IN Y es O No *(Planning and Zoning Commissioners, once appointed, will be required to fill out APOC Financial Disclosure Forms) * Are you willing to file APOC financial Disclosure forms? O Y es O No Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 339 of 357 AGENDA ITEM #14.D.3. Background Information Please list any current memberships or organization(s) you belong to or participate in: Womens Bay Volunteer Fire Department What background, special training, education, experience, or credentials do you possess and will bring to your selection(s): I have a BA in Outdoor Recration Leadership and Biology from Western Colorado Univ. I have a M.Ed. for secondary and graduate certificate in Special Ediaction from UAF have a graduate certificate in Behavior Analysis from Florida Institute of Technology Why are you interested in serving on the selected Board, Committee, Commission, or Work Group? Explain your main reason for applying. This may include information on future goals or projects you wish to see accomplished or any additional information that may assist the Mayor and Assembly in the decision-making process. You may attach an additional page if needed: I am interested in serving on the Parks and Recreation Committee for both personal and professional reasons. I believe great communities have access to great outdoor recreation. Through my postion as Executive Director of Island Trails Network, I am aware of and can advocate from an economic and public health prespective. believe I can provide thoughful input on local descisions to continue making our community great for my family and neighbors. am also concerned that their are 4 vacant seats on this committee. A resume or letter of interest may be attached but is not required. STAFP USE ONLY - Registered voter of the Borough: Yes O No Resident of the Service Area: A Yes O No Date Received: Effimp MAY 0 5 2013 BOROUGH CLERK'S OFFICE KODIAK, ALASKA Date Provided to Mayor or Assembly: REVISED 03/23 Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 340 of 357 ED-- - Behavior Analyst 5th Edition Graduate Certificate Florida Institute of Technology AGENDA ITEM #14.D.3. Travis Cooper December 202214.0 GPA M.Ed. Secondary Education with Graduate Certificate in Special Education University of Alaska Fairbanks December 2018 1 4.0 GPA Leadership Education in Neurodevelopment and Related Disabilities Fellowship University of Alaska Anchorage May 2019 B.A. Environmental Biology/Ecology and Outdoor Recreation Leadership Western Colorado University May 2009 13.5 GPA EXPERIENCE Executive Director I May 2014 — Present Island Trails Network I Kodiak Island, Alaska • Plan and manage trail and marine debris programming • Execute annual Kodiak Outdoor Film Festival and other membership recruitment activities • Effectively and safely manage crews in remote locations • Oversee the administrative and financial health of the organization •Work closely with the board to develop sounds policies for implementing programing and future planning OWNER AND SERVICE PROVIDER I February 2021—Present Alaska Vocational Services • Help clients achieve stated goals in their Individualized Plan of Employment (IPE) through individual sessions • Effectively communicate and collaborate with area DVR counselors, clients, and employers • Network in the local community, providing outreach and education for local business owners • Advocate for inclusive employment opportunities at local, state, and national level SPECIAL EDUCATION I August 2020 — May 2023 Kodiak High School, Kodiak Island Borough School District • Develop and implement lessons for high school students that focus on functional academics, behavior/adaptive skills, and recreation • Facilitate partnerships and collaboration with fellow colleagues, guardians, and community organizations • Develop and oversee the implementation of students' Individual Education Plans SPECIAL EDUCATION I August 2017 — May 2020 East Anchorage High School, Anchorage School District • Develop and implement lessons for a self-contained Life Skills program and resource Algebra and Geometry courses • Mentor students in behavioral, social, and academic growth through a culturally dynamic approach • Facilitate partnerships and collaboration with fellow colleagues, parents/guardians, and community organizations • Develop and oversee the implementation of students' Individual Education Plans • Create meaningful vocational experiences and engage students in novel community settings Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 341 of 357 AGENDA ITEM #14.D.3. SECONDARY EDUCATION TEACHER I August 2017 — May 2017 Top of the Kuskokwim School, Iditarod Area School District • Develop and implement appropriate curriculum for 6`-12°i grades, emphasizing individual needs • Promote transitional thinking in older students to prepare for post high school success • Collaborate with community members and organizations to engage students in place relevant education • Develop professional and personal relationships with students to encourage trust and build confidence OUTDOOR EDUCATION INSTRUCTOR I August 2011 — June 2015 Chadwick School I Palos Verdes, CA • Develop lesson plans for outdoor courses based on school's' curriculum for 7th -12th grade students, including: natural/cultural history, health/sanitation, hazard/risk management, navigation, minimum impact ethics • Promote students' personal independence while encouraging effective leadership and cooperative team membership • Engage students in academic learning through peer learning and facilitated journaling • Ensure student safety while on course and in transit AIDE IV SPECIAL EDUCATION INTENSIVE NEEDS I Oct 2015 — May 2016 Kodiak High School I Kodiak, AK • Work with individual