Contract No. 1992-11ITEM NO./,�, tq , /,
Kodiak /s/and Borough
AGENDA STATEMENT
Meeting of: April 16, 1992
i 'ZV7 fra e 0 92-/l
ITEM TITLE:
Contract Award
- High
School
Alteration Project,
Phase II, KIB -
410 -
451
SUMMARY STATEMENT
Bids were received and opened March 31, 1992 at 3:00 p.m.
for the construction of the High School Alteration Project,
Phase II to be constructed this summer. Jay -Brant General
Contractors is the low bidder for the project. Recommend
award of the contract for construction of the High School
Alterations Project, Phase II, KIB 410 - 451 to Jay -Brant
General Contractors in an amount not to exceed $469,200 for
the Base Bid plus Alternate # 1.
FISCAL NOTES
I ] N/A Expenditure Account
Required $ 469,200 No 410-451-452-150-038-005
APPROVAL FOR AGENDA:
Mayor
RECOMMENDED ACTION:
Kodiak Island Borough
MEMORANDUM
April 6, 1992
To: Assemblymembers
Thru: Jerome M. Selby, Mayor
Fm: Ray Camardella, Director��'
Engineering/Facilities
Re: High school Alteration Project - Phase II
Bid Award
Bids were opened on March 31, 1992 at 3:00 p.m. in the
Borough conference room for the High School Alteration
Project - Phase II. Nine bids were submitted for the
project, with three of the bidders filling out the bid
schedule incorrectly as noted on the attached bid tabulation
sheet. Two of the contractors that bid incorrectly, H. Watt
& Scott, Inc. and Gaston & Associates, Inc. asked that their
bids be withdrawn when questioned as to the validity of the
submitted schedule. Brechan Enterprises, Inc. has asked
that their bid be allowed to be corrected as noted in their
attached letter dated March 31, 1992. Correction of
Brechan's bid would make their total for the base bid plus
alternate #1 $491,683. The low bidder for the project is
Jay -Brant General Contractors of Homer, Alaska with a bid of
$469,200 for the base bid plus alternate #l.
I asked for an attorney's opinion on the legal aspects of
recommending the bid award due to the bid errors and the
potential for local preference by the Assembly. Attached
you will find the legal opinion by Mr. William M. Walker,
attorney with Hughes, Thorsness, Gantz, Powell, & Brundin
regarding these issues and recommending the award be made to
Jay -Brant General Contractors. Prior notice of the local
bidders preference was not given to the bidders in either
the solicitation or contract specification.
cc: file
GASTON & AS80CIATES, INC.
GENERAL ComAcmn
8811 Hartzell Road
Anchorage, Alaska 99507
contractor's Lleeme OA13750
Fax (907) 349-8691 Phone (907) 3441717
MARCS 31, 1992
OFFICE OF THE KAYUf1
KODAK ISLAND BOROUGH
710 MILL SAY ROAD
RODIAK, ALAKSA 99815-6398
ATTN: RAY CAN ARD ELLA
REFE-RENCE: BID PROPOSAL FOR RIGH SCHOOL ALTERATION PROi:HCT
PROJECT NO. XrB - 410 - 45:
SUBJECT: WITHDRAWL DUE TO ERROR
DEAR MR. CAMARDELLA
GASTON & ASSOCIATES, INC. HE:jcBY WZ71M.RANS THEIR BID ON T&e :UC�JE
REFERENCED PROJECT DUX TO AN ERROR ox TSS SID SCSEDVZZ . n:D
SCHEDULE ITEM 8 LISTED OUR PRICE 80R THE ALTERNATE ONLY AND NOT
TEE COMBINED AMOUNT SOX TV& "BASE SID PLUS kLATERNAT3 70. i" AS
REQUESTED.
