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FY2008-05 Counseling Services to the Kodiak Island Borough School District Item No. 13.A.5 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of July 5, 2007 Contract No. FY2008-05 Providence Kodiak Island Counseling Center for Counseling Services to the KIB School District for School Year 2007-2008. Attached is the Agreement between the Kodiak Island Borough and Providence Kodiak Island Counseling Center ("Contractor") setting forth the terms and conditions pursuant to the Contractor providing mental health services for the Kodiak Island Borough schools. The Contractor has worked with the School District to identify and document a mutual understanding of the program's scope and requirements with a focus on ensuring the greatest amount of quality service within the budgeted amount of $381 ,350. FISCAL NOTES: ACCOUNT NO.1 00-180-430-165 N/A EXPENDITURE REQUIRED: $381,350 AMOUNT BUDGETED: $381,350 IAPPROVAL FOR AGENDA A, ~ -f ~L? I ~~r- Recommended Action: Move to authorize the manager to execute Contract No. FY 2008-05 with Providence Kodiak Island Counseling Center for school year 2007-2008 in an amount not to exceed $381,350. ~100g-0S MENT AL HEAL TH SERVICES THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska ("Borough") and Providence Health System Washington dba Providence Kodiak Island Counseling Center. ("Contractor") for the purpose of setting forth terms and conditions pursuant to which the Contractor shall be contracted to provide mental health serVIces. WITNESSETH Section 1. INTENT OF AGREEMENT. The Contractor is hereby contracted to provide a Mental Health in the Schools Program as described in the attached annual collaborative plan and fulfill all of the mental health services required by funded grants through the State of Alaska Department of Health and Social Services for community mental health program services. Contractor agrees to be bound by the same collaborative plans and grants. Section 2. SCOPE OF WORK. During Fiscal Year 2008, the Contractor shall provide the staffing required to deliver the services specified in the mental health in the schools collaborative plan and the grants from the State of Alaska. The Contractor will complete all documentation, billing and reporting as specified. The Contractor shall submit a monthly activity report of all activities of the Contractor by the 10th day following the end of each month to the Borough Manager and the School District Superintendent. Futhermore, the Contractor shall provide financial summaries to the Administrative Service Review Team meetings to be held quarterly beginning in calendar year 2007 as mutually agreed to by all parties. Section 3. TERM. Unless earlier terminated, this agreement will remain in effect beginning July 1, 2007 and ending June 30, 2008. This agreement will correspond with the Lease Agreement currently in effect between the Kodiak Island Borough and Providence Health System - Alaska. At any time either the Borough or the Contractor may terminate this agreement by 30 days written notice to the other party. This agreement shall terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. This agreement shall terminate 30days from the date of such notice without further action by either party and shall be of no further force and effect other than to perform any obligation incurred but not paid prior to termination. However, this agreement will not terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. y.c 4-1-:~ 4_~4-:~~ :~ ~:~~.-~ 1-.-.c_____ ,.,,, ...J.....~y..... 1-....~T...... _...."..............J ......l4-....._ ..... ...T_:+-+-....._ +.....--.-..=___...:......_ _.........:......... L......... 11 llll::; llUll\,;1;; 1::; g1VI;;1l UI;;1U11;; JU Ui:1Y::; lli:1VI;; !1i:1::;::;I;;U i:1111;;1 i:1 Wlllll;;ll lI;;1l1l1l1i:111Ull llUt1~1;; lli:1::; been given, the running of those 30 days shall be tolled for 60 days. During this 60-day period, the parties will negotiate in good faith. This agreement shall remain fully in force during the 60-day negotiation period. If the issue has not been resolved to the satisfaction of both parties by the end of the 60-day period, then the 30-day termination period, if applicable, will begin running again from where it stopped. Section 4. COMPENSATION. Compensation for all services rendered under this agreement, Contractor shall be paid quarterly in 4 equal installments beginning on October 1,2007 of$95,337.50 for a total fiscal year 2008 contract amount of$381,350. IN WITNESSETH WHEREOF the parties have executed this Agreement on this -5 fl-\ day ofM 2007. 4()<~ Providence Health System - Washington, dba Providence Kodia ounseli Center ,-k~ KODIAK ISLAND BOROUGH {a(07 KODIAK ISLAND BOROUGH SCHOOL DISTRICT/PROVIDENCE KODIAK ISLAND COUNSELING CENTER/KODIAK ISLAND BOROUGH SCOPE OF SERVICES FOR THE SCHOOL CLINICIAN PROGRAM FOR THE 2007 -2008 SCHOOL YEAR The Kodiak Island School District (KIBSD), Providence Kodiak Island Counseling Center (PKICC) and the Kodiak Island Borough (KIB) work together in a trilateral agreement to provide school based mental health services. The School Clinician Program funding is appropriated by the Kodiak Island Borough and is reflected as an in-kind budget agreement between the KIBSD and the KIB. Funds for School Clinician Program services are provided to PKICC through a monthly budgetary process. The purpose of this program is to provide quality mental health services to the town and rural schools of KIBSD. Services are generally offered in the schools but also may occur in a variety of settings based on a treatment plan developed to meet the emotional needs of individual students. SERVICES Services include: 1. Mental Health counseling for students, including individual, family, and group counseling as needed, with prioritized services to students with IEP recom mendations. 2. Private school students on IEP's may receive mental health services recommended by the IEP team in the public school setting. 3. Consultation with teachers, counselors, school psychologists, and school administrators. 4. Assistance in the development of behavioral management strategies for identified students. 5. Assistance in referral of identified students to appropriate community resources. 6. Topic focused psycho educational classes and groups. 7. Crisis intervention services for acutely distressed or suicidal students. 8. Critical Incident Debriefing. 9. Psychiatric evaluation services (3 hours per month). 10. Services during summer school. 11. Availability for staff training upon request. 