08/02/2012 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
August 2, 2012
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, August 2, 2012, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was
called to order at 7:30 p.m.
The invocation was given by Major John Quinn of the Salvation Army. Mayor Selby led the Pledge of
Allegiance.
Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Jerrol
Friend, Dave Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were
Administrative Official Bud Cassidy, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland.
APPROVAL OF AGENDA AND CONSENT AGENDA
KAPLAN moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of June 21 and July 5, 2012, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Administrative Official Cassidy presented a five year longevity award to Woody Koning, Director of
the Engineering and Facilities Department and a ten year longevity award to Teresa Medina, Cashier
in the Finance Department.
Administrative Official Cassidy presented the Employee of the Quarter Award to Jessica Wolfe,
Projects Assistant in the Engineering and Facilities Department.
CITIZENS' COMMENTS
Margaret Draskovich spoke in support of the collaboration the Providence Hospital shared with the
University of Alaska in Anchorage and the nursing program in Kodiak. She also thanked the Borough
Assembly for its support.
COMMITTEE REPORTS
None.
PUBLIC HEARING HEARING
1. State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Location.
Licensee /Applicant: Kodiak Island Brewing Co.
BONNEY moved to voice non - protest to the Kodiak Island Brewery Company's request for transfer of
location. Licensee /Applicant: Kodiak Island Brewing Company.
Kodiak Island Borough Assembly Minutes
August 2, 2012 Page 1078
The application for the liquor license transfer was to transfer license location for the Kodiak Island
Brewing Company. The Clerk's office followed the KIBC 5.01.030 New license and transfer
procedure. Fifty -four notices were mailed out on July 16, 2012, and no responses were received by
the Clerk's office.
Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public
hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Friend, Kaplan,
Lynch, Stephens, and Stutes.
2. State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Ownership
and Name. Licensee /Applicant: Southern -Odom Wine and Spirits of Alaska, LLC.
BONNEY moved to voice non - protest to the Southern Wine and Spirits of Alaska's request for
transfer of ownership and name. Licensee /Applicant: Southern -Odom Wine and Spirits of Alaska,
LLC.
The application for the liquor license transfer was to transfer license ownership and name for the
parent company of Southern -Odom Wine and Spirits of Alaska, LLC. The Clerk's office followed the
KIBC 5.01.030 New license and transfer procedure. Fourteen notices were mailed out on July 16,
2012, and no responses were received by the Clerk's office.
Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public
hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch,
Stephens, Stutes, and Austerman.
3. Ordinance No. FY2012 -01C Amending Ordinance No, FY2012 -01 Fiscal Year 2012 Budget By
Amending Budgets to Account for Various Revenues and Expenditure Estimates.
AUSTERMAN moved to adopt Ordinance No. FY2012 -01 C.
The budget amendment would adjust the salary line item in 100 - 140 -410 -110 which was underfunded
due to termination of the Coastal Management Program grant program; increase in the salaries of
Community Development Department staff due to approval of the union contract; and
underestimation of department salaries. There were several projects that had been completed and
those capital projects were shown on an attached amendment spreadsheet. The Alaska Clean Water
Fund had approved an amendment to the KIB loan #505041 in the amount of $6,033,000 and the
ordinance amendment would reflect that the Borough agreed to borrow this amount. It was estimated
that it would cost $40,000 to repair the "cottages" to build a conference room and those funds were
available in the Borough Building Department.
STUTES moved to postpone Ordinance No. FY2012 -01 C to the next regular meeting of the
Assembly.
Kodiak Island Borough Assembly Minutes
August 2, 2012 Page 1079
ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Friend, Kaplan, Lynch,
Stephens, Stutes, Austerman, and Bonney.
BOROUGH MANAGER'S REPORT (Administrative Official Cassidy)
Administrative Official Cassidy announced that he would be meeting with the City of Kodiak Manager
Amy Kniaziowski about fiscal year -end matters, and Stewart McDonald with the School District in the
upcoming week.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby highlighted issues covered while attending the National Association of Counties in
Pittsburg, Western Interstate Region Board meeting, and the Alaska Municipal League Joint
Insurance Association Board of Directors meeting. Mayor Selby invited the Assembly to the Western
Interstate Region Board meetings that would be held in Kodiak on October 3 -5, 2012, along with a
reception on October 3 and a dinner on October 4.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. 1997 -13A Kodiak Fisheries Research Center (KFRC) Supplemental Lease
Agreement No. 4 with GSA.
FRIEND moved to authorize the manager to execute Contract No. 1997 -13(A) Kodiak Fisheries
Research Center Supplemental Lease Agreement No. 4 with GSA.
The Supplemental Lease Agreement No. 4 (SLA No.4) with the United States Government was the
process by which the GSA agreed to reimburse KIB for its costs to deliver the engineering design
work necessary for the KFRC Seawater Chiller Ventilation Modification Project. Once the agreement
was executed, it would serve as a Notice to Proceed for the design services at a value of $181,307.
Upon satisfactory completion of the design work, GSA in accordance with SLA No. 4, would
reimburse KIB for the cost of said phase.
Staff recommended approval of Supplemental Lease Agreement No. 4 as the project would provide
beneficial facility upgrades in regards to energy efficiency and seawater quality for lab experiments at
no cost to KIB.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes,
Austerman, Bonney, and Friend.
2. Contract No. FY2013 -03 Professional Agreement for the Design Service for the Kodiak Fisheries
Research Center (KFRC) Ventilation Modification and Seawater Chiller Project.
