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2012-08-02 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, August 2, 2012, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of June 21 and July 5, 2012. 6. AWARDS AND PRESENTATIONS A. Longevity Awards B. Employee of the Quarter 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Location. Licensee /Applicant: Kodiak Island Brewing Co. B. State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Ownership and Name. Licensee /Applicant: Southern -Odom Wine & Spirits of Alaska, LLC. C. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By Amending Budgets to Account for Various Revenues and Expenditure Estimates. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearin° Number :Local 486 -3231. Pape 1 of 2 13. NEW BUSINESS A. Contracts 1. Contract No. 1997 -13A Kodiak Fisheries Research Center (KFRC) Supplemental Lease Agreement No. 4 with GSA. 2. Contract No. FY2013 -03 Professional Agreement for the Design Service for the KFRC Ventilation Modification and Seawater Chiller Project. 3. Contract No. FY2013 -04 Employee Classification and Compensation Study. B. Resolutions 1. Resolution No. FY2013 -05 Adopting to Participate in the AMLJIA Loss Control Incentive Program. 2. Resolution No. FY2013 -07 Appointing Members to the Kodiak Fisheries Development Association. C. Ordinances for Introduction — None. D. Other Items — None. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. EXECUTIVE SESSION A. Borough Clerk's Performance Evaluation. 16. ASSEMBLY MEMBERS' COMMENTS 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Architectural /Engineering Review Board Meetings of December 14, 2011, February 28, February 29, May 22, and May 2, 2012. 2. Joint Building Code Review Committee Regular Meeting of May 31, 2012. 3. Planning and Zoning Commission Regular Meeting of May 16 and Special Meeting of May 29, 2012. 4. Womens Bay Service Area Board Regular Meeting of June 5, 2012. B. Reports 1. Kodiak Island Borough School Board of Education Special Meeting Summary of July 9, 2012. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Number :Local 486 -3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Regular Meeting June 21, 2012 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, June 21, 2012, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major John Quinn of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Selby, Assembly members Carol Austerman, Tuck Bonney, Jerrol Friend, Dave Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were Administrative Official Cassidy, Acting Community Development Director Duane Dvorak, Engineering and Facilities Director Woody Koning, Finance Director Karl Short, Borough Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. APPROVAL OF AGENDA AND CONSENT AGENDA BONNEY moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES 1. Regular Meeting Minutes of May 17 and Special Meeting of May 31, 2012, were approved under the consent agenda. AWARDS AND PRESENTATIONS Administrative Official Cassidy presented the Government Finance Officers Association Distinguished Budget Presentation Award to Finance Director Karl Short. CITIZENS' COMMENTS Lale Gurer of the Kodiak Chamber of Commerce spoke in support of the Chamber's contract. Robert Perkins requested the Assembly's opinion and thoughts regarding the letter he submitted at • the last work session concerning the Fire Protection No. 1 Board meeting. COMMITTEE REPORTS Chair Nick Szabo gave an update on the Solid Waste Advisory Board which included support for the Threshold contract, support of a reuse station at the landfill, and requested a joint work session with the new manager, Solid Waste Baler Manager /Environmental Specialist, Borough Assembly, and the Solid Waste Advisory Board. Assembly member Lynch reported that the Fisheries Work Group met with Denby Lloyd Monday, June 18, to review the happenings of the North Pacific Fishery Management Council, reviewed the west side salmon smolt program, and reported that the Fisheries Work Group would meet July 9 and remain a work group to insure an open forum format. Kodiak Island Borough Assembly Minutes June 21, 2012 Page 1 Assembly member Austerman distributed copies and highlighted articles on the Providence Hospital's Community Benefits Report. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Administrative Official Cassidy reported the following: • Solid Waste Manager /Environmental Specialist, Mike Patterson was hired and Dave Conrad was moved to the Projects Office in the Engineering /Facilities Department; • Landfill purchased /installed a temporary fence to contain litter within the property; • Project office construction was almost complete; • Borough staff met regarding the work flow and timeframe involved with the Long Term Care Facility Project; and • Baranof Park funding would be handled by transferring funds from the Facilities Fund into the Capital Projects Fund in the mid -year budget adjustment. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby attended the Alaska Rocket and Space Summit via teleconference on June 21. UNFINISHED BUSINESS 1. Contract No. FY2012 -23 Recycling Contract with Threshold Services, Inc. The motion before the Assembly was to "Move to authorize the Manager to execute Contract No. FY2012 -23 with Threshold Services, Inc. of Kodiak, AK to provide collection and shipping recyclable materials off - island in an amount not to exceed $210,000 (the flat rate price of $17,500 /month) for the period of July 1, 2012 to June 30, 2013, with the option of two 1 -year extensions." Threshold Services, Inc., a private non - profit entity, maintained a receiving, handling, processing, storage, and marketing operation for recyclable materials in Kodiak for shipment to markets off - island. Threshold achieved this through its goal to provide work and training for persons with disabilities or who were chronically not employable. In addition Threshold Services, Inc. was the Borough's current contractor for recycling services. Threshold proposed to provide recycling services to the Borough for a flat rate of $17,500 per month. Additionally, Threshold proposed to pay KIB 10% of all revenue received from the sales of recyclables for the first contract year, and 15% during the extension years. The flat rate price was a reduction of approximately $25,000 from last year's budget, not including the rebate savings. Assembly member Lynch reported to the Assembly that she was the President of Threshold Services and received no substantial financial assistance in her position. She also reported that she was not a part of the Threshold contract negotiations. Mayor Selby ruled that there was no conflict of interest ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Friend, Kaplan, Lynch, Stephens, and Stutes. Kodiak Island Borough Assembly Minutes June 21. 2012 Page 2 NEW BUSINESS Contracts 1. Contract No. FY2012 -25 Between the Kodiak Island Borough and the Kodiak Chamber of Commerce of Kodiak, Alaska for Economic Planning and Project Development Within the Kodiak Island Borough for FY2013. FRIEND moved to authorize the manager to execute Contract No. FY2012 -25 with the Kodiak Chamber of Commerce of Kodiak, Alaska for Economic Development Planning and Project Development within the Kodiak Island Borough for FY2013 in the amount not to exceed $43,000. The Kodiak Island Borough participated in a community -based economic development program operated by the Kodiak Chamber of Commerce for many years. Funding support from the Borough and the City of Kodiak would be used to provide an Economic Development Committee and staff to focus on economic development planning and project development in the Kodiak Region. Those who served on the Economic Development Committee had been drawn from the Kodiak Island community with representatives from the City of Kodiak, Kodiak Island Borough, Kodiak Island outlying communities, and the Kodiak Chamber of Commerce. The contract renewed this relationship for the 2013 fiscal year. The duties to be accomplished for this period were outlined in the agreement. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch, Stephens, Stutes, and Austerman. 2. Contract No. FY2012 -26 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2013. BONNEY moved to authorize the manager to execute Contract No. FY2012 -26 with the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2013 in the amount not to exceed $65,000. The Kodiak Island Convention and Visitors Bureau (KICVB) provided destination marketing and tourism development for the Kodiak Island Borough for several years through its Marketing Committee. Funding support from the Borough and the City of Kodiak was used to support the KICVB. The Borough funded the KICVB from the Borough's bed tax revenue. This contract renewed this relationship for the 2013 fiscal year. The duties to be accomplished for this period were outlined in the agreement. The fund balance for June 30, 2011, was $112,078. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Kaplan, Lynch, Stephens, Stutes, Austerman, and Bonney. Resolutions 1. Resolution No. FY2012 -28 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. This item was approved under the consent agenda. The Kodiak Island Borough Code 2.40.160(B) provided for the Assembly to authorize by resolution the disposal of records to be destroyed. The records included routine Borough records, records which were covered by the Exxon Valdez protective order, and patient records prior to April 20, 1997 housed and maintained at the Providence Kodiak Island Medical Center per Lease Agreement 8.5 Kodiak Island Borough Assembly Minutes June 21. 2012 Pape 3 between Kodiak Island Borough and Sisters of Providence in Washington dba Providence Health Systems in Alaska dated March 1997. The annual record destruction process was followed which included department directors reviewing and authorizing the destruction of the specific records, review by borough attorney, and final authorization by Borough Assembly. Upon the advice of borough attorney, Series FI -13 (Accounts Payable), Series FI -15 (Accounts Receivable), and Series FI -37 (Grant Files) were removed from the scheduled destruction for Finance Department verification that the records were not covered by any agreement nor related to any bonds that may have required a longer retention period. The Borough Attorney found no other records on the lists to have unusual legal, administrative, or historical interest. 2. Resolution No. FY2012 -32 Adopting the Comprehensive Economic Development Strategy (CEDS) as Written. FRIEND moved to adopt Resolution No. FY2012 -32. Kodiak Chamber of Commerce (KCC) was the recognized economic development organization on Kodiak Island and entered into a contract with the City of Kodiak and the Kodiak Island Borough to provide economic development planning and leadership for the Kodiak Island communities. KCC established an Economic Development Committee to develop and review a Comprehensive Economic Development Strategy which was the first step in the process of taking advantage of the many grant and assistance programs available through the U.S. Department of Commerce Economic Development Administration. KCC assisted the communities of Kodiak Island in the planning and development of the strategies and activities that those communities found necessary to successfully engage in pursuing desired economic growth and business development which was compatible with local needs and lifestyles. In addition, KCC also actively pursued opportunities to work with other communities in the Southwest region and had worked cooperatively with the Southwest Alaska Municipal Conference. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes, Austerman, Bonney, and Friend. Ordinances for Introduction None. Other Items 1. Confirmation of the Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council. This item was approved under the consent agenda. Cook inlet Regional Citizens Advisory Council (RCAC) was formed in late 1990 as a non - profit corporation. Its mission was to represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil facility operations in Cook Inlet. It consisted of special interest groups and municipality seats which included the Kodiak Island Borough. Kodiak Island Borough Assembly Minutes June 21, 2012 Pape 4 Ms. Liz Chilton served on the Board of Directors until a viable candidate was chosen to fill the seat for a term to expire March 2014. Mr. Scott Smiley indicated his desire to serve in that capacity and Mayor Selby requested the confirmation of his appointment. The Assembly confirmed the mayoral appointment of Scott Smiley to the Cook Inlet Regional Citizens Advisory Council for the remainder of a three -year seat term to expire March 2014. EXECUTIVE SESSION 1. Evaluation of Applicants for the Borough Manager's Position. BONNEY moved to convene into executive session to discuss the evaluation of applicants for the Borough Manager's position which qualified for executive session as a matter which would tend to defame or prejudice the character or reputation of any person. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes, Austerman, Bonney, Friend, and Kaplan Mayor Selby invited the Borough Assembly, Administrative Official, and Clerk's Office Staff into executive session. After the vote, Mayor Selby recessed the regular meeting at 8:05 p.m. and convened the executive session. Upon returning from the executive session, Mayor Selby reconvened the regular meeting at 8:35 p.m. and announced that no action would be taken as a result of the executive session CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly member Stephens requested that the Assembly Chambers timing clock not being used for Committee Reports, and experiment not using it during Citizens Comments. He spoke to information regarding the reuse station in the Matanuska Susitna Borough, the Baranof project budget amendment,• and he would be interested to see if this type of calculation using the Facilities Fund was permissible. Assembly member Stutes commented on time limit for Committee Reports, the Solid Waste Advisory Board report, the change order for the Borough parking lot, and requested an update on the problems associated with the Borough parking lot. Assembly member Friend encouraged the community to enjoy Kodiak. Assembly member Kaplan commented on the Solid Waste Advisory Board report, the new members, and asked that a joint work session with the new manager and environmental specialist be scheduled with the Solid Waste Advisory Board. Assembly member Austerman discussed the School District funding and the Kodiak High School principal's recent newsletter. Kodiak Island Borough Assembly Minutes June 21. 2012 Paae 5 Announcements The next Assembly work session would be held on Thursday, June 28 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, July 5 at 7:30 p.m. in the Borough Assembly Chambers. The Borough Offices would be closed on Wednesday, July 4, in observance of the 4 1h of July holiday. The Mayor and Assembly extended 100 birthday greetings to Ms. Wilma E. Finlay who turned 100 on June 11, 2012. ADJOURNMENT KAPLAN moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Stutes, Austerman, Bonney, Friend, Kaplan, and Lynch The meeting was adjourned at 8:47 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes June 21, 2012 Pape 6 KODIAK ISLAND BOROUGH Assembly Regular Meeting July 5, 2012 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, July 5, 2012, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Tuck Bonney, Jerrol Friend, Dave Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were Administrative Official Bud Cassidy, Finance Director Karl Short, Clerk Nova Javier, and Assistant Clerk Jessica Kilborn. KAPLAN moved to excuse Assembly member Austerman who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA FRIEND moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES A. Regular Meeting Minutes of June 7, 2012, were approved under the consent agenda. AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Dave Blacketer spoke on the services of the Senior Citizens of Kodiak and thanked the Assembly for its continued non - profit funding. Betty MacTavish, Casey Eads, Bruce Schactler, Hannah Cleary, Abby Cleary, Ani Thomas, Hunter Smude, Ava Pruitt, Craig Walton, Abigail Pruitt, Rick Langfitt, Sonia Cleary, Anna Enqvall, Deb Holden - Enqvall, Dave Smith, Les James, Len Pickett, Tasha Simpler, and John Levan spoke in support of continued non - profit funding for youth programs such as Kodiak Little League and Girl Scouts of America. COMMITTEE REPORTS None. PUBLIC HEARING None. Kodiak Island Borough Assembly Minutes July 5. 2012 Pape 1 BOROUGH MANAGER'S REPORT (Administrative Official Cassidy) Administrative Official Cassidy announced that the Project Manager Request for Proposal for the Kodiak High School Renovation and Remodel project and Construction Services for the Long Term Care Facility project were being advertised. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby announced that President Obama would be signing the Transportation Bill on Friday, July 6. Included in the bill was full funding for the Payment in Lieu of Taxes program for the upcoming year which would provide $1.3 million to the Kodiak Island Borough. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Contract No. FY2013 -01 Providence Kodiak Island Counseling Center Services to Kodiak Island Borough School District for School Year 2012 -2013. This item was approved under the consent agenda. The agreement between the Kodiak Island Borough and Providence Kodiak Island Counseling Center set forth the terms and conditions pursuant to providing mental health services for the Kodiak Island Borough schools. The contractor worked with the School District to identify and document a mutual understanding of the program's scope and requirements with a focus on ensuring the greatest amount of quality service within the budgeted amount of $381,350. The Assembly authorized the manager to execute Contract No. FY2013 -01 with Providence Kodiak Island Counseling Center of Kodiak, Alaska to provide mental health services for the 2012 -2013 school year in an amount not to exceed $381,350. Resolutions 1. Resolution No. FY2013 -03 Approving Fiscal Year 2013 Kodiak Island Borough Non - Profit Funding. KAPLAN moved to adopt Resolution No. FY2013 -03. This resolution was the framework in which the Assembly distributed the Borough funds set aside in the Fiscal Year 2013 budget to various non - profit agencies. A corrected copy of the resolution was provided to the Assembly and the public. STUTES moved to amend Resolution No. FY2013 -03 by reducing funds to the Brother Francis Shelter by $5,500 and reinstate $1,000 to the Girl Scouts of America and $4,500 to the Kodiak Little League. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch, Stephens, and Stutes. Kodiak Island Borough Assembly Minutes July 5. 2012 Pape 2 ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FIVE TO ONE: Friend, Kaplan, Lynch, Stutes, and Bonney (Ayes); Stephens (No). 2. Resolution No. FY2013 -04 Authorizing Acquisition of Real Property From the City of Kodiak Associated With Construction of a Long Term Care Facility and Authorizing Disposal of Real Property to the City of Kodiak Associated With Development of Gravesites and Enhancement of Access Into the Cemetery. BONNEY moved to adopt Resolution No. FY2013 -04. To provide flexibility with site design and layout for the proposed long term care facility, the Borough formally requested of the City of Kodiak a donation of a parcel of adjacent City owned property. The property in question consisted of approximately .75 acres within Lot 1A, Hospital Subdivision, generally located northeast of the City cemetery behind the hospital with access extending from Chichenof Street, as was illustrated in the site plan and air photo provided for review. In turn, in order to greatly improve public access to the cemetery, as well as to expand the area near the Chinchenof Street cul -de -sac presently being utilized for gravesites, the City formally requested of the Borough a donation of a parcel of adjacent Borough owned property. The exact area in question was subject to final determination of the alignment of the improved access road. The long term care facility itself would be located substantially on the same Borough property (Lot 2A) as the hospital. Both the acquisition of this land from the City and disposal of land to the City would have a general public benefit for the community overall. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes, Bonney, and Friend. Ordinances for Introduction 1. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By Amending Budgets to Account for Various Revenues and Expenditure Estimates. BONNEY moved to adopt Ordinance No. FY2012 -01 C in first reading to advance to public hearing at the next regular meeting of the Assembly. This budget amendment would adjust the salary line item in 100 - 140 - 410 -110 which was underfunded due to: • Termination of the Coastal Management Program grant program; • Increased salaries of Community Development Department staff due to approval of union contract; and • Underestimation of department salaries. There were several projects that had been completed and these capital projects were shown on the amended spreadsheet. A corrected copy of the ordinance was provided to the Assembly and public. The Alaska Clean Water Fund approved an amendment to the Borough's loan #505041 in the amount of $6,033,000 and this ordinance amendment reflected that the Borough agreed to borrow that amount. It was estimated that it would cost $40,000 to repair the "cottages" to build a conference Kodiak Island Borough Assembly Minutes July 5, 2012 Paoe 3 room and these funds were available in the Borough Building Department. The ordinance also restored funding for the Village Metals which was reduced in the original ordinance. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Lynch, Stutes, Bonney, Friend, and Kaplan (Ayes); Stephens (No). Other Items None. CITIZENS' COMMENTS Deb Holden- Engvall, Betty MacTavish, Ani Thomas, Hannah Cleary, Sonia Cleary, and Abigail Pruitt thanked the Assembly for restoring the non - profit funding for the Girl Scouts of America. ASSEMBLY MEMBER COMMENTS Assembly member Stutes commended the Girl Scouts and Kodiak Little League for their efforts for the community. Assembly members Bonney, Friend, Kaplan, and Lynch thanked the public for its testimony on Resolution No. FY2013 -03. Announcements The Assembly work session of Thursday, July 12 and the regular meeting of Thursday, July 19 were canceled. The next Assembly work session would be held on Thursday, July 26 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, August 2 at 7:30 p.m. in the Borough Assembly Chambers. EXECUTIVE SESSION A. Evaluation of Applicants for the Borough Manager's Position. FRIEND moved to convene into executive session to discuss the evaluation of applicants for the Borough Manager's position which qualifies for executive session as a matter which would tend to defame or prejudice the character or reputation of any person. Mayor Selby invited the Borough Assembly, Administrative Official, and Clerk's Office Staff into executive session. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Stutes, Bonney, Friend, Kaplan, and Lynch. Mayor Selby recessed the regular meeting at 8:44 p.m. and convened the executive session. Upon returning from the executive session, Mayor Selby reconvened the regular meeting at 9:15 p.m. and announced no action was to be taken as a result of the executive session Kodiak Island Borough Assembly Minutes July 5. 2012 Page 4 ADJOURNMENT FRIEND moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Bonney, Friend, Kaplan, Lynch, and Stephens. The meeting was adjourned at 9:15 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved on: Kodiak Island Borough Assembly Minutes July 5. 2012 Page 5 KODIAK ISLAND BOROUGH AGENDA STATEMENT REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 9.A TITLE: State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Location. Licensee /Applicant: Kodiak Island Brewing Co. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Liquor License Application for Transfer of Location APPROVAL FOR AGENDA: � r � SUMMARY STATEMENT: This application for liquor license transfer is to transfer license location for the Kodiak Island Brewing Co. The Clerk's office followed the procedure in KIBC 5.01.030 New license and transfer procedure which states: A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license; 2. The clerk shall check with the state troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. RECOMMENDED MOTION: Move to voice non - protest to the Kodiak Island Brewery Co.'s request for transfer of location. Licensee /Applicant: Kodiak Island Brewing Co. Kodiak Island Borough Page 1 of 1 �pB y�rAA C F! ', .. i, B ,. State of Alaska Department of Public Safety V kr ' k 2 [l [ `1LgSI! -r' Sean Parnell, Governor Joseph A. Masters, Commissioner June 14, 2012 City of Kodiak Attn: Debra Marlar, City Clerk VIA Email: clerkna citv.kodiak.ak.us Cc: niavier(a>kodiakak.us Kodiak Island Brewing Company, LLC — Brewery License #4259 DBA Kodiak Island Brewing Company ❑ New Application ❑ Transfer of Ownership t Transfer of Location ❑ Restaurant Designation Permit ❑ DBA Name Change We have received an application for the above listed licenses (see attached application documents) within your jurisdiction. This is the notice as required under AS 04.11.520. Additional information concerning filing a "protest" by a local governing body under AS 04.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. if a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable ". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330 44.62 - 630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. Alcoholic Beverage Control Board 5848 E Tudor Rd - Anchorage, AK 99507 - Voice (907) 289 -0350 - Fax (907) 272 -9412 AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 13 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS 04.11.400(g), 13 AAC 104.335(a)(3), AS 04.11.090(e), and 13 AAC 104.660(e) must be approved by the governing body. Sincerely, SHIRLEY A. GIFFORD Director ( 3-0 ) Sarah O. Oates Business Registration Examiner sarah.oates @alaska.gov (907)269 -0356 Alcoholic Beverage Control Board 5 848 E Tudor Rd - Anchorage, AK 99507 - Voice (907) 289 -0350 - Fax (907) 272 -9412 State of Alaska Alcoholic Beverage Control Board Date of Notice: June 14, 2012 Application Type: NEW X TRANSFER Ownership ' Location Name Change Governing Body: City of Kodiak Community Councils: None License #: 4259 License Type: Brewery D.B.A.: Kodiak island Brewing Company Licensee /Applicant: Kodiak Island Brewing Company, LLC Physical Location: 117 Lower Mill Bay Road, Kodiak, AK 99615 Mail Address: 117 Lower Mill Bay Road, Kodiak, AK 99615 Telephone #: 907- 486 -2537 BIN: 74- 3035241 Corp /LLC Agent: Address Phone Date and State Good of Incorporation standing? Kodiak Island Brewing 117 Lower Mill Bay Road 907 -486 -2537 05/10/2002 Yes Company, LLC Kodiak, AK 99615 Alaska Please note: the Members / Officers /Directors/Shareholders (principals) listed below are the principal members. There maybe additional members that we are not aware of because they are not primary members. We have listed all principal members and those who hold at least 10% shares. Member /Officer /Director: DOB Address _ Phone Title /Shares ( %) Ben Millstein 07/31/1965 523 Leta Street 907- 486 -2537 18% Manager _ Kodiak, AK 99615 If transfer application, current license information: License #: 4259 Current D.B.A.: Kodiak Island Brewing Company Current Licensee: Kodiak Island Brewing Company, LLC Current Location: 338 Shelikof Avenue, Kodiak, AK 99615 Additional comments: Page 2 A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable ". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330- 44.62- 630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 15 MC 104.145, Local Governing Body Protest. Note: Applications applied for under AS 04.11.400(g), 15 MC 104.335(a)(3), AS 04.11.090(e), and 15 MC 104.660(e) must be approved by the governing body. Sincerely, SHIRLEY A. GIFFORD Director Sarah D. Oates Business Registration Examiner sarah.oates@alaska.gov (907)269 -0356 • Kodiak Island !i orough 1:; Office of the Borough Clerk 710 Mill Bay Road , Kodiak, Alaska 99615 tis" ' Phone (907) 486 -9310 Fax (907) 486 -9391 MEMO TO: Distribution FROM: Marylynn McFarland, CMC, Deput\ r DATE: June 19, 2012 SUBJECT: Liquor License Transfer — Kodiak Island Brewing Co. LLC The Alaska Beverage Control Board has noticed the Kodiak Island Borough of a liquor license application for transfer. From: To: License #: 4259 License #: 4259 License Type: Brewery License Type: Brewery D.B.A.: Kodiak Island Brewing Co. D.B.A.: Kodiak Island Brewing Co. Licensee /Applicant: Kodiak Island Brewing Co. Licensee /Applicant: Kodiak Island Brewing Co. Location: 338 Shelikof Avenue, Kodiak 99615 Location: 117 Lower Mill Bay Road, Kodiak 99615 Per KIBC 5.01.030 New license and transfer procedure. A. Upon receipt of notice from the Alcoholic Beverage Control Board of the boards receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. the clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license. Please indicate whether or not the Borough, with regard to your department, has an interest which can be protected by protesting the approval of the application for transfer. Please return this memo to the clerk's office by Friday, June 29, 2012. #4259 — Kodiak Island Brewing Co. LLC The Department has The Department has an interest, which can be protected by NO interest, which can be protected by protesting the application for transfer. Please protesting the application for transfer. indicate the interest to be protected: Signature: Signature: Date: Date: Distribution: Bud Cassidy, Administrative Official Karl Short, Finance Department Bill Robert, Assessing Department Building Official Duane Dvorak, Community Development Department Fire Marshall Woody Koning. Engineering/Faci lilies Department Fuel: ABC Notice • Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, August 2, 2012, and the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of location: From: To: License #: 4259 License #: 4259 License Type: Brewery License Type: Brewery D.B.A.: Kodiak Island Brewing Co. D.B.A.: Kodiak Island Brewing Co. Licensee /Applicant: Kodiak Island Brewing Co. Licensee /Applicant: Kodiak Island Brewing Co. Location: 338 Shelikof Avenue, Kodiak, AK Location: 117 Lower Mill Bay Road, Kodiak, AK 99615 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njavier @kodiakak.us, fax to (907) 486 -9391, mail or hand deliver to the Office of the Borough Clerk by 5 p.m. on Thursday, August 2, 2012. If you have any questions, please call us at (907) 486 - 9310. Name: Mailing Address: Comments: RONALD ACARREGUI AJA KODIAK PROPERTIES LLC STATE OF ALASKA PO BOX 8204 507 2ND AVE 310 High Street KODIAK, AK 99615 FAIRBANKS, AK 99701 KODIAK, AK 99615 ALASKA COMMERCIAL COMPANY HAZEL ARDINGER MARK BLAKESLEE NORTHWEST COMPANY 1710 MILL BAY RD PO BOX 2356 77 MAIN ST KODIAK, AK 99615 KODIAK, AK 99615 WINNIPEG, MANITOBA, CA R3C2R FILOMENO BRAVO KEVIN BRENNICK CAROLYN STREET, LLC 103 CENTER ST 610 LOWER MILL BAY RD 2702 DENALI ST, STE. 100 KODIAK, AK 99615 KODIAK, AK 99615 ANCHORAGE, AK 99503 MARY CAULFIELD CHRISTIAN SCIENCE SOCIETY CITY OF KODIAK 65174 HIGH RIDGE DR PO BOX 1697 710 Mill Bay Road BEND, OR 97701 KODIAK, AK 99615 KODIAK, AK 99615 CECB COSTELLO ANDREW CRAWLEY CREDIT UNION 1 315 THORSHEIM ST 120 W REZANOF DR 1941 ABBOTT RD KODIAK, AK 99615 KODIAK, AK 99615 ANCHORAGE, AK 99507 DALK, LLC JEFFREY DEBELL ETAL LUDGER DOCHTERMANN 201 CENTER AVE. 22426 WOODWAY PARK RD PO BOX 714 KODIAK, AK 99615 WOODWAY, WA 98020 KODIAK, AK 99615 ED VENTURES INC ELKS LODGE t #1772 TOMMIE ESTEP 11900 CANGE ST P.O. BOX 846 314 HIGH ST ANCHORAGE, AK 99516 KODIAK, AK 99615 KODIAK, AK 99615 JOHN FLETCHER DUANE FREEMAN WILLIAM GAEUMAN PO BOX 927 1720 SIMEONOEF ST PO BOX 8109 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 GARY GILBERT JAMES HAYDEN CY IIOEN ETAL CO KAREN HEDGES 206 ALDER LANE 117 LOWER MILL BAY RD PO BOX 182571 KODIAK, AK 99615 KODIAK, AK 99615 COLUMBUS, OH 43218 ROLLAND JONES SUNG KIM CHARLES KING III PO BOX 375 P.O. BOX 769 PO BOX 1573 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK ISL HSG AUTHORITY KODIAK ISLAND BOROUGH KODIAK OIL SALES INC 3137 MILL BAY RD 710 MILL BAY RD PO BOX 240108 KODIAK, AK 99615 KODIAK, AK 99615 ANCHORAGE, AK 99524 KODIAK PLAZA I INC JAMES KOOB CLARENCE J MCCLAREN ATTN: JIM DAVIS PO BOX 879702 37895 STERLING HWY P 0 BOX 2042 WASILLA, AK 99687 ANCHOR POINT, AK 99556 KODIAK, AK 99615 MCDONALDS REAL ESTATE CO THOMAS MERRINIAN MK ENTERPRISES, LLC PO BOX 66207 P.O. BOX 1155 PO BOX 2338 AMF, O'HARE KODIAK, AK 99615 KODIAK, AK 99615 CHICAGO, IL 60666 MARYA NAULT STEPHEN O'BRIEN THOMAS QUASS P 0 BOX 922 315 HIGH AVE 146 W. REZANOF DR KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 RELLA MAE CORPORATION BART RIPPEY LELAND ROBBINS SHELIKOF LODGE ADMIN OFFICE 318 CAROLYN ST PO BOX 1426 4128 148TH AVE, NE KODIAK, AK 99615 KODIAK, AK 99615 REDMOND, WA 98052 LOUIS SHOLL CECIL SHOLL JR GREGORY SPALINGER PO BOX 681 PO BOX 681 PO BOX 2635 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 MARYA SPRINGHILL NAULT JOSE II TOSTADO TRUE WORLD TRAVEL OF AK LLC P.O. BOX 922 PO BOX 324 119 YUKON ST KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 ARNOLD TWETEN ROBERT WILLIAMS PAUL YATSIK PO BOX 853 PO BOX 8346 P.O. BOX 9016 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 YUKON NORTH , LLC 120 W. REZANOF DR KODIAK, AK 99615 ¢-i KODIAK ISLAND BOROUGH AGENDA STATEMENT REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 9.B TITLE: State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Ownership and Name for Southern Wine & Spirits of Alaska. Licensee /Applicant: Southern -Odom Wine and Spirits of Alaska, LLC. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Liquor License Application for Transfer of Ownership and Name APPROVAL FOR AGENDA: SUMMARY STATEMENT: This application for liquor license transfer is to transfer license ownership and name for the parent company of Southern -Odom Wine and Spirits of Alaska, LLC. The Clerk's office followed the procedure in KIBC 5.01.030 New license and transfer procedure which states: A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license; 2. The clerk shall check with the state troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. RECOMMENDED MOTION: Move to voice non - protest to the Southern Wine & Spirits of Alaska's request for transfer of location. Licensee /Applicant: Southern -Odom Wine and Spirits of Alaska, LLC. Kodiak Island Borough Page 1 of 1 ot State of Alaska . Department of Public Safety I SRC g@ 4A, Sean Parnell, Governor Joseph A. Masters, Commissioner June 22, 2012 Kodiak Island Borough Attn: Nova M. Javier, Borough Clerk VIA Email: njavier kodiakak.us Southern -Odom Wine & Spirits of Alaska, LLC DBA Southern Wine & Spirits of Alaska: Wholesale License #4860 / ((parent Company) ❑ New Application C1, Transfer of Ownership ❑ Transfer of Location ❑ Restaurant Designation Permit - DBA Name Change We have received an application for the above listed licenses (see attached application documents) within your jurisdiction. This is the notice as required under AS 04.11.520. Additional information concerning filing a "protest" by a local governing body under AS 04.11.480 is included in this letter. A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable ". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330- 44.62 -630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale Or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved, please notify us and provide o certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. Alcoholic Beverage Control Board 5848 E Tudor Rd - Anchorage, AK 99507 - Voice (907) 269 -0350 - Fax (907) 272 -9412 A. AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 13 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS 04.11.400(g), 13 AAC 104.335(a)(3), AS 04.11.090(e), and 13 AAC 104.660(e) must be approved by the governing body. Sincerely, SHIRLEY A. GIFFORD Director 0 -ac Sarah a Oates Business Registration Examiner sarah.oates ©alaska.gov (907)269 -0356 Alcoholic Beverage Control Board 5848 E Tudor Rd - Anchorage, AK 99507 - Voice (907) 269 -0350 - Fax (907) 272-9412 State of Alaska Alcoholic Beverage Control Board Date of Notice: June 22, 2012 Application Type: NEW X TRANSFER =Ownership ((1rerlk" (Ornyotfl \/ Location — Name Change Governing Body: Kodiak Island Borough ` Community Councils: None License #: 4860 License Type: Wholesale D.B.A.: Southern Wine & Spirits of Alaska Licensee /Applicant: Southern -Odom Wine & Spirits of Alaska, LLC Physical Location: 5152 Torn Stiles Road, Bldg B, Bay 2, Kodiak, AK 99615 Mail Address: 1600 NW 163` Street, Miami, FL 33169 Telephone #: 305 -625 -4171 EIN: 26- 3425995 Corp /LLC Agent: Address Phone Date and State Good of Incorporation standing? Southern -Odom Wine & Attn: Steven Backer 305- 625 -4171 09/29/2008 Yes Spirits of Alaska, LLC 1600 NW 163 Street Alaska Miami, FL 33169 Please note: the Members/ Officers /Directors/Shareholders (principals) listed below are the principal members. There maybe additional members that we are not aware of because they are not primary members. We have listed all principal members and those who hold at least 10% shares. Member /Officer /Director: DOB Address Phone Title /Shares ( %) Odom - Southern Holdings, LLC Formed: 10500 NE 8"' St, Ste 200 425 - 456 -3535 100% Shareholder / Member 09/24/2008 Bellevue, WA 98004 If transfer application, current license information: License #: 4860 Current D.B.A.: Southern -Odom Wine & Spirits of Alaska Current Licensee: Southern -Odom Wine & Spirits of Alaska, LLC Current Location: 5152 Tom Stiles Road, Bldg B, Bay 2, Kodiak, AK 99615 Additional comments: Please see application for complete ownership breakdown. Page 2 A local governing body as defined under AS 04.21.080(11) may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the board and the applicant with a clear and concise written statement of reasons in support of a protest within 60 days of receipt of this notice. If a protest is filed, the board will not approve the application unless it finds that the protest is "arbitrary, capricious and unreasonable ". Instead, in accordance with AS 04.11.510(b), the board will notify the applicant that the application is denied for reasons stated in the protest. The applicant is entitled to an informal conference with either the director or the board and, if not satisfied by the informal conference, is entitled to a formal hearing in accordance with AS 44.62.330- 44.62- 630. IF THE APPLICANT REQUESTS A HEARING, THE LOCAL GOVERNING BODY MUST ASSIST IN OR UNDERTAKE THE DEFENSE OF ITS PROTEST. Under AS 04.11.420(a), the board may not issue a license or permit for premises in a municipality where a zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages, unless a variance of the regulation or ordinance has been approved. Under AS 04.11.420(b) municipalities must inform the board of zoning regulations or ordinances which prohibit the sale or consumption of alcoholic beverages. If a municipal zoning regulation or ordinance prohibits the sale or consumption of alcoholic beverages at the proposed premises and no variance of the regulation or ordinance has been approved, please notify us and provide a certified copy of the regulation or ordinance if you have not previously done so. Protest under AS 04.11.480 and the prohibition of sale or consumption of alcoholic beverages as required by zoning regulation or ordinance under AS 04.11.420(a) are two separate and distinct subjects. Please bear that in mind in responding to this notice. AS 04.21.010(d), if applicable, requires the municipality to provide written notice to the appropriate community council(s). If you wish to protest the application referenced above, please do so in the prescribed manner and within the prescribed time. Please show proof of service upon the applicant. For additional information please refer to 15 AAC 104.145, Local Governing Body Protest. Note: Applications applied for under AS 04.11.400(g), 15 AAC 104.335(a)(3), AS 04.11.090(e), and 15 AAC 104.660(e) must be approved by the governing body. Sincerely, SHIRLEY A. GIFFORD Director Sarah ®. Oates Business Registration Examiner sarah.oates@alaska.gov (907)269 -0356 Southern Odom Wine and Spirits of Alaska, LLC dba Southern Wine & Spirits of Alaska k South " W in e & #r Inc.. , _` h' _. Before 3/31/2012 100% 7 i South W &Spirits t o ofahe P Nor thwest, The Odom Corporation 1 R . 3-G d. 50% 50% - -, Od Southern " Ho ldings, LLC p �: Y N A y,"} ,� �.._b,,s?., .;vv_?'.'�,"ti" : L: � {, Rai,.:` "*`. 1:16,_,m t' 1 100% Sout i. dom W an d " S pi r its } o Alaska; 'LLC i g ` ` e ,, ¢ " t' - 40. F,A z*ri,7, - ' k x 0-,. `" ?� k� . a � ; k.. .:. a e s ` ' x�, *ss '�,." , 4 . k y 'ti 'I ,.. c. . _ ... r.. .�. �eA +.e..dr ' w.�m d_.m3� _: `,".h�v�s 2. �i.w ..le f+: +3+ ...... 's�. w�' i h'4a.; t'...,._ Southern -Odom Wine and Spirits of Alaska, LLC dba Southern Wine & Spirits of Alaska ti SouthernWine & Spirits o merica Inc. After 3/31/2012 100% Southern Win ? & S of�.the Paci Northwest, Inc 100% V 4 Odom, Southern Holdings, L E � 100% ta 4 c - r ' 'k ri .. lit..-1,44.4 w i :. ` S ou thern k Odom Wine a po $ n d Su Spirit f A laska, LLC - , w P r 4 Dba S � „ o s uth � er n c Wi ne & Spirits of Alaska i tbS F o b 4n i :CM;ViAi..'6 . . 5 ?"{+ n • • , W . 