07/05/2012 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
July 5, 2012
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, July 5, 2012, in the
Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was
called to order at 7:30 p.m.
The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Selby led
the Pledge of Allegiance.
Present were Mayor Jerome Selby, Assembly members Tuck Bonney, Jerrol Friend, Dave Kaplan,
Chris Lynch, Met Stephens, and Louise Stutes. Staff members present were Administrative Official
Bud Cassidy, Finance Director Karl Short, Clerk Nova Javier, and Assistant Clerk Jessica Kilborn.
KAPLAN moved to excuse Assembly member Austerman who was absent due to personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
FRIEND moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of June 7, 2012, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
None.
CITIZENS' COMMENTS
Dave Blacketer spoke on the services of the Senior Citizens of Kodiak and thanked the Assembly for
its continued non - profit funding.
Betty MacTavish, Casey Eads, Bruce Schactler, Hannah Cleary, Abby Cleary, Ani Thomas, Hunter
Smude, Ava Pruitt, Craig Walton, Abigail Pruitt, Rick Lanqfitt, Sonja Cleary, Anna EngvaII, Deb
Holden - Enqvall, Dave Smith, Les James, Len Pickett, Tasha Simpler, and John Levan spoke in
support of continued non - profit funding for youth programs such as Kodiak Little League and Girl
Scouts of America.
COMMITTEE REPORTS
None.
PUBLIC HEARING
None.
Kodiak Island Borough Assembly Minutes
July 5, 2012 Page 1073
BOROUGH MANAGER'S REPORT (Administrative Official Cassidy)
Administrative Official Cassidy announced that the Project Manager Request for Proposal for the
Kodiak High School Renovation and Remodel project and Construction Services for the Long Term
Care Facility project were being advertised.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby announced that President Obarna would be signing the Transportation Bill on Friday,
July 6. Included in the bill was full funding for the Payment in Lieu of Taxes program for the upcoming
year which would provide $1.3 million to the Kodiak Island Borough.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2013 -01 Providence Kodiak Island Counseling Center Services to Kodiak Island
Borough School District for School Year 2012 -2013. This item was approved under the consent
agenda.
The agreement between the Kodiak Island Borough and Providence Kodiak Island Counseling
Center set forth the terms and conditions pursuant to providing mental health services for the Kodiak
Island Borough schools. The contractor worked with the School District to identify and document a
mutual understanding of the program's scope and requirements with a focus on ensuring the greatest
amount of quality service within the budgeted amount of $381,350.
The Assembly authorized the manager to execute Contract No. FY2013 -01 with Providence Kodiak
Island Counseling Center of Kodiak, Alaska to provide mental health services for the 2012 -2013
school year in an amount not to exceed $381,350.
Resolutions
1. Resolution No. FY2013 -03 Approving Fiscal Year 2013 Kodiak Island Borough Non- Profit
Funding.
KAPLAN moved to adopt Resolution No. FY2013 -03.
This resolution was the framework in which the Assembly distributed the Borough funds set aside in
the Fiscal Year 2013 budget to various non - profit agencies. A corrected copy of the resolution was
provided to the Assembly and the public.
STUTES moved to amend Resolution No. FY2013 -03 by reducing funds to the Brother Francis
Shelter by $5,500 and reinstate $1,000 to the Girl Scouts of America and $4,500 to the Kodiak Little
League.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan,
Lynch, Stephens, and Stutes.
Kodiak Island Borough Assembly Minutes
July 5, 2012 Page 1074
ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FIVE TO ONE: Friend, Kaplan,
Lynch, Stutes, and Bonney (Ayes); Stephens (No).
2. Resolution No. FY2013 -04 Authorizing Acquisition of Real Property From the City of Kodiak
Associated With Construction of a Long Term Care Facility and Authorizing Disposal of Real
Property to the City of Kodiak Associated With Development of Gravesites and Enhancement of
Access Into the Cemetery.
BONNEY moved to adopt Resolution No. FY2013 -04.
