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AC No. 1991-094.1ak ffifand 4=4} YLEQL �EQLti2 fnEI2tE'L Pamela J. Delys-Baglien, Ph.D, Director 316 Mission Road • Suite 119 • Kodiak, Alaska 99615 a Telephone (907) 486-5742 KODIAK CONSORTIUM AGREEMENT The undersigned human service organization give high priority to a networking delivery system in order to accomplish the following: 1. Provide comprehensive community services without gaps or duplication. 2. Increase both quality and quantity of services through the advantage provided by combining skills, resources, manpower and creative energies. 3. Provide service delivery planning through the networking consortium. 4. Enhance working relationships among consortium members through mutual support and problem solving. 5. Share information on a regular bases regarding new services and community opportunities. 6. Enhance referrals and conjoint working with mutual clients throughout the consortium. 7. Provide mutual support of agencies and staff. S. Enhance and/or provide staff training among the network agencies. 9. all parties agree to adhere to 42CFR federal confidentiality regulations and state disclosure laws. I IKODIAK CONSORTIUM AGREEMENT ii 9f -©q 6130 " Place • Anchorage, Alaska 99507-2041 • (907) .` 449 Southern Region EMERGENCY Medical Services Council, Inc. CONTRACT FOR SERVICES Contract No. 92-05 This contract, effective as of the 1st day of July, 1991, between the Southern Region Emergency Medical Services Council, Inc. (hereinafter called "SREMSC") and Kodiak Island Borough (hereinafter called the "Contractor"). WITNESSETH that: Whereas, the SREMSC is entering into this contract by direct negotiation and not by competitive bids because this is a contract for professional services designated to be accomplished by the subarea; Whereas, the Contractor is willing to undertake the performance of this contract under the terms of the contract; Whereas, the SREMSC has authority to enter into this contract by authority of its Board of Directors; NOW THEREFORE, the parties hereto agree as follows: ARTICLE I. THE SERVICES TO BE PERFORMED: The Contractor will sub -contract with the Kodiak Area Native Association to provide EMS Coordination for all the communities, both Native and non- native, in the Kodiak Island Borough, to perform the objectives listed on the attached Quarterly Progress Report forms. The Contractor will provide necessary administrative support and services for the EMS program. The Contractor will maintain fiscal records of all expenses and maintain an audit trail. The Contractor will submit billings to the SREMSC promptly on a quarterly basis. The Contractor will provide to SREMSC the results of an independent audit within one year of the completion of this contract. The Contractor will comply with the special conditions appended to this contract. SREMSC agrees to provide technical assistance to the Contractor on an as - needed basis subject to the availability of time and funds. WORKING TOGETHER TO SAVE LIVES ARTICLE II. THE PERIOD OF PERFORMANCE: The period of performance under this contract shall commence on July 1, 1991, and expire on June 30, 1992. ARTICLE III. SREMSC SAVED HARMLESS: The Contractor shall hold and save the SREMSC, its officers, agents and employees harmless from liability of any nature or kind, including costs and expenses for, or on account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by a person or persons working directly under this contract or property by virtue of performance of this contract. ARTICLE IV. TERMINATION: Either party may terminate this contract in whole or in part thirty (30) days following receipt of written notice of intent to terminate. The SREMSC shall be held liable only for payment provisions of this contract for services rendered prior to the effective date of termination. ARTICLE V. CHANGES IN CONTRACT: Before changing the services specified in this contract, the Contractor must submit for SREMSC's approval the proposed changes in writing. The SREMSC will notify the Contractor of its decision within thirty (30) days after receipt of the proposed changes. Subject to SREMSC approval, the Contractor may reallocate money between budget categories within the total contract budget to meet unanticipated expenditures necessary to successful continuation or completion of services. The Contractor must obtain approval from SREMSC before reallocating any amount in the Capital Budget. For changes in the Operating Budget, the Contractor must obtain approval from SREMSC before reallocating an amount which exceeds ten percent (10%) of a budget category affected by the reallocation or $500.00, whichever is less. For budget reallocations which do not require approval, the Contractor must notify SREMSC within thirty (30) days after reallocating the amount. ARTICLE VI. NO ASSIGNMENT: The Contractor