students to outline and execute future educational or career goals • Facilitate partnerships with community organizations for student workplace opportunities • Mentor students in academic and vocational duties (applications, deadlines, interviews, etc.) • Provide individual instruction and motivation for students in a classroom setting YOUTH ACTIVITIES COORDINATOR I Oct 2013 — May 2014 Kodiak Island Housing Authority I Kodiak, AK • Develop and implement a monthly schedule for students K-12 focusing on active and educational experiences • Promote individual child education through tutoring while also encouraging effective cooperative learning • Enhance property appearance and cleanliness while continually addressing facility safety issues • Plan and prepare monthly meal plans emphasizing proper nutrition SEASONAL WILDERNESS COUNSELOR I May 2007 —August 2012 YMCA Camp Menogyn I Grand Marais, MN • Facilitate staff trainings to develop mission focused judgment in a wilderness context • Independently lead youth on backpacking and canoeing trips, including a 50 day Brooks Range trip, 30 day Wind River Range trip, and 30 day trip down the Flindt/Kopka Rivers, while promoting expedition behavior and respect for the natural world • Teach basic to advanced outdoor skills, emphasizing personal independence and improved self-confidence • Provide direction and support for group development emphasizing expedition behavior Professional Memberships/Certificates Volunteer Firefighter with Womens Bay Fire Department: September 2020 National Certificate of Achievement in Employment Services: Virginia Commonwealth University: July 10, 2021 General Member for Alaska Council for Exceptional Children Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 342 of 357 AGENDA ITEM #14.D.3. Personal Experience 2013 Seal River Expedition. 33 days canoeing in Manitoba, finishing with 8 days in polar bear territory. 2012 Finished Iditarod, 1,000 mile dogsled race across Alaska. 2012 Mosie River Expedition. 21 days canoeing in Quebec, significant swift water sections. 2011 Gila, San Juan, Colorado & Green River trip. 30 days canoeing in Southwest, USA. 2008 & 2009 Crew leader for Alternative Spring Break in Lake Charles Louisiana, home restoration. Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 343 of 357 AGENDA ITEM #14.D.3. Irene Arellano From: noreply@civicplus.com 929RMD Sent: Thursday, April 20, 2023 2:32 PM To: Clerks Subject: Online Form Submittal: Application Form APR 2 0 2023 801\0.Kstl CLERK'S OFFICE Application Form KODIAK, ALASKA Please complete the online form below. Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. PERSONAL INFORMATION Full Name Tracy T. Chandler Physical Address Where you 569 Leta Street, Kodiak, AK 99615 Claim Residency: Phone Number(s)(numeric 9075391842 only): Email Address(s): tracytchandler@gmail.com Employer/Occupation: A Balanced Approach Fitness Studio, owner Select the the Board, Parks and Recreation Committee Committee, Commission, or Work Group for which you are applying: Other: Field not completed. PLEASE ANSWER THE FOLLOWING Are you a Borough Yes Resident? If yes, for how long? 30+ years Are you a registered voter? Yes *(Planning And Zoning Commissioners, Once Appointed, Will Be Required To Fill Out APOC Financial Disclosure Forms)` Are You Willing To File Yes APOC Financial Disclosure Forms? 1 Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 344 of 357 AGENDA ITEM #14.D.3. BACKGROUND INFORMATION Please List Any Current KMS PTSA, KHS Booster Club Memberships Or Organization(S) You Belong To Or Participate In: What Background, Special Business owner, accounting background, physical fitness & Training, Education, health background, previously served on KIBSD Board of Experience, Or Credentials Education Do You Possess And Will Bring To Your Selection(S): Why Are You Interested In I have wanted to serve on this Board, but have not had the Serving On The Selected time. While I do have interest in the Baranof project, I am more Board, Committee, interested in the other activities that Kodiak is offering kids, Commission, Or Work such as feeder programs for sports, etc. Group? Explain Your Main Reason For Applying. This May Include Information On Future Goals Or Projects You Wish To See Accomplished Or Any Additional Information That May Assist The Mayor And Assembly In The Decision - Making Process: Additional Information, A Field not completed. Resume, Or Letter Of Interest May Be Uploaded But Is Not Required. FOR CLERKS OFFICE STAFF ONLY Registered Voter of the Borough: Resident of the Service Area: Date Provided to Mayor or Assembly: Yes Yes Field not completed. Email not displaying correctly? View it in your browser. 2 Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 345 of 357 AGENDA ITEM #14.D.3. Ch. 2.120 Parks and Recreation Committee I Kodiak Island Borough Code Page 1 of 2 Chapter 2.120 PARKS AND RECREATION COMMITTEE Sections: 2.120.010 Committee created - Duties. 2.120.020 Appointment, terms, and procedures. 2.120.030 Administrative assistance. * Editor's note: Ord. FY2021-41 reestablishes the parks and recreation committee effective midnight May 20, 2021, through December 31, 2024. 