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2012-08-16 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, August 16, 2012, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS — None. 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By Amending Budgets to Account for Various Revenues and Expenditure Estimates. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Contracts — None. B. Resolutions — None. C. Ordinances for Introduction — None. D. Other Items 1. Confirmation of Assembly Appointment to the Personnel Advisory Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2 15. EXECUTIVE SESSION 1. Evaluation of Applicants for the Borough Manager's Position. 16. ASSEMBLY MEMBERS' COMMENTS 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Parks and Recreation Committee Regular Meeting of May 22 and June 12, 2012. B. Reports — None. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Paae 2 of 2 KODIAK ISLAND BOROUGH AGENDA STATEMENT REGULAR MEETING OF: AUGUST 16, 2012 ITEM NO.: 9.A TITLE: Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By Amending Budgets to Account for Various Revenues and Expenditure Estimates. ORIGINATOR: Finance Director FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Ordinance No. FY2012 -01C and Backup Spreadsheet APPROVAL FOR AGENDA: SUMMARY STATEMENT: This budget amendment will adjust the salary line item in 100 - 140 - 410 -110 which was underfunded due to: • Termination of the Coastal Management Program grant program; • Increase in the salaries of CDD staff due to approval of union contract; and • Underestimation of department salaries. The Borough Manager, Borough Clerk, Community Development Department, Building Official, and General Administration departments are over budget, the L.E.P.C. grant was $3.114 less than budgeted, the High School Gym Seismic and New World System projects are complete, and the new Swimming Pool Project budget can be reduced by $25,182 and $4,261,195 can be moved from Fund 420, GO Bond Projects. There are several projects that have been completed and these capital projects are shown on the attached amendment spreadsheet. The Alaska Clean Water Fund has approved an amendment to our loan #505041 in the amount of $6,033,000 and this ordinance amendment will reflect that the Borough agrees to borrow this amount. It is estimated that it will cost $40,000 to repair the "cottages" to build a conference room and these funds are available in the Borough Building Department. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2012 -01C. Kodiak Island Borough Page 1 of 1 Introduced by: Administrative Official Requested by: Administrative Official introduced: Finance Director SUBSTITUTED COPY NO. 2 Introduced: 07/05/2012 1 Postponed 08/02/2012 2 Public Hearing: 08/16/2012 Adopted: 3 4 KODIAK ISLAND BOROUGH 5 ORDINANCE NO. FY2012 -01C 6 7 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 8 AMENDING ORDINANCE NO. FY2012 -01 FISCAL YEAR 2012 BUDGET BY 9 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS EXPENDITURES THAT ARE 10 OVER BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW 11 PROJECTS, AND MOVE FUNDS BETWEEN PROJECTS 12 13 WHEREAS, the salary line item in 100 - 140 - 410 -110 was underfunded due to: 14 • Termination of the Coastal Management Program grant program, 15 • Increase in the salaries of CDD staff due to approval of union contract, 16 • Underestimation of department salaries; and 17 18 WHEREAS, the Borough Manager, Borough Clerk, Community Development 19 Department, Building Official, and General Administration departments are over 20 budget; and 21 22 WHEREAS, the L.E.P.C. grants was $3,114 less than budgeted; and 23 24 WHEREAS, the High School Gym Seismic and New World System projects are 25 complete; and 26 27 WHEREAS, the New Swimming Pool Project budget can be reduced by $25,182 28 and $4,261,195 can be moved from Fund 420 GO Bond Projects; and 29 30 WHEREAS, several projects have been completed and these capital projects are shown 31 on the attached spreadsheet; and 32 33 WHEREAS, the Alaska Clean Water Fund has approved an amendment to our loan 34 #505041 in the amount of $6,033,000; and 35 36 WHEREAS, it is estimated that it will cost $40,000 to repair the "cottages" and these 37 funds are available in the Borough Building Department. 38 • 39 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 40 BOROUGH THAT: 41 42 Section 1: This ordinance is not of a general and permanent nature and shall not 43 become a part of the Kodiak Island Code of Ordinances. 44 Kodiak Island Borough Ordinance No. FY2012 -01 C Page 1 of 2 45 Section 2: The FY2012 budget will be amended per the attached eight -page 46 schedule. 47 48 Section 3: the Borough agrees to borrow $6,033,000 from the State of Alaska Clean 49 Water Fund. 50 51 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 52 THIS DAY OF 2012 53 54 55 KODIAK ISLAND BOROUGH 56 57 58 59 Jerome M. Selby, Borough Mayor 60 ATTEST: 61 62 63 64 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2012-01C Page 2 of 2 As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 100 General Fund Revenues: Property Tax 47,610 125,490 (77,680) 47,610 Boat & Motor Vehicle Tax 24,440 23,429 1,011 24,440 Payment in Lieu of Taxes 1,348,000 1,462,941 (114,941) 1,348,000 Severance Taxes 1,552,581 1,897,436 (344,855) 1,552,581 Penalties& Int on Tax 150,000 161,433 (11,433) 150000 Licenses and Permits 85,250 65,421 19,829 85,250 Federal Shared Revenue 252,000 2,607 249,393 - 252,000 Temporary Fiscal Relief 955,015 1,017,731 (62,716) 955,015 - Raw Fish Tax 1,200,000 1,477,677 (277,677) I 138700 1,338,000 Raw Fish Tax - Offshore 50,000 29,058 20,942 - 50,000 Telephone and Electric 26,000 - 26,000 - 26,000 Cruise Ship 25,000 - 25,000 - 25,000 PERS on Behalf Payment 120,000 - 120,000 - 120,000 Fines - - - - Interest Earnings 125,000 323,254 (198,254) - 125,000 Miscellaneous 10,725 17,568 (6,843) - 10,725 Use of Fund Balance - - - - Sale of Fixed Assets - - - Transfer In - - - - - Total 5,971,621 6,604,045 (632,424) 1 138,000 I 6,109,621 Expenditures: Borough Assembly 175,900 157,106 18,794 175,900 Borough Manager 448,573 462,909 (14,336) 20,001 468,573 Borough Clerk 517,404 524,100 (6,696) 8,000 525,404 Borough Attomey 129,000 120,926 8,074 129,000 Finance Department 841,400 810,105 31,295 841,400 Information Technology Department 830,355 624,824 205,531 830,355 Assessing Department 613,038 515,346 97,692 613,038 Engineering/ Facilities Dept 257,789 244,803 12,986 257,789 Community Development 696,310 697,700 (1,390) 10,000 I 706,310 Building Official 131,539 187,066 (55,527) 75,000 1 206,539 Economic Development 135,600 110,401 25,199 135,600 General Administration 224,122 244,341 (20,219) 1 25,0001 249,122 Parks and Recreation 20,000 5,797 14,203 20,000 Emergency Preparedness 37,000 18,905 18,095 37,000 School District Support - - - Health and Sanitation 286,315 286,300 15 286,315 Culture and Recreation 96,685 64,289 32,396 96,685 College and Libraries 87,000 87,000 - 87,000 Transfers Out 443,591 331,871 111,720 443,591 Total 5,971,621 5,493,789 477,832 1 138,000 1 6,109,621 Fund 201 School District Support - - Revenue 10,250,350 10,103,140 147,210 - 10,250,350 Expenditures 10,250,350 10,250,350 - - 10,250,350 Fund 205 Child Care Assistance Program - - Revenue 127,135 94,775 32,360 - 127,135 Expenditures 127,135 125,085 2,050 - 127,135 Fund 210 Land Sales - - Revenue 308,345 81,596 226,749 - 308,345 Expenditures 308,345 362,391 (54,046) - 308,345 Fund 220 Buildings and Grounds Revenues Revenues 580,408 561,534 18,874 - 580,408 Transfers in 18,000 40,000 (22,000) - 18,000 Interest Eamings 1,000 4,247 (3,247) - 1,000 Use of Fund Balance - - - - Total Revenues 599,408 605,781 (6,373) - 599,408 Expenditures Borough Building 563,878 450,713 113,165 (40,000) 523,878 MHC Apartments 8,000 1,883 6,117 - 8,000 School Buildings - 500 (500) - - School Buildings Major Repairs 25,030 45,621 (20,591) - 25,030 Chiniak School - 21,419 (21,419) - - Various Buildings 2,500 44,738 (42,238) 40,000 42,500 Total Expenditures 599,408 564,875 34,534 - 599,408 • 1 Ordinance No. FY2012 -01C Backup Info Fund 234 L.E.P.C. - Revenues 22,132 20,225 1,907 (3,114) 19,018 Expenditures 22,132 20,848 1,284 (3,114) 19,018 Fund 240 Womens Bay Road Service ' Revenues 220.000 188,698 31,302 - 220.000 Expenditures _ 220,000 322,504 (102,504) - 220.000 Fund 242 Service District No. 1 Revenues 349,500 384,661 (35,161) - 349,500 Expenditures 349,500 325,010 24,490 - 349,500 Fund 243 Service Area No. 2 Revenues 100 168 (68) - 100 Expenditures 100 - 100 - 100 Fund 244 Monashka Bay Road District Revenues 50,850 61,879 (11,029) - 50,850 Expenditures 50,650 35,745 15,105 - 50,850 Fund 246 Bay View Road Service Area Revenues 11,265 12,828 (1,563) - 11,265 Expenditures 11,265 17,814 (6,549) - 11,265 Fund 250 Fire Protection Area No. 1 Revenues 520,210 544,104 (23,894) - 520,210 Expenditures 520,210 351,773 168,437 - 520,210 Fund 252 Womens Bay Fire Department Revenues 181,500 116,383 65,117 - 181,500 Expenditures 181,500 62,405 119,095 - 181,500 Fund 254 KIB Airport Fire District Revenues 13,870 12,933 937 - 13,870 Expenditures 13,870 26 13,844 - 13,870 Fund 260 Woodland Acres Street Lights Revenues 10,550 12,229 (1,679) - 10,550 Expenditures 10,550 21,846 (11,296) - 10,550 Fund 261 Trinity Islands Lighting Dist. Revenues 5,505 5,647 (142) - 5,505 Expenditures 5,505 1,931 3,574 - 5,505 Fund 262 Mission Lake Tide Gate • Revenues 3,700 5,564 (1,864) - 3,700 Expenditures 3,700 57 3,643 - 3,700 Fund 263 Trinity Islands Paving Dist. . Revenues 16,250 19,245 (2,995) - 16,250 Expenditures 16,250 4,261 11,989 - 16,250 Fund 276 Facilities Fund Revenues 840,000 1,310,103 (470,103) - 840,000 Expenditures/Transfers Out: Building Insurance 140,000 140,000 - - 140,000 Debt Service 400,000 276,852 123,148 - 400,000 Capital Projects Fund 410 300,000 145,709 154,291 - 300,000 Total Expenditures 840,000 562,561 277,439 - 840,000 Fund 277 Tourism Development Revenues 92000 72,496 19,504 - 92.000 Expenditures 92,000 73.910 18,090 - 92,000 Fund 290 Fern Fuller Trust Revenues 66,500 13,078 53,422 - 66,500 Expenditures 66,500 66,500 - - 66,500 2 Ordinance No. F @012 -01C Backup Info Fund 295 Special Projects Revenues Transfer in - General Fund 612,372 612372 - - 612,317 Expenditures 10030 Trails Plan 160,000 172,608 (12,608) 160,000 Subdivision, Zoning and Land Management Code Upd 322,372 327,557 (5,185) - 322,372 Assembly Chambers Upgrade 50,000 - 50,000 - 50,000 Outside review of salary scale 60,000 - 60,000 - 60,000 Laser Fiche Upgrade 20,000 - 20,000 - 20,000 Total expenditures 612,372 123,205 112,207 - 612,372 Fund 300 Debt Service Revenues Property taxes 1.633,190 1,613,194 19,996 1,633.190 State Debt Reimbursement 2,265,000 1,466.199 798,801 - 2,265.000 Interest Earnings - 13,650 (13,650) - - Other - - Transfers in - - Facilities Fund 400,000 276.852 123,148 - 400.000 Bond Premium - - - - - Proceeds of long term debt - - - - - Use of fund balance 1,465 - 1,465 - 1,465 Total Revenues 4,299,655 3,369,895 929,760 - 4,299,655 Expenditures Expenditures - School Debt 3,549,806 3,479,333 70,473 - 3.549,806 Expenditures- Hospital Debt 743,245 701,880 41,365 - 743,245 Expenditures -Kaduk Loans 6,604 6,604 - - 6,604 Total Expenditures 4,299,655 4.187.817 111,838 - 4,299,655 Capital Projects Fund 410- Borough Capital Projects: Revenues: Interest Earnings 264,715 431,439 (166,724) I (45,677)] 219,038 State Grant 312,877 312,877 - - 312,877 Exxon claim settlement monies 217.322 217,322 - - 217,322 Miscellaneous - 300,000 (300,000) - - Total Revenues 794,914 1,261,638 (466,724) (45,677) 749,237 Operating Transfers In: Facilities Fund 293,328 293,328 - 293,328 Fund 450 369,499 369,499 - - 369,499 Total Operating Transfers In 662.827 662,827 - - 662,827 Use of Fund Balance - - - - Total Revenues 1.457,741 1,924,465 (466,724) I (45,677): 1412,064 Projects: 85 Village Metals 150,000 9,843 140,157 I -) 150,000 03105 Northstar School road /parking lot design 55,000 49,439 5,561 55,000 05025 High School Gym Seismic 50.000 . 