06/01/2012 Regular Meeting MONASHKA BAY ROAD SERVICE AREA
Regular Board Meeting & Annual Road Area Walk OCT 1 8 2012
- Commencing at Mountain View Drive Culdesac -
June 1, 2012, 5:30pm
MINUTES
Call to order: by President Darlene Turner, 6pm `tat
Purpose: to inspect MBRSA road system, and conduct business as presented below.
Roll Call: Darlene Turner (DT), Chaz Glagolich (CG), Tom Lance (TL) ( +2 Board seats vacant)
Others Attending: KIB Engineering Dept.-Woody Koning; TC Enterprises (MBRSA road contractor) -
Kevin Ardnt; MBRSA Members: Rick Vahl, Steve Ivanhoff, Elizabeth & Paddy O'Donnell
Approval of June 1, 2012 Agenda: TL moved to approve; CG seconded; approved unanimously.
Approval of March 13, 2012 Minutes: TL moved to approve; CG seconded; approved unanimously.
Public Comments: Rick Vahl - concerned about road maintenance, re: all the gravel bladed off road
into ditch; Paddy O'Donnell - snow blocking driveway sometimes, please be sure contractor doesn't
plow him in, typically happens early AM when Paddy needs to get out (Kevin Ardnt replied that plow
operator should not obstruct driveways with snow... will do better next season). Paddy also asked
about drainage and trees - MBRSA was drafting letter and all still agree on plans as previously discussed.
Presentations /Committee reports:
• Woody Koning -KIB Engineering Dept.: Dump expansion plan - they need to relocate
planned water treatment plant, and request permission to extend an acre or two into
our Greenbelt Zone ... this is in addition to what they already asked permission for last
year. ** MBRSA Board approves request - TL moved to approve; CG seconded; approved
unanimously.
• Board asked Woody about STIP List - for State funding of road projects ... Woody
suggested talking to Bud Cassidy (acting KIB Manager) - perhaps we should gather all
Road Service Areas for brainstorming session and make one big list, and submit to KIB
Engineering Dept. Woody said there is no money in KIB budget for engineering
assistance to Road Service Areas. Board responded: We are on our own, yet roads are
public and KIB "property ?"
• Tom Lance - MBRSA: progress report on FY2013 Objective Items
Unfinished Business:
• Budget review for this FY — 16,354.50 left in budget as of the end of March. April and
May bills should be in the area of 2,000.00. We can start the road work in June with
$14,000 remaining in the budget. Any money not used would carry over into reserves.
• TC Enterprises to provide quantity /cost estimate for calcium chloride application to
roads for dust and pothole reduction. Kevin Arndt suggested that 3 "super bags" would
be good - last year it cost about $600 -$700 per bag
• Culvert issue and mail boxes at intersection of Mountain View Dr and State Hwy: No
informal comments back from State on culvert issue - we need to pursue and also talk to
Post Master about terrible condition of mail box stand...owners should relocate across
hwy, near the new mail boxes...the old location will be a problem when construction
begins on culvert improvement at intersection.
• MBRSA newsletter - work on over Summer? Distribute via .... ?
New Business:
• Road Service Area Walk /review of road conditions, concerns, issues (review FY2013
Objective Items as appropriate during walk)
** *SEE ROAD SURVEY /COMMENTS TABLE 1. (attached) * **
• Added Priority - clean road ditches of gravel...
Public Comments: (will be taken as we make the walk- around): Joy Mudd at Island Circle - road
typically has seep below their driveway, not uphill of driveway.
Board Comments:
Darlene - Thank you to Board for help.
Chaz - No comments.
Tom - suggested looking at having KIB take meeting minutes...add to next meeting agenda
Next Meeting Date: Oct 3, 2012, 7 pm, Bayside Fire Hall
Adjournment: 8:55 pm
SIGN ■
i . rlene Turn • Date Tom Lanc- Oat-
President, M $ . shka Bay Road Service Area Secretary
(continued)
TABLE 1. Road Survey /Comments - Regular Board Meeting & Annual Road Area Walk -
Commencing at Mountain View Drive Culdesac - June 1, 2012. Conducted by MBRSA BOARD
1. Culvert damaged at David's place (next to Chaz) - Fix needed
2. Wood on Mountain View road, from power line failure and rebuild - need to remove - ask land
owner.
3. Gravel was graded into ditch over winter - need to pull out and put back on road
4. Remove wood debris and gravel from front yard of Jeremy's place
5. Mail box stand at corner of Mountain View and State Hwy is about to collapse - send letter to
Post Master (noted all box #'s for reference)
6. Communicate with State about culvert under Mountain View Drive and intersection with
Monashka Bay Road. Suggest larger culvert needed. MBSRA would provide the culvert if State
would provide installation.
7. Newsletter — need to communicate with MBRSA homeowners about projects, safety, etc. Also,
availability of six mailboxes in existing pedestals.
8. Marmot — still has same pothole problems. Low spot near top of road either needs filling or
drainage.
9. Ridge Circle — need to have owner remove debris at intersection (R. Reiser's ?) Also, check on
RoW — lots of rock placed in ditch here.
10. Island Circle — Communicate with owners about RoW encroachments.
11. Harbor Way — Communicate with owner to move truck and boat out of end of cul -de -sac.
12. Harbor Way — Check culvert at Marmot and Harbor Way (2 culverts here and questionable
effectiveness — one culvert is 14 -in. and one culvert is 18 -in.
13. 1876 Marmot - Check on culvert (? need) — needs ditch (? What happened to ditch ?)
14. 1849 Marmot — Check on culvert (? need)
15. Three Sisters - 1660 needs culvert? And across from this location owner has widened road into
parking lot.
16. Spruce Circle — Needs fill.
17. Three Sisters — power pole in centerline of ditch. Does this need to be moved by KEA?
18. Three Sisters — the place with three homes needs to direct water from driveway away from main
road. (add water bar).
19. Three Sisters — Install French Drain on hillside seep that cause mini- glacier on road each winter.
20. 2046 Three Sisters — Boulder needs to be pulled back closer to driveway.
21. Fred Reams - remove sediment from ditch opposite from Fred's and place material on Fred's
driveway in pothole.
22. Raise roadbed at culvert below Darlene's.
23. Forest Drive — Remove vehicle from road (white GMC— VIN 1GKCT18WXVK511797/ Coast Guard
sticker #A294659 07/14).
24. Devil's Prong — Communicate with homeowners / land owners to remove vehicles, trailers, &
junk on road.
25. Devil's Prong — Fix potholes and install bigger culvert at Drew's place.