shall not assign this contract, nor any part thereof, nor any right to any of the monies to be paid him thereunder, nor shall any part of the work done or materials furnished be sublet, except with the written consent of the SREMSC, or as stated in Article I. ARTICLE VII. INDEPENDENT CONTRACTOR: The Contractor shall act in an independent capacity and not as officers or employees or agents of the SREMSC in the performance of this contract. ARTICLE VIII. AVAILABILITY OF APPROPRIATION: This agreement is subject to the availability of appropriation to the SREMSC by the State of Alaska, Department of Health & Social Services. V, ARTICLE IX. PAYMENT OF TAXES: As a condition of performance of this contract, the Contractor shall pay all Federal, State and Local taxes incurred by the Contractor. The Contractor, if subject to the provisions of the Alaska Workers' Compensation Act, shall provide the SREMSC with proof, furnished by the insurance carrier, of current coverage by workmen's compensation insurance with an insurance company or association authorized to transact the business of the Workmen's Compensation Board, or a current certificate of self- insurance by the Alaska Workers' Compensation Board. ARTICLE XI. EQUAL EMPLOYMENT OPPORTUNITY: The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, ancestry, age or sex. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruiting advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non- discrimination clause. The Contractor shall state, in all solicitations or advertisements for employees to work under this contract that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, age, or sex. The Contractor will send to each labor union or representative of workers with which the Contractor has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers representative of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to all employees and applicants for employment. Provided that the appropriation received by SREMSC to fund this project is not ravnkerl.rescinded or reduced_, SREMSC shall pay the contractor, in full consideration of the Contractor's performance hereunder: A sum of $31,477 per the attached budget. Payment will be quarterly, based upon receipt of progress and billing reports. .r7 IN WITNESS WHEREOF, the parties have executed this contract. CONTRACTOR: KODIAK ISLAND BOROUGH BY: OFFICIAL TITLE Date: ATTEST: l� 'IaLry Borough Clerk 6#n/f/ SREMSC: BY: Ronni R. Sullivan President/Executive Director Date SPECIAL CONDITIONS 1. The Contractor shall assist the SREMSC with the emergency medical technician certification process for their Sub -area. 2. The Contractor shall pay travel and subsistence costs for all EMT exam certification provided by SREMSC within the Kodiak Island Sub -Area. 3. The Contractor shall pay travel and subsistence costs for travel to Regional Coordinator and ACEMS meetings by their representative. 4. The Contractor shall abide by all DHSS Grant Regulations regarding grant programs (7 AAC 78.010 through 78.320). 5. The Contractor will submit completed Community Checklists for Level I, II, and III communities in their sub -area by December 31, 1987. 6. The Contractor will provide the SREMSC with progress reports and billing reports promptly within thirty (30) days following the end of each quarter. 7. The Contractor shall not use any of the funds distributed under this contract for purposes of lobbying before the Alaska Legislature. 8. The Contractor shall assist in the collection of any data or statistics related to this project as requested by SREMSC. 9. Funds distributed under this contract are to be expended for the purposes set forth in the approved budget and objectives, and in accordance with all applicable laws, regulations, and grant policies. 1O.The Contractor's final financial report is due no later than 20 days after the end of the approved budget period. Failure to submit the final report in a timely manner may result in denial of any final payments due the Contractor. No part of the Contractor's duty to return excess funds or funds that are determined by audit to have been improperly expended, as provided in 7AAC 78.230(a), is affected by this provision upon submission of the final report or immediately upon later determination that a refund is due. 11.The Contractor recognizes that 02 AAC 45.010 establishes specific audit requirements for agreements executed after August 1, 1986. The Contractor agrees to be immediately subject to the audit requirements as set forth in the attached regulations. 12. Per sonnei: 1) State wages and benefits shall constitute the maximum salary and benefits the Contractor can pay for a comparable position, unless there are extenuating circumstances, in which case, prior approval must be granted by SREMSC. 2) All positions should be filled at Step A unless approved by SREMSC. 