6.860 43,140 (43,140) 6,860 Complete 08003 HS Soil Remediation 475,110 458,027 17,083 - 475,110 08004 Computer Assisted Mass Appraisal and Collect', 400.000 340,689 59,311 - 400,000 09001 Upgrade to NWS 184,530 181,993 2,537 (2,537) 181,993 Complete 09012 Phase II KHS Soil Remediation 100,000 86,186 13,814 - 100,000 Contingencies 43.101 - 43,101 - 43,101 Total Borough Projects 1.457.741 1,133,037 324,704 I (45,677); 1,412.064 3 Ordinance No. FY2012 -o1C Backup Info • j , . Revenues; . Interest-Ea:nkss 3492,5'8 (002,71 I ``2494 ^`9,876 5meeeek-from-hond-2994A-Reeclicsee -9460499 4309,000 9,300,498 Prereeds-fron4R-Bend-ksee -14439490 -1-1 -050,400 11,056800 - 8499400 8140,0 Other ^,8'4 0,87 H'n'f"riwtrem Fuud 110 933-009 .9.4.3 -944 • -944 30,"29,' w ( -1 4 43 a1 3¢,75'aa9 ". • _ I -(85,1824: ( v L 3,3L4 ^ 15 ^, ^7n ,1 • __ __ __ _ 7,591 7}' ^a 477','934 Complete 04493-ougokiereym-FeneveRen _4491,395 --4,491,444 -19944. --44-99441). -3454,444 ComPlote . .. .. ... ... - moo? 04,^ Complete 050094 V -l•M'' a co Erc' _ '3',^'‘ 1 ^^, ' 08,427 il ^^a ^ 3D ^,'B4 1 ,5'¢ 9 (92, 1 44318 Complete .. .. .... '6' 0„ 9 '6 Complete me mac �� ^c 254499 '3. 1 ‘ ('348$ 24F98 Complete . .. . . .. 4'c,n34 59',5'9 (59',539) 1 Complete 05.6144-ISReof-Opetecte -1,440420 1410,7'S ^1 ^, Complete 9y S o "ot a " /p " " 4ama0en ^, 8^9,'84 Complete . . .. 539,5 ^' 43 (^^ "4 'P96 ^z Complete • _ _ _ ___ _ ' 1 "' c.4 5,297 1 74 ('72,2' Complete • eh,d410 2,8^',7 2,^ A ',7i 1 I 9.1 .o 2.7475 _, Fund 420 -GO Bond Projects: Revenues: Interest Earnings 1,915,136 523.432 1,391,704 � 1,573,2711 3,488,407 Proceeds from bond 2004A Bond Issue 9,894,639 9,300,000 594,639 (3,456,921) 6,437,718 Proceeds from bond 20048 Bond Issue 11,050,000 11,050,000 - - 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 - - 8,000,000 Transfer in from Fund 410 933,009 (933,009) 933,009 933,009 30,859,775 29,806,441 1,053,334 ( (950,641)] 29,909,134 Projects: • 03119 New Swimming Pool 13,960.000 13.808,818 151,182 I (25,182)1 13,934,818 04101 Old Harbor GyMVoc Ed renovation 3,342,564 3,192,085 150,479 (60,479) 3.282,085 04102 Larsen Bay School floor repair 339,883 7,591 332,292 (332,292) 7,591 Complete 04103 Ouzinkie Gym renovation 3.351,305 3.151,444 199,861 (199,861) 3,151,444 Complete 05002 Evacuation Center earthquake evaluation 500,000 341,413 158,587 (158,587) 341,413 Complete 05009 Kodiak Middle School concrete repair 237,918 149,091 88,827 211,043 448,961 05010 KHS Asb Removal /Floor Coy 420/515 304,704 212,518 92,186 (92.186) 212,518 Complete 05011 District- wide floor covering replacement 916,886 767,840 149,046 (149,046) 767,840 Complete 05012 Kodiak High School heating and ventilation 250,000 236,818 13,182 (13,182) 236,818 Complete 05013 KHS Exterior Insulation 8 Window Upgrade 596,020 4,441 591,579 (591,579) 4,441 Complete 05014 KMZ/MZ Complex Roof Upgrade 1,420,820 1,410,708 10,112 (10,112) 1,410,708 Complete 05015 High School Voc ed /pool reclamation 4,840,788 1,263,358 3,577,430 (3,577.430) 1,263,358 Complete . 05016 East School heating and ventilation 621,372 580,647 40,725 (40,725) 580,647 Complete 05017 Learning Center Remodel 177,515 5,297 172,218 (172,218) 5,297 Complete Transfer to HS R B R - - - I 4,261,1951 4,261,195 30,859,775 25,132,069 5,727,706 I (950,641)] 29,909,134 • • 4 Ordinance No. FY2012 -01C Backup Info Fund 430State Capital Grant Projects: Revenues: 177 Anton Larsen Bay Boat Ramp 560,000 - 560,000 560.000 06006 Road Service Area Rehab and paving 2.500,000 - 2.500,000 2.500,000 06007 ADF & G Building Design 1,500,000 - 1,500,000 1,500,000 05026 HS Library Wng Seismic Retrofit 465.618 - 465,618 465,618 07008 School Facilities Seismic Repairs 910,000 - 910,000 910,000 07009 Tsunami Siren. Upgrades & Additions 100,000 - 100,000 100,000 07010 ADF & G Near Island Facility 500,000 - 500,000 500,000 • 07012 Ouzinkie School Seismic Upgrade 308,344 - 308,344 308,344 07014 East Elementary School Seismic Upgrade 164,522 - 164,522 164,522 07007School District Computer Grant 70,000 - 70,000 70,000 08007 Kodiak Middle School Playground Equipment 10,000 - 10,000 10,000 08008 Near Island Fish and Game Building 950,000 - 950,000 950,000 08009 Fire Sprinklers Seismic Upgrade 48,656 - 48,656 46,656 08011 Non-Structural Seismic Upgrades for Kodiak SO 171,201 - 171,201 171.201 08012 Non - Structural Seismic Upgrades for Kodiak Scl 75,490 - 75,490 75,490 09002 Alaska Safe Routes to School 5,000 - 5,000 5000 09003 Public Safety Interoperable Communications (ck 70,320 70,101 219 70,320 09007 Denali Grant (AKA Kodiak Island Transportation 125,000 - 125,000 125,000 09007 DOT Grant (AKA Kodiak Island Transportation S 100,000 - 100,000 100,000 10032 Women's Bay emergency Shelter - HUD grant (F 475,000 - 475,000 - 475,000 10023 Energy Block Grant US Dept. of Energy 50.000 - 50,000 - 50,000 10024 Kaduk Village Warning Sirens 45.000 45,000 45,000 10025 Akhiok, Ouzinkie, Larsen Bay Village Waming Si 145,000 145,000 145,000 10032 Womens Bay Tsunami Shelter 1,025,000 1,025,000 1.025,000 12009 Chiniak Siren 45,000 45,000 45,000 Transfers in from fund 100 260,000 - 260,000 - 260,000 Transfer in from Fund 210 77,860 77,860 Transfer in from Fund 250 77,860 77,860 Transfers in from fund 410 390,000 - 390,000 - 390,000 Transfers in from fund 410 Anton Larsen Boat Ramp 136,350 - 136,350 - 136,350 Transfer in from Fund 250 Anton Larson Boat Ramp from facilities fund 60,000 - 60,000 60,000 Dingell- Johnson Contribution 140,000 - 140,000 140,000 Interest earnings 3,077 - 3,077 - 3.077 Total Revenues 11,408,578 70,101 11,338.477 155,720 11.564,298 13,422.217 4,683.082 8,739,135 1 (185,453) 13.236,764 Projects: 177 Anton Larsen Bay Boat Ramp 2,896,350 885,380 2,010,970 (2,000,000) 896.350 Complete 05026 HS Library Wing Seismic Retrofit 662,834 645,156 17,678 (17,678) 645,156 Complete 06006 Road Service Area Rehab and paving 2,500,000 2,655.720 (155,720) 155,720 2.655.720 Complete 06007 ADF & G Building Design 2,982,345 1,664.257 1,318,088 (32,345) 2,950,000 07007 School District Computer Grant 70,000 70,000 - 70,000 Complete 07008 School Facilities Seismic Repairs 1,300,000 1,300,000 (1,043,0001 257,000 Complete 07009 Tsunami Siren, Upgrades & Additions 100,000 70,668 29,332 100,000 07012 Ouzinkie School Seismic Upgrade 319,244 319,244 7,026 326.270 Complete 07014 East Elementary School Seismic Upgrade 164,522 150,794 13,728 - 164.522 Complete 08007 Kodiak Middle School Playground Equipment 10,000 10,000 - - 10,000 Complete 08009 Fire Sprinklers Seismic Upgrade 48,656 48.656 - 48,656 Complete 08011 Non- Stmctural Seismic Upgrades for Kodiak Sch 171,201 171,201 - 171,201 Complete 08012 Non - Structural Seismic Upgrades for Kodiak Scl 75,490 75,490 - 75.490 Complete 09002 Alaska Safe Routes to School 5.000 5,000 - 5,000 09003 Public Safety Interoperable Communications 70,320 70,320 - - 70,320 Complete 10023 Energy Block Grant US Dept. of Energy 50.000 49,251 749 - 50,000 09007 Island Wide Transportation Study 225.000 208,151 16,849 (16,849) 208,151 Complete 10024 Kaduk Village Warning Sirens 61,936 55.073 6,863 (6,863) 55,073 Complete 10025 Akhiok, Ouzinkie, Larsen Bay Village Waming Si 141,703 141,703 - 141,703 Complete 10032 Womens Bay Tsunami Shelter 1,025.000 145,000 1,025,000 10032 Women's Bay emergency Shelter - HUD grant (F 475,000 475,000 475,000 12009 Chiniak Siren 45,000 - 45,000 45,000 Transfer to Fund 450 1,686,703 1,686,703 Contingendes 22,616 - 22,616 1,081,833 1,104,449 Total Expenditures 13,422,217 6,676.473 5,865,744 (185.453) 13.236,764 5 Ordinance No. FY2012 -01C Backup Info Fund 450 Capital Projects Revenues State Seismic Reimbursement 3,698,450 3,698,450 I 2,422,925 I 6,121,375 11001 KMS Gym Seismic upgrade (grant) 462,000 462,000 462,000 FEMA 146,823 146,823 146,823 State Grant . 