FY2019-13 Facilities Janitorial ServicesMay 15, 2020
fL W1.9- 13 a
Kodiak Island Boj P kh
Engineering & Facilities Department
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9357 Fax (907) 486-9394
dconrad@kodiakak.us
Tuan N. Tran
Tuan's Island Professional Cleaning Services
PO Box 1700
Kodiak, AK 99615
RE: Second Year Extension: Kodiak Island Borough Facilities Janitorial Services
Contract # FY2019-13B
Dear Tuan,
With this letter the Kodiak Island Borough wishes to exercise our option for the second -year
extension to your existing Kodiak Island Borough Facilities Janitorial Services Contract until
June 30, 2021. The same provisions of the original contract will remain in effect.
Please review your insurance certificates; General liability insurance with the Borough named as
additional insurer, Workers Compensation insurance, Automobile insurance to make sure they are
current with the limits outlined in the original agreement. After review of said documents please
provide the Kodiak Island Borough with a copy of the three documents for our records.
You may acknowledge your acceptance of this renewal by signing at the second page of this
document and returning to our office.
cerel
David Conrad, Director
Kodiak Island Borough
Engineering & Facilities Dept.
Extension Letter: Facilities Janitorial Services
Contract # FY2019-13B
Page 1 oft
ACKNOWLEDGEMENTS
Signatures of parties to contract acknowledging the extension of contract for another year.
Aichaelrs
Kodiak Island Borough Manager
1a JaA)
Tuan Tran
Tuan'sIsland Professional Cleaning Services
elinsky, Attesting
Island Borough Clerk
/N° B
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Date /)L/CVaC
Date D
Extension Letter: Facilities Janitorial Services
Contract # FY2019-13B
Page 2 of 2
June 15, 2019
JUN ! 1 2019
Kodiak Island Borough
Engineering & Facilities Department
710 Mill Bay Road
Kodiak, Alaska 99615
Phnne.(907)4R6-9157 Fnx (907)4R6-9994
Tuan N. Tran
Tuan's Island Professional Cleaning Services
PO Box 1700
Kodiak, AK 99615
RE: First Year Extension: Kodiak Island Borough Facilities Janitorial Services
Contract No: FY2019-13
Dear Tuan,
With this letter the Kodiak Island Borough wishes to exercise our option for the first extension to
your existing Kodiak Island Borough Facilities Janitorial Services Contract until June 30, 2020.
The same provisions of the original contract will retrain in effect.
Please review the following insurance certificates: General liability, Worker's Comp, and
Automobile Insurance with the Borough named as "additional insured;" to make sure they are
current with the limits outlined in the original agreement. After review of said documents please
provide the Kodiak Island Borough with a copy of the documents for our records.
You may acknowledge your acceptance of this renewal by signing at the bottom of this
document and returning to our office.
Sincerely,
FY2019-13 Tuan's Cleaning 1st Ext
Michael Powdrs,
Manager, Kodiak Island
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Tuan N. Tran✓ e�
Tuan's Island Professional Clean'9
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
KODIAK ISLAND BOROUGH FACILITIES JANITORIAL SERVICES
CONTRACT AGREEMENT
This Agreement is executed this `I day ofDF
(I , 20_ by and
between the Kodiak Island Borough (hereinafter referred to as the 'Borough") and
-mm"; IS• PlZf7F1=✓�S/�1�/ (hereinafter referred to as the "Contractor").
OtFAIVIIVOHiQ
1.0 GENERAL PROJECT REQUIREMENTS
1.01 CONTRACT PERIOD
This contract commences from 1151"-7. -7- , 2018
with the option to extend, upon satisfactory performance,
Manager, for two (2) additional one (1) year periods u
Manager or designee. If the Borough makes such an offer,
than thirty (30) days to accept or refuse the offer.
1.02 BILLING INSTRUCTIONS
through 1, ( - . 3b 2019
determined solely by the Borough
pan the offering of the Borough
the Contractor will have not more
The Contractor shall submit to the Borough at the end of each month invoices for the services
and materials supplied during that month. Invoices for that month will not be paid if not
received by the Borough within thirty (30) calendar days from the end of the month in which
the work was performed or materials were supplied.
After the services identified in this contract have been provided, then inspected and cleared
by the Building Representative, the Contractor shall submit invoices for services performed
to:
Kodiak Island Borough
Engineering/Facilities Department
710 Mill Bay Road
Kodiak, AK 99615
Payment will be made based upon the unit costs as bid and attached as Bid Schedule/Exhibit
A of this document.
The Contractor shall submit to the Borough at the end of each month invoices for the services
and materials supplied during that month. Invoices for that month will not be paid if not
received by the Borough within thirty (30) calendar days from the end of the month in which
the work was performed or materials were supplied.
The Borough will issue payment to Contractor within thirty (30) days of receipt of invoice and
all required documentation.
1.03 KEY CONTROL
Special emphasis is placed on key control. The Contractor is required to sign for all keys
and access cards. All keys and access cards are to be obtained from the
Engineering/Facilities Department and are to be returned to that office upon completion of this
18
Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
KODIAK ISLAND BOROUGH FACILITIES JANITORIAL SERVICES
CONTRACT AGREEMENT
This Agreement is executed this
between the Kodiak Island Borou—gh
day of , 20_ by
(hereinafter referred to as the 'Borough")
(hereinafter referred to as the "Contractor").
1.0 GENERAL PROJECT REQUIREMENTS
1.01 CONTRACT PERIOD
and
and
This contract commences from , 2018 through , 2019
with the option to extend, upon satisfactory performance, determined solely by the Borough
Manager, for two (2) additional one (1) year periods upon the offering of the Borough
Manager or designee. If the Borough makes such an offer, the Contractor will have not more
than thirty (30) days to accept or refuse the offer.
1.02 BILLING INSTRUCTIONS
The Contractor shall submit to the Borough at the end of each month invoices for the services
and materials supplied during that month. Invoices for that month will not be paid if not
received by the Borough within thirty (30) calendar days from the end of the month in which
the work was performed or materials were supplied.
After the services identified in this contract have been provided, then inspected and cleared
by the Building Representative, the Contractor shall submit invoices for services performed
to:
Kodiak Island Borough
Engineering/Facilities Department
710 Mill Bay Road
Kodiak, AK 99615
Payment will be made based upon the unit costs as bid and attached as Bid Schedule/Exhibit
A of this document.
The Contractor shall submit to the Borough at the end of each month invoices for the services
and materials supplied during that month. Invoices for that month will not be paid if not
received by the Borough within thirty (30) calendar days from the end of the month in which
the work was performed or materials were supplied.
The Borough will issue payment to Contractor within thirty (30) days of receipt of invoice and
all required documentation.
1.03 KEY CONTROL
Special emphasis is placed on key control. The Contractor is required to sign for all keys
and access cards. All keys and access cards are to be obtained from the
Engineering/Facilities Department and are to be returned to that office upon completion of this
fD
Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
Contract. No duplicates are to be made; in the event of lost keys or access cards contact the
Engineering/Facilities office at 486-9343 for replacements. The Contractor shall be liable for
all costs incurred due to lost or misplaced keys or access cards, including the cost of re -
keying any, and all doors affected. The Borough considers security a paramount issue.