4 * ` i ” " ^; � �i } Is" 'ie Kodiak Island Borough , ;� Office of the Borough Clerk 710 Mill Bay Road } 3 E zla'a � �m �� Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 MEMO TO: Distribution FROM: Marylynn McFarland, CMC, Deputy Clerk DATE: June 29, 2012 SUBJECT: Liquor License Transfer — Southern-Odom Wine and Spirits of Alaska, LLC The Alaska Beverage Control Board has noticed the Kodiak Island Borough of a liquor license application for transfer of ownership and name change in the parent company. Detailed information attached. From: To: License #: 4860 License #: 4860 License Type: Wholesale License Type: Wholesale D.B.A.: Southern -Odom Wine & Spirits of Alaska D.B.A.: Southern Wine & Spirits of Alaska Licensee /Applicant: Southern -Odom Wine & Licensee /Applicant: Southern -Odom Wine & Spirits of Alaska LLC Spirits of Alaska, LLC Location: 5152 Tom Stiles Road, Bldg B, Bay 2 Location: 5152 Tom Stiles Road, Bldg B, Bay 2 Kodiak, AK 99615 Kodiak, AK 99615 Per KIBC 5.01.030 New license and transfer procedure. A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license. Please indicate whether or not the Borough, with regard to your department, has an interest which can be protected by protesting the approval of the application for transfer. Please return this memo to the clerk's office by Friday, July 12, 2012. #4860 — Southern -Odom Wine & Spirits of Alaska, LLC The Department has The Department has art interest, which can be protected by NO interest, which can be protected by protesting the application for transfer. Please protesting the application for transfer. indicate the interest to be protected: Signature: Signature: Date: Date: Distribut : Bud Cassidy, Administrative Official 1 Karl Short, Finance Department ',Bill Robert, Assessing Department VAuilding Official /pane Dvorak, Community Development Department re Marshall doody Koning, Enginccrine/Facilitics Depanme t End ABC Notice Kodiak Island = orough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, August 2, 2012, and the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer of ownership of parent company: From: To: License #: 4860 License #: 4860 License Type: Wholesale License Type: Wholesale D.B.A.: Southern -Odom Wine & Spirits of Alaska D.B.A.: Southern Wine & Spirits of Alaska Licensee /Applicant: Southern -Odom Wine & Licensee /Applicant: Southern -Odom Wine & Spirits of Alaska LLC Spirits of Alaska, LLC Location: 5152 Tom Stiles Road, Bldg B, Bay 2 Location: 5152 Tom Stiles Road, Bldg B, Bay 2 Kodiak, AK 99615 Kodiak, AK 99615 Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njavier @kodiakak.us, fax to (907) 486 -9391, mail or hand deliver to the Office of the Borough Clerk by 5 p.m. on Thursday, August 2, 2012. If you have any questions, please call us at (907) 486 -9310. Name: Mailing Address: Comments: UNITED STATES ALASKA STATE OF KODIAK TRANSFER INC GOVERNMENT PO BOX 196900 5152 TOM STILES RD BLDG A P.O. BOX 825 ANCI- IORAGEAK99519 -6900 KODIAKAK99615 KODIAKAK99615 STATE OF ALASKA- PFD MP BUSINESS PARK & KISHAN GROUP, INC THE PO BOX 196900 STORAGE LLC 5851 S. VIRGINIA ST KODIAK99615 PO BOX 2412 RENONV89502 KODIAKAK99615 RUOSS ROLAN ARNDT BRENT PETERSON GARY PO BOX 1371 PO BOX 1066 P.O. BOX 1221 KOD IAKAK99615 KODIAKAK99615 KODIAKAK99615 MARITIME HELICOPTERS, INC. STATE OF ALASKA ANDREW AIRWAYS INC 3520 F.A.A. ROAD KODIAKAK99615 PO BOX 1037 HOMERAK99603 KODIAKAK99615 WINGSPAN PROPERTIES LLC AVIATION ACQUISITION UNITED STATES COAST GUAR 1834 MISSION RD GROUP LLC P.O. BOX 5 KODIAKAK99615 PO BOX 3 KODIAKAK99619 KODIAKAK99615 . -*,,, ;� s: KODIAK ISLAND BOROUGH 1 ^f • t , AGENDA STATEMENT me* ,. REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 9.0 TITLE: Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By Amending Budgets to Account for Various Revenues and Expenditure Estimates. ORIGINATOR: Finance Director 1 FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Ordinance No. A FY2012 -01 C and Backup Spreadsheet APPROVAL FOR AGENDA: /! J SUMMARY STATEMENT: This budget amendment will adjust the salary line item in 100 - 140 - 410 -110 which was underfunded due to: • Termination of the Coastal Management Program grant program; • Increase in the salaries of CDD staff due to approval of union contract; and • Underestimation of department salaries. There are several projects that have been completed and these capital projects are shown on the attached amendment spreadsheet. The Alaska Clean Water Fund has approved an amendment to our loan #505041 in the amount of $6,033,000 and this ordinance amendment will reflect that the Borough agrees to borrow this amount. It is estimated that it will cost $40,000 to repair the "cottages" to build a conference room and these funds are available in the Borough Building Department. RECOMMENDED MOTION: Move to postpone Ordinance No. FY2012 -01C. Kodiak Island Borough Page 1 of 1 Introduced by: Administrative Official Requested by: Administrative Official Drafted by: Finance Director CORRECTED COPY Introduced: 07/05/2012 2 Public Hearing: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2012 -01C 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 9 AMENDING ORDINANCE NO. FY2012 -01 FISCAL YEAR 2012 BUDGET BY 10 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS EXPENDITURES THAT ARE 11 OVER BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW 12 PROJECTS, AND MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, the salary line item in 100 - 140- 410 -110 was underfunded due to: 15 • Termination of the Coastal Management Program grant program 16 • Increase in the salaries of CDD staff due to approval of union contract, 17 and 18 • Underestimation of department salaries; and 19 20 WHEREAS, several projects have been completed and these capital projects are shown 21 on the attached spreadsheet; and 22 23 WHEREAS, the Alaska Clean Water Fund has approved an amendment to our loan 24 #505041 in the amount of $6,033,000; and 25 26 WHEREAS, it is estimated that it will cost $40,000 to repair the "cottages" and these 27 funds are available in the Borough Building Department. 28 29 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 30 BOROUGH THAT: 31 32 Section 1: This ordinance is not of a general and permanent nature and shall not 33 become a part of the Kodiak Island Code of Ordinances. 34 35 Section 2: The FY2012 budget will be amended per the attached nine -page schedule. 36 37 Section 3: the Borough agrees to borrow $6,033,000 from the State of Alaska Clean 38 Water Fund. 39 40 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 41 THIS DAY OF 2012 42 43 44 KODIAK ISLAND BOROUGH 45 46 47 48 Jerome M. Selby, Borough Mayor 49 ATTEST: 50 51 52 53 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2012 -01C Page 1 of 1 As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Fund 100 General Fund Revenues: Property Tax 47,610 52,229 (4,619) 47,610 Boat & Motor Vehicle Tax 24,440 44,037 (19,597) 24,440 Payment in Lieu of Taxes 1,348,000 29,218 1,318,782 1,348,000 Severance Taxes 1,552,581 1,463,573 89,008 1,552,581 Penalties & Int on Tax 150,000 26,687 123,313 150,000 Licenses and Permits 85,250 48,946 36,304 85,250 Federal Shared Revenue 252,000 2,607 249,393 - 252,000 Temporary Fiscal Relief 955,015 1,017,731 (62,716) - 955,015 Raw Fish Tax 1,200,000 1,405,360 (205,360) - 1,200,000 Raw Fish Tax - Offshore 50,000 53,863 (3,863) - 50,000 Telephone and Electric 26,000 - 26,000 - 26,000 Cruise Ship 25,000 - 25,000 - 25,000 PERS on Behalf Payment 120,000 - 120,000 - 120,000 Fines - - - - - Interest Earnings 125,000 292,781 (167,781) - 125,000 Miscellaneous 10,725 15,495 (4,770) - 10,725 Use of Fund Balance - - - - Sale of Fixed Assets - - - - Transfer In - - - - - Total 5,971,621 4,452,526 1,519,095 - 5,971,621 Expenditures: Borough Assembly 175,900 126,971 48,929 175,900 Borough Manager 448,573 365,026 83,547 448,573 Borough Clerk 517,404 430,824 86,580 517,404 Borough Attorney 129,000 56,809 72,191 129,000 Finance Department 841,400 673,153 168,247 841,400 Information Technology Department 830,355 473,721 356,634 830,355 Assessing Department 613,038 405,982 207,056 613,038 Engineering/ Facilities Dept 257,789 195,128 62,661 257,789 Community Development 696,310 580,598 115,712 60,000 756,310 Building Official 131,539 76,855 54,684 131,539 Economic Development 135,600 106,401 29,199 135,600 General Administration 224,122 179,066 45,056 224,122 Parks and Recreation 20,000 3,243 16,757 20,000 Emergency Preparedness 37,000 9,401 27,599 37,000 School District Support 331,871 331,871 331,871 Health and Sanitation 286,315 286,300 15 286,315 Culture and Recreation 96,685 63,043 33,642 96,685 College and Libraries 87,000 87,000 - 87,000 Transfers Out 111,720 331,871 (220,151) 111,720 Total 5,971,621 4,451,392 1,520,229 60,000 6,031,621 Fund 201 School District Support - - Revenue 10,250,350 10,007,220 243,130 - 10,250,350 Expenditures 10,250,350 8,564,910 1,685,440 - 10,250,350 Fund 205 Child Care Assistance Program - - Revenue 127,135 72,321 54,814 - 127,135 Expenditures 127,135 87,228 39,907 - 127,135 Fund 210 Land Sales - - Revenue 308,345 76,092 232,253 - 308,345 Expenditures 308,345 185,497 122,848 - 308,345 4 Ordinance No. FY2012 -01C Back -up Info As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Fund 220 Buildings and Grounds Revenues Revenues 580,408 476,818 103,590 - 580,408 Transfers in 18,000 40,000 (22,000) - 18,000 Interest Earnings 1,000 3,745 (2,745) - 1,000 Use of Fund Balance - - - - Total Revenues 599,408 520,563 78,845 - 599,408 Expenditures Borough Building 563,878 362,666 201,212 (40,000) 523,878 MHC Apartments 8,000 1,883 6,117 - 8,000 School Buildings - 500 (500) - - SchoolBuildingsMajorRepairs 25,030 45,621 (20,591) - 25,03D Chiniak School - 21,419 (21,419) - - Various Buildings 2,500 14,995 (12,495) 40,000 42,500 Total Expenditures 599,408 447,084 152,324 - 599,408 Fund 230 Coastal Management Revenues - - - Expenditures - - - Fund 234 L.E.P.C. - Revenues 22,132 10,763 11,369 - 22,132 Expenditures 22,132 15,047 7,085 - 22,132 Fund 240 Womens Bay Road Service Revenues 220,000 190,270 29,730 - 220,000 Expenditures 220,000 258,303 (38,303) - 220,000 Fund 242 Service District No, 1 Revenues 349,500 384,859 (35,359) - 349,500 Expenditures 349,500 20,381 329,119 - 349,500 Fund 243 Service Area No. 2 Revenues 100 157 (57) - 100 Expenditures 100 - 100 - 100 Fund 244 Monaska Bay Road District Revenues 50,850 61,862 (11,012) - 50,850 Expenditures 50,850 28,160 22,690 - 50,850 Fund 246 Bay View Road Service Area - Revenues 11,265 13,098 (1,833) - 11,265 Expenditures 11,265 14,292 (3,027) - 11,265 Fund 250 Fire Protection Area No. 1 Revenues 520,210 542,205 (21,995) - 520,210 Expenditures 520,210 286,771 233,439 - 520,210 Fund 252 Womens Bay Fire Department Revenues 181,500 114,477 67,023 - 181,500 Expenditures 181,500 54,662 126,838 - 181,500 Fund 254 KIB Airport Fire District Revenues 13,870 12,847 1,023 - 13,870 Expenditures 13,870 26 13,844 - 13,870 Fund 260 Woodland Acres Street Lights Revenues 10,550 12,222 (1,672) - 10,550 Expenditures 10,550 20,520 (9,970) - 10,550 Fund 261 Trinity Islands Lighting Dist. Revenues 5,505 5,623 (118) - 5,505 Expenditures 5,505 1,460 4,045 - 5,505 Fund 262 Mission Lake Tide Gate Revenues 3,700 5,514 (1,814) - 3,700 Expenditures 3,700 57 3,643 - 3,700 5 Ordinance No. FV2012 -01C Back -up Info As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Fund 263 Trinity Islands Paving Dist. Revenues 16,250 5,152 11,098 - 16,250 Expenditures 16,250 4,261 11,989 - 16,250 Fund 276 Facilities Fund Revenues 840,000 1,242,655 (402,655) - 840,000 Expenditures/Transfers Out: Building Insurance 140,000 140,000 - - 140,000 Debt Service 400,000 276,852 123,148 - 400,000 Capital Projects Fund 410 300,000 300,000 - - 300,000 Capital Projects Fund 469 - - - Contingencies - - - Contengencies - inflation proofing - - - - - Total Expenditures 840,000 716,852 123,148 - 840,000 Fund 277 Tourism Development Revenues 92,000 71,217 20,783 - 92,000 Expenditures 92,000 43,910 48,090 - 92,000 Fund 290 Fern Fuller Trust Revenues 66,500 12,297 54,203 - 66,500 Expenditures 66,500 66,500 - - 66,500 Fund 295 Special Projects Revenues Transfer in - General Fund - 0 - - 612,317 Expenditures 10030 Trails Plan - - - - - Subdivision, Zoning and Land Management Code Up( - - - - - Assembly Chambers Upgrade - - - - - Outside revies of salary scale - - - - - Laser Fiche Upgrade - - - - - Total expenditures - 123,205 - - - Fund 300 Debt Service Revenues Property taxes 1,633,190 1,609,499 23,691 1,633,190 State Debt Reimbursement 2,265,000 491,770 1,773,230 - 2,265,000 Interest Earnings - 13,650 (13,650) - - Other - - - Transfers in - - - Facilities Fund 400,000 276,852 123,148 - 400,000 Bond Premium - - - - - Proceeds of long term debt - - - - - Use of fund balance 1,465 - 1,465 - 1,465 Total Revenues 4,299,655 2,391,771 1,907,884 - 4,299,655 Expenditures Expenditures - School Debt 3,549,806 3,040,330 509,476 - 3,549,806 Expenditures - Hospital Debt 743,245 701,880 41,365 - 743,245 Expenditures -Kaduk Loans 6,004 - 6,004 - 6,004 Total Expenditures 4,299,055 3,742,209 556,846 - 4,299,055 6 Ordinance No. FY2012 -01C Back -up Info As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Capital Projects Fund 410- Borough Capital Projects: Revenues: Interest Earnings 264,715 238,824 25,891 (185,837) 78,878 State Grant 312,877 - 312,877 - 312,877 Exxon claim settlement monies 217,322 - 217,322 - 217,322 Miscellaneous - 300,000 (300,000) - - Total Revenues 794,914 538,824 256,090 (185,837) 609,077 Operating Transfers In: Facilities Fund 293,328 - 293,328 - 293,328 Fund 450 369,499 - 369,499 - 369,499 Total Operating Transfers In 662,827 - 662,827 - 662,827 Use of Fund Balance - - - - Total Revenues 1,457,741 538,824 918,917 (185,837) 1,271,904 Projects: 85 Village Metals 150,000 9,843 140,157 (140,157) 9,843 03105 Nonhstar School road /parking lot design 55,000 49,439 5,561 55,000 05025 High School Gym Seismic 50,000 6,860 43,140 (43,140) 6,860 08003 HS Soil Remediation 475,110 458,027 17,083 - 475,110 08004 Computer Assisted Mass Appraisal and Collecti 400,000 340,689 59,311 - 400,000 09001 Upgrade to NWS 184,530 181,993 2,537 (2,537) 181,993 09012 Phase II KHS Soil Remediation 100,000 86,186 13,814 - 100,000 Contingenies 43,101 - 43,101 - 43,101 Total Borough Projects 1,457,741 1,133,037 324,704 (185,834) 1,271,907 Fund 420 -GO Bond Projects: Revenues: Interest Earnings 1,915,136 523,432 1,391,704 1,473,288 3,388,424 Proceeds from bond 2004A Bond Issue 9,894,639 9,300,000 594,639 (3,456,921) 6,437,718 Proceeds from bond 2004B Bond Issue 11,050,000 11,050,000 - - 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 - - 8,000,000 Transfer in from Fund 410 933,009 (933,009) 933,009 933,009 30,859,775 29,806,441 1,053,334 (1,050,624) 29,809,151 Projects: 03119 New Swimming Pool 13,960,000 13,808,818 151,182 (31,182) 13,928,818 04101 Old Harbor GymNoc Ed renovation 3,342,564 3,192,085 150,479 (60,479) 3,282,085 04102 Larsen Bay School floor repair 339,883 7,591 332,292 (332,292) 7,591 04103 Ouzinkie Gym renovation 3,351,305 3,151,444 199,861 (199,861) 3,151,444 05002 Evacuation Center earthquake evaluation 500,000 341,413 158,587 (158,587) 341,413 05009 Kodiak Middle School concrete repair 237,918 148,961 88,957 211,043 448,961 05010 KHS Asb Remvl /Floor Coy 420/515 304,704 212,518 92,186 (92,186) 212,518 05011 District -wide floor covering replacement 916,886 767,840 149,046 (149,046) 767,840 05012 Kodiak High School heating and ventilation 250,000 236,818 13,182 (13,182) 236,818 05013 KHS Exterior Insulation & Window Upgrade 596,020 4,441 591,579 (591,579) 4,441 05014 KMZ/MZ Complex Roof Upgrade 1,420,820 1,410,708 10,112 (10,112) 1,410,708 05015 High School Voc ed /pool reclaimation 4,840,788 1,263,358 3,577,430 (3,577,430) 1,263,358 05016 East School heating and ventilation 621,372 580,647 40,725 (40,725) 580,647 05017 Learning Center Remodel 177,515 5,297 172,218 (172,218) 5,297 Transfer to HS R & R - - - 4,167,212 4,167,212 30,859,775 25,131,939 5,727,836 (1,050,624) 29,809,151 7 Ordinance No. FY2012 -01C Back -up Info As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Fund 430State Capital Grant Projects: Revenues: 177 Anton Larsen Bay Boat Ramp 560,000 - 560,000 560,000 06006 Road Service Area Rehab and paving 2,500,000 - 2,500,000 2,500,000 06007 ADF & G Building Design 1,500,000 - 1,500,000 1,500,000 05026 HS Library Wing Seismic Retrofit 465,618 - 465,618 465,618 07008 School Facilities Seismic Repairs 910,000 - 910,000 910,000 07009 Tsunami Siren, Upgrades & Additions 100,000 - 100,000 100,000 07010 ADF & G Near Island Facility 500,000 - 500,000 500,000 07012 Ouzinkie School Seismic Upgrade 308,344 - 308,344 308,344 07014 East Elementary School Siesmic Upgrade 164,522 - 164,522 164,522 07007School District Computer Grant 70,000 - 70,000 70,000 08007 Kodiak Middle School Playground Equipment 10,000 - 10,000 10,000 08008 Near Island Fish and Game Building 950,000 - 950,000 950,000 08009 FireSprinklers Seismic Upgrade 48,656 - 48,656 48,656 08011 Non - Structural Seismic Upgrades for Kodiak Sol 171,201 - 171,201 171,201 08012 Non - Structural Seismic Upgrades for Kodiak Sc 75,490 - 75,490 75,490 09002 Alaska Safe Routes to School 5,000 - 5,000 5,000 09003 Public Safety Interoperable Communications (cl[ 70,320 70,101 219 70,320 09007 Denali Grant (AKA Kodiak Island Transportation 125,000 - 125,000 125,000 09007 DOT Grant (AKA Kodiak Island Transportation S 100,000 - 100,000 100,000 10032 Women's Bay emergency Shelter - HUD grant (F 475,000 - 475,000 - 475,000 10023 Energy Block Grant US Dept of Energy 50,000 - 50,000 - 50,000 10024 Kaduk Village Warning Sirens 45,000 45,000 45,000 10025 Akhiok, Ouzinkie, Larsen Bay Village Warning S 145,000 145,000 145,000 10032 Womens Bay Tsunami Shelter 1,025,000 1,025,000 1,025,000 12009 Chiniak Siren 45,000 45,000 45,000 Transfers in from fund 100 260,000 - 260,000 - 260,000 Transfers in from fund 410 390,000 - 390,000 - 390,000 Transfers in from fund 410 Anton Larsen Boat Ramp 136,350 - 136,350 - 136,350 Anton Larson Boat Ramp from facilites fund 60,000 - 60,000 60,000 Dingell- Johnson Contribution 140,000 - 140,000 140,000 Interest eamings 3,077 - 3,077 - 3,077 Total Revenues 11,408,578 70,101 11,338,477 - 11,408,578 Projects: 177 Anton Larsen Bay Boat Ramp 2,896,350 885,380 2,010,970 (2,000,000) 896,350 05026 HS Library Wing Seismic Retrofit 662,834 662,834 - 662,834 06006 Road Service Area Rehab and paving 2,500,000 2,655,719 (155,719) - 2,500,000 06007 ADF & G Building Design 2,982,345 1,674,738 1,307,607 (32,345) 2,950,000 07007 School District Computer Grant 70,000 70,000 - - 70,000 07008 School Facilities Seismic Repairs 1,300,000 1,300,000 (1,043,000) 257,000 07009 Tsunami Siren, Upgrades & Additions 100,000 87,063 12,937 - 100,000 07012 Ouzinkie School Seismic Upgrade 319,244 319,244 7,026 326,270 07014 East Elementary School Siesmic Upgrade 164,522 164,522 - 164,522 08007 Kodiak Middle School Playground Equipment 10,000 10,000 - - 10,000 08009 FireSprinklers Seismic Upgrade 48,656 48,656 - 48,656 08011 Non - Structural Seismic Upgrades for Kodiak Scl 171,201 171,201 - 171,201 08012 Non - Structural Seismic Upgrades for Kodiak Sc 75,490 75,490 - 75,490 09002 Alaska Safe Routes to School 5,000 5,000 - 5,000 09003 Public Safety Interoperable Communications 70,320 70,320 - 70,320 10023 Energy Block Grant US Dept of Energy 50,000 50,206 (206) 206 50,206 09007 Island Wide Transportation Study 225,000 208,151 16,849 - 225,000 10024 Kaduk Village Warning Sirens 61,936 55,073 6,863 (6,863) 55,073 10025 Akhiok, Ouzinkie, Larsen Bay Village Warning S 141,703 141,703 - 141,703 10032 Womens Bay Tsunami Shelter 1,025,000 145,000 1,025,000 10032 Women's Bay emergency Shelter - HUD grant (F 475,000 475,000 475,000 12009 Chiniak Siren 45,000 45,000 45,000 12010 Anton Larsen Dock Grant - - 2,000,000 2,000,000 Contengencies 22,616 - 22,616 1,074,976 1,097,592 Total Expenditures 13,422,217 5,838,033 6,704,184 - 13,422,217 8 Ordinance No. FV2012 -01C Back -up Info As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Fund 450 Capital Projects Revenues State Seismic Reimbursement 3,698,450 3,698,450 3,169,396 6,867,846 11001 KMS Gym Sesimic upgrade (grant) 462,000 462,000 462,000 FEMA 146,823 146,823 146,823 State Grant 90,000 90,000 90,000 Interest Earnings - - - Transfer in Fund 495 85,000 85,000 85,000 Transfer in from Building and Grounds 95,000 95,000 95,000 Total Revenues 4,577,273 - 4,577,273 3,169,396 7,746,669 09011 Auditorium Roof 883,422 703,038 180,384 (180,384) 703,038 09010 Care Center Design Grant iss,000 came fund 49: 175,000 175,000 (175,000) - 09013 High School Fire Alarms 243,933 34,028 209,905 (209,905) 34,028 09015 Demo Old Chiniak School 104,000 83,024 20,976 (20,976) 83,024 09016 Akhiok Sewer Line 72,800 25,494 47,306 (47,306) 25,494 09017 East Close(in place) & Replace UST 66,194 66,194 (66,194) - 09018 Middle School Close(in place) & Replace UST 66,194 66,194 66,194 09019 Boro. Build.Power Distribution Panels 55,561 55,561 55,561 09020 Main Roof 50,059 52,595 (2,536) 2,536 52,595 09021 Boro. Build. Sidewalk and Handrail Repairs 50,566 50,567 (1) 1 50,567 09022 Boro. Build. Lighting 20,835 20,835 20,835 10000 High School Parking Lot Paving 486,486 283,113 203,373 (203,373) 283,113 10001 School District Small Projects 41,127 41,127 - 41,127 10002 Disaster Declaration - - 10003 Ergency Measures - FEMA 1,824 16,907 (15,083) 15,107 16,931 10004 Panamaroff Creek Road FEMA 11,255 12,752 (1,497) 20,928 32,183 10005 Alitak Rain Event FEMA 309 - 309 (309) - 10006 Fairgrounds General Debris FEMA - 8,270 (8,270) 8,270 8,270 10007 Fairgrounds General Repair 21,992 21,992 - 21,992 10008 Fairgrounds emergency Measures FEMA 56 4,959 (4,903) 4,903 4,959 10009 Middle Bay /Chiniak Rain event FEMA 972 28,015 (27,043) 26,071 27,043 10010 Womens Bay Service Area Debris FEMA 412 25,245 (24,833) 26,673 27,085 10011 Bells Flats Road FEMA 16,942 16,942 - - 16,942 10012 Panamaroff Creek Road FEMA 1,261 601 660 29,403 30,664 10013 Panamaroff Creed Road Section FEMA 7,400 9,970 (2,570) 2,570 9,970 10014 South Russian Creek Rd FEMA 84,034 84,668 (634) (3) 84,031 10016 Womens Bay Rain Event FEMA 366 - 366 (366) - 10017 Chiniak School Soil Remediation 95,000 27,233 67,767 95,000 10018 Salonie Creek - 22,864 (22,864) 22,864 22,864 10020 Bioplug Sargent Creek - 864 (864) 41,135 41,135 10027 Road, Shoulder Erosion & Culvert Repair 3 Sistt - 36,178 (36,178) 55,233 55,233 10028 Marmot/Harbor Way - 630 (630) 1,845 1,845 10029 Kodiak Middle School Emergency Generator 82,661 82,661 0 82,661 11001 KMS Gym Sesimic upgrade (grant) 462,000 405,382 56,618 (56,618) 405,382 xxxx Old Harbor Emergency Generator - - - 1,007,000 1,007,000 xxxx Karluk Emergency Generator - - - 33,000 33,000 12010 Anton Larsen Dock - - - 2,100,000 2,100,000 12011 Emergency Generator Contingency 240,853 - 240,853 - 240,853 R & R contingencies - 666,097 666,097 Contingencies 119,036 - 119,036 - 119,036 Transfer to Fund 410 369,499 - 369,499 - 369,499 Transfer to Fund 420 933,009 - 933,009 - 933,009 Transfer to Fund 495 - - - - Transfer to Fund 469 53,068 - 53,068 66,194 119,262 Total Expenditures 4,818,126 2,079,119 2,739,007 3,169,396 7,987,522 Fund 460 - High School Renovation and Additions Revenues Sale of Bonds 75,844,000 - 75,844,000 (7,414,186) 68,429,814 State Grant 466,000 - 466,000 7,072,000 7,538,000 Transfwer in - Fund 420 4,167,212 4,167,212 Transfer in - Fund 410 93,983 93,983 Interest Earnings 250,000 - 250,000 - 250,000 Total Revenues 76,560,000 - 76,560,000 3,919,009 80,479,009 Projects - High School Renovation and Additions 76,560,000 - 76,560,000 3,919,009 80,479,009 Total 76,560,000 - 76,560,000 3,919,009 80,479,009 9 Ordinance No. FY2012 -01C Back -up Info As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Fund 469 Renewal and Replacement Projects Revenues Legislative Grant - emergency generator - - 435,147 435,147 Transfer in from the Facilities Fund 4,300,409 225,603 4,074,806 - 4,300,409 Transfer in from Fund 450 53,068 53,068 66,194 119,262 Total Revenues 4,353,477 225,603 4,127,874 501,341 4,854,818 Expenditures 10037 Borough Building New Roof 1,190,020 847,884 342,136 (342,136) 847,884 11002 East Elementary Generator & Building 780,196 968,849 (188,653) 501,341 1,281,537 11003 Chiniak Removal of Underground Storage Tank 74,751 48,210 26,541 - 74,751 11009 Karluk Removal of Underground Storage Tank (I 91,515 2,787 88,728 - 91,515 11010 Karluk HVAC Controls 59,400 59,400 - 59,400 11004 Ahkiok Teacherage Rehabilitation 44,441 45,379 (938) 938 45,379 11005 Borough Building Combustion Air Fan 21,637 21,637 - 21,637 12005 East 8 Peterson Flooring 738,504 649 737,855 - 738,504 12007 Larsen Bay Old HVAC Equip & controls 546,487 481 546,006 - 546,487 12004 Boro. Build. Return Air duct for 2nd floor 270,459 238 270,221 - 270,459 12001 Baro. Build. And Northstar Exterior Paint 269,499 237 269,262 - 269,499 12002 Pod Lions Remove UST 82,220 72 82,148 - 82,220 12008 Main Remove UST 69,401 61 69,340 - 69,401 12003 Boro. Build. New Receptacles 63,107 55 63,052 - 63,107 12006 KMS Elevator Controls 51,840 46 51,794 - 51,840 XXXXX Baraonof Park - - - - R 8 R contengency 341,198 341,198 Contingencies - - - - Total Expenditures 4,353,477 1,914,948 2,438,529 501,341 4,854,818 Fund 490 Landfill Capital Projects - - Landfill Closeout/Leachate Treatment 3,000,000 - 3,000,000 6,033,000 9,033,000 165 Landfill Closeout /Leachate Treatment 3,000,000 - 3,000,000 6,033,000 9,033,000 Fund 495 Hospital Capital Projects - Hospital 700,000 - 700,000 - 700,000 Providence . 325,000 - 325,000 - 325,000 Grant 180,000 - 180,000 - 180,000 From Facilities Fund 397,540 - 397,540 - 397,540 Interest earnings - - - Denali Commission 1,802,347 - 1,802,347 - 1,802,347 Rasmusson 750,000 - 750,000 - 750,000 Murdock 250,000 - 250,000 - 250,000 Denali Match 125,000 - 125,000 - 125,000 Kodiak Foundation 30,000 - 30,000 - 30,000 Denali ANTHC 125,000 - 125,000 - 125,000 USDA Loan 900,000 - 900,000 - 900,000 USDA Grant 105,000 - 105,000 - 105,000 Providence 281,943 - 281,943 - 281,943 From General Fund 295,000 - 295,000 - 295,000 Fund 450 - - - - From Facilities Fund 125,000 - 125,000 - 125,000 Total Revenues 6,391,830 - 6,391,830 - 6,391,830 03112 Hospital access and parking, Phase 18II 1,727,540 - 1,727,540 - 1,727,540 05021 CHC architural Engineering 4,579,290 - 4,579,290 - 4,579,290 09010 Care Center Design 85,000 27,348 57,652 - 85,000 Total Expenditures 6,391,830 - 6,391,830 - 6,391,830 Fund 530 Solid Waste Collection /Disposal Revenues 2,329,807 1,959,762 370,045 - 2,329,807 Expenditures 2,329,807 1,262,135 1,067,672 - 2,329,807 10 Ordinance No. FY2012 -01C Back -up Info As of Budget Adopted Budget 4/30/2012 Balance Adjustments Revised Budget Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings 45,527 (45,527) - - Providence Hospital Lease 720,000 660,000 60,000 - 720,000 Transfer in from Fern Fuller 66,500 66,500 - - 66,500 Use of Retained Earnings 156,205 156,205 - 156,205 Total Revenues 942,705 772,027 170,678 - 942,705 Expenditures and Transfers: - Expenditures 942,705 28,302 914,403 - 942,705 Total Expenditures 942,705 28,302 914,403 - 942,705 Fund 555 - Kodiak Fisheries Research Center Revenues 2,122,004 1,035,172 1,086,832 - 2,122,004 Expenditures Research Facility 2,077,504 824,575 1,252,929 - 2,077,504 Dorm Facility 44,500 28,570 15,930 - 44,500 2,122,004 853,144 1,268,860 - 2,122,004 Fund 560 - Telephone 911 Service Revenues 50,000 35,150 14,850 - 50,000 Expenditures 50,000 115 49,885 - 50,000 11 Ordinance No. FY2012 -01C Back -up Info 'off„ KODIAK ISLAND BOROUGH "t " "< ° r ° ''' AGENDA STATEMENT a }r‘ REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 13.A.1 TITLE: Contract No. 1997 -13A Kodiak Fisheries Research Center (KFRC) Supplemental Lease Agreement No. 4 with GSA. ORIGINATOR: Engineering and Facilities Director FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Supplemental Lease Agreement No. 4 with backup APPROVAL FOR AGENDA: / rL/ SUMMARY STATEMENT: KIBC 3.16.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. The Supplemental Lease Agreement No. 4 (SLA No.4) with the United States Government is the process by which the GSA agrees to reimburse KIB for its costs to deliver the engineering design work necessary for the KFRC Seawater Chiller Ventilation Modification Project. Once the agreement is executed, it will serve as a Notice to Proceed for the design services at a value of $181,307. Upon satisfactory completion of the design work, GSA in accordance with SLA No. 4, will reimburse KIB for the cost of said phase. Staff recommends approval of Supplemental Lease Agreement No. 4 as the project will provide beneficial facility upgrades in regards to energy efficiency and seawater quality for lab experiments at no cost to KIB. RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. 1997 - 13(A) Supplemental Lease Agreement No. 4 with GSA. Kodiak Island Borough Page 1 of 1 SUPPLEMENTAL LEASE AGREEMENT SUPILEMENIAt.LEA5E AGREEMENT NO. rTO LEASE NO. ITATE ( PAGE 4 I GS -10B -06090 1 of 2 SS F - - -----__- —. ADDRESS OF PREMISES 301 Research Court, Kodiak, AK 99615 Bldg. # AK3331 THIS AGREEMENT, made and entered into this date by and between Kodiak Island Borough (KIB), whose address is 710 Mill Bay Road, Kodiak, AK, 99615 hereinafter called the Lessor, and the UNITED STATES OF AMERICA, hereinafter called the Government WHEREAS, the parties hereto desire to amend the above Lease. NOW THEREFORE, these parties for the considerations hereinafter mentioned covenant and agree that the said Lease is amended effective June 25, 2012 as follows: Supplemental Lease Agreement (SLA) No, 4 is issued is issued to incorporate the scope of work and pricing information for the design work for the proposed alterations for the "Kodiak Fisheries Research Center (KFRC) Seawater Chiller and Energy Improvement Project ". The Lessor or their contractor(s) shall furnish and install all material, equipment and labor necessary to complete the design for the proposed alteration based on mutually approved budgets :and schedules, Details of the cost proposal and statement of work as are attached as follows: KIB design cost proposal is attached as Exhibit 1 - (10 Pages); Technical Requirements (7 pages) attached as Exhibit 2; KFRC Seawater Chiller Ventilation Modification drawings (2 pages) attached as Exhibit 3; KFRC Proposed Ventilation Rates (5 pages) attached as Exhibit 4; Seawater Chilling System drawings (2 pages) as Exhibit 5. Design deliverables to be two design packages; Phase 1 – Ventilation System Modification and Phase 2 – Seawater Chiller System. Each package is to be prepared and organized for two distinct and separate future construction contracts. Each package is to include comprehensive construction design drawings, specifications, schematics, cost estimates, and commissioning plans, as indicated in the attached exhibits, ready for construction contract solicitation advertising. Upon execution by the Government, this Supplemental Lease Agreement serves as a Notice to Proceed for the total costs of design $181,307.00. Design 50 percent documents to be completed within 90 days of this SLA. Following a 21 -day government review period, 100 percent design to be completed within 90 days. Following a 21 -day review period, final design to be completed within 30 days. Following a 10 -day government review, all final design edits to be completed within 14 days. Upon completion, inspection, and acceptance of the design deliverables by the GSA Contracting Officer, the Government will reimburse the Lessor for each phase. Reimbursement for all items will occur within 30 days of the Government's receipt of the Lessor's itemized invoices. The Lessor must submit invoices electronically to www.finance.gsa.gov and to the Lease Administration Manager at richard.larson(a,gsa.gov The invoice(s) must include: continued on Page 2 IN WITNESS WHEREOF, the parties hereto have hereunto subscribed their names as of the date first above written. LESSOR: Kodiak Island Borough $IGtIANRE NAME OF SIGNER ABOftES ____._. nEw^ IN PRESENCE OF SIGNATURE — _ !NAME OF SIGNER — �- 1 ADDRESS UNITED STATES OF AMERICA SIGNATURE •NAME OF SIGNER Rachel Gbisxaras 'OFFICL4L TITLE OF SIGNER I ease Cnntractlnn Officer AUTHORIZED FOR LOCAL REPRODUCTION GSA FORM 276 (REV. &'2006) Pr enus erblm'; is no: usable SUPPLEMENTAL LEASE AGREEMENT Page 2 The invoice(s) must include: • Lease number: GS -10B -06090 • Building address: 301 Research Court, Kodiak, AK 99615 • Payment reference number: PS0023802 ▪ Lessor name and address as shown on the lease ▪ Itemization of the products or services provided If the invoice is not submitted on company letterhead, the persons) with whom the Lease contract is made must sign it. If the Lessor cannot submit documents electronically, hard copies must be sent to: Original Documents Copies GSA Greater Southwest Finance Center GSA Northern Service Center Attn: PBS Payments Branch (BCFA) Attn: Lease Administration Manager P.O. Box 17161 222 W. 7 Avenue, Room 151 Fort Worth, TX 76102 Anchorage, AK 99513 All other terms and conditions remain in full force and effect. INITIALS: $ __ LESSOR GOVT GSA FORM 276 (REV. 8 /2006) BACK EXH1Bt 1 Kodiak Fisheries Research Center (KFRC) Seawater Chiller and Energy Improvement Project Design Estimate Breakdown S 171,807.00 Design Services S 9,500 Landlord Fee (a) 5.5% S 181,307.00 Sill' ITIALS L thor /Government KODIAK ISLAND 1 OR UG I ;., DEPARTMENT of ENGINEERING and FACILITIES '+ . ' r° } 710 MII,f., BAY ROAD KODIAK, AK 99615 ^ " .t 907 -486 -9343 WOODY KONING, DIRECTOR ` wkoning@kodiakak.us June 20, 2012 Andrew Meld 400 15 St. SW Auburn. WA 98001 -6505 Dear Mr. Mold: Please accept this document and attachments as Kodiak Island Borough's (RIB) fee proposal to provide design services, through our design consultant PDC Inc. Engineers of Anchorage, Alaska for the Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification Project. The scope of this project includes the following: VENTILLATION MODIFICATION DESIGN SERVICES o Review building existing ventilation, exhaust and control systems o Document existing capacities of the equipment o Explore available options to meet current and future needs o Provide a design package to upgrade the systems to optimize energy efficiency, sustainahility. and maintenance in accordance with code requirements o Design will include lighting and occupancy sensors working with the ventilation system SEAWATER CHILLER DESIGN SERVICES o Review seawater system and develop a design package that provides a more efficient method of chilling seawater to the wet lab o The team will explore options including pre - cooling fresh seawater with waste chilled seawater o The design will include capturing heat lifted from the seawater and incorporating it into the ventilation system to reduce demand for heating oil iNITIALS bit I or/Government --- The Kodiak Island Borough Engineering/Facilities Department will provide separate bid packages for the Ventilation Modification Project and the Seawater chiller Project to provide the option of bidding separate projects at different times. Deliverables include: 50% Design Package and Cost Estimate o 100% Design Package and Cost Estimate o Final Biel Documents and Cost Estimate KIB proposes to deliver the above services including design. administration, travel and incidentals fur the lump sum amount of $131,307 to be paid to Kill upon completion. KIB recommends budgeting an additional 10% design contingency for unforeseen conditions that may arise. Sincerely, 7 - , Woody Kilning, Engineering/Facilities Director iNITIALS ;.. smear elm n 1X Kodiak risheries Research Center Seawater Chiller and Ventilation Modification Project Fee Proposal Please accept this document and its attachments as Pots fee proposal for the Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification Project, Attachments Include: • Fee Proposal Summary Sheet, wish fee breakdown by discipline o Detailed task-man-hour sheets for Project Management, Mechanical and Electrical o Supporting proposal for Cost Estimating Our fee proposal is based on our understanding of the scope of work. We olio:: the following comments: 1. The proposal assumes cepn ate bid documents are prepared for theseawater chiller component and the ventilation roods component, but that both projects progress si, .u!taneousiy. 2. The proposal assumes separate construction contracts ter the seawater chiller and the ventilation mods, but that both cone tsocticn ccurrares proceed simultaneously. 3. The proposal essumesthe kick -off meeting is conducted is Kodiak. All other design phase meetings are held via teleconference or in Anchorage, 4. The proposal assumes the mechanical engineer will participate on -site for the pre - proposal meeting, Other participants will participate via teleconference. 5. The proposal assumes two m2.chanical progress site visits during construction, one electrical progress visit, one Substantial Completion inspection for mechanical and electrical and one follow -up Final Inspection for mechanical. 6. The proposal assumes the mechanical and electrical engineers will participate on -site during commissioning to witness commissioning activities. We have budgeted 2 -3 days for mechanical and one day for electrical. 7. We typically perform design phase services on a fixed fee basis, and our proposal is based on that. 8. Construction phase services will be negotiated at a later date. Proposed Fee: 1. For Design Services thin Sign Construction Documents: $771, 807 Danny Rauchenstein, PE Project Manager N8 IJALS �qpj� e o It'.�nvp.r`}j f S Kodiak Fisheries Rosonrch Cantor Seawater Chiller and Ventilation Modification Project PDC Consulting Engineers PDC jab No. 12057AN June 20, 2012 1-17U, hob 11 lit PFASE t PM t4101111-1 P.NCI 52 1 T not Eslimalod Architect ! Sub3 Sub 4 totals t i 5 14324 23818 091 I r 8 1 it 4 J 2 13,44921 _ air 5 1 1 $2 . 111111 $ 122 1 5 5 40-313 j� I 11545 p n . 25 3 i s 1 S 1@ 2 3' i S c. $ l 114848 total . 1 . 531 S 4 355! 3 E,32115 ,. &t S 14073 $ &,9E415 1 so0l5 j 5 & 53,564 4110575 Design Submittal 1 5 0,702 $ 31.1157 I $ ?0.173. 5 2 500 1 $ 53,037 1 .5 S 173 :5 2504' $ - j $ • S 04,713 011i r rahuh,eai $ 600 3 1 5 S - f S eoa IS : t " ^a j v - -3 • 3 603 4 -w £ 1 r,-,-95$ $ 9.302 j S 3. 511.7 $ 10. 3 2,5001 S 790.,7 3 9,116 S S : $-i j 3 - 1 5 - 5 024313 r 5184 Oo500$8393191 13 0 5 721 1 5 3489 $ 1,0 1S 17F57 15 0 5 1 beg 1 $ 3 - $ 23,331 II Reinibursabios 5 600 $ ] $ __ - i $ C00 i 15z 1 -51771 .5 $ $ 500 Phase Total S 0,717 $ 13,221 ! $ 3,430 $ 1,000 1 $ 17,427 $ 54104 S 1.000 15 - S - $ 23,931 gni 1 ute14 $ 27,550 S 82,234 j S 23.359 $ 5.000 5 145,143 3 21,594 S 5.000 , 5 - S - S 171.107 w O 74 H , 5 f; Clan U Fee Proposall .xISxPDC Summary 1, if TA" ri 7 1;1 ..1 ' 4 1- L an a ing a in ...... --`...° Korta Fishir05 Rscaarch Ccnt0r Stay/VC, C 1,62.or cad V0001accraceilit0tIon Pv0 PC Cons &6N J..10 20 2‘02 PROJECT MANAGEMENT :_ n d ----- " ------ ,sefa ---;-, --,,-; ___3-- S,3 r, 1ASX i_51:01 I .{0 . i I— —1, / lus00705./00. al - I , 7_ °I__ _ i 0001 on I .11 0! 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' l i TIT 11: 11.J!L t1 i I , Z tii T - rt..- ,-.44-,14,1,-, •A -1- 3: - .:42; 3 4333;io;;;;;;;;;;: --- ''' ,--n i3 i 'W• .:,,,J ! i ti . ',4 - 47.2 4 42. li 1 f I iii ' " 4p "' .1 urz,!`" lg .fc3 I firk y i . ... lc I l' .....ki 1 . _E-1- _1 ! j:_. 4,,,,+,...- _ ti..4 1 I II Irri ' I■IIiIi? 15 I 1 Ft 1 4 I :-:.!,: ; rii.. ..Litul ii Hi:, i ril .,,: 1 c I s ; - ;;;I ' I 3 :311 : ii 1 i i 11. ili*I hLIIIi ;31}H li II; r i d I 7 I 3 L 1 114 il IxR1 k Lat If it t, ioll :I i g 41, 1 1,, 1,5,01 _., N .t3' 2 TECHNICAL REQUIREMENTS Kodiak Fisheries Research Center Seawater Chilling System PART 1 - GENERAL. 1.1 SCOPE OF WORK A. Design a seawater chiller system and associated ventilation system modifications at the Kodiak Fisheries Research Center (KFRC) in Kodiak. Alaska. B. Ventilation System Modifications: Provide a separate design package for modifications to the ventilation systems to reduce air flow, increase heat recovery, and consolidate systems for inteeration with the seawater chiller system. C. Seawater Chiller System: Provide a separate design package for a system that chills filtered seawater to 32 °F and distributes the water via the wet lab seawater distribution piping. Recover heat from the chiller and use it to heat laboratory ventilation air and the spaces. D. Construction: The project will he constructed in two phases with the ventilation system mod fications constructed first. 1.2 ATTACHMENTS A. The following documents are attached to this SOW: 1. KFRC Seawater Chiller— Ventilation Modification Drawings 2. KFPCSeawaterChiller — ProposedVentilationRates 3. KFRC Seawater Chiller — Seawater Chiller System Drawings 1.3 DELIVERABLES AND SCHEDULE A. General: Any deliverable that is not fully complete will be rejected in entirety. The A/li shall resubmit it when complete without cost to the Government or a change in project schedule. B. Kickoff Meeting and She Investigation: Attend a kickoff meeting at the KFRC. Purpose of the meeting is to review the SOW, gather site data. and discuss and refine the project scope. C. Design Meetings: Host bimonthly teleconference meetings with NOAA, GSA, and Kodiak Island Borough personal. D. 50% Design: Provide a 50% submittal with the following minimum requirements: I. Ventilation System Modifications a. Provide a schematic drawing showing the existing ventilation systems and proposed changes. b. Provide space and zone heating and cooling loads including air flows and hydronic heating flows. Document the capacity of existing equipment and verify i it is appropriately sized for the new requirements. ax Exhibit 2 Page I of 7 .`�,,. '` :' t ',0 viernrwit e. Provide system air and hvdronic heating flow calculations. Evaluate capacity of the existing equipment to determine if it is appropriately sized for the new requirements. d. Provide floor plans of the existingHVAC systems that will he modified in this project. e. Provide data sheets for new equipment and the existing fans showing the proposed operating condition. f. Provide a construction cost estimate in CST format. g, Provide a draft commissioning plan 2. Seawater Chiller System a. Provide a schematic diagram of the proposed seawater chilling system, b. Provide sizing calculations for all components of the system. c. Provide equipment schedules and data sheets for equipment showing the proposed operating condition. d. Provide the lotlowing technical evaluations: I) Two options for precooli ng the filtered seawater. 2) Necessity of chilled seawater tank. 3) Evaluate methods of discharging chilled water during periods when the building heating load exceeds the output of the chiller evaporator. A) Chiller type, make, and model recommendation. 5) Necessity of heating tank. nI Evaluate methods of rejecting excess condenser heal during chilled water priority modes. 7) 13valuate electric load requirements and if the standby generator has suitable capacity to supply the essential loads. e. Provide floor plans showing the new mechanical spaces and equipment layouts. I. Provide a construction cost estimate in PSI format. g. Provide a draft commissioning plan 1:. 100% Design: Submit a 100% submittal with the following minimum requirements and incorporate the 50% comments into the design. I. Submit completed calculations and equipment sizing for the entire system. 2. Submit complete construction documents including commissioning plans in native fonnat. and PDF format. 3. Submit separate construction cost estimates for the ventilation system modifications and seawater chiller system in native and PDF format. F. Final Design: Submit a final design and incorporate all review comments into the design. I. Submit final calculations and equipment sizing for the entire system. 2. Submit final, sealed construction documents in native format, and PDF format 3. Submit separate construction cost estimates for the ventilation system modifications and seawater chiller system in native and PDF format. iNITIALS Exhibit 2 Page 2 of 7 LeSSOrIGOVernilleil 1.4 RESPONSIBILITY A. Liability: This SOW includes proposed concepts for the project. The ALE shall review the concepts and he prepared to discuss them at the kickoff meeting. The Government will address any concerns. The A /F. shall accept full responsibility for the project, assess the project requirements and the building systems, and determine all requirements for a complete and operational system that meets the intent of the Statement of Work, and will be liable for providing a complete and operational system. B. Energy Efficiency: Optimizing energy efficiency is a primary goal of the project. Provide systems and equipment that optimize the energy efficiency. Validate design choices using life cycle cost analysis and design systems and select equipment that minimize. the life cycle cost of the systems. PART 2 - VENTILATION SYSTEM MODIFICATIONS 2.1 SCOPE OF WORK A. Design modifications to the existing ventilation, lighting and seawater systems at the Kodiak Fisheries Research Center. The modifications shall be optimal for future integration with the heat recovery potential of the seawater chiller system. This work includes, but is not limited to: I. Reducing air !low rates 2. Converting laboratories and fume hoods to variable flow 3. Reducing the number of fan systems 4. Increasing heat recovery from laboratory exhaust air 5. Installing occupancy sensors to control room air flow and lighting B. Schematic drawings of the existing ventilation systems and proposed improvements are attached. C. Prescriptive Requirements I. Provide construction documents for design, construction. and commissioning ventilation system modifications. 2. Design the modifications to optimize future heat recover) from the seawater chiller system. 