1,280,853 1,280,853 I 40,000 I 1,320,853 Interest Eamings - - - Transfer in Fund 495 85,000 85,000 85,000 Transfer in from Building and Grounds 95,000 95,000 95,000 Total Revenues 5,768,126 - 5,768,126 2,462,925 8,231,051 09011 Auditorium Roof 883,422 703,038 180,384 (180,384) 703,038 Complete 09010 Care Center Design Grant t8s,0e0 came from nine 495 - - 09013 High School Fire Alarms 243,933 34,028 209,905 (209,905) 34,028 Complete 09015 Demo Old Chiniak School 104,000 83,024 20,976 (20,976) 83,024 Complete 09016 Akhiok Sewer Line 72,800 25,494 47,306 (47.306) 25,494 Complete 09017 East Close(in place) & Replace UST - 1 - 09018 Middle School Close(in place) & Replace UST 66,194 66,194 66,194 09019 Boro. Build.Power Distribution Panels 55,561 55,561 55,561 09020 Main Roof 50,059 52,595 (2,536) 2,536 52,595 Complete 09021 Boro. Build. Sidewalk and Handrail Repairs 50,566 50,567 (1) 1 50,567 Complete 09022 Boro. Build. Lighting 20,835 20,835 (20,835), - Closed 10000 High School Parking Lot Paving 486,486 283,113 203,373 (203,373) 283,113 Complete 10001 School District Small Projects 41,127 41,127 - 41,127 Complete 10003 Regency Measures - FEMA 1,824 16,907 (15,083) 15,0831 16,907 Complete 10004 Panamaroff Creek Road FEMA 11,255 12,752 (1,497) 20,928 32,183 10005 Alitak Rain Event FEMA 309 - 309 (309) - 10006 Fairgrounds General Debris FEMA • - 8,270 (8,270) 8,270 8,270 10007 Fairgrounds General Repair 21,992 21,992 - 21,992 10008 Fairgrounds emergency Measures FEMA 56 4,959 (4,903) 4,903 4,959 10009 Middle Bay/Chiniak Rain event FEMA 972 28,015 (27,043) 26,071 27,043 10010 Womens Bay Service Area Debris FEMA 412 25,245 (24,833) 26,673 27,085 10011 Bells Flats Road FEMA 16,942 16,942 - - 16,942 10012 Panamaroff Creek Road FEMA 1,261 601 660 29,403 30,664 10013 Panamaroff Creed Road Section FEMA 7,400 9,970 (2,570) 2,570 9,970 10014 South Russian Creek Rd FEMA 84,034 84,668 (634) (3) 84,031 10016 Womens Bay Rain Event FEMA 366 - 366 (366) - 10017 Chiniak School Soil Remediation 95,000 27,233 67,767 95,000 10018 Salonie Creek - 22,864 (22,864) 22,864 22,864 10020 Bioplug Sargent Creek - 864 (864) 41,135 41,135 10027 Road, Shoulder Erosion & Culvert Repair 3 Siste - 36,178 (36,178) 55,233 55,233 10028 Marmot/Harbor Way - 630 (630) 1,845 1,845 10029 Kodiak Middle School Emergency Generator 82,661 82,661 0 82,661 Complete 11001 KMS Gym Seismic upgrade (grant) 462,000 405,382 56,618 (56,618) 405,382 Complete 12012 Old Harbor Emergency Generator .1,007,000 - 1,007,000 - 1,007,000 12013 Kaduk Emergency Generator 33,000 - 33,000 33,000 12010 Anton Larsen Dock - - - 2,100,000 . 2,100,000 12011 Port Lions emergency generator 240,853 - 240,853 - 240,853 'XXXXX Baysitle Emergency Generator I - - - 1 40,0001 40,000 R & R contingencies - 890,4851 890,485 Contingencies 119,036 - 119,036 - 119,036 Transfer to Fund 410 369,499 - 369,499 - 369,499 Transfer to Fund 420 933,009 - 933,009 933,009 Transfer to Fund 495 85.000 - 85,00 (85,000)' - Transfer to Fund 469 119,262 - 119,262 - 119,262 Total Expenditures 5,768,126 2,079,119 3.689,007 2,462,925 8,231,051 Fund 460 - High School Renovation and Additions Revenues Sale of Bonds 75,844,000 8,049,233 67 794,767 (7,414,186) 68,429,814 State Grant 466,000 - 466,000 7,072,000 7,538,000 Transfer in - Fund 420 4,167,212 4,167,212 Transfer in - Fund 410 93,983 93,983 .Interest Earnings 250,000 219,465 30,535 - 250,000 Total Revenues 76,560,000 8,268,698 68,291,302 3,919,009 80,479.009 Projects - High School Renovation and Additions 76,560,000 4,551,825 72,008,175 3,919,009 80,479,009 Total 76,560,000 4,551,825 72,008,175 3,919,009 80,479,009 6 • ordinance No. Py1012 -01C Backup Info Fund 469 Renewal and Replacement Projects Revenues • Legislative Grant - emergency generator 435,147 435,147 - 435,147 Receipts in Renewal 8 Replacement Fund 4,800,409 225,603 4,574,806 - 4,800409 Transfer in from Fund 450 119,262 119,262 - 119,262 Total Revenues 5,354,818 225,603 5,129,215 - 5,354,818 Expenditures 10037 Borough Building New Roof 1,190,020 847,884 342,136 (342,136) 847,884 Complete 11002 East Elementary Generator 8 Building 1,281,537 971,252 310,285 I - I 1,281,537 11003 Chiniak Removal of Underground Storage Tank ■ 74,751 48,210 26,541 - 74,751 11009 Kaduk Removal of Underground Storage Tank (t 91,515 2,915 88,600 - 91,515 11010 Kaduk HVAC Controls 59,400 53,084 6,316 - 59,400 11004 Ahkiok Teacherage Rehabilitation 44,441 45,379 (938) 938 45,379 Complete 11005 Borough Building Combustion Air Fan 21,637 21,637 - 21,637 12005 East 8 Peterson Flooring 738,504 649 737,855 - 738,504 12007 Larsen Bay Old HVAC Equip 8 controls 546,487 481 546,006 - 546,467 12004 Boro. Build. Return Air duct for 2nd floor' 270,459 238 270,221 • 270,459 12001 Boro. Build. And Northstar Exterior Paint 269,499 237 269,262 - 269,499 12002 Pod Lions Remove UST 82,220 72 82,148 - 82,220 12008 Main Remove UST 69,401 61 69,340 - 69,401 12003 Boro. Build. New Receptacles 63,107 55 63,052 63,107 12006 KMS Elevator Controls 51,840 46 51,794 - 51,840 XXXXX Baraonof Park 500,000 500,000 - 500,000 R 8 R contingency 341,198 341,198 Contingencies - - - Total Expenditures 5,354,816 1,970,564 3,384,254 - 5,354,818 Fund 490 Landfill Capital Projects - - Landfill Lateral Expansion 2,612,000 - 2,612,000 1 6,033,000 1 8,645,000 Revenue bonds 07013 Landfill Lateral Expansion 2,612,000 2,794,322 (182,322) 1 6,033,000 1 8,645,000 Fund 495 Hospital Capital Projects - Hospital 700,000 - 700,000 - 700,000 Providence 325,000 - 325.000 - • 325,000 Grant 1,545,000 - 1,545,000 - 1,545,000 From Facilities Fund 397,540 - 397,540 - 397,540 Interest earnings - - - Denali Commission 1,802,347 - 1,802,347 - 1,802,347 Rasmussen 750,000 - 750,000 - 750,000 Murdock 250,000 - 250,000 - 250,000 Denali Match 125,000 - 125,000 - 125,000 Kodiak Foundation 30,000 - 30,000 - 30,000 Denali ANTHC • 125,000 - 125,000 - 125,000 USDA Loan 900,000 - 900,000 - 900,000 USDA Grant 105,000 - 105,000 - 105,000 Providence 281,943 . 281,943 - 281,943 From General Fund 295,000 - 295,000 - 295,000 Fund 450 - - - - From Facilities Fund 125,000 - 125,000 - 125,000 Total Revenues 7,756,830 - 7,756,830 - 7,756,830 Revenues 7,756,830 - 7,756,830 - 7,756,830 Expenditures 03112 Hospital access and parking, Phase 18II 1,727,540 1,645,447 82,093 - 1,727,540 05021 CHC architural Engineering 4,579,290 4,199,576 379,714 - 4,579,290 09010 Care Center Design 1,450,000 140,544 1,309 456 - 1,450,000 Total Expenditures 7.756,830 5,985,567 1.771,263 - 7,756,830 Fund 530 Solid Waste Collection /Disposal Revenues 2,329,807 2,477,322 (147,515) - 2,329,807 • Expenditures 2,329,807 1,684,464 645,343 - 2,329,807 7 Ordinance No. FY2012 -01C _ Backup Info Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings 50,069 (50,069) - - Providence Hospital Lease 720.000 720.000 - - 720,000 Transfer in from Fern Fuller 66.500 66,500 - - 66,500 Use of Retained Earnings 306.205 306205 - 306,205 Total Revenues 1,092,705 836,569 256,136 - 1.092,705 Expenditures and Transfers: - Expenditures 1,092.705 34,135 1,058,570 - 1,092,705 Total Expenditures 1,092.705 34,135 1,058,570 - 1,092,705 Fund 555 - Kodiak Fisheries Research Center Revenues 2,122,004 1,745,252 376,752 - 2,122,004 Expenditures Research Facility 2,077,504 995,601 1,081,903 - 2,077.504 Dorm Facility 44,500 37,279 7,221 - 44,500 2,122,004 1,032,880 1,089,124 - 2,122,004 Fund 560 - Telephone 911 Service Revenues 50,000 42,860 7,140 - 50,000 Expenditures 50,000 2,407 47,593 - 50,000 1 5 Ordinance No. FY2012 -01C Backup Info • SUBSTITUTED Introduced by: Administrative Official Requested by: Administrative Official COPY Drafted by: Finance Director Introduced: 07/05/2012 1 Postponed 08/02/2012 2 Public Hearing: 08/16/2012 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2012 -01C 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 9 AMENDING ORDINANCE NO. FY2012 -01 FISCAL YEAR 2012 BUDGET BY 10 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS EXPENDITURES THAT ARE 11 OVER BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW 12 PROJECTS, AND MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, the salary line item in 100 - 140 - 410 -110 was underfunded due to: 15 • Termination of the Coastal Management Program grant program, 16 • Increase in the salaries of CDD staff due to approval of union contract, 17 • Underestimation of department salaries; and 18 19 WHEREAS, the Borough Manager, Borough Clerk, Community Development 20 Department, Building Official, and General Administration departments are over budget; 21 and 22 23 WHEREAS, the L.E.P.C. grants was $3,114 less than budgeted; and 24 25 WHEREAS, the High School Gym Seismic and New World System projects are 26 complete; and 27 28 WHEREAS, the New Swimming Pool Project budget can be reduced by $25,182 and 29 $4,261,195 can be moved from Fund 420 GO Bond Projects; and 30 31 WHEREAS, several projects have been completed and these capital projects are shown 32 on the attached spreadsheet; and 33 34 WHEREAS, the Alaska Clean Water Fund has approved an amendment to our loan 35 #505041 in the amount of $6,033,000; and 36 37 WHEREAS, it is estimated that it will cost $40,000 to repair the "cottages" and these 38 funds are available in the Borough Building Department. 39 40 41 42 Kodiak Island Borough Ordinance No. FY2012 -01C Page 1 of 2 43 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 44 BOROUGH THAT: 45 46 Section 1: This ordinance is not of a general and permanent nature and shall not 47 become a part of the Kodiak Island Code of Ordinances. 48 49 Section 2: The FY2012 budget will be amended per the attached seven -page 50 schedule. 51 52 Section 3: the Borough agrees to borrow $6,033,000 from the State of Alaska Clean 53 Water Fund. 54 55 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 56 THIS DAY OF 2012 57 58 59 KODIAK ISLAND BOROUGH 60 61 62 63 Jerome M. Selby, Borough Mayor 64 ATTEST: 65 66 67 68 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2012-01C Page 2 of 2 As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 400 General Fund Revenues: Properly Tax 47,610 125,490 (77,880) 47,610 Boat 8 Motor Vehicle Tax 24,440 23,429 1,011 24,440 Payment in Lieu of Taxes 1,348,000 1,462,941 (114,941) 1,348,000 Severance Taxes 1,552,581 1,897,436 (344,855) 1,552,581 c Penalties 8 Int on Tax 150,000 161,433 (11,433) 150,000 Licenses and Permits 85,250 65,421 19,829 85,250 Federal Shared Revenue 252,000 2,607 249,393 - 252,000 Temporary Fiscal Relief 955,015 1,017,731 (62,716) 955,015 - Raw Fish Tax 1,200,000 1,477,677 (277,677) I 138,podi 1,338,000 Raw Fish Tax - Offshore 50,000 29,058 20,942 - 50,000 Telephone and Electric 26,000 - 26,000 - 26,000 Cruise Ship 25,000 - 25,000 - 25,000 PERS on Behalf Payment 120,000 - 120,000 - 120,000 Fines - - - - - InterestEamings 125,000 323,254 (198,254) - 125,000 Miscellaneous 10,725 17,568 (6,843) - 10,725 Use of Fund Balance - - - - Sale of Fixed Assets - - - Transfer In - - - - - Total 5,971,621 6,604,045 (632,424) I 138,0001 6,109,621 Expenditures: Borough Assembly 175,900 157,106 18,794 175,900 Borough Manager 448,573 462,909 (14,336) r 20,0001 468,573 Borough Clerk 517,404 524,100 6,696 I 8,0001 525,404 Borough Attorney 129,000 120,926 8,074 129,000 Finance Department 841,400 810,105 31,295 841,400 Information Technology Department 830,355 624,824 205,531 830,355 Assessing Department 613,038 515,346 97,692 613,038 Engineering / Facilities Dept 257,789 244,803 12,986 257,789 Community Development 696,310 697,700 (1,390) 10,0001 706,310 Building Official 131,539 187,066 (55,527) 75,000] 206,539 Economic Development 135,600 110,401 25,199 135,600 General Administration 224,122 244,341 (20,219) n 25,0001 249,122 Parks and Recreation 20,000 5,797 14 203 20,000 Emergency Preparedness 37,000 18,905 18,095 37,000 School District Support - - - Health and Sanitation 286,315 286,300 15 286,315 Culture and Recreation 96,685 64,289 32,396 96,685 College and Libraries 87,000 87,000 - 87,000 Transfers Out 443,591 331,871 111,720 443,591 Total 5,971,621 5,493789 477,832 L 138,0001 6,109,621 Fund 201 School District Support . - Revenue 10,250,350 10,103,140 147,210 - 10,250,350 Expenditures 10,250,350 10,250,350 - - 10,250,350 Fund 205 Child Care Assistance Program - - Revenue 127,135 94,775 32,360 - 127,135 Expenditures 127,135 125,085 2,050 - 127,135 Fund 210 Land Sales - Revenue 308,345 81,596 226,749 - 308,345 Expenditures 308,345 362,391 (54,046) - 308,345 Fund 220 Buildings and Grounds Revenues Revenues 580,408 561,534 18,874 - 580,408 Transfers in 18,000 40,000 (22,000) - 18,000 Interest Earnings 1,000 4,247 (3,247) - 1,000 Use of Fund Balance - - - - Total Revenues 599,408 605,781 (6,373) - 599,408 Expenditures Borough Building 563,878 450,713 113,165 (40,000) 523,878 MHC Apartments 8,000 1,883 6,117 - 8,000 School Buildings - 500 (500) - - School Buildings Major Repairs 25,030 45,621 (20,591) - 25,030 Chiniak School - 21,419 (21,419) - - Various Buildings 2,500 44,738 (42,238) 40,000 42,500 Total Expenditures 599,408 564,875 34,534 - 599,408 4 Ordinance No. FY2012 -01C Backup Information As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 234 L.E.P.C. _ Revenues 22,132 20,225 1,907 (3,114) 19,018 Expenditures 22,132 20,848 1,284 _(3,114)! 19,018 Fund 240 Womens Bay Road Service Revenues 220,000 188,698 31,302 - 220,000 Expenditures 220,000 322,504 (102,504) - 220,000 Fund 242 Service District No. 1 Revenues 349,500 384,661 (35,161) - 349,500 Expenditures 349,500 325,010 24,490 - 349,500 Fund 243 Service Area No. 2 Revenues 100 168 (68) - 100 Expenditures 100 - 100 - 100 Fund 244 Monashka Bay Road District Revenues 50,850 61,879 (11,029) - 50,850 Expenditures 50,850 35,745 15,105 - 50,850 Fund 246 Bay View Road Service Area - Revenues 11,265 12,828 (1,563) - 11,265 Expenditures 11,265 17,814 (6,549) - 11,265 Fund 250 Fire Protection Area No. 1 Revenues 520,210 544,104 (23,894) - 520,210 Expenditures 520,210 351,773 168,437 - 520,210 Fund 252 Womens Bay Fire Department Revenues 181,500 116,383 65,117 - 181,500 Expenditures 181,500 62,405 119,095 - 181,500 Fund 254 KIB Airport Fire District Revenues 13,870 12,933 937 - 13,870 Expenditures 13,870 26 13,844 - 13,870 Fund 260 Woodland Acres Street Lights Revenues 10,550 12,229 (1,679) - 10,550 Expenditures 10,550 21,846 (11,296) - 10,550 Fund 261 Trinity Islands Lighting Dist. Revenues 5,505 5,647 (142) - 5,505 Expenditures 5,505 1,931 3,574 - 5,505 Fund 262 Mission Lake Tide Gate Revenues 3,700 5,564 (1,864) - 3,700 Expenditures 3,700 57 3,643 - 3,700 Fund 263 Trinity Islands Paving Dist. Revenues 16,250 19,245 (2,995) - 16,250 Expenditures 16,250 4,261 11,989 - 16,250 Fund 276 Facilities Fund Revenues 840,000 1,310,103 (470,103) - 840,000 Expenditures/Transfers Out: Building Insurance 140,000 140,000 - - 140,000 Debt Service 400,000 276,852 123,148 - 400,000 Capital Projects Fund 410 300,000 145,709 154,291 - 300,000 Total Expenditures 840,000 562,561 277,439 - 840,000 Fund 277 Tourism Development Revenues 92,000 72,496 19,504 - 92,000 Expenditures 92,000 73,910 18,090 - 92,000 Fund 290 Fern Fuller Trust Revenues 66,500 13,078 53,422 - 66,500 Expenditures 66,500 66,500 - - 66,500 5 Ordinance No. FY2012 -01C Backup Information As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 295 Special Projects Revenues Transfer in - General Fund 612,372 612372 - - 612,317 Expenditures 10030 Trails Plan 160.000 172,608 (12,608) - 160,000 Subdivision. Zoning and Land Management Code Up< 322,372 327,557 (5,185) - 322,372 Assembly Chambers Upgrade 50,000 - 50,000 - 50,000 Outside review of salary scale 60,000 - 60,000 - 60,000 Laser Fiche Upgrade 20,000 - 20,000 - 20,000 Total expenditures 612.372 123,205 112,207 - 612.372 Fund 300 Debt Service Revenues Property taxes 1,633,190 1,613,194 19,996 1.633,190 State Debt Reimbursement 2,265,000 1,466,199 798,801 - 2.265,000 Interest Earnings - 13,650 (13,650) - - Other - - - Transfers in - - - Facilities Fund 400.000 276,852 123,148 - 400,000 Bond Premium - - - - - Proceeds of long term debt - - - - - Use of fund balance 1,465 - 1,465 - 1,465 Total Revenues 4.299,655 3,369,895 929,760 - 4,299,655 Expenditures Expenditures - School Debt 3,549,806 3,479.333 70,473 - 3,549,806 Expenditures - Hospital Debt 743,245 701.880 41,365 - 743,245 Expenditures - Karluk Loans 6,604 6,604 - 6,604 Total Expenditures 4,299,655 4,187.817 111,838 - 4.299,655 Capital Projects Fund 410 - Borough Capital Projects: Revenues: Interest Earnings 264,715 431,439 (166,724) F (45,677), 219,038 State Grant 312,877 312,877 - - 312,877 Exxon claim settlement monies 217,322 217,322 - - 217,322 Miscellaneous - 300.000 (300.000) - Total Revenues 794,914 1,261,638 (466,724) (45,677) 749,237 Operating Transfers In: Facilities Fund 293,328 293,328 - - 293,328 Fund 450 369.499 369,499 - - 369,499 Total Operating Transfers In 662.827 662,827 - - 662,827 Use of Fund Balance - - - - Total Revenues 1,457,741 1,924,465 (466,724) ((45,677), 1,412,064 Projects: _ 85 Village Metals 150,000 9.843 140,157 (__ - 71 150,000 03105 Northstar School road /parking lot design 55,000 49,439 5,561 55,000 05025 High School Gym Seismic 50,000 6,860 43,140 (43,140) 6,860 Complete 08003 HS Soil Remediation 475,110 458,027 17,083 - 475,110 08004 Computer Assisted Mass Appraisal and Collecti 400,000 340,689 59,311 - 400,000 09001 Upgrade to NWS 184,530 181.993 2,537 (2,537) 181,993 Complete 09012 Phase II KHS Soil Remediation 100,000 86,186 13,814 - 100,000 Contingencies 43,101 - 43,101 - 43,101 Total Borough Projects 1,457,741 1,133,037 324,704 L_ _(45,677), 1,412,064 6 Ordinance No. FV2012 -01C Backup Information As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 420 -GO Bond Projects: Revenues: Interest Earnings 1,915,136 523,432 1,391,704 ( 1,573,2711 3,488,407 Proceeds from bond 2004A Bond Issue 9,894.639 9,300,000 594,639 (3,456,921) 6,437,718 Proceeds from bond 2004B Bond Issue 11,050,000 11,050.000 - - 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000.000 - - 8,000,000 Transfer in from Fund 410 933,009 (933,009) 933,009 933,009 30,859,775 29,806,441 1,053,334 j (950,641) 29,909,134 Projects: 03119 New Swimming Pool 13.960,000 13,808,818 151,182 I (25,182) 13,934,818 04101 Old Harbor GymNoc Ed renovation 3,342,564 3,192,085 150,479 (60,479) 3,282,085 04102 Larsen Bay School floor repair 339.883 7,591 332,292 (332,292) 7,591 Complete 04103 Ouzinkie Gym renovation 3,351,305 3,151,444 199,861 (199,861) 3.151,444 Complete 05002 Evacuation Center earthquake evaluation 500,000 341,413 158,587 (158,587) 341,413 Complete 05009 Kodiak Middle School concrete repair 237,918 149,091 88,827 211,043 448,961 05010 KHS Asb Removal/Floor Cov 420 /515 304,704 212,518 92,186 (92,186) 212,518 Complete 05011 Distract- wide floor covering replacement 916,886 767,840 149,046 (149,046) 767,840 Complete 05012 Kodiak High School heating and ventilation 250,000 236.818 13,182 (13,182) 236,818 Complete 05013 KHS Exterior Insulation & Window Upgrade 596,020 4.441 591,579 (591,579) 4,441 Complete 05014 KMZ/MZ Complex Roof Upgrade 1,420,820 1,410,708 10,112 (10,112) 1,410,708 Complete 05015 High School Voc ed /pool reclamation 4,840,788 1,263,358 3,577,430 (3,577,430) 1,263,358 Complete 05016 East School heating and ventilation 621,372 580,647 40,725 (40,725) 580,647 Complete 05017 Leaming Center Remodel 177,515 5,297 172,218 (172,218) 5,297 Complete Transfer to HS R & R - - - I 4,261,19W] 4,261.195 30,859,775 25,132,069 5,727,706 ( (950,641); 29,909,134 Fund 430 -State Capital Grant Projects: Revenues: 13,422,217 4,683,082 8,739,135 j _(185,453). 13,236,764 Projects: 177 Anton Larsen Bay Boat Ramp 2,896,350 885,380 2,010,970 (2,000,000) 896,350 Complete 05026 HS Library Wing Seismic Retrofit 662,834 645,156 17,678 (17,678) 645,156 Complete 06006 Road Service Area Rehab and paving 2,500,000 2,655,720 (155,720) 155,7201 2,655,720 Complete 06007 ADF & G Building Design 2,982,345 1,664,257 1,318,088 (32,345), 2,950,000 07007 School District Computer Grant 70,000 70,000 - 70,000 Complete 07008 School Facilities Seismic Repairs 1,300,000 1,300,000 : (1,043,000), 257,000 Complete 07009 Tsunami Siren, Upgrades & Additions 100,000 70,668 29,332 100,000 - 07012 Ouzinkie School Seismic Upgrade 319,244 319,244 ( 7,026 326,270 Complete 07014 East Elementary School Seismic Upgrade 164,522 150,794 13,728 - 164.522 Complete 08007 Kodiak Middle School Playground Equipment 10,000 10,000 - - 10,000 Complete 08009 Fire Sprinklers Seismic Upgrade 48,656 48,656 - 48,656 Complete 08011 Non - Structural Seismic Upgrades for Kodiak SO 171,201 171,201 - 171,201 Complete 08012 Non - Structural Seismic Upgrades for Kodiak Sc 75,490 75,490 - 75,490 Complete 09002 Alaska Safe Routes to School 5,000 5,000 - 5,000 09003 Public Safety Interoperable Communications 70,320 70,320 - - 70,320 Complete 10023 Energy Block Grant US Dept. of Energy 50,000 49,251 749 50,000 09007 Island Wide Transportation Study 225,000 208,151 16,849 (16,849)' 208,151 Complete 10024 Kaduk Village Warning Sirens 61,936 55,073 6,863 (6,863) 55,073 Complete 10025 Akhiok, Ouzinkie, Larsen Bay Village Warning S'j 141,703 141,703 - 141,703 Complete 10032 Womens Bay Tsunami Shelter 1,025,000 145,000 1,025.000 10032 Women's Bay emergency Shelter- HUD grant (I 475,000 475,000 475,000 12009 Chiniak Siren 45,000 45,000 45,000 Transfer to Fund 450 1,686,703 1,686,703 Contingencies 22,616 - 22,616 I 1,081,833 1,104,449 Total Expenditures 13.422,217 6,676,473 5,865,744 (185,453) 13,236,764 7 Ordinance No. FV2012 -01 C Backup Information As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 450 Capital Projects Revenues State Seismic Reimbursement 3,698,450 3,698,450 I 2,422,925 6,121,375 11001 KMS Gym Seismic upgrade (grant) 462,000 462,000 462,000 FEMA 146,823 146,823 146,823 State Grant 1,280,853 1,280,853' 40,0001 1,320,853 Interest Earnings - - - Transfer in Fund 495 85,000 85,000 85,000 Transfer in from Building and Grounds 95,000 95,000 95,000 Total Revenues 5,768,126 - 5,768,126 2,462,925 8,231,051 09011 Auditorium Roof 883,422 703,038 180,384 (180,384) 703,038 Complete 09010 Care Center Design Grant tss,00c ame And 4g5 - - - 09013 High School Fire Alarms 