1.04 CONDUCT OF WORK
All work performed under this Contract shall be completed without interfering with the proper
performance of the facility operation, facility business or work being done by other
contractors. The Contractor shall prevent its employees from disturbing material on desks,
opening drawers or cabinets, or using telephones provided for facility use. If removed for
cleaning convenience, furniture and wastebaskets will be replaced in their original locations
and all electrical items will be reconnected to their outlets.
NOTE: Computer terminals, monitors, keyboards or printers shall not be touched, disturbed
or unplugged by the Contractor or any of its employees while performing any work under this
Contract.
1.05 CONTRACTOR AND EMPLOYEE QUALIFICATIONS
The Contractor and all employees shall be capable and experienced in the type of work to be
performed under this Contract. The Contracting Officer may require removal of any worker
from the Project whom may be deemed incompetent, insubordinate, or otherwise
objectionable. The Contracting Officer may also require removal of any worker from the
Project whose continued employment on the Project is deemed contrary to the public's or
facilities' best interests.
1.06 CONTRACT EXTENSION
Unless otherwise provided in the Contract Documents, the Borough and the Contractor
agree:
A. That any holding over of the Contract beyond any exercised renewal options will be
considered a "month-to-month" extension. All terms and conditions as set forth in
this Contract shall remain in full force and effect;
B. Each party shall provide the other party with notice of intent to cancel such "month-
to-month" extensions at least thirty (30) days prior to the desired date of
cancellation; and
C. The exercising of any renewal options to this Contract will be at the discretion of the
Borough Manager.
1.07 COMMUNICATIONS
At least one (1) person at the supervisory level who can understand, speak, read, and write
English fluently, must be present at all times on each shift during the performance of any work
under this Contract.
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Invitation to Bid
Kodiak Island Borouoh Facilities Janitorial Services Contract
1.08 PRESENCE OF MINORS or VISITORS
No minors under eighteen (18) years of age, including family members of the
Contractor or its employees or any visitors, are to be on the facility site during
Contract work hours and are prohibited from performing any work under this Contract.
After the first warning of having any unauthorized people on the facility site will
automatically initiate a Valid Deficiency Claim (VDC). See 1.12 in regard to VDC's.
1.09 CANCELLATION OF CONTRACT
The Borough reserves the right to cancel the Contract for any reason, by providing the
Contractor with a thirty (30) day advance written notice. Cancellation shall be immediate if for
any reason the premises become temporarily or permanently tenantless. If temporarily
tenantless, once the premises are again usable, the Borough shall so notify the Contractor
and the janitorial services shall resume as though no disruption had occurred, except that
payment shall be adjusted to reflect services not performed.
1.10 INSURANCE REQUIREMENTS
Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase,
at its own expense and maintain in force at all times during the performance of services under
this Contract, the following policies of insurance. Failure to maintain insurance may, at the
option of the Contracting Officer, be deemed Defective Work and remedied in accordance
with the Contract. Where specific limits are shown, it is understood that they will be the
minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall
be entitled to coverage to the extent of such higher limits. As a condition of award,
certificates of insurance must be furnished to the Contracting Officer.
These certificates must provide thirty (30) day prior notice to the Borough in the event of
cancellation, non -renewal or a material change in the policy. Proof of insurance is required of
the following:
A. Indemnification: To the fullest extent permitted by law, Contractor agrees to
defend, pay on behalf of, indemnify and hold harmless the Borough, its elected and
appointed officials, employees and volunteers and others working on behalf of the
Borough against any and all claims, demands, suits or loss, including all costs
connected therewith, and for any damages which may be asserted, claimed or
recovered against or from the Borough, its elected and appointed officials,
employees and volunteers and others working on behalf of the Borough, by reason
of personal injury, including bodily injury or death and/or property damage, including
loss of use thereof, which arises out of or is in any way connected or associated
with this Contract.
B. Insurance: The Contractor shall not commence work until the Contractor has
obtained all the insurance required under this Contract and such insurance has
been approved by the Owner, nor shall the Contractor allow any subcontractor to
commence work on its subcontract until the insurance required has been so
obtained. The Contractor shall maintain such insurance as will protect it from
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
claims under Workers' Compensation Acts and other employee benefit acts for
damages because of bodily injury, including death, to its employees and all others
for damages to property, any or all of which may arise out of or result from the
Contractor's operations under the Contract whether such operations be by itself or
by any subcontractor or anyone directly or indirectly employed by either of them.
Without limiting the Contractor's indemnification, it is agreed that the Contractor will
purchase, at its own expense and maintain in force at all times during the term of
this Contract, the following policies of insurance. Failure to maintain insurance
may, at the option of the Borough Manager, is grounds for default and the Borough
Manager may terminate this Contract. Where specific limits are shown, it is
understood that they will be the minimum acceptable limits. If the Contractor's
policy contains higher limits, the Borough shall be entitled to coverage to the extent
of such higher limits. Contractor is responsible for all deductibles. As a condition of
award, certificates of insurance, with endorsements, must be furnished to the
Borough Engineering and Facilities Department.
These certificates must provide thirty (30) days prior notice to the Borough in the
event of cancellation, non -renewal or a material change in the policy. Proof of
insurance is required of the following:
A. Workers' Compensation Insurance: The Contractor shall provide and
maintain, for all employees of the Contractor engaged in work under this
Contract, Workers' Compensation Insurance as required by applicable state law
(AS 23.30.045) for all employees to be engaged in work at the site of the project
under this Contract. This coverage must include statutory coverage for States in
which employees are engaging in work and employer's liability protection not
less than one million ($1,000,000) per person, $1,000,000 per occurrence.
B. Comprehensive (Commercial) General Liability Insurance: with coverage
limits not less than two million ($2,000,000) dollars per occurrence and annual
aggregates where generally applicable and will include premise operations,
independent Contractors, products/completed operations, broad form property
damage, blanket contractual and personal injury endorsements.
C. Comprehensive Automobile Liability Insurance: covering all owned, hired,
and non -owned vehicles and with coverage limits not less than one million
($1,000,000) per person, $1,000,000 per occurrence bodily injury, and
$1,000,000 property damage.
D. Additional Insured: The following shall be an Additional Insured: The Kodiak
Island Borough, including all elected, and appointed officials, all employees and
volunteers, all boards, commissions, and/or authorities and their board
members, employees and volunteers. The Additional Insured shall be named on
the Contractor's coverage for Commercial General and vehicle liability.
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
1.11 PERFORMANCE BOND
The Contractor shall furnish, as a condition to Contract Award, a Performance Bond in an
amount equal to 25% of the total Contract Award amount as a security for the faithful
performance of all the Contractor's obligations under the Contract Documents. The bond
shall remain in effect until all obligations under this Contract have been met. All bonds shall
be executed by such sureties as are authorized to do business in the State of Alaska.
