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2012-12-27 Work Session Kodiak Island Borough Assembly Work Session Thursday, December 27, 2012, 7:30 p.m., Borough Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) ITEMS FOR DISCUSSION 1. Present KIB Legislative Matters to Senator Gary Stevens and Representative Alan Austerman 2. Landfill Expansion Change Orders 3. Findings of Fact Discussion PACKET REVIEW RESOLUTIONS Resolution No. FY2013 -18 Certifying the FY2013 Shared Fisheries Business Tax Program Application To Be True and Correct. Resolution No. FY2013 -19 Adopting a 2013 Kodiak Island Borough Communities State Legislative Capital Improvement Projects Priority List. Resolution No.FY2013 -20 Accepting the Recommendation of the Planning and Zoning Commission by Approving the Disposal of a Portion of Lot la, Block 6, Miller Point Alaska Subdivision and a Portion of Lot 2a, Block 9, Miller Point Alaska Subdivision First Addition, Comprising Approximately 19,500 Square Feet, as Land That is Surplus to the Public's Need and Subject to Disposal by Direct Negotiation for Fair Market Value. ORDINANCES FOR INTRODUCTION Ordinance No. FY2013 -11 Amending Title 3 Revenue and Finance Chapter 3.30 Contract, Purchase, Sale and Transfer Procedures to Make Information About Borough Contracts More Readily Available to the Public and Other Related Matters. OTHER ITEMS Confirmation of Mayoral Appointments to Various Boards, Commissions, and Committees. Assembly Appointments to the Monashka Bay Road Service Area Board and Mission Lake "Tide Gate" Service Area Board. BOARD OF ADJUSTMENT Findings of Fact for the Board of Adjustment's Decision Reversing in Part the Planning and Zoning Commission's Decision on Case 13 -006 Denying the Request of a Variance by Providing for 20 Parking Spaces Designated for Five Retail Parking Spots, Five Container Parking Spots, and Ten Tandem Parking Spots on the Pacific Seafood's Lot. MANAGER'S COMMENTS CLERK'S COMMENTS MAYOR'S COMMENTS ASSEMBLY MEMBER COMMENTS Introduced by: Administrative Official 2 Requested by: Borough Assembly Drafted by: Special Projects Support 3 Introduced: 09/20/2012 4 Adopted: 09/20/2012 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2013 -12 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 ADOPTING A STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS 11 PRIORITY LIST FOR THE 2013 LEGISLATIVE SESSION 12 13 WHEREAS, the Kodiak Island Borough represents approximately 14,000 residents of the 14 Kodiak Island Archipelago living in six incorporated cities and one community governed by 15 a tribal council government; and 16 17 WHEREAS, a Borough —wide capital improvement program has been adopted by the 18 Kodiak Island Borough Planning & Zoning Commission which identifies major needs of the 19 island community for the next five years; and 20 21 WHEREAS, the Kodiak Island Borough Assembly has identified major projects to submit 22 to the Alaska Governor and State Legislative Delegation for funding consideration; 23 24 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK 25 ISLAND BOROUGH THAT; 26 27 Section 1: The Kodiak Island Borough's State Legislative capital improvement project 28 priorities for the 2013 legislative session are as follows: 29 30 1. Kodiak Landfill Leachate Treatment Plant 31 Estimated Project Cost $6,592,000 32 KIB Funding Sources: revenue bonds $2,976,458 33 State Funding Request $3,615,542 34 The Borough is closing out the existing landfill footprint and creating a new EPA/DEC 35 lined cell. The lined cell when in operation will generate leachate which will be treated by 36 an on -site waste water treatment plant. This structure is stand -alone skid mounted piece 37 of equipment. It will be installed as Phase III of our landfill expansion project. The cost of 38 Phase III is estimated to cost S6.592 million. Funding is in place for Phase I and Phase II. 39 An on -site Leachate Treatment Plant was chosen as the method to address leachate 40 produced at the landfill after the alternative of piping it to the City of Kodiak Wastewater 41 Treatment Facility was found not to be a feasible option. The Borough has also submitted 42 a matching grant application through DEC for the maximum amount allowable for this 43 plant. 