5 13. Travel: Outside travel, under the auspices of this agreement, shall be limited to two outside trips per year, one Administrative and one Training, unless otherwise authorized by SREMSC. 14.Project Income: Project Income shall be accounted for and will be treated the same way as other funds under this agreement, except where different fiscal rules apply. ri T f p SREMSC CONTRACT 92-05 Kodiak Island Borough BUDGET FY92 Personal Services Salary - EMS coordinator - Secretary Fringe Benefits @ 27% Total Personal Services: Travel Travel and Per Diem Facility Long Distance Telephone Rent Total Facility: Supplies Office Supplies _Other Operating Professional Services Total Direct Costs Indirect Costs @ 25.6% TOTAL OPERATING COSTS 7 $ 6,665 3,500 3,151 $13,316 8,125 500 360 860 500 2,256 $25,057 6,420 $31,477 KODIAK AREA NATIVE 402 CENTER AVENUE KODIAK, AK 99615 RATE AGREEMENT NONPROFIT ORGANIZATIONS l j 6 ASSOCIATION DATE: 03/27/91 FILING REF.: The preced- ing agreement was dated: 09/12/90 N22120.90 The rates approved in this agreement are for use on grants, contracts and other agreements with the Federal Government, subject to the conditions contained in Section II. SECTION I : RATES Type From Rate Location Applicable to INDIRECT COST RATES* Final 10/01/89 09/30/90 22.20% ALL ALL PROGRAMS Prov. 10/01/90 09/30/92 25.60% ALL ALL PROGRAMS *BASE: Total direct cost less items of equipment and other capital expenditures and major sub -contracts. TREATMENT OF PAID ABSENCES Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are charged to Federal projects as part of the normal charge for salaries and wages. Separate charges for the cost of these absences are not made. TREATMENT OF OTHER FRINGE BENEFITS This organization charges the actual cost of each fringe benefit direct to Federal projects. However, it uses a fringe benefit rate which is applied to salaries and wages in budgeting fringe benefit cost under project proposals. The following fringe benefits are treated as direct costs: FICA, FUTA, ASSC, WORKER'S COMPENSATION, MEDICAL/DENTAL INSURANCE, RETIREME AND STANDARD INSURANCE. SPECIAL REMARKS: *BASE: Total direct cost less items of equipment and other capital expendi- tures and major sub -contracts in excess of $25,000. SECTION II: GENERAL A. LIMITATIONS: The rates in this Agreement are subject to any statutory or administrative limitations and apply to a given grant, contract or other agreement only to the extent that funds are available. Acceptance of the rates is subject to the following conditions: (1) Only costs incurred by the organization were included in its indirect cost pool as finally accepted; such costs are legal obligations of the organization and are allowable under the governing cost principles; (2) The same costs that have been treated as indirect costs are not claimed as direct costs; (3) Similar types of costs have been accorded consistent accounting treatment; and (4) The information provided by the organization which was used to establish the rates is not later found to be materially incomplete or inaccurate. B. ACCOUNTING CHANGES: If a fixed or predetermined rate is in this Agree- ment, it is based on the accounting system purported by the organization to be in effect during the Agreement period. Changes to the method of account- ing for costs which affect the amount of reimbursement resulting from the use of this Agreement require prior approval of the authorized representa- tive of the cognizant agency. Such changes include, but are not limited to, changes in the charging of a particular type of cost from indirect to direct. Failure to -obtain approval may result in cost disallowances. C. FIXED RATES: If a fixed rate is in this Agreement, it is based on an estimate of the costs for the period covered by the rate. When the actual costs for this period are determined, an adjustment will be made to a rate of a future year(s) to compensate for the difference between the costs used to establish the fixed rate and actual costs. D. USE BY OTHER FEDERAL AGENCIES: The rates in this Agreement were approved in accordance with the authority in Office of Management and Budget Circular A-122, A-21 or HHS Hospital Cost Principles, as appropriate, and should be applied to grants, contracts and other agreements covered by the appropriate regulation, subject to any limitations in A above. The organ- ization may provide copies of this Agreement to other Federal Agencies to give them early notification of this Agreement. BY THE ORGANIZATION BY THE COGNIZANT AGENCY ON BEHALF OF THE FEDERAL GOVERNMENT DEPARTMENT OF HEALTH AND HUMAN SERVICES KODIAK AREA NATIVE ASSOCIATION (ORGANIZATION) (Ag Y) (Signature) (signature) David S. Low KELLY SIMEONOFF JR (Name) (Name) Director, Division of Cost Allocation PRESIDENT (Title) (Title) APRIL 8, 1991 March 27, 1991 (Date): (Date) Representative David A. Vedder (NP -CU -H) Telephone: (415) 556-1704