SINCERRELY,
-L/, e, / (/'�
H. LEE ?EDERSON
VICE PR8SIDZNT
PPP PROPOSAL ZODIAS WITHDRAWL
BRECHAN ENTERPRISES, INC./ GENERAL CONTRACTORS
2705 Mill Bay Road • Kodiak, Alaska 99615
March 31, 1992
Honorable Jerome Selbv. Mayor
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
RE: Kodiak High School Alteration Phase II
Project No. KIB - 410 - 451
Dear Sirs:
This letter is to advise you that we made a clerical error
in the preparation of the bid which opened at 3:00 P.M.
today.
Attached herewith is the job cost sheet prepared by Mr.
Grant deLine for the above referenced project. You will
note on the second page that it indicates Base 375,782, Alt
115,901 and carrot symbol for the sum of the two numbers.
Our secretary mistakenly entered the alternate price instead
of the sum.
As the general provisions provide for the correction of
clerical error, we hereby request that you consider our Bid
for the Base plus the Alternate at the sum of $491,683.
AS the bid preparation documents are confidential in nature,
we would request that you preserve their integrity.
Sincerely yours,
BRECHAN ENTERPRISES, INC.
ch el rAehZan
President
Enclosure
MCB/css
BRECHAN ENTERPRISES, INc.IGENERAL CONTRACTORS • 2705 Mill Bay Road, Kodiak, Alaska 99815
Ph. (907) 4883215 • FAX (907) 4864889
Alaska Business License #001858 • Alaska Contractors License #AA441
We Aro An Equal Opportunity Employer
p
TO: KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, AK 99615
ATTN: Resident Project Rep.
CONTRACTOR'S CERTIFICATION
OF COMPLETION
DATE 11-4-92
PROJECT KODIAK HIGH SCHOOL — PHASE II
JOB NO. 410-451
CONTRACT N0. C92-011
OWNER KODIAK ISLAND BOROUGH
FROM: JAY—BRANT GENERAL CONTRACTORS
(Firm or Corporation)
This is to certify that 1, BOB BRANT
am an authorized
official of JAY—BRANT GENERAL CONTRACTORS
working in the capacity of PARTNER
and have been properly authorized, by said firm or corporation to sign the following statements pertaining to the subject
contract:
I knowof my own personal knowledge, and do hereby certify, that the work of the contract described
above has been performed, and materials used and installed in every particular, in accordance with, and
in conformity to, the contract drawings and specifications.
The contract work is now complete in all parts and requirements, and ready for your final inspection.
I understand that neither the determination by the Engineer -Architect that the work is complete,
nor the acceptance thereof by the Owner, shall operate as a bar"to claim against the Contractor under
the terms of the guarantee provisions of the contract documents.
By R.J. BRANT
TITLE PARTNE
FOR JAY—BRANT GENERAL CONTRACTORS
DISTRIBUTION: 1. Proi. Mgr. '
2. Field Ofc.
3. File
00671 CONTRACTOR'S CERTIFICATE OF COMPLETION
Page 1 of 1
rC I ti :0 C 11 �
RELRASE ON CONTRACTS
Whereas, by the terms of contract dated 28 APRIL 19392
entered into by the Kodiak Island Borough (hereinafter referred to as the
Contracting Agency), and JAY -BRANT GENERAL CONTRACTORS
(hereinafter referred to as the Contractor), in the amount of FOUR HUNDRED
EIGHTY-EIGHT THOUSAND TWO HUNDRED EIGHTEEN DOLLARS$ 488,218.00 )
including any/or all executed Change Orders for the construction of
KODIAK HIGH SCHOOL - PHASE II project
at , Alaska, IT IS PROVIDED THAT: Upon Completion of all work
required hereunder, the amount due the Contractor under this Contract shall be
paid upon the presentation of a properly executed and duly certified voucher
therefore, after the Contractor shall have furnished the Contracting Officer
with a release of all claims against the Contracting Agency arising under and
by virtue of this Contract other than such claims, if any, as may be
specifically excepted by the Contractor from the operation -of the release in
stated amounts to be set therein.