44 45 Kodiak Island Borough Resolution No. FY2013 -12 Page 1 of 5 • 46 2. KHS/Voc -Ed Renovation 47 Estimated Project Cost $8,500,000 48 State Funding Request $8,500,000 49 The voters approved the construction and renovation of the existing high school. This $76 50 million project includes the redesign and renovation of the existing on- campus vocational 51 facilities at a cost of approximately $15,500,000. The Borough received $7,000,000 during 52 the 2012 legislative session and is requesting the remaining $8.5 million. The 53 Vocational /Career Tech training is essential for Kodiak students. It includes training in the 54 traditional vocational education classes such as welding, woods, and auto mechanics, but 55 the Kodiak High School Career Tech program has broadened to prepare students for 21st 56 century careers. Currently Career Tech at KHS also includes CAD drafting, Multi -Media 57 Production, Seamanship /Maritime Science, Culinary Ads, and Computer Applications. 58 The existing vocational complex was built in 1966 with several additions and renovations 59 made throughout the years. The complex is now functionally obsolete and unable to 60 support the program. Renovation of the existing high -bay spaces and large footprint of the 61 existing complex provides the basis for design and construction of a facility to house a 62 quality Career Tech Program at Kodiak High School. 63 64 3. New Long Term Care Facility 65 Total Estimated cost for the Project $15,500,000 66 Funding Sources: KIB, CDBG, State, Providence $ 8,000,000 67 State Funding Request S 7,500,000 68 69 Kodiak Island's only long term care facility is in need of replacement. The "Care Center" is 70 housed in a former hospital wing that was never meant to be a nursing home. The use of 71 this existing space presents safety, security, and privacy concerns in this institutional 22 environment. A new care center facility, modeled after the Green House© concept, feels 73 more like a home than an institution. The Borough will be moving forward with this project 74 up the acquisition of a Certificate of Need by Providence. Construction is anticipated in 75 spring of 2013. 76 77 4. Anton Larsen Bay Road Extension to Ice Free Water. 78 Estimated Project Cost $12,000,000 79 State Funding Request $12,000,000 80 This road would provide alternative year- around access to Kodiak Road System services 81 for the Villages of Ouzinkie, Pod Lions and Larsen Bay. It would also serve the 82 commercial and sports fishers and others living, working or recreating on Kodiak Island's 83 west side. This project will be coordinated with the Ouzinkie Native Corporation (surface 84 estate owner) and Koniag Inc. (sub - surface estate owner) who area adjacent landowners. 85 86 In 2010 the Kodiak Island Borough hired the McDowell Group with funding from the Denali 87 Commission Transportation Program and the Alaska Department of Transportation to 88 conduct the Island -Wide Transportation Feasibility Study. Based on findings in this study, 89 the Kodiak Island Borough is requesting funding for the Department of Transportation to Kodiak Island Borough Resolution No. FY2013 -12 Page 2 of 5 90 investigate the potential road extensions to determine the preferred route, and to fund 91 needed permits, design, right of way acquisition and construction of this road extension. 92 93 5, Monashka Bay Water and Sewer Project — Phase I (Feasibility, Planning and 94 Design). 95 Estimated Project Cost $500,000 96 State Funding Request $500,000 97 The borough has chosen to treat leachate generated at the Borough landfill with a waste 98 water treatment plant. This option was chosen after careful study and in order to allow for 99 future expansion of this plant to address failing septic systems on Monashka Bay 100 Subdivision parcels. This section of town includes 256 residential parcels that lie outside 101 the reach of the existing sanitary sewer utilities and public water. Funding is requested for 102 feasibi planning and design. 