1.12 INSPECTION OF WORK/DEFICIENT WORK
Unless otherwise specified in the Contract Documents, the Contractor or the Contractor's
designee shall, upon notification by the Borough, be present at the designated location to
conduct an inspection with the Borough's representative. Such inspections are to occur on
the day of notification. Required corrections resulting from deficient work shall be
accomplished immediately after the inspection or at the sole discretion of the Borough, an
alternate time. If the Contractor fails to appear for an inspection or a deficiency is not
corrected within the stated period of time, the Borough may have the work performed by
others and deduct that cost from the next payment due under the Contract. Daily checklist
items that are missed during regular shift hours will be corrected the following shift period.
Failure to do so or the issuance of more than two (2) reminders per deficient item will result in
the Contractor receiving a Valid Deficiency Claim (VDC).
Failure to correct a deficient item of work within the established time period and in
accordance with Contract requirements, shall constitute a VDC and cause the Borough's
representative to issue a written notice to the Contractor. A copy of the VDC will be retained
by the Contracting Officer for the Contract file. The notice shall describe each item of work
that is deficient, reference the applicable Contract requirement and denote the amount of time
allowed to correct each deficiency. In addition, it shall notify the Contractor of the dates of all
reminders and/or VDCs issued under the Contract and describe the consequences should
additional VDCs be issued. Failure to appear for a requested inspection or the issuance of
more than three (3) VDCs in a twelve (12) month period will be grounds for the Contracting
Officer to declare the Contractor in default and cancel the Contract.
1.13 WORK AREA INCREASE/DECREASE
The Contracting Officer reserves the right to increase or decrease the work area within the
Project. By signing this contract the Contractor indicates its agreement with this provision.
1.14 BUILDING SECURITY
Building security is of major concern. The Contractor will ensure that all doors, indicated
as security doors, are kept locked at all times except when the room/area is occupied by the
agency assigned to that specific room/area of the building. All entrance doors shall be locked
and all windows shall be closed and locked.
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
2.0 EQUIPMENT REQUIREMENTS
2.01 EQUIPMENT SPECIFICATIONS
The total number of pieces of each type of equipment required to accomplish all the required
scheduled tasks within the time constraints as specified in these Contract Documents is to be
determined by the Contractor. All equipment that is to be used in the performance of any
work called for in these Contract Documents must be rated at 15 AMPS or less. All electrical
cords, feeder or extension, shall be free of cracks and/or breaks. Spliced or bound cords
shall not be used. The Building Maintenance Engineer or Borough Designee will reject the
use of any equipment that is not maintained in an acceptable condition. If an electrical circuit
is tripped the Building Maintenance Engineer or Borough Designee will notified immediately.
3.0 LISTING AND DESCRIPTION OF WORK ITEMS
3.01 SCOPE OF WORK
Provide all labor, tools, equipment, materials, and supplies needed to perform the work as
outlined below for the following buildings owned by the Kodiak Island Borough:
• Kodiak Island Borough Main Office Building (shared with City of Kodiak)
• Kodiak Fisheries Research Center
• Kodiak Fisheries Research Center Dormitory
• Kodiak Island Borough Projects Office Building
• Kodiak Island Borough Landfill Baler Building
The Contractor must also comply with all applicable Federal and State labor, wage and hour,
safety and associated laws which have a bearing on the services provided. Cleaning shall
take place on a five-day work schedule, Monday through Friday unless otherwise
authorized by the Borough Designee. All daily cleaning will commence no earlier than 5:00
p.m. and be accomplished by 7:00 a.m. with the following exceptions:
• New Year's Day — 1 January
• Martin Luther King's Birthday — 3rd Monday in January
• Presidents' Day — 3rd Monday in February
• Seward's Day — last Monday in March
• Memorial Day — last Monday in May
• Independence Day - 4 July
• Labor Day — 1st Monday in September
• Veterans' Day —11 November
• Thanksgiving Day — 41'' Thursday in November
• Friday following Thanksgiving Day
• Christmas Day — 25 December
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
A. WORK AREAS INCLUDED
1. Kodiak Island Borough Main Office Building
All offices, hallways, entryways, stairs and stairwells, storage areas, restrooms,
Assembly Chambers, conference rooms, and kitchen/common areas. This will include
all office windows, floors and walls (bare) up to a height of 70 inches from the floor. All
paperwork and items on desks in offices shall remain untouched and shall not
be removed, even if it should appear to be trash.
2. Kodiak Fisheries Research Center
All offices, hallways, entryways, Interpretive Center, conference rooms, locker rooms,
stairs and stairwells, common areas, and restrooms. This will include all office
windows, floors and walls (bare) up to a height of 70 inches from the floor. All
paperwork and items on desks in offices shall remain untouched and shall not
be removed, even if it should appear to be trash.
3. Kodiak Fisheries Research Center Dormitory
All apartments, hallways, entryways, stairs and stairwells, and laundry room. This will
include windows, floors, and walls (bare) up to a height of 70 inches from the floor.
4. Kodiak Island Borough Projects Office
All offices, reception area, kitchen, hallway, offices, conference room, and bathrooms.
This will include all office windows, floors and walls up to a height of 70 inches from
the floor. All paperwork and items on desks in offices shall remain untouched
and shall not be removed, even if it should appear to be trash.
5. Kodiak Island Borough Landfill Baler Building
Scalehouse, office, control room, and bathroom. This will include the window at the
baling operation control room. All paperwork and items on desks in office or
countertop shall remain untouched and shall not be removed, even if it should
appear to be trash.
B. WORK AREAS EXCLUDED
1. Kodiak Island Borough Main Office Building
No work is required in the mechanical rooms, electrical switching rooms, storage
rooms, and telephone/equipment/computer rooms.
2. Kodiak Fisheries Research Center
No work is required in the pump house, wet laboratories, mechanical rooms, electrical
switching rooms and telephone/equipment/computer rooms. The actual Large
Aquarium and Touch Tank will be cleaned by Borough staff.
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Kodiak Island
3. Kodiak Fisheries Research Center Dormitory
No work is required in the mechanical room.
4. Kodiak Island Borough Projects Office
No work is required in the storage room.
5. Kodiak Island Borough Landfill Baler Building
Invitation to Bid
Facilities Janitorial Services Contract
No work is required in the tipping floor or basement of the building.
C. DUMPSTERS/TRASH REMOVAL FROM SITE - Dumpster services are provided by the
Borough. Contractor is to place all trash/debris from the facility into the dumpster. At no
time will trash be stored inside the Building. Trash generated from performance of the
janitorial duties in the Kodiak Island Borough Landfill Baler Building can be left on the
tipping floor.
D. MISCELLANEOUS SUPPLIES -The Contractor shall furnish the following supplies:
• Toilet seat covers
• Toilet tissue
• Hand soap
• Sanitary napkins (where relevant)
• Restroom deodorizers
• Paper towels
• Plastic liners (to fit adequately all sizes of trash
disposal containers] on premises)
• Urinal deodorizers (where relevant)
• Urinal screens (where relevant)
cans [including sanitary napkin
NOTE: The cost of these supplies will be the responsibility of the Contractor.
E. SUPPLY AND EQUIPMENT STORAGE - When possible, a storage area will be provided
for the Contractor to store equipment and supplies. The Contractor will keep this area
clean and odor free at all times.