2.120.010 Committee created - Duties. There is established the Kodiak Island Borough parks and recreation committee consisting of seven voting members, who are residents of the borough and represent a cross-section of the social and economic structure of the community. Four members shall constitute a quorum for conducting business of the committee. One assembly member, one planning and zoning commissioner, the city parks and recreation director, the state park ranger, and a school representative shall be nonvoting ex officio members of the committee and may participate in all discussions and assigned duties. The committee is empowered to: A. Identify existing and future recreation demands including indoor and outdoor recreation; B. Evaluate existing and future recreation needs; C. Generate priorities and action plans including a capital improvement program for parks and recreation; and D. Review and recommend revisions as necessary to the adopted comprehensive parks and recreation plan. All such plans and recommendations shall be reviewed by the planning and zoning commission prior to presentation to the manager and assembly. [Ord. FY2014-18 §2, 2014; Ord. FY2012-17 §2, 2012; Ord. 2006-04 §2; Ord. 03-07 §2, 2003; Ord. 02-15 §2, 2002; Ord. 99-09 §2,1999; Ord. 98-02 §8,1998; Ord. 96-16 §2,1996; Ord. 93-61 §2,1993; Ord. 85-26-0 §1, 1985; Ord. 82-36-0 §1, 1982. Formerly §2.43.0101. 2.120.020 Appointment, terms, and procedures. Members of the committee shall be appointed by the mayor subject to confirmation by the assembly. Members shall serve three-year terms except that of the initial nine members, three shall be appointed for three-year terms, three for two-year terms and three for one-year terms. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 346 of 357 AGENDA ITEM #14.D.3. Ch. 2.120 Parks and Recreation Committee I Kodiak Island Borough Code Page 2 of 2 The committee shall designate its chair and other officers as provided in bylaws approved by the assembly. No additions or changes may be made in the bylaws unless specifically approved by the assembly. Meetings shall be public except that executive sessions may be held in accordance with KIBC 2.30.030(E). The committee shall meet at least quarterly at times and places designated by the chair, but meetings need not be held if no business is pending. The chair or a majority of the committee may call a special meeting. The committee shall give reasonable public notice of its meetings. Vacancies occur and are filled as provided in KIBC 2.100.070. [Ord. FY2008-15 §4, 2008; Ord. 03-07 §3, 2003; Ord. 98-02 §8,1998; Ord. 85-26-0 §1, 1985; Ord. 85-2-0, 1985; Ord. 82-36-0 §1, 1982. Formerly §2.43.0201. 2.120.030 Administrative assistance. The manager or designee shall: A. Furnish the committee with all requested documents and other information necessary for, or reasonably related to, committee functions; B. Provide the committee with supplies, meeting space and secretarial assistance as reasonably required; C. If feasible under the circumstances, refer to the committee matters within its powers and duties, prior to presentation for assembly action; and D. Transmit committee recommendations and other communications to the borough assembly, except where matters of planning and zoning require prior approval by the planning and zoning commission. [Ord. FY2014-18 §3, 2014; Ord. 98-02 §8, 1998; Ord. 85-26-0 §1, 1985; Ord. 84-61-0 §10, 1984; Ord. 82-36-0 §1, 1982. Formerly §2.43.0301. The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Borough Website: www.kodiakak.us Borough Telephone: (907) 486-9300 Code Publishing Company. A General Code Company The Kodiak Island Borough Code is current through Ordinance FY2023-17, passed April 20, 2023. Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 347 of 357 AGENDA ITEM #14.D.3. KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITEE NAME TERM ENDS CONTACT NO. EMAIL 1 Brian Himelbloom PO Box 1866 2025 (907) 512-7070 907 486-0822/1529 kava kadg(a-)gmail.com 2 Ben Millstein 11188 Kalsin Dr. 2023 (907) 942-3083 907 486-2537 bmills(cDak.net 3 Benjamin Vincent 418 Caroll Way #C8 2024 (907) 406-0270 BtvincentZ(a gmail.com 4 3 2025 Corey Gronn 315 Maple Ave (907) 654-7559 907 486-8670 5 4 2023 Ben Shryock 1400 Abercrombie Dr (907) 486-6339 6 5 2024 7 2024 EX OFFICIOS NON VOTING (KIBC 2.12.010 SEAT APPOINTEE CONTACT NO. EMAIL 1 Assembly Member Larry LeDoux PO Box 1042 (907) 486-4966 Larry. ledoux(a)kibassembly.org 2 Planning and Zoning Commissioner Cort Neff PO Box 8592 (907) 512-7272 Cort.neff(akibplanning.org Christopher Paulson (Alternate) 1118 Steller Way (907) 539-1973 Christopher. paulson(Wkibplanning.org 3 City Parks & Rec Director Corey Gronn 315 Maple Ave (907) 654-7559 907 486-8670 cgronn(a)city.kodiak.ak.us 4 State Park Ranger Ben Shryock 1400 Abercrombie Dr (907) 486-6339 Beniamin.shrvocKbalaska.gov 5 School Re STAFF: Seema Garoutte (907) 486-9350 sgaroutte(a-)kodiakak.us CDD Director Associate Planner Bronwyn Currie (907) 486-9363 Bcurrie(a)kodiakak.us CDD Secretary LEGISLATION: Kodiak Island Borough Code 2.120, Parks and Recreation Committee Rev. by NJ On: 05//03/2023 Confirmation Of Mayoral Appointment To The Parks and Recreation Committe... Page 348 of 357 AGENDA ITEM #18.A. KODIAK ISLAND BOROUGH Board of Equalization Meeting May 01, 2023 A meeting of the Kodiak Island Borough Citizens Board of Equalization was held on May 01, 2023, in the Borough Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 5:30 p.m. Present were Board of Equalization Members Mark Anderson, Bryan Ferris, Robert Tucker, Lee Robbins, and Jascha Zbitnoff. Staff members present were Borough Assessor Seema Garoutte, Borough Clerk Nova M. Javier, Deputy Clerk Lina Cruz, and Assistant Clerk Irene Arellano. ELECTION OF OFFICERS A. CHAIRPERSON OF THE BOARD FERRIS moved to nominate Board member Anderson as chairperson of the board. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. B. VICE -CHAIRPERSON OF THE BOARD FERRIS moved to nominate Board member ROBBINS as vice -chairperson. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA FERRIS moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES 1. Special meeting minutes of May 3, 2022. TUCKER moved to approve the minutes as submitted. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. ITEMS OF BUSINESS Clerk Javier read the following aloud: The granting of any appeal or part thereof shall require the concurring vote of at least three board members. Any appeal or part thereof which is not granted by the board shall be considered denied. The burden of proof rests with the appellant, who must convince the board by clear and convincing evidence that the assessment was unequal, excessive, improper, or undervalued based on the facts stated in a written appeal or proven at the appeal hearing in accordance with the Borough ordinances. If the valuation is found to be too low, the board may raise the assessment. Kodiak Island Borough Board of Equalization Minutes Board of Egla02afibWRegular Meeting Minutes Page 349 of 357Page 1 AGENDA ITEM #18.A. Evidence shall only be presented by the appellant and the assessor or their authorized representative. The board shall not be restricted by the formal rules of evidence; however, the chairperson may exclude evidence irrelevant to the issues appealed. The board of equalization may, in its discretion, decline to accept documents offered at the hearing which should have been provided by April 17th, 2023. In exercising this discretion, the board shall consider the relevance and probative value of the documents which are under consideration, accepting those documents which in all fairness are necessary to a fair resolution of the appeal. Prior to the board meeting, the appellant and assessor may agree to an extension of time for the production of evidence. Clerk Javier administered the oath to Borough Assessor, Seema Garoutte Clerk Javier administered the oath to the appellant, Mr. Melvin Mr. II. APPEAL NO. 2023-01, APPELLANT: MR. II, MELVIN The order of presentation went as follows: a. Appellant — 5 minutes — ask the Clerk to administer the oath b. Assessor — 5 minutes c. Appellant rebuttal — 2 minutes Rebuttal shall be directed solely to the issues raised by the Assessor No new evidence may be submitted d. Assessor address rebuttal — 2 minutes Mr. Stephens provided oral testimony before the Board noting the following: • The hearing required the board to determine the full and true value of a currently uninhabitable single-family residence. The house was built in 1975, it has been uninhabitable for some time, and was uninhabitable on January 1, 2023. • The value of the property is a little over $101,000, and the Assessor says it is a bit more than $146,000. • Mr. Stephens stated that his assessment was better than the Assessor's because his estimate stems from a real-world event. A contract between Mr. Manuel DeSantiago and himself, back in 2020, sells this property for $99,000. He felt that the arm's length transaction for this property is very important because both parties were familiar with the property and it was, by definition, setting the true and full value of the property at $99, 000 at the time. • Mr. Stephens stated that the Assessor has made a number of erroneous statements regarding the contract between him and Mr. Santiago. The Assessor used a cost approach to evaluate this property which is a very indirect approach. There was no way to verify the figures and the accuracy of those figures. The cost approach is not appropriate for dealing with the valuation of an old, depreciated, and highly distressed property. • Mr. Stephens presented exhibit eight, a syllabus from a seminar given by Core Logic, the owner of Marshall and Swift Service, which states explicitly that the cost approach is not particularly reliable when you are dealing with older properties with lots of depreciation. He felt that this method was not appropriate for valuating this particular property. • Mr. Stephens suggested the Assessor's valuation numbers be rejected and his be accepted. Assessor Garoutte provided oral testimony before the Board noting the following: • For tax year 2023, Mr. Stephens believed that because he has a contract for the property located at 1510 Ismailov, this constituted an arms -length transaction. It should be the assessed value an arms -length. • Transaction referred to a business deal in which the buyers and sellers act independently without one influencing the other, asserts that both parties act on their own self-interest, and Kodiak Island Borough Board of Equalization Minutes Board of E4baWafibW Regular Meeting Minutes Page 350 of 357Page 2 AGENDA ITEM #18.A. are not subject to pressure from one of the other party ushers others that there is no collusion between the buyer and seller. • In the interest of fairness, both parties usually have equal access to the information related to the deal, it is important to know that any existing relationship tends to influence the terms which provide for a non arms -length transaction. • The terms of this transactions in the contract Mr. Stephens provided stated that DeSantiago has had possession of the property since 2014. It included monies owed to DeSantiago by Mr. Stephens on a different matter which would be credited in this matter, and Mr. Stephens is not paying interest in the monies that to Santiago is owed. • DeSantiago is paying interest to Mr. Stephens. Additional discrepancies in this contract to consider are the original contract which is dated September 2020 but Mr. Stephens did not sign until September 2021. The contract has been amended four times these amendments were not to the sale price but to the renewal fee and the amount that would be credited back. • Mr. Stephens is now keeping some of the money, but nowhere had monies into the sale price scratched out. New dates are added, but no signatures are dated in the appeal to Assessing staff. Mr. Stephens stated that there was a language barrier between him and DeSantiago. • Mr. Stephens, for the sake of this appeal hearing, added