NOW THEREFORE, in consideration of the payment by the Contracting Agency to the
Contractor of the balance due under the Contract to wit the sum of FIFTY-ONE
THOUSAND FIVE HUNDRED TWENTY-NINE DOLLARS --------T ($51,529.00 ),
the Contractor hereby remises, releases, and forever discharges the Contracting
Agency, its architects, engineers, agents, employees, and independent
contractors of and from all manner of debts, dues, and sum or sums or money,
accounts, claims, and demands whatsoever, in law and. in equity, under or by
virtue of said contract, and warrants good title to all material, suppliers,
and equipment installed or incorporated in the project and all work delivered
to the premises, together with all improvements and appurtenances constructed
thereon, to the Contracting Agency free of any claims, liens or that neither it
nor any person, firm, or corporation furnishing material or labor for any work
covered by this Contract has any right to a lien upon the premises nor any
improvement thereon, except:
NONE
The Contractor further certifies that all Federal, State and Local taxes
incurred in the performance of this contract, including but not limited to
withholding and employment security taxes, have been paid.
IN WITNESS THEREOF, the hand and seal of the Contractor have been hereunto set
this FOURTH day of NOVEMBER , 19392 .
BY: JAY -BRANT GENERAL CONTRACTORS
R.J. BRANT JR.
(Siatu a of C actor)
006& RELEASE ON CONTRACTS
Page 1 of 1
KODIAK i$LAND BOROUGH PERIODIC ESTIMATE
710 MILL BAY ROAD BASIC CONTRACT FOR
KODIAK, ALASKA 99615 PARTIAL PAYMENT
Name and Location of Project: KODIAK HIGH SCHOOL RENO. - PHASE II Project No. 410-4
Name of Contractor JAY -BRANT GEN. CONT'RS Address HOMER, ALASKA
Contract No. C92-011 Periodic Estimate No. THREEfor Period 8-24 1992 to 11-4 1992
Time of Contract -- Calendar Days Completion Date AUG 20, 92
Item
Description of Work
Contract
Previous
This
Completed
Balance
No.
Amount
Applications
Application
To Date
To Finish
Material Labor
1.
MOBILIZATION
48,799
48,000
799
0
48,799
0
2.
DEMOLITION
27,490
27,490
0
0
27,490
0
3.
CARPENTRY
33,406
33,406
0
0
33,406
0
4.
FRAMES & DOORS
12,223
12,223
-0
0
12,223
0
5.
DOOR HARDWARE
7,143
7,143
0
0
7,143
0
6.
GLAZING
8,674
8,674
0
0
8,674
0
7.
CEILING & FLOORS
51,108
51,108
0
0
51,108
0
8.
GWB & PAINTING
18,137
18,137
0
0
18,137
0
9.
CHALK/TACKBOARDS
6,677
6,677
0
0
6,677
0
10.
GYM PADS & CURTAII
30,607
30,607
0
0
30,607
0
11.
CABINETS & APPL'S
26,235
26,235
0
0
26,235
0
12.
MECHANICAL -ROUGH
50,859
50,859
0
0
50,859
0
13.
FINISH
15,000
15,000
0
0
15,000
0
14.
ELECTRICAL -ROUGH
35,549
35,549
0
0
35,549
0
15.
FINISH
19,000
19,000
0
0
19,000
0
MEZZANINE
16.
FRAME & CONCRETE
52,035
40,000
12,035
0
52,035
0
17.
GWB AND PAINT
7,312
0
7,312
0
7,312
0
18.
MECHANICAL
9,740
9,740
0
0
9,740
0
19.