243,933 34,028 209,905 (209,905) 34,028 Complete 09015 Demo Old Chiniak School 104,000 83,024 20,976 (20,976)' 83,024 Complete 09016 Akhiok Sewer Line 72,800 25,494 47,306 (47,306) 25,494 Complete 09017 East Close(in place) & Replace UST - -1 - 09018 Middle School Close(in place) & Replace UST 66,194 66,194 66,194 09019 Boro. Build.Power Distribution Panels 55,561 55,561 55,561 09020 Main Roof 50,059 52,595 (2,536) 2,536 52,595 Complete 09021 Boro. Build. Sidewalk and Handrail Repairs 50,566 50,567 (1) 1 50,567 Complete 09022 Boro. Build. Lighting 20,835 20,835 [ (20,835) - Closed 10000 High School Parking Lot Paving 486,486 283,113 203,373 (203,373) 283,113 Complete 10001 School District Small Projects 41,127 41,127 - 41,127 Complete 10003 Regency Measures - FEMA 1,824 16,907 (15,083) [ 15,081 Complete 10004 Panamaroff Creek Road FEMA 11,255 12,752 (1,497) 20,928 32,183 10005 Alitak Rain Event FEMA 309 - 309 (309) - 10006 Fairgrounds General Debris FEMA - 8,270 (8,270) 8,270 8,270 10007 Fairgrounds General Repair 21,992 21,992 - 21,992 10008 Fairgrounds emergency Measures FEMA 56 4,959 (4,903) 4,903 4,959 10009 Middle Bay / Chiniak Rain event FEMA 972 28,015 (27,043) 26,071 27,043 10010 Womens Bay Service Area Debris FEMA 412 25,245 (24,833) 26,673 27,085 10011 Bells Flats Road FEMA 16,942 16,942 - - 16,942 10012 Panamaroff Creek Road FEMA 1,261 601 660 29,403 30,664 10013 Panamaroff Creed Road Section FEMA 7,400 9,970 (2,570) 2,570 9,970 10014 South Russian Creek Rd FEMA 84,034 84,668 (634) (3) 84,031 10016 Womens Bay Rain Event FEMA 366 - 366 (366) - 1001 7 Chiniak School Soil Remediation 95,000 27,233 67,767 95,000 10018 Salonie Creek - 22,864 (22,864) 22,864 22,864 10020 Bioplug Sargent Creek - 864 (864) 41,135 41,135 10027 Road, Shoulder Erosion & Culvert Repair 3 Siste - 36,178 (36,178) 55,233 55,233 10028 Marmot/Harbor Way - 630 (630) 1,845 1,845 10029 Kodiak Middle School Emergency Generator 82,661 82,661 0 82,661 Complete 11001 KMS Gym Seismic upgrade (grant) 462,000 405,382 56,618 (56,618) 405,382 Complete 12012 Old Harbor Emergency Generator 1,007,000 - 1,007,000 - 1,007,000 12013 Kaduk Emergency Generator 33.000 - 33,000 33,000 12010 Anton Larsen Dock - - - 2,100,000 2,100,000 12011 Port Lions emergency generator 240,853 - 240,853 - 240,853 'XXXXX Bayside Emergency Generator j - - - [ 4oTocidl 40,000 R & R contingencies - I 890,4851 890,485 Contingencies 119,036 - 119,036 - 119,036 Transfer to Fund 410 369,499 - 369,499 - 369,499 Transfer to Fund 420 933,009 - 933,009 - 933,009 Transfer to Fund 495 85,000 - 85,000 t (85,000) - Transfer to Fund 469 119,262 - 119,262 - 119,262 Total Expenditures 5,768,126 2,079,119 3,689,007 2,462,925 8,231,051 Fund 460- High School Renovation and Additions Revenues Sale of Bonds 75,844,000 8,049,233 67,794,767 (7,414,186) 68,429,814 State Grant 466,000 - 466,000 7,072,000 7,538,000 Transfer in - Fund 420 4,167,212 4,167,212 Transfer in - Fund 410 93,983 93,983 Interest Earnings 250,000 219,465 30,535 - 250,000 Total Revenues 76,560,000 8,268,698 68,291,302 3,919,009 80,479,009 Projects - High School Renovation and Additions 76,560,000 4,551,825 72,008,175 3,919,009 80,479,009 Total 76,560,000 4,551,825 72,008,175 3,919,009 80,479,009 8 Ordinance No. FY2012 -01C Backup Information As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 469 Renewal and Replacement Projects Revenues Legislative Grant- emergency generator 435,147 435,147 - 435,147 Receipts in Renewal & Replacement Fund 4,800,409 225,603 4,574,806 - 4,800,409 Transfer in from Fund 450 119,262 119,262 - 119,262 Total Revenues 5,354,818 225,603 5,129,215 - 5,354,818 Expenditures 10037 Borough Building New Roof 1,190,020 847,884 342,136 (342,136) 847,884 Complete 11002 East Elementary Generator & Building 1,281,537 971,252 310,285 1 -I 1,281,537 11003 Chiniak Removal of Underground Storage Tank 74,751 48,210 26,541 - 74,751 11009 Kaduk Removal of Underground Storage Tank (I 91,515 2,915 88,600 - 91,515 11010 Kaduk HVAC Controls 59,400 53,084 6,316 - 59,400 11004 Ahkiok Teacherage Rehabilitation 44,441 45,379 (938) 938 45,379 Complete 11005 Borough Building Combustion Air Fan 21,637 21,637 - 21,637 12005 East & Peterson Flooring 738,504 649 737,855 - 738,504 12007 Larsen Bay Old HVAC Equip & controls 546,487 481 546,006 - 546,487 12004 Boro. Build. Return Air duct for 2nd floor 270,459 238 270,221 - 270,459 12001 Boro. Build. And Northstar Exterior Paint 269,499 237 269,262 - 269,499 12002 Port Lions Remove UST 82,220 72 82,148 - 82,220 12008 Main Remove UST 69,401 61 69,340 - 69,401 12003 Boro. Build. New Receptacles 63,107 55 63,052 - 63,107 12006 KMS Elevator Controls 51,840 46 51,794 - 51,840 XXXXX Baraonof Park 500,000 500,000 - 500,000 R & R contingency 341,198 341,198 Contingencies - - - - Total Expenditures 5,354,818 1,970,564 3,384,254 - 5,354,818 Fund 490 Landfill Capital Projects - - Landfill Lateral Expansion 2,612,000 - 2,612,000 j 6,033,0001 8,645,000 Revenue bonds 07013 Landfill Lateral Expansion 2,612,000 2,794,322 (182,322) n 8,645,000 Fund 495 Hospital Capital Projects - Revenues 7,756,830 - 7,756,830 - 7,756,830 Expenditures 03112 Hospital access and parking, Phase I & II 1,727,540 1,645,447 82693 - 1,727,540 05021 CHC architural Engineering 4,579,290 4,199,576 379,714 - 4,579,290 09010 Care Center Design 1,450,000 140,544 1,309,456 - 1,450,000 Total Expenditures 7,756,830 5,985,567 1,771,263 - 7,756,830 Fund 530 Solid Waste Collection /Disposal Revenues 2,329,807 2,477,322 (147,515) - 2,329,807 Expenditures 2,329,807 1,684,464 645,343 - 2,329,807 9 Ordinance No. FY2012 -01C Backup Information As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings 50,069 (50069) - - Providence Hospital Lease 720,000 720.000 - - 720,000 Transfer in from Fern Fuller 66,500 66.500 - - 66,500 Use of Retained Earnings 306,205 306,205 - 306,205 Total Revenues 1,092,705 836,569 256,136 - 1.092,705 Expenditures and Transfers: - Expenditures 1,092,705 34,135 1,058,570 - 1,092,705 Total Expenditures 1,092,705 34,135 1,058,570 - 1,092,705 Fund 555 - Kodiak Fisheries Research Center Revenues 2,122,004 1,745,252 376,752 - 2,122,004 Expenditures Research Facility 2,077,504 995.601 1.081,903 - 2,077,504 Dorm Facility 44,500 37,279 7,221 - 44,500 2,122.004 1,032,880 1,089,124 - 2,122,004 Fund 560 - Telephone 911 Service Revenues 50.000 42,860 7,140 - 50,000 Expenditures 50,000 2,407 47,593 - 50,000 10 Ordinance No. FY2012 -01C Backup Information 7 Kodiak Island Borough 1 ® ---_� .� ( ` j AUG 1 4 2012 I II MEMORANDUM/ BoRo CLE_ OFFICE x TO: Honorable Mayor and Assembly Members of the Kodiak Island Borough FROM: Karleton Short, Finance Director SUBJECT: Bank Qualified Bonds N� DATE: August 14, 2012 Banks, like other investors, purchase municipal bonds in order to obtain the benefit of earning interest that is exempt from Federal income taxation. Historically, commercial banks were the major purchasers of tax - exempt bonds. Banks' demand for municipal bonds changed in 1986 with the passage of the Tax Reform Act of 1986 (the "Act "), now under section 265(b) of the Internal Revenue Code of 1986, as amended (the "Code "). Under the Code, banks may not deduct the carrying cost (the interest expense incurred to purchase or carry an inventory of securities) of tax- exempt municipal bonds. For banks, this provision has the effect of eliminating the tax - exempt benefit of municipal bonds. An exception is included in the Code that allows banks to deduct 80% of the carrying cost of a "qualified tax - exempt obligation." In order for bonds to be qualified tax - exempt obligations the bonds must be (i) issued by a "qualified small issuer," (ii) issued for public purposes, and (iii) designated as qualified tax - exempt obligations. A "qualified small issuer" is (with respect to bonds issued during any calendar year) an issuer that issues no more than $10 million of tax- exempt bonds during the calendar year. Qualified tax - exempt obligations are commonly referred to as "bank qualified bonds." Effectively two types of municipal bonds were created under the Act; bank qualified (sometimes referred to as "BQ ") and non -bank qualified. Although banks may purchase non - bank qualified bonds they seldom do so. The rate they would require in order for the investment to be profitable would approach the rate of taxable bonds. As a result, issuers obtain lower rates by selling bonds to investors that realize the tax - exempt benefit. In contrast, banks have a strong appetite for bank qualified bonds that are in limited supply. As a result, bank qualified bonds carry a lower rate than non -bank qualified bonds. T6- , Kodiak Island Borough MEMORANDUM TO: Honorable Mayor and Assembly Mem et of the Kodiak Island Borough FROM: Karleton Short, Finance Director SUBJECT: FY2012 Midyear Budget Adjustmen DATE: August 14, 2012 At the August 9, 2012 work session there was a question about the Fund 420 about the amount budgeted for interest earnings and the amount actually earned. The problem arose because we used to close out some projects in a fund without closing all of the projects in a fund. When a single project is closed the amount budgeted for this project must also be reduced from the revenue budget. At times this resulted in reducing one revenue source too much and not reducing an alternate revenue source. To correct this problem in Fund 420 for the FY2012 budget adjustment I have added back in the completed capital projects and restored the revenue budget reductions. The attached page shows my recommended correction. It will only affect Fund 420. 1 believe that this proposed amendment will show the project better. As of Budget Adopted Budget 6/30/2012 Balance Adjustments Revised Budget Fund 100 General Fund Revenues: Property Tax 47,610 125,490 (77,880) 47,610 Boat & Motor Vehicle Tax 24,440 23,429 1,011 24,440 Payment in Lieu of Taxes 1,348,000 1,462,941 (114,941) 1,348,000 Severance Taxes 1,552,581 1,897,436 (344,855) 1,552,581 Penalties & Int on Tax 150,000 161,433 (11,433) 150,000 Licenses and Permits 85,250 65,421 19,829 85,250 Federal Shared Revenue 252,000 2,607 249,393 - 252,000 Temporary Fiscal Relief 955,015 1,017,731 (62,716) - 955,015 Raw Fish Tax 1,200,000 1,477,677 (277,677) L 138,0001 1,338,000 Raw Fish Tax - Offshore 50,000 29,058 20,942 - 50,000 Telephone and Electric 26,000 - 26,000 - 26,000 Cruise Ship 25,000 - 25,000 - 25,000 PERS on Behalf Payment 120,000 - 120,000 - 120,000 Fines - - - - - Interest Earnings 125,000 323,254 (198,254) - 125,000 Miscellaneous 10,725 17,568 (6,843) - 10,725 Use of Fund Balance - - - - Sale of Fixed Assets - - - - Transfer ln - - - - - Total 5,971,621 6,604,045 (632,424) 1 - 138,0001 6,109,621 Expenditures: Borough Assembly 175,900 157,106 18,794 175,900 Borough Manager 448,573 462,909 (14,336) 200) 468,573 Borough Clerk 517,404 524,100 (6,696) 8,000 525,404 Borough Attorney 129,000 120,926 8,074 129,000 Finance Department 841,400 810,105 31,295 841,400 Information Technology Department 830,355 624,824 205,531 830,355 Assessing Department 613,038 515,346 97,692 613,038 Engineering/ Facilities Dept 257,789 244,803 12,986 257,789 Community Development 696,310 697,700 (1,390) 10,000 706,310 Building Official 131,539 187,066 (55,527) . 