F. MONTHLY MEETING WITH BUILDING REPRESENTATIVE — During the first week of
each month, the Contractor will contact the Building Representative, by phone or personal
visit, to discuss the performance on this contract.
G. SQUARE FOOTAGE OF AREAS - The following square footages of flooring apply to each
building.
1. Kodiak Island Borough Main Office Building:
• Carpet
• Vinyl flooring
25
24,000 square feet (sf)
1,244 sf
Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
• ACM (asbestos -containing material) tile 2,000 sf
2. Kodiak Fisheries Research Center:
• Carpet
10,395 sf
• Vinyl flooring
450 sf
• Stone
2,534 sf
• Concrete
9,496 sf
• Ceramic tile
517 sf
3. Kodiak Fisheries Research Center Dormitory:
• Carpet 3,118 sf
• Vinyl flooring 804 sf
4. Kodiak Island Borough Proiects Office:
• Carpet 1,302 sf
• Vinyl flooring 261 sf
5. Kodiak Island Borough Scalehouse/Landfill Baler Building:
• Vinyl/concrete 552 sf
Based on scalehouse (160 sf), office (100 sf), control room (160 sf), and
bathroom (132 sf).
Floor plans are included in these documents for your use.
3.02 GENERAL SPECIFICATIONS
A. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING DAILY SERVICES
Please be aware that other (weekly, monthly, etc.) services include daily services as may be
needed.
• Empty trash receptacles in offices, conference rooms, common areas (photocopy
rooms/kitchens), restrooms, and Assembly Chambers, replacing liners as
necessary. All trash receptacles will be completely emptied on Friday
evenings. No food deposited in garbage cans is to remain in the building
Past Friday.
• Sweep, damp mop or scrub all hard surfaces in entrances, main corridor, stairwells,
and common areas (photocopy rooms/kitchens). Please be sure to pay particular
attention to this service during the winter months, as the need will be greater
than at other times.
• Vacuum carpeting in hallways and common areas (photocopy rooms/kitchens).
• Sweep and damp mop or scrub restroom floors. Pay considerable attention to
sweeping out any debris in corners.
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
A. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING DAILY SERVICES (CONTINUED)
• Clean, disinfect and sanitize all toilets and urinals using disinfecting/sanitizing
solutions only. This includes under toilet seats, under and around toilet bowls,
and toilet handles. If scrubbing is needed, this will be done to either remove
unsanitary conditions or reduce mineral deposit staining.
• Clean and disinfect all restroom fixtures (sinks, mirrors, paper towel & soap
dispensers, walls and stall partitions) and replenish toilet supplies.
• Clean sinks, countertops, and cabinet fronts in common areas (photocopy
rooms/kitchens in Rooms 107 and 222). This does not include any dishes or
utensils. Wash inside and outside of kitchen trash can or any trash receptacle
used for the collection of food remnants.
• Clean countertops in the following public areas:
- City Cashier Office (Room 211)
- Borough Cashier Office (Room 104)
- Building Permit Issuance (Room 208)
- Community Development Department (Room 202)
- Borough Assessment (Room 228)
- Management of Information Systems (Room 230)
• Clean table tops in conference rooms (Rooms 116 and 121) and Assembly
Chambers (Room 232)
• Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks,
window sills, etc.). Do not disturb papers or items while dusting.
• Vacuum all offices which show visible signs of dirt, mud, paper waste, etc. Include
under and around chairs and furniture.
• Clean, disinfect and sanitize drinking fountains.
• Sanitize public telephone.
• Dispose of all trash and garbage generated in or about the building.
• Secure, close and lock all doors and windows in the building. This must be
verified before leaving the building at the end of shift.
REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BOROUGH
REPRESENTATIVE IMMEDIATELY.
B. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING WEEKLY SERVICES
• Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt
buildup. (Replace more frequently if torn or wet). All trash receptacles will be
completely emptied on Friday evenings. No food deposited in garbage cans
is to remain in the building past Friday.
• Maintain all heater vent grills and surrounding areas in a dust and lint free condition.
• Remove spots and foreign matter from walls in hallways, entryways, stairways, and
doorjambs.
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
B. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING WEEKLY SERVICES
(CONTINUED)
• Damp mop and spray buff all resilient floors in restrooms.
• Dust tops of doorjambs.
• Damp wipe conference room tables (and daily if needed).
• Thoroughly vacuum all carpeting in all offices. Include under and around chairs and
furniture.
• Sweep (or vacuum) and mop stairs (and daily if needed - especially in the
winter).
• Damp wipe and clean all restroom wastepaper receptacles, walls, doors and stall
partitions.
• Sanitize and disinfect stairway handrails, door knobs, handles and door jambs of
doors (both inside and outside). Do not use products which may create
hazardous conditions (i.e. oily solutions which may cause handrails to be
overly slippery and hard to hang onto).
• Vacuum carpeting and clean tables, countertop, and lectern in the Assembly
Chambers on Fridays and after all meetings.
• Clean insides of the windows and doors in entryways and hallways.
• Clean hallway mirrors.
• Vacuum carpeting and clean tables in both conference rooms on Fridays.
C. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING MONTHLY SERVICES
• Clean and disinfect interior windows in offices and hallways
• Clean and disinfect inside and outside of windows in doors.
• Clean and disenfect sills, door jambs, and handles.
• Dust all horizontal surfaces.
D. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING ANNUAL SERVICES
• Wipe and/or dust all surfaces in the building within 70 inches from the floor, including
light fixtures.
• Strip and refinish floors in entryway and main corridor.
• Shampoo carpets in all offices, corridors, lobbies and conference rooms.
• Strip restroom floors (tile and grout) and re-wax/buff.
• Remove light fixtures and clean inside and out.
NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Main
Conference Room and carpeting beyond the annual requirement.
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Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING JANITORIAL TASK SUMMARY
CLEANING TASK TO BE COMPLETED
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d
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m w G c
O �
Empty all trash receptacles in offices, conference rooms, common areas, restrooms, and Assembly
Chambers and replace liners as necessary
x
Sweep, damp map or scrub all hard surfaces in entrances, main corridor, stairwells, and common areas
(photocopy rooms/kitchens)
x
Vacuum carpeting in hallways, entrance ways, and common areas
x
Sweep and damp mop or scrub restroom floors
X
Clean, disinfect, and sanitize all toilets and urinals
x
Clean and disenfect all restroom fixtures and replenish toilet supplies
x
Clean sinks, countertops, and cabinet fronts in common areas (photocopy rooms/kitchens). Wash Inside
and outside of kitchen trash can
x
Clean countertops; in public areas
x
Clean table tops in conference rooms and Assembly Chambers
x
Dust horizontal surfaces that visibly require dusting
x
Vacuum all offices which show visible signs of dirt, mud, paper waste, etc.