an unsigned memo dated April 13, 2023, which legitimized the language barrier but only now wants to make sure that Santiago understands. If DeSantiago walked away, it would leave him with nothing if he defaulted. • In real estate market, value refers to the actual value of your property when placed for sale on the open market. • The assessed value for this property was $79,500 in 2020, the contract price of $99,000 would've been 20% more than the assessed value. • Mr. Stephens could have seller -financed this property without rehab for that 99,000 in 2020 because that is what he believes the value of the property. • In the assessor's statement, we supplied estimate for the cost material some of the work DeSantiago has done while labor cost for each upgrade were not included. Typically, labor cost is anywhere from 1/3 to double the price of the materials. For example, if materials cost $2000, labor could be anywhere from $2600-$4000. • Materials have also increased. While plywood would've cost between $28 and $30 in 2020 is increased to almost double the price between 2020 and 2021. Now in 2023 sits between $40 and $42 a sheet. That's a 30% increase in material alone. ROBBINS moved to convene into executive session for deliberation as a quasi-judicial board. ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION CARRIED UNANIMOUSLY: Anderson, Ferries, Robbins, Tucker, and Zbitnoff FERRIES moved to invite the board members, the borough attorney, and the clerk's office staff into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The Board of Equalization came out of executive session and had discussion which are reflected in the summary of findings and conclusions of law below. ZBITNOFF moved to reduce the assessment to $101,400. ROLL CALL VOTE CARRIED UNANIMOUSLY: Ferris, Robbins, Tucker, Zbitnoff, and Anderson. Kodiak Island Borough Board of Equalization Minutes Board of E4baWafibW Regular Meeting Minutes Page 351 of 357Page 3 AGENDA ITEM #18.A. SUMMARY OF THE FINDINGS/CONCLUSIONS OF LAW The BOE findings and conclusions are as follows: 1. The appellant presented a contract for sale which represented an arms -length transaction negotiated between a willing seller and a willing buyer both conversant with the property. 2. The contract for sale had been updated as recently as July 9, 2022, and represented a fair market value for the property which was near in time to the assessment date. 3. Work had been done to improve the property, but the cost of that work does not translate into an automatic increase in the value of the property due to additional discovered defects in the property including but not limited to not finding the sewer line. 4. Without a list of tasks to restore the property the record does not include the evidence needed to support an adjustment from the full repaired value using the cost approach. Therefore, the contracted sale price is a better indicator of the full and true value for this property. 5. The appellant has established by clear and convincing evidence that the assessment was unequal, excessive, or improper. 6. The contract price for the property identified by the appellant through an arms -length negotiated purchase and sale agreement is the proper value for the property. 7. The BOE finds the property value for 2023 is $101,400.00. CONCURRENCE WITH FINDINGS/CONCLUSIONS OF LAW BY VOICE VOTE CARRIED UNANIMOUSLY. Chairperson Anderson read the following statement: According to Appellate Rule 602, the Appellant or the Assessor has the right of appeal to the Superior Court of the State of Alaska from our final decision. Should you wish to exercise your right of appeal, you must do so by notifying the Borough attorney and initiating the process within 30 days from the date of our written decision. Failure to do so will forever bar you from any appeal of this decision. GENERAL COMMENTS AND QUESTIONS The board agreed to a Special Meeting on Tuesday, May 2, 2023, at noon, to certify their actions to the Assessor. ADJOURNMENT CHAIRPERSON ANDERSON adjourned the meeting at 6:31 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. ATTEST: Nova M. Javier, MMC, Borough Clerk Clerk's note: Mark Anderson, Chairperson Approved: 05/02/2023 Per KIBC 3.35.050 (E1) The board of equalization summary certification will constitute the board minutes. Per KIBC 3.35.050 (E9) Certification. The board shall certify its actions to the Assessor within seven days following its adjournment. Kodiak Island Borough Board of Equalization Minutes Board of Egla02afibWRegular Meeting Minutes Page 352 of 357Page 4 AGENDA ITEM #18.B. HEALTH FACILITIES ADVISORY BOARD REGULAR MEETING March 2, 2023 at 3:00pm Assembly Chambers 1. ROLL CALL Jared Griffin called the regular meeting to order at 3:02 p.m. Board Members present were Geoffrey Smith, Jared Griffin, and David Conrad. Scott Arndt arrived late at 3:49 p.m. A quorum was established. Also present were Kodiak Island Borough Finance Director Dora Cross, Providence Kodiak Island Medical Center Director Karl Hurtz, Tim Hocum, Dan Arnett, and Tyler Steel. 2. APPROVAL OF AGENDA GRIFFIN MOVED to approve the agenda. VOICE VOTE PASSED UNANIMOUSLY 3. APPROVAL OF MINUTES GRIFFIN MOVED to approve the minutes of the February 9`h, 2023, meeting. VOICE VOTE PASSED UNANIMOUSLY 4. CITIZEN COMMENTS — none. 3. AGENDA ITEMS A. Election of Chair SMITH nominated Jared Griffin. Jared Griffin accepted. No others were nominated. B. PKIMC Long Term Care C. Elevator Evaluation D. AHU1 (Air Handler Unit 1) — Cool Air Mechanical Proposal The Board discussed the following: obligations of each party, how to improve communications and information sharing, the age of the building, and how to prepare for the future. 