Contract No. 1992-08(Z-- 9a . c4l�
ITEM NO. A
Kodiak Island Borough
AGENDA STATEMENT
Meeting of: MARCH 19, 1992
ITEM TITLE: CONTRACT AWARD - PROFESSIONAL SERVICES CONTRACT TO
PERFORM TITLE INVESTIGATIONS FOR KIB TAX FORECLOSED PROPERTIES.
SUMMARY STATEMENT
The borough's tax delinquent property list includes 65 parcels. KIBC
Section 3.20.150 (b) requires the borough to notify by registered mail
all lien holders that have an interest in these tax foreclosed
properties. Lien holders are determined by title searches performed
by title and mortgage companies. KIBC Section 3.16.030 (c) provides
for the Mayor or his authorized designee to solicit either written or
oral bids for open market purchases. Western Alaska Title Company
submitted a bid of $7,500 to perform title investigations.
TransAlaska Title Company submitted a bid of $15,600. KIBC Section
3.16.010 requires Assembly approval of purchases that exceed $5,000.
Title fees are recoverable upon redemption of the property by the
record land owner, by the lien holder, or if the property is sold by
the borough.
FISCAL NOTES
[X] N/A Expenditure Amount
Required $7,500 Budgeted _$7,500
ACCT# 100-115-431-120
APPROVAL FOR AGENDA:
Mayor
RECOMMENDED ACTION:
Move to authorize the Mayor or his designee to acquire the services of
Western Alaska Land Title Co. in an amount not to exceed $7,500 to
perform title searches and determine the lien holders of tax
delinquent properties.
3.16.010--3.16.030
Chapter 3.16
CONTRACT PURCHASE AND SALE PROCEDURE=
Sections:
3.16.010 Contract, purchase and sale and transfer procedure.
3.16.020 Limitation on mayor's authority.
3.16.030 Open market procedures.
3.16.040 Advertising for bids.
3.16.050 Processing of bids.
3.16.060 Local preference.
3.16.070 Exceptions to bidding requirements.
3.16.080 Lowest responsible bidder.
3.16.090 Requirements mandatory.
3.16.100 Change orders --Mayor authority.
3.16.105 Circumvention of bidding requirements prohibited.
3.16.110 Competitive sealed proposals --Negotiated
procurement.
The mayor may carry out any of the following:
A. Contract for, purchase or issue purchase authorizations
for all supplies, materials, equipment and services for the
offices, departments, and agencies of the borough;
B. Sell surplus, obsolete or unusable personal property for
the offices, department and agencies of the borough;
C. Transfer supplies, material and equipment to or between
the offices, departments and agencies of the borough;
D. Contract for the construction, repair or improvements of
borough facilities. (Ord. 76-6-0 §1(part), 1976).
3 16 020 Limitation on mayor's authority. The mayor may not
make an acquisition, sale, transfer or contract authorized by
Section 3.16.010 of this chapter if the value of the property,
service or contract exceeds five thousand dollars, without first
obtaining assembly approval. (Ord. 84-61-0 §10(part), 1984; Ord.
81-20-0 (part), 1981; Ord. 76-7-0 §1(part), 1976).
3 16 030 Open market procedures. A. Purchases, sales or
contracts authorized by Section 3.16.010 having an estimated value
in excess of five hundred dollars but less than ten thousand
dollars shall be made in the open market without newspaper
advertisement.
B. Market purchases, sales and contracts shall, whenever
possible, be based on at least two competitive bids and shall be
awarded to the lowest responsible bidder or, in the case of a sale,
to the highest responsible bidder except a local preference for
purchasing shall be allowed not to exceed twenty percent of the
purchase price for purchases of five thousand or less and not to
exceed 10 percent of the purchase price for purchases of more than
2 For statutory provisions regarding public contracts, see AS
Title 36.
3-18 (KIB 1/91)
.16.030--3.16.070
five thousand but not more than twenty-five thousand dollars.
C. The mayor or his authorized designee may solicit either
oral or written bids for open market purchases or sales, and shall
maln'tain a record of all bids received.
D. The sale of all surplus, obsolete or unusable personal
property shall be advertised in the local paper unless authorized
to the contrary by the borough assembly. (Ord. 86-49-0 §2, 1986;
Ord. 81-20-0 (part), 1981; Ord. 76-6-0 §1(part), 1976).
3.16.040 Advertising for bids. A. Purchases, sales or
contracts authorized by Section 3.16.010 having an estimated value
of more than ten thousand dollars may be made only after a notice
calling for bids is printed in a newspaper of general circulation
published within the borough once a week for not less than three
consecutive weeks prior to the date for the bid award. The notice
shall contain a general description of the property, work or
service; state where the bid forms and specifications may be
obtained; specify the place for submission of bids and the time by
which they must be received.
B. The purchase or contract shall be awarded to the lowest
responsible bidder, or in the case of a sale, to the highest
responsible bidder. (Ord. 81-20-0 (part), 1981; Ord. 76-6-0
§1(part), 1976).
3.16.050 Processina of bids. Notwithstanding other
provisions of this chapter relating to the award after competitive
bid for purchases, sales and contracts, the borough may:
A. Reject defective or nonresponsive bids;
B. Waive any irregularities in any and all bids;
C. Reject all bids;
D. Negotiate with two or more of the lowest bidders, if bid
prices are in excess of the money available or authorized, for a
reduction in the scope, quality or quantity of the purchase,
service or contract;
E. Readvertise for bids, with or without making changes in
the plans or specifications. (Ord. 76-6-0 §1 (part), 1976).
3.16.060 Local preference. The assembly may, in its
discretion, direct an award of a contract for the purchase of
personal property or services after competitive bidding to a
responsible bidder who maintains a business office or store within
the borough from which the property or service would be provided,
if that bid does not exceed the lowest responsible bid by more than
ten percent. (Ord. 76-6-0 §1(part), 1976).
3.16.070 Exception to bidding requirements. The requirements
of this chapter relating to solicitation of competitive bids and
award to the lowest responsible bidder shall not apply to:
A. Contracts for professional or unique services;
B. Contracts for property or services necessitated by an
emergency, if the delays required for compliance with the bidding
requirements would jeopardize the public-health or welfare;
3-19 (KIB 1/91)