x
Clean, disenfect, and sanitize drinking fountains
x
Sanitize public telephone
x
Dispose of all trash and garbage generated in or about the building
x
Secure, close, and lock all doors and windows in the building
x
Replace all wastebasket plastic liners and wipe down wastebaskets of dirt buildup
x
Maintain all heater vent grills and surrounding areas in dust and lint free condition
x
Removespots and foreign matter from walls in hallways, entryways, stairways and door jambs
x
Damp mop andspray buff all resilient floors In restrooms
x
Dust tops of door jambs
x
Damp wipe conference room tables
x
Thoroughly vacuum all carpeting in all offices
x
Sweep or vacuum and mop stairs
x
Damp wipe and clean all restroom wastepaper receptacles, walls, doors, and stall partitions
x
Sanitize and disenfect stairway handrails, door knobs, handles and door Jambs Jboth inside and outside
x
Vacuum carpeting and clean tables, countertop, and lectern in Assembly Chambers on Fridays and after
all meetings
x
Clean insides of the windows in entryways and hallways; clean both sides of windows in doors
x
Clean hallway mirrors
x
Vacuum carpeting and clean tables in both conference rooms on Fridays
x
Clean and disenfect interior windows in offices and hallways
x
Clean and disenfect inside and outside of windows in doors
x
Clean and disenfect sills, door jambs, and door handles
X
Dust all horizontal surfaces
x
Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures
x
Strip and refinish floors in entryway and main corridor
x
Shampoo carpets in all offices, corridors, lobbies, and conference rooms
x
Strip restroom floors (tile and rout) and re-wax/buff
x
Remove light fixtures and clean inside and out
Check off lists of services will be provided to Contractor for daily, weekly, monthly, etc.,
services, the contractor is to keep all checkoff lists for each month. An example is attached
to this Invitation To Bid. If a question arises during that month due to lack of a particular
service, then these check off lists may be requested for the Borough Representative to
review.
29
Janitorial Standards Checklist I
DATE
TIME IN
TIME OUT
BUILDING
JANITORIAL BviiOYEE
SUPERVISOR
JANITORIAL SERVI CES
(Place a check mark in the column after each entry to indicate completion of kork)
RATING STANDARD
RATING STANDARD
DALY AREAS AND OPERATIONS
WEXLY AREAS AND OPERATIONS
GOOD FAIR POOR
GOOD FAIR POOR
m
VACUUMING
ASSEMBLY CHAMBERSICONFERENCE ROOMS
< ¢
SWEEPING
VACUUMING
MOPPING
CLEAN TABLETOPS AND LECTERN
TRASHCANS
CLEAN COUNTERTOP
MOPPING
DUSTING
SWEEPING
TRASH CANS
REPLENISH TOILET SUPPLIES
OFFICES
CLEANIDISENFECT THE FOLLOWING
VACUUMING
TOILET SEATS
DUSTING
TOILET BOWLS
CLEAN COUNTERTOPS
m
TOILET FIXTURES
TRASH CANS
0
URINALS
RADIATORS AND VENTS
0
tt
r
ur
WASH BASINS
HALLWAYS
w
m
FIXTURES
VACUUMING
MIRRORS
DUSTING
STALL PARTITIONS
CLEAN MIRRORS
WALLS
WALLS
SOAP DISPENSERS
CLEAN WALL WINDOWS (INSIDE)
TOWEL DISPENSERS
CLEAN DOOR WINDOWS (EACH SIDE)
SANITARY NAPKIN DISPENSERS
RESTROOMS
w
VACUUMING IAS NEEDED)
CLEAN TRASH CANS
U
DUSTING (AS NEEDED)
WALLS
LL
CANS
STALL PARTITIONS AND DOORS
o ITRASH
m
SWEEPING (STEPS)
SWEEP, MOP, AND SPRAY BUFF FLOORS
r
MOPPING(FEPS)
RADIATORS AND VENTS
m
VACUUMING(LANDINGS)
MISCELLANEOUS
VACUUMING CARPETS/RUGS IN ENTRANCE
SWEEPIVACUUM AND MOP STAIRS
TRASH CANS
SANITIZEIDISENFECT HANDRAILS
a
SWEEPING
SANITIZEIDISENFECT DOOR JAMBS
MOPPING
SANITIZEIDISENFECT DOOR KNOBS
a
z
VACUUMING
SANITIZEIDISENFECT HANDLES
O
SINKS
RATING STANDARD
0
MONTHLY AREAS AND OPERATIONS
-FOOR
COUNTERTOPS
�
,-Rp
GOOD FAIR
CABINET FRONTS
CLEAN AND DISENFECT INSIDE OF
OFFICE WINDOWS
LL
TRASH CANS
Z ¢
TABLETOPS
CLEAN AND DISENFECT INSIDE OF
HALLWAY WINDOWS
DUSTING (AS NEEDED)
CLEANIDISENFECT DRINKING FOUNTAINS
CLEAN AND DISENFECT BOTH SIDES OF
DOOR WINDOWS
CLEANIDISENFECT PUBLIC TELEPHONE
CITY CASHIER OFFICE (ROOM 211)
CLEAN AND DISENFECT DOOR KNOBS..
HANDLES. AND JAMBS
Na
0
KIB CASHIER OFFICE (ROOM 104)
BUILDING PERMITS (ROOM 20B)
DUST ALL HORIZONTAL SURFACES
w
COMM. DEVELOPMENT (ROOM 202)
z
O
KIB ASSESSMENT (ROOM 228)
INFORMATION SYSTEMS (ROOM 230)
TRASH CANS
ms
TABLETOPS
LU 0
mrc
DUSTING (AS NEEDED)
N
Invitation to Bid
Kodiak Island Borouah Facilities Janitorial Services Contract
Before annual services are to commence on June 1 s', the Contractor will contact the Borough
Representative to schedule dates for this work to be performed and allow the representative
time to inspect the work. The deadline for these services to be performed is September 1st.
Failure to follow this procedure will be cause for the Contractor to not be paid for this service.
NOTE: The Kodiak Island Borough Main Office Building contains asbestos. State law
requires that any building contractor be informed regarding the location and condition
of any asbestos in the building. Attached to this document and made a part hereof, is
an official listing of locations of asbestos in the Kodiak Island Borough Main Office
Building.
• Mechanical Boiler room hard pack insulation;
• Attic rain drain above ceiling joint mud compound (20 linear feet [It]);
• Boiler room pipe chase and utilidors hard fittings (200 square feet [sfj;
• Floor bathrooms upper floor linoleum, white (700 sf);
• Floor southwest dockside entry linoleum, brown (30 sf);
• Walls East wing 1 s' floor GW B Taping Compound (65 If);
• Walls remainder of building GWB Taping Compound not estimated;
• Floor/mastic through building 9 x 9 tile brown and mastic (30,000 sf); and
• Attic Soffit and Windows CAB Board (550 sf).
It is required that any contractor and its employees performing work in the building take a two
(2) hour asbestos handling management class. This class will be made available to the
successful respondent by the Kodiak Island Borough.
E. KODIAK FISHERIES RESEARCH CENTER DAILY SERVICES
Please be aware that other (weekly, monthly, etc.) services include daily services as may be
needed.
• Empty trash receptacles in offices and conference rooms, replacing liners as
necessary. All trash receptacles will be completely emptied on Friday
evenings. No food deposited in garbage cans is to remain in the building
Past Friday.