AUSTERMAN moved to authorize the manager to execute Contract No. FY2013 -03 with PDC, Inc.
for a Professional Agreement for the Design Service for the KFRC Ventilation Modification and
Seawater Chiller Project in the amount not to exceed $181,516.
Kodiak Island Borough Assembly Minutes
August 2, 2012 Page 1080
This agreement was for the design of a Ventilation Modification and Seawater Chiller System upgrade
to service the laboratories. This agreement would encompass all aspects of the design through
construction documents. Funds for this project would be reimbursed 100% by GSA as per
supplemental lease agreement #4.
FRIEND moved to amend Contract No. FY2013 -03 to change the amount not to exceed $171,807.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes,
Austerman, Bonney, Friend, and Kaplan.
ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNAINMOUSLY: Stephens, Stutes,
Austerman, Bonney, Friend, Kaplan, and Lynch.
3. Contract No. FY2013 -04 Employee Classification and Compensation Study.
KAPLAN moved to authorize the manager to execute Contract No. FY2013 -04 with Fox Lawson and
Associates to perform an Employee Classification and Compensation Study in the amount not to
exceed $40,000.
On May 3, 2012, the Borough issued a Request for Proposal (RFP) for an Employee Classification
and Compensation Study. Proposals were due by June 22, 2012 and proposals were received from
Fox Lawson & Associates and Information Insights. The proposals were received on time and
contained all the required information. The proposal evaluation team included Finance Director Karl
Short, Assessor Bill Roberts, and Administrative Official Cassidy. Both proposals met the general
mandatory requirements of the RFP.
ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Stutes, Austerman, Bonney, Friend,
Kaplan, and Lynch (Ayes); Stephens (No).
Resolutions
1. Resolution No. FY2013 -05 Adopting to Participate in the AMLJIA Loss Control Incentive Program.
FRIEND moved to adopt Resolution No. FY2013 -05.
This resolution authorized continued Borough participation in the Alaska Municipal League Joint
Insurance Association (AMLJIA) Loss Control Incentive Program. The Borough had participated in the
Loss Control program since 2006. Participation in this incentive program required this resolution as
well as monthly safety committee meetings, bi- annual facilities self- inspections, and employee safety
training. It was required that a resolution be adopted annually in order to be eligible for the discount of
$20,000 of the Borough's contribution.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Friend, Kaplan,
Lynch, Stephens, and Stutes.
Kodiak Island Borough Assembly Minutes
August 2, 2012 Page 1081
B. Resolution No. FY2013 -07 Appointing Members to the Kodiak Fisheries Development
Association.
AUSTERMAN moved to adopt Resolution No. FY2013 -07.
The Kodiak Island Borough and City of Kodiak jointly designated the Kodiak Fisheries Development
Association (KFDA) as the eligible crab community entity (ECCE). The by -laws of the KFDA provide
for appointment of Directors to the Board by the Kodiak Island Borough Assembly and the Kodiak City
Council for three -year terms. Both the Borough KFDA Director's seat terms expired in July 2012. Mr.
Tuck Bonney and Mr. Jerry Bongen both indicated their desire to be reappointed to the Board of
Directors. In addition, one of the three joint KFDA Director's seats term expired in July 2011. Ms.
Linda Freed indicated her desire to be reappointed to the expired joint seat for a term to expire July
2014. Both the Borough and City Managers proposed to present the reappointment of Ms. Freed to
their respective governing bodies in order to proceed with the joint appointment.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch,
Stephens, Stutes, and Austerman.
Ordinances for Introduction
None,
Other Items
None.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBER COMMENTS
Assembly member Stephens spoke to the inconsistent order and placement of the Executive Session
and Assembly Member Comments on the regular meeting agenda and guidelines.
Assembly member Stutes inquired about the status of the High School project manager position and
Engineering and Facilities Director Koning responded that proposals are being reviewed.
Assembly member Bonney congratulated Woody Koning on his longevity award.
Assembly members Austerman, Friend, Kaplan, and Lynch congratulated Woody Koning and Teresa
Medina for their longevity awards and Jessica Wolfe for her employee of the quarter award.
Announcements
The next Assembly work session would be held on Thursday, August 9, at 7:30 p.m. in the Borough
Conference Room. The next regular meeting is scheduled on Thursday, August 16 at 7:30 p.m. in the
Borough Assembly Chambers.
Kodiak Island Borough Assembly Minutes
August 2, 2012 Page 1082
EXECUTIVE SESSION
A. Borough Clerk's Performance Evaluation.
KAPLAN moved to convene into executive session to discuss the Borough Clerk's performance
evaluation, a subject that qualified for executive session as a matter that may tend to prejudice the
Clerk's reputation or character.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Kaplan, Lynch, Stephens,
Stutes, Austerman, and Bonney.
Mayor Selby invited the Borough Assembly and the Borough Clerk into executive session.
Mayor Selby recessed the regular meeting at 8:10 p.m. and convened the executive session.
Upon returning from the executive session, Mayor Selby reconvened the regular meeting at 8:50 p.m.
and announced that no action had been taken as a result of the executive session
KAPLAN moved to grant a $2,500 bonus along with the scheduled step increase to the Borough
Clerk in recognition of the increased workload expected in the upcoming year.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes,
Austerman, Bonney, and Friend.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes, Austerman,
Bonney, Friend, and Kaplan.
The meeting was adjourned at 8:50 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerdme M. Selb -, Ma
Nova M. Javier, M C, Borough Clerk Approved on: September 6, 2012
Kodiak Island Borough Assembly Minutes
August 2, 2012 Page 1083