3. Renumber equipment as appropriate to provide sequential numbering of fans, VAV boxes, terminal units, and other equipment 4. Remove or replace diffusers and grilles as required to achieve adequate air distribution and minimize noise generation. S. Modify the existing ventilation systems and lighting control systems to the standards of a modern, high performance office and laboratory building. 6. Review this Statement of Work. Recommend and incorporate additions, refinements, and modifications as required to meet the project intent. D. Specific Requirements: The following requirements are not intended to fully define the project or limit the prescriptive requirements. I. Reduce Air plow Rates a. Reduce supply, return, and exhaust flow rates in accordance with the aa attacheed air flow Exhibit `2 Page 3 of 7 fNiTIALS .,... � ( ._ $ . � �g ... �y/q �+ /pr). P�q.+ qyy} } Less r en emB i 2t 1�.'P calculation spreadsheet. b. Eliminate air handling unit AHII -I: Supply ventilation air to the entire building via At IU -2. c. Replace return fan RF -I with a smaller fan d. Eliminate exhaust fans EF -1, EF -2 EF -3, EF -S, EF -7, EF-8. and EF -10 and consolidating general exhaust flows into fiF -4 and fume hood exhausts into EF -6. c. Convert laboratories and fume hoods to variable flow and provide room pressure controls and sash velocity controllers. f. Expand the existing exhaust air heat recovery system to include fume hood exhaust from EF -6. Relocate the AI IU -2 heat recovery coil to the outside air intake duct. 2. Occupancy Controls: Install occupancy sensors to control lighting and air flow in rooms throughout the facility. PART 3 - SEAWATER CI IILLING SYSTEM 3.1 SCOPE OF WORK A. Design a complete system for chilling seawater and recovering the heat for conditioning the building. The recovered heat will primarily heat ventilation air but will also supply heal to the terminal heating units when outside temperatures are favorable. B. Drawings of the existing seawater system and a proposed concept for the seawater chilling system are attached. C. Capacity Requirements 1. Peak Load: Chill 230 pm of 54 °F seawater and supply it to the wet lab at a maximum temperature of 33.5°F. System must maintain constant chilled seawater supply temperature under anticipated variations in flow rate. including the filling of large research tanks with chilled water. 2. Operating Loads a. The filtered seawater temperature will vary from 35T to 54 °F, generally with colder temperatures in the winter and warmer temperatures in the summer. b. Chilled seawater use (33.5 °F) will be continuous with a minimum of 50 gpm and a maximum of 230 gpm. c. Firm capacity is defined as the remaining capacity if any piece of equipment fails. Provide a firm capacity of 115 gpm of seawater supplied to the wet lab at a temperature of 33.5°F (50% peak load). d. Optimize the chiller selection to supply the design chilled water load during summer months with a condenser outlet temperance of 105 °F and during the winter months with a condenser outlet temperature of 120 °F. Exhibit 2 Pace 4 of 7 avt L sor(GIcvp s`r' D. Prescriptive Requirements I. Provide construction documents for design, construction, and commissioning a seawater chiller system that is capable of continuously chilling seawater in accordance with the operating parameters. 2. Review the conceptual design included in this Statement of Work. Recommend and incorporate additions, refinements, and modifications as required to meet the project intent. 3. Make necessary design accommodations for incorporating the system into the Phase I ventilation modification project. 4. Provide appropriate freeze protection and thermal expansion for the fluids in the system. 5. Design a seawater chiller system capable of continuously supplying the form capacity. Such an arrangement would allow the entire chilling system to operate with high reliability and have minimal down time of any piece for cleaning, maintenance and repairs. System reliability is essential to tank research projects that may extend four years or more. Interruptions in flow may disrupt life support to the extent that data sets become less valuable or must be discarded. 6. Provide strainers of appropriate mesh where required to prevent fouling and blockage of heat exchangers, pumps. and piping. 7. Provide heat exchangers with titanium plates and nozzles to prevent bio- fouling over time. While the current budget does not allow for a back -up chiller, a complete set of chiller spare parts and a spare compressor should be included in the procurement contract. 8. Include a maintenance contract with the chiller supplier for the first year of operation. 9. Protect the chiller from high temperature when switching from heating the building with the boiler to heating with the seawater chiller. 10.Minimizc filtered seawater pressure drop through the system. Design a booster pump if required to maintain adequate pressure in the distribution system. it Provide appropriate bypasses and redundancy as required meet the operating parameter requirements and for maintenance and repair of the equipment. 12.Provide equipment and materials suitable for the operating conditions and environment. All sweater materials shall be resistant to seawater corrosion over the 25+ year life of the system. E. Specific Requirements: The following requirements are not intended to fully define the project or limit the prescriptive requirements. I. Location: Locate the seawater chilling system within the footprint of the existing buildings. The titter tower is a preferred location for the equipment. Design a boiler room level floor addition for the equipment. 2. Wastewater System a. The existing waste seawater system includes a drain line for contaminated seawater and one for waste seawater. b. Modify the system by converting the contaminated seawater line to a chilled waste seawater line that flows into a new precool sump, which in turn overflows into the treatment sunup. c. Modify the waste seawater line so it flows into the treatment sump. Exhibit 2 Page S of 7 INITIALS ;- a. r,''cioaten m t 3. Precooling System a. The concept shows that the waste seawater from chilled tanks will be collected in trench drains a flow back to a new precooling sump, This sump will supply chilled waste seawater to a heat exchanger to precool the filter seawater. This is an essential step for energy efficiency and reducing equipment sizes. b. Evaluate the proposed concept and other precooling options. Submit a comparison of two options, including energy requirements. 4, Chilled Seawater hank: Evaluate the need for a chilled seawater tank to buffer chilled seawater temperature variations that may occur clue to flow rate variations. 5. Chilled Seawater I teat Exchanger Evaluate if this heat exchanger can be supplied integral with the chiller, Construct all netted parts of titanium. 6. Chiller: Provide a minimum of two chillers each capable of supplying the firm capacity. Modular chillers must he capable of operating independently upon failure of a central control module. Evaluate three manufacturers with products suitable for this application and provide a recommendation based on capability, energy efficiency, maintenance support, space requirements_ and other suitable criteria, 7. Chilled Seawater Mixing Stations: Provide 20 mixing stations for mixing chilled seawater with filters or raw seawater to maintain the tank setpoint. The mixing stations shall he portable with connections that allow for simple disconnect and reconnect to any of the drops in the distribution system. 8. Heating Tank: Evaluate the need for a heating tank to buffer chilled water temperature variations that may result from variations in the heating load. Evaluate methods of removing excess heat from the chiller during periods when the building heating load is zero. Seawater use requires materials resistant to seawater corrosion. 9. Preheat Coil: Install a preheat coil in AHD that is sized for the larger of the existing hearing load or the heating load after the ventilation improvements are constructed. Size the coil to heat the ventilation air using lower temperature heating water in order to optimize the energy efficiency of the seawater chilling system. 10. Building Ilydronic Heating System: Connect the heating tank to the building hydronic heating system so the building heating loads can be supplied by the chiller. I I. Electrical: Power for the chilled seawater system shall be fed from the standby power system. Feed all essential loads front Panel SSDP in the Main Electrical Room via a subpanel in the chiller equipment room. Feed all nonessential loads form a panel in the generator room_ Evaluate electrical capacity of the electrical system and standby generator to supply the loads. 12. Controls: Provide a complete automatic control system for operating. monitoring, and alarm of the seawater chiller system. Provide optimal control sequences that meet the minimizing energy consumption. a. Chiller: Provide integral controls with the chiller. The chiller control system will allow for independent operation of the chillers upon failure of the main controller. I) Provide modulating chillers with leadilag operation to meet the capacity requirements. 2) Control evaporator and condenser pumps from the chiller control system. Provide variable speed pumps that modulate with chiller output. Exhibit 2 Page 6 of 7 • • k:,: pia y .: +sorFGove. e b. Building Controls: Interface with existing Network 8000 building automation system (HAS) to provide control, monitoring, and alarm functions for the entire chilled seawater system. Include an interface for monitoring and enabling the seawater chillers via the HAS. 1) Precool Sump: Provide level control to stop the pump during low level periods. 2) Heating Supply Reset: Reset the heating supply temperature so the control valve on the AIiU -1 preheat coil is between 75% and 90% open. The intent of this control is to lower the heating tank temperature to increase the energy periormance of the chiller. 3) Priority Control: Provide the following control from the chiller control panel of by interface of the chiller control panel with the BAS. a) Chilled Water Priority: When the condenser output exceeds the Al llJ -I preheat coil heating load, utilize filtered seawater to reject the excess heat and lower the condenser operating temperature to minimize energy consumption. h) I teating Priority: During periods when heating load exceed the output of the condensers, increase the chilled seawater demand by discharging chilled seawater to increase the heat output of the chillers. 4) Hearing Pumps: Provide variable speed pumps that modulate with heating load and chiller output. End of Section WiTIALS Exhibit 2 Page 7 of 7 LeSSOdenVentraeril l ... .......<, Z : 0 0- ,,-- — oflOWtqT u ont■mtioA Jun; an•Enatios , rei uonstnuPA 21 111.01X2 111 AZIVI ---,---- A ' IIIII Wits C g ARAM)! IL ..4., - tr• - -4 --, ...-:a, ..... = .......... ...... r - f - 4 III CAAII - ?; I I I L - I-- I -ICICAK ,_ _I ■ _ - I- L. - 1 I I I TI I ! 5 ti CC I ■ .&, `*' . c : f ‹ ..) t ■■ a . ■ -, , , _. ) I 1 •,,-, —, w•-•• ie t', FrttH ' K r til.._& 3 I tit.... i 'it k i I -t, 7- -I- 1 ',... 7, tii I ni i ri L L L. 1 - t - , Eck: 1 tsal. ' t ni 1 ral ! 1 7" g t iti. t 1 (111, t 4t..11 ' °AI Lgri 1 t(:) c nr. I I i = 1 I t , t52 I I -+-t* • - A i } t Et I I . ■ EE 1 4 I I I I I AI =Cur IA — I- -- I 3 11-1=77-I, W ikimarilieritaiapig_r 4 t , 1 ,.. SW UNE' 1,1' I . , -; ',. .1?_. N_____ 7 I xi "/ ' 1 1 , [ 1,x H I ' I 1 1 , -i.ve- -- ' r lie - e.r - , - - — --- ,' 1 i : 1 c_i i i ,-.._ ■ = Si' i 1 I L .14,, , 1 ,.. , F ■ ,1,--‘:.; t L.' o qi,D, ril.( V .., ! 't „,. 0 : ■ ! ! 1 rar4.21 i , (t, • tik ;. &-N-1- • _..._ . 1 - 1 - 43 .- If; ,..., ; • 11 v”-...'!-1---- ----- . :., 1 kik 1 I 1 I • < N61141 2 — , I-- -i-CH- i li , • i me IK t , I r) t -- -- - --, 3? I I (Vt. I :'■ ; . ■ id . , I i I , 1 4' h - -6/ 1 ! _,... t i I i __ ' zii÷)4-- , . gEll ' E —1 I---1 7 1 i 1 .” , 1 : m ....i I '4 1 5 1 7 " : 1 ■ i c- .___ ■ I - i . ' SEAWATER CHILLING SYSTEM KODAX rISHEPIE: RESFMC X C}M1R o'Clifo< ALASKA ALIS ritz,:v For,h'urino LIG , • Cr, .T3' PHASE I — VIN'!.AMN Vi" .IJIM ... CONCEFFUs- EF.Sc , .. •• Alaska Energy Engineering LLC CALCULATIONS 25200 Amalge Harbor Read Teti'ax ;507.789.1226 April 21, 2011 .runeau, Alaska 99801 alaskaeneigy0ieartolinknat Kodiak Fisheries Research Center Proposed Ventilation Rates Area 3Leifrol Unit Supply 4110-7 Return RE-1 General EF4 Fume EF -S ACP. P(trae Lk 5,111 , Exs@ng 1 Proposed ix Min Mae Mn Max Min Max • Min Max Mai Notes First Floor West 1.102 Electron Mwroscope 455 } VAV -3 LAB-3 710 270 ' 450 120 760: 150 1.0 1 4.0 Convert to DAV; SA, EC FHwith CS control L104 Stowe 119 $ VAD-3 LAB -3 110 50 50 - 50 f 6.0 3R Coastaol erhaust i :.101 Wet Laboratory 864 j VAV-< J+9-0 1,040 570 1,090 570 j 8.0 4.0 Convert to DAD: SA. El with humidity control 1,100 lnlerprelve -Wet 1,017 VAV -5 LASS 1,220 610 1.270 i 650 8.0 4.0 Convert to VAV: SA, EA with humidity ccn5ol 13106 NMML Necropsy 492 VAV-6 1 LAB-6 590 290 640 340 8.0 4.0 Comer; tc VAV: SA. EA with OS control LI00.7 W. Corridor 87 I VAV -6 i LABE 50 30 4.0 2.0 L105 ADFG Necropsy lab 287 i VA`J -7 1 LAB-7 1,130 220 995 25 1,249 245 40 5.9 Cower, to VIOL SA, EA, FH with OS control L113 General Stop 331 • DAV-8 DAVE 400 1 190 200 0 8.0 2.0 , Add eariable exhaust damper L112 Storage 201 DAV-I VAV-6 60 . 20 60 0 2.0 0.5 L100,5 1st Corridor 360 DAD -8 VALE 270 50 t 4,0 i 1.0 L110 Storage 181 DAV-9 VAV -9 100 1 00 91 90 4,0 4.0 Retain CAV mode L100.3 W. Corridor 114 DAD -9 VAD -9 70 70 i . 4.0 • 4.0 Relr.'n CO mode L100.4 W. Stair 224 VAV -10 VAD -10 340 1 1 10.0 40 Add temperature Emma 1,713 Office 98 VAV -11. VAV -11 150 j 40 50 50 10.0 2.5 Retain CAD exhaust L114 Storage 108 VA11-11 . 1/AV-13 60 , 20 50 50 4.0 1.0 Retain CAV exhaust 4115 Storage 226 VAV -12, VAV.12 140 70 75 75 4.0 2.0 Retain CAV exhaust 11015 1st Corridor 350 • VAV -12 s VAV -12 220 11C i 4.0 2.0 First Floor East i 1,137 Food Prep 156 :VAV -25 VAV -25 190 50 190 50 3.0 2.0 Trxnstertol140: Remove exhaust hood L138 Elevator Machine 46 VAV -25 I VAV -25 190 50 1 ' 28.0 7.0 t.i L135 015cc 95 VAV-25 1 'JAV?5 110 30 I 110 30 80 2.0 Transfer to 1140: Provide snorkel hood 7A10 L140 Dry Tank Poem 839 JA J 25 j LAB -25 1,150 !. 500 595 225 1,240 245 6.0 4.0 Convert to DAD: SA, EA, PH with 05 control y7 � �-„-'� L134 Seawater Task 1,209 VAV -27 1 , LAB -27 1450 i 730 , 1.500 780 8.0 { 4.0 Convert to VAV: SA, EA with humidity control a .�� 1 y d.,, L135 Seawater Coma 237 VAV -28 � VAV -28 280 i 140 230 140 8.0 14.0 Retain VAV central; Add OS control: Remove exhaust hood a 1.136 Telecom 104 DAV -28 j DAD-28 310 ! 160 310 160 200 i 10.0 Server room o ga L135 Seawater Tank 1,209 VAV -29I LAB -23 1,450 1 730 1.500 780 6.0 i 4A Convert to DAV: SA, EA with humidity control 1,128 Storage 93 DADA; VAV -30 110 I 60 60 30 8.0 4.0 Convert to DAV. 5A, EA with CS control co Page 1 Exhibit 4 4 Alaska Energy Engineering LLC CALCULATIONS 25200 Analga Perbor Road TeDFax: 907.789.1226 April 21, 2011 Juneau. Alaska 99801 alaskA rereyo@eanhtrL.net Kodiak Fisheries Research Center Proposed Ventilation Rates Name Area Terminal Unit Supply ,A1-61.2 Return RE -1 General Er-4 Fume EF-6 ACM sort Existing j Proposed flax I Min Man Min Max Min Mar min Max ! tarn Notes 1127 Wash-down 70 VAV-30 i VAV -30 80 -10 80 40 30 I 4.0 1129 One Gear Storage 220 VAV-30 1 VAV-30 210 80 260 1 130 8.0 , 4.0 L12 Dive Ring 224 . VAV-31 1 VAV -31 270 ( 0 295 0 6.0 I 0.0 Convert to VAV: SA, EA wen numivayca4rot 1100. E. Stein 224 VAV-32 'i VAV -32 340 130 • 10.0 t 4.0 Add temoeratare control 1.120 Gear Cleanup laundry 172 VAV -33I VAV-33 150 0 6.0'0.0 Convert to VAV: 5A, EA with 0s control 1121 Women's Locker 261 VAV -33 I WV-33 340 0 . 390 0 10,0 ' 0 -0 L122 Men's locker 258 VAV -33: VAV -33 340 , 0 39D 0 10.0 0,0 1117 Storage 240 VAV-52 i VAV-52 290 70 i 80 2.0 Convert to VAV: 5A, EA with OS control L118 Gain Tetecan 253 VAV52' VAV -52 320 80 8.0 7.0 1100.5 1st Corridor 320 VAV-52 , VAV-52 380 100 8.0 2.0 1119 Main Electrical 298 - � 990 130 I _ _ Add temperature coned First Floor Totals 12043 14,570 5.600 0 0 12,070 4,575 3,2401 640 5.7 3.1 38% Second Floor West L200 Lobby 363 VAV -14 VAV -14 440 113 0 C j 8.0 2.0 Retain VAV 12013 Office 83 t VAV-5I VAV-51 IOC 20 100 20 8.0 2.0 Retain VAV; add OS Control L2018 Office 86 ;'VAVS7 VA V51 100 30 100 30 8.0 2.0 1.202 Storage 474 530 -50 VAV-50 140 ' 70 140 70 F 2.0 1.0 Retain VAV L200.6 Corridor 324 VAV -50 VAV -50 190 j 100 190 100 4.0 2.0 Retain VAV L203 Conference Roan 457 VAV.24 •. V431-24 1,030 i 140 1,030 140 15-0 2.0 Retain VAV; add OS Control t 1208A Observer OBrce 102 VV 23 i VAV -23 230 30 230 30 14.0 2.0 Retain VAV; add OS Control r3 12089 Observer Otkce 107 VAV .23 - VAV -23 220 30 220 30 14.0 2.0 `,D t 1210 Lobby 276 VAV 23 ; VAV-23 330 j 40 330 40 3.0 1.0 0 !. �°) i 200.3 Corridor 210 VAV-23 i 030 -23 130 30 130 30 4.0 1.0 0 oxen t' 1.209 Observervaak 177 VAV -22 VAV -22 370 50 370 50 14.0 2.0 Retain 030; add OS Centro: 0 3 L211 Vice 294 VAV-19 VAV 19 620 I 90 620 90 14.0 2.0 Retain VA` ✓; add OS Control x ,-q 1200.3 Cwddor 210 i VAV.10 VAV 25 130 20 130 20 4.0 0.5 4 L212 Office 530 030 -20 005 20 1.110 7 160 1,110 ; 160 14.0 2.0 Retain 030: add OS Control 3 P age 2 Exhibit 4 1 I R. 0 ' Alaska Energy Engineering LLC CALCULATIONS 25200 Amafga Harbor Road Tetras: 907.7894 225 April 21, 2011 ,dureuu, Alaska 99801 elaskaenergy@eadffint.ne1 Kodiak Fisheries Research Center Proposed Ventilation Rates Arid: 'prmaw! Veil Suyldy.'xHU-7 Retool lift Hergtal 01 Fume ES-6 ACM Nan!. so 0,Btticg Pr rated [lox Wm Mnd Lit, Van - (.fin Max I Min Max Min Moto; [200.3 Corridor 210 I VAV30 VAV- 20 13D 1 30 130 1 30 - 443 1.0 1.213 !! -net RoomMitchen r - 374 : VAV -21 VAV 21 1,610 110 7.010 110 18.0 2.0 Retain VAV add OS Control 0214 Storage 134 VAV -15 VAV-16 60 ; 20 03 1 20 1,0 10 Retan VAV; add OS Control 1.215 Riokgicai Lab 705 VAV-08 LAB-13 800 ' 370 850 420 8.0 4.3 Convert to VAV- SA, EAwitb OS Control L215 Biological Lab 705 VAV -17 LAB -17 800 370 850 420 8.0 4,0 Convert lo VAV: SA, EA with OS Control L217 Chemical Lab 627 ' VAV -13 LAB -13 2,430 450 1,140 i 0 2A80 490 80 r 4.0 Convert to VAV: SA, EA, PH wilt OS control; add general ethane Second Floor East i L216 Small Conk-tonne 210 t VAV -i6 VAV46 310 60 310 60 10.0 20 Retain VAV; add OS Control L224 Chemical Laboratory 433 : 1/AV -34 LA3-32 710 160 420 1 15 760 151 8.0 4 0 Comte to VAV; SA, EA, EH with OS control L233 Archive Storage 215 ` VAV -34 LAS-34 260 i 130 260 j 130 8.0 4.0 L218 Lobby 190 VAV -48 VAV-48 110 30 110 ( 30 4.0 i 1.0 Retain VAV; odd CS Control L219 Office 232 VAV -48 VAV-48 280 70 280 I 7n 8.0 2.0 L221 Office 194 VAV -16: VAV-48 230 60 230 I 50 6,0 I 2.0 120041 Corridor 175 , VAV - 48 I VAV - 48 110 3D 0 ; 30 4.0 ' 1.0 L223 Conference Room 206 I VAV-49 j VAV-19 310 : 60 319 60 1 10.0 2.0 Retain VAV; add OS Control L224 Office 280 VAVS4 I VAV -54 420 80 420 30 10.0 2.0 Relain VAV; add OS Control t200.11 Corridor 175 VAV -54 1 VAV.54 110 30 0 30 4.0 1.0 0226 Office 337 VAV -55 VAV -55 510 100 510 100 10.0 2.0 Retain VAV; add OS Control 0231 Coffee Kitchen 131 I VAV-55 VAV-55 120 20 0 , 20 6.0 1.0 0227 Office 206 VAV 35 VAV -35 250 60 250 60 t gyr 8.0 '; 2,0 Reta r, VAV; add CS Control ;; [229 jimmy 700 VAV-36 VAV-36 840 r 210 8/•0 21-3 8.0 ; 2.0 Retain VAV; add CS Coned L''3: L229 Library 485 VAV -37 ; VAV -37 580 I 1 50 580 150 8.0 2.0 Retain VAV add OS Control 0 ' rc , [228 library 506 VAI XX' VAV -10: 812 i 1 50 610 150 8.0 2.0 Retain VA 4A add OS Control `'H z$ L235 Telecom 120 VAV -S3 VAV -53 220 ' 70 220 70 12.0 4.0 Retain VAV; add OS Control C p � " L232 CopyiPrinl Room 205 - VAV-53 VAV -53 180 90 180 , 90 200 0 6,0 3;0 Add generalexhaus! 0 ° air' [200.:1 Corridor 175 C V AV53 VAV -53 110 50 110 ' 50 4,0 I ix 2.0 L236 Women's Toilet 160 , 0 0 3 0 210 0 - i - 41 0237 Men'stolet 156 j 0 0 0 0 210 ! 0 - Exhibit 4 '.i8 Page 3 • fl Alaska Energy Engineering LLC CALCULATIONS 25200 AmaPa Harbor Road INrFae: 907.789.1225 April 21, 2011 Juneau, Masse 3960: aW3oeaergy@aadhlnknel Kodiak Fisheries Research Center Proposed Ventilation Rates Area ! Terminal Unit SuppIyAHU -2 Return RE -1 General 004 Fume cF 6 ACH Name Butt j I Proposed Max Mfr Max Mu- Max 1 .tin Max 1 Mr. Max I Min Notes L235 Janitor 66 - I 0 0 0 0 BO 0 ` L240 Lobby 156 VAV-47 VAV -47 140 50 140 , 50 6.0 2.0 Retain VAV; add OS Control L241 Lobby 84 VAV -47 VAV -47 80 30 80 30 6.0 2.0 L242 Admtr. Assistant 63 VAV-47 VAV -47 127 t 40 120 40 I 14,0 40 L243 Storage 1 03 VAV -47 VAV -47 220 i 60 220 6C 14,0 4.0 L200,7 Corridor 180 VAV-47 VAV -47 110 1 30 110 30 40 1.0 L244 Race Director 209 VAV .46 VAV-46 460 i 70 460 70 14.0 2.0 Retain VAV, add OS Control L245 Race Fish Biologist 149 VAV-38 ' VAV.32 310 1 40 310 40 14.9 2.3 Retain VAV; add OS Control 1246 Race Fish 8ielogis1 150 : VAV 33 VAV s30 310 = 40 310 j 40 I 14.0 2,0 1_2X7 Cordder 180 1 VAV -33 VAV -38 Ito 30 110 32 ! 40 1.0 L247 Future Fish Retagisl 215 VAV-39 VAV.39 450 60 450 60 14.0 t 2.0 Retain VAV; add OS Control L248 Future Fish Eulogist 210 , VAV-40 VAV.40 440 60 440 60 14.3 • 2.0 Retain VAV; add OS Control L200.7 Corridor 180 1 VAV .40 ! VAV -40 110 , 33 110 30 i 4.0 1.3 1_249 Future Fish Biologist 215 VAV-41 VAS. 450 i 62 450 60 140 2.0 Retain VAV; add OS Control L250 Race Otuce 199 VAV42 VAV42 310 40 910 ! 40 14.0 ' 2.0 • L251 Race Office 149 VAV-42 VAV-42 310 40 310 40 14,0 i 2.0 L200.7 Corridor 180 VAV -42 , VAV•42 110 30 110 30 1 4.3 ( 1.0 L252 Race Fish 61ologisl 215 i VAV-43 ` VAV 453 I 60 450 60 14.0 { 2.0 Retain VAV; add OS Coned L253 Race Fish Biologist 222 VAV - VAV -44 470 70 470 70 I 14.0 1 2.0 L200.7 Corridor • IRO VAV-44 1 • VAV-44 110 30 110 • 20 4.0 I 1.0 L254 Pace Fah Bicicost 215 VAV-45: VAV -45 450 60 450 60 I 14.0 2.0 Rehab VAV; add OS Control '331 AHU•2Totals 16,413 I - 221 - 4,910 16,640 3.350 3,960 1 1,800 3.240 640 9.6 21 - L 0 t,, 1 Exhibit 4 in Page 4 Alaska Energy Engineering LLC CALCULATIONS 25200 amalga Harbor Road Tel/Sac 907 7E9 1226 April 21, 2011 auneau, Alaska 99801 alas1aenergy Er-eat:Ink net Kodiak Fisheries Research Center Proposed Ventilation Rates Area Terminal :Mil Supply AHU.2 Return RF-1 General 55-4 Fume ESC ACH Name sett Edsting Proposed Man • Min Max Mr Max tarn Max i Mr Mar Min Notes l lmt l 04 14,670 5.600 0 0 12,070 4505 1240 544 8.1 MI Second Floor . , 1 22 160 l ii 4 910 16,840 3,350 3,967 , 1.000 3,240 640 06 2,1 }mar 22 469 la1x38 12,31a l lir -210 ' 3,330 10,050 i l 5,57n 6 480 , 1,280 8.9 25 Orvemini n ' 2518 111658 75% 102% 67 : ¶001 50% 100% — Peak Alf now i 21-165 , 27,523 10.510 12,480 3,350 10.240 t 5.575 3,249 1,283 6.7 2.6 I 38% I 27% 52% 40% Existing Fans /.8 97-2 RF.; Fr- 4 EF-6 Max 1 Min Max I Min Max t Mt Max Mt 29,450 - 24.460 • 15,216 - 3,47U - 941 • 51% • 71% - 93`,1■ 1 . 15) _X!' 1 Y3 0 . r ti 7 Exhibit 4 1 trn ,,, . ,,v I A • i .:1 : Page 5 i sc. . vs, E. . rci E 1 i-- S ligiqX3 1 , •■:•trU ar „ .> . ,..... rva tiirLf - " LIAO 48AS a aittweDs utr44 Ira Cr:. -- ri- .A ,"-------------- t.. w. Pas lit...% IiiPAMDS 2U/101.2 ' 1 0 a ; ; c=4 ' 0 )1:1 iTha ; I `■ (LI 1 $53 , CD a tri g 71 I 3 = ..1 L I —, ; ." ""m•-•"' I e 1 I ■ I I 1 7 2 5-) ; . I I 1 i I i i I; H t, ■ I \ { ______L I : I . , 4 „, • OSV —6 -...----k I u° ii S ' 0 1 - - 7----„- —1.„--- — ..4 E i .••■•• ntp t i 5 1 i ....,-12., _..,...., ... ............ ,.... :e....1 .........5 . 1---„,„.. .,........ ... ...--. i ',7:--ftirlY 1u. 2 22 2 n2.2 Abbrevintiona I i i it grl m••••••• 0 ' r „...„_ ,..., „„...,_..., ,,,,,,I, 7,„:„_. , , TT ..- : i 1 .... =2 : . . TT?: c'----—C.— --1 :se — —,-- •,-,, _ •an r• - • •,••• ■ '6'76 rt ''`":7"C"" 1,....: ..x_.... _ e■ •••••■• !VI ...,,,,,,,,,,, , I Verb, i 1 —J WWWww W. LE , n---. W W . L- '2 0 . a? i ' , .....tc.•••••. "`" •-• m s in 'aim- i a ..a•-• ' : i i ■ cn . 16 I s s I s ■ sr., ; t6 se 1 c_5 6 6 i i -- s6s. _ \ ,s_s 3 , gs2gIss- ss: I I ' "-- 1 c2r , I ••••., •• "a •• E r o .•!.' I f.w•■ 1,• 7, lill !It il 8o 9 :774' 0 1 a a . t - 1 1 Tx:r 4 6 „ 1 i _ ; ..-•••■• • ••••• :!. c.......mm.o.m. er. 16 ■•,•••••• •••••....e. 71 ' a's" ""•,,,"..Z.,,,=- ce: le Lei S a 0 v12-I, :!syr. p , cl,T,;!, %;r`°' ta,, C .ret. ..k, iiii ..."—,..1 'It et, Lt.": ••••• avagautS eaS System - — Kli 6.41 .. 0 Va i....., I EXhibit 5 M-2 7 i , t,,.. KODIAK ISLAND BOROUGH S kC s - ,, ; AGENDA STATEMENT 1 - . .". REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 13.A.2 TITLE: Contract No. FY2013 -03 Professional Agreement for the Design Service for the KFRC Ventilation Modification and Seawater Chiller Project. ORIGINATOR: Engineering and Facilities Director FISCAL IMPACT: ® Yes $181,516 or ❑ No Funds Available ® Yes ❑ No Account Number: 555.758.426.802 - 12015.7 Amount Budgeted: ATTACHMENTS: Contract No. FY2013 -03 Professional Agreement with attachments. APPROVAL FOR AGENDA: 6 SUMMARY STATEMENT: v Kodiak Island Borough code 3.16.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. This agreement is for the design of a Ventilation Modification and Seawater Chiller System upgrade to service the laboratories. This agreement will encompass all aspects of the design through construction documents. Funds for this project will be reimbursed 100% by GSA as per supplemental lease agreement #4. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2013 -03 with PDC, Inc. a Professional Agreement for the Design Service for the KFRC Ventilation Modification and Seawater Chiller Project in the amount not to exceed $181,516. Kodiak Island Borough Page 1 of 1 PROFESSIONAL SERVICES AGREEMENT WITH PDC INC. ENGINEERS FOR DESIGN SERVICES FOR KFRC VENTILATION MODIFICATION AND SEAWATER CHILLER PROJECT This AGREEMENT, made and entered into this 3 day of August, 2012 by and between the KODIAK ISLAND BOROUGH, organized under the laws of the State of Alaska, hereinafter referred to as the "Borough," and PDC INC., a corporation authorized to do business in Alaska, with offices located at 1028 Aurora Drive, Fairbanks, Alaska, 99709, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the Borough wishes to enter into a contract with an independent contractor to provide design services for Kodiak Fisheries Research Center ( "KFRC ") Ventilation Modification and Seawater Chiller Project ( "Project "); and WHEREAS, in response to a request for proposals, Contractor submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A - PDC Inc. proposal dated May 15, 2012 Exhibit B - Borough's Request for Proposals 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the Borough in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "Borough" shall mean the Kodiak Island Borough, Alaska. 1.4 "Contracting Officer" shall mean Borough Director of Engineering and Facilities, and include any successor or authorized representatives. 1.5 "Contractor" shall mean PDC Inc. 1.6 "Services" shall mean the project management services for the Project, as further described in the Borough's Request for Proposals (Exhibit B) and Contractor's proposal (Exhibit A). t. 2.0 TERM OF AGREEMENT. This Agreement shall take effect on August 3, 2012. This Agreement shall remain in full force and effect for approximately eight (8) months, expiring on April 11, 2013. This Agreement may be extended upon approval by the Borough and Contractor. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. Contractor will be paid in accordance with Exhibit A. The Contractor will submit monthly invoices, detailing work accomplished and expenses incurred. 4.0 SCOPE OF SERVICES. The Borough and Contractor have agreed upon a scope of work described in the Contractor's proposal, Exhibit A, to provide Services based on approved standards and instructions as specifically described in Exhibits A and B. This Scope of Services can only be changed in writing pursuant to Section 25 of this Agreement. 5.0 REPORT SCHEDULE. Project reports, including budget and schedule summaries and details, will be provided to the Contracting Officer as further described in Exhibit A. 6.0 PERSONNEUORGANIZATION 6.1 Key Personnel. Services provided by the Contractor will be performed by: Danny Rauchenstein PE, LEED -AP 6.2 Changes in Key Personnel. The Contractor shall give the Borough, through notice to the Contracting Officer, reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the Borough to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the Borough. 7.0 STANDARD OF PERFORMANCE. 7.1 Standard of Care. The standard of care for all professional engineering and related services performed or furnished by Contractor under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. 7.2 Technical Accuracy. Borough shall not be responsible for discovering deficiencies in the technical accuracy of Contractor's services. Contractor shall correct deficiencies in technical accuracy without additional compensation unless such corrective action is directly attributable to deficiencies in Borough- furnished information. 8.0 TIMELINESS OF PERFORMANCE. Contractor shall comply with the following schedule: August 3, 2012 Notice to Proceed October 25, 2012 50% Design Submitted February 7, 2013 100% Design Submitted April 11, 2013 Bid Documents Submitted Any changes in the schedule are subject to approval in writing by both parties pursuant to Section 25.0. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the Borough, or the Services which may be in effect now or during performance of the Services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the Borough from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this Agreement, including attorney fees and costs. The Contractor is not required to indemnify, defend, or hold harmless the Borough for a claim of, or liability for the Borough's independent negligent acts, errors, and omissions. If there is a claim of, or liability for, a joint negligent act, error, or omission of the Contractor and the Borough, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor" and "Borough" include the employees, agents, and contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the Borough means negligence other than in the Borough's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work. 11.0 INSURANCE. The Contractor understands that no Borough insurance coverage, including Workers' Compensation, is extended to the Contractor while completing the Services described in this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general public liability, automobile, professional liability, and property damage, including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement until the Contractor provides the Borough with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. Borough is additional insured thereunder as respects liability arising out of or from the work performed by Contractor. b. Borough will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. c. Insurer waives all rights of subrogation against Borough and their employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the Borough. Upon request, Contractor shall permit the Borough to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. The minimum amounts and types of insurance provided by the Contractor shall be as set forth in Exhibit B, subject to revision at the Contracting Officer's request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standards of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance, and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for Services hereunder include full compensation for all work products and other materials produced by the Contractor pertaining to this Agreement. The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the Borough when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the Borough hereunder, be delivered to the Borough upon request and upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this Project will remain property of the Contractor. Copies will be made available to the Borough upon request. Materials purchased from and copyrighted by third parties are not included in this provision. Any use or reuse of materials or any modification without adaptation by the Contractor as appropriate for the specific purpose intended, will be at the Borough's risk and without liability to the Contractor. Nothing in this Section 13 shall create any rights in third parties or prevent Contractor from utilizing the work product and materials on future projects. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and hold the Borough harmless from and against any and all claims, costs, royalties, damages, and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of Services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the Borough a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the Borough or Contractor to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred, shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 RESERVED. 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the Borough terminates this Agreement, it will pay the Contractor a sum equal to the percentage of work completed and accepted by the Borough that can be substantiated by the Contractor and the Borough, offset by any amounts owed to the Borough. However, within the ten (10) day Notice of Intent to terminate, the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The Borough may at any time terminate or suspend this Agreement upon thirty (30) days' prior written notice to the Contractor, for any reason, including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and, except as otherwise directed by the Contracting Officer, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. deliver in the manner, at the times, and to the extent directed by the Contracting Officer, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of, the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract, or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it, without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the Borough. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state, and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the Services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the Services to be rendered by the Contractor. AD previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska state court in Anchorage or Kodiak, Alaska. 25.0 CHANGES IN SCOPE OF WORK. 25.1 General. Additional services not specifically provided for in this Agreement will not be compensated. 25.2 Changes in Scope of Work. The Contracting Officer or Borough Manager may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work, to the extent authorized by Borough ordinances and appropriations. 25.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 25.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the Contracting Officer, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. 26.0 LIMITATION OF FUNDS. 26.1 At no time will any provision of this Agreement make the Borough liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the Borough Assembly obligated for expenditure for purposes of this Agreement. 26.2 Change orders issued pursuant to Section 25 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 26.3 Nothing in this Section shall affect the right of the Borough under Section 17 to terminate this Agreement. 27.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the Borough before execution of this Agreement, if any, shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 28.0 NOTICES. Any notices, hills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties by electronic mail or by United States mail, postage paid, to the addresses noted below: Kodiak Island Borough PDC Inc. Attn: Director of Engineering Si Facilities 2700 Gambell Street, Suite 500 710 Mill Bay Road Anchorage, AK 99503 Kodiak, AK 99615 wkoning @kodiakak.us IN WITNESS WHEREOF, the parties have executed this Agreement. Kodiak Island Borough PDC Inc. / 4 1 By: Bud Cassidy By: e "�w. %E I Title: Acting Borough Manager Title: Pri • i..$ n Ch r ge Date: Date: -7/7,11 ! ATTEST: (Borough seal) Nova Javier, MMC Borough Clerk Page 8 of C:iDecuments Ana sarepetwkerne OB Ct0Driaap ■FaA.1 , POC for KPPC PIPPI.ypc Exhibit A - PDC Inc. proposal dated May 15, 2012 Exhibit A v �I'uR:i'v",r� ILi..:t.;' ..v;..Ja II its �.r....: ..{..tt ' � i✓Ne Proposal for Professional Services odiA island ,I Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification Project May 15, 2012 Prepared by: „,smcma� PDC INC. ENGINEERS 2700 Gambell Street, Ste. 500 Anchorage, AK 99503 T. 907.743.3200 F. 907.743.3295 Contact : Steve Theno, PE -d yR it i. Y4la E� 4 fin.. n 2i ! d • • PDC INC. ENGINEERS May 15, 2012 Kodiak Island Borough Office of the Manager 710 Mill Bay Road Kodiak, AK 99615 Subject: Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification Project Dear Mr. Koning and Members of the Evaluation Committee: Kodiak Island Borough (KIB) deserves a team that is not only fully capable to perform the technical aspects of the contract, but one who is highly responsive, fully available and sincerely motivated to successfully execute the project. Each and every member of our team was selected to give you just that. PDC Inc. Engineers (PDC) and our committed sub - consultants have all worked with KIB in the past. Our firms have all worked together on many past endeavors and offer KIB outstanding technical expertise, a seasoned team that can draw on extensive past experience, and a sincere commitment to do all we can . to meet and exceed your expectations with responsive service and quality deliverables in producing a highly successful project. Our team's character, experience, and past and current working relationship with each other and with KIB provides the project with a host of unique advantages: • Our team brings extensive specialized experience that is directly relevant to the project. PDC provided the mechanical and electrical design for the seawater systems and ventilation systems for both the UAF School of Fisheries & Ocean Sciences and as well as the NOAA Ted Stevens Research Institute. We have accomplished laboratory and research facility design extensively throughout Alaska. There is no other Alaska design firm that can offer this depth of past specialized design experience. .' We bring a strong energy efficiency and sustainability design ethic. We perform energy audits, detailed energy analysis and support decision making with life -cycle cost analysis. Our designs are not only specialized, but also practical and based upon realistic objectives that make the best use of the • project's budget. We are team players and are easy to deal with. We enjoy the work we do for our Clients. We are continually looking for ways to improve the process and to deliver the highest quality services. ▪ We have an efficient team structure with experienced project management and excellent responsiveness. Steve Theno and Danny Rauchenstein are our firm's cop managers and offer KIB unparalleled service throughout the duration of the project. We are both registered mechanical engineers with over 45 years of combined management and design experience. Our team is extremely familiar with the Kodiak physical environment as well as the KIB's facilities, procedures, and staff. ▪ We have carefully examined the RFP and fully comprehend the scope of services needed and the resource investment expected of us. We are fully committed to leveraging our experience and expertise to achieve a highly successful project: on schedule and within budget. Per the RFP instructions, we hereby acknowledge receipt of Amendment One which was issued on May I, 2012. If you have any questions concerning this proposal or would like additional information, please contact either of us at 743 -3200. We sincerely want to work with you on this project and appreciate the opportunity to submit our qualifications. Sincerely. PDC Inc. En:' eers 7' �J J 2700 Gambef Street. Suite 500 '" � ,C6 .4 ,il iiL,Y nchm age.AK 99503 —� i T:907.743.3200 Steve r epo , PE / Danny Rauchenstein, PE. SEED -AP Principal in Charge Project Manager F:907.743.3295 7t r r -'v*�, .5 r � s s st "a�'rr r x r r w. � u'' w ..ir qe * s �." 7,F ` csir7 r7' as ' "' ra ; , n 7 r fi i r i 7N .rr z O k-t vd *u , ..Stwu sm' a'', ` +' a " _': t, .. r , a t i -s ,....x. -, �'F+�......,F ..... ,_Pw.__,...E - a.aa«L 4s�...,.A7.,fin=%r_ _ .....< .>� }��. - iv ^ t '+ a A gg [ { „'g' , ..!' "b° �,..AHt{L.'ur?'C•: +2 .u1�ii �.: KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC I N C. ENGINEERS Seawater Chiller and Ventilation Modification TABLE OF CONTENTS PROPOSAL NARRATIVE 4.1 Scope of Work 1 4.2 Experience 9 4.3 Presentation 20 4.4 Available Resources 20 4.5 Schedule 21 4.6 Personnel 21 4.7 Fee 24 The following items are located behind each like named divider SCHEDULE RESUMES LETTERS OF RECOMMENDATION & INSURANCE An electronic copy of this proposal (minus the fees) is located on a flash drive labeled PDC Inc. Engineers. As instructed in the RFP, our proposed fees are located in the separate sealed envelope. , tyry + Transforming challenges into Solutions v,�i are e +i "IS"°^'r Fat.s , AII+3 7 2; r rau::. '.;, -t,u! -`: � e. S:Iu.,lU : ». z...v�I •, �„ t Serving the Arctic for over SO years - i .I. a i .ln " f t° i s agmort' .-:s: Rn{ d 11P'; .... 1u ' . -� , 411 ax -ASS KODIAK ISLAND BOROUGH - Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification 4.1 SCOPE OF WORK Project Understanding `'` gj - ' , The Kodiak Fisheries Research Center (KFRC) was established in 1' "J l ° ";'' 1998 and is located at the edge of the Gulf of Alaska on Kodiak ;. i Island. KFRC is a state -of- the -art, multi - agency fisheries and sea life �'tA x .4 �.�•) i+ research facility. It also serves as a community resource and okfisj.19 at` education center focusing on preservation, betterment, and management of the North Pacific ecosystem. The research ry occurring at KFRC is at the forefront of sea life science and has 9W tr'• local, state, and international benefits in the understanding of our t - - environment. PDC understands that a seawater system is essentially a life- support system for marine plants, invertebrates, fish and mammals. As such, the system is critical to the operation of a marine biological research facility and changes should be designed and constructed with the utmost care. To effectively support KFRC's mission, it is important that the facility's support systems are efficient, reliable, sustainable, and easy to maintain. The systems must also provide the users with the tools that they need to accomplish their tasks and to attract world -class researchers and staff to help advance KFRC toward achieving its' goals. With this in mind, PDC has carefully reviewed the RFP Scope of Work (SOW), the 2010 Economic Evaluation of the Seawater Chilling System, the ventilation schematics, the proposed ventilation modifications, and the seawater chilling system schematics. Based on our understanding of the SOW, the design team is ready to provide the following services: C. The PDC team will review KFRC's existing ventilation, exhaust, and control systems; document the capacities of the existing ventilation and controls equipment; and explore available options to meet the facility's current and future needs. Part of the ventilation upgrades will include integration of lighting controls and occupancy sensors that will work in conjunction with the ventilation system. We will then provide a design package to upgrade /consolidate the systems, optimize energy efficiency, and the life -cycle cost and maintenance, while still meeting the requirements of the code and the users. C. The team will also review KFRC's current seawater system and develop options for providing chilled filtered seawater to the wet lab which will allow for more stable and better quality experiments. The design team will investigate options that enhance the system energy efficiency including pre - cooling the filtered seawater using the waste - chilled seawater. We will review the necessity of the chilled seawater and the heating tanks and provide a design package that incorporates a new system that chills filtered seawater down to 32 F. es: Challenges into Solutions !! i'pp „ u n. 2 rr.. 3 Ik �; t s.