• Sweep, damp mop or scrub all hard surfaces in entrances, main lobby, (Interpretive
Center), corridors, and common areas. Please be sure to pay particular attention
to this service during the winter months, as the need will be greater than at
other times.
• Vacuum carpeting in entrances, conference rooms, hallways and common areas.
• Clean all entrance and lobby glass doors/windows.
• Clean and sanitize all door handles of offices/restrooms/common areas, etc. with
antibacterial solutions.
30
Invitation to Bid
Kodiak Island Borouqh Facilities Janitorial Services Contract
E. KODIAK FISHERIES RESEARCH CENTER DAILY SERVICES (CONTINUED)
• Sanitize and disinfect stairway handrails.
• Spot cleaning: Damp mop around aquarium/touch tank when needed.
• Spot cleaning: Sweep or vacuum all stairways when needed.
• Sweep and damp mop or scrub bathroom floors. Pay considerable attention to
sweeping out any debris in corners.
• Clean, disinfect and sanitize all toilets and urinals using disinfecting/sanitizing
solutions only. This includes under toilet seats, under and around toilet bowls,
and toilet handles. If scrubbing is needed, this will be done to either remove
unsanitary conditions or reduce mineral deposit staining.
• Clean and disinfect all bathroom fixtures (sinks, mirrors, paper towel & soap
dispensers, walls and stall partitions) and replenish toilet supplies.
• Clean kitchen/coffee area sinks, countertops and cabinet fronts. This does not
include any dishes or utensils. Wash inside and outside of kitchen trash can or any
trash receptacle used for the collection of food remnants.
• Spray buff resilient floors in main corridor, entrances, lobbies, kitchen and coffee
areas.
• Clean elevators and remove carpet stains.
• Clean, disinfect and sanitize all shower stalls daily.
• Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks,
window sills, etc.). Do not disturb papers or items while dusting. Special
requests may be given via Kodiak Fisheries Research Center receptionist for
tenants to remove certain items in order to complete this service.
• Vacuum all offices which show visible signs of dirt, mud, paper waste, etc. Under
and around chairs and furniture.
• Clean, disinfect and sanitize drinking fountains.
• Dispose of all trash and garbage generated in or about the building.
• Secure, close and lock all doors and windows in the building. This must be
verified before leaving the building at the end of shift.
REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BOROUGH
REPRESENTATIVE IMMEDIATELY.
F. KODIAK FISHERIES RESEARCH CENTER SERVICES THREE TIMES A WEEK
• Damp mop and scrub the main entrance and public area (lobby). Daily if needed -
especially in the winter.
• Damp mop around aquarium/touch tank. Daily if needed.
• Sweep or vacuum all stairways. Daily if needed.
31
Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
G. KODIAK FISHERIES RESEARCH CENTER SERVICES WEEKLY SERVICES
• Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt
buildup. Replace more frequently if torn or wet.
• Remove spots and foreign matter from walls in hallways, entryways, stairways, and
doorjambs.
• Damp mop and spray buff all resilient floors in bathrooms.
• Maintain all heater vent grills and surrounding areas in a dust and lint free condition.
• Dust tops of doorjambs.
• Damp wipe conference room tables. Daily if needed.
• Damp wipe restroom wastepaper receptacles, doors, and stall partitions. Daily if
needed.
• Empty trash receptacle outside main entrance. Task to be performed on Friday.
H. KODIAK FISHERIES RESEARCH CENTER SERVICES EVERY TWO WEEKS
• Spray buff resilient and/or concrete floors in secondary corridors, entrances and
lobbies.
• Spray buff hard and resilient floors in office space and kitchens.
I. KODIAK FISHERIES RESEARCH CENTER MONTHLY SERVICES
• Spot clean all wall surfaces within 70 inches of the floor.
• Thoroughly dust all furniture.
• Spot clean all carpets
J. KODIAK FISHERIES RESEARCH CENTER SERVICES EVERY TWO MONTHS
• Damp wipe doors, windowsills and frames.
• Shampoo entrance mats and elevator carpets.
NOTE: Before Quarterly, Semi-annual and Annual services are performed, the Contractor
will contact the Borough Representative to schedule dates for this work to be performed
and allow the representative time to inspect the work. Failure to follow this procedure will
be cause for the Contractor to not be paid for this service.
K. KODIAK FISHERIES RESEARCH CENTER QUARTERLY SERVICES
Services to be performed the last week of April, August, and December.
• Vacuum, clean or dust wall surfaces within 70 inches of the floor, vertical surfaces
and under surfaces.
• Clean and polish metal and marble surfaces in lobbies and entrances.
32
Invitation to Bid
Kodiak Island Borouoh Facilities Janitorial Services Contract
L. KODIAK FISHERIES RESEARCH CENTER SEMI-ANNUAL SERVICES
Services to be performed the last week of June and December.
• Dust Venetian blinds.
• Wash all interior office windows and other glass surfaces.
• Strip and apply four coats of finish to resilient floors in bathrooms.
• Dust or wash all interior light covers (inside and out) to ensure better lighting
(except those areas defined in 3.01 B2).
• Strip bathroom floors of oil/dirt and re -spray with stainless steel cleaner. Daily if
needed.
M. KODIAK FISHERIES RESEARCH CENTER ANNUAL SERVICES
• Wipe down all Venetian blinds
• Vacuum and/or dust all surfaces in the building within 70 inches from the floor,
including light fixtures.
• Strip and refinish floors in entryway, secondary lobbies and corridors, kitchen area
and coffee areas.
• Shampoo carpets in all offices, corridors, lobbies and conference rooms.
• Strip restroom floors (tile and grout) and re-wax/buff.
NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Kodiak
Fisheries Research Center carpeting beyond the annual requirement.
KODIAK FISHERIES RESEARCH CENTER JANITORIAL TASK SUMMARY
s
s
s
r
CLEANING TASK TO BE COMPLETED
a
3
c
>
TM
?
E
T
a
E
c
N
Z
E
a
2
V
Empty all trash receptacles in offices and conference rooms and replace liners as
X
necessary
Sweep, damp mop or scrub all hard surfaces in entrances, main lobby
(Interpretive Center), corridors, and common areas
x
Vacuum carpeting in entrances, conference rooms, hallways, and common areas
x
Clean all entrance and lobby lass doors/windows
x
Clean and sanitize all door handles of offices, restrooms, and common areas
x
Sanitize and disenfect stairway handrails
x
Spot cleaning: Damp mop around aquarium/touch tank when needed
X
Sot cleaning: Sweep or vacuum all stairways when needed
x
Sweep and damp mop or scrub restroom floors
x
Clean, disenfect, and sanitize all toilets and urinals
X
Clean and disenfect all restroom fixtures and replenish toilet supplies
x
Clean kitchen/coffee area sinks, countertops, and cabinet fronts. Wash inside
and outside of kitchen trash can
x
33
Invitation to Bid
Kodiak Island Borouoh Facilities Janitorial Services Contract
KODIAK FISHERIES RESEARCH CENTER JANITORIAL TASK SUMMARY (CONTINUED)
CLEANING TASK TO BE COMPLETED
3 }
>N d A
d d _.. E
? E u E c Z' E w
SIG !� d f o 7 M 'PC
G (1'1 3 N `L W C N O
Spray buff resilient floors in main corridor, entrances, lobbies, kitchen and
coffee areas
X
Clean elevators and remove carpet stains
x
Clean, disenfect, and sanitize all shower stalls
x
Dust horizontal surfaces that visibly require dusting
x
Vacuum all offices which show visible signs of dirt, mud, paper waste
x
Clean, disenfect, and sanitize drinking fountains
x
Dispose of all trash and garbage generated in or about the building
x
Secure, close and lock all doors and windows in the building.