To provide flexibility with site design and layout for the proposed long term care facility, the Borough
formally requested of the City of Kodiak a donation of a parcel of adjacent City owned property. The
property in question consisted of approximately .75 acres within Lot 1A, Hospital Subdivision,
generally located northeast of the City cemetery behind the hospital with access extending from
Chichenof Street, as was illustrated in the site plan and air photo provided for review.
In turn, in order to greatly improve public access to the cemetery, as well as to expand the area near
the Chinchenof Street cul -de -sac presently being utilized for gravesites, the City formally requested
of the Borough a donation of a parcel of adjacent Borough owned property. The exact area in
question was subject to final determination of the alignment of the improved access road. The long
term care facility itself would be located substantially on the same Borough property (Lot 2A) as the
hospital. Both the acquisition of this land from the City and disposal of land to the City would have a
general public benefit for the community overall.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes,
Bonney, and Friend.
Ordinances for Introduction
1. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012 Budget By
Amending Budgets to Account for Various Revenues and Expenditure Estimates.
BONNEY moved to adopt Ordinance No. FY2012 -01 C in first reading to advance to public hearing at
the next regular meeting of the Assembly.
This budget amendment would adjust the salary line item in 100 - 140 - 410 -110 which was
underfunded due to:
• Termination of the Coastal Management Program grant program;
• Increased salaries of Community Development Department staff due to approval of union
contract; and
• Underestimation of department salaries.
There were several projects that had been completed and these capital projects were shown on the
amended spreadsheet. A corrected copy of the ordinance was provided to the Assembly and public.
The Alaska Clean Water Fund approved an amendment to the Borough's loan #505041 in the
amount of $6,033,000 and this ordinance amendment reflected that the Borough agreed to borrow
that amount. It was estimated that it would cost $40,000 to repair the "cottages" to build a conference
Kodiak Island Borough Assembly Minutes
July 5, 2012 Page 1075
room and these funds were available in the Borough Building Department. The ordinance also
restored funding for the Village Metals which was reduced in the original ordinance,
ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Lynch, Stutes, Bonney, Friend, and
Kaplan (Ayes); Stephens (No).
Other Items
None.
CITIZENS' COMMENTS
Deb Holden - Enqvall, Betty MacTavish, Ani Thomas, Hannah Cleary, Sonia Cleary, and Abigail Pruitt
thanked the Assembly for restoring the non - profit funding for the Girl Scouts of America.
ASSEMBLY MEMBER COMMENTS
Assembly member Stutes commended the Girl Scouts and Kodiak Little League for their efforts for
the community.
Assembly members Bonney, Friend, Kaplan, and Lynch thanked the public for its testimony on
Resolution No. FY2013 -03.
Announcements
The Assembly work session of Thursday, July 12 and the regular meeting of Thursday, July 19 were
canceled.
The next Assembly work session would be held on Thursday, July 26 at 7:30 p.m. in the Borough
Conference Room. The next regular meeting was scheduled on Thursday, August 2 at 7:30 p.m. in
the Borough Assembly Chambers.
EXECUTIVE SESSION
A. Evaluation of Applicants for the Borough Manager's Position.
FRIEND moved to convene into executive session to discuss the evaluation of applicants for the
Borough Manager's position which qualifies for executive session as a matter which would tend to
defame or prejudice the character or reputation of any person.
Mayor Selby invited the Borough Assembly, Administrative Official, and Clerk's Office Staff into
executive session.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Stutes, Bonney, Friend,
Kaplan, and Lynch.
Mayor Selby recessed the regular meeting at 8:44 p.m. and convened the executive session.
Upon retuming from the executive session, Mayor Selby reconvened the regular meeting at 9:15 p.m.
and announced no action was to be taken as a result of the executive session
Kodiak Island Borough Assembly Minutes
July 5, 2012 Page 1076
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Bonney, Friend, Kaplan, Lynch,
and Stephens.
The meeting was adjourned at 9:15 p.m.
KODIAK ISLAND BOROUGH
ATTEST: J:f M. Selby, M -yor
1)/07
l'! i/G7
Nova M. Javier, MMC, lough Clerk Approved on: August 2, 2012
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July 5, 2012 Page 1077