�,,:evui. °' °` .. u'. �.,7�i1�' "`G��`i3(£�PI3�.,.�.. ; i .e..�aa��:a � ., . -S3 tdi+'"m sv.�L,.+, :� ..rrau�;u:: Ono Serving the Arctic for over 50 years rIN 'w "1E FF ? . K ODIAK ISLAND BOROUGH ._ . Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification The heat extracted from the seawater chilling process will be recovered Based on our and used in the building HVAC system and /or used to preheat domestic discussions with hot water to help keep building energy costs as low as possible. The recovered heat will be integrated with the current heating system to on - site staff the ensure that the building will maintain optimum comfort levels when the existing HVAC and building heat load exceeds the heat recovered from the chillers. The PDC electrical systems team will also integrate methods for rejecting heat from the chiller system pose several when it is not needed in the building. opportunities for C. The PDC design team will also evaluate the KFRC's current standby energy savings. generator loads and verify that the unit will be able to accommodate the essential loads in the building, resulting from the modifications and additions outlined above. C. At each milestone throughout the project, the PDC team will provide cost estimates for both the ventilation system modifications and the seawater chiller system and participate in a collaborative review with KFRC. The PDC design team will work closely with National Oceanic and Atmospheric Sciences Administration (NOAA) and the National Marine Fisheries Service (NMFS), General Services Administration (GSA), and KIB staff throughout this process. We will work collaboratively with key stakeholders to create design options that enhance the existing systems while maximizing energy efficiency and ease of maintenance. The PDC team will bring forth its years of experience with seawater systems and laboratory facilities throughout this project and evaluate each option not only based on life -cycle cost analysis but also functionality and sustainability. The RFP emphasizes the importance of optimizing energy efficiency in the facility. Based on our discussions with on -site staff, the existing HVAC and electrical systems pose several opportunities for energy savings. One example of this that was noted during our site visit involved the three existing walk -in coolers located in the wet lab. It was noted that these were seldom used and when experiments were placed in the rooms, the heat load was too small resulting in excessive cycling of the refrigeration systems and temperature fluctuations within the experiment space. By replacing one or two of the existing large units with smaller units, the KFRC staff can achieve better temperature control for their experiments while also increasing valuable floor space within the wet lab for additional research. This change would also significantly reduce building energy usage and reduce the load on the standby generator. PDC acknowledges the importance of providing a quality design that focuses on the integrity and the energy efficiency of the building systems. We also recognize that seawater research facilities have some very maintenance intensive systems. Ease of maintenance, reliability, and redundancy to ensure the systems remain functional while maintenance is occurring are critical factors that will be incorporated into our design solution. Transforming Challenges into Solutions et!-Y± p � q , rii �� w�.6.��, %�u.diil.k ri.'�a 3I. ...�.. .nt ,�K��w.a :'li�+,.s4t��pw`;wrtry 'i .... Serving the Arctic for over 50 years 'PA . R .'s,}1 �:rr�ku,l ":, : Tan _ r *•il ;' , �i c'"�rw�: ,yi ;i4$ KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification We also understand that the ventilation modifications and the addition of the chilled Seawater research seawater system will be concurrently designed, but will be issued as separate design facilities have very packages to allow them to be bid out and constructed at separate times as funding becomes available. PDC will work with the key stakeholders to evaluate and maintenance prioritize system upgrades within the design packages to optimize the bidding intensive systems environment. Ease of The design team will prepare bid documents including bidding instructions and the maintenance, contract documents. We will be available throughout the bidding process to reliability, and address bid questions, attend pre -bid conferences /site visits, and assist in bid evaluation. redundancy to ensure the Similarly, the PDC design team will be available throughout the construction phase to answer questions, review submittals, perform on -site construction inspections, systems remain and perform other services requested by KFRC. PDC has extensive experience in functional while commissioning complex facilities and has certified commissioning agents on staff. maintenance is We can either perform the start -up and commissioning services for this facility or work closely with a third party, Owner - designated agent to ensure the integrity and occurring are energy efficiency of the installed systems. critical factors One of the key aspects of the PDC team approach is that the same key personnel that will be and Designers of Record will remain involved throughout the duration of the incorporated project. We will maintain complete continuity from design through the construction into PDC's phase. design solutions. Identification of Potential Issues and Opportunities PDC recognizes that in all projects there is the possibility of unforeseen issues and that it is advantageous to try and identify and address these issues early in the design process. The following is a list of items that will need to be considered and addressed during the project. C. The proposed ventilation rates may not meet the code or the user's requirements. To address this, our design team will complete a thorough site investigation of each of the spaces including their usage and physical dimensions. The team will then review the proposed ventilation rates and evaluate them based on current code requirements, industry standards for laboratory facilities, and the user's needs, helping ensure that all criteria are met. There are differing views in the industry on ventilation rates for these types of facilities. We will bring our vast experience on complex laboratory facilities and collaboratively discuss the options with key staff (both pros and cons), resulting in design solutions that maximize energy efficiency while maintaining occupant safety and comfort. Due to the size and amount of equipment required to chill the filtered seawater, there may be some spatial issues that arise in getting all of the equipment to fit in a manner that provides adequate Tt { 1 Transforming Challenges into Solutions 3T `"r 1''t£3V.Zr I:, vr�r:+ .3.... c- m ° "' s..a `1 iii .,i maa.x� 'eLv �m ac.. .an bu...# . Serving the Arctic for over 50 years nor F.; x. x., :' H '?''"",- . "t< :7� " . ;., {.::,. � " ,ar mi x '97 ;LI F r KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification maintenance access. Our on -site investigation noted that the proposed One aspect of RACE Stock Room (Room LI 17) may be too small, has limited overhead seawater quality is space for piping; and most importantly does not have any methodology for draining any water that will leak from the seawater and supporting that of the effect systems. There are some alternatives available to the Owners that we can of stagnant investigate. seawater in a One option would be to place the new equipment at the location of air piping distribution handler AHU -I, which is scheduled for demolition in the RFP. This space system. PDC will is larger than the RACE Stock Room and has a sloped floor and floor drain protection. Another option is to open the wall between the two adjacent carefully rooms, relocating the existing transformer, and then raising the floor of address this the RACE Stock Room with gyperete so that it can drain into the fan when evaluating room and utilize its sloped floors and floor drains. the correct Another spatial concern is the routing of new supply and exhaust design solutions. ductwork that will be required to consolidate the systems as proposed in the RFP. To avoid spatial conflicts, the as -built documents will be thoroughly reviewed, with special "eyes -on" attention being given during the site visit. System location and routing will be carefully field verified and integrated into the existing space using 3 -D BIM design software to ensure design coordination and constructability. C. There may be an issue with the proposed idea of converting one of the raw seawater lines to a filtered chilled seawater line. Raw seawater lines require regular maintenance to clean and disinfect the systems to keep them operational and not affect the integrity of the experiments. The existing two -pipe system allows one system to be isolated for cleaning while the other system provides water to the experiments. By eliminating the second pipe, it may greatly increase the maintenance aspects of cleaning these pipes and possible contamination of experiments. We recommend installing a new, fourth line through the facility for the chilled filtered seawater. Our site visit showed that a new pipe can be routed down the corridor from the proposed chilled water equipment room to the wet lab. Routing might be difficult but careful field investigations and PDC's 3D BIM software will help ensure constructability of this new route C. One aspect of seawater quality is that of the effect of stagnant seawater in a piping distribution system. When seawater lies fallow in a piping system for a significant length of time (i.e., 24 hours or more), it turns anaerobic or septic. The design of the chilled seawater piping distribution system should consider piping arrangements to avoid dead -end pipes so that the seawater in all sections of the piping system is constantly flowing. This will prevent the possible build -up of toxic materials in the piping systems. The materials of construction of the seawater system components should be suitable for use in seawater and shall be selected for their resistance to corrosion in seawater. Transforming Challenges into Solutions d i k 4 tit/ 4 !WM= :u u .xa "k. s , 944 ,, 6L911rt717771 :,° 2-, ' I} align Ok` Serving the Arctic for over 50 years t � n, a�i ai ...!;':' . $9�N �:!:: s, .!`.'7.. ray'Z�,�L,aui,d }it��r�f� .d�', 3§ lilii � 4 , ^n�'�..at , uii 11 �� \ KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center • PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification C. The existing generator is installed in a manner that makes replacing it cost Funding for this prohibitive. The unit also appears to be in excellent condition with many project expires in more years of service still available. The design team will have to review the proposed and existing systems in a manner that ensures that the roughly five years, existing generator can be reused. This may require some existing power so keeping the loads to be removed from the generator to ensure that critical loads are design delivery maintained. on schedule C. The concept that provides the optimal energy efficiency may be cost will be critical prohibitive. To address this issue, analysis will be performed on the proposed systems to indicate which concepts fit the project budget. as it may affect the Appropriate decisions can then be made based on this analysis. Value construction phase engineering is another tool that will be used throughout the design of the project. process to maximize cost efficiencies where practical and appropriate. C. Another cost issue concerning the seawater chilling system is the heat exchanger material. PDC fully supports and recommends the use of titanium over other less- costly materials that are sometimes recommended for saltwater applications. However, titanium heat exchanger prices and lead times are highly variable due to the availability of the material. This can affect project cost, schedule, and temporary utilities. During the cost estimate, prices and variability will be procured from multiple manufactures so that it can be planned for and worked into the budget, helping to avoid any surprises. C. The existing heating, ventilation, and seawater systems need to be kept operational while system modifications are being made. Careful consideration will be given during the design to make sure that the temporary utilities or other provisions can be provided. The requirements to maintain operation of the facility and protect the existing experiments will be outlined in the project specifications for the contractor. C. Funding for this project expires in roughly five years, so keeping the design delivery on schedule will be critical as it may affect the construction phase of the project. PDC has put together a design team with the knowledge and the manpower that can comfortably achieve the proposed SOW on or ahead of schedule. This could allow the two bid projects to get on the street earlier in the year, providing for a more competitive bid market. Or, the additional time could be used for longer Owner review comment phases. fr i Transforming Challenges into Solutions 3 (5'k ag " r174110,3777-: . r n?t•" r. v.. t, h r n :, =- -'i3 ;i rri a,, e�v, .,.. .- ..4'«. .,... 4 .! a...at7 ^' 7r s�� *r —kna..M � >Nr. Serving the Arctic for over SO years AM .. 2..,ft11 Ifl =,'; aC,:. :,U ' II . ,kiGw'4=y0_." ai ��; !�, ?`lu' KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification Methodology to Achieve Desired Objectives Once the project is awarded, the PDC design team will collect and review all as- built documentation of the existing facility and seawater intake infrastructure, Regular including the separate intake building. communication An on -site kick -off meeting will be tentatively scheduled for Wednesday, June 13, between 2012 with KIB, NOAA, GSA, users, facility staff, owner representatives, the design the design team team, and other key stakeholders. During the meeting we will discuss concepts, and key scheduling, and conduct a thorough site investigation with the appropriate NOAA (NMFS), GSA, and KIB personnel. The purpose of this meeting will be to identify stakeholders is the key factors of the design, owner's expectations for the project, and define the crucial to a SOW. From this meeting, the design team will have a clear road map on what to successful project. evaluate as part of the 50% design PDC proposes The project will have bi- monthly design meetings throughout the project until holding bi- monthly design completion. During these meetings, the design team will update the key design meetings stakeholders on the direction of the design and the evaluation process. We recognize that regular communication between the design team and users is crucial to a successful project. The 50% design effort will include the following tasks: Ventilation System Modifications • Perform heating and cooling load calculations for the existing facility • Develop ventilation calculations for the existing facility • Perform analysis of proposed ventilation flow rates based on code and industry standards • Verify that existing equipment capacity is appropriately sized • Evaluate lighting controls and integration in with new ventilation and occupancy control strategies • Develop schematics with proposed energy efficiency improvements • Size new equipment and ductwork. • Evaluate existing standby generator capacity based on proposed removal and addition of equipment • Develop the system narrative • Develop preliminary demolition plans • Complete life -cycle cost analysis on proposed systems • Layout new equipment and ductwork, verify space, and routing • Develop preliminary specifications and contract front -end documents • Develop a preliminary commissioning plan b , Transforming 6 r. «•" .._ . s A.Tn�.. ........es Challenges into Solutions & ,4 .,U, a:L`h Sa. s,' . ., iw, n:n s3 . tn.( ,.b :LE�:3 . a Serving the Arctic for over 50 years ram, e� ac y :« T.Sq'' "?r".�mea { s y y s arR. .. ! 1- r . , �,i .t a k ,•,�.,.,.u.i� , t .� � it �i, , L �r:6IL:,wi.i,L!7• , tix�+ m I �h �, ,. t ie t:eirt 1 Ebh KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification Seawater Chilling System :• Review proposed seawater chilling system diagrams C. Provide technical evaluations and propose system improvements C. Evaluate systems based on current and future needs to ensure new system can be upgraded as needed in the future .• Develop schematics with proposed energy efficiency improvements Size equipment and piping infrastructure C. Layout equipment and piping, verifying space requirements, and evaluating available locations C. Evaluate existing standby generator capacity based on proposed addition of equipment Develop the system narrative C. Develop preliminary demolition plans C. Complete life -cycle cost analysis analysis on proposed systems C. Develop preliminary specifications C. Develop preliminary commissioning plan Once the above tasks have been completed, the requested 50% construction documents (including drawings and preliminary specifications), will be compiled along with a design analysis that will include the project calculations, life -cycle cost analysis, models and analysis, new equipment cut sheets, and a design narrative. We intend to submit these documents to KIB on Tuesday, September 4, 2012. We are proposing a two week client review period of the documents. This will be followed by an on -site review conference at KFRC that would tentatively be scheduled for Friday, September 21, 2012. During this review conference, the design team, NOAA (NMFS), GSA, and KIB representatives will discuss the project progress, the results of evaluations, the cost estimate, life -cycle cost analysis, and participate in a field walk through. The meeting will result in direction for how the design team should proceed through construction documents. After the review conference, the design team will begin progress toward the 100% design submittal. The 100% design effort will include the following tasks: Ventilation System Modifications C. Address review comments C. Finalize calculations C. Finalize ventilation flow rates C. Finalize system equipment size, ductwork routing, and associated power modifications C. Finalize lighting control modifications and updated generator one -line �R Transform ng Challenges into Solutions 's1 Serving the Arctic for over SO years " 'i°,�.�..�i,-�?u;G�,.:uW:.., "ran= n! -aa.: � h �6diN,t _ KODIAK ISLAND BOROUGH •__ Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification Finalize system narrative PDC is very Finalize drawings. system schematics, specifications, and contract front -end experienced in documents filtration systems, C. Finalize commissioning plan psychometrics, C. Compile documents for bidding humidification and Seawater Chilling System dehumidification, C. Address review comments application of C. Finalize calculations and system improvements outside air, and C. Finalize system equipment size, pipe routing, and associated power air distribution modifications within the space. C. Finalize generator loading design C. Finalize system narrative C. Finalize drawings, system schematics, and specifications C. Finalize commissioning plan Once the above tasks have been completed, the requested 100% construction documents (including the drawings and the specifications) will be compiled along with a design analysis. The design analysis will include the project calculations, models and analysis, new equipment cut sheets, and a design narrative. These documents will be submitted to KIB on Friday, December 14, 2012. Due to the holidays, the next client review period of the documents will be three weeks. This will be followed by a review conference at KFRC tentatively scheduled for Friday, January 4, 2013. During this review conference, the design team, NOAA (NMFS), GSA, and KIB representatives will discuss the project progress, the results of evaluations, the cost estimate, and any final changes needed to be made to the construction documents. Once given the notice -to- proceed, the design team will begin progress toward the final design submittal which will include addressing any review comments and making any needed changes. The final construction documents including the final drawings and specifications will be submitted to KIB on Friday, January 18, 2013. After the final submittal, the design team will begin preparation of the bid documents which will be submitted to KIB on Friday, February I, 2013. On Friday, February 15, 2013, the final bid documents for the ventilation system modification will be put out for solicitation. The seawater chiller modifications solicitation will be bid separately although the date has yet to be determined. t, Transforming Challenges into Solutions a;d x 8 �zy _:. Sli ... 'u d�iilt "g °.;.:.' ,. ria t 1 .:: c Serving the Arctic for over 50 years _:E' , wtu.6 ,uY `_ ..,...G �.'_'dro is hib ' -) ` 8 7.at KODIAK ISLAND BOROUGH ,� �. ^mom Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification EXPERIENCE Ventilation Upgrade Project Experience PDC's mechanical group has specialized experience in the design of ventilation systems to achieve a wide range of indoor environmental parameters. PDC is also experienced in filtration systems, psychometrics, humidification and dehumidification, application of outside air, and air distribution within the space. We are well versed in all aspects of ventilation design including: •: Industry standards and trends in the application of ASHRAE Standard 62.1 Ventilation for Acceptable Indoor Air Quality •: The requirements of building codes and standards • Specialized standards such as the AIA Minimum Requirements for Planning and Design of Health Care Facilities and AIA Minimum Guidelines for Planning and Design of Biomedical Research Laboratory Facilities. Project experience includes: - ; UAF School of Fisheries & Ocean Sciences Facility i. l'! at Lena Point. PDC provided mechanical and electrical v ' t ;iii design services for this important 30,000 sf research " ' laboratory facility. The facility includes 2 classrooms, L' ,% b i Reaching lab, and I I laboratories for a multitude of ; 41 ts 1 1 scientific disciplines, ranging from computer labs for > t W " statistical analysis to wet labs with a running seawater u s a ; system and saltwater tanks at a total project cost of O D5 "4i approximately $26.5M. . ' " PDC worked closely with the University of Alaska Facilities " f .- t If " t engineers and the users to help develop essential programming and planning documents, and supported the development of the Utility Study supporting this UAF facility. Energy efficient system selection was important factor in our design approach. The facility mechanical design includes specialized laboratory systems such as laboratory ventilation including building pressurization gradients, wet and dry laboratory layouts, fume hood exhaust, specialized waste systems, laboratory gas and water, seawater utilities and cooling, cold rooms, and energy savings building automation systems. Reference: Mike Ruckhaus, University of Alaska Fairbanks, (907) 474 -5299. ^mrt H Transforming Challenges into Solutions :,a �,_: a c t� .£+ +'7"` v ::: m - - 3,a,�'6�U . 8 :JS`�i�'k�ar�6da t.. '"', {z �.��}� I ! d ! I;�r' • ui�,.�iGf..,aar, x ... °�.y'eG� k ,.t c � v. Serving the Arctic for over 50 years ;, A4 'tiosiir A , P ; i , y ° , "w" 4 - '*"- ',:�'.„,, 4 : 2�yym • y m .; �,,,, MI KODIAK ISLAND BOROUGH . Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification , zir 't i 1 t , " t k a s . NOAA Ted Stevens Marine Research Institute, i , y y 1n ey r " Q; Juneau, Alaska. The Ted Stevens Marine Research Institute : v ` , is a new administrative and research complex for the NOAH 4 L ` „_ • 4 /" r 's and the NMFS on a site to be shared with the University of 1 W , Alaska's School of Fisheries and Ocean Sciences Facility (also } , ' I ; designed by PDC). The TSMRI houses a seawater intake r structure, seawater filtration house, specialized laboratories, �' N support facilities, administrative offices, common areas, and ,° a [?' " °'t� ` u: "` r -'",,,_: warehouse facilities. Common areas include conference rooms, a 225 -seat auditorium, library, cafeteria, day care facility, and fitness center. Laboratories include chemical and biology labs, wet labs, computer labs, and lab support facilities. A warehouse accommodates storage for all NO NMFS Regional Office programs and Auke Bay Laboratory departments, o 4;74- A key objective of the project is to provide state -of- the -art research space with emphasis on flexibility, energy efficiency w minimizing operations and maintenance costs, and , ", �� , svicik minimizing the facility's life -cycle cost. This is the first t: i h ,tt ,+�' �i(' -: r �? s � . i I ,`„,. : laboratory project in a cold regions environment designed f , * 4 � �; 04 under the LEED sustainable design rating system. ,,", t I top � PDC became involved with the project during the i ,f -3 - Environmental Impact Statement (EIS) and Concept Design" ' Phase. Our work included refining the space utilization program and capacity requirements; developing fundamental systems (number, type, arrangements, major equipment, distribution and rough sizes); preliminary sizing of major spaces for utilities and major distribution areas; and determining ways of distributing services throughout the facility. Following approval of the EIS and concept design and release of project funding, PDC completed full construction documents for bidding. a I, ,s , PDC's mechanical, electrical, and fire protection design services 4 ti b1�j I� I /, mow' included plumbing, HVAC, laboratory fume hood exhaust, .„""g"' seawater distribution, process cooling, wastewater treatment, i .m � '�i ' rc,1�� ,� electrical service and distribution, emergency power generation, as " jl r r 41;4 lighting, power, site electrical, communications, security, and �,��9 �" "� "'� '*�., �„ �y ,( direct digital controls. Reference: Tom Martin, PE, National A n: -t ' ��, .. �. ��* 1�, : �.� 4 Oceanic and Atmospheric Administration, Western v S4 � } . �' � . .,w, a Administrative Support Center, Seattle, Washington, (206) 526 - :x : r r # :I d .. 6382. Transforming Challenges into Solutions Py"s';,,'ti,�$ r r ^. 'i, , m - E c,. ,u., `,��: 4.at,d `._.'�4�,''" " +E"'in.�i•'i°"�3 w?•;yu 'wv�r!^°' �i':. �,a _� ,.F n.• 4 r4i Serving the Arctic for over 50 years ..s ai, `' ": _11,x:: .t sp,rF,'_.. ..,M P m] KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification UAF Life Sciences Facility, Fairbanks, Alaska. The ; The a y UAF Life Sciences Facility is a nominal 100,000 sf, $78M x ti . state -of- the -art researching and teaching laboratory facility .iu "F. t'' E c a at yr ;.` P- built in Alaska's interior region. The four-story facility includes utilidor links to the campus -wide utility system as tlgii a j 2 . ) s E well as surface and underground pedestrian and service links tiO # 3i sr to adjacent facilities. The civil and structural designs address e'�'N'' f 'r�slr `� challenging site geometry, topography, e, and soils f g g g rY� P g ra h , P Y drainage, a,- fie : � conditions. The facility is designed to be highly energy d � W ` efficient. Challenges included developing an efficient building for arctic conditions and optimizing building loads by use of a radiant floor system that handles concurrent heating and cooling for the facility. The building envelope employs an R -40 curtain wall system with an R -60 roof assembly. The radiant system effectively uses a four - pipe common load configuration which is the first application of its type in Alaska. A 1,800 -ton central steam absorption chiller system for campus distribution was designed consisting of (2) 900 -ton steam absorption chillers installed in the basement of the facility, coupled with (2) cross -flow cooling towers located on the site. The chiller plant is designed to run in the summer where it will use steam from the campus power plant. The facility is connected to this campus network for its chilled glycol source. In the winter, the campus chilled glycol system is shut -down due to low cooling load and the fact that the steam is used primarily for heating on campus. There are still cooling loads in the facility, so a wintertime free - cooling system was designed to piggyback on the building chilled glycol system using outside ambient air to chill the glycol for cooling. A unique challenge included matching specific heat recovery to systems based on application and life -cycle cost analysis. Due to the corrosive and toxic nature of the fume -hood exhaust system, a run - around style loop was used to transfer heat out of the exhaust stream to preheat incoming outside air. A higher efficiency heat pipe system was used to recover heat from the laboratory general exhaust stream. Rather than waste the heat from the chilled glycol system in the wintertime, outside air serving the ventilation units is initially drawn through a parallel duct with a coil that functions as a dry cooler for the chilled glycol system. The outside air is preheated and then routed back to the ventilation units for use in the building. Bypasses were installed to prevent overheating. Reference: Cameron Wohlford, UAF, (907) 474 -2627. Kodiak High School, Kodiak Island, Alaska. PDC is currently providing mechanical and electrical engineering design services for this project located in Kodiak's marine environment. The scope of work includes an 114,000 sf addition and 59,000 sf renovations to the high school. New and renovated spaces include the high school library, food service, gymnasium, classrooms, and administrative offices. The mechanical work includes a complete replacement of most central ventilation systems and all central heating plant systems. Electrical systems include complete lighting, power and IT /data systems. LED lighting systems P - � 5t � Transforming Challenges into Solutions • s e ::' ,L. . e u! '0 a 5!c'', 0 a S.Li,�! ; ,� 11=,.. 'i, M G p es t.:.,xt;�;rrG.''f4; a. iga . Serving the Arctic for over 50 years ...tam ` ,':'.+• 6ia _ :, alig,,. ., . "ui 1V '` � ' S "�� KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center P D C INC. ENGINEERS Seawater Chiller and Ventilation Modification are being evaluated for application. Concept design phases included close evaluation of alternatives systems for final selection with users and stakeholders. The design of this facility is being implemented with a strong focus on reliability, maintainability and sustainability. Energy efficiency is a high priority. Design using BIM is being accomplished with plans to integrate the BIM model into future Owner operations and maintenance processes. The facility is decided to support extensive and varied community use. Reference: Gregg Hacker, Operations Supervisor, Kodiak Island Borough School District, (907) 481 -2288 Pacific Northwest Research Station, Juneau Forestry Sciences Lab Design/Build, Juneau, Alaska. PDC recently provided the mechanical and electrical design ) 18l 15, r r including lighting, ventilation, and heating for this office and w� ^ s laboratory building designated for U.S. Forest Service xt,� 8 M .,- research and administration. This two floor facility is served d ' £ ' p w a 100 0/A VAV system with heat recovery for the lab r p n spaces and a traditional VAV system for the office spaces. a' " f A Special design consideration for energy conservation focused tve, " . �' +niuc on the use of low temperature water provided by ground source heat pumps serving the radiant floor heating system. The project was delivered using a design /build delivery method and a LEED Silver certification is anticipated. Reference: John Stimson, Dawson Construction, Project Superintendent, (360) 756 -1000. UAF Duckering Building Deferred Maintenance, Fairbanks, Alaska. PDC provided complete mechanical, electrical, structural, and civil engineering, as well as surveying services for the programming, concept development, upgrade design, and renovation of the 105,000 sf Duckering Building. The facility includes research and office space, laboratory, and classroom. Under this comprehensive $ 10M renovation, PDC substantially renovated the heating, ventilation, plumbing, and fire protection systems. Deferred maintenance and code compliance issues were addressed. New systems and equipment were selected to provide flexible, state -of -the -art environments, reduce maintenance and operating costs, and minimize facility life -cycle costs. Laboratory ventilation systems were selected to: C. Ensure proper ventilation rates • Provide coordinated hood exhaust and make up air 4. Maintain space pressurization control • Provide appropriate filtration levels • Provide the flexibility to accommodate varied and changing laboratory use Reference: Mike Ruckhaus, University of Alaska Fairbanks, (907) 474 - 5299. (4¥45 35 "py Transforming Challenges into Solutions , AS" Hi i3• na ;e r,"Ticai 4<n' ;; z ., , ds. .,, .... , x,k !1St r,,, . R v , �d;•" AMMO Serving the Arctic for over 50 years b .,. , =` II di at ; 'i tiisiliiii :,e.dka:.' a `'R'. N tivly 4cogr v- °L Y.:I i e Obi KODIAK ISLAND BOROUGH -' ''` Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification Passenger (PAX) Terminal Renovation, JBER, Alaska. PDC managed and provided all engineering services for the heating and ventilation upgrades at the terminal. The original structure was initially constructed in the I 950s and the cooling system had not been updated since the installation of non- operational windows. As a result, the temperature inside during the summer frequently exceeded 95 F. The work involved providing a new heating and ventilation variable air volume system for a 27,000 sf area including conversion to a DDC system with new state -of -the -art direct digital controls. Replacement of all worn and degraded HVAC components sized according to the A &E's heating and cooling load calculations determined that several small, aging air handling units located above the ceiling were demolished, and two new central air handling units and a chiller installed. Reference: Brian Dohmann, USAF, (907) 552 -5445. Seawater Systems Project Experience PDC has unique and diverse specialized experience with seawater systems. We have developed designs using conventional refrigeration cycles, seawater -based cooling systems and groundwater -based cooling systems. PDC have used a range of heat transfer fluids, based on the specific application, including glycol -based water mixtures, treated water, and special heat transfer fluids. PDC has also designed air - cooled compressor /condenser chillers, closed -loop fin -fan coolers, hybrid wet coil condensers, heat recovery chillers, and are the design for a ground source heat pump application. Project experience includes: w , ltr UAF School of Fisheries & Ocean Sciences Facility at r� a Le na Point. As • previously described under the Ventilation • . 7 Y m. ,, u,,, t Project Experience section, PDC provided the mechanical and At'? 5 w d rp electrical design services for this important 30,000 sf research w s I , laboratory facility. The facility includes 2 classrooms, !teaching I ,w 't f , lab, and I I laboratories for a multitude of scientific disciplines, �° 11 { '17 cc! ' n I': ranging from computer labs for statistical analysis to wet labs ' 3 t w with a running seawater system and saltwater tanks at a total j r" r ' .i p roject cost of approximately $26.5M. Energy efficient system c ,, 6 _ , ,r > selection was important factor in our design approach. The facility mechanical design includes specialized laboratory systems such as laboratory gas and water, seawater utilities and cooling, cold rooms, laboratory ventilation including building pressurization gradients, wet and dry laboratory layouts, fume hood exhaust, specialized waste systems, and energy savings building automation systems. The electrical design incorporated lighting systems such as direct/indirect pendant mounted lighting, energy efficient lighting controls, high efficiency motors at efficient voltages, emergency power generation with exhaust heat recovery, premise distribution system meeting requirements of TIA/EIA 568B, electrical service through environmentally sensitive drainages, classroom and paging system sound reinforcement and distribution of video within the facility. Reference: Mike Ruckhaus, University of Alaska Fairbanks, (907) 474 -5299. r7 i1 Transforming Challenges into Solutions t i:3 :P - :..,� IIiF. 4 ' ° ,. .e 4:= 'f^' '4. w .w �uv" t +' i" _:F..sr f 3E` -aN'd ., 1 °.3�a' . . I�ISSS a, �� 'wa:.' » .. �m.m,3a Serving the Arctic for over 50 years L "emu ''---- ` aii ^"°.rl`nn L�t o'i , - -4°' "n -n i gt- '"' . , lir x" "'i?ai:F v f. ' r, ,r x3 T'#nAilo .,., +a.: x - KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification i NOAA Ted Stevens Marine Research Institute, Juneau, ,h r 1i .1..T. % Alaska. As previously described, the Ted Stevens Marine 3 .t ' Research Institute is a new administrative and research complex ra `" " t t "` . a ,,, for NOAA and the NMFS. The TSMRI houses a seawater intake $„� "y fig,` f t . structure, administrative offices, common areas, specialized .,tom' ` ,� t t '" 'r i labor seawater filtration house, support facilities, and 7 ' , 1 3 P . i -` warehouse facilities. Common areas include conference rooms, a ` i 225 -seat auditorium, library, cafeteria, day care facility, and fitness 17 t a` v - i ` center. Laboratories include chemical and biology labs, wet labs, if 4- its computer labs, and lab support facilities. A warehouse accommodates storage for all NOAA/NMFS Regional Office programs and Auke Bay Laboratory departments. A key objective of the project is to provide state -of- the -art research space with emphasis on flexibility, energy efficiency, minimizing operations and maintenance costs, and minimizing the facility's life cycle cost. This is the first laboratory project in a cold regions environment designed under the LEED sustainable design rating system. PDC's mechanical, electrical, and fire protection design services included plumbing, HVAC, laboratory fume hood exhaust, seawater distribution, process cooling, wastewater treatment, electrical service and distribution, emergency power generation, lighting, power, site electrical, communications, security, and direct digital controls. Reference: Tom Martin, PE, NOAA, Western Administrative Support Center, Seattle, Washington, (206) 526 -6382. Other Relevant Project Experience Renovation and Upgrades: PDC has a broad range of renovation experience. In the last 5 years, we have been responsible for the renovation of well over 2.5 million square feet of built space. Our renovation design focuses on the critical issues of clear definition of existing conditions, concise assessment of repair versus replacement, new and existing systems integration, and construction phasing. PDC recently completed extensive renovation and upgrade design projects at the Ted Stevens Anchorage International Airport; South Peninsula Hospital; various projects at Providence Alaska Medical Center; and minor tenant improvements at the UAA Engineering Building. Condition Surveys, Programming, and Planning: PDC brings extensive experience with field reviews, inventory and condition surveys, code analysis, minor and major maintenance programming, upgrade analysis, and capital projects planning. Our proposed team has extensive experience in planning level cost estimating and in the application of life -cycle cost analysis as a decision making tool in evaluating alternatives and establishing priorities. PDC routinely supports our clients in assessing upgrade requirements, evaluating and selecting alternatives, identifying and prioritizing upgrade work, and planning phased project implementation. We recently participated in a condition survey, upgrade analysis, and life -cycle cost analysis of alternative ',4112,9i Transforming Challenges into Solutions I s r 14 :� ,,,� 1 ., W t� " "�K:,' �a Fi`q= . . ".�+_7',1�' °_' n er k'.3�� >�� ; �'d�'u'�" Yt' �,.':.. K sE' :::— , Serving the Arctic for over SO years g4i B�FOSIffia °. • .auJeffiK=I cg fit h � E .� mu:m Xsi l3 . ff �s � � �.: g KODIAK ISLAND BOROUGH ri.A Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification upgrades to the Kodiak High School. Subsequent to that work, PDC proceeded PDC has in - depth with a comprehensive concept design that included a phased construction plan. experience with HVAC Upgrades: PDC has been designing heating, ventilation, and air lab facility related conditioning systems serving universities, clinics and hospitals, laboratories, research, offices, administrative facilities, and a host of institutional and public spaces characteristics for over 35 years. Upgrade experience ranges from system evaluation, retro- including commissioning to component replacement to full system replacement. Of specific seawater systems; interest, our experience includes: ventilation and C. Teaching and research laboratory HVAC systems exhaust systems; VAV air distribution systems including laboratory VAV exhaust and make -up hazard and air systems and specialized pressure control systems contaminant C. Central station air handling units and VFD applications control; chemicals C. Humidification and humidity control and lab gases; C. Start - up and commissioning utilities; and Recent representative experience includes the U.S. Forest Service Pacific Northwest Juneau Laboratory, the UAF School of Fisheries & Ocean Sciences information Facility, and the NOAA Ted Stevens Marine Research Institute. PDC's recent UAF technology and Life Sciences Project employs an extensive chilled water cooling system, a closed data systems. loop free - cooling sub - system, and is coupled with a campus -wide absorption chiller - -_M and district cooling system. Laboratory Design Experience: PDC's MEP experience with Government laboratory /research facilities and systems is comprehensive. Our experience includes support in planning and programming at the development stages, as well as detailed design, construction phase assistance, and post occupancy evaluation. PDC's laboratory and research facility experience includes wet labs, biohazard environments, dry labs, teaching and research labs, collaborative space, administrative, and support space. PDC has in -depth experience with lab facility related characteristics including seawater systems; ventilation and exhaust systems; hazard and contaminant control: chemicals and lab gases; utilities; and information technology and data systems. PDC has dealt with critical issues affecting the successful and sustainable operation of these facilities, such as: C. Fume hood exhaust systems C. Environmental control C. Atypical structural loads C. Space pressurization C. Foundations for supporting equipment, C. Moisture and humidity control infrastructure and components C. Hazardous materials handling Dynamic loads and vibration control q� k Transforming Challenges into Solutions " "- T Ai { .'n iurs , .. , ... �C,'�Q . 31N 4 3 r u.m-.Y _. t.'