ELECTRICAL
9,206
6,000
3,206
0
9,206
0
-----------------------------------------------------------------------------------------
TOTALS
469,200
1 445,848
23,352
0
1 469,200
1 0
UU541 Periodic Estimate for Partial Payment
2� z, )JIIWyPage 1 of 3
KODW ISLAND BOROUGH PERIODIC ESTIMATE
710 HILL BAY ROAD CHANGE ORDER NO. FOR
KODIAK, ALASKA 99615 PARTIAL PAYMENT
Name and Location of Project•KODIAK HIGH SCHOOL RENOVATION -PH. Il Project No.410-4
Name of Contractor JAY -BRANT GEN. CONTRACTORSAddress HOMER, ALASKA
Contract No. C92-011 Periodic Estimate No.THREE for Period 8-24 1992 to 11-4 19 92
Time of Change Order 30 Calendar Days Adjusted Completion Date 9-20-92
Item) Description of Work 1 Contract) Previous I PP This I
CompletedI Balance I
Amount Applications A lication To Date To Finish
Material I Labor
----------------------------------- --------------------------
--- ------------------------- - 19,018 0
TOTALS 119,018 ( 13,825 I -
00541 - Periodic Estimate for Partial Payment #tr i'(!(�f._ Page 2 of 3
13,025
25
15,1931
0
2(
RFP'S #11 -##020 115,193
1
1-
I
-1
0
----------------------------------- --------------------------
--- ------------------------- - 19,018 0
TOTALS 119,018 ( 13,825 I -
00541 - Periodic Estimate for Partial Payment #tr i'(!(�f._ Page 2 of 3
Name and Location of Project: KODIAK HIGH SCHOOL - PH. II Project No. 410-451
Periodic Pay Estimate No. THREE - FINAL
1. Basic Contract Amount 469,200
2. Total Amount of Change Orders 19,018
3. Adjusted Contract Amount 488,218
4. Analysis of Work Performed
a. Total Work Completed to Date ....................................
b. Total of Change Orders Completed to Date ........................
c. Subtotal........................................................
d. Less 0 R Retained ..............................................
19.018
488,218
N
e. Less Previous Payments .......................................... 436,689
f. Amount Payable this Estimate .................................... 51,529
5. Time of Contract
a. Time of Basic Contract calendar days: Completion Date: 8-
b. Total time of Change Orders 30 calendar days:
Adjusted Completion Date 9-20-92
CERTIFICATION OF CONTRACTOR:
I certify that all items and amounts are correct in accordance with the contract
requirements and that the undersigned have complied with the labor provisions of
said contract, or that there is an honest dispute with respect to such provisions,
and that all items have been paid for which previous Certificates for payment were
issued and payments received,1and tt t the current payment is now due.
" _c
Contractor's Signature
J.
Project Inspector
Facility Coordinator
Contracting Officer
Date 11-4-92
Date
Date 1� //W f L
Date
Date 7 2_
00541 Periodic Estimate for Partial Payment
Page 3 of 3
KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, ALASKA 99615
Contract No.
CONTRACT CHANGE ORDER
Change Order No
Project Name, Number & Location
Amount of Contract & Change Orders
Original Contract
' -
Previous Changes
Contractor
- - -
This Change --
Adjusted Contract
Description of Change
Cost
The time provided for completion of the contract is (unchangad)iin mesad) (domwed) by calendar days This document shall
become an amendment to the contract and all provisions of the contract will apply thereto
Accepted By: -
Contractor's Representative
Date ----
Recommended:
Facility Coordinator
Data -
Approved By:
Contracting Officer
Date
Copies: Original to Facility Coordinator
Canary to Contractor
Pink to Project Inspector
KODIAK ISLAND BOROUGH
710 MILL BAY ROAD
KODIAK, ALASKA 99613
vrolect Name, Numoor & Location
GG"E'N CONTRA_CTRS_ 9_07 _235_8731 P.02
I CONTRACT CHANGE ORDER
Cu"La6l Nv. 9%—�� 1 Change Greer Pio Y.. 1
KODIAK HIGH SCIiOOL ALTERATIONS, PHASE II
KODIAK AK KIR-410-451
Contractor
JAY—BRANT GENBRAL CONTRACTORS 460 G1311HSTAHE
HOMER AK 99603 ---
Amount Of Contract & Change OrOers
Original Contract $ 469,200
Previous ChahgOs —0—
This Change 13,825 I
Adjusted Contract
4831025 1
Descriptl0n Of Change �^
Coat
INSTALL MAINTENANCE PLATFORM IN NEW HOME EC ROOM
$ 2,957
CABINET UNIT HEATER RELOCATE, RM 109
11014
VENTILATION CONTROLS, RMS 102 — 104
1,925
FURR OUT SOUTH WALL, RM 104, TO ACCOMODATE PLUMBING
2,909
MEZZANINE AREAr BEAM RELOCATE
1,819
"J" BEAD FOR TOP OF DRYWALL
367
BLOCK pRL*FARATION FOR PAINTING (BLOCKFSLL).