4. COMMITTEE MEMBERS COMMENTS Geoffrey Smith — Thank you for taking the time out of your day to come in. Scott Arndt — Apologize for being late and being out of town for the last meeting. David Conrad — Thank you to Providence for participating and the Assembly members for listening Kodiak is very unique. Jared Griffin — Thank you for coming out. We have many more things to talk about. HEALTH FACILITIES ADVISORY BOARD, REGULAR MEETING MINUTES MARCH 2, 2023 - 3:00 PM Pa e I 2 Health Facilites A visory Board Regular Meeting Minutes Page 353 of 357 L AGENDA ITEM #18.B. 5. VISITOR COMMENTS — none. 6. NEXT MEETING SCHEDULE — May 81h, 2023 at 3:OOpm in the Assembly Chambers. 7. ADJOURNMENT ARNDT called for Adjournment at 4:10 p.m. SUBMITTED BY: am M atricia Valerio, KIB Engineering/Facilities Department APPROVED BY: 2ai : Jared Griffin h Facilities Advisory Board HEALTH FACILITIES ADVISORY BOARD, REGULAR MEETING MINUTES MARCH 2, 2023 - 3:00 PM Page 2 of 2 Health Facilities Advisory Board Regular Meeting Minutes Date: 5 8, 2-5 Date: Page 354 of 357 AGENDA ITEM #18.C. KODIAK ISLAND BOROUGH Planning and Zoning Commission Regular Meeting March 15, 2023 A Planning and Zoning Commission Regular Meeting of the Kodiak Island Borough Assembly was held on March 15, 2023, in the Borough Assembly Chambers, 710 Mill Bay Road of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. Present were Alan Schmitt, Paul VanDyke, Kent Cross, Linnea Johnson, Cort Neff and Christopher Paulson. Call To Order Pledge of Allegiance Roll Call Above mentioned were present. Approval of Agenda Paulson moved to approve March 15, 2023, Agenda. Cross Seconds motion. VOICE VOTE CARRIED UNANIMOUSLY 6/0 Approval of Minutes Paulson moved to approve February 22, 2023, Regular Meeting Minutes. Cross Seconds motion. VOICE VOTE CARRIED UNANIMOULSY 6/0 Citizens' Comments Citizen Comment is limited to three minutes per speaker. Local Number: (907) 486-3231 or Toll -Free Number 855-492-9202. Comments are for general topics only. There were none. Public Hearing Citizen Comment is limited to three minutes per speaker. Local Number: (907)486-3231 or Toll -Free Number 855-492-9202. Comments are for that specific item only. Kodiak Island Borough March 15, 2023 Planning and Zoning Commission Regular Meeting Minutes Planning and Zoning Commission Regular Meeting Minutes Page 355 of 357 AGENDA ITEM #18.C. Cross moved to grant preliminary approval of the vacation of Lot 23 and Lot 24, Block 1 Airpark Subdivision Plat 1964-14 U S Survey 1396 Kodiak Recording District, Kodiak Alaska and replat to Lot 23A Block 1, Airpark Subdivision, U S Surrey 1396 Kodiak Recording District, Kodiak, Alaska, with the following conditions of approval: 1. The applicant must provide a parking plan for Lot 22, Block 1, Airpark, aka 1615 Mill Bay Road, to ensure that the required parking can be accommodated on that lot and not need to include Lot 23. If the applicant decides this would require a REVISED subdivision plat, the plat will be subject to final plat approval by the commission. If the applicant decides this would require a NEW subdivision plat, this case should be withdrawn and a new application for the subdivision be submitted. If the applicant decides to create an easement on Lot 23A, that easement must be supplied to the CDD department prior to final approval. Additionally, that easement will need to be accompanied by a letter from WALTCO (or similar title company) stating that the document will be recorded at notification by Community Development of final plat approval. If the Commission requires the easement be shown on Lot 23, prior to final approval, the applicant shall do so, and the map be approved at the next monthly meeting after revision is provided to Community Development. 2. The applicant MUST apply for Zoning Compliance for parking for Lot 22, Block 1, Airpark, aka 1615 Mill Bay Road. 3. Subdivision name shall be corrected to Airpark (KIBC 16.50.020 10 10. Name of subdivision) 4. Plat description should state that this is a vacation of Lots 23 and 24, and replat to Lot 23A. All references to the addresses and tax ID#s shall be removed. 5. The Surveyors Certificate shall follow KIBC 16.50.050 C for surveying and remove all verbiage referencing "as -built'. 6. The final plat must be submitted for a courtesy final review before final plat is printed for recording. And adopt the finding of fact for Case S23-013 listed in the staff report dated March 13, 2023. Staff report -Interim Community Development Director, Seema Garoutte Chair to Open Public Hearing: If you would like to be heard, please come to the podium, sign in, turn on the microphone and state your name or you can call in, the local number is 907-486-3231, toll free 855-492-9202. Chair to Close Public Hearing • Mill Bay Investments, LLC Commission discussion VanDyke moved to postpone case number S23-013 to the next Regular Meeting with the P&Z Commission. Cross Seconds motion. Kodiak Island Borough Planning and Zoning Commission Regular March 15, 2023 Meeting Minutes Planning and Zoning Commission Regular Meeting Minutes Page 356 of 357 AGENDA ITEM #18.C. ROLL CALL VOTE CARRIED UNANIMOUSLY 6/0 Old Business New Business Planning and Zoning Case Results Letters Abbreviated & Final Approvals - Subdivisions • FY2023-13 P&Z Approval Letter • S23-012 Approval Letter Directors' Comments • Mrs. Garoutte reminds the commission of the APOC filing. Recommends, for future use, that the commissioner's use Zoom to call in, in lieu of the main call-in line. Citizens' Comments Citizen Comment is limited to three minutes per speaker. Local Number: (907)486-3231 or Toll -Free Number 855-492-9202. Comments are for general topics only. Commissioners' Comment • VanDyke expresses appreciation for staff and the postponement of the case. • Neff agrees