. Serving the Arctic for over 50 years awn J` s_.,. a'��? � a ,:1111 „i;' 4 so �”` KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC I N C. ENGINEERS Seawater Chiller and Ventilation Modification • Contaminant control • EMI /RMI • Process cooling and chilled water systems • Computer and communications • Lab gas systems • Energy conservation • Specialty systems •S Operations and maintenance • Conditioned power supply and back -up Growth and change flexibility power PDC has extensive experience working closely with users, facility engineers, operating and maintenance (O &M) personnel, and specialty consultants beginning with the programming phase and continuing through the detailed design phases to assure the critical requirements of the lab, research, and supporting spaces are captured, defined, characterized, and successfully and sustainably achieved in the finished facility. Close coordination of all project elements and seamless integration of those elements into the overall design is key to the success of the project. The PDC design team frequently employs Room Criteria Sheets (RCS) as a key tool in documenting and coordinating key project requirements throughout the programming and design process. The RCS succinctly describe room and equipment requirements and features. Mechanical, plumbing, and electrical systems utilities which are needed to support the lab operations and equipment are clearly and succinctly delineated on the RCS and tracked through the design process. Start - Up, Testing & Balancing, Commissioning, and (O &M) Training: PDC recognizes the critically important aspects of start -up, testing and balancing, commissioning and operations & maintenance (O &M) training and documentation. PDC routinely participates in commissioning processes and in the development of O &M material and training programs. A representative list of laboratory and research facilities includes: NOAA/NMFS Ted Stevens Marine • State of Alaska Consolidated Public Health Research Institute at Lena Point Laboratory, Anchorage • UAF School of Fisheries and Ocean • DEC Food and Seafood Safety Lab, Science Facility at Lena Point Anchorage • UAF Biological Sciences and Research o Poker Flat Range Administrative Center Facility at University of Alaska Fairbanks and Lidar Research Laboratory, Fairbanks C. USFS Pacific Northwest Juneau Laboratory •• Amundsen Scott South Pole Station, NSF Energy Technology Center, University of Research Station at the geographic South Alaska Fairbanks Pole UAF Life Sciences and Research Facility, • NSF Sub - surface Flux Facility, Summit University of Alaska, Fairbanks Station, Greenland • Center for Disease Control CDC Alaska Center, Anchorage Transforming Challenges into Solutions 16 rd( E � e`1^ Wu . .. "!"^ �, • •^ . Y4i gg e . k . �in�R,1 .'k ^'^''"?' i ,uI.6i:uR.mfll� � 3 A.t? � �:HH:kte,w9`i 4 •r "':. �.9 Mv.a'Id'�hS�NMR_ Oilarrattel Serving the Arctic for over 50 years G „ ,JP ” k ,r z „; r' 1 ,'r.. ' =+sg P a re71 KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification Energy Conservation: PDC has extensive experience with facility energy audits PDC routinely and energy conservation analysis. Under a term contract for the Alaska Native Tribal Health Consortium. we performed comprehensive energy audits on building performs systems at a number of healthcare facilities around the State. Several years ago, specialized PDC provided services to the Alaska Energy Authority evaluating energy audits and envelope analysis energy conservation measures proposed under the Department of Energy including thermal Institutional Conservation Program. We were trained as energy audit instructors. For the U.S. Army (multiple bases), PDC provided comprehensive base -wide analysis; life - cycle building energy audits and energy conservation opportunity analysis under the DoD cost analysis; Energy Engineering Analysis Program. energy modeling PDC routinely performs specialized envelope analysis including thermal analysis; life- and standards cycle cost based economic insulation thickness analysis; energy modeling and Compliance; standards compliance: vapor retarder and condensation analysis; thermal break analysis; and more. For the USACE, we recently evaluated the application of vapor retarder and transpired solar collectors with HVAC systems. In both Fairbanks and Juneau, we condensation are implementing ground source heat pumps technology in building heating. analysis; thermal PDC is recognized leaders in the broader application of energy conservation, break analysis; energy efficiency, and sustainable design. Our engineering staff includes 13 LEED and more. credentialed staff. We have extensive experience in the application of building energy modeling tools in evaluating and optimizing energy enhancement strategies. Recognized Experts in Arctic and Cold Region Design: PDC's experience in designing facilities for remote cold regions has taught us each project site is unique. Each project deserves and is given a fresh look. Our team approach to the design process places the experience and diverse background of our staff at the disposal of the project thereby providing the project with the complete breadth of experience embodied within the firm. The proposed members of the team for this contract all have extensive experience in design for cold regions. As an Alaska firm, our frame of reference and our reputation have been rightfully earned based on refinements of Arctic Engineering fundamentals. Energy Efficiency: Energy efficiency has always been an important focus of PDC's design practice. We have designed energy efficient facilities throughout Alaska and as far away as McMurdo Station in Antarctica; Summit Station in Greenland; as well as the Russian Far East. Energy efficiency begins with "big picture” decisions such as orientation of the building on the site. It is then carried through to the design of the thermal envelope (i.e., walls, roof, windows, and doors); selection of mechanical systems that are efficient but also maintainable; and selection of appropriate lighting systems for both the site and building illumination. Those who will use and maintain the facility are also part of the equation and PDC values their input. Along with a commitment to energy efficiency, PDC also embraces the broader commitment to sustainability and the creation of facilities that promotes the health and comfort of the building occupants. mr. Transforming Challenges into Solutions np � 1 sY + E . , .. .. ,. CTS 1'dL' try � � r f,�xv'�uJG� +.� ^.�+s�r��i�G:L m ��`WititG� . j.. . =4 "y .. �^I.. � ' ��.:.. • .'i'.��Ei.�3,.? i;,' Serving the Arctic for over 50 years r dagger un -r ro KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification PDC fully realizes that KIB values energy efficiency in their facilities and specifically At each stage for this project. Our entire team (especially our mechanical and electrical engineers), have been providing energy and environmentally - friendly design of the process, solutions in Alaska for over 35 years. We will bring this experience forward to the stakeholders benefit the KFRC project. PDC's 13 LEED credentialed staff approach sustainable and design team design from a practical, real world perspective that balances energy conservation, will have a clear cost effectiveness, and maintainability. picture of Energy Modeling and Life -Cycle Cost Analysis: PDC has extensive the projected experience and routinely uses building energy modeling and life -cycle cost analysis in systems selection and application. We have a detailed understanding of the first cost, requirements and objectives of LEED, ASH RAE 90.1, and ASH RAE 189, and apply operating cost this background to assessing project goals, evaluating alternatives, and working with and long - term the stakeholders to make appropriate selections. PDC likes to integrate the energy modeling and life -cycle cost analysis into the design process at the very beginning to life - Cycle cost of include: the alternatives • Establishing goals and objectives and the decisions. ❖ Exploring energy source options and costs • Understanding the experiences and capabilities of the stakeholders • Identifying alternatives At the earliest stage, we will compare and contrast major alternatives. At each subsequent stage of the design process, we will use the energy modeling and life -cycle cost analysis to compare more and more detailed aspects of the alternatives, make selections, and refine design decisions. At each stage of the process, the stakeholders and design team will have a clear picture of the projected first -cost, operating cost and long- term life -cycle cost of the alternatives and the decisions. The PDC team recognizes how critically important the reliability and maintainability of the building systems are to sustainability and achieving the long -term goals of the project. We will focus our close attention on evaluating systems selections with O &M requirements. Our team will consider sources and costs for repair and replacement and focus on matching system selection and complexity with the experience and expertise available for operation and maintenance of the systems. PDC places strong importance on the selection of equipment and materials that have demonstrated proven successful performance in comparable environments. We will place strong emphasis on systems commissioning at the completion of construction to assure systems are turned over in their properly operating condition. Our team will place significant importance in providing quality O &M data and accomplishing comprehensive O &M training. Our team excels at taking an active role in this area. �^^^nt Transforming Challenges into Solutions l , • l 18!� x ,-"� .. 4.al..7'.'.a"..c4 i 01 "�J*s`' . t 7-rrs5 ,. „7,7.. ---, . Serving the Arctic for over 50 years F: a . s.m . ,., n G .,, F „ _ �+!�', �ri,� E � r #g�iee . _ x i ° {p, b ' Abarsain KODIAK ISLAND BOROUGH � Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification PDC's mechanical and electrical team has some exciting examples of energy efficient PDC has applications in public facilities: an excellent PDC's design of the UAF School of Fisheries at Lena Point (Juneau) track record incorporated seawater cooling. of providing PDC's MEP design for the UAF Life Sciences Facility (now under construction) is the first application of radiant floor heating and cooling in an practical, Alaska public facility. cost effective, C. PDC pioneered and is now participating with the Fairbanks North Star and realistic Borough and the Cold Climate Housing Research Center in the design and engineering testing of the first solar- assisted ground source heat pump application in the U.S. using annual earth mass thermal storage. design on time C. PDC is providing mechanical and electrical design services associated with and within budget. the Sealaska Heritage Center which is targeting LEED Gold certification. C. PDC is providing mechanical and electrical design services associated with the U.S. Forest Service Forestry Sciences Lab in Juneau (under construction), that is using ground source heat pumps for building heating and domestic hot water. C. In PDC's design for the Chena Flood Control Project Office Modernization, the PDC team assisted the owner with procurement of design and installation of a 30 kilowatt flat -panel solar array providing green power to the facility's power system. History of Completing Projects On -time and Within Budget PDC has an excellent track record of providing practical, cost - effective, and realistic engineering design on time and within budget. PDC's success is the direct result of the quality of our work and the value -added service we provide. The quality of PDC's construction documents contributes significantly to the ability to monitor and assure construction contractor performance and control construction budgets. References and Letters of Recommendation Our proposal contains a current Letter of Recommendation as well as past client surveys and client evaluations. They are all located behind the "Letter of Recommendation and Certificates of Insurance" divider. History of Working with Project Teams, Clients, and User Groups PDC routinely works with clients and users group as the design team works through the project development process. It brings all of the project stakeholders together to focus on the project at the most critical stage. It is a mechanism that facilitates communication, the sharing of past experiences and "lessons learned ", and enables the study of creative ideas, and the identification and evaluation of alternatives. It is also an excellent venue for value engineering. This process helps ensure the project goals and objectives, challenges and opportunities, as well as the various risks and constraints are all clearly defined and understood by the entire team. Transforming Challenges into Solutions "w.9 Ld' .... filt t=,Mart& r ' ". ai�ed..L'EC 5. .. � '=fl - ,� �: �':�' uHwfiaia Serving the Arctic for over 50 years 7.1 "ny zi A °— o --� ^ , e —" e �,,. .. v.r " ion „ '. ,,.il°' 3R'�r§"(p( „' j. .at! . °; .. ..,�., u..h6 - - a...na + 4� . KODIAK ISLAND BOROUGH E Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification 4.3 PRESENTATION Firm -wide, PDC's PDC has carefully reviewed the RFP, amendment one, the scope of work, and all current contract attachments to strive to present our materials in a complete and clear way in backlog is conformance with the RFP instructions and our interpretations of the desired approximately 55 deliverables. percent of capacity 4.4 AVAILABLE RESOURCES and we are able to Resources Available to Accomplish the Project in a Timely execute Manner approximately Each key team member assigned to this project has the time available and is 100,000 Iabor- committed to the needs of the project. Supporting our key team members, PDC hours annually of has significant depth of resources, professional staff and technical support project work. necessary to successfully complete this project. Firm -wide, PDC's current contract backlog is approximately 55 percent of capacity and we are able to execute approximately 100,000 labor - hours annually of project work. We recently completed major design projects for the UAF (Life Sciences Facility), SeaAlaska Heritage Institute, and the USFS Juneau Forestry Science Laboratory; allowing key personnel and supporting staff to fully commit to the requirements of this project. Proposed Sub- contractors We propose the use of Tony Jensen, AIA, for architectural support. Tony is a founding Principal of Jensen Yorba Lott and is the prime consultant for the Kodiak High School project (with PDC as a subconsultant for MEP design services). For cost estimating, we propose Jay Lavoie who is the President and Owner of Estimations Inc. Jay has provided professional cost estimating services for thousands of Alaska projects, including the Sea Life Center in Seward. Both of these firms have a long- standing working relationship with PDC. Process to Complete Site Visits, Inspections, and Other Aspects of the Contract PDC routinely provides construction phase services. For most of the projects that we have designed, we are retained by the client to provide assistance during construction, including submittals and shop drawings review, addressing contractor questions, and performing periodic construction site observations. We frequently perform both substantial completion inspections and final inspections, as well as warranty inspections. We have the expertise to perform special inspections (structural) on request from KIB. Our team has been involved in a number of specialized tasks during construction as well. We have participated in O &M training, and have helped develop O &M Manuals. We have developed commissioning specifications and can either be the commissioning agent or participate as members of the commissioning team during final start -up testing and demonstration of mechanical and electrical systems. Throughout Winn Transforming Challenges into Solutions Serving the Arctic for over SO years 114 :el tt,.' ;iii 'p r ' v."°-r--- "v !.,"t�i?6 api,m ,,, .o°YAsl r';Er'AP,, day .e;' LMia:a.:'.•;: Fib arr erc„Uµn,a. KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification construction PDC will stand at the ready to execute periodic on -site inspections for PDC has any problems or unforeseen circumstances that may arise. put together a Other Client Conflicts design team with the Neither PDC nor any our proposed sub - contractors have any client conflicts that will interfere with its timely completion of either phase of this contract. knowledge and 4.5 SCHEDULE the manpower to comfortably Understanding of Schedule and Ability to Meet or Exceed It achieve the As mentioned under the "Potential Problems" section, funding for this project expires proposed in roughly five years. Thus, keeping the design delivery on schedule will be critical project schedule. as it may affect the construction phase of the project. PDC has put together a design team with the knowledge and the manpower to comfortably achieve the proposed project schedule of 100% design by December 15, 2012 and Final Bid Documents ready for solicitation by February 15, 2013. Schedule (with milestones, staff /resources, and time constraints for each phase) PDC has provided a Utilization and Preliminary Schedule located behind the "Schedule" divider. It includes key milestones, staff resources as well as their estimated percentage of time that will be devoted to each outlined task. It includes all phases of the projects and graphically depicts how our team will successfully meet the desired project timeline. 4.6 PERSONNEL AND MANAGEMENT PLAN Team Introductions, Roles, and Responsibilities The following narrative offers an introduction to our team along with their roles and responsibilities for this project. STEVE THENO, PE Principal in Charge & QA /OC Manager: Steve is the leader of PDC's Complex Facilities Group and has vast experience in the delivery of a broad range of large and technically complex projects in Alaska. He was Principal in Charge for MEP engineering services for both the NOAA Ted Stevens Marine Research Institute and the UAF School of Fisheries and Ocean Sciences Facility located in Juneau, both of which applied specialized seawater chilling and ventilation design challenges similar to this project. Steve is also serving as the Principal in Charge for MEP services for the $60 million Kodiak High School. Transforming Challenges �+^ Tr into Solutions 4 R r,t n?t"''`^" ? - 4 w I'Si"u''''�' ; w Serving the Arctic for over 50 years a.�.'i d ,.asr. Alen Ic a?Y!rz '..t'M'�.. War LAster r iat aw"i'as.' '. "I .4 �C��f�'. � f Y. td� Y 4iLlil," T�. k `Aagta:�.mS �, tiQ KODIAK ISLAND BOROUGH Kodiak Fisheries Research Center PDC I N C. ENGINEERS Seawater Chiller and Ventilation Modification Steve's responsibilities as the project's Engineering Quality Control Manager will I Both Steve and include ensuring the engineering goals, objectives, challenges, and opportunities Danny have relevant are clearly defined, addressed and achieved through the design and construction process. He will establish quality control and quality assurance procedures for experience having the team and lead formal technical peer reviews and constructability reviews at provided the major design milestones. management and DANNY RAUCHENSTEIN, PE, LEED -AP mechanical design Project Manager and Lead Mechanical Engineer of Record: j for the NOAA Ted Danny is a seasoned Engineering Project Manager and Mechanical Engineer who Stevens Marine brings over 14 years of specialized experience to the project. He has unique and extensive experience in the design of MEP systems and very specialized j Research Institute experience with HVAC and plumbing system design for high performance and the facilities including scientific, research, and laboratory space. His experience UAF School of encompasses seawater systems, process piping design for seawater systems, systems control design, pressurization control, fume hoods, specialized exhaust Fisheries and Ocean systems, critical humidity and temperature control, and filtration systems. 3 Sciences facilities. Danny's expansive design of laboratory ventilation systems includes seawater laboratory ventilation systems, various types of snorkel hood systems, fume hood systems, and dedicated hazardous materials ventilation systems. He has served as Lead Mechanical Engineer for a number of relevant projects including the NOAA Ted Stevens Marine Research Institute and the UAF School of Fisheries and Ocean Sciences facilities. Danny has excellent management and communication skills and the ability to focus on the big picture while assuring all of the stakeholders needs and input are heard, understood and appropriately incorporated. As Project Manager he will lead the team and coordinate the various disciplines deliverables so the project stays on schedule and within budget. He will also serve as the Lead Mechanical Engineer ensuring realistic design solutions and quality deliverables. ROGER FULL, PE, LEED -AP Technical Review & Mechanical Engineer: Roger joined PDC as a Senior Mechanical Engineer in 2008 and brings over 14 years of experience to the team. He has a strong background in the full spectrum of design services; from conceptual design, calculations and equipment selection through detailed design, drafting, specifications, and construction documents. Roger has a strong focus on developing systems and solutions that incorporate the skills, preferences and experience of the users and operators, that provide robust, reliable, cost effective installations and foster energy efficiency and ease of operations and maintenance. He will provide additional technical review services and mechanical support for the project. r{'aR" Transforming Challenges into Solutions 22 t , .. ^ate i ; .�g 59 r 4 n.:t . .9, y 1,77s .: p..T' Fe. #'' is G� = �c�b�.:r, M. �.✓ ', i r� i _ pn�.:uti Serving the Arctic for over 50 years iSm11n i .. .u34:3EI!iv�i . , w�... gtl t i di :� k. . t b t4t .. :i l ra r F E Mlat1E' KODIAK ISLAND BOROUGH N . Kodiak Fisheries Research Center PDC INC. ENGINEERS Seawater Chiller and Ventilation Modification COLIN FAY, LEED AP BD +C Support Mechanical and Sustainability Specialist: Colin has over four years of experience providing mechanical engineering services on projects throughout Alaska. He will provide mechanical design support and use his sustainability expertise to benefit the project. He has extensive experience in building HVAC systems, plumbing systems, and fire protection systems. Supporting his design experience and expertise, Colin has extensive experience in inventory and condition surveys, energy efficiency studies, construction administration services, sustainability and LEED certifications, commissioning, and construction /warranty inspections. BRIAN HAYDEN, PE, LEED Green Associate Lead Electrical Engineer of Record: Brian will serve as the Lead Electrical Engineer of Record and be responsible for all electrical aspects of the project. He has over 10 years of experience in electrical engineering design, specifications, and construction phase services. He has participated in the design and construction of a wide range of projects including research facilities, laboratories, education facilities, emergency power generation, energy audits, and site assessments. Brian also has provided fire alarm and fire detection systems design for various types of facilities. He is currently an electrical engineer for the Kodiak High School addition and renovation project. Additionally, Brian is a LEED Green Associate. He brings specialized lighting and power design experience and has provided electrical support in the area of energy analysis. MATT EMERSON, PE Lead Structural Engineer of Record: Matt has over 13 years of experience in structural engineering and over 25 years working in the construction industry. He is a registered Professional Engineer in the State of Alaska, has a master's degree in civil engineering (with a structural emphasis), and manages PDC's Structural Department. His construction background brings practical solutions to engineering projects. Matt will serve as the Lead Structural Engineer of Record and be responsible for all structural aspects of the project. He is very experienced with seismic bracing and support of mechanical and electrical systems. He is also skilled in lateral analysis for buildings and building components using the most current codes and up -to- date software. TONY YORBA, AIA Lead Architect of Record: As the Lead Architect, Tony will provide all architectural design services required by the project. In his more than 25 years with the firm, Tony has managed projects from Ketchikan to Kodiak for private, municipal, state, and federal clients. He has the ability to translate the requirements of projects into award winning designs that are functional, technically sound, and responsive to the environment. �. Transforming Challenges into Solutions 23 ,.,o ,v, r .F wi 5 ®s.. ° „�. "� t MELT: . .. � Serving the Arctic for over 50 years KODIAK ISLAND BOROUGH ., Kodiak Fisheries Research Center P0 C INC. ENGINEERS Seawater Chiller and Ventilation Modification JAY LAVOIE Cost Estimating: Jay brings 32 years of cost estimating experience in Alaska and will provide all the cost estimating for the project. In quantifying the scope of a project, Jay's efforts focus beyond just the use of measure and counting. Quantification at early stages is produced by modeling and parametric methods, using a combination of historic data and engineering tools. Pricing is done using current pricing of materials, labor and contractor markups, where possible. In addition, he uses historic data for comparative pricing and quality control benchmarks in the estimating of a project. As shown on his full resume, Jay has many provided the cost estimates for quite a number of research facilities including the NOAA Ted Stevens Marine Research Institute Original Facility and Wet Lab Expansion and the Alaska SeaLife Center. He will be able to apply this past costing experience to benefit the project. Team Resumes Our team's detailed resumes are located behind the 'Resumes" tab. 4.7 Fee Per the RFP instructions, our proposed fee schedule has been included in a separate sealed envelope and appropriately labeled. It includes our teams estimated hours for each discipline broken down according to the fee schedule for each element of work. Proposed number of site visits and associated travel expenses are indicated separately. Thank you in advance for your time and consideration! 1 Transforming Challenges into Solutions .. � 24�, � '��„GY °I:''3 ,�'.'-_• y P„ . �";ri M „ .. Serving the Arctic for over 50 years RESUMES STEVEN M. THENO, PE PDC INC. ENGINEERS Principal in Charge & QA/QC Manager REGISTRATION Steve Theno is the leader of PDC's Complex Facilities Group and brings over 35 years of Professional Mechanical En experience in the delivery of a broad range of Alaska — ME5134 (1981) large and technically complex projects in 4 Alaska. Steve has a strong background in high, - EDUCATION performance indoor environments; energy and sustainability; operability and maintainability; B.S., Mechanical Engineering, :1 , University of Washington, 1978 and life -cycle cost evaluation and analysis. ", • Graduate Engineering Studies, Steve has worked extensively in Alaska's coastal University of Alaska Anchorage marine environments and specifically in Kodiak. ,.pf:k• , , He was Principal in Charge for MEP engineering PROFESSIONAL services for both the NOAA Ted Stevens Marine Research Institute AFFILIATIONS and the UAF School of Fisheries and Ocean Sciences Facility located in American Society of Mechanical Juneau, both of which applied specialized seawater systems and Engineers (ASME) ventilation design challenges similar to this project. Steve is also serving as the Principal in Charge for MEP services for the $60 million Association of Heating, Refrigeration, Kodiak High School. and Air Conditioning Engineers (ASHRAE — Former President of the Steve's responsibilities as the project's Engineering Quality Control Alaska Chapter & Former ASHRAE Manager will include ensuring the engineering goals, objectives, Engineer of the Year) challenges, and opportunities are clearly defined, addressed and National Society of Professional achieved through the design and construction process. He will Engineers (NSPE) establish quality control and quality assurance procedures for the team Professional Engineers in Private and lead formal technical peer reviews and constructability reviews at Practice (PEPP— National Chair) major design milestones. Steve's particular value lies in his ability to bring his many years' of dealing with design, renovation, and trouble - American Society of Hospital shooting MEP systems to a new project and quickly identify the areas Engineers (ASHE) requiring special attention. He will use his skills to develop the standards, designs, and programs which will result in high quality REFERENCES complete solutions which answer the needs of not only today's Mike Ruckhaus, UAF, (907) 474 -5299 demands. but function well into the future. Robert J. Gries, PE, Project Manager, PROJECT EXPERIENCE NOAA, (206) 526 - 4837 UAF School of Fisheries and Ocean Sciences Facility, Lena Surendra Wadhwa, U.S. Army Corps Point, Juneau, Alaska. Principal in Charge for the design of of Engineers, (907) 753 -5716 mechanical, electrical and seawater systems for this 30,000 sf. research facility. The facility mechanical design includes specialized laboratory TOTAL YEARS systems such as laboratory gas and water, seawater utilities, cold EXPERIENCE rooms, laboratory ventilation including building pressurization 35 years gradients, wet and dry laboratory layouts, fume hood exhaust, specialized waste systems, and energy savings building automation YEARS WITH PDC systems. 35 years 2700 Gambell Street, Suite 500 Anchorage, AK 99503 T: 907.793.3200 - 1 - F: 907.743.3295 STEVEN M. THENO, PE Principal Mechanical Engineer & QA/QC Manager NOAA Ted Stevens Marine Research Institute — Lena Point, Juneau, Alaska. Steve served as the Principal in Charge for this project that provided mechanical, electrical and fire protection engineering design. Services included plumbing, HVAC, fume hood exhaust, seawater distribution, process cooling, wastewater treatment, electrical service and distribution, emergency power generation, lighting, power, site electrical, communications, security, and DDC controls. A key objective on the project was to provide state -of -the -art research space with emphasis on flexibility, energy efficiency, minimizing operations and maintenance costs, and minimizing the facility's life cycle cost. The facility includes seawater intake structure, administrative offices, common areas, seawater laboratories, seawater filtration house, support facilities, and warehouse facilities. The offices and common areas include offices, office support spaces, conference rooms, and library. The laboratory portion of the facility includes chemical and biology labs, seawater and fresh water wet labs, computer labs and lab support facilities. A warehouse accommodates storage for all NOAA /NMFS Regional Office Programs and Auke Bay laboratory departments. PDC was initially involved with the project during the EIS and Concept Design Phase. PDC's services included review and refinement of the Program and its requirements, assessment of services with estimates of delivery capacities required for the facility, development of fundamental systems (number, type, arrangements, major equipment, distribution and rough sizes), preliminary sizing of major spaces for utilities and major distribution areas, and determining ways of distributing services throughout the facility. This work involved planning and analysis of alternatives to co- locate with the UAF School of Fisheries and Ocean Sciences Facility. Kodiak High School, Kodiak Island, Alaska. Steve is the Principal in Charge of the mechanical and electrical engineering design services for this 114,000 sf addition and 59,000 sf renovations. New and renovated spaces include the high school library, food service, gymnasium, classrooms, and administrative offices. The mechanical work includes a complete replacement of most central ventilation systems and all central heating plant systems. The intended heating system will include a ground source heat pump and oil- fired boilers, integrated for optimal efficiency. Heating water pumps will be controlled to match actual demand. Ventilation equipment will be controlled to reduce design maximum air flow based on indoor air quality monitoring. Where ventilation air flow cannot be reduced, heat recovery air -to -air heat exchangers will be used. The project will be designed with Revit as an LOD 300 model, with specific elements taken to LOD 500. Alaska Regional Hospital Lab Renovation, Anchorage, Alaska. This project consisted of additional space for the pathology lab as well as a complete remodel of the existing lab to provide much needed floor area for the expanded microbiology lab, blood bank and core lab functions. The space for pathology consisted of approximately 2,700 new square feet, and microbiology and core labs and blood bank included approximately 5,200 square feet of renovated space. PDC worked closely with lab personnel to define mechanical, plumbing and electrical equipment requirements, which included coordination with AIA guidelines for area pressurization and specialty exhaust hood for lab equipment. PDC updated the lighting systems to meet current IES guidelines for lab lighting levels. Pacific Northwest Research Station, Juneau Forestry Sciences Lab, Juneau, Alaska. Principal Mechanical Engineer /. PDC provided the mechanical design including ventilation and heating for this office and laboratory building designated for Forest Service research and administration. This two floor facility is served with a 100% O/A VAV system with heat recovery for the lab spaces and a traditional VAV system for the office spaces. Special design consideration for energy conservation focused on the use of low temperature water provided by ground source heat pumps serving the radiant floor heating system. -2- ry DANNY RAUCHENSTEIN, PE, LEED -AP PDC INC. ENGINEERS Project Manager & Lead Mechanical Engineer REGISTRATION Professional Mechanical Engineer, Danny Rauchenstei is a seasoned Alaska — MEI 1019 (2004) Engineering Project Manager and Mechanical .,.t Engineer who brings over 14 years of EDUCATION specialized experience to the project He has B.S. Mechanical Engineering unique and extensive experience in the design + of MEP systems and very specialized University of Alaska Fairbanks •,„+ >: (1998) experience with HVAC and plumbing system °. design for high performance facilities including C , s ^ ASME 631.3 Process Piping Design scientific, research, and laboratory space. His „3 ",'i,'e Workshop (2007) experience encompasses seawater systems, P P Y i s - � PROFESSIONAL cooling systems, using seawater process piping y " x. ,; :.. AFFILIATIONS design for seawater systems, systems control design, pressurization control, fume hoods, specialized exhaust systems, LEED Accredited Professional critical humidity and temperature control, and filtration systems. Construction Specification Institute Danny's expansive design of laboratory ventilation systems includes (CSI) Certified Construction Document Technologist seawater laboratory ventilation systems, various types of snorkel hood systems, fume hood systems, and dedicated hazardous materials American Society of Heating, ventilation systems. He has served as Lead Mechanical Engineer for a Refrigeration, and Air Conditioning number of relevant projects including the NOAA Ted Stevens Marine Engineers (ASHRAE) Research Institute and the UAF School of Fisheries and Ocean Sciences American Society of Mechanical facilities both located in Juneau. Engineers (ASME) Attention to detail, multi- discipline team leadership, and strong client National Society of Professional focus are Danny's primary goals and his strengths. Danny has excellent Engineers (NSPE) management and communication skills and the ability to focus on the big REFERENCES picture while assuring all of the stakeholders needs and input are heard, understood and appropriately incorporated. John Stinson, Dawson PROJECT EXPERIENCE Construction, (360) 756 -1000 UAF School of Fisheries and Ocean Sciences, Juneau, Alaska. Cameron Wohlford, UAF, Lead Mechanical Engineer /. Danny was responsible for the coordination (907) 474 -2627 and oversight of all mechanical systems associated with the project and Roger Smith, Murray and responsible for the design of laboratory ventilation systems including Associates, PC, (907) 780 -6151 fume hood systems, various type of snorkel hood systems, and seawater laboratory ventilation systems. Danny provided construction administration services for all mechanical systems. TOTAL. YEARS Very close coordination of mechanical systems with other discipline EXPERIENCE work during design and construction was mandatory. The early site 14 years package phase for civil and structural work required expedited design decisions since the structural design was completed early. The excellent YEARS WITH PDC working relationship with the Contractor during I I years design and construction went a long way towards 2700 Gambell Street, Suite 500 the successful completion of this project. Anchorage, AK 99503 T: 907.743.3200 F: 907.743.3295 DANNY RAUCHENSTEIN, PE, LEED -AP Project Manager & Lead Mechanical Engineer Ted Stevens Marine Research Institute, Lena Point, Juneau, Alaska. Lead Mechanical Engineer /. Danny was responsible for the design of laboratory ventilation systems including fume hood systems, various type of snorkel hood systems, dedicated hazardous materials ventilation system, and seawater laboratory ventilation systems. The mechanical system design and construction for this state -of- the -art laboratory project required special attention to systems coordination, critical maritime weather conditions, and energy savings integration. Protection against wind driven snow infiltration into the outside air intakes was a challenge and was rectified by over sizing intakes and integration of baffle arrangements. Another challenge was protection from corrosion of rooftop equipment from the marine environment. Danny also provided complete construction administration services for all mechanical systems. E. A. and Jenny Rasmussen Community Health Center, Skagway, Alaska. Project Manager & Lead Mechanical Engineer /. Danny was responsible for the coordination and oversight of all PDC engineering disciplines. The Clinic offers a variety of services for a secluded community including routine family medicine, urgent care, imaging services, laboratory services, dental services, and serve as a limited pharmaceutical dispensary. Danny also provided construction administrative services for all mechanical systems. Pacific Northwest Research Station, Juneau Forestry Sciences Lab, Juneau, Alaska. Lead Mechanical Engineer /. PDC provided the mechanical design including ventilation and heating for this office and laboratory building designated for Forest Service research and administration. This two floor facility is served with a 100% O/A VAV system with heat recovery for the lab spaces and a traditional VAV system for the office spaces. Special design consideration for energy conservation focused on the use of low temperature water provided by ground source heat pumps serving the radiant floor heating system. A LEED Silver certification is anticipated. UAF Biological Research and Diagnostics Facility, Fairbanks, Alaska. Mechanical Engineer /. Danny was responsible for the mechanical engineering portion of this new facility, which provides central support for campus animal research activities. The 30,000 sf building houses research animal holding and procedure functions, including surgery, necropsy, waste handling, and laboratory facilities, as well as administrative and teaching spaces. UAF Life Sciences Facility, Fairbanks, Alaska. Lead Mechanical Engineer /. This 100,000 sf, $78M state -of- the -art researching and teaching laboratory facility is currently being built in Alaska's interior region. One of the challenges was providing an efficient chilled glycol source. A 1,800 -ton central steam absorption chiller system for campus distribution was designed consisting of (2) 900 -ton steam absorption chillers installed in the basement of the facility, coupled with (2) cross -flow cooling towers located on the site. The chiller plant is designed to run in the summer where it will use steam from the campus power plant. The facility is connected to this campus network for its chilled glycol source. In the winter, the campus chilled glycol system is shut -down due to low cooling load and the fact that the steam is used primarily for heating on campus. There are still cooling loads in the facility so a wintertime free - cooling system was designed to piggyback on the building chilled glycol system, using outside ambient air to chill the glycol for cooling. Other challenges included matching specific heat recovery to systems based on application and life -cycle analysis. Due to the corrosive and toxic nature of the fume -hood exhaust system, a run - around style loop was used to transfer heat out of the exhaust stream to preheat incoming outside air. A higher efficiency heat pipe system was used to recover heat from the laboratory general exhaust stream. Rather than waste the heat from the chilled glycol system in the wintertime, outside air serving the ventilation units is initially drawn through a parallel duct with a coil that functions as a dry cooler for the chilled glycol system. The outside air is preheated and then routed back to the ventilation units for use in the building. Bypasses were installed to prevent overheating. -2- ROGER FULL, PE, LEED -AP, CDT PDC INC. ENGINEERS Technical Review & Mechanical Engineer REGISTRATION Roger Full joined PDC as a Senior Mechanical Engineer and Project Professional Mechanical Engineer Manager in 2008 and brings over 14 years of experience to the team. • Alaska — 11324 (2005) He has a strong background in the full spectrum of design services; • California— M 31493 from conceptual design, calculations and equipment selection through detailed design, drafting, specifications, and construction documents. EDUCATION Design capabilities include all plumbing, heating, ventilation, and air conditioning project requirements, as well as cost estimating, fire B.S. Mechanical Engineering, West protection, and controls design. Roger's construction administration Virginia Institute of Technology, 1996 experience includes condition surveys, commissioning, report writing, and LEED documentation. PROFESSIONAL A F F I L I A T I O N S Roger has a strong focus on developing systems and solutions that incorporate the skills, preferences and experience of the users and American Society of Heating, operators, that provide robust, reliable, cost effective installations and Refrigerating, and Air Conditioning Engineers (ASHRAE) foster energy efficiency and ease of operations and maintenance. Roger is very familiar with the maritime environment of Kodiak and is LEED- Accredited Professional currently serving as the Lead Mechanical Engineer for the $60M Kodiak High School project. Design solutions that might otherwise be w e l l - R E F E R E N C E S engineered may prove inadequate for extreme maritime environments Gregg Hacker, Kodiak Island such as Kodiak. The corrosive properties of the salt air can create Borough School District, Operations premature failure in some standard building materials. He will bring salt Supervisor, (907) 481 -2288, Cell; water corrosion design considerations into his technical reviews. (907) 539-5230 PROJECT EXPERIENCE Dave Grubbs, MOA, Project Manager, (907) 343 - 8454 Kodiak High School, Kodiak Island, Alaska. Roger is managing the mechanical and electrical engineering design services for this Melanie Arnolds, PE, Project 114,000 square foot addition and 59,000 square foot renovations. New Manager, DOT /PF, Statewide Public and renovated spaces include the high school library, food service, Facilities, (907) 266 -2171 or cell (907) 529 -8566 gymnasium, classrooms, and administrative offices. The mechanical work includes a complete replacement of most central TOTAL YEARS WITH ventilation systems and all central heating plant systems. The intended PDC heating system will include a ground source heat pump and oil -fired 4 years boilers, integrated for optimal efficiency. Heating water pumps will be controlled to match actual demand. Ventilation equipment will be controlled to reduce design maximum air flow based on indoor air TOTAL YEARS quality monitoring. Where ventilation air flow cannot be reduced, heat EXPERIENCE recovery air -to -air heat exchangers will be used. The project will be 14 years designed with Revit as an LOD 300 model, with specific elements taken to LOD 500. 