515
MOVE LIGHTS UNDER MR77ANTNr
1,745
STAIN DOORS
574
CONTRACT EXTLNSION FROM AUG 20 TO SEPT. 20, 1992
N/A
TOTAL CHANGE ORDER
$13825
The time provided /or eomp/edan
bataAe &A$00baleen to Na eon
ACCOP140 dYl
Co rac is
Rawmmended i7F&
Facility
Approved By:
Contracting OffICer
Copies• Orloirial to Ficlilly COOrdlnatpl
Canary to COnlraClot
pink to PF6180 inaeaetor
by 31
'S bate SEPTEMBER 9, 1992
Date 4— 9 - %�-
Date T� /
THIS CONTRACT, made
the Kodiak Island
Mayor, party of the
Alaska.
OWNER - GENERAL CONTRACTOR
C O N T R A C T
this 28 day of
Borough, acting
first part, and.
APRIL A.D., 1�
by and through
JAY -BRANT GENERAL
CONTRACTORS
r 4
RECEIVED
APR 29 1992
BmffiW"h
PARTNERSHIP
A MRRQRRTXQN, jx%0xpNxRtmd under the laws of the State of Alaska
its successors and assigns, party of the second part, hereinafter
called the Contractor.
WITNESSETH: That the Contractor, for and in consideration of the
payment or payments herein specified and agreed to by the party
of the first part, hereby covenants and agrees to furnish and
install all the materials and to do and perform all the work and
labor required in the construction of the High school Alteration
Project, Phase II, Project KID - 410 - 451 in the Kodiak Island
Borough, Kodiak, Alaska, for the sum of
Dollars ($469,200 )•
The Contractor further covenants and agrees that the entire
construction shall be done under the administration and to the
complete satisfaction of the Kodiak Island Borough subject to
inspection at all time and approval by any participating agency
of the Government of the United States of America, and in
accordance with the laws of the State of Alaska and rules and
regulation of said Federal Agency.
The Contractor further covenants and agrees that all of said work
and labor shall be done and performed in the best and most
workmanlike manner and that all and every of said materials and
labor shall be in strict and entire conformity in every respect
with the Contract documents: that he will abide by and perform
all stipulations, covenants, and agreements specified in said
Contract documents, all of which are by reference hereby made a
part of this Contract, as to all premises therein: and in case
any of said materials or labor shall be rejected by the Borough
Mayor or his assistant or authorized representative, as defective
or unsuitable, then the said materials shall be removed or
replaced with other approved materials and the said labor shall
be done anew, to the satisfaction and the approval of the Borough
Mayor or his representatives, at the cost and expense of the
Contractor.
The Contractor further covenants and agrees that all of said
materials shall be furnished and delivered and all and every of
the said labor shall be done and performed, in every respect, to
the satisfaction of the herein aforementioned Borough Mayor, on
or before August 20, 1992. It is expressly understood and agreed
that in case of the failure on the part of the Contractor for any
reason, except with the written consent of the Borough Mayor, to
complete the furnishing and delivery of said materials and the
532SP
'age 1 of 3
doing and performance of the said work before the aforesaid date,
the party of the first part shall have he right to deduct from
any monies due or which may become due the Contractor, or if no
monies shall be due, the party of the first part shall have the
right to deduct from any monies due or which may become due the
Contractor, or if no monies shall be due, the party of the first
part shall have the right to recover said deduction to be made,
or said sum to be recovered not as penalty, but as damages.