12. Availability for parent training upon request. COLLABORATION To foster good communication and collaboration between KIBSD and PKICC, a Core Group representing administrative and counseling staff will meet monthly throughout the year. STAFFING PKICC will work with KIBSD to provide an integrated approach in the treatment of Kodiak Island Borough students and families utilizing the skill and expertise of School Clinicians as well as other PKICC staff when needed to provide support and quality mental health care. This includes services by the PKICC Clinical Director/Board Certified Psychiatrist, other multi-disciplinary team members, and the PKICC Director. *The School Clinician Program will be staffed with five Clinician 1 FTE's providing direct service within the schools and .3 FTE for supervision by a licensed professional counselor or social worker. *Staff assignments will include tow FTE's in the High School/Learning Center, one FTE in the Middle School, two FTE's in the Elementary Schools. Each staff member will have one or more village responsibilities. Changes in staff assignments will be discussed with and agreed upon by the KIBSD Director of Special Services. *PKICC will designate all but one of these positions as ten month paid positions, in accordance with the School Calendar. One School Clinician Program position will be a twelve-month position. *This year Clinician 1 's will travel to the villages of Ouzinkie, Port Lions, Old Harbor, Akhiok, Chiniak, Larsen Bay and Karluk each month. Each visit will provide at least one school day of service to students. *To facilitate collaboration and increase support for village school staff Clinician 1 's will initiate regular e-mail communication with designated village school staff and structure their schedules to allow for support. Clinician 1 's will also participate in teleconference meetings with village school staff as scheduled by both KIBSD and KANA. *A Clinician 1 will provide School Clinician Program services during the summer, in town and in a village school as needed. These services will be prioritized for students on Individual Education Programs. *Unfilled positions or leave of more than 10 consecutive school days will be discussed with the KIBSD and additional staff within PKICC will be appointed to provide coverage for the caseload. If additional staff is not immediately available within PKICC, the center will advertise for a short- term or long-term position. *Psychiatric evaluation services will be provided for up to 3 hours per month as part of the scope of services agreement. *PKICC will provide monthly service reports that detail the number of service days provided by each School Clinician to the village and town schools. Specific dates for leave of absence or unfilled positions will be provided as well. These reports will be due by the 10th of each month and will be provided to the KIBSD and the KIB. JOB CLASSIFICATIONS AND DEFINITIONS 1"""\.1 ....1,...... ^... I vLII'IIlvlJ-\I'II I Entry-level clinical position providing mental health service to children, adolescents and adults. Case load is lower and services provided are less complex than Clinician II and III. Provides crises and emergency services as needed. Requires the ability to function with supervision. Is responsible for taking calls for emergencies on a rotating basis. CLINICIAN II Provides quality mental health services to children, adolescents and adults. This is an on-call position that provides crisis and emergency services as needed. Requires the ability to function with supervision. CLINICIAN III Provides complex, high-level mental health services, including crisis and emergency services to adults, adolescents and children. May coordinate or supervise staff. Requires the ability to function independently while communicating and coordinating activities with supervisor or other staff. This in an on-call position. PSYCHIATRIST (Clinical Director) The Clinical Director supervises all clinical activities of the Providence Kodiak Island Counseling Center. The Clinical Director also assists with the management of all program activities and operations in partnership with the Director. Consults with the Director on all Center activities and functions. As a member of the Center's management team, is responsible for coordination of clinical mental health services and is capable of acting both independently and interdependently as responsibilities dictate. Provides complex, high-level mental health services as appropriate to professional credential and Center needs, including crisis and emergency services to adults, adolescents, and children. Supervises, evaluates, and coordinates activities of clinical personnel engaged in providing mental health services throughout the Counseling Center, managing all clinical services within accepted standards of mental health practice. PKICC DIRECTOR The Director supervises all administrative activities of the Providence Kodiak Island counseling Center. Plans operations and coordinates with Team Leaders; Consults with the Clinical Director on all Center activities and functions. Resolves conflict between groups and individuals. Analyzes and evaluates staffing, goals and objectives, budgets, financial strategies, and operating functions. SCHOOL CLINICIAN PROGRAM TEAM LEADER Manages School Program, supervises school clinicians, and ensures program provided services consistent with the accepted mental health practices. Member of agency's Management Team. Provides direct clinical services and emergency on-call coverage on a rotating basis. REFERRAL SERVICES Services provided in the school setting will be predominantly psycho educational or behavioral in nature. Students with a significant psychiatric disorder, or those who may be appropriate to receive, or are already receiving, therapeutic services will be referred to PKICC or another appropriate agency or private practice individual, with parental or guardian consent, for treatment. These services are not provided, as a provision of this agreement and families will make both clinical and financial arrangement directly with that agency or individual. Providence Kodiak Island Mental Health Center will bill individual insurance companies andior families as appropriate and will provide a Sliding Scale Fee Program to qualify referred clients. School staff, Clinician I's, agency provider, and private practice individuals will work collaboratively in the best interest of the student and family. ers, Superintendent Island Borough School District ,h~~lyd G---- Melanie Nelson, Director, LCSW Providence Kodiak Island Counseling Center ~J A ~ L{ rill j f.-h.-/ Heather Wheeler, Director Special Services Kodiak Island Borough School District . " . Rick Gifford, Borough Manag r I( Kodiak Island Borough /~ ~r,cMC/~~L I .'-- --i' !", Jl" / i \ j;. \\-1 . i. ,if \ \/1,...... '/ .'...... ;','\..':'''' ", . . ~~~/