2700 Gambell Street, Suite 500 Anchorage, AK 99503 T: 907.743.3200 1 - F: 907.743.3295 ROGER FULL, PE, LEED -AP, CDT Technical Review & Mechanical Engineer Anchorage Police Department Chiller and Pump Replacement, Anchorage, Alaska. The initial project was simply to produce contract documents for replacement of an aging chiller with a new chiller of equal capacity. During this phase, the owner pointed out a problem with the existing chilled water pump motors burning out regularly. Grossly oversized chilled glycol pumps were identified at that point and then replaced under a subsequent contract. Roger served as the Project Manager for the project. ML &P George M Sullivan Plant 2 Gas Piping Upgrade (QC Review), Anchorage, Alaska. This project replaced existing gas lines, serving the turbines, inside and outside of the buildings at Plant 2. Anchorage Museum Expansion, Anchorage, Alaska. The new $1 1 6M, 80,000 -sf expansion's first phase includes the Atwood Resource Center, Chugach Gallery, new museum shop, and new museum cafe. As part of the mechanical engineering team, Roger provided psychrometric calculations and humidification system design for the building ventilation equipment. The building design has applied for a Silver -level LEED certification with USGBC. Eielson Boiler Replacement Design /Build RFP Preparation, Eielson AFB, Alaska. Roger served as a Project Mechanical Engineer for this project which included the development of design -build RFP documents for the replacement of two 100,000 lb per hour stoker coal -fired high pressure steam power boilers at the existing 15 MW Central Heat and Power Plant. In addition to replacement of the aging boilers, the project involved upgrading the boiler emissions control systems to include NOx and SOx removal and integration with the existing filter fabric particulate emissions control. The project required the development of infrastructure to accommodate the bulk receiving, storage and processing of emissions treatment chemicals, the reconnection of all boiler subsystems, integration with existing plant systems, full commissioning provisions and phased construction to maintain full normal operation of the plant. Galena Interior Learning Academy Dining Hall Upgrades, Galena, Alaska. The Galena Interior Learning Academy Dining Hall required a major renovation that involved PDC structural, mechanical and electrical engineering. The scope of work included an ADA compliant exterior ramp; replacement of the roof system; upgrade of HVAC system; new fire suppression system; new plumbing fixtures; upgrade of interior and exterior lighting; new ADA compliant strobes;, and a rebalancing of the kitchen circuits. This project also included a new wood framed 40 -foot by 60 -foot storage and freezer addition. Roger served as the Lead Mechanical Engineer and was the Mechanical Engineer of Record for the project. Mountain View Public Library, Anchorage, Alaska. This project restored the branch public library to its original location and added a much needed community room. The new branch features green building design and will serve as a modern, multi- cultural resource with a diverse collection of books, media, and magazines, and community- oriented programming that reflects the neighborhood's rich cultural diversity. The library's ventilation and monitoring systems were optimized to enhance indoor air quality in the building. A high level of lighting and thermal system controls were part of the project. Roger provided mechanical engineering services for this 10,300 sf building renovation and addition which included plumbing, heating, and ventilation. The building design has applied for a Silver -level LEED certification with the United States Green Building Council (USGBC). ML &P Hank Nikkels Plant #1 Black Start Generator Replacement, Anchorage, Alaska. This project provided a nominal 2 MW generator, vertical radiator and cooling fan, switchgear, UPS and battery backup systems, ancillary mechanical and electrical equipment; construction of new generator building; excavation of contaminated soil, and renovation of the adjacent building for the battery room and electrical equipment. Roger assisted with the initial mechanical design for site selection and engine type selection. The design phase included emergency -use generator sets with mechanical support systems and additional office space. -2- rim COLIN P. FAY, LEED -AP BD +C PDC INC. ENGINEERS Project Mechanical and Sustainability Specialist CERTIFICATIONS Colin Fay has over four years of "� " c K LEED Accredited Professional, Building experience providing mechanical engineering } 4 at Design and Construction s t' £ services on projects throughout Alaska. Colin has extensive experience in building � t ° A Fundamentals of Engineering (FE) r. � f HVAC systems, plumbing systems, and fire The Association of Energy Engineers protection systems. Supporting his design ks' tilisa Certified Energy Auditor experience and expertise, Colin has 7 P extensive experience in inventory and EDUCATION condition surveys, energy efficiency studies, �u. `a construction administration services, ft:. } i r NSW , B.S. Mechanical Engineering E„( Michigan Technological University sustainability and LEED certifications, (2009) commissioning, and construction /warranty inspections. Project experience covers a broad range from industrial, healthcare, military, PROFESSIONAL and commercial buildings, in arctic, sub - arctic, and marine climates. AFFILIATIONS PROJECT EXPERIENCE Cascadia Green Building Council Providence Alaska Medical Center Extended Care Center, American Society of Heating, Anchorage, Alaska. Mechanical Engineering Designer /. PDC Refrigeration, and Air Conditioning provided mechanical and electrical design services for the Engineers (ASHRAE) development of a multi -unit site that includes eight resident "Cottages" and a central Commons support building. The facilities REFERENCES were designed with the emphasis on energy efficiency and practical Francis Sheridan, Resource Efficiency design strategies. Primary heating systems for the buildings are gas - Manger, Portage, Inc. (contracted by fired condensing units with low temperature heating distribution JBER 673 CES) (907) 552 -4183 systems in order to maximize the energy efficiency. The Cottage Units use radiant floors and heat recovery units and the Commons Chris McClain, Project Manager, uses perimeter finned tube and variable air volume ventilation Udelhoven Oilfield Systems Services system. Domestic hot water is provided from condensing gas -fired Inc., (907) 344 -1577 boilers. Several initial fuel source and configuration options were Zane Thorngren, Construction Project investigated for providing emergency power and back -up heat Manager, Providence Health Services, systems to all of the facilities. Colin provided mechanical engineering (907) 212 -8413 design services for the project. In addition to HVAC and fuel system design, Colin assisted with life -cycle cost analyses for different design TOTAL YEARS options during the early planning stages. Though not LEED certified, EXPERIENCE this project did undergo a formal LEED and sustainability review 4 years resulting in the implementation of those credits deemed by the Owner to be cost appropriate. YEARS WITH PDC 4 years 2700 Gambell Street, Suite 500 Anchorage, AK 99503 T: 907.743.3200 -1- F: 907.743.3295 COLIN P. FAY, LEED -AP BD +C Project Mechanical and Sustainability Specialist UAF Life Sciences Facility, Fairbanks, Alaska. Mechanical Engineering Designer /. This project included the design of this sophisticated state -of- the -art research and teaching laboratory. Design challenges include developing a highly energy efficient building in arctic conditions and optimizing heating and cooling by use of a single radiant floor system. Additional challenges included matching specific heat recovery systems to individual systems using life -cycle analysis and the design of a central stream absorption chiller system for campus distribution. U.S. Forest Service Pacific Northwest Laboratory Design /Build, Juneau, Alaska. Mechanical Engineering Designer /. This project was a combination lab and office building. PDC was responsible for detailed Energy Modeling for LEED. Colin acted as a design engineer for the first phases of the project and as a LEED Reviewer for the credits pursued by PDC. The facility includes design features such as a ground source heat pump for the primary heating of the facility. Chena Flood Project Office and Visitor's Center Modernization Renovation and Addition, North Pole, Alaska. Colin provided mechanical engineering design services for this 7,200 sf building designed for the U.S. Army Corps of Engineers. The multi -use facility serves as project offices and a maintenance and storage facility for associated maintenance vehicles and equipment serving the flood project. It also serves as a visitor's center for the public providing educational and informational displays of the flood project and the surrounding area. The building mechanical design includes indirect oil fired ventilation system for demand based ventilation in the vehicle storage bay controlled off of a carbon monoxide sensor, a demand based ventilation system for the visitors lobby controlled off of CO2 levels, and an energy efficient masonry type heater installed in the lobby and faced with local river rock with superior latent heat properties. Colin was responsible for verifying the building met Energy Policy Act of 2005 requirements. This included complex energy analysis of building heat gains and losses. FTW350, Warrior in Transition Facility, Ft. Wainwright, Alaska. Colin provided mechanical engineering design services and served as the Mechanical LEED Coordinator for this design /build project at Ft. Wainwright. The project included three buildings: a 19,280 sf Barracks, an 8,300 sf Company Operations Headquarters (CoHQ), and a 6,169 sf Soldier and Family Assistance Center (SFAC). The project is designed to achieve a LEED Silver rating, with all of the design credits having been reviewed and approved by the USGBC. PDC also completed the energy calculations and ASHRAE 90.1 compliance documentation. The facilities were designed utilizing Revit. The design was extremely fast- tracked with the underground package approved for construction within five months of NTP. Unique design strategies included using a hybrid HRV with VAV boxes in the Barracks to provide individual cooling control for each bedroom and living room in the facility. The Company CoHQ and SFAC were provided with radiant floor systems and all three buildings utilized snow melt systems from the building entries. F22 Weapons Release Systems Shop, Elmendorf AFB, Alaska. Sustainability Specialist providing energy modeling assistance, LEED credit interpretation, and LEED credit documentation for mechanical, electrical, and structural designs. Project includes the renovation of an existing building and construction of a new storage facility. Both buildings are pursuing separate LEED Silver certifications. State of Alaska Department of' Public Safety Energy Audits, Various Locations, Alaska. Energy Auditor /. The energy audits examined the payback of various energy conservation measures for a variety of public facilities. Colin's responsibilities included detailed energy modeling and payback calculations for a variety of energy conservation measures. Calculations include detailed life -cycle cost analysis. -2- BRIAN HAYDEN, PE, LEED -GA, CDT PDC I N C. ENGINEERS Lead Electrical Engineer REGISTRATION Brian Hayden has over I 0 years of experience in electrical engineering design, specifications, and construction phase services. He Electrical Engineering has participated in the design and construction of a wide range of Alaska — EE12459 (2010) projects including laboratories, education facilities, airports, power Construction Documents plant, emergency power generation, energy audits, and site assessments. Technologist, Construction Brian also has provided fire alarm and fire detection systems design for Specifications Institute, (2006) various types of facilities. Brian has specialized lighting and power design experience. He has EDUCATION extensive experience in facilities renovation and upgrade work. B.S., Electrical Engineering Renovation project experience specifically includes systems and Colorado School of Mines, 2001 condition assessment, supporting HVAC and mechanical systems upgrades, integrated improvements to electrical systems, power upgrades, VFD motor drives, and energy efficiency improvements. PROFESSIONAL AFFILIATION Additionally, Brian is a LEED Green Associate. He brings specialized lighting and power design experience and has provided electrical Construction Specifications Institute support in the area of energy analysis. As energy costs are the most (CSI) expensive long -term cost of a building, Brian has solid experience in Illuminating Engineering Society of reducing energy usage in buildings where practical. Lighting controls North America (IESNA) that reduce the energy consumed by lighting and variable frequency International Association of drives for reduced run times of motor loads are critical for long -term Electrical Inspectors (IAEI) building operation, maximizing energy savings, and protecting equipment Institute of Electrical and Electronics from unstable power. Engineers (IEEE) PROJECT EXPERIENCE REFERENCES Kodiak High School, Kodiak Island, Alaska. Brian is the Project Electrical Engineer providing the electrical design services for this Greg Lotakis, PE, Co -Owner and 114,000 sf addition and 59,000 sf renovations. New and renovated Chief Operations Officer of Connect spaces include the high school library, food service, gymnasium, Development Group, (907) 602- classrooms, and administrative offices. 9807 Kevin Lyon, Project Manager, City of Alaska Pacific University Medical Office & Learning Center, Kenai, (907) 283 -8240 Anchorage, Alaska. Brian was responsible for the lighting design Summer Sauve, Project Manager, (fixture selection, layout, circuiting and control) for this $8.15 million, University of Alaska Anchorage, 58.000 square foot medical office and learning center project. (907) 786 -4915 Additionally, he assisted with the power and special systems. Providence Alaska Medical Center Ultrasound Suite, TOTAL YEARS Anchorage, Alaska. Brian designed the revised lighting, power and EXPERIENCE specials systems for the ultrasound rooms (relocated) at PAMC. Brian 11 years was also the contact during the construction administration phase. YEARS WITH PDC 2700 Gambell Street, Suite 500 year Anchorage, AK 99503 T: 907.743.3200 ' F: 907.743.3295 BRIAN HAYDEN, PE, LEED -Green Associate, CDT Lead Electrical Engineer Providence Alaska Medical Center A Tower HVAC Upgrade and Tenant Improvements, Anchorage, Alaska. Brian recorded as -built conditions and provided lighting, power, and special systems (including telecom, security, fire alarm, and paging) design for the tenant improvements in Providence's A Tower. Coordination with multiple hospital departments was required for each of the tenant improvements. Construction administration was streamlined to include designer involvement during construction. DHSS Virology Laboratory at UAF, Fairbanks, Alaska. Brian designed the power distribution system for this 29,000 sf, $32- million Virology Laboratory. The facility expands the current operations from a Level 2 Jab status to include a "Bio- Sofety Level 3" space and is the only viral laboratory in Alaska, providing statewide viral diagnostic services that aid in the diagnosis and prevention of human disease such as HIV, hepatitis, rabies, herpes and influenza (A and B). Providence Alaska Medical Center Emergency Power Supply System, Anchorage, Alaska. This project will enable Providence Hospital to maintain full electrical power and heating capability as well as normal operation for an extended period. Major design elements include a diesel electric generator plant sized to support the entire main campus of the hospital. Brian designed the proposed greenhouse, this involved lighting, power, and special systems design, to be relocated to make physical space for the generator plant. Brian was been involved in the design of the replacement of automatic transfer switches within the main campus of Providence. Automatic transfer switches 2, 4, 5, 11, 12, 13, 14, 15 and 17 have been replaced to date. The design for replacing transfer switches 7, 8, 9, and 10 has been issued for construction. Providence Alaska Medical Center Linear Accelerator Addition and Medical Gas Expansion, Anchorage, Alaska. Brian assisted on the construction administration on this project involving the lighting system for this remodel of Providence Hospital's Linear Accelerator Room. Providence Alaska Medical Center Reading Rooms, Anchorage, Alaska. Brian designed the revised lighting, power and specials systems for the reading rooms (relocated) at PAMC. Brian was also the contact during the construction administration phase. Providence Alaska Medical Center Cath Labs I, 3, and 6, Anchorage, Alaska. Brian completed the as- builting for these project areas and designed the revised lighting, power and specials systems for these Cath Lab procedure rooms. Cath labs 1 and 3 were remodel project while Cath Lab 6 design created a new procedure room. Brian was also the contact during the construction administration phases. Providence Alaska Medical Center MRI and Equipment Room, Anchorage, Alaska. Brian completed the as- builting for this project and assisted on the design for the revised lighting, power and specials systems in the MRI and equipment rooms. Brian was also the contact during the construction administration phase. Challenger Learning Center, Kenai, Alaska. This project created a learning center that inspires youth to develop an interest in science, technology, engineering, and math. Brian was involved in the design of lighting and power systems for this facility. -2- MATTHEW EMERSON, PE PDC INC. ENGINEERS Lead Structural Engineer REGISTRATION Matt Emerson has over 13 years of AI Professional Civil Engineer experience in structural engineering and over Alaska — CE10698(2002) 25 years working in the construction industry. ' r EDUCATION He is a registered Professional Engineer in the .r State of Alaska and manages the Structural 1 M.S., Civil Engineering Department in the Anchorage office. His iiN �.� Bucknell University, 2001'v` Pfd b construction background brings practical B.S., Civil Engineering solutions to engineering projects. e fu 4 University of Alaska Fairbanks. 1996 "x°` a"',) coi Matt's areas of expertise include structural d " assessment and analysis of existing and new - _ x 4, PROFESSIONAL structures and equipment. He is experienced AFFILIATIONS with seismic bracing and support of mechanical and electrical systems. American Institute of Steel He is also very experienced in lateral analysis for buildings and building Construction (AISC) components using the most current codes and up -to -date software. American Society of Civil Engineers Matt is a member of the American Institute of Steel Construction (ASCE) (AISC), American Society of Civil Engineers (ASCE), American Wood American Concrete Institute (ACI) Council (AWC), and Engineers Without Borders (EWB). Matt helped revitalize the Structural Engineers Association of Alaska (SEAAK) and was the first President of the rejuvenated organization. American Wood Council (AWC) Engineers without Borders (EWB) PROJECT EXPERIENCE Structural Engineers Association of Alaska (SEAAK), Past President and Providence Alaska Medical Center Radiology Room 4 Founding Member Equipment Upgrade, Anchorage, Alaska. Lead Structural Engineer /. PDC's structural, mechanical, and electrical staff was asked by Providence to provide design and adaptation of existing radiology REFERENCES room to meet the needs of new equipment for bariatric patients. This Ron Toombs, Project Manager, Alaska project is currently under construction and includes improvements to District Corps of Engineers, (907) 1) structural reinforcements of floor and ceiling to support weight and 753 -2612 tolerances of the imaging equipment; 2) the facilities ventilation Glen Fug es ad, DOT &PF, equipment to meet ventilation needs of the radiology room and entire area of the facility instead of requiring a new system; 3) lighting, power (907) 269 -0879 and communications corrections and expansion of existing nurse call Brad Persson, PE, PM, DOT &PF system which would be expanded by other projects to the entire Public Facilities Branch, (907) 269- radiology suite. The engineers and architects are helping Providence 0826 evaluate options to meet the needs of the radiology department. Kodiak Fish and Game Office Repairs. Structural Engineer (EOR) /. TOTAL YEARS This project was for miscellaneous office repairs including analysis of EXPERIENCE exterior framing wood walls for high wind loads 25 years and the installation of a new radio tower on the 2700 Gambell Street, Suite 500 roof. YEARS WITH PDC Anchorage, AK 99503 T: 907.743.3200 13 years F: 907.743.3295 Page 2 MATTHEW EMERSON, PE Lead Structural Engineer Kodiak Chemical Storage Building, Kodiak, Alaska. Project Manager & Structural EOR/. PDC provided the mechanical, electrical, and structural engineering design for the Kodiak Chemical Storage Building located at the Kodiak Airport. Constructed in 2010, this new 5,000 square foot building provides DOT &PF's Kodiak Airport with warm storage for materials and equipment associated with the mixing and application of liquid deicing agents. The facility includes a dedicated equipment bay for a 4,000 - gallon tanker truck with spray rig, a second bay to house urea storage along with a urea mix tank, mixing pump, and jib crane. The remainder of the facility houses the urea mix tank, mixing /circulation pump, a 20,000 - gallon liquid urea tank and 20,000 - gallon potassium acetate tank for storage of runway deicing fluid. Alaska Native Medical Center Clinic Remodel, Anchorage, Alaska. Lead Structural Engineer /. PDC provided the mechanical, electrical and plumbing design for the modifications to expand /modify the existing Orthopedic, Oncology and Neurosurgery clinic areas within the existing hospital. PDC also provided review of proposed plans for potential impact to existing structural PDC design included working with a multiple phased approach coordinated with ANMC staff to their design, utilizing and upgrading existing systems were possible including reuse of existing ANMC inventory of light fixtures to maximize original investment in the hospital. Alaska Native Medical Center OR, Anchorage, Alaska. Lead Structural Engineer /. PDC designed the mechanical, electrical, plumbing and structural modifications to the expand the original facility from 8 to 10 Operating Rooms. The added ORs are Class C facilities suitable for medical and dental operating procedures. PDCs design included conversion of administrative /support areas into the new operating rooms with new ventilation, medical and dental air /vacuum, lighting, heating, power, telecom, fire alarm, audio, nurse call, structural modifications to support operating room lighting equipment. Alaska Regional Hospital Lab Renovation, Anchorage, Alaska. Lead Structural Engineer /. This project consisted of additional space for the pathology lab as well as a complete remodel of the existing lab to provide much needed floor area for the expanded microbiology lab, blood bank and core lab functions. The structural portion of this work included new exterior walls and foundation work to enclose the 2,700 new square feet of additional lab area below an existing second floor overhang. The exterior walls required heavy steel framing for wind loads to accommodate architectural design. The structural work also consisted of large shaft design and additional roof framing to support mechanical systems and equipment. Palmer Seed Lab, Palmer, Alaska. Structural FOR /. In charge of a 4,085 sf timber framed structure with a 40 ft mono -slope roof for the DOT &PF Plant Materials Center. This building included a 21 foot tall exterior wall with large windows that required specialized steel bracing due the high winds in this particular location. This project also incorporated a 680 sf addition to the Seed Certification Lab and a 215 sf Greenhouse. Piuraagvik Community Recreation Center, Barrow, Alaska. Lead Structural Engineer /. PDC recently completed the mechanical, electrical, civil, and structural design for a major renovation and addition to the Barrow Community Recreational Center. This public facility incorporates gymnasiums, running track, weight and dance rooms, supporting showers and locker rooms and a variety of special use spaces. It is used for a variety of community functions. The project scope included preliminary programming followed by design. The project is being constructed in multiple phases. The overall project involved 34,000 -sf of renovated space and 24,000 -sf of addition. Matt was the Lead Structural Engineer who oversaw the structural design team and stamped the drawings. TONY YORBA, AIA b k TITLE Principal in Charge ASSIGNMENT Lead Architect of Record a m� CAREER PROFILE In his more than 25 years with the firm, Tony has managed projects from Ketchikan to Kodiak for private, municipal, State, and Federal clients. He has the ability to translate the requirements of projects into award winning designs that are functional, technically sound and responsive to the environment. Tony has extensive experience with the planning and programming of industrial and research facility projects throughout coastal Alaska, including the University of Alaska and Kodiak Island Borough. Tony has been providing planning, programming, design and construction management for Kodiak Island Borough and School District since 2000. He is currently principal in charge of the $60 Kodiak High School Addition and Renovation. REGISTRATION Architect / Alaska / A7597 EDUCATION California State Polytechnic University, San Luis Obispo Bachelor of Science, Architecture AFFILLIATIONS American Institute of Architects (AIA) Council of Educational Facilities Planners International Roofing Consultants Institute, Member Construction Specifications Institute Catholic Community Service Board of Directors EXPERIENCE The following projects highlight Mr. Yorba's experience: UAS Sitka Campus Master Plan Kodiak High School Addition and Renovation Juneau International Airport Terminal Masterplan and Addition Kodiak Island Borough School District Small Schools Renovations Kodiak Island Borough Seismic Improvements UAS /AK ARNG Juneau Joint Use Facility Jensen •■■ Y'orba U■U Lott MIN ESTIMATIONS JAY N. LAVOIE Construction Cost Planning and Management Principal Construction Cost Estimator The Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification project needs someone who knows Alaska's construction costs. Jay Lavoie is the Estimator for the job. The Kodiak Island Borough gets 32 years of cost estimating experience in Alaska on over 2,600 projects. Jay specializes in providing conceptual and budget estimates as well as detailed final estimates for cost control during design. These projects have involved all the various disciplines and have been used for planning and budgeting as well as full design and construction. To support the Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification project, Jay brings to the team cost - estimating experience for new, renovation, and addition projects specific to major mechanical rnovations. The Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification project also benefits from Jay's use of Revit and AutoDesk's Quantity Takeoff Software to work with the design team directly from the BIM model. This aids in the quality control of quantity takeoffs and alignment with the various design elements. In quantifying the scope of a project, Jay's efforts focus beyond just the use of measure and counting. Quantification at early stages is produced by modeling and parametric methods, using a combination of historic data and engineering tools. Pricing is done utilizing current pricing of materials, labor and contractor markups, where possible. In addition, he utilizes historic data for comparative pricing and quality control benchmarks in the estimating of a project. Jay will work with the design team to provide the Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification project with a design that meets the program needs while maximizing the budget available. PROJECT EXPERIENCE Alaska SeaLife Center Ted Stevens Marine Research Institute Original DHSS /UAF Virology Lab Facility and Wet Lab Expansion DOT Central Materials Testing Lab UAA Allied Health Sciences Renewal Ventilation Upgrade Phase 2 — Mechanical Systems DPS Scientific Crime Laboratory UAA Health Sciences Building Eielson AFB Repair CH &PP Cooling UAA Sciences Building Backfill Phase 2, Water Supply Line Mechanical Systems GSA Anchorage Federal Building C -5 UAA School of Engineering Cooling Tower Replacement UAA Mat -Su Campus Phases I & II PAMC Campus Wide Mechanical Central HVAC System Upgrade Cooling System Assessment UAF Kuskokwim Campus PAMC Mechanical Chiller Replacement Mechanical Upgrades PAMC Maintenance /MIS /Biomedical UAF Biology Research & Teaching Facility HVAC Renovation UAF Life Science Building EDUCATION AND AFFILIATIONS Education: Bachelor of Science, Civil Engineering University of Alaska Fairbanks American Society of Professional Estimators Association for Advancement of Cost Engineering REFERENCES Glen Kravitz RISE Alaska (907) 374.6945 Cameron Wohlford UAF Div. of Design /Construction (907) 474.2627 Matt Tanaka SOA DOT &PF (907) 269.0824 1225 E. International Airport Road, Suite 205, Anchorage, AK 99518, tel. 907.561.0790, fax 907.563 8219, www.estimations.com LETTERS OF RECOMMENDATION Letter from Dawson Construction Dated May 8, 2012 Dawson 907 907.247.11111: 907.247.1114 tn.:: -• P.O. Box 7858 4220 Cambria Drive West .: Ketchikan, AK 99901 May 8, 2012 WASXINGiON 360.756.1000 at 360.756.1001 rad P.O. Box 30920 (98228) ; 405 32nd Street: Suite 110 • ' Bellingham WA 98225.- Re: Letter of Recommendation for PDC Inc. Engineers r _' - , dawsohcom ;, ti y To Whom It May Concern: In September of 2010, Dawson Construction entered into a Design Build Contract for a Research Laboratory in Juneau, Alaska. As the Mechanical and Electrical Design, Engineers and Consultants, PDC has played a crucial role in the design success of the Laboratory. Beginning at the issuance of the RFP, through the design process and into construction administration, PDC has met and exceeded expectations all along the way. Led by Steve Theno as the Principal in Charge and QA Manager, Danny Rauchenstein as the Lead Mechanical Engineer and Robert Posma as the Lead Electrical Engineer, PDC has been thoughtful term use of the faciilitty. I ha have thinking o found them to pay Owners to detail, long l, commuicate effectively and respond timely and thoroughly. They have been a true partner to the entire Design and Construction team, always willing to jump in and help and do their part to find innovative answers and real world solutions. Their competence, can do attitude and spirit have made them an outstanding team member for this project. I look forward to the opportunity to work with them on future projects for years to come and would recommend them without reservation. I I Sincerely, John Stimson Project Manager Dawson Construction, Inc it LETTERS OF RECOMMENDATION USAF CPARSIACASS Evaluation for IDIQ Contract Dated November 11, 201 I CPARS/ACA SS/CCA SS/FA PI IS Page 1 of4 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 PERFORMANCE EVALUATION INCOMPLETE -RATED ARCHITECT - ENGINEER DUNS Number: 623437605 1. A -E Contract Number: FA500008D000I 2. Construction Contract Number: 3. Type of Evaluation: a. Phase of Completion: Interim 75 % b. Completion: Engineering Services c. Terminated For: None 4. Project Number: 5. Delivery Order No.: 6. Name and Address of A -E Contractor: PDC, INC. 2700 GAMBELL ST, STE 500 ANCHORAGE, AK 995032833 USA 7a. Project Title and Location: 3 CES A -E IDIQ on Elmendorf AFB, AK 7b. Description of Project: 3 CES A -E IDIQ Design, Study, Title I and Title II 8. Name, Address and Phone Number of Office Responsible for: a. Selection of A -E Contractor: 673d Contracting Squadron /LGCA, JBER AK Phone: 907 -552 -5649 b. Negotiation /Award of A -E Contract: 673d Contracting Squadron /LGCA, JBER AK Phone: 907 -552 -5649 c. Administration of A -E Contract: 673d Contracting Squadron /LGCA, JBER AK Phone: 907 -552 -5731 d. Administration of Construction Contract: Phone: 9. A -E Contract Data: a. Type of Work: Design. Study b. Type of Contract: Firm Fixed Price Other: IDIQ c. Project Complexity: Routine d.(I) Contract or Task Order Initial Fee: $5,000 d.(2) Contract or Task Order Modifications: No. Amount: d.(3) Contract or Task Order Total Fee: $3,000,000 e. Contract or Task Order Award Date: 03/25/2008 E Negotiated Contract or Task Order Completion Date: 03/24/201 1 g. Actual Contract or Task Order Completion Date: 10. Construction Contract Data: a.(I) Authorized Construction Cost: a.(2) A -E Estimate for Bid Items Awarded: a.(3) Award Amount: b. Data at "1'inie of Construction Completion: Completion Date: FOR OFFICIAL USE ONLY https: / /cpars.cpars.gov /cpars/ common /viewacass.do ?Id= 156052 &Requestfype =P 11/11/2011 CPARS /ACASS /CCASS /FAPIIS Page 2 of 4 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 Number Total Cost b.(I) Construction Modifications b.(2) Construction Modifications Arising from Design Deficiencies 11. A -E Liability: None 12. Overall Rating: Exceptional 13. Recommended for Future Contracts? Yes 14a. Name, Title and Office of Rating Official: Name: LUCY TEITZEL Title: CONTRACTING OFFICER Organization: 673 CONS /LGCA Telephone Number: 907 -552 -5469 Fax Number: Email: lucy.teitzel @elmendorfaf.mil Date: 10/26/2011 15a. Name, Title and Office of Reviewing Official: Name: Title: Organization: Telephone Number: Fax Number: Email: Date: 16. Quality of A -E Services by Discipline a. Disciplines Design /Services Construction Architectural Exceptional Not Applicable Structural Exceptional Not Applicable Civil Exceptional Not Applicable Mechanical Exceptional Not Applicable Electrical Exceptional Not Applicable Fire Protection Very Good Not Applicable Surveying, Mapping, & Geospatial Information Svcs. Very Good Not Applicable Cost Estimating Exceptional Not Applicable Value Engineering Not Applicable Not Applicable Environmental Engineering Not Applicable Not Applicable Geotechnical Engineering Not Applicable Not Applicable Master Planning Not Applicable Not Applicable Hydrology Not Applicable Not Applicable Chemical Engineering Not Applicable Not Applicable Geology Not Applicable Not Applicable Chemistry Not Applicable Not Applicable Risk Assessment Not Applicable Not Applicable FOR OFFICIAL USE ONLY https: / /cpars.cpars.gov /cpars /common /viewacass.do ?Id = 156052 &RequestType =P 11/11/2011 CPARS /ACASS /CCASS /FAPIIS Page 3 of 4 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 Safety /Occupational Health Not Applicable Not Applicable Hydrographic Surveying Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable 16b. Discipline, Name and Address of Key Consultants Name 'Address 'Discipline 17. Design Phase or Engineering Services Attributes Ratings Thoroughness of Site Investigation /Field Analysis Exceptional Quality Control Procedures and Execution Very Good Plans /Specs Accurate and Coordinated Very Good Plans Clear and Detailed Sufficiently Exceptional Management and Adherence to Schedules Very Good Meeting Cost Limitations Exceptional Suitability of Design or Study Results Very Good Solution Environmentally Suitable Not Applicable Cooperativeness and Responsiveness Exceptional Quality of Briefing and Presentations Exceptional Innovative Approaches /Technologies Very Good Implementation of Sm. Business Subcontracting Plan Not Applicable Not Applicable Not Applicable Not Applicable 18. How Many 100% Final Resubmittals Were Required Because of Poor A -E Performance? 19. Construction Phase Attributes Ratings Plans Clear and Detailed Sufficiently Not Applicable Drawings Reflect True Conditions Not Applicable Plans /Specs Accurate and Coordinated Not Applicable Design Constructability Not Applicable Cooperativeness and Responsiveness Not Applicable Timeliness and Quality of Processing Submittals Not Applicable Product & Equipment Selections Readily Available Not Applicable Timeliness of Answers to Design Questions Not Applicable FOR OFFICIAL USE ONLY https: / /cpars.cpars.gov /spars /common /viewacass.do ?Id= 156052 &RequestType =P 11/11/2011 CPARS /ACASS /CCASS /FAPIIS Page 4 of4 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 Field Consultation and Investigations Not Applicable Quality of Construction Support Services Not Applicable Not Applicable Not Applicable Not Applicable 20. Remarks Small Business Utilization Does this contract include a subcontracting plan? No Date of last Individual Subcontracting Report (ISR) / Summary Subcontracting Report (SSR): N/A Rating Official Remarks: 2nd option year was completed with success. AE is very reliable and cooperative. FOR OFFICIAL USE ONLY https: / /cpars.cpars.gov /cpars/ common /viewacass.do ?Id = 156052 &Requestl - ype =P 11/11/2011 LETTERS OF RECOMMENDATION Skagway Clinic Client Questionnaire by Tom Smith Dated May 27, 2010 Tom Smith From: Danny Rauchenstein [DannyRauchenstein @pdceng.com) Sent: Thursday, May 27, 2010 10:40 AM To: Tom Smith Cc: Lori Kropidlowski Subject: PDC /Dawson Past Performance Reference Check Attachments: Skagway Clinic Client.Questionnaire - Dawson & PDC Performance.pdf Tom, Thank you again for taking time to do this for us, we sincerely appreciate it! Dawson Construction and PDC Engineers are teaming up on a design build proposal for a lab project in Juneau. We felt that the Clinic there in Skagway was pretty successful and would be a good reference. I spoke with Paul Taylor and he pointed me in your direction, so here it !s. Attached is a past performance reference check questionnaire form, if you would please complete the questionnaire and send it to the email address Icweidenbaugh @fs.fed.us or you can fax it to (907) 743 -9492, Note that there are (2) page l's, the first highlighting the Municipalities history with Dawson and the second with PDC. Pages 2 through 6 pertain to both companies. The completed questionnaire needs to be sent no later than June 2 2010 @ 2pm (AK time). If you have any questions, let me know. Thanks! Danny Rauchenstein, PE, LEED ®AP, Associate PDC Inc. Engineers 2700 Gantbell Street. Suite 500 1 Anchorage, Alasim 99503 v 907.743.32001 If 907.743,32951 www.adceno.coni "Transforming Challenges into Solutions" t PAST PERFORMANCE REFERENCE CHECK AG- 0109 -S -010 -0004 TWO -PHASE DESIGN -BUILD JUNEAU LAB PROVIDE RESPONSES TO: kweidenbaugh @fs.fed.us OR FAX; (907) 743 -9492 Response must be received prior to 2 June 2010 @ 2:00 pm (AK time) Page 1 of 6 Dawson Construction Inc. - General Contractors A. Name of Evaluated Firm: (see next page for info for PDC Inc. Engineers - Engineering Design) B. Information on Company /Person Providing Reference: Nome: Tom Smith Title: Borough Manager Company: Municipality of Skagway Company Address: PO Box 415, Skagway, Alaska 99840 Telephone No: (907)983 -2297 Title of Project: E.A. and Jenny Rasmuson Community Health Center, Skagway Contract Number: Dawson Contract No. 08027 Award Date: June 11, 2008 Start Date: July 7, 2008 Location of Contract Performance: Alaska Completion Dale or % Complete: Planned: 9 Actual: 11/2009 Length of Time Contractor employed: June 2008 to present Contract Award Amount: $5,987,000 Actual Cost: $6,191,250 Type of Space /Building: Community medical center Complexity of Work: High Moderate X Routine Typo of Contract: Prime General Contractor Actual Sq. Ft. in Project 14,531 Number of Stories in Building Two New Construction: Yes X No Addition: Yrs No X Renovation: Yes No X Environmental Considerations: Yes X No Cultural Considerations: Yes No X LEEDS Certified: Yes No X What Level Certification: Remote Site: Yes X Ne Extreme Weather: Yes X No If Ycs, what kind; High wind, heavy snow, and rain When completed, please email signed questionnaire to kweidenbaugh@fs.fed.us fs.fed.us or fax to (907) 743 -9492. *Include a cover sheet when submitting via fax. • Page 1 of 6 PDC Inc. Engineers - Engineering Design Consultants A. Name of Evaluated Firm: (See previous page for Dawson Construction - General Contractor) B. Information on Company /Person Providing Reference: Name: Tom Smith Title: Borough Manager Company: Municipality of Skagway Company Address: PO Box 415, Skagway, Alaska 99840 TelephoneNo: (907) 983-2297 Title of project: E.A. and Jenny Rasmuson Community Health Center, Skagway Contract Number: Served as Subconsultant to Prime -- Owner /Prime contract number not available Award Date: 2/1/2007 Start Date: 2/5/2007 Location of Contract Performance: Alaska Completion Date or % Complete: Planned: 9/2009 Actual: 11/2009 Length of Time Contractor employed: Just under two years (2 /2007 to 11/2009) PDC Design & CA Fees Contract Award Amount:fla,517 Actual Cost: Same Type of Space/Building: Community medical center Complexity of Work: High Moderate X Routine Type of Contract: Actual Sq. Ft. in Project 14,531 Number of Stories in Building Two New Construction: Ycs X No Addition: Yes No X _ Renovation: Yes No X Envimnmcntal Considerations: Yes X No Cultural Considerations: Yes No X LEEDS Certified: Yes No X What Level Certification: Remote Site: Yes X No Extreme Weather: Yes X No If Yes, what Had: High wind, heavy snow, and rain When completed, please email signed questionnaire to kweidenbaughAfs.fed.us or fax to (907) 743 -9492. *Include a cover sheet when submitting via fax. Page 2 of 6 C. Questions: (Some questions may not apply to your contract) Meaning of Numbers: 1—Unacceptable, 2 =Poor, 3 =Acceptable, 4 =Good, 5= Excellent When numbers are given after a question, please circle the one that best applies. 1. What was the actual work performed by the Contractor? yG s 2. How well did the prime Contractor coordinate the work of consultants/subcontractors/supplies/labor forces? 1 2 3 4 ('5 Comments: l � 3. blow responsive was the Contractor in adnunistrative areas (e.g. processing necessary paperwork)? Were the Contractor's reports and documentation accurate, complete and submitted in a timely manner? p^� 1 2 3 4 / ) Comments: lJ' 4. Did the Contractor complete the project within the original contract schedule and budget? If not, explain_ Was it due to factors within/beyond their control? 