75,000 206,539 Economic Development 135,600 110,401 25,199 135,600 General Administration 224,122 244,341 (20,219) 1- . ' 25,000 249,122 Parks and Recreation 20,000 5,797 14,203 20,000 Emergency Preparedness 37,000 18,905 18,095 37,000 School District Support - - Health and Sanitation 286,315 286,300 15 286,315 Culture and Recreation 96,685 64,289 32,396 96,685 College and Libraries 87,000 87,000 - 87,000 Transfers Out 443,591 331,871 111,720 443,591 Total 5,971,621 5,493,789 477,832 ) - /38,000] 6,109,621 Fund 201 School District Support - - Revenue 10,250,350 10,103,140 147,210 - 10,250,350 Expenditures 10,250,350 10,250,350 - - 10,250,350 Fund 205 Child Care Assistance Program - - Revenue 127,135 94,775 32,360 - 127,135 Expenditures 127,135 125,085 2,050 - 127,135 Fund 210 Land Sales - - Revenue 308,345 81,596 226,749 - 308,345 Expenditures 308,345 362,391 (54,046) - 308,345 Fund 220 Buildings and Grounds Revenues Revenues 580,408 561,534 18,874 - 580,408 Transfers in 18,000 40,000 (22,000) - 18,000 Interest Earnings 1,000 4,247 (3,247) - 1,000 Use of Fund Balance - - - - Total Revenues 599,408 605,781 (6,373) - 599,408 Expenditures Borough Building 563,878 450,713 113,165 (40,000) 523,878 MHC Apartments 8,000 1,883 6,117 - 8,000 School Buildings - 500 (500) - - School Buildings Major Repairs 25,030 45,621 (20,591) - 25,030 Chiniak School - 21,419 (21,419) - Various Buildings 2,500 44,738 (42,238) 40,000 42,500 Total Expenditures 599,408 564,875 34,534 - 599,408 Fund 234 L.E.P.C. - Revenues 22,132 20,225 1,907 (3,114)! 19,018 Expenditures 22,132 20,848 1,284 (3;114)1 19,018 Fund 240 Womens Bay Road Service Revenues 220,000 188,698 31,302 - 220,000 Expenditures 220,000 322,504 (102,504) - 220,000 Fund 242 Service District No. 1 Revenues 349,500 384,661 (35,161) - 349,500 Expenditures 349.500 325,010 24,490 - 349,500 Fund 243 Service Area No. 2 Revenues 100 168 (68) - 100 Expenditures 100 - 100 . 100 Fund 244 Monashka Bay Road District Revenues 50,850 61,879 (11,029) - 50,850 Expenditures 50,850 35,745 15,105 - 50,850 Fund 246 Bay View Road Service Area - Revenues 11,265 12,828 (1,563) - 11,265 Expenditures 11,265 17,814 (6,549) - 11,265 Fund 250 Fire Protection Area No. 1 Revenues 520,210 544,104 (23,894) - 520,210 Expenditures 520.210 351,773 168,437 - 520,210 Fund 252 Womens Bay Fire Department Revenues 181,500 116,383 65,117 - 181,500 Expenditures 181,500 62,405 119,095 - 181,500 Fund 254 KIB Airport Fire District Revenues 13,870 12,933 937 - 13,870 Expenditures 13,870 26 13,844 - 13,870 Fund 260 Woodland Acres Street Lights Revenues 10,550 12,229 (1,679) - 10,550 Expenditures 10,550 21,846 (11,296) - 10,550 Fund 261 Trinity Islands Lighting Dist. Revenues 5,505 5,647 (142) - 5,505 Expenditures 5,505 1,931 3,574 - 5,505 Fund 262 Mission Lake Tide Gate Revenues 3,700 5,564 (1,864) - 3,700 Expenditures 3,700 57 3,643 - 3,700 Fund 263 Trinity Islands Paving Dist. Revenues 16,250 19,245 (2,995) - 16,250 Expenditures 16,250 4,261 11,989 - 16,250 Fund 276 Facilities Fund Revenues 840,000 1,310,103 (470,103) - 840,000 Expenditures/Transfers Out: Building Insurance 140,000 140,000 - - 140,000 Debt Service 400,000 276,852 123,148 - 400,000 Capital Projects Fund 410 300,000 145,709 154,291 - 300,000 Total Expenditures 840,000 562,561 277,439 - 840,000 Fund 277 Tourism Development Revenues 92,000 72,496 19,504 - 92,000 Expenditures 92,000 73,910 18,090 - 92,000 Fund 290 Fern Fuller Trust Revenues 66,500 13,078 53,422 - 66,500 Expenditures 66,500 66,500 - - 66,500 Fund 295 Special Projects Revenues Transfer in - General Fund 612,372 612372 - - 612,317 Expenditures 10030 Trails Plan 160,000 172,608 (12,608) - 160,000 Subdivision, Zoning and Land Management Code Up[ 322,372 327,557 (5,185) - 322,372 Assembly Chambers Upgrade 50,000 - 50,000 - 50,000 Outside review of salary scale 60,000 - 60,000 - 60,000 Laser Fiche Upgrade 20,000 - 20,000 - 20,000 Total expenditures 612,372 123,205 112,207 - 612,372 Fund 300 Debt Service Revenues Property taxes 1,633,190 1,613,194 19,996 1,633,190 State Debt Reimbursement 2,265,000 1,466,199 798,801 - 2,265,000 Interest Eamings - 13,650 (13,650) - - Other - - Transfers in - - - Facilities Fund 400,000 276,852 123,148 - 400,000 Bond Premium - - - - - Proceeds of long term debt - - - - - Use of fund balance 1,465 - 1,465 - 1,465 Total Revenues 4,299,655 3,369,895 929,760 - 4,299,655 Expenditures Expenditures- School Debt 3,549,806 3,479,333 70,473 - 3,549,806 Expenditures- Hospital Debt 743,245 701,880 41,365 - 743,245 Expenditures -Kaduk Loans 6,604 6,604 - - 6,604 Total Expenditures 4,299,655 4,187,817 111,838 - 4,299,655 Capital Projects Fund 410- Borough Capital Projects: Revenues: Interest Earnings 264,715 431,439 (166,724) ) (45,677)) 219,038 State Grant 312,877 312,877 - - 312,877 Exxon claim settlement monies 217,322 217,322 - - 217,322 Miscellaneous - 300,000 (300,000) - - Total Revenues 794,914 1,261,638 (466,724) (45,677) 749,237 Operating Transfers In: Facilities Fund 293,328 293,328 - - 293,328 Fund 450 369,499 369,499 - - 369,499 Total Operating Transfers In 662,827 662,827 - - 662,827 Use of Fund Balance - - - - Total Revenues 1,457,741 1,924,465 (466,724) I (45,677)1 1,412,064 Projects: 85 Village Metals 150,000 9,843 140,157 t 150,000 03105 Northstar School road /parking bt design 55,000 49,439 5,561 55,000 05025 High School Gym Seismic 50,000 6,860 43,140 (43,140) 6,860 Complete 08003 HS Soil Remediation 475,110 458,027 17,083 - 475,110 08004 Computer Assisted Mass Appraisal and Collecti 400,000 340,689 59,311 - 400,000 09001 Upgrade to NWS 184,530 181,993 2,537 (2,537) 181,993 Complete 09012 Phase II KHS Soil Remediation 100,000 86,186 13,814 - 100,000 Contingencies 43,101 - 43,101 - 43,101 Total Borough Projects 1,457,741 1,133,037 324,704 I (45,677)1 1,412,064 Fu d PrejeHr Revenues; l_•_'^^ "-.r.-etts • m ' - - 37nt,5'i 8) ' .1 3 209, 07G - - � 531)13,01)0 - -- 14,850899 8,"00,000 -- 8,000,,000 8,000,090 aloe A ?70 -4 S7ansfer wFw4419 -$ a,999} -934 -913 3p,81974' 5 ss&) 1 1,° °5'3,112 031 9 0 3 4 4 9 4 h odwiwwingAeel -- 139607800 I3 ,7M " a te• f (25d82V: 134441-0kl-Heebte-reve+PeereCol-meemeagl -37342464 3,192, " "5 -10 169, 21 l 04402-lamemther5eleeeOfleeeeepee -32,9,833, ',`94 432 X Complete 04 403-Beelektereeemeenevatlee 3,'51,444 Complete ... ... . ... ... .. --1-58,511 ( Complete ram n'r 4 , $" ... . . ...... ........ • mpak 2'7,948 'n ' 047 211,""¢ 4541e4/14g-A4eFkeeeeal,tf4eee-Cee-444445 -304,744 "'2,51" (92,1 " "1 1s Complete 45414-leisteetoveolegeeplaemeeet -446,886 ' ' a 'B ton - ( 129 , 046 + "6", Complete • .. _. _ _ _ -244,444 23 13182 (,2, "2) 18 Complete • _ S lY ^v" ""t c (50',5 "4 " " . 1 Complete 1 1110,0 ,8.,i -404423 1,2 vying Con picot °"g7 °e - 1 43 1,2 Complete 45414 c__. °____ ____ __ ___ ___ __ __ `21,3'2 5 °0 c "z -"". -'.tee ( "° i' -F949,64 CemplHe .'-,ate 5,297 ", ( 42 , 218 1 Goml>fele Aansfer • fo d 2 1' 1 2,8 "7,754 2 1 ,¢43,364 T, s`est '13-089 ",2r', 75 2',9'S, "'n ( 1,9]; '1 Fund 420-GO Bond Projects: Revenues: Interest Earnings 1,915,136 523,432 1,391,704 1 - 1,573,271.1 3,488,407 Proceeds from bond 2004A Bond Issue 9,894,639 9,300,000 594,639 (3,456,921) 6,437,718 Proceeds from bond 2004B Bond Issue 11.050,000 11,050,000 - - 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 - - 8,000,000 Transfer in from Fund 410 933,009 (933,009) 933,009 933,009 30,859,775 29,806,441 1,053,334 j (950,641); 29,909,134 Projects: 03119 New Swimming Pool 13,960,000 13,808,818 151,182 I (25,182) 13,934,818 04101 Old Harbor GymNoc Ed renovation 3,342,564 3,192,085 150,479 (60,479) 3,282,085 04102 Larsen Bay School floor repair 339,883 7,591 332,292 (332,292) 7,591 Complete 04103 Ouzinkie Gym renovation 3,351,305 3,151,444 199,861 (199,861) 3,151,444 Complete 05002 Evacuation Center earthquake evaluation 500,000 341,413 158,587 (158,587) 341,413 Complete 05009 Kodiak Middle School concrete repair 237,918 149,091 88,827 211,043 448,961 05010 KHS Asb RemovaVFloor Coy 420/515 304,704 212,518 92,186 (92,186) 212,518 Complete 05011 District- wide floor covering replacement 916,886 767,840 149,046 (149,046) 767,840 Complete 05012 Kodiak High School heating and ventilation 250,000 236,818 13,182 (13,182) 236,818 Complete 05013 KHS Exterior Insulation 8 Window Upgrade 596,020 4,441 591,579 (591,579) 4,441 Complete 05014 KMZ/MZ Complex Roof Upgrade 1,420,820 1,410,708 10,112 (10,112) 1,410,708 Complete 05015 High School Voc ed /pool reclamation 4,840,788 1,263,358 3,577,430 (3,577,430) 1,263,358 Complete 05016 East School healing and ventilation 621,372 580,647 40,725 (40,725) 580,647 Complete 05017 Learning Center Remodel 177,515 5,297 172,218 (172,218) 5,297 Complels Transfer to HS R 8 R - - I ...4,261,1953 4,261,195 30,859,775 25,132,069 5,727,706 1 (950,641)) 29,909,134 Fund 430 -State Capital Grant Projects: Revenues: 177 Anton Larsen Bay Boat Ramp 560,000 - 560.000 560,000 06006 Road Service Area Rehab and paving 2,500,000 - 2,500,000 2.500.000 06007 ADF 8 G Building Design 1,500,000 - 1,500,000 1500,000 05026 HS Library Wing Seismic Retrofit 465,618 - 465.618 465,618 07008 School Facilities Seismic Repairs 910,000 - 910.000 910,000 07009 Tsunami Siren, Upgrades 8 Additions 100,000 - 100,000 100,000 07010 ADF 8 G Near Island Facility 500,000 - 500,000 500,000 07012 Ouzinkie School Seismic Upgrade 308,344 - 308.344 308,344 07014 East Elementary School Seismic Upgrade 164,522 - 164.522 164,522 07007School District Computer Grant 70,000 - 70.000 70,000 08007 Kodiak Middle School Playground Equipment 10,000 - 10000 10,000 08008 Near Island Fish and Game Building 950.000 - 950,000 950,000 08009 Fire Sprinklers Seismic Upgrade 48,656 - 48,656 48,656 08011 Non - Structural Seismic Upgrades for Kodiak Set 171,201 - 171,201 