Provided, however that upon receipt of written notice from the
Contractor of the existence of causes over which said Contractor
has no control and which must delay the completion of said work,
the Borough Mayor may at his discretion, extend the period
hereinbefore specified for the completion of the said work, and
in such case the Contractor shall become liable for said
liquidated damages for delays commencing from the date on which
said extended period shall expire.
It is distinctly understood and agreed that no claim for
additional work or materials, not specifically herein provided,
done or furnished by the Contractor, will be allowed by the
Borough Mayor, nor shall the Contractor do any work or furnish
any material not covered by this contract, unless such work is
ordered in writing by the Borough Mayor. In no event shall the
Contractor incur any liability by reason of any verbal directions
or instructions that he may be given by the Borough Mayor, or his
representatives, nor will the said party of the first part be
liable for any materials furnished or used, or for any work or
labor done, unless said materials, work or labor are required by
said Contractor on written order furnished by the Borough Mayor.
Any such work or materials which may be done or furnished by the
Contractor without written order first being given shall be at
the said Contractor's own risk, cost and expense and he hereby
covenants and agrees that without such written order he shall
make no claim for compensation for work or materials so done or
furnished.
Any dispute arising under this contract which is not disposed of
by agreement between the Contractor and the Project Manager
shall, at the request of the Contractor, be decided by the
Contracting Officer who shall reduce his decision in writing and
mail or otherwise furnish a copy thereof, to the Contractor. The
Contracting Officer reserves the right to make written request to
the Contractor at any time for any additional information needed
to make his decision. The decision of the Contracting Officer
shall be final and conclusive unless, within 30 days from the
date of receipt of such copy, the Contractor mails or otherwise
furnishes to the Kodiak Island Borough Assembly, a written
appeal. The Notice of Appeal shall include specific exceptions
to the Contracting Officer's Decision, including specific
provisions of the contract relied upon. General Assertions that
the Contracting Officer's Decision is contrary to law or, to
fact, are not sufficient.
The decision of the Kodiak Island Borough Assembly shall be
rendered within 120 days of the Notice of Appeal. The decision
532SP
Page 2 of 3
shall be final and conclusive unless determined by a court of
competent jurisdiction to have been fraudulent, or capricious, or
arbitrary, or so grossly erroneous as necessarily to imply bad
faith.
The Disputes article does not preclude consideration of questions
of law in connection with decisions provided for above. Nothing
in this contract, however, shall be -construed as making final the
decisions of the Kodiak Island Borough Assembly or its
representative on a question of law.
At all times during the time that a dispute is pending and in the
process of being resolved or decided, the Contractor shall
proceed diligently with the work so as to achieve, if a all
possible, performance of the work within the contract allotted
time.
The Contractor hereby agrees to receive the prices set forth in
the proposal as full compensation for furnishing all the
materials and labor which may be required in the prosecution and
completion of the whole work to be done under this contract, and
in all respects to complete said contract to the satisfaction of
the Borough Mayor.
It is further distinctly agreed that the said Contractor shall
not assign this contract, nor any part thereof, nor any right to
any of the monies to be paid him hereunder, nor shall any part of
the work be done or materials furnished under this contract.
The bonds given by the Contractor in the sum of 50% Payment Bond,
and 50%, Performance Bond, to secure the proper compliance with
the terms and provisions of this contract, are hereto attached
and made part thereof.
IN WITNESS WHEREOF, The Kodiak Island Borough Mayor, by authority
in him vested, has executed this contract on behalf of the Kodiak
Island Borough, and the said has hereunto set
their hands and seals, the day and year first above written.