103 104 105 6. Service Area Road and Paving Improvements 106 Estimated Project Cost $5,000,000 107 KIB Funding Sources: local improvement district $1,000,000 108 State Funding Request $4,000,000 109 This project addresses the on -going need to pave portions of Borough Service Area 110 roads. There are approximately 26 miles of road among four Road Service Areas that I11 connect residential neighborhoods with the greater Kodiak community. Paving projects will 112 address main thoroughfares or busy neighborhood roads as well as improvements to 113 major drainage course that runs through these areas. Funding will be applied to priority 114 projects identified by the road service districts (Service Area One, Womens Bay Service 115 Area, Bayview Service Area, and Monashka Bay Service Area). Priorities will be based 116 on recommendations made by the elected service area boards. Local contributions to 117 project engineering and design may be funded through local improvement districts where 118 those in the district are taxed a proportion of the project. 119 120 7. Traffic Safety Lighting (Kodiak to U.S.C.G. Support Center) 121 Estimated Project Cost $15,000,000 122 State Funding Request $2,000,000 123 This request is to provide funding to the Department of Transportation for planning and 124 design and to develop a plan of prioritized phased construction for the installation of street 125 lighting along Rezanof Drive between the City of Kodiak and the U.S. Coast Guard 126 Support Center. This major road is heavily travelled by the public, those who travel to the 127 state airport as well as those working on the United States Coast Guard Base. 128 129 130 8, Pedestrian /Bike Trail Extension Phase 1B Matching Funds — Deadman's Curve 131 to U.S.C.G. Main Gate 132 Estimated Project Cost $11,700,000 133 State Funding Request $11,700,000 Kodiak Island Borough Resolution No. FY2013 -12 Page 3 of 5 134 Extending this trail from Deadman's Curve to the U.S. Coast Guard Main Gate completes 135 another phase of a longer route that will run from White Sands Beach to Womens Bay. 136 The trail will promote both a healthier lifestyle and reduce the use of fossil fuels. It is 137 beneficial to local residents as well as the visiting public who arrive by cruises ships that 138 dock nearby this trail. The project will continue to be done in phases with the first phase 139 funded last year. 140 141 9. Mill Bay Beach and Island Lake Trail Access Upgrade and Trail Improvements 142 Estimated Project Cost $400,000 143 State Funding Request $400,000 144 This beach is heavily used by residents, sports fisherman and the community who come 145 to recreate at this bay located close to town. It is also the terminus of the Island Lake Trail. 146 New construction items proposed here would include the construction of new access way 147 to the beach as well as trail enhancements between the two beaches as well as a small 148 raft/kayak launch. The planning, permitting and design cost estimate has come in at 149 approximately $69,000 and has been partially funded through a state grant of $48,000. 150 151 10. East Elementary Traffic Flow Improvements 152 Estimated.Project Cost $1,000,000 153 KIB Funding Sources $100,000 154 State Funding Request $900,000 155 East Elementary School was constructed in 1966 with a substantially addition in 1988. 156 The facility now totals 39,842 square feet with twenty -five teaching stations. Since the 157 expansion, increased traffic flows have created dangerous vehicle /student hazards when 158 students are entering and leaving school. Reconfiguration of the parking area will reduce 159 risks by providing for a safer separation of pedestrians, small vehicle traffic and bus 160 loading /unloading. A new design will require an increase in the total area of the parking 161 lot to allow adequate parking to support increased building usage and occupant load. 162 163 11. Peterson Elementary School Parking Rehabilitation, Drainage and Paving 164 Estimated Project Cost $1,000,000 165 KIB Funding Sources $100,000 166 State Funding Request $900,000 167 Peterson Elementary School was built in 1945 by the U.S. Navy on government property 168 to provide an educational facility for dependent children. The building was conveyed to 169 the Kodiak Island Borough and provides elementary education for children of Coast Guard 170 families living on base and for children of the Womens Bay community. The parking lot 171 for this 39,967 square foot facility is gravel, and requires excessive maintenance expense 172 due to continual pothole repair, re- grading, and surfacing. A paved surface will not only 173 reduce maintenance expenses, it will mitigate ice hazards in the cold months of the year 174 and will provide safer and cleaner facilities for the students, faculty, staff and parents. 