with VanDyke. • Cross asks about current state of applicants for staff. • Schmitt explains the appreciation of the steps taken on the case. Announcements From The Chair a. The next Work Session of the Planning and Zoning Commission is scheduled for April 12, 2023, at 6:30 p.m. b. The next Regular Meeting of the Planning and Zoning Commission is scheduled for April 19, 2023, at 6:30 p.m. Kodiak Island Borough Planning and Zoning Commission Regular March 15, 2023 Meeting Minutes Planning and Zoning Commission Regular Meeting Minutes Page 357 of 357 Adjournment. Paulson moved to adjourn the meeting. Cross seconds motion. VOICE VOTE CARRIED UNANIMOUSLY The March 15, 2023, Regular Meeting adjourned at 7:05 p.m. ATTE Bronwyn Currie, AGENDA ITEM #18.C. KODIAK ISLAND BOROUGH Alan Schmitt, Chair ?At, L- Approved on: V/Gc Kodiak Island Borough Planning and Zoning Commission Regular March 15, 2023 Meeting Minutes Planning and Zoning Commission Regular Meeting Minutes Page 358 of 357 Kodiak Island Borough Assembly Regular Meeting Guidelines Assembly Chambers Thursday, May 18, 2023, 6:30 p.m. 1. INVOCATION MAJOR DAVE DAVIS OF THE SALVATION ARMY. 2. PLEDGE OF ALLEGIANCE DEPUTY PRESIDING OFFICER SMILEY 3. STATEMENT OF LAND ACKNOWLEDGEMENT DEPUTY PRESIDING OFFICER SMILEY We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL KIBC 2.25.070... the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the assembly. Recommended motion: Move to excuse Mayor Scott Arndt who is out due to attending the NACo Conference. VOICE VOTE ON MOTION 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed marked with an asterisk (*) are considered to be routine and non- controversial items by the Assembly and will be approved by one motion. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION 6. *APPROVAL OF MINUTES A. Regular Meeting Minutes Of May 4, 2023 7. CITIZENS' COMMENTS Agenda items not scheduled for public hearing and general comments. Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof 4. If calling in — turn off any listening devices to prevent feedback Page 1 of 4 8. AWARDS AND PRESENTATIONS 9. COMMITTEE REPORTS 10. PUBLIC HEARING 11. BOROUGH MANAGER'S REPORT MANAGER AIMEE WILLIAMS 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS A. Contract No. FY2019-10S Change Order #19 For The Providence Kodiak Island Medical Center And Kodiak Community Health Center Space Analysis And Planning To Jensen, Yorba and Wall Inc. Clerk's Note: The motion that is on the floor is to "Move to authorize the Manager to award Contract No. FY2019-10S Change Order #19 to Jensen, Yorba Wall Inc. in the amount of $293,563 for the Providence Kodiak Island Medical Center and Kodiak Community Health Center to provide space analysis and planning to understand the current and future state of the facilities." Staff report— Dave Conrad, E&F Director/Admin Official Assembly discussion. ROLL CALL VOTE ON THE MOTION 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Contract No. FY2022-29, Change Order No. 5, Authorization For Approval For The Leachate Treatment Plant Pretreatment Facility Project With Dawson Construction, LLC. Recommended motion: Move to authorize the Manager to approve Contract No. FY2022-29, Change Order No. 5, Authorization for Leachate Treatment Plant Pretreatment Facility Project with Dawson Construction, LLC. in an amount not to exceed $46,879.93. Staff report — Dave Conrad, E&F Director/Admin Official Assembly discussion. ROLL CALL VOTE ON THE MOTION Page 2 of 4 2. Contract No. FY2023-46 Authorizing The Manager To Execute Fire and Smoke Damper Repairs At The Kodiak Fisheries Research Center With Remedi8 DBA Fire Door Solutions Recommended motion: Move to approve Contract No. FY2023-46 authorizing the Manager to execute fire and smoke damper repairs at the Kodiak Fisheries Research Center with Remedi8 dba Fire DoorSolutions in the amount of $43,780.19. Staff report — Dave Conrad, E&F Director/Admin Official Assembly discussion. ROLL CALL VOTE ON THE MOTION 14.B. RESOLUTIONS 14.C. ORDINANCES FOR INTRODUCTION 14.D. OTHER ITEMS 1. Authorize The Manager To Approve Reimbursement of the Fire And Smoke Damper Repairs At The Providence Kodiak Island Medical Center With Remedi8 DBA Fire Door Solutions Recommended motion: Move to authorize the manager to approve reimbursement of the fire and smoke damper repairs at the Providence Kodiak Island Medical Center with Remedi8 DBA Fire Door Solutions in the amount of $111,771.99. Staff report— Dave Conrad, E&F Director/Admin Official Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Confirmation Of Mayoral Appointment To The Architectural/Engineering Review Board of Mr. Codi Allen and Mr. Daniel Rohrer Recommended motion: Move to confirm the Mayoral appointment of Mr. Codi Allen to the Architectural/Engineering Review Board for a term to expire December 31, 2023, and Mr. Daniel Rohrer for a term to expire December 31, 2025. Staff report — Nova Javier, Borough Clerk Assembly discussion. ROLL CALL VOTE ON THE MOTION Page 3 of 4 3 Confirmation Of Mayoral Appointment To The Parks and Recreation Committee Of Mr. Travis Cooper And Ms. Tracy Chandler Recommended motion: Move to confirm the Mayoral appointment of Mr. Travis Cooper to the Parks and Recreation Committee for a term to expire December 31, 2024 and Ms. Tracy Chandler for a term to expire December 31, 2025. Staff report — Nova Javier, Borough Clerk Assembly discussion. ROLL CALL VOTE ON THE MOTION 15. CITIZENS' COMMENTS Agenda items not scheduled for public hearing and general comments. Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof 4. If calling in — turn off any listening devices to prevent feedback 16. ASSEMBLY MEMBERS' COMMENTS DEPUTY PRESIDING OFFICER SMILEY An Assembly Special Meeting is scheduled on Thursday, May 25, 2023, at 6:30 p.m. in the Borough Assembly Chambers, which will be followed by a work session. The next regular meeting is scheduled on Thursday, June 1, 2023, at 6:30 p.m. in the Borough Assembly Chambers. The Borough offices will be closed on Monday, May 29, 2023, in observance of Memorial Day. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by a maiority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. Page 4 of 4 Regular '� Special Convened: fNu KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Recessed: Reconvened: Date. S�td2u23- (D Adjourned: BY: SECOND: BY: SECOND: BY: di SECOND: ` BY: SECOND: BY: SECOND: YES 'NO Mr. Delgado O'YEq11NOQWYES Mr. Delgado NO YES N Mr. Delgado Mr. Delgado Mr. Delgado V Mr. Griffin If Mr. Griffin Mr. Griffin Mr. Griffin ✓ Mr. Griffin v Mr. Ledoux Mr. Ledoux Mr. Ledoux Mr. Ledoux ✓ Mr. Ledoux V Mr. Smiley V Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley V Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner V VACANT VACANT VACANT VACANT VACANT WOULD ANYONE LIKE TO CHANGE -7TOTAL: THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: TOTAL: b The mayor may not votp except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor-Amdt ayor Arndt Mayor Arndt --- --7ayor Arndt ayor Arndt Regular �/ Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET �(1 Special Date. �� � v ��2, (2�) 11 PA -1 - Recessed: Reconvened: Adjourned: BY: LA BY: BY: BY: �/ BY: l SECOND: LN SECOND: SECOND: SECOND: l SECOND: �7 n op- YES- NO YES NO YESIMYES NO YES N Mr. Delgado V Mr. Delgado ✓' Mr. Delgado V Mr. Delgado Mr. Delgado Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Ledoux ` Mr. Ledoux Mr. LedouxV. Mr. Ledoux Mr. Ledoux Mr. Smiley Mr. Smiley ' V Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith Mr. Smith V Mr. Smith Mr. Smith Mr. Smith Mr. Turner Mr. Turner V Mr. Turner Mr. Turner Mr. Turner VACANT VACANT VACANT VACANT VACANT OULD ANYONE LIKE TO CHANGE TOTAL: O THEIR VOTE? WOULD ANYONE =:F— TOTAL: LIKE TO CHANGE THEIR TOTAL:I LP 10 VOTE? TOTAL: 7 1 TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Arndt Mayor Arndt Mayor Arndt Mayor Arndt Mayor Arndt ASSEMBLY'S PREROGATIVE IN JUDGING VOTING PROCEDURE Unless the bylaws provide otherwise, the Assembly itself is the judge of all questions arising that are incidental to the voting or the counting of the votes. In an election by ballot, for example, the tellers (p.401, I. 16-21) should refer to the Assembly for decision on all questions on which there is any uncertainty. REQUIRED VOTES FOR MOTIONS (Motions requiring 2/3 vote to carry (7 present requires 5) ✓ Reconsideration on the same day ✓ Suspension of rules ✓ Limit of extend debate ✓ Declaring vacancy on the Assembly and Office of the Mayor ✓ Budget Adoption Veto — Override ✓ Extending the adjournment time beyond 11 p.m. Attorney's opinion dated April 6, 2023 Absences do not reduce the vote requirement. Otherwise, if there were only four (4) present, it might mean that 3 votes would approve a motion. The court is more likely to treat it as the number of votes of the fully constituted body, and would only reduce the number of persons were disqualified not just absent. He expected a court to read the voting requirement to include 2/3 of the FULL membership not just those who are in attendance. Majority vote is maiority of the membership (quorum) ✓ Point of Order (KIBC 2.30.080) ✓ Previous Question ✓ Recess — not to exceed 20 minutes ✓ Appealing the decision of the chair when it comes to conflict of interest ✓ Extending the adjournment time beyond 10:30 p.m. ✓ Appointing the DPO requires majority ✓ Appointing a Manager (no sooner than one year after leaving Mayor/Assembly office) ✓ Calling a special meeting ✓ The same motion that receives the same outcome two meetings in a row shall not be revisited for six months unless the members by a majority vote agree to do so. KODIAK ISLAND BOROUGH Meeting Type: Nak, ffitfyl � Date: 5-19-23 Please PRINT your name legibly Please PRINT your name legibly View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 35 May 19, 2023 At Its Regular Meeting Of May 18, 2023, The Kodiak Island Borough Assembly Took The Following Actions. An Assembly Special Meeting Is Scheduled On Thursday, May 25, 2023, Which Will Be Followed By A Work Session. The Next Regular Meeting Of The Borough Assembly Is Scheduled On June 1, 2023, At 6:30 P.M. In The Borough Assembly Chambers. AUTHORIZED The Manager To Award Contract No. FY2019-10S Change Order #19 To Jensen, Yorba Wall Inc. In The Amount Of $293,563 For The Providence Kodiak Island Medical Center And Kodiak Community Health Center To Provide Space Analysis And Planning To Understand The Current And Future State Of The Facilities AUTHORIZED The Manager To Approve Contract No. FY2022-29, Change Order No. 5, Authorization For Leachate Treatment Plant Pretreatment Facility Project With Dawson Construction, LLC. In An Amount Not To Exceed $46,879.93 APPROVED Contract No. FY2023-46 Authorizing The Manager To Execute Fire And Smoke Damper Repairs At The Kodiak Fisheries Research Center With Remedi8 Dba Fire Door Solutions In The Amount Of $43,780.19 AUTHORIZED The Manager To Approve Reimbursement Of The Fire And Smoke Damper Repairs At The Providence Kodiak Island Medical Center With Remedi8 DBA Fire Door Solutions In The Amount Of $111,771.99 CONFIRMED The Mayoral Appointments Of Mr. Codi Allen To The Architectural/Engineering Review Board For A Term To Expire December 31, 2023, And Mr. Daniel Rohrer For A Term To Expire December 31, 2025 CONFIRMED The Mayoral Appointment Of Mr. Travis Cooper To The Parks And Recreation Committee For A Term To Expire December 31, 2024, And Ms. Tracy Chandler For A Term To Expire December 31, 2025