1 2 3 4 Comments: Evaluator Initials /�-l�L When completed, please email signed questionnaire to kweidenbaugh a,fs.fed.us or fax to (907) 743 -9492. *Include a cover sheet when submitting via fax. Page 3 of 6 5. Did the Contractor promote a cooperative relationship with the Owner, Project Manager and Contracting Officer and did they participate as a fait partner in the project development team? 1 2 3 4 Comments: 6. Were the number of and final price of change orders reasonable for the size and type of the project? What percentage of the change orders was initiated by the contractor? Tf design/build, were the only changes initiated by the Owner? 1 2 3 4 Comments: 7. Did the Contractor submit au excessive numb r of IKFI's or submit frivolous RFT's resulting in change order requests? Yes No 1 2 3 4 O Comments: 8. Was the Contractor able to implement clumps smoothly without creating new problems? 1 2 3 4 Comments: Evaluator Initials 21 When completed, please email signed questionnaire to kweidenbaugh(?i fs.fed.us or fax to (907) 743 -9492. *Include a cover shoot when submitting via fax, Page 4 of 6 9. flow would you describe the work quality? Please rate the Contractor's overall performance? Was the Owner satisfied with the product of the Contractor's efforts? 1 2 3 4 Comments: 10. Were the Contractor's design phase cost estimates accurate? YesXNo If not, how much more/less was the final project result? Comments: 11. Did the Contractor's review of design documents eliminate a significant portion of design and construction conflicts and/or problems during the construction phase? Yes_ No 12. Did the Contractor readily address ripple effect, such as time extensions, on change order proposals? Yes.No 13. Were there any serious accidents or numerous minor accidents on this job? If so, how much time was lost due to those accidents? What kind of safety program did the Contractor have? Did the Contractor assign anyone to monitor safety full time? Did the Contractor actively work to prevent accidents? If so, how? if emergencies occurred, how did the Contractor respond? 1 2 3 4 9 Comments: Evaluator Initials When completed, please email signed questionnaire to kwcidenbaughnfs.fed.us or fax to (907) 743 -9492. *Include a cover sheet when submitting via fax. Page of 14. Were there any labor problems? Did the project include the use of Small Business, Small Disadvantaged Business, Woman Owned, Veteran Owned or Service Disabled Veteran Owned, Small Business subcontractors? If se, how accurate was the Contractor's proposed small business subcontracting goals with the actual performance. 1 2 3 4 Comments: 15. Was the Alternative Disputes Resolution (ADR) process used on this project? How would you rate this firm's ability to resolve disputes? 1 2 3 4 I S Comments: 16. Please rate the Contractor's performance in complying with contract requirements, quality achieved and overall technical expertise demonstrated. 1 2 3 4 (5 / Comments: 17. Fur Designers, Architect/Engineers only, please rate the design ability of the Contractor. 1 1 2 3 4 5 Comments: Evaluator lnittals: When completed, please email signed questionnaire to kwcidenbaugh�.fs.fed.us or fax to (907) 743 -9492. *Include a cover sheet when submitting via fax, Page 6 of 6 18. For Designers, Architect/Engineers only, were any construction problems precipitated by poor design, planning or mistakes made by the Contractor? Yes Comments: 19. Given the opportunity, would you use this Contractor again? YesKNoMaybe Comments: 20. Are you aware of any other projects performed by this Contractor in the past three years? If so, please list You may also use this space for any other comments you may have. Evaluator's Signature_ Date: (f — a p- —/c) When completed, please email signed questionnaire to kweidenbaug,la(uafs.fed:tus or fax to (907) 743 -9492. *Include a cover sheet when submitting via fax. LETTERS OF RECOMMENDATION USAF CPARS /ACASS Evaluation for Repair Passenger Terminal Dated June 7, 2010 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 and 3.104 A -E CONTRACTOR I.O. NUMBER (ForAcAss use only) 623437605 PERFORMANCE EVALUATION 1. A -E CONTRACT NUMBER (ARCHITECT- ENGINEER) F6550102D0008 2. CONSTRUCTION CONTRACT NUMBER INCOMPLETE - REVIEWED IMPORTANT: Be sure to complete back of form. If additional space is necessary for any item, use Remarks section on back. 3. TYPE OF EVALUATION: 4. PROJECT 5. DELIVERY a. PHASE OF COMPLETION b. COMPLETION (X one) c. X IF APPLICABLE NUMBER ORD � NO.( fill aPpe R 7 INTERIM ( %) 1 "- I I--1 E CONSTRUCT FINAL X DESIGN vamps n TERMINATION Remarks) FXSB 06 -1025 5009 ( SERVICES 6. NAME AND ADDRESS OF A -E CONTRACTOR 7a. PROJECT TITLE AND LOCATION PDC INC REPAIR PASSENGER TERMINAL - DESIGN 1231 GAMBELL ST ANCHORAGE AK 99501 USA 7b. DESCRIPTION OF PROJECT IF NOT EXPLAINED BY TITLE DESIGN 8. NAME, ADDRESS AND PHONE NUMBER OF OFFICE RESPONSIBLE FOR: a. SELECTION OF A£ CONTRACTOR b. NEGOTIATION /AWARD OF A -E CONTRACT ELMENDORF CONS ELMENDORF CONS 907 -552 -5731 907 -552 -5731 c. ADMINISTRATION OF A -E CONTRACT d. ADMINISTRATON OF CONSTRUCTION CONTRACT ELMENDORF CONS 907 -552 -5731 9. A -E CONTRACT DATA (Items 9d 'NU gg are nor applicable during construction unless mere are modifications to the A -E contract) a. TYPE OF WORK (Design, study etc) b. TYPE OF CONTRACT INDEFINITE DELIVERY/INDEFINITE QUANTITY ODIC)) DESIGN — X FIRM FIXED -PRICE TASK ORDER UNDER IDIIQ — COST - REIMBURSEMENT OTHER (Specify) o. 1 PROJECT COMPLEXITY d. CONTRACT OR TASK ORDER AMOUNT J DIFFICULT ® ROUTINE (1) INITIAL FEE (2) CONTRACT OR TASK ORDER MODIFICATIONS (3) TOTAL FEE NO. AMOUNT $248,496 $248,496 e. CONTRACT OR TASK ORDER AWARD DATE f. NEGOTIATED CONTRACT OR TASK ORDER g. ACTUAL CONTRACT OR TASK ORDER COMPLETION DATE (or number oldays) COMPLETION DATE (or number of days) (including extensions) 04/10/2006 08/24/2006 01/30/2007 10. CONSTRUCTION CONTRACT DATA (Not applicable of completion of design or engineering services not involving construction) (1) AUTHORIZED CONSTRUCTION COST (2) A -E ESTIMATE FOR BID ITEMS ( AWARD AMOUNT a. CONSTRUCTION COSTS AWARDED b. DATA AT TIME OF CONSTRUCTION COMPLETION (Completion date ) NUMBER TOTAL COST (1) CONSTRUCTION MODIFICATIONS (2) CONSTRUCTION MODIFICATIONS ARISING FROM DESIGN DEFICIENCIES 11. A -E LIABILITY 1 X 1 NONE I I UNDETERMINED I I PENDING 1 I SETTLEMENT 12. OVERALL RATING 13. RECOMMENDED FOR FUTURE CONTRACTS? EXCEPTIONAL UNSATISFACTORY X YES ❑ CONDITIONALLY X VERY GOOD MARGINAL NO (Explain "NO or'COnditionally ' in Remarks.) 14a. NAME, TITLE AND OFFICE OF RATING OFFICIAL 15a. NAME, TITLE AND OFFICE OF REVIEWING OFFICIAL MICHELLE JONES CONTRACTING OFFICER 455 CONTRACTING SQUADRON /LGCA TELEPHONE NUMBER: ( 907)55 2 - 5731 TELEPHONE NUMBER: b. SIGNATURE: c. DATE: b. SIGNATURE: c. DATE: (Off(cial Raped date) / /Electronically Signed // 06/07/2010 AGENCY USE: (Distribution, etc) DD FORM 2631, APR 1999 (EG) PREVIOUS EDITION IS OBSOLETE. Exception to SF1421 Approved byyGSNIRM Ap s9 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 and 3.104 16. QUALITY OF A -E SERVICES BY DISCIPLINE ( Completion mandatory tor both DESIGN and CONSTRUCTION phases and Engineering Service) DESIGN /SERVICES CONSTRUCTION a. DISCIPLINES (I/applcable) EXCEP- VERY SATIS- UNSATIS- EXCEP VERY SATIS- UNSATIS - TIONAL G000 FACTORY MARGINAL FACTORY TIONAL G000 FACTORY MARGINAL FACTORY Architectural X Structural X Civil X Mechanical X Electrical X Fire Protection X Surveying, Mapping, & Geospatial Information Svcs. Cost Estimating X Value Engineering Environmental Engineering Geotechnical Engineering Master Planning Hydrology Chemical Engineering Geology Chemistry Risk Assessment Safety /Occupational Health Hydrographic Surveying 17. DESIGN PHASE OR ENGINEERING SERVICES (Quality ofA -E Services Evaluation) 16b. DISCIPLINE, NAME AND ADDRESS OF ATTRIBUTES al applicable) EXCEP- VERY SATIS- MARGINAL UNSATIS- KEY CONSULTANT(S) (If applicable) TIONAI 0000 FACTORY FACTORY Thoroughness of Site Investigation /Field Analysis X Quality Control Procedures and Execution X Plans /Specs Accurate and Coordinated X Plans Clear and Detailed Sufficiently X Management and Adherence to Schedules X Meeting Cost Limitations X Suitability of Design or Study Results X Solution Environmentally Suitable X Cooperativeness and Responsiveness X Quality of Briefing and Presentations Innovative Approaches/Technologies Implementation of Sm. Business Subcontracting Plan X 18. HOW MANY 100% FINAL RESUBMITTALS WERE REQUIRED BECAUSE OF POOR A -E PERFORMANCE? 19. CONSTRUCTION PHASE (Quality ofA -E Services Evaluation) EXCEP- VERY SATIS- UNSAIS - ATTRIBUTES al applicable) TIONAL GOOD FACTORY MARGINAL FACTORY Plans Clear and Detailed Sufficiently Drawings Reflect True Conditions Plans /Specs Accurate and Coordinated Design Constructability Cooperativeness and Responsiveness Timeliness and Quality of Processing Submittals Product & Equipment Selections Readily Available Timeliness of Answers to Design Questions Field Consultation and Investigations Quality of Construction Support Services 20. REMARKS (Attach additional sheet(s)or documentation if necessary) PLEASE SEE CONTINUATION SHEET. DD FORM 2631 (BACK), APR 1999 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 and 3.104 Small Business Utilization Does this contract include a subcontracting plan Yes Is small business subcontracting under this contract included in a comprehensive smell bu subcontracting plan? Yes Is small business subcontracting under this contract inc luded in a commercial small business subcontracting plan? Yes Date oflast Individual Subcontracting Report (ISR) / Summary Subcontractinu Report (SSR): 03/31/2010 RATING OFFICIAL REMARKS: Always providing a quality product. Easy to work with. CONTRACTOR REMARKS: I concur with this evaluation. The Air Force people are very good to work with. Thank you for working with PDC. CONCURRENCE: I concur with this evaluation. CONTRACTOR NAME: STEVE NIGG TITLE: MECHANICAL ENGINEER / PM PHONE: 907 - 743 -3200 DATE: 06/19/2010 DD FORM 2631 (CONTINUED), APR 1999 3 LETTERS OF RECOMMENDATION USACE CPARS /ACASS Evaluation for Prepare D/B RFP for CHPP Dated October 23, 2008 FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2,101 and 3.104 A -E CONTRACTOR I.D. NUMBER (ForACASS use only) 623437605 PERFORMANCE EVALUATION 1. A -E CONTRACT NUMBER (ARCHITECT - ENGINEER) W911KBO5D0003 2. CONSTRUCTION CONTRACT NUMBER INCOMPLETE -RATED IMPORTANT: Be sure to complete back of form. If additional space is necessary for any item, use Remarks section on back. 3. TYPE OF EVALUATION: a. PROJECT 5. DELIVERY a. PHASE OF COMPLETION b. (X (R eppl ) COMPLETION X one) c. X IF APPLICABLE NUMBER ORDE NO. 7 INTERIM ( %) n �— FINAL X DESIGN I ENGINEES ERING I � I CONSTRUCTION TERMINATION (Explain m Remarks) FTW333 0005 I 'SERVIC 6. NAME AND ADDRESS OF A -E CONTRACTOR 7a. PROJECT TITLE AND LOCATION PDC, INC. Design Services to Prepare Request for 2700 GAMBELL ST, STE 500 Proposal for Design -Build ANCHORAGE AK 995032833 USA 7b. DESCRIPTION OF PROJECT IF NOT EXPLAINED BY TITLE Construction Contract for Upgrade Breakers & Power Distribution at CHPP, Fort Wainwright, Alaska 8. NAME, ADDRESS AND PHONE NUMBER OF OFFICE RESPONSIBLE FOR: a. SELECTION OF A-E CONTRACTOR b. NEGOTIATION /AWARD OF A -E CONTRACT CEPOA- EN - ES - TI CEPOA -CT -CM 907 753 -5666 c. ADMINISTRATION OF A -E CONTRACT d. ADMINISTRATON OF CONSTRUCTION CONTRACT CEPOA-CT-CM 9. A -E CONTRACT DATA (Items 9d Mm 9g are not applcable during construction unless Isere are modifications to the A -E contract.) a. TYPE OF WORK (Des,gn, study etc.) b. TYPE OF CONTRACT X INDEFINITE DELIVERYIINDEFINITE QUANTITY (IDIO) Design Engineering Services — — FIRM FIXED -PRICE TASK ORDER UNDER ID/IQ COST - REIMBURSEMENT OTHER (Specify) c. PROJECT COMPLE XITY d. CONTRACT OR TASK ORDER AMOUNT 7 DIFFICULT 17 I ROUTINE (1) INITIAL FEE (2) CONTRACT OR TASK ORDER MODIFICATIONS (3) TOTAL FEE NO. AMOUNT $655,000 3 $- 50,000 $605,000 e. CONTRACT OR TASK ORDER AWARD DATE I. NEGOTIATED CONTRACT OR TASK ORDER g. ACTUAL CONTRACT OR TASK ORDER COMPLETION DATE (or number of days) COMPLETION DATE (or number of days) 12/08/2006 (Inc 07 /31/ 2 007 07/31/2007 10. CONSTRUCTION CONTRACT DATA (Not applicable at completion of design or engineering services not involving construction.) (1) AUTHORIZED CONSTRUCTION COST (2) A-E ESTIMATE FOR BID ITEMS (3) AWARD AMOUNT a. CONSTRUCTION COSTS AWARDED b. DATA AT TIME OF CONSTRUCTION COMPLETION (Completion date ) NUMBER TOTAL COST (1) CONSTRUCTION MODIFICATIONS (2) CONSTRUCTION MODIFICATIONS ARISING FROM DESIGN DEFICIENCIES 11. A -E LIABILITY 1 X [NONE 1 1 UNDETERMINED I I PENDING I I SETTLEMENT 12. OVERALL RATING 13. RECOMMENDED FOR FUTURE CONTRACTS? EXCEPTIONAL SATISFACTORY 17 I UNSATISFACTORY X YES ❑ CONDITIONALLY X VERY GOOD MARGINAL NO (Explain "No' or "Conditionally Remarks.) 14a. NAME, TITLE AND OFFICE OF RATING OFFICIAL 15a. NAME, TITLE AND OFFICE OF REVIEWING OFFICIAL SURENDRA K WADHWA MECHANICAL ENGINEER COE- POA TELEPHONE NUMBER: 907-753-5716 TELEPHONE NUMBER: b. SIGNATURE NUMBER: c. DATE: b. SIGNATURE NUMBER: c. DATE: (Official Report dale) 10/23/2008 AGENCY USE: (Distribution, etc.) DD FORM 2631, APR 1999 (EG) PREVIOUS EDITION I5 OBSOLETE. Exception to SF 1421 Approved by GHSIOORA1-9. FOR OFFICIAL USE ONLY / SOURCE SELECTION INFORMATION - SEE FAR 2.101 and 3.104 16. QUALITY OF A -E SERVICES BY DISCIPLINE (Completion mandatory for both DESIGN and CONSTRUCTION phases and Engineering Service) DESIGN /SERVICES CONSTRUCTION a. DISCIPLINES ( //applicable) EXCEP. VERY SATIS- UNSATIS• EXCEP- VERY SATIS- UNSATIS - TIONAL GOOD FACTORY MARGINAL FACTORY TIONAL GOOD FACTORY MARGINAL FACTORY Architectural X Structural X Civil X Mechanical X Electrical X Fire Protection X Surveying, Mapping, & Geospatial Information Svcs. Cost Estimating X Value Engineering Environmental Engineering Geotechnical Engineering Master Planning Hydrology Chemical Engineering Geology Chemistry Risk Assessment Safety /Occupational Health Hydrographic Surveying 17. DESIGN PHASE OR ENGINEERING SERVICES (Quality ofA -E Services Evaluation) 16b. DISCIPLINE, NAME AND ADDRESS OF ATTRIBUTES (II applicable) EXCEP- VERY SATIS- MARGINAL UNSATIS• KEY CONSULTANT(S) (If applicable) TIONAI GOOD FACTORY FACTORY Thoroughness of Site Investigation /Field Analysis X Quality Control Procedures and Execution X Plans /Specs Accurate and Coordinated X Plans Clear and Detailed Sufficiently X Management and Adherence to Schedules X Meeting Cost Limitations Suitability of Design or Study Results X Solution Environmentally Suitable Cooperativeness and Responsiveness X Quality of Briefing and Presentations X Innovative Approaches/Technologies X Implementation of Sm. Business Subcontracting Plan X 16. HOW MANY 100% FINAL RESUBMITTALS WERE REQUIRED BECAUSE OF POOR A -E PERFORMANCE? 0 19. CONSTRUCTION PHASE (Quality ofA -E Services Evaluation) ATTRIBUTES (Il applicable) EXCEP- VERY SATIS- MARG UNSATIS - - DONAL GOOD FACTORY FACTORY Plans Clear and Detailed Sufficiently Drawings Reflect True Conditions Plans /Specs Accurate and Coordinated Design Constructability Cooperativeness and Responsiveness Timeliness and Quality of Processing Submittals Product & Equipment Selections Readily Available Timeliness of Answers to Design Questions Field Consultation and Investigations Quality of Construction Support Services 20. REMARKS (Attach additional sheet(s)or documentaron a necessary) RATING OFFICIAL REMARKS: PDC performed extreemely well in development of the Design /Build REP for this complicated CHPP renovation project. They were remarkably cooperative and the management as well as other professonals were very courteous, respnsible and technically very well qualified. The end product delivered by the AE was exceptionally good. DD FORM 2631 (BACK), APR 1999 CERTIFICATES OF INSURANCE Acc•RE) ® CERTIFICATE OF LIABILITY INSURANCE sAio/zo ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Brenda Nolin, CIC, CISR NAME: Alaska USA Insurance Brokers l9 N .m. ( 561 -1250 ( A A jc, Noy (907 561 -4315 P.O. Box 196530 A : b. Wolin @alaskausainsurance. COM PRODUCER 00032736 CUSTOMERIDN Anchorage AK 99519 INSURER(S) AFFORDING COVERAGE 1 NAICN INSURED INSURER A Ohio Security Insurance Company 1 INSURERS American Fire & Casualty PDC, Inc. INSURERCOhlo Casualty Insurance Company 2700 Gambell Street INSURER D Liberty Northwest Suite 500 INSURER E Anchorage AK 99503 INSURER F: COVERAGES CERTIFICATE NUMBER:12 - 13 Anchorage Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE I INSR WVD POLICY NUMBER (MMIDDIYYYY) (MMIDDTYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAnETO RENTED 1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ A CLAIMS -MADE X OCCUR BK81354708041 4/1/2012 4/1/2013 MED EXP (Any one person) $ 15,000 PERSONAL BADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GE 'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000,000 X POLICY PRO- LOC $ IECT I AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 5 1,000,000 (Ea accident) X ANY AUTO BODILY INJURY (Per person) $ B ALL OWNED AUTOS BAA1354708041 4/1/2012 4/1/2013 BODILY INJURY (Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE X HIRED AUTOS (Per acadent) X NON -OWNED AUTOS Uninsured motorist combined $ 1,000,000 Medical payments 5 5,000 X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 n EXCESS LIAB CLAIMS -MADE AGGREGATE $ 4,000,000 1 DEDUCTIBLE Prod- Compl -Ops Aggregate $ 4,000,000 C RETENTION $ 7501354708041 4/1/2012 4/1/2013 $ D WORKERS COMPENSATION X WC STATU- IGTH- AND EMPLOYERS' LIABILITY YIN TORY I IMITS FR ANY PROPRIETORPARTNERIEXECUTIVE I Er EACH ACCIDENT $ 500,000 OFFICER /MEMBER EXCLUDED? N I WC41NC016672012 4/1/2012 4/1/2013 (Mandatary In NH) E.L. DISEASE - EA EMPLOYEES 500,000 If yes, describe under DESCRIPTION OE OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) RE: RFP for Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification Project. The Certificate Holder is granted Waiver of Subrogation on the General Liability, Automobile and Workers' Compensation policies as respects the referenced project subject to the policy terms, conditions and exclusions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Kodiak Island Borough ACCORDANCE WITH THE POLICY PROVISIONS. Office of the Manager 710 Mill Bay Road AUTHORIZED REPRESENTATIVE Kodiak, AK 99615 �I n B Nolin, CIC, CISR /BR 9 ILJ . Ito. l'-w_r, , ACORD 25 (2009/09) ©1988 -2009 ACORD CORPORATION. All rights reserved. INS025 (200909) The ACORD name and logo are registered marks of ACORD CERTIFICATE OF PROFESSIONAL LIABILITY INSURANCE ISSUED BY ARCHITECTS AND ENGINEERS INSURANCE COMPANY Form N7706 (08/89) Issue Date: 11- May -12 This Certificate is issued as a matter of information only and confers no rights upon the Certificate Holder. This Certificate does not amend, extend or alter the coverage afforded by the Policy. This certifies that a Professional Liability Insurance policy has been issued to the insured named . below for the Policy period indicated. Notwithstanding any requirement, term or condition of the contract with respect to which this Certificate may be issued or may pertain, the insurance afforded by the Policy described herein is subject to all the terms, exclusions and conditions of such Policy, and any attachments or endorsements added thereto. • INSURED: PDC Consulting Engineers, Inc. 2700 Gambell Street, Suite 500 Anchorage, AK 99503 • COMPANY: Architects and Engineers Insurance Company POLICY NO: 09- 00018 -01 EFFECTIVE DATE: 5/31/2009 EXPIRATION DATE: 5/31/2012 LIMIT: 51,000,000 CERTIFICATE HOLDER: Should the above described Policy be • Kodiak Island Borough canceled before the expiration date, 710 Mill Bay Road AEIC will mail thirty days (30) written Kodiak, AK 99615 notice to the.Certificate Holder named to the left; but failure to mail such notice shall impose no obligation or liability of • any kind upon the company. ATTENTION: Office of the Manager • 7 on A. Peterson PROJECT: Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification Project Authorized Representative 2056 Westings Avenue, Suite 20 Naperville, IL 60563 Telephone (800) 437 -2342 / Fax (877) 437 -2342 • ...t C """F!""r"L "' 4+ p "."^ �'tl" "5' m ---°-- m v r e x—ry +•, a tr. , {. u,. n a m ,'a+.€ r • 4 r 5 , 3� -4,10,v-,i/ ? 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Z A'v "`' $' e - ` ""' " x c 4 s ' p,*x sr° 4 . *. i r r s vP' , c: t r `v I s .. x s s � x ' # � s > .,�T a , {Es ( :p q t � �� d }{s � ��,`�; ", .k. d W ^b , f 3 '..4 i 4 IkEi i a� . ^ I jv' , fl9 i� "3 Y t .. s . ate i. b- t ai� � 3" ,,,,.., s�..,....b:- i.�a,.,..m,.tr.... » i.>,,.sii� .mot.__ r. .. ., �>. �'a.., DRAFT 7/19/2012 3:32 PM Exhibit B - Borough's Request for Proposals Exhibit B C:\Documents and Settings \kkearns.KIB.000 \Local Settings \Temporary Internet Files \Content.Outlook\JCOM000F\RSA with PDC for KFRC Project.000x Kodiak Fisheries Research Center Seawater Chiller and Ventilation Modification Project SCOPE OF SERVICES: The Kodiak Island Borough (KIB) is requesting proposals from qualified professional architectural /engineering firms to design a seawater chiller system and building ventilation system modifications at the Kodiak Fisheries Research Center (KFRC) in Kodiak, Alaska. The ventilation modifications and seawater chiller system are separate projects and will be constructed at separate times, Ventilation System Modifications: Provide a separate design package for modifications to the building ventilation systems to reduce air flow, increase heat recovery, and consolidate systems for integration with the seawater chiller system to reduce facility energy inputs. Seawater Chiller System: Provide a separate design package for a system that chills filtered seawater to 32 °F and distributes the water via the wet lab seawater distribution piping. Recover heat from the chiller and use it to heat the building ventilation air and the spaces. PRE - PROPOSAL MEETING: A non - mandatory pre - proposal meeting will be held in the KFRC Large Conference Room located 301 Research Court, Kodiak, AK at 11:00 AM, Alaska Time on May 1, 2012. Persons interested in submitting proposals are encouraged to attend. Conference call capability will be available. Proposers intending to participate via conference call shall notify Kelsea Kearns at the Kodiak Island Borough Engineering /Facilities Department, at (907) 486 -9343, or kkearns @kodiakak.us by 4:30 p.m., April 30, 2012 to register for telephonic attendance. NOTE: Mailing /delivery times to Kodiak may take longer than other areas of the U.S. Proposal documents must be delivered in person, by mail, or by courier service to: Kodiak Island Borough Office of the Manager 710 Mill Bay Road Kodiak, AK 99615 KIB Engineering /Facilities Department phone number is 907 - 486 -9343 Project Manager is Woody Koning. He can be reached at the Engineering /Facilities Department phone number or by email at: wkoning @kodiakak.us PROJECT PHYSICAL LOCATION: Kodiak Fisheries Research Center 301 Research Court Kodiak Alaska 1 REQUEST FOR PROPOSAL FOR ARCHITECTURAL/ ENGINEERING SERVICES INSTRUCTIONS TO PROPOSERS The Kodiak Island Borough is requesting proposals for a firm to provide professional architectural /engineering services for the design of building mechanical ventilation modifications and a seawater chiller system for the Kodiak Fisheries Research Center (KFRC) in Kodiak, Alaska. 1. Project Overview Kodiak Island Borough is seeking assistance from a professional firm with extensive experience in planning and designing modifications to existing commercial buildings to achieve maximum energy efficiency while maintaining healthy interior air quality. Additionally, the design team will demonstrate the ability to design a system to continuously chill filtered seawater to 32 degrees F. The heat lifted from the seawater will be integrated into the building system to heat ventilation air thereby reducing fossil fuel heating loads. The project will be delivered in two phases and administered under two separate construction contracts. First phase will be the building ventilation modification phase and the second phase will be the seawater chiller installation. KFRC is owned and operated by KIB. The major tenant is NOAA. KIB wishes to minimize energy inputs and provide more a more efficient seawater cooling system to provide the required water for the seawater laboratory. 2. Rules Governing Competition 2.1 Examination of Proposals The proposer; whether individuals, joint ventures, corporations or LLC's, should carefully examine the entire RFP and any addenda thereto, and all related materials and data referenced in the RFP. Comments concerning defects and objectionable material must be made in writing and received by the Project Manager (contact information located on the first page of this RFP) at least ten days before the proposal opening. This will allow time to issue necessary addenda. Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the Project Manager, in writing, at least ten days before the time set for opening. The proposer should become fully aware of the nature of the work and the conditions likely to be encountered in performing the work. 2.2 Confidentiality The content of all proposals will be kept confidential until the selected design firm is publicly announced, At that time the selected proposal is open for review. After the award of the contract all proposals will then become public information. Proprietary or confidential information not subject to public disclosure must be clearly marked as such. 2 2.3 Proposal Format Proposals are to be prepared in such a way as to provide straight forward, concise delineation of the proposer's capabilities to satisfy the requirements of this RFP. Emphasis should be concentrated on: 1. Conformance with the RFP instructions 2. Responsiveness to the RFP'S requirements 3. Completeness and clarity of content 2.3.1 Questions Received Prior to Opening of Proposals All questions must be in writing and directed to the Project Manager. Telephone conversations must be confirmed in writing by the interested party. Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment or addendum to the RFP. The Project Manager will make that decision. 2.3.2 Amendments If an amendment is issued it will be provided to all registered recipients of the RFP in the form of an addendum. KB may issue addenda by fax or email. Addenda may be faxed and sent over email less than seven days prior to the anticipated bid opening. KIB will make all reasonable attempts to ensure that all potential respondents receive faxed or emailed addenda. Proposers are responsible for confirming the contents, number, and date of each addendum prior to submitting a proposal. 2.4 Signature Requirements All proposals must be signed. A proposal may be signed by an agent(s) only if he /she is an officer of a corporation or LLC authorized to sign contracts on its behalf, a member of a partnership, or is properly authorized by a power of attorney or equivalent documents. The name and title of the individual(s) signing the document must be clearly shown immediately below the signature. By signature on their proposal, offerors certify that they comply with: a) the laws of the State of Alaska; b) the applicable portion of the Federal Civil Rights Act of 1964; c) the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government; d) the Americans with Disabilities Act of 1990, and the regulations issued thereunder by the federal government; e) all terms and conditions set forth in this REP; f) a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and g) that their offers will remain open and valid for at least 90 days. 2.5 Proposal Submission Eight (8) copies of the written proposal must be received by The Office of the Kodiak Island Borough Manager prior to the date and time specified on the cover letter. All copies must be received in sealed envelopes and plainly marked with "Kodiak Fisheries Research Center Seawater Chiller and Ventilation 3 Project" on the outside face of the submittal package. All proposals must include an electronic copy in PDF format on USB ready media. The fee proposal must be submitted on a separate sheet of paper in a separate clearly marked sealed envelope, labeled "Fee Proposal ". All proposals will remain sealed until after the closing deadline for the RFP. Proposal should be delivered by hand, mail, or courier (faxes will not be accepted) to: Kodiak Island Borough Office of the Manager 710 Mill Bay Road Kodiak, AK 99615 RE: Kodiak Fisheries Research Center Seawater Chiller and Ventilation Project PROPOSAL ENCLOSED ALL PROPOSALS MUST BE RECEIVED IN THE BOROUGH MANAGER'S OFFICE NO LATER THAN 3:00 P.M. ON TUESDAY MAY 15, 2012 2.6 Disposition of Proposals All materials submitted in response to this RFP will become the property of the KIB. One copy will be retained for KIB and filed in the Engineering and Facilities office. 2.7 Modification /Withdrawal of Proposals A respondent may withdraw a proposal at any time prior to the final submission date by sending written notification of its withdrawal, signed by an agent authorized to represent the respondent. The respondent may thereafter submit a new or modified proposal prior to the final submission date. Modifications offered in any other manner, oral or written will not be considered. A final proposal cannot be changed or withdrawn after the deadline for submission, except for modifications requested by KIB's Project Manager after the date following oral presentations. No oral change or interpretation of any provision contained in this RFP is valid whether issued during a conference or otherwise. Written addenda will be issued when changes, clarifications or amendments to the proposal documents are deemed necessary by the Project Manager or designee. 2.8 Late Submissions Proposals not received prior to the date and time specified in the cover letter will NOT be considered and will be returned unopened after award. 2.9 Rejection of Proposals KIB reserves the right in its sole and absolute discretion to reject any or all proposals. 4 3. Responsibilities This SOW includes proposed concepts for the project. The A/E shall review the concepts and be prepared to discuss them at the kickoff meeting. KIB will address any concerns. The A/E shall accept full responsibility for the project, assess the project requirements and the building systems, and determine all requirements for a complete and operational system that meets the intent of the Statement of Work, and will be liable for providing a complete and operational system. Optimizing energy efficiency is a primary goal of the project. Provide systems and equipment that optimize the energy efficiency. Validate design choices using life cycle cost analysis and design systems and select equipment that minimize the life cycle cost of the systems. The design firm sought by KIB will serve as the owner's representative and to an extent yet to be determined, a representative for KIB as the project moves through the stages outlined below. Upon acceptance of approved drawings and specifications by KIB the design firm will advise the KIB how best to proceed with selection of a general contractor and prepare separate construction document packages, one for each of the two phases for procurement of constructors. The design firm agrees to assist KIB in developing criteria from which to evaluate the respondent proposals and to participate in reviewing and evaluating responses to the construction RFB. It is anticipated that the construction contract solicitation will be in the form of an open invitation to bid, though KIB reserves the right to employ alternative delivery methods at its sole discretion. To assist the design firm, KIB is prepared to provide available information including as- builts, actual energy consumption history, historical water temperatures, and anticipated loads to meet lab requirements. 3.1 Basic Services 3.1.1 Initial Review: A kick off meeting /review will occur within one week of award depending on staff schedule. This meeting will give the design team and KIB an initial work session to discuss basic concepts and scheduling. During this meeting the design firm goes over their proposed schedule outlining milestone and deliverable schedule according to the following Statement of Work. A. Design a seawater chiller system and associated ventilation system modifications at the Kodiak Fisheries Research Center (KFRC) in Kodiak, Alaska. B. Ventilation System Modifications: Design modifications to the ventilation systems to reduce air flow, increase heat recovery, and consolidate systems for integration with the seawater chiller system. 5 C. Seawater Chiller System: Design a system that chills filtered seawater to 0 °C and distributes the water via the wet lab seawater distribution piping. Recover heat from the chiller and use it to heat laboratory ventilation air and the spaces. 3.1.2 Deliverables and Schedule: A. General: Any deliverable that is not fully complete will be rejected in entirety. The ALE shall resubmit it when complete without cost to KIB or a change in project schedule. B. Kickoff Meeting and Site Investigation: Attend a kickoff meeting at the KFRC. Purpose of the meeting is to review the SOW, gather site data, and discuss and refine the project scope. C. Design Meetings: Host bimonthly teleconference meetings with NOAA, GSA, and Kodiak Island Borough personal. D. 50% Design: Provide a 50% submittal with the following minimum requirements: 1. Ventilation System Modifications a. Provide a schematic drawing showing the existing ventilation systems and proposed changes. b. Provide space and zone heating and cooling loads including air flows and hydronic heating flows. Document the capacity of existing equipment and verify if it is appropriately sized for the new requirements. c. Provide system air and hydronic heating flow calculations. Evaluate capacity of the existing equipment to determine if it is appropriately sized for the new requirements. d. Provide floor plans of the existing HVAC systems that will be modified in this project. e. Provide data sheets for new equipment and the existing fans showing the proposed operating condition. f. Provide a construction cost estimate in 16 -part CSI format. 2. Seawater Chiller System a. Provide a schematic diagram of the proposed seawater chilling system. b. Provide sizing calculations for all components of the system. c. Provide equipment schedules and data sheets for equipment showing the proposed operating condition. 6 d. Provide the following technical evaluations: 1) Two options for precooling the filtered seawater. 2) Necessity of chilled seawater tank 3) Evaluate methods of discharging chilled water during periods when the building heating load exceeds the output of the chiller condensers. 4) Chiller type, make, and model recommendation 5) Necessity of heating tank. 6) Evaluate methods of rejecting excess condenser heat during chilled water priority modes. 7) Evaluate electric load requirements and if the standby generator has suitable capacity to supply the essential loads. e. Provide floor plans showing the new mechanical spaces and equipment layouts. f. Provide a construction cost estimate in 16 -part CSI format. E. 100% Design: Submit a 100% submittal with the following minimum requirements and incorporate the 50% comments into the design. 1. Submit completed calculations and equipment sizing for the entire system. 2. Submit complete construction documents in native format, and PDF format 3. Submit a construction cost estimate in native and PDF format. F. Final Design: Submit a final design and incorporate all review comments into the design. 1. Submit final calculations and equipment sizing for the entire system. 2. Submit final, sealed construction documents in native format, and PDF format 3. Submit two construction cost estimate, one for each phase, in native and PDF format. 3.1.3 Bid Services: Bid Services shall consist of the preparation of bid documents for obtaining bids and awarding contracts for construction. The architect shall prepare a complete set of bid documents consisting of the bidding instructions and contract documents. The contract documents include the contract forms, conditions of the contract (general and supplementary), specifications, drawings and addenda. Bidding requirement forms, contract forms and general conditions will be provided by KIB. Preparation of forms, the bid 7 schedule, supplementary conditions and the general requirements (Division 1) of the specifications shall be accomplished by the design firm in coordination with the KIB. Technical specifications (Divisions 2- 16), drawings and addenda shall be developed by the design firm and approved by the KIB. All documents and specifications must be complimentary and compatible. The design firm shall prepare responses to questions from bidders concerning clarification or interpretations of bidding documents when requested by the KIB. The design firm shall not be responsible to respond directly to any bidder's questions without specific authorization from KIB. The architect shall prepare addenda documents, to be distributed by KIB during the bidding period, which may include clarifications or supplementary drawings, specifications, instructions and notices of any changes in bidding procedures. As requested by KIB, the architect shall participate in pre -bid conferences; review and evaluation of bids; and recommendation for award of contract(s). 3.1.4 Construction Services: Construction services shall consist of providing construction administration and contract administration services to KIB commencing with award and terminating following final acceptance of the project and KIB approval of the design firm's final invoice for all services throughout the construction phase. As requested by the KIB, the architect shall facilitate a pre- construction conference with KIB and the successful bidder. The design firm shall respond to contracting agency or contractor initiated requests through KIB for clarifications of the construction documents including any inadequacies in the documents. The architect shall prepare appropriate instructions or modifications to the construction documents for KIB to issue to the contractor and shall advise KIB on those matters which may affect the utilization of the project, extra cost or additional time. Services for change orders necessitated by inadequacies in the construction documents must be provided by the design firm at no additional cost to KIB. The design firm shall review, approve or disapprove shop drawings, test results, samples, color selections and other submissions of the contractor for conformance with the design concept of the project and for compliance with the information given in the contract documents. Upon notice of substantial completion, the architect shall participate in a detailed final construction inspection with KIB designated representative of all architectural, civil, structural, mechanical and electrical aspects of the project. The design firm shall assist KIB representative in identifying any deficiencies or items to be accomplished and may be required to participate in final re- inspection of the project with KIB's representative to ascertain that the corrections have been made. 3.1.5 Proposed Project Schedule 8 05 -15 -12 PROPOSALS DUE 6 -7 -2012 CONTRACT AWARD 8 -1 -2012 50% DESIGN 9 -4 -2012 100% DESIGN AND BID DOCUMENTS 4. Proposal and Submission Requirements To achieve a uniform review process and obtain the maximum degree of comparability, it is required that the proposals be organized in the manner specified. Proposals shall not exceed twenty -five (25) pages in length, excluding letter of transmittal, title pages, index, letters of reference, resumes and table of contents or dividers). Information in excess of those allowed will not be considered. One page shall be interpreted as one side of a single lined typed 8 piece of paper. The fee proposal must be submitted on a separate sheet of paper in a separate clearly marked sealed envelope, labeled "Fee Proposal ". ALL PROPOSALS MUST BE RECEIVED IN THE CITY CLERK'S OFFICE NO LATER THAN 3:00 P.M. ON TUESDAY MAY 15, 2012. LATE PROPOSALS WILL NOT BE ACCEPTED. Scores will be computed based on the following criteria as outlined in sections 4.1 through 4.7. THE TOTAL NUMBER OF POINTS USED TO SCORE THIS CONTRACT IS 100. 1. Scope of Work 20 maximum available points 2. Experience 20 maximum available points 3. Presentation 10 maximum available points 4. Available Resources 10 maximum available points 5. Schedule 15 maximum available points 6. Personnel 10 maximum available points 7. Fee 15 maximum available points Total Maximum Points Available 100 4.1 Scope of Work (20 %) Maximum Point Value for this Section — 20 Points Proposals will be evaluated against the questions set out below: 9 (a) How well has the proposer demonstrated a thorough understanding of the purpose and scope of the project? (b) How well has the proposer identified pertinent issues and potential problems related to the project? (c) How well has the proposer demonstrated that it understands the deliverables KIB expects it to provide? (d) Has the proposer offered alternative deliverables and gone beyond the minimum tasks necessary to meet the objectives of the RFP? (e) How well does the methodology match and contribute to achieving the objectives set out in the RFP? (f) How well does the methodology interface with the time schedule in the RFP? (g) Is the proposal responsive to all material requirements of the RFP? 4.2 Experience (20 %) Maximum Point Value for this Section — 20 Points Proposals will be evaluated against the questions set out below: (a) How well has the firm demonstrated experience in completing similar projects, specifically, ventilation upgrades in cold climates and seawater chiller projects? (b) What is the firm's experience completing projects on time and within budget? (c) Has the firm provided letters of reference from previous clients (including point of contact, telephone number, and brief description of the project) and are those references positive? (d) Does the firm demonstrate experience working cooperatively with project teams to incorporate specific needs and concerns of the client into their work? 4.3 Presentation (10 %) Maximum Point Value for this Section —10 Points Proposals will be evaluated against the questions set out below: (a) Does the proposal conform to the RFP instructions? (b) Is the proposal complete? (c) Is the proposal's content clear? 10 4.4 Available Resources (10 %) Maximum Point Value for this Section —10 Points Proposals will be evaluated against the questions set out below: (a) To what extent does the proposer and subcontractors already have the personnel hardware, equipment, and licenses necessary to perform the contract in a timely manner? (b) If subcontractors will perform work on the project, has the proposer listed proposed subcontractors? (c) Has the proposer identified the process by which the firm would engage in site visits, inspections, and other aspects of the contract? It is the responsibility of the proposer to clearly identify any other client commitments which may cause a conflict in providing the services for this contract in a timely manner. 4.5 Schedule (15 %) Maximum Point Value for this Section —15 Points Proposals will be evaluated against the questions set out below: (a) How well has the proposer demonstrated that it understands the City's time schedule and how does it propose to meet or exceed it? (b) Has the proposer demonstrated the ability to work within a limited time constraint? (c) Has the proposer provided a detailed schedule identifying key milestones, staff and other resources as well as potential time constraints for each phase of the project, and how they propose to meet these requirements? 