175 176 12. Parks and Field Plan 177 Estimated Project Cost $100,000 178 KIB Funding Sources $10,000 Kodiak Island Borough Resolution No. FY2013 -12 Page 4 of 5 179 State Funding Request $90,000 180 Borough owns and manages land and fields for recreational purposes which need a 181 master plan to ensure best utilization and maintenance by the community. A master plan 182 would also help to reconcile jurisdictional and policy concerns with regard to cooperative 183 use arrangements with City of Kodiak and KIB School District. 184 185 13. Kodiak Island Trail Improvements 186 Estimated Project Cost $100,000 187 KIB Funding Sources $10,000 188 State Funding Request $90,000 189 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee. 190 The purpose of the project would be to design and implement trail system improvements 191 as recommended and prioritized in the recently adopted Kodiak Road System Trail Plan, 192 to include, but not limited to, trail head improvements, parking area and circulation plans, 193 drainage improvements, environmental permitting, etc. 194 195 14. Womens Bay Boat Ramp Planning and Design 196 Estimated Project Cost $100,000 197 KIB Funding Sources $10,000 198 State Funding Request $90,000 199 The 2007 Womens Bay Comprehensive Plan identifies a goal to provide public access to 200 the shoreline of Womens Bay for recreational purposes. This access would include 201 access for skiffs, kayaks and small pleasure craft. The project would initially develop a 202 boat ramp design with parameters and specifications that could be used in a site selection 203 process. The investigation of potential sites for public acquisition would then provide the 204 necessary information to develop a detailed cost breakdown of what would be required to 205 complete the project. 206 207 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our 208 State of Alaska Governor and Legislative Delegation of the Capital 209 Improvement Projects Priority List adopted by the Kodiak Island Borough 210 Assembly. 211 212 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 213 THIS TWENTIETH DAY OF SEPTEMBER, 2012 214 215 216 KODIAK ISLAND BOROUGH 217 218 ` •' or ./ 219 220 ATTEST: Jer e M. Selby, Bo . .h Mayo be 224 No a M. Javier MMC, Bo ough Clerk Kodiak Island Borough Resolution No. FY2013 -12 Page 5 of 5 KODIAK ISLAND BOROUGH WORK SESSION / ;fetal TPt? Work Session of: 13137 Ida Please PRINT your name Please PRINT your name n Nnt mane B A /-) ,1- e Tiklv 4 , v fr.✓6aza Zniname i1 3& ts .` S lavvvvia 61 I9l99 rPvA La u12A. WA \O 4fV\ ios Jo ttAf(r do ,4,e eah ;cks °n v .e0.6 c1,01 _ n I Jv1 k - >V o 2 14-( w k L P 7 ()Li_ 2� L yr \<1 5�� i ,V 0,4 / k V-S 1 n�tLE-}aN 71 3e2__ AtAAK o - A /� Van Daele request to purchase Borough land adjacent to existing parcel on Antone Way December 27, 2012 - Desire for purchase is to provide a buffer between existing lot and school - Most of land is steep and unbuildable without significant alteration - Adjacent existing lot has sub - standard fill for building (primarily for parking lot /playground) - Primary access road to North Star Elementary bisects adjacent lot, thereby reducing its value - Staff recommendation was to sell land without subdivision restriction - Staff desire to provide additional building location on land that would otherwise not be usable - No opposition from adjacent land- owners when questionnaire was distributed this fall - School administration has declared the proposed land as non - essential - P &Z concerns that could be divided into 4 lots - want to avoid a land -grab and subdivision near school - Recommended approval with condition that it would be incorporated in current lot and not subdivided - Current zoning requires > 20,000 ft consequently only one additional house could be built - Only consideration for subdivision would be for son /daughter to build - Any subdivision would still have to go through many hoops before approval - This borough land would have a higher appraised value if there were no subdivision restrictions - Win -win situation: Borough gains revenue and tax -base from unusable land, and adjacent land -owner gains a buffer and a possible building location for their son /daughter.