x
Damp mop and scrub the main entrance and public area (lobby)
x
Damp mop around aquarium/touch tank area
x
Sweep or vacuum all stairways
X
Replace all wastebasket plastic liners and wipe down if any dirt buildup
x
Remove spots/foreign matter from walls in hallways, entryways, stairways and
doorjambs
X
Damp mop andspray buff all resilient floors in restrooms
x
Maintain all heater vent grills and surrounding areas in a dust and lint free
condition
X
Dust top of door jambs
x
Damp wipe conference room tables
X
Damp wipe restroom wastepaper receptacles, doors, and stall partitions
X
Empty trash receptacle outside main entrance on Friday
x
Spray buff resilient and/or concrete floors in secondary corridors, entrances,
and lobbies
X
Spray buff hard and resilient floors in office areas and kitchens
X
Spot clean all wall surfaces within 70 inches of the floor
X
Thoroughly dust all furniture
x
Spot clean all carpets
x
Damp wipe doors, windowsills, and frames
x
Shampoo entrance and elevator carpets
X
Vacuum, clean or dust wall surfaces within 70 inches of the floor (vertical
surfaces and under surfaces)
X
Clean and polish metal and marble surfaces in lobbies and entrances
X
Dust Venetian blinds
X
Wash all interior office windows and other glass surfaces
X
Strip and apply four coats of finish to resilient floors in restrooms
x
Dust or wash all interior light covers (inside and out)
x
Strip restroom floors of oil/dirt and re -spray with stainless steel cleaner
X
Wipe down all Venetian blinds
X
Vacuum and/or dust all surfaces in the building within 70 inches from the floor,
including light fixtures
X
Strip and refinish floors in entryway, secondary lobbies and corridors, kitchen
areas and coffee areas
X
Shampoo carpets in all offices, corridors, lobbies, and conference rooms
X
Strip restroom floor s (tile and grout) and re-wax/buff
X
34
Invitation to Bid
Kodiak Island Borouqh Facilities Janitorial Services Contract
Check off lists of services will be provided to Contractor for daily, weekly, monthly, etc.,
services, the contractor is to keep all check off lists for each month. If a question arises
during that month due to lack of service then these check off lists may be requested for the
Borough Representative to review.
N. KODIAK FISHERIES RESEARCH CENTER DORMITORY WEEKLY SERVICES
• Sweep entrance, hallways, stairways, and laundry rooms — services to be
performed at a reasonable hour of the day so as not to disturb the tenants.
REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BOROUGH
REPRESENTATIVE IMMEDIATELY
O. KODIAK FISHERIES RESEARCH CENTER DORMITORY ANNUAL SERVICES
• Shampoo carpeting in each apartment when vacancy allows for performance of
this task. Notification will be provided by the Borough Representative when an
apartment becomes vacated.
P. KODIAK FISHERIES RESEARCH CENTER DORMITORY ADDITIONAL SERVICES
The following services will be required each time an apartment in the Kodiak Fisheries
Research Center Dormitory becomes vacant to which notification will be provided by the
Borough Representative:
NOTE: These services will be bid separately as Additional Services for the Kodiak
Fisheries Research Center Dormitory and are described below:
• Empty trash receptacles (bathroom, kitchen, and bedroom[s]).
• Scrub bathroom floors. Pay considerable attention to sweeping out any debris
in corners.
• Clean, disinfect, and sanitize toilets. This includes under toilet seats, under and
around toilet bowls, and toilet handles. If scrubbing is needed, this will be
done to either remove unsanitary conditions or reduce mineral deposit
staining.
• Clean and disinfect all bathroom fixtures (sinks, mirrors, and toilet paper dispenser)
and replenish toilet supplies.
• Clean kitchen sinks, countertops, and cabinet fronts and replenish paper towels.
• Wash inside and outside of kitchen trash can or any trash can receptacle used for
the collection of food remnants.
• Wipe out inside of cabinets and cupboards.
• Clean all kitchen appliances (including oven) inside and out.
• Dust horizontal surfaces and furniture.
• Clean inside of windows.
• Spot clean all wall surfaces within 70 inches of the floor.
35
Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
P. KODIAK FISHERIES RESEARCH CENTER DORMITORY ADDITIONAL SERVICES
(CONTINUED)
• Damp mop and spray buff all resilient floors.
• Vacuum carpeting.
KODIAK FISHERIES RESEARCH CENTER DORMITORY JANITORIAL TASK SUMMARY
CLEANING TASK TO BE COMPLETED
s
u
3
d
M
o
A
v
a
O
_
Sweep entrance, hallways, stairways, and laundry rooms (during reasonable hours)
x
Shampoo carpeting in each apartment when vacancy allow for performance of task
x
Empty trash receptacles (bathroom, kitchen, and bedroom(sl)
x
Scrub bathroom floors
x
Clean, disenfect, and sanitize toilets
x
Clean and disenfect all bathroom fixtures and replenish toilet supplies
x
Clean kitchen sinks, countertops, and cabinet fronts and replenish paper towels
x
Wash inside and outside of kitchen trash can
X
Wipe out inside of cabinets, cupboards, and shelving
X
Clean all kitchen appliances inside and out
x
Dust horizontal surfaces and furniture
x
Clean inside of windows
x
5 of clean all wall surfaces within 70 inches of the floor
x
jDamp mop andspray buff all resilient floors
x
Vacuum carpetingX
Q. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING DAILY SERVICES
Please be aware that other (weekly, monthly, etc.) services include daily services as may be
needed.
• Empty trash receptacles in offices, conference rooms, and common areas
(photocopy room/kitchen), and restroom; replacing liners as necessary. All trash
receptacles will be completely emptied on Friday evenings. No food
deposited in garbage cans is to remain in the building past Friday.
• Vacuum carpeting in hallways and common area (photocopy room/kitchen).
• Sweep and damp mop or scrub restroom floor. Pay considerable attention to
sweeping out any debris in corners.
• Clean, disinfect and sanitize toilet using disinfecting/sanitizing solutions only. This
includes under toilet seats, under and around toilet bowls, and toilet handles.
If scrubbing is needed, this will be done to either remove unsanitary
conditions or reduce mineral deposit staining.
• Clean and disinfect all bathroom fixtures (sinks, mirrors, and paper towel
dispensers) and replenish toilet supplies.
• Clean sinks, countertops, and cabinet fronts in kitchen area. This does not include
any dishes or utensils. Wash inside and outside of kitchen trash can or any trash
receptacle used for the collection of food remnants.
W.
Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
Q. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING DAILY SERVICES
(CONTINUED)
• Clean table top in conference room.
• Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks,
window sills, etc.). Do not disturb papers or items while dusting.
• Vacuum all offices which show visible signs of dirt, mud, paper waste. etc. Include
under and around chairs and furniture.
• Dispose of all trash and garbage generated in or about the building.
• Clean insides of the windows and doors in entryways and hallways.
• Secure, close and lock all doors and windows in the building. This must be
verified before leaving the building at the end of shift.
REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BOROUGH
REPRESENTATIVE IMMEDIATELY.
R. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING WEEKLY SERVICES
• Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt
buildup. (Replace more frequently if torn or wet). All trash receptacles will be
completely emptied on Friday evenings. No food deposited in garbage cans
is to remain in the building past Friday.
• Maintain all heater vent grills and surrounding areas in a dust and lint free condition.
• Remove spots and foreign matter from walls in hallways, entryways and door
jambs.
• Damp mop and spray buff floor in restroom.
• Dust tops of door jambs.
• Damp wipe conference room table (and as needed daily).
• Thoroughly vacuum all carpeting in all offices. Include under and around chairs and
furniture.
• Damp wipe and clean wastepaper receptacle, walls and doors in restroom.
• Sanitize and disinfect door knobs, handles and door jambs of doors (both inside
and outside).
• Vacuum carpeting and clean table in conference room on Fridays.
S. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING MONTHLY SERVICES
• Disinfect interior windows, sills, doorjambs, and handles.
• Dust all horizontal surfaces.
37
Invitation to Bid
Kodiak Island Borouqh Facilities Janitorial Services Contract
T. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING ANNUAL SERVICES
• Wipe and/or dust all surfaces in the building within 70 inches from the floor, including
light fixtures.
• Shampoo carpets in all offices, corridors, reception area, and conference room.
• Strip restroom floor and re-wax/buff.
• Remove light fixtures and clean inside and out.
KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING JANITORIAL TASK SUMMARY
CLEANING TASK TO BE COMPLETED
M
Z
2. ? ',
Y
N C y
0 3 i o`
Empty all trash receptacles in offices, conference room, common area, and restroom and replace liners
as necessary
x
Vacuum carpeting in hallways and common area (photocopy room/kitchen)
x
Sweep and damp mop or scrub restroom floor
x
Clean, disinfect, and sanitize toilets using disenfecting solutions only
X
Clean and disenfect all bathroom fixtures and replenish toilet supplies
x
Clean sinks, countertops, and cabinet fronts in kitchen area. Wash inside and outside of kitchen trash
can.
X
Clean table top in conference room
X
Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, window sills)
x
Vacuum all offices which show visible signs of dirt, mud, paper waste, etc.
x
Dispose of all trash and garbage generated in or about the building
x
Clean the inside of the windows and doors in reception area, hallways, and offices
X
Secure, close, and lock all doors and windows in the building
X
Replace all wastebacket plastic liners and wipe down wastebackets of dirt buildup
I X
Maintain all heater vent grills and surrounding areas in dust and lint free condition
x
Remove spots and foreign matter from walls in hallways, entryways, stairways and door jambs
x
Damp mop andspray buff all resilient floors in restrooms
x
Dust tops of door jambs
x
Damp wipe conference room tables
X
Thoroughly vacuum all carpeting in all offices
x
Damp wipe and clean all restroom wastepaper receptacles, walls, and doors
x
Sanitize and disenfect door knobs, handles and door jambs (both inside and outside)
x
Vacuum carpeting in offices and clean tables and countertops on Fridays
x
Vacuum carpeting and clean tables in both conference rooms on Fridays
x
Disenfect interior windows, sills, door jambs, and handles
x
Dust all horizontal surfaces
X
Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures
x
Stri and refinish floors in entryway and main corridor
x
Sham oo car ets in all offices, corridors, lobbies, and conference rooms
x
IStrip restroom floor and re-wax/buff
X
Remove light fixtures and clean inside and out
x
NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Conference
Room and carpeting beyond the annual requirement.
M
Invitation to Bid
Kodiak Island Borough Facilities Janitorial Services Contract
U. KODIAK ISLAND BOROUGH SCALEHOUSE/LANDFILL BALER BUILDING WEEKLY
SERVICES
• Empty trash receptacles in scalehouse, office, control room, locker room, and
restroom and replace liners.
• Sweep and damp mop or scrub restroom and scalehouse floors. Pay considerable
attention to sweeping out any debris in corners.
• Clean, disinfect and sanitize toilet using disinfecting/sanitizing solutions only. This
includes under toilet seats, under and around toilet bowls, and toilet handles.
If scrubbing is needed, this will be done to either remove unsanitary
conditions or reduce mineral deposit staining.
• Clean and disinfect all restroom fixtures (sinks, mirrors, and paper towel
dispensers) and replenish toilet supplies.
• Sanitize and disinfect door knobs and handles of doors (both inside and outside).
• Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks,
window sills, etc.). Do not disturb papers or items while dusting.
• Dispose of all trash and garbage generated in or about the scalehouse and baler
building onto the tipping floor.
• Clean insides of the windows in scalehouse and control room.
• Damp wipe countertop in scalehouse.
• Secure, close and lock all doors and windows in the building if performing the
janitorial tasks after hours. This must be verified before leaving the building at
the end of shift.
REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BOROUGH
REPRESENTATIVE IMMEDIATELY.
KODIAK ISLAND BOROUGH LANDFILL BALER BUILDING JANITORIAL TASK SUMMARY
CLEANING TASK TO BE COMPLETED
2.
a
3
Empty trash receptacles in office, control room, locker room, and restroom and replace liners
x
Sweep and damp mop or scrub restroom floor
x
Clean, disinfect, and sanitize toilet using disenfecting solutions only
x
Clean and disenfect all bathroom fixtures and replenish toilet supplies
x
Sanitize and disenfect door knobs, handles on doors (both inside and outside)
x
Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, window sills)
x
Dispose of all trash and garbage generated in or about the building onto the tipping floor
x
Clean the inside of the windows in the scalehouse and control room
x
Damp wipe countertop in scalehouse
x
Secure, close, and lock all doors and windows in the building if no one is present
x
39
Kodiak Island
4.0 ADDITIONAL BIDDER REQUIREMENTS
Bidders shall submit a resume with their Bid Package.
Bidders shall submit with their quotation:
Invitation to Bid
Facilities Janitorial Services Contract
A list of at least three references, including names and phone Numbers, for whom similar
services have been performed.
This Agreement contains the entire agreement of the parties and is intended to replace and
supersede all prior negotiations, understandings and agreements between the parties. No
modification of the terms and conditions of this Agreement will be valid or binding on the
parties unless made in writing after the date hereof and signed by an authorized
representative of each of the parties.
KODIAK ISL D BOROUGH CONTRACTOR:
By: By:
'MAh;;eVPowers �wrre�
/ Boiougl Manager
Date:
By:
Phillip Kbvacs, Director
Engineering/Facilities Department
Date: l el q. Zot'8
�P
ATTEST: I
,Nova M. avier, MMC
Borough Clerk
H17
Date: &4 • 1(".9C)(2