Contract No. 1992-07P r
ITEM NO. /9- /
Kodiak /s/and Borough
AGENDA STATEMENT
Meeting of: March 19, 1992
ITEM TITLE: Contract Award - Professional
Services Contract for design of the Kodiak Island
Borough Office Building Handicapped Renovations
Project.
SUMMARY STATEMENT
In order to meet the minimum accessibility requirements of
the Americans with Disabilities Act, renovation of the KIB
office building entrances and restrooms are required. Kumin
Associates, Inc., of Anchorage, Alask has submitted a
proposal to perform the design work need to be completed in
order to prepare a detailed cost estimate for the
construction work. Recommend award of the Professional
Services Contract for design of the KIB Office Building
Handicapped Renovation Project to Kumin Associates, Inc. of
Anchorage, Alaska, in an amount not to exceed $7,500.
FISCAL NOTES
[ I N/A Expenditure Account
Required $7,500. No 100-135-430-140
APPROVAL FOR AGENDA:
Mayor
RECOMMENDED ACTION:
Move to award the Professional Services Contract for the:
design of the Kodiak Island Borough Office Building Handicapped
Renovation Project to Kumin Associates, Inc. of Anchorage,
Alaska, in an amount not to exceed $7,500.
11 A 17-- 9-9'7 MnN 1 F. : 4T
March 9, 1992
Ray Camardella
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Ak 09615-6309
architects & planners
1
{
3000 "A" street, suite 202 • anchorage, alas ka 99503
telephone (907) 563.8877 -
Re: Kodiak Island Borough office Building
Handicapped Renovations
Dear Ray,
As discussed with you during our site visit of February 6,
1992 we have developed a proposal for the projoct. Below is our
understanding of the scope.
SCOPE OF WORK
We will prepare a preliminary design for your review. Upon
approval of the preliminary design we will prepare final danign
drawings. The specifications, outline in format, will be on the
final drawings. A Cost estimate is not included. The Borough will
provide bidding documents to contractors and handle the bidding
process. we have included time for submittal review and answering
questions during construction and bidding. We will also make
submittals for review to llUT/Handicapped, DEC, and Fire Marshal as
required. Agency review fees will be paid by the Borough and are
not included in this proposal.
At this time we have not included any time for Mechanical or
Electrical design work. In order to better quantify what their
effort will be we want to evaluate this after a preliminary design
has been approved.
We have already spent a day at the building as-builting the
various ares of concern. This time is included In the present
proposal. An additional trip, not in the proposal, may be required
for a mechanical/electrical design. We will be relying on the
measurements we have made and the drawings in your files to provide
design information.
AREAS OF HANDICAPPED RENOVATION
Below is a summary of the work in specific locations we
understand to encompass the scope for the project. In general the
M A RZ 9-97 M n 1 F. _ 4 R P_ P1
Rornugh is requesting the areas below be brouqht into compliance
with the ADA handicapped requirements where practical.
A. MAIN ENTRY
Review the dimenainne of the existing layout of the vestibule.
Interior doors may have to be moved to provide required
clearance. -All 'doors will be replaced. Patch finishes to
make required changes. We will not evaluate the existing
exterior ramp or adjacent parking.
B. LOWER WEST INTRY
Make the route from entry to parking at south side of lot
comply with ADA. Replace doors at vestibillo. Patch finishes
as required to make changes. Modifications to existing parking
lot grading and walk will be done by others.
C. FIRST FLOOR RESTROOMS (mens and womens, approx. 7
fixtures)
Modify existing,fixturc and room layout as required to comply
with ADA requirements. Any revisions to the room will be done
within the present boundaricra of tho rooms. This may mean the
deletion of fixtures in order to comply. Rooms will be
provided with new finishes and toilot room accessories.
Existing plumbing fixtures will be reused. Entry door will be
replaced.
D. SECOND .FLOOR RESTROOMS (mens and womens, oprox.10
fixtures)
Same scope as desvrlbea in item "C" above.
existing two one toilet restrooms by main entry have been reviewed
for compliance. They are non -complying, but as they have
relatively new finishes And it would be very expensive to enlarge
them, no work on theseis intended.
REIMBURSEMENTS
For the above scope we propose to be compensated on a lump sum
basis of $7540 plus reimbursable$, which should be minor.
TIME OF PERFORMANCE
once we have a notice to proceed we would have a preliminary
design within three weeks. Upon approval of the preliminary design
the final design would be submitted in five weeks.
Thank you for the opportunity to make this proposal; if you
have any questions please call.
Sincerely,
k"I�Pve�)
/- /zv) e " 6
Thomas Hettich