171,201 08012 Non - Structural Seismic Upgrades for Kodiak Sc 75,490 - 75,490 75,490 09002 Alaska Safe Routes to School 5,000 - 5,000 5,000 09003 Public Safety Interoperable Communications (ck 70,320 70,101 219 70,320 09007 Denali Grant (AKA Kodiak Island Transportation 125,000 - 125,000 125,000 09007 DOT Grant (AKA Kodiak Island Transportation S 100,000 - 100,000 100,000 10032 Women's Bay emergency Shelter - HUD grant (I 475,000 - 475,000 - 475,000 10023 Energy Block Grant US Dept. of Energy 50,000 - 50,000 - 50,000 10024 Kartuk Village Warning Sirens 45,000 45,000 45,000 10025 Akhiok, Ouzinkie, Larsen Bay Village Waming Si 145,000 145,000 145,000 10032 Womens Bay Tsunami Shelter 1,025,000 1,025,000 1,025,000 12009 Chiniak Siren 45,000 45,000 45,000 Transfers in from fund 100 260,000 - 260,000 - 260,000 Transfer in from Fund 210 77,860 77,860 Transfer in from Fund 250 77,860 77,860 Transfers in from fund 410 390,000 - 390,000 - 390,000 Transfers in from fund 410 Anton Larsen Boat Ramp 136,350 - 136,350 - 136,350 Transfer in from Fund 250 Anton Larson Boat Ramp from facilities fund 60,000 - 60,000 60,000 Dingell - Johnson Contribution 140,000 - 140,000 140,000 Interest eamings 3,077 - 3,077 - 3,077 Total Revenues 11,408,578 70,101 11,338,477 155,720 11,564,298 13,422,217 4,683,082 8,739,135 f .085,153)1 13,236,764 Projects: 177 Anton Larsen Bay Boat Ramp 2,896,350 885,380 2,010,970 (2,000,000) 896,350 Complete 05026 HS Library Wing Seismic Retrofit 662,834 645,156 17,678 (17,678)1 645,156 Complete 06006 Road Service Area Rehab and paving 2,500,000 2,655,720 (155,720) . '155,720 2,655,720 Complete 06007 ADF 8 G Building Design 2,982,345 1,664,257 1,318,088 (32,345)1 2,950,000 07007 School District Computer Grant 70,000 70,000 - 70,000 Complete 07008 School Facilities Seismic Repairs 1,300,000 1,300,000 1,043,000)7 257,000 Complete 07009 Tsunami Siren, Upgrades 8 Additions 100,000 70,668 29,332 100,000 07012 Ouzinkie School Seismic Upgrade 319,244 319,244 - 7,026j 326,270 Complete 07014 East Elementary School Seismic Upgrade 164,522 150,794 13,728 - 164,522 Complete 08007 Kodiak Middle School Playground Equipment 10,000 10,000 - - 10,000 Complete 08009 Fire Sprinklers Seismic Upgrade 48,656 48,656 - 48,656 Complete 08011 Non - Structural Seismic Upgrades for Kodiak Set 171,201 171,201 - 171,201 Complete 08012 Non - Structural Seismic Upgrades for Kodiak Sc 75,490 75,490 - 75,490 Complete 09002 Alaska Safe Routes to School 5,000 5,000 - 5,000 09003 Public Safety Interoperable Communications 70,320 70,320 - - 70,320 Complete 10023 Energy Block Grant US Dept. of Energy 50,000 49,251 749 - 50,000 09007 Island Wide Transportation Study 225,000 208,151 16,849 (16,84 208,151 Complete 10024 Kaduk Village Waming Sirens 61,936 55,073 6,863 - (6,863)+ 55,073 Complete 10025 Akhiok, Ouzinkie, Larsen Bay Village Waming Si 141,703 141,703 - 141,703 Complete 10032 Womens Bay Tsunami Shelter 1,025,000 145,000 1,025,000 10032 Women's Bay emergency Shelter - HUD grant (I 475,000 475,000 475,000 12009 Chiniak Siren 45,000 45,000 45,000 Transfer to Fund 450 1,686,703 1,686,703 Contingencies 22,616 - 22,616 ..1,081,833 1,104,449 Total Expenditures 13,422,217 6,676,473 5,865,744 (185,453) 13,236,764 Fund 450 Capital Projects Revenues State Seismic Reimbursement 3,698,450 3,698,450 i _ 2,422,925 6,121,375 11001 KMS Gym Seismic upgrade (grant) 462,000 462,000 462,000 FEMA 146,823 146,823 146,823 State Grant 1,280,853 1,280,853 , 40,000 1,320,853 Interest Earnings - - - Transfer in Fund 495 85,000 85,000 85,000 Transfer in from Building and Grounds 95,000 95,000 95,000 Total Revenues 5,768,126 - 5,768,126 2,462,925 8,231,051 09011 Auditorium Root 883,422 703,038 180,384 (180,384) 703,038 Complete 09010 Care Center Design Grant taaarerame e.m ass - - - 09013 High School Fire Alarms 243,933 34,028 209,905 (209:,905) 34,028 Complete 09015 Demo Old Chiniak School 104,000 83,024 20,976 (20,976) 83,024 Complete 09016 Akhiok Sewer Line 72,800 25,494 47,306 (47,306), 25,494 Complete 09017 East Close(in place) & Replace UST - i -- - 09018 Middle School Close(in place) & Replace LIST 66,194 66,194 66,194 09019 Boro. Build.Power Distribution Panels 55,561 55,561 55,561 09020 Main Roof 50,059 52,595 (2,536) 2,536 52,595 Complete 09021 Boro. Build. Sidewalk and Handrail Repairs 50,566 50,567 (1) 1 50,567 Complete 09022 Boro. Build. Lighting 20,835 20,835 I ,(20,8351 - Closed 10000 High School Parking Lot Paving 486,486 283,113 203,373 (203,373) 283,113 Complete 10001 School District Small Projects 41,127 41,127 - 41,127 Complete 10003 Regency Measures - FEMA 1,824 16.907 (15,083) - 15,0831 16,907 Complete 10004 Panamaroff Creek Road FEMA 11,255 12,752 (1,497) 20,928 32,183 10005 Alitak Rain Event FEMA 309 - 309 (309) - 10006 Fairgrounds General Debris FEMA - 8,270 (8,270) 8,270 8,270 10007 Fairgrounds General Repair 21,992 21,992 - 21,992 10008 Fairgrounds emergency Measures FEMA 56 4,959 (4,903) 4,903 4,959 10009 Middle Bay /Chiniak Rain event FEMA 972 28,015 (27,043) 26,071 27,043 10010 Womens Bay Service Area Debris FEMA 412 25,245 (24,833) 26,673 27,085 10011 Belts Flats Road FEMA 16,942 16,942 - - 16,942 10012 Panamaroff Creek Road FEMA 1,261 601 660 29,403 30,664 10013 Panamaroff Creed Road Section FEMA 7,400 9,970 (2,570) 2,570 9,970 10014 South Russian Creek Rd FEMA 84,034 84,668 (634) (3) 84,031 10016 Womens Bay Rain Event FEMA 366 - 366 (366) - 10017 Chiniak School Soil Remediation 95,000 27,233 67,767 95,000 10018 Salonie Creek - 22,864 (22,864) 22,864 22,864 10020 Bioplug Sargent Creek - 864 (864) 41,135 41,135 10027 Road, Shoulder Erosion & Cutven Repair 3 Sistt - 36,178 (36,178) 55,233 55,233 10028 Marmot/Harbor Way - 630 (630) 1,845 1,845 10029 Kodiak Middle School Emergency Generator 82,661 82,661 0 82,661 Complete 11001 KMS Gym Seismic upgrade (grant) 462,000 405,382 56,618 (56,618) 405,382 Complete 12012 Old Harbor Emergency Generator 1,007,000 - 1,007,000 - 1,007,000 12013 Karluk Emergency Generator 33,000 - 33,000 33,000 12010 Anton Larsen Dock - - - 2,100,000 2,100,000 12011 Pod Lions emergency generator 240,853 - 240,853 - 240,853 XXXXX- Baysirle Emergency_ Generator - I - - - I fr 40,000) 40,000 R & R contingencies - E. 890,485) 890,485 Contingencies 119,036 - 119,036 - 119,036 Transfer to Fund 410 369,499 - 369,499 - 369,499 Transfer to Fund 420 933,009 - 933,009 - 933,009 Transfer to Fund 495 85,000 - 85,000 1 r (85,000)1 - Transfer to Fund 469 119,262 - 119,262 - 119,262 Total Expenditures 5,768,126 2,079,119 3,689,007 2,462,925 8,231,051 Fund 460 - High School Renovation and Additions Revenues Sale of Bonds 75,844,000 8,049,233 67,794,767 (7,414,186) 68,429,814 State Grant 466,000 - 466,000 7,072,000 7,538,000 Transfer in - Fund 420 4,167,212 4,167,212 Transfer in - Fund 410 93,983 93,983 Interest Earnings 250,000 219,465 30,535 - 250,000 Total Revenues 76.560,000 8,268,698 68,291,302 3,919,009 80,479,009 Projects - High School Renovation and Additions 76,560,000 4,551,825 72,008,175 3,919,009 80.479,009 Total 76.560,000 4,551,825 72,008,175 3,919,009 80,479,009 Fund 469 Renewal and Replacement Projects Revenues Legislative Grant - emergency generator 435,147 435.147 - 435,147 Receipts in Renewal & Replacement Fund 4,800,409 225,603 4,574,806 - 4,800,409 Transfer in from Fund 450 119,262 119,262 - 119,262 Total Revenues 5,354,818 225,603 5,129,215 - 5,354,818 Expenditures 10037 Borough Building New Roof 1,190,020 847,884 342,136 (342,136) 847,884 Complete 11002 East Elementary Generator & Building 1,281,537 971,252 310,285 -] 1,281,537 11003 Chiniak Removal of Underground Storage Tank 74,751 48,210 26,541 - 74,751 11009 Kaduk Removal of Underground Storage Tank p 91,515 2,915 88,600 - 91,515 11010 Karluk HVAC Controls 59 400 53,084 6,316 - 59,400 11004 Ahkiok Teacherage Rehabilitation 44,441 45,379 (938) 938 45,379 Complete 11005 Borough Building Combustion Air Fan 21,637 21,637 - 21,637 12005 East & Peterson Flooring 738,504 649 737,855 - 738,504 12007 Larsen Bay Old HVAC Equip & controls 546,487 481 546,006 - 546,487 12004 Boro. Build. Retum Air duct for 2nd floor 270,459 238 270,221 - 270,459 12001 Boro. Build. And Northstar Exterior Paint 269,499 237 269,262 - 269,499 12002 Port Lions Remove UST 82,220 72 82,148 - 82,220 12008 Main Remove UST 69,401 61 69,340 - 69,401 12003 Boro. Build. New Receptacles 63,107 55 63.052 - 63,107 12006 KMS Elevator Controls 51,840 46 51,794 - 51,840 XXXXX Baraonof Park 500,000 500,000 - 500,000 R &Rcontingency 341,198 341,198 Contingencies - - - - Total Expenditures 5,354,818 1,970,564 3,384,254 - 5,354,818 Fund 490 Landfill Capital Projects - - Landfill Lateral Expansion 2,612,000 - 2,612,000 ( 6,033,000J 8,645,000 Revenue bonds 07013 Landfill Lateral Expansion 2,612,000 2,794,322 (182,322) 1 6,03377,0 8,645,000 Fund 495 Hospital Capital Projects - Hospital 700,000 - 700,000 - 700,000 Providence 325,000 - 325,000 - 325,000 Grant 1,545,000 - 1,545,000 - 1,545,000 From Facilities Fund 397,540 - 397,540 - 397,540 Interest eamings - - - Denali Commission 1,802,347 - 1,802,347 - 1,802,347 Rasmussen 750,000 - 750,000 - 750,000 Murdock 250,000 - 250,000 - 250,000 Denali Match 125,000 - 125,000 - 125,000 Kodiak Foundation 30,000 - 30,000 - 30,000 Denali ANTHC 125,000 - 125,000 - 125,000 USDA Loan 900,000 - 900,000 - 900,000 USDA Grant 105,000 - 105,000 - 105,000 Providence 281,943 - 281,943 - 281,943 From General Fund 295,000 - 295,000 - 295,000 Fund 450 - - - From Facilities Fund 125,000 - 125,000 - 125,000 Total Revenues 7,756,830 - 7,756,830 - 7,756,830 Revenues 7,756,830 - 7,756,830 - 7,756,830 Expenditures 03112 Hospital access and parking, Phase I & II 1,727,540 1,645,447 82,093 - 1,727,540 05021 CHC architural Engineering 4,579,290 4,199,576 379,714 - 4,579,290 09010 Care Center Design 1,450,000 140,544 1,309,456 - 1,450,000 Total Expenditures 7,756,830 5,985,567 1,771,263 - 7,756,830 Fund 530 Solid Waste Collection/Disposal Revenues 2,329,807 2,477,322 (147,515) - 2,329,807 Expenditures 2,329,807 1,684,464 645,343 - 2,329,807 Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings 50,069 (50,069) - - Providence Hospital Lease 720,000 720,000 - - 720,000 Transfer in from Fern Fuller 66,500 66,500 - - 66,500 Use of Retained Earnings 306,205 306,205 - 306,205 Total Revenues 1,092,705 836,569 256,136 - 1,092,705 Expenditures and Transfers: - Expenditures 1,092,705 34,135 1,058,570 - 1,092,705 Total Expendiures 1,092,705 34,135 1,058,570 - 1,092,705 Fund 555 - Kodiak Fisheries Research Center