KODIAK ISLAND BOROUGH
By
B ough Mayor
By
Eng ing/Facilities Director
ATTEST:
By (20-n tc
Borough Clerk
532SP
'age 3 of 3
CONTRACTOR
JAY -BRANT GENERAL CONTRACTORS
ITEM NO. /.?, R. /,
Kodiak /s/and Borough
AGENDA STATEMENT
Meeting of: April 16, 1992
ITEM TITLE:
Contract Award
- High
School
Alteration Project,
Phase II, KIB
- 410 -
451
SUMMARY STATEMENT
Bids were received and opened March 31, 1992 at 3:00 p.m.
for the construction of the High School Alteration Project,
Phase II to be constructed this summer. Jay -Brant General
Contractors is the low bidder for the project. Recommend
award of the contract for construction of the High School
Alterations Project, Phase II, KIB 410 - 451 to Jay -Brant
General Contractors in an amount not to exceed $469,200 for
the Base Bid plus Alternate # 1.
FISCAL NOTES
I ] N/A Expenditure Account
Required $ 469,200 No 410-451-452-150-038-005
APPROVAL FOR AGENDA:
Mayor
RECOMMENDED ACTION:
Kodiak Island Borough
MEMORANDUM
April 6, 1992
To: Assemblymembers
Thru: Jerome M. Selby, Mayor ��
Fm: Ray Camardella, Director/ C/
Engineering/Facilities
Re: High School Alteration Project - Phase II
Bid Award
Bids were opened on March 31, 1992 at 3:00 p.m. in the
Borough conference room for the High School Alteration
Project - Phase II. Nine bids were submitted for the
project, with three of the bidders filling out the bid
schedule incorrectly as noted on the attached bid tabulation
sheet. Two of the contractors that bid incorrectly, H. Watt
& Scott, Inc. and Gaston & Associates, Inc. asked that their
bids be withdrawn when questioned as to the validity of the
submitted schedule. Brechan Enterprises, Inc. has asked
that their bid be allowed to be corrected as noted in their
attached letter dated March 31, 1992. Correction of
Brechan's bid would make their total for the base bid plus
alternate #1 $491,683. The low bidder for the project is
Jay -Brant General Contractors of Homer, Alaska with a bid of
$469,200 for the base bid plus alternate #1.
I asked for an attorney's opinion on the legal aspects of
recommending the bid award due to the bid errors and the
potential for local preference by the Assembly. Attached
you will find the legal opinion by Mr. William M. Walker,
attorney with Hughes, Thorsness, Gantz, Powell, & Brundin
regarding these issues and recommending the award be made to
Jay -Brant General Contractors. Prior notice of the local
bidders preference was not given to the bidders in either
the solicitation or contract specification.
cc: file
KODIAK ISLAND BOROUGH
710 Mill Bay Road
Kodiak, AK 99615
HIGH SCHOOL ALTERATION, PHASE II RIB - 410 - 451
MARCH 31, 1992
3:00 P.M.
FIRM
BASE BID
BASE BID & ALT. #1
A & E ESTIMATE
$ 469,835.00
$ 622,789.00
BLAZY CONSTRUCTION
464,406.00
594,250.00
INTNL. STEEL
ERECTORS
427,500.00
558,200.00
JAY -BRANT GEN.
CONTRACTORS
370,900.00
469,200.00
HOLDEN COMPANY
415,548.00
528,104.00
CLARION COMPANY
478,434.00
612,062.00
H WATT & SCOTT
395,550.00
104,272.00 BID
ERROR, WITHDRAWN
GASTON & ASSOCIATES
387,000.00
112,000.00 BID
ERROR, WITHDRAWN
BRECHAN ENTERPRISES
375,782.00
115,901.00 BID
ERROR, CORRECTION
REQUESTED
IDITAROD DEV. CO.
530,842.00
644,995.00
CGASTON & ASSOCIATES, INC.