4.6 Personnel and Management Plan (10 %) Maximum Point Value for this Section —10 Points Proposals will be evaluated against the questions set out below: (a) Do the individuals assigned to the project have experience on similar projects? (b) Are resumes complete and do they demonstrate backgrounds that would be desirable for individuals engaged in the work that this project requires? (c) What number of personnel with cold climate experience are to be involved in the project? 11 (d) How well does the management plan support all of the project requirements and logically lead to the deliverables required in the RFP? (e) Has the proposer provided references for proposed key individuals on this project? (f) Has the proposer identified key individuals such as principal in charge, key managers, members of design team such as structural engineers, mechanical engineers, electrical engineers, cost consultants, and established roles and responsibilities for each? The proposer shall establish and outline a clear method of communication and responsibility as to their interaction with KIB's Project Manager and Design Team. 4.7 Fee (15 %) Maximum Point Value for this Section —15 Points The fee proposal must be submitted on a separate sheet of paper in a separate clearly marked sealed envelope. Proposals will be evaluated as described below: 4.7.1 The lowest cost proposal will receive 15 of the maximum 15 points There will be no qualitative rating factor applied to the fee portion of the weighted criteria. The proposer shall provide estimated hours for each discipline broken down according to the fee schedule for each element of work. Proposed number of site visits and associated travel expenses shall be indicated separately. The proposer shall have no right to discover or challenge how points are determined, awarded or scored in the evaluation process and by electing to submit a proposal they will unconditionally and irrevocably waive any right which they may otherwise have to do so. 5. Evaluation Process Evaluation of the proposals will be performed by a group of individuals representing KIB, GSA, and NOAA. The group will rank the proposals and KIB reserves the right to award a contract solely based on the written proposal. KIB also reserves the right to request oral interviews. The final selection will be based on the total of all evaluators' scores achieved on the second rating i.e. 1 2 3 etc. 6. Selection Process The proposer with the lowest second round score may be invited to enter into negotiations with KIB management. If an agreement cannot be reached, the second lowest second round proposer may be 12 contacted for negotiations. This process may continue until successful negotiations are achieved. However, KIB will make the final decision in its sole and absolute discretion as to selection of the architect and reserves the right to terminate negotiations with any proposer in its sole and absolute discretion. KIB reserves the right to reject any and all proposals submitted. 7. Insurance Requirements The firm shall provide, as a minimum, the following insurance: KIB must be named as an additional insured as respects their interest in this project, except for Professional Liability Insurance and Workers' Compensation Insurance. Proof of the following insurance is required prior to award: 7.1 Commercial General Liability Insurance: The proposer must maintain Commercial General Liability Insurance in an amount sufficient to cover any suit that may be brought against the proposer. This amount must be at least one million dollars (51,000,000) per occurrence, and two million dollars ($2,000,000) aggregate. The proposer must assume all insurable risks and bear any loss or injury to property or persons occasioned by neglect or accident during the term of the contract, except for sole negligence on the part of KIB. 7.2 Professional Liability Insurance: The proposer must maintain Professional Liability Insurance in an amount not less than one million dollars (51,000,000) aggregate to protect the proposer from any claims or damages for any error, omission, or negligent act of the proposer, the proposer's firm, employees or subcontractors (which results in a financial loss to KIB). 7.3 Workers' Compensation Insurance: The proposer must maintain Workers' Compensation Insurance to protect the proposer from any claims or damages for any personal injury or death which may arise from services performed under this contract. This requirement applies to the proposer's firm, the proposer's subcontractors, and assignees, and anyone directly or indirectly employed to perform work under this contract. The proposer must notify KIB as well as the State Division of Workers' Compensation immediately when changes in the proposer's business operation affect the proposer's insurance status. Statutory limits apply to Workers' Compensation Insurance. The policy must include employer's liability coverage of one hundred thousand dollars (5100,000) per injury, and five hundred thousand dollars ($500,000) policy limits. 7.4 Vehicle and Equipment Insurance: The coverage shall include all owned, hired, and non -owned vehicles to a one million dollar (51,000,000) combined single limit coverage. Each policy shall be endorsed to waive all rights of subrogation against KIB by reason of any payment made for claims under the above coverage, except Workers' Compensation and Professional Liability. 8.0 Technical Requirements PART 1- GENERAL 1.1 SCOPE OF WORK (See Scope of Services on page 1) 13 1.2 ATTACHMENTS A. The following documents are attached to this SOW: 1. KFRC Seawater Chiller — Ventilation Modification Drawings 2. KFRC Seawater Chiller — Proposed Ventilation Rates 3. KFRC Seawater Chiller — Seawater Chiller System Drawings B. The following documents will be provided with Notice to Proceed (NTP). 1. KFRC Architectural, Electrical, and Mechanical Plans PART 2 - VENTILATION SYSTEM MODIFICATIONS 2.1 SCOPE OF WORK A. Design modifications to the existing ventilation, lighting and seawater systems at the Kodiak Fisheries Research Center. The modifications shall be optimal for future integration with the heat recovery potential of the seawater chiller system. This work includes, but is not limited to: 1. Reducing air flow rates 2. Converting laboratories and fume hoods to variable flow 3. Reducing the number of fan systems 4. Increasing heat recovery from laboratory exhaust air 5. Installing occupancy sensors to control room airflow and lighting B. Schematic drawings of the existing ventilation systems and proposed improvements are attached. C. Prescriptive Requirements 1. Provide construction documents for design, construction, and commissioning ventilation system modifications. 2. Design the modifications to optimize future heat recovery from the seawater chiller system. 3. Renumber equipment as appropriate to provide sequential numbering of fans, VAV boxes, terminal units, and other equipment. 4. Remove or replace diffusers and grilles as required to achieve adequate air distribution and minimize noise generation. 14 5. Modify the existing ventilation systems and lighting control systems to the standards of a modern, high performance office and laboratory building. 6. Review this Statement of Work. Recommend and incorporate additions, refinements, and modifications as required to meet the project intent. D. Specific Requirements: The following requirements are not intended to fully define the project or limit the prescriptive requirements. 1. Reduce Air Flow Rates a. Reduce supply, return, and exhaust flow rates in accordance with the attached air flow calculation spreadsheet. b. Eliminate air handling unit AHU -1; Supply ventilation air to the entire building via AHU -2. c. Replace return fan RF -1 with a smaller fan d. Eliminate exhaust fans EF -1, EF -2, EF -3, EF -5, EF -7, EF -8, and EF -10 and consolidating general exhaust flows into EF -4 and fume hood exhausts into EF -6. • e. Convert laboratories and fume hoods to variable flow and provide room pressure controls and sash velocity controllers. f. Expand the existing exhaust air heat recovery system to include fume hood exhaust from EF -6. Relocate the AHU -2 heat recovery coil to the outside air intake duct. 2. Occupancy Controls: Install occupancy sensors to control lighting and air flow in rooms throughout the facility. PART 3 - SEAWATER CHILLING SYSTEM 3.1 SCOPE OF WORK A. Design a complete system for chilling seawater and recovering the heat for conditioning the building. The recovered heat will primarily heat ventilation air but will also supply heat to the terminal heating units when outside temperatures are favorable. B. Drawings of the existing seawater system and a proposed concept for the seawater chilling system are attached. C. Capacity Requirements 15 1. Peak Load: Chill 230 gpm of 54 °F seawater and supply it to the wet lab at a maximum temperature of 33.5 °F. System must maintain constant chilled seawater supply temperature under anticipated variations in flow rate, including the filling of large research tanks with chilled water. 2. Operating Loads a. The filtered seawater temperature will vary from 35 °F to 54 °F, generally with colder temperatures in the winter and warmer temperatures in the summer. b. Chilled seawater use (33.5 °F) will be continuous with a minimum of 50 gpm and a maximum of 230 gpm. c. Firm capacity is defined as the remaining capacity if any piece of equipment fails. Provide a firm capacity of 115 gpm of seawater supplied to the wet lab at a temperature of 33.5 °F (50% peak load). d. Optimize the chiller selection to supply the design chilled water load during summer months with a condenser outlet temperature of 105 °F and during the winter months with a condenser outlet temperature of 120 °F. D. Prescriptive Requirements 1. Provide construction documents for design, construction, and commissioning a seawater chiller system that is capable of continuously chilling seawater in accordance with the operating parameters. 2. Review the conceptual design included in this Statement of Work. Recommend and incorporate additions, refinements, and modifications as required to meet the project intent. 3. Make necessary design accommodations for incorporating the system into the Phase I ventilation modification project. 4. Provide appropriate freeze protection and thermal expansion for the fluids in the system. 5. Design a seawater chiller system capable of continuously supplying the form capacity. Such an arrangement would allow the entire chilling system to operate with high reliability and have minimal down time of any piece for cleaning, maintenance and repairs. System reliability is essential to tank research projects that may extend four years or more. Interruptions in flow may disrupt life support to the extent that data sets become less valuable or must be discarded. 6. Provide strainers of appropriate mesh where required to prevent fouling and blockage of heat exchangers, pumps, and piping. 16 7. Provide heat exchangers with titanium plates and nozzles to prevent bio- fouling over time. While the current budget does not allow for a back -up chiller, a complete set of chiller spare parts and a spare compressor should be included in the procurement contract. 8. Include a warrantee agreement with the chiller supplier for a minimum of the first year of operation. 9. Protect the chiller from high temperature when switching from heating the building with the boiler to heating with the seawater chiller. 10. Minimize filtered seawater pressure drop through the system. Design a booster pump if required to maintain adequate pressure in the distribution system. 11. Provide appropriate bypasses and redundancy as required meet the operating parameter requirements and for maintenance and repair of the equipment. 12. Provide equipment and materials suitable for the operating conditions and environment. All sweater materials shall be resistant to seawater corrosion over the 25+ year life of the system. E. Specific Requirements: The following requirements are not intended to fully define the project or limit the prescriptive requirements. 1. Location: Locate the seawater chilling system within the footprint of the existing buildings. The filter tower is a preferred location for the equipment. Design a boiler room level floor addition for the equipment. 2. Wastewater System a. The existing waste seawater system includes a drain line for contaminated seawater and one for waste seawater. b. Modify the system by converting the contaminated seawater line to a chilled waste seawater line that flows into a new precool sump, which in turn overflows into the treatment sump. c. Modify the waste seawater line so it flows into the treatment sump. 3. Precooling System a. The concept shows that the waste seawater from chilled tanks will be collected in trench drains a flow back to a new precooling sump. This sump will supply chilled waste seawater to a heat exchanger to precool the filter seawater. This is an essential step for energy efficiency and reducing equipment sizes. 17 b. Evaluate the proposed concept and other precooling options. Submit a comparison of two options, including energy requirements. 4. Chilled Seawater Tank: Evaluate the need for a chilled seawater tank to buffer chilled seawater temperature variations that may occur due to flow rate variations. 5. Chilled Seawater Heat Exchanger: Evaluate if this heat exchanger can be supplied integral with the chiller. Construct all wetted parts of titanium. 6. Chiller: Provide a minimum of two chillers each capable of supplying the firm capacity. Modular chillers must be capable of operating independently upon failure of a central control module. Evaluate three manufacturers with products suitable for this application and provide a recommendation based on capability, energy efficiency, maintenance support, space requirements, and other suitable criteria. 7. Chilled Seawater Mixing Stations: Provide 20 mixing stations for mixing chilled seawater with filters or raw seawater to maintain the tank setpoint. The mixing stations shall be portable with connections that allow for simple disconnect and reconnect to any of the drops in the distribution system. 8. Heating Tank: Evaluate the need for a heating tank to buffer chilled water temperature variations that may result from variations in the heating load. Evaluate methods of removing excess heat from the chiller during periods when the building heating load is zero. Seawater use requires materials resistant to seawater corrosion. 9. Preheat Coil: Install a preheat coil in AHU -1 that is sized for the larger of the existing heating load or the heating load after the ventilation improvements are constructed. Size the coil to heat the ventilation air using lower temperature heating water in order to optimize the energy efficiency of the seawater chilling system. 10. Building Hydronic Heating System: Connect the heating tank to the building hydronic heating system so the building heating loads can be supplied by the chiller. 11. Electrical: Power for the chilled seawater system shall be fed from the standby power system. Feed all essential loads from Panel SSDP in the Main Electrical Room via a subpanel in the chiller equipment room. Feed all nonessential loads form a panel in the generator room. Evaluate electrical capacity of the electrical system and standby generator to supply the loads. 12. Controls: Provide a complete automatic control system for operating, monitoring, and alarm of the seawater chiller system. Provide optimal control sequences that meet the minimizing energy consumption. 18 a. Chiller: Provide integral controls with the chiller. The chiller control system will allow for independent operation of the chillers upon failure of the main controller. 1) Provide modulating chillers with lead /lag operation to meet the capacity requirements. 2) Control evaporator and condenser pumps from the chiller control system. Provide variable speed pumps that modulate with chiller output. b. Building Controls: Interface with existing Network 8000 building automation system (BAS) to provide control, monitoring, and alarm functions for the entire chilled seawater system. Include an interface for monitoring and enabling the seawater chillers via the BAS. 1) Precool Sump: Provide level control to stop the pump during low level periods. 2) Heating Supply Reset: Reset the heating supply temperature so the control valve on the AHU -1 preheat coil is between 75% and 90% open. The intent of this control is to lower the heating tank temperature to increase the energy performance of the chiller. 3) Priority Control: Provide the following control from the chiller control panel of by interface of the chiller control panel with the BAS. a) Chilled Water Priority: When the condenser output exceeds the AHU -1 preheat coil heating load, utilize filtered seawater to reject the excess heat and lower the condenser operating temperature to minimize energy consumption. b) Heating Priority: During periods when heating load exceed the output of the condensers, increase the chilled seawater demand by discharging chilled seawater to increase the heat output of the chillers. 4) Heating Pumps: Provide variable speed pumps that modulate with heating load and chiller output. End of Technical Requirements Section 19 As it relates to Scope of Work, the proposer must provide a description of methodology and approach that will be used in pursuing the work, including their proposed methodology for interfacing and managing sub - consultants and other relevant parties during the design and construction process. The proposer will review the following exhibits: EXHIBIT A: Economic Evaluation of Seawater Chilling System Dated 2/12/10 by YourCleanEnergy, LLC EXHIBIT B: Existing Ventilation Schematic- Phase I dated 02/24/10, by Alaska Energy Engineering LLC EXHIBIT C: Proposed Ventilation Rates dated 04/21/11, by Alaska Energy Engineering LLC EXHIBIT D: Proposed Seawater Chilling Systems — Phase II, dated 04/12/11, by Alaska Energy Engineering LLC These documents were independently acquired for this project and furnished in order to ascertain the requirements and scope of the project. 20 r,k , <£ KODIAK ISLAND BOROUGH 91P ; ?:a °' �" AGENDA STATEMENT REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 13.A.3 TITLE: Contract No. FY2013 -04 Employee Classification and Compensation Study. ORIGINATOR: Finance Director FISCAL IMPACT: ® Yes $40,000 or ❑ No Funds Available ® Yes ❑ No Account Number: 295 -245 430 -140 Amount Budgeted: $60,000 ATTACHMENTS: None. Evaluations will be distributed to the Assembly at the July 26, 2012 work session. APPROVAL FOR AGENDA: SUMMARY STATEMENT: On May 3, 2012, the Borough issued an RFP for an Employee Classification and Compensation Study. Proposals were due by June 22, 2012. We received proposals from Fox Lawson & Associates and Information Insights. The proposals were received on time and contained all the required information. The proposal evaluation team included Karleton Short, Finance Director; Bill Roberts, Assessor; and Charles Cassidy Jr., Administrative Official. Both proposals met the General Mandatory Requirements of the RFP. RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2013 -04 with to perform an Employee Classification and Compensation Study in the amount not to exceed $ Kodiak Island Borough Page 1 of 1 odiak Island Borough MEMORANDUM TO: Honorable Mayor and Assembly Members of the Kodiak Island Borough THROUGH: Bud Cassidy, Administrative Official FROM: Karleton Short, Finance Director SUBJECT: Employee Classification and Compensation Study DATE: July 17, 2012 On May 3, 2012, the Borough issued an RFP for an Employee Classification and Compensation Study. Proposals were due by June 22, 2012. We received proposals from Fox Lawson & Associates and Information Insights. The proposals were all received on time and contained all the required information. The proposal evaluation team included Karleton Short, Finance Director; Bill Roberts, Assessor; and Charles Cassidy Jr., Administrative Official. Both proposals met the General Mandatory Requirements of the RFP. Fox Lawson & Associates has worked with a vast number of companies and has provided services to Alaska government clients and very familiar with economic conditions and public sector organizations in Alaska. They specialize in conducting classification and compensation studies. Information Insights is an Alaska based company. While Information Insights has done compensation studies they also provide many other services to local governments, native corporations, etc. Some of these services are management team retreats and facilitating community meetings. Bud Cassidy, Bill Roberts and Karl Short reviewed both proposals. This table shows the total points awarded to each company by the three reviewers. Information Insights Fox Lawson & Associates Qualifications (90) 70 90 Experience (90) 75 90 Content of the Proposal (90) 72 90 Price (30) 30 27 Total (300) 247 297 We then called several current/previous clients of both firms and their comments were as follows: Fox Lawson & Associates Information Insights Great reviews from references Only 3 references given, one did not have correct information, and only one was One company's minor complaint was available for questioning Insufficient training on software but it was resolved. The one reference contacted was overall satisfied with the end result but felt the company was not that motivated. The cost proposal from Information Insights is $33,550 with optional job description revisions for an extra $8,200. The Fox Lawson & Associates cost proposal is $43,000 if they use published data and $50,000 if they do a custom survey. We worked with the City of Unalaska to develop a joint proposal which could reduce the cost to both entities if we both awarded the contract to the same contractor. Fox Lawson & Associates said they would reduce our contract price by $10,000 if they were also awarded the City of Unalaska contract. The City of Unalaska has awarded their contract to Fox Lawson & Associates. Because of this our contract would be $33,000 or $40,000 instead of $43,000 or $50,000. Information Insights did not include a reduction in price if awarded both contracts. We recommend that the Borough awards the contract to Fox Lawson & Associates. We further recommend that they perform a custom survey for us. This would be a total cost of $40,000. We have budgeted $60,000 for this project. Copies of both proposals are available in the Finance Department if you would like to review them. If you have any questions please let us know. 2 • � KODIAK ISLAND BOROUGH W </e AGENDA STATEMENT REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 13.B.1 TITLE: Resolution No. FY 2013 -05 Adopting to Participate in the AMLJIA Loss Control Incentive Program. ORIGINATOR: Engineering and Facilities Director FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2013 -05 APPROVAL FOR AGENDA: SUMMARY STATEMENT: This resolution will authorize continued Borough participation in the Alaska Municipal League Joint Insurance Association (AMLJIA) Loss Control Incentive Program. The Borough has participated in the Loss Control program since 2006. Participation in this incentive program requires this resolution as well as monthly safety committee meetings, bi- annual facilities self inspections, and employee safety training. It is required that a resolution be adopted annually in order to be eligible for the discount of $20,000 on the Borough's contribution. RECOMMENDED MOTION: Move to adopt Resolution No. FY2013 -05. Kodiak Island Borough Page 1 of 1 1 Introduced by: Administrative Official Cassidy 2 Requested by: AML /JIA Drafted by: AML/JIA 3 Introduced on: 08/02/2012 4 Adopted on: 5 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY 2013 -05 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING TO 11 PARTICIPATE IN THE ALASKA MUNICIPAL LEAGUE JOINT INSURANCE 12 ASSOCIATION (AMLJIA) LOSS CONTROL INCENTIVE PROGRAM 13 14 WHEREAS, the Kodiak Island Borough is a member of the Alaska Municipal League Joint 15 Insurance Association (hereinafter "AMLJIA "); and 16 17 WHEREAS, the AMLJIA provides comprehensive risk management assistance and 18 provides workers' compensation, liability, and property coverage for the Kodiak Island 19 Borough; and 20 21 WHEREAS, the AMLJIA developed the Loss Control Incentive Program to help reduce 22 member losses individually and pool wide; and 23 24 WHEREAS, the AMLJIA will provide all written program materials necessary, and offer 25 assistance to participants; and 26 27 WHEREAS, pool members that participate in the Loss Control Incentive Program and 28 complete the required activities, will have the opportunity to earn a discount on their 29 contribution; and 30 31 WHEREAS, it is the Kodiak Island Borough's policy to provide a safe environment for its 32 students, employees, citizens, and the visiting public; and 33 34 WHEREAS, the Loss Control Incentive Program will enhance such an environment. 35 36 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH elects to participate in the AMLJIA Loss Control Incentive Program for the 2012- 38 2013 policy year. 39 40 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 41 THIS DAY OF 2012 42 43 44 45 KODIAK ISLAND BOROUGH 46 47 48 49 ATTEST: Jerome M. Selby, Borough Mayor 50 51 52 53 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2013 -05 Page 1 of 1 KODIAK ISLAND BOROUGH >: : " AGENDA STATEMENT REGULAR MEETING OF: AUGUST 2, 2012 ITEM NO.: 13.B.2 TITLE: Resolution No. FY2013 -07 Appointing Members to the Kodiak Fisheries Development Association. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Resolution No. FY2013 -07 APPROVAL FOR AGENDA: Set SUMMARY STATEMENT: The Kodiak Island Borough and City of Kodiak jointly designated the Kodiak Fisheries Development Association (KFDA) as the eligible crab community entity (ECCE). The by -laws of the KFDA provide for appointment of Directors to the Board by the Kodiak Island Borough Assembly and the Kodiak City Council for three -year terms. Both the Borough KFDA Director's seat terms expired in July 2012. Mr. Tuck Bonney and Mr. Jerry Bongen have both indicated their desire to be reappointed to the Board of Directors. In addition, one of the three joint KFDA Director's seats term expired in July 2011. Ms. Linda Freed has indicated her desire to be reappointed to the expired joint seat for a term to expire July 2014. Both the Borough and City Managers proposed to present the reappointment of Ms. Freed to their respective governing bodies in order to proceed with the joint appointment. Joint Appointees: Stosh Anderson (7/13) (joint appointment) Linda Freed (7/14) (joint re- appointment) Albert Tyler Schmeil (7/14) (joint appointment) Borough Appointees: Crab Processor Rep. — Tuck Bonney (7/15) (re- appointment) Crab Harvester Rep. — Jerry Bongen (7/15) (re- appointment) RECOMMENDED MOTION: Move to adopt Resolution No. FY2013 -07. Kodiak Island Borough Page 1 of 1 1 Introduced by: Borough Manager 2 Requested by: Borough Assembly 3 Drafted by: Borough Clerk Introduced on: 08/02/2012 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2013 -07 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPOINTING 10 MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT ASSOCIATION 11 BOARD OF DIRECTORS 12 13 WHEREAS, the North Pacific Fishery Management Council adopted the Bering 14 Sea /Aleutian Islands Crab Rationalization Program as Amendments 18 and 19 to the 15 Fishery Management Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and 16 17 WHEREAS, under the Program, Kodiak was designated as an eligible crab 18 community (ECC) and in connection with such designation the Kodiak Island Borough 19 and the City of Kodiak have the authority to jointly exercise certain rights of first refusal 20 (ROFR) with respect to processor quota shares (PQS) allocated under the Program; and 21 22 WHEREAS, to exercise the ECC ROFR the Kodiak Island Borough and the City of Kodiak 23 have jointly designated the Kodiak Fisheries Development Association (KFDA) as the 24 region's eligible crab community entity (ECCE) having the authority to do so on their behalf; 25 and 26 27 WHEREAS, the bylaws of the Kodiak Fisheries Development Association provide for 28 appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly 29 and the Kodiak City Council; and 30 31 WHEREAS, the bylaws of the KFDA state, in part, that Directors shall serve for 32 three -year terms and until their successors are appointed and qualified; and 33 34 WHEREAS, Mr. Tuck Bonney, Borough Crab Processor Representative, Mr. Jerry Bongen, 35 Borough Crab Harvester Representative, and Ms. Linda Freed, Joint Appointee, have 36 indicated they wish to continue serving on the KFDA Board of Directors. 37 38 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK ISLAND 39 BOROUGH THAT the following individual are appointed as Directors of the Kodiak 40 Fisheries Development Association, with the noted terms: 41 42 City Appointees: 43 Crab Processor Rep. - Mike Woodruff (7/13) (appointment) 44 Crab Harvester Rep. - Jeff Stephan (7/14) (reappointment) 45 46 47 Kodiak Island Borough Resolution No. FY2013 -07 Page 1 of 2 48 Joint Appointees: 49 Stosh Anderson (7/13) (joint appointment) 50 Linda Freed (7/14) (joint re appointment) 51 Albert Tyler Schmeil (7/14) (joint appointment) 52 53 Borough Appointees: 54 Crab Processor Rep. — Tuck Bonney (7/15) (re- appointment) 55 Crab Harvester Rep. — Jerry Bongen (7/15) (re- appointment) 56 57 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 58 THIS FIRST DAY OF 2012 59 60 KODIAK ISLAND BOROUGH 61 62 63 64 ATTEST: Jerome M. Selby, Borough Mayor 65 66 67 68 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2013 -07 Page 2 of 2 KODIAK ISLAND BOROUGH / CITY OF KODIAK ♦•1f. KODIAK FISHERIES DEVELOPMENT ASSOCIATION , -' BOARD OF DIRECTORS 2011 t�j NAME TERM PHONE EMAIL CITY APPOINTEES Crab Processors Representative Mike Woodruff 7/2013 486 -8100 mwoodruff62(ilyahoo.com Crab Harvester Representative Jeff Stephan 7/2014 486 -4568 jstephan(o)ptialaska.net JOINT APPOINTEES Stosh Anderson 7/2013 486 -3673 stosh a(Jhotmail.com 'Linda Freed 7/2011 486 -5314 freedgci.net Albert Tyler Schmeil 7/2014 486 -8587 tmschmeWgci.net BOROUGH APPOINTEES Crab Processors Representative Tuck Bonney 7/2012 486 -3329 tbonney (cJalaskapacificseafoods.com Crab Harvester Representative Jerry Bongen 7(2012 486 -6245 jbongen(ilmac.com By -laws state, in part, that directors shall serve until their successors are appointed and qualified. 'STAFF; . s ;. l/ ' .... „ 4, •,? I CITY MANAGER, AIMEE KNIAZIOWSKI 486-8640 akniaziowski(Tcity.kodiak.ak.us OFFICE OF THE CITY MANAGER 710 MILL BAY ROAD, ROOM 219 KODIAK, AK 99615 Revision Date: 9/6/2011 Revised by: JK INDICATIONS TO BE REAPPOINTED TO KODIAK FISHERIES DEVELOPMENT ASSOCIATION BOARD OF DIRECTORS — 3 YEAR TERMS From: Tuck Bonney [mailto:tbonney @npsi.us] Sent: Monday, June 25, 2012 3:04 PM To: Nova Javier; jbongen Subject: RE: KFDA Seats Expiring Sign me up From: jbongen [mailto:jbongen @mac.com] Sent: Tuesday, June 26, 2012 6:32 AM To: Nova Javier Cc: BONNEY Subject: Re: KFDA Seats Expiring Nova, Yes, I would like to continue. Jerry On Jun 25, 2012, at 3:03 PM, Nova Javier wrote: Hi Tuck and Jerry, Your terms on the Kodiak Fisheries Development Association Board of Directors are going to expire on July 2012. I am checking to see if you would like to continue serving on this Board. Thank you, Nova Ms. Nova M. Javier, MMC Borough Clerk PUBLIC RECORDS LAW DISCLOSURE: This e -mail and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. From: Linda Freed fmailto:freed @gci.net] Sent: Saturday, July 21, 2012 9:49 AM To: Nova Javier Cc: dmarlar©city.kodiak.ak.us; JSullivan @mundtmac.com Subject: Re: Kodiak Fisheries Development Association Nova, Thanks so much. Based on your e-mail I will continue to serve as a director for the KFDA until a replacement is found. If the City and Borough are having difficulty finding a replacement for me, I'd be willing to continue to serve as a director. That said I should probably be officially reappointed. Let me know what you think. I hope you had a wonderful weekend. Linda Freed Kodiak, AK (907) 486-5314 From: Nova Javier Sent: Friday, July 20, 2012 1:20 PM To: Linda Freed Cc: dmarlar@city.kodiak.ak.us ; JSullivan@mundtmac.com Subject: RE: Kodiak Fisheries Development Association Hi Linda, How are you? The attached list is current. We have Tuck and Jerry's reappointment on August 2 Assembly agenda. Thank you, Nova Ms. Nova M. Javier, MMC Borough Clerk PUBLIC RECORDS LAW DISCLOSURE: This e -mail and responses to this email are subject to provisions of the Alaska Statutes and may be made available to the public upon request. From: Linda Freed fmailto:freed(algci.netl Sent: Friday, July 20, 2012 1:17 PM To: Nova Javier Cc: dmarlar@city.kodiak.ak.us; JSullivan@mundtmac.com Subject: Kodiak Fisheries Development Association Hi Nova, I am writing to ask if I am still a member of the KFDA. The only membership list I could find, on either the Borough or the City's websites, is attached. Is this list current? If not can you please e-mail me a current list. The attached list indicates that not only has my term expired, but so have Jerry Bongen's and Tuck Bonney's terms. The organization's by -laws state that directors serve until replaced, so I'm checking to see if I still have a responsibility to the organization. Thanks for all your help. Linda Freed Kodiak, AK (907) 486 -5314 KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — July 9, 2012 SUMMARY APPROVED: Motion to approve a 2012/2013 certificated contract to Lindsey Cassidy — BA +0/5 in the amount of $56,454 for 1.0 FIE teacher at Kodiak Middle School. APPROVED: Motion to approve purchase requisition 00032081 to School Specialty in the amount of $83,607.27 for Old Harbor School CTE program equipment. APPROVED: Motion to approve the FY13 Kodiak Construction Training Academy Grant Intent to Apply and accept the Grant Award in the amount of $37,130. APPROVED: Motion to enter into Executive Session for the purpose of discussing negotiations and to include Superintendent Stewart McDonald, Assistant Superintendent Marilyn Davidson. and Spokesperson John Sedor. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at wwir.kibsd.org. Kodiak Island Borough Assembly Regular Meeting Guidelines August 2, 2012, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly member who may be absent. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Regular Meeting Minutes of June 21 and July 5, 2012. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. PLEASE ANNOUNCE: A. -STOP' Due to the delay of the radio broadcast and web streaming, please place your \ calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local: 486 -3231. 5. APPROVAL OF MINUTES A. /E Regular Meeting Minutes of June 21 and July 5, 2012. 4 , y Kodiak Island Borough Assembly Guidelines. r ` August 2, 2012 Page 1 ;';' 6. AWARDS AND PRESENTATIONS A. Longevity Award — Administrative Official Cassidy • Woody Koning, Director Engineering and Facilities Department (5 Years). • Teresa Medina, Cashier in the Finance Department (10 Years). B. Employee of the Quarter Award — Administrative Official Cassidy • Jessica Wolfe, Projects Assistant in the Engineering and Facilities Department. 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486 -3231. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Location. Licensee /Applicant: Kodiak Island Brewing Co. Recommended motion: Move to voice non - protest to the Kodiak Island Brewery Company's request for transfer of location. Licensee /Applicant: Kodiak Island Brewing Company. Clerk's Note: Fifty -four notices were mailed out on July 16, 2012. Staff Report — Clerk Javier Open public hearing. Read phone number: Local is 486 -3231. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines August 2, 2012 Page 2 B. State of Alaska Alcoholic Beverage Board Liquor License Application for Transfer of Ownership and Name. Licensee /Applicant: Southern -Odom Wine and Spirits of Alaska, LLC. Recommended Motion: Move to voice non - protest to the Southern Wine and Spirits of Alaska's request for transfer of ownership and name. Licensee /Applicant: Southern -Odom Wine and Spirits of Alaska, LLC. Clerk's Note: Fourteen notices were mailed out on July 16, 2012. Staff Report — Clerk Javier Open public hearing. Read phone number: Local is 486 -3231. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. C. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By Amending Budgets to Account for Various Revenues and Expenditure Estimates. Recommended motion: Move to adopt Ordinance No. FY2012 -01C. Staff Report — Administrative Official Cassidy Recommended motion: Move to postpone Ordinance No. FY2012 -01C to the next regular meeting of the Assembly. Assembly discussion should be focused on postponement only. ROLL CALL VOTE ON MOTION TO POSTPONE. 10. BOROUGH MANAGER'S REPORT — Administrative Official Cassidy 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. Kodiak Island Borough Assembly Guidelines August 2, 2012 Page 3 13. NEW BUSINESS A. Contracts 1. Contract No. 1997 -13A Kodiak Fisheries Research Center (KFRC) Supplemental Lease Agreement No. 4 with GSA. Recommended motion: Move to authorize the manager to execute Contract No. 1997 -13(A) Kodiak Fisheries Research Center Supplemental Lease Agreement No. 4 with GSA. Staff Report — Administrative Official Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Contract No. FY2013 -03 Professional Agreement for the Design Service for the Kodiak Fisheries Research Center (KFRC) Ventilation Modification and Seawater Chiller Project. Recommended motion: Move to authorize the manager to execute Contract No. FY2013 -03 with PDC, Inc. for a Professional Agreement for the Design Service for the KFRC Ventilation Modification and Seawater Chiller Project in the amount not to exceed $181,516. Staff Report — Administrative Official Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Contract No. FY2013 -04 Employee Classification and Compensation Study. Recommended motion: Move to authorize the manager to execute Contract No. FY2013 -04 with Fox Lawson and Associates to perform an Employee Classification and Compensation Study in the amount not to exceed $40,000. Staff Report — Administrative Official Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines August 2, 2012 Page 4 B. Resolutions 1. Resolution No. FY2013 -05 Adopting to Participate in the AMLJIA Loss Control Incentive Program. Recommended motion: Move to adopt Resolution No. FY2013 -05. Staff Report — Administrative Official Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. N PLEASE ANNOUNCE: STOP. Due to the delay of the radio broadcast and web streaming, please place your \ / calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local: 486 -3231. 2. Resolution No. FY2013 -07 Appointing Members to the Kodiak Fisheries Development Association. Recommended motion: Move to adopt Resolution No. FY2013 -07. Staff Report — Administrative Official Cassidy Assembly discussion. ROLL CALL VOTE ON MOTION. C. Ordinances for Introduction — None. D. Other Items — None. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486 -3231. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBER COMMENTS Announcements — Mayor Selby The next Assembly work session will be held on Thursday, August 9, at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, August 16 at 7:30 p.m. in the Borough Assembly Chambers. Kodiak Island Borough Assembly Guidelines August 2, 2012 Page 5 16. EXECUTIVE SESSION A. Borough Clerk's Performance Evaluation. Recommended motion: Move to convene into executive session to discuss the Borough Clerk's performance evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice her reputation or character. ROLL CALL VOTE ON MOTION. Please invite the Assembly members and Clerk to join in the executive session. After the vote, Mayor Selby recesses the regular meeting and convenes the executive session. Upon returning from the executive session, Mayor Selby reconvenes the regular meeting and announces no action is to be taken as a result of the executive session OR the Assembly may make a motion if necessary. ROLL CALL VOTE ON ANY MOTION. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines August 2, 2012 Page 6 KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET -- 0 Regular; / Special Date: !� /ot -A0 / a-- Convened: Recessed: Reconvened: Adjourned: 11 -' �/"' / / , I ' BY: BY: ((,(/k) BY: BO'W -, BY: g Y�, BY: ll�'t VU U"' SECOND: SECOND: n �.I „ SECOND:eFy I Lrll A SECOND: C SECOND: edeta � agent t t , ,,,,, g ar ivA (AV/ uk-scs' 06101n 4 ,kioi o -- fri p 1 >vi-voitiO YES NO YES NO YES NO YES NO YES NO Ms. Austerman ✓ Ms. Austerman Ms. Austermat V Ms. Austerman 1 Ms. Austerman Mr. Bonney ✓ Mr. Bonney Mr. Bonney Mr. Bonney V Mr. Bonney Mr. Friend V Mr. Friend Mr. Friend ✓ Mr. Friend Mr. Friend Mr. Kaplan V Mr. Kaplan Mr. Kaplan V Mr. Kaplan 17/ Mr. Kaplan Ms. Lynch ✓/ Ms. Lynch Ms. Lynch Ms. Lynch V Ms. Lynch Mr. Stephens V Mr. Stephens Mr. Stephens Mr. Stephens ✓ Mr. Stephens Ms. Stutes , / Ms. Stutes Ms. Stutes v ✓ Ms. Stutes ✓ Ms. Stutes 'CHANGE O VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?j TOTAL: TOTAL: TOTAL: 1] 0 TOTAL: n D TOTAL: The mayor may f of vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby V Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 7 Regular / Special Date: /P• Convened: Recessed: Reconvened: Adjourned: kellinki BY: � _I BY: ' I V14/� BY C i ( y\ �! fl BY: W BY: SECOND: N a, � , SECOND: i<ovbic SECOND: s ► V SECOND: 4 t SECOND: tr4CLQ) C� O Otrkilij Cydpro-cit � g01 1 qan- P as -DD ice < < �y � o � � - 0 YES NO YES NO YES` NO YES NO YES NO Ms. Austerman V Ms. Austerman t /r / Ms. Austerman ✓ Ms. Austerman Ms. Austerman / Mr. Bonney , / Mr. Bonney v V Mr. Bonney 1 Mr. Bonney ✓ Mr. Bonney v Mr. Friend V/ Mr. Friend J Mr. Friend v ✓ Mr. Friend ✓ , / Mr. Friend Mr. Kaplan V Mr. Kaplan Mr. Kaplan %/ Mr. Kaplan ' / Mr. Kaplan Ms. Lynch V Ms. Lyn V ✓ Ms. Lynch vvv / Ms. Lynch 4- / Ms. Lynch I / Mr. Stephens V Mr. Stephens , ' Mr. Stephens k- v V Mr. Stephens Mr. Stephens v / Ms. Stutes Ms. Stutes Ms. Stutes ✓ Ms. Stutes V Ms. Stutes .4- ✓ 1/ CHANGE OF VOT- ? OF VOTE. CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?j TOTAL: [7 OTAL: 17 O TOTAL: 7 2 TOTAL: F - 7 0 TOTAL: CI 1 The mayor may not vote except in the case where only six members of the assembly are present and there is a th ee /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET / !c2o Regular V Special Date: 1( 0 Convened: Recessed: Reconvened: Adjourned: 2 ; 9, . HI BY: eTir c BY: KcvU y kSi1.V" BY: I / a11 1 ,, BY: V eI a ) BY: 1.elyi SECOND:] SECOND: 3bft k /,I SECOND: l 0 r^ � SECOND: SECOND: ( j "" \o R a m-on (.0 6 10-0/ YES. NO YES NO YES NO YES NO YES NO Ms. Austermap& ✓' Ms. Austerman / Ms. Austerman 1 / Ms. Austerman 1 J Ms. Austerman Mr. Bonney f P / Mr. Bonney , v / Mr. Bonney v . // Mr. Bonney v ✓ Mr. Bonney i Mr. Friend Mr. Friend Mr. Friend * '` // Mr. Friend ✓ v Mr. Friend t / Mr. Kaplan V Mr. Kaplan 1 / Mr. Kaplan V V / Mr. Kaplan ✓ Mr. Kaplan V , / Ms. Lynch / f Ms. Lynch V Ms. Lynch V ! Ms. Lynch v Ms. Lynch I, Mr. Stephens V Mr. Stephens V Mr. Stephens VVVV / Mr. Stephens ✓ Mr. Stephens Ms. Stutes ✓ Ms. Stutes V Ms. Stutes v � Ms. Stutes ✓ Ms. Stutes [CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTEZ TOTAL: TOTAL: • TOTAL: 17 7 ( ) TOTAL: F�] U TOTAL: 17 O The mayor may not vote except in the case whe - on y six members of the asse bly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: 1,1 at o Please PRINT your name Please PRINT your a e v M Gtr t Iratsk -0uJ0L C \\� < c:\ ,) enr