Revenues 2,122,004 1,745,252 376,752 - 2,122,004 Expenditures Research Facility 2,077,504 995,601 1,081,903 - 2,077,504 Dorm Facility 44,500 37,279 7,221 - 44,500 2,122,004 1,032,880 1,089,124 - 2,122,004 Fund 560 - Telephone 911 Service Revenues 50,000 42,860 7,140 - 50,000 Expenditures 50,000 2,407 47,593 - 50,000 KODIAK ISLAND BOROUGH AGENDA STATEMENT REGULAR MEETING OF: AUGUST 16, 2012 ITEM NO.: 13.0.1 TITLE: Confirmation of the Assembly Appointment to the Personnel Advisory Board. ORIGINATOR: Clerk's Office Staff FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No Account Number: Amount Budgeted: ATTACHMENTS: Lindsey Howell application; PAB Roster; KIB Employee comments APPROVAL FOR AGENDA: SUMMARY STATEMENT: There is currently one vacant seat on the Personnel Advisory Board to expire December 2014. The Clerk's office received an application from Lindsey Howell on July 9, 2012. Per Section 203 of the Personnel Manual: The Borough Assembly shall appoint a Personnel Board consisting of five members. In appointing members to the Personnel Board, the Borough Assembly will take into consideration the recommendations made by Borough employees, the Borough Manager, any resident of the Boorough, and their own recommendations. RECOMMENDED MOTION: Move to confirm the Assembly Appointment of Ms. Lindsey Howell to the Personnel Advisory Board for a term to expire December 2014. Kodiak Island Borough Page 1 of 1 From: Woody Koning Sent: Monday, July 09, 2012 3:10 PM To: Nova Javier Subject: RE: Lindsey Howell Personnel Advisory Board Application Looks like a good candidate to me. From: Karl Short Sent: Monday, July 09, 2012 10:54 AM To: Nova Javier Subject: RE: Lindsey Howell Personnel Advisory Board Application I think that she would be a good candidate. From: Nova Javier Sent: Monday, July 09, 2012 10:49 AM To: All Subject: Lindsey Howell Personnel Advisory Board Application Hello everyone, Section 203 of the Personnel Manual states: In appointing members to the personnel board, the Borough assembly will take into consideration the recommendations made by Borough employees, the Borough manager, any resident of the borough and their recommendations. Please send your comments to me by replying to this email by Friday, July 13. Thank you, Nova • KODIAK ISLAND BOROUGH 0 2012 * *a* OFFICE OF THE BOROUGH CLERK Nt 3U\ J *a k �r6 710 Mill Bay Road, Room 101 • Kodiak, AK 99615 EP� S Phone: (907) 486 -9310 Fax (907) 486 -9391 njavier @kodiakak.us • APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND COMMISSIONS Board /Committee /Commission: 0_0, .,er.\ Designated seat or group representation (if applicable) : Please be aware that the Information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting Information. Name: . & - ‘ c h o ., Daytime Phone: y(S _ 4. 1 Residence Address: •5p.'a.. even. R Evening Phone: % a_ Mailing Address: Sm e_ Cell Phone: name— Email Address: k ti � ..) . 1 \ .„0„ s ca yet � Fax Number: Length of Residence in Kodiak: t 4 ° \ t ;AM Registered to vote in Kodiak? ,/Yes No Employer /Occupation: �� axl4�� Ii1wA 42.-S (3C Lai erickt•i) Organizations you belong to or participate in: Sprop\„.",..:,%-l \ ,sc Yod:ti� Explain your main reason for applying: CY‘O.^- e. r11%.\ %1/4 & "¢ C a - Cr - 4 1-a . 1.-- .••.,... 4 '4 • 0..,,(N Jars arn2 a L 4c eQ1Jr - .. - � What background, experience, or expertise will you bring to the board /committee/commission membership? , ` ( �•I ` 4.`�f.t{ .c3 S d C1.. n �a<],, CM W L,1 .Q • ._ - CS.. `0 • O- - -.x...� On a - r. _ OK4 odb •t - y^ Are you available for regular meetings? a Pursuant to KIBC 2.100.070 (A.6) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused. Signature ofApplicant•a— i F . -- ' Date: !p/ Y A resume or letter of inter: -' be attac d, but is not required. This application will be kept on file for one year. Please be aware that there may be an application deadline. Application deadlines, if applicable, are available on the Borough website at www.kodiakak.us or in the Notice of Vacancy announcements advertised in the Kodiak Daily Mirror. "STAFF .USE ONLY. - Registered voter of the Borough: Yes () Appointment Letter. Date Received: (date stamp below) Applicant's Residence: Borough ( ) City (y) Roster. Data of Appointment: Oath of Office: Term Expires on: APOC POFD statement Attached ( ) On File ( ) e 4p - KODIAK ISLAND BOROUGH pd ; t P ERSONNEL ADVISORY BOARD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Veralynn "Lynn" Bash 2013 486 -6807 486 -6807 907 -830- lynnbash(a rocketmail.com 3117 Monashka Bay Road 4780 Kodiak, AK 99615 Curt Law 2012 486 -7636 486 -4700 486 -7373 curt ankadiak.orq PO Box 42 (pager) Kodiak, AK 99615 Perry Page 2013 486 -6929 539 -5609 ppaqe99615(@,qmail.com PO Box 578 Kodiak, AK 99615 Brenda Zawacki 2014 487 -4986 486 -9558 539 -7557 brenda.zawackiCG)providence.orq PO Box 8662 Kodiak, AK 99615 Vacant 2014 This board is governed by Kodiak Island Borough Code 2.15 HR OFFICER /EXECUTIVE ASSISTANT, LAURI WHIDDON 486 -9301 Iwhiddon@kodiakak.us OFFICE OF THE BOROUGH MANAGER 710. MILL BAY ROAD ROOM 125 KODIAK, AK 99615 Revision Date: 2/28/2012 Revised by: JK August 9, 2012 I, Scott Arndt, request the Assembly to conduct discussion about me in public and if they were to do it, that they hold the meeting end of August or first week of September time frame. __Sidt/giVet Scott Arndt Kodiak Island Borough Assembly Regular Meeting Guidelines August 16, 2012, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse any Assembly Member who may be absent. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION. PLEASE ANNOUNCE: 'STOP- Due to the delay of the radio broadcast and web streaming, please place your \ / calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local: 486 -3231. 5. APPROVAL OF MINUTES - None 6. AWARDS AND PRESENTATIONS — None. 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486 -3231. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS Kodiak Island Borough Assembly Guidelines August 16, 2012 Page 1 9. PUBLIC HEARING A. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By Amending Budgets to Account for Various Revenues and Expenditure Estimates. The motion before the Assembly is to adopt Ordinance No. FY2012 -01C. Clerk's Note: Attached on blue paper is the substituted copy. Staff Report — Finance Director Short Recommended motion: Move to adopt Ordinance No. FY2012 -01C by substitution no. 2. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT (Finance Director Short) 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts — None. B. Resolutions — None. C. Ordinances for Introduction — None. / PLEASE ANNOUNCE: 'STOP` Due to the delay of the radio broadcast and web streaming, please place your \ / calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local: 486 -3231. D. Other Items 1. Confirmation of Assembly Appointment to the Personnel Advisory Board. Recommended motion: Move to confirm the Assembly Appointment of Ms. Lindsey Howell to the Personnel Advisory Board for a term to expire December 2014. Staff Report — Finance Director Short Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines August 16, 2012 Page 2 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486 -3231. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. EXECUTIVE SESSION A. Evaluation of Applicants for the Borough Manager's Position. Recommended motion: Move to convene into executive session to discuss the evaluation of applicants for the Borough Manager's position which qualifies for executive session as a matter which would tend to defame or prejudice the character or reputation of any person. Please invite the Borough Assembly, Finance Director, Human Resource Officer, and Clerk's Office Staff into executive session. ROLL CALL VOTE ON MOTION. After the vote, Mayor Selby recesses the regular meeting and convenes the executive session. Upon returning from the executive session, Mayor Selby reconvenes the regular meeting and announces no action is to be taken as a result of the executive session OR the Assembly may make a motion if necessary. ROLL CALL VOTE ON ANY MOTION. 16. ASSEMBLY MEMBER COMMENTS Announcements — Mayor Selby The next Assembly work session will be held on Thursday, August 30 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, September 6 at 7:30 p.m. in the Borough Assembly Chambers. The Borough Offices will be closed on Monday, September 3 in observance of the Labor Day Holiday. The Assembly will hold a joint work session with the Kodiak City Council on Tuesday, September 4 at 7:30 p.m. in the Borough Assembly Chambers. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines August 16, 2012 Page 3 Regular / KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET �� Date: /� /� 0 Convened: Recessed: I Reconvened: �'' Adjourned: , cmc T• au BY: BY: 9 K BY: - BY: C L BY: /' SECOND: SECOND: SECOND: Ok SECOND: V SECOND: 1)14 e1/4fiN" okirjA U\Ik.I oYoke 1 o ff--p OIC Piefivn }(50.0314j EViCs YES NO YES NO _ ,' YES ` NO YES NO . YES NO Ms. Austerman V Ms. Austerman Ms. Austerma ✓ Ms. Austerman ✓ Ms. Austerman ✓ Mr. Bonney ✓ Mr. Bonney Mr. Bonney V Mr. Bonney 4. , / Mr. Bonney , / Mr. Friend ✓ Mr. Friend Mr. Friend ✓ Mr. Friend ✓ Mr. Friend V V Mr. Kaplan V/ Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan + Mr. Kaplan Ms. Lynch VI, Ms. Lynch Ms. Lynch V Ms. Lynch V Ms. Lynch V Mr. Stephens V Mr. Stephens Mr. Stephens ✓ Mr. Stephens ✓ Mr. Stephens Ms. Stutes / Ms. Stutes Ms. Stutes / Ms. Stutes ✓ Ms. Stutes JCHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE TOTAL: TOTAL: TOTAL: 91 TOTAL: 11 U TOTAL: The mayor may of vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET (�� Regular Special Date: Oi b 1 0 ) a Convened: Recessed: Reconvened: Adjourned: '. M b p • r" BY: K /e ) BY: BY: BY: BY: SECOND: SECOND: SECOND: SECOND: SECOND: t kii YES NO YES NO YES NO YES NO YES NO Ms. Austerman ✓ / Ms. Austerman Ms. Austerman Ms. Austerman Ms. Austerman Mr. Bonney Mr. Bonney Mr. Bonney Mr. Bonney Mr. Bonney Mr. Friend ‘7 Mr. Friend Mr. Friend Mr. Friend Mr. Friend Mr. Kaplan vf ✓ Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch ✓ Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Mr. Stephens \\(/ Mr. Stephens Mr. Stephens Mr. Stephens Mr. Stephens Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes pHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE 1 TOTAL: 1 O TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: AttgAgt Please PRINT your name Please PRINT your name ‘ /9 N Ker