GENERAL CONTRACTORS
8511 Hartzell Road
Anchorage, Alaska 99507
Contractor's License OA13750
Fax (907) 349.8691 Phone (907) 344-1717
MARCS 311 1992
OFFICE OF THE MAYOR
KODAK ISLAND BOROUGH
710 MILT. sAY ROAD
KODIAK, ALAKSA 99615-6396
ATTN: RAY CAMARDELLA
REFHRENCE: BID PROPOSAL FOR HIGH SCHOOL ALTERATION PROJECT
PROJECT NO. KIB - 410 - 45:
SUBJECT: WITHDRAWL DUE TO ERROR
DEAR MR. CAMARD£LLA
GASTON & ASSOCIATES, INC. HEREBY WITHDRAWS THEIR BID ON Tails AnCVE
REFERENCED PROJECT D17K TO AN ERROR ON THE SID SCHEDULE, S:D
SCHEDULE ITEM B LISTED OUR. PRICE ?OR THE ALTERNATE ONLY ANN NOT
THE COMBINED AMOUNT FOR THE "BASE 3,-D PLUS ALATERNAT= NO. i" AS
REQUESTED.
SINCERELY,
_1/'/' 7Z�- /
H. LEE PEDERSON
VICE PRESIDENT
?WP PROPOSAL KODIAK WITHDRAWL
3-31-92
Ray Camardclle
Kodiak Borough
Re= Kodiak Hiah School Bid
Gentlemen -
Please withdrzaw our previously
School alt.erAtinn it Appears
OW, the bid s(-hodule,
submitted bid for the High
we, mcide; an Error ire riiiino
RECEIVED
NAR 31 1992 =
W.
I
KDDEAKISLAND
BOROUGH'
P.O. Box 112627 • Anchorage. Alaska 99511 • 907-346-1734
BRECHAN ENTERPRISES, INC. IGENERAL CONTRACTORS
2705 Mill Bay Road • Kodiak, Alaska 99615
March 31, 1992
Honorable Jerome Selbv, Mayor
Kodiak Island Boroug:.
710 Mill Bay Road
Kodiak, AK 99615
RE: Kodiak High School Alteration Phase II
Project No. KIE - 410 - 451
Dear Sirs:
This letter is to advise you that we made a clerical error
in the preparation of the bid which opened at 3:00 P.M.
today.
Attached herewith is the job cost sheet prepared by Mr.
Grant deLine for the above referenced project. You will
note on the second page that it indicates Base 375,782, Alt
115,901 and carrot symbol for the sum of the two numbers.
Our secretary mistakenly entered the alternate price instead
of the sum.
As the general provisions provide for the correction of
clerical error, we hereby request that you consider our Bid
for the Base plus the Alternate at the sum of $491,683.
As the bid preparation documents are confidential in nature,
we would request that you preserve their integrity.
Sincerely yours,
BRECHAN ENTERPRISES, INC.
-./re
President
Enclosure
MCB/css
BRECHAN ENTERPRISES, INC./GENERAL CONTRACTORS • 2705 Mill Bay Road, Kodiak, Alaska 99615
Ph. (907) 486-3215 • FAX (907) 486.4889
Alaska Business License #001858 • Alaska Contractors License #AA441
We Are An Equal Opportunity Employer
,JAY -BRAN 1- GENERAL CONTRACTORS
460 GRUBSTAKE AVE., HOMER, ALASKA, 99603 (907) 235-8400 FAX (907) 235-8731
April 1, 1992
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Attn: Ray Cammardella
Re: Kodiak High School Alterations, Phase II
Gentlemen:
We have been advised that we are the apparent low bidder on the
above referenced project.
We would like to confirm that our price for the base bid is
$370,900 and our price for the base bid plus alternate #1 is
$469,200.
We also understand that our price is well below the engineer's
estimate and would appreciate notification of when we can expect
the project to be awarded.
Sincerely,
Jay -Brant General Contractors
Don Marlatt
RECEIVED,
AN
KODlA No