2012-07-05 Regular Meeting I/
Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, July 5, 2012, 7:30 p.m., Assembly Chambers
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*e) are considered to be routine and non - controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
5. APPROVAL OF MINUTES
A. 4 Regular Meeting Minutes of June 7, 2012.
6. AWARDS AND PRESENTATIONS
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments
8. COMMITTEE REPORTS
9. PUBLIC HEARING — None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
• 13. NEW BUSINESS
A. Contracts
1. *Contract No. FY2013 -01 Providence Kodiak Island Counseling Center
Services to Kodiak Island Borough School District for School Year 2012-
2013.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2
B. Resolutions
1. Resolution No. FY2013 -03 Approving Fiscal Year 2013 Kodiak Island
Borough Non - Profit Funding.
2. Resolution No. FY2013 -04 Authorizing Acquisition of Real Property From the
City of Kodiak Associated With Construction of a Long Term Care Facility and
Authorizing Disposal of Real Property to the City of Kodiak Associated With
Development of Gravesites and Enhancement of Access Into the Cemetery.
C. Ordinances for Introduction
1. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal
Year 2012 Budget By Amending Budgets to Account for Various Revenues
and Expenditure Estimates.
D. Other Items — None.
14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. EXECUTIVE SESSION
A. Evaluation of Applicants for the Borough Manager's Position.
17. ADJOURNMENT
18. INFORMATIONAL MATERIALS (No Action Required)
A. Minutes of Other Meetings
1. Solid Waste Advisory Board Regular Meetings of February 23, March 22, and
April 19, 2012.
B. Reports
1. Kodiak Island Borough School District Regular Meeting Summaries of April
23 and May 21, 2012; and Special Meeting Summary of May 7, 2012.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (8001478-5736 and Local 486 -3231. Page 2 of 2
Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, July 5, 2012, 7:30 p.m., Assembly Chambers
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk ( *) are considered'to be routine and non - controversial
by the Assembly and will be approved by'one motion There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
5. APPROVAL OF MINUTES
A. * Regular Meeting Min\ s•of June 7, 2012.
6. AWARDS AND PRESENTATIO\\
7. CITIZENS' COMMENTS,(Limited to Three Minutesper Speaker)
A. Agenda Items-Not Scheduled for HeringvGeneral Comments
8. COMMITTEE REPORTS
9. PUBLIC-HEARING None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES ES FROMTHE 'BO \ \H MAYOR
12. UNFINISHED
BUSINESS — None.
13. NEW BUSINESS " /
A. Contracts //
1. *Contract No. FY2013 -01 Providence Kodiak Island Counseling Center
Services to Kodiak Island Borough School District for School Year 2012-
2013.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2
B. Resolutions
1. Resolution No. FY2013 -03 Approving Fiscal Year 2013 Kodiak Island
Borough Non - Profit Funding.
2. Resolution No. FY2013 -04 Authorizing Acquisition of Real Property From the
City of Kodiak Associated With Construction of a Long Term Care Facility and
Authorizing Disposal of Real Property to the City of Kodiak Associated With
Development of Gravesites and Enhancement of Access Into the Cemetery.
C. Ordinances for Introduction
1. Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal
Year 2012 Budget By Amending Budgets to Account for Various Revenues
and Expenditure Estimates.
6 \
D. Other Items — None. / // /��
14. CITIZENS' COMMENTS (Limited to Three" JMinutes per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. EXECUTIVE SESSION
A. Evaluation of Applicants forthe,Borough Managers Position.
17. ADJOURNMENT
N
18. INFORMATIONAL MATERIALS (No Action,Required)
A. Minutes of Other Meetings
1. Solid Waste Advisory Board Regular Meetings of February 23, March 22, and
April 19, 2012.
B. Reports
1. Kodiak Island Borough School District Regular Meeting Summaries of April
23 and May 21, 2012; and Special Meeting Summary of May 7, 2012.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
June 7, 2012
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, June 7, 2012, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was
called to order at 7:30 p.m.
The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Selby led
the Pledge of Allegiance.
Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Jerrol
Friend, Dave Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were
Manager Rick Gifford, Community Development Director Bud Cassidy, Engineering and Facilities
Director Woody Koning, Finance Director Karl Short, Deputy Clerk Marylynn McFarland, and
Assistant Clerk Jessica Kilborn.
APPROVAL OF AGENDA AND CONSENT AGENDA
FRIEND moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of May 3, 2012, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Mayor Selby proclaimed the month of June 2012 as Filipino American Heritage Month in Kodiak
urging all citizens to participate in the festivities celebrating the rich heritage and traditions of the
Philippine Islands.
CITIZENS' COMMENTS
Bruce Schactler spoke on the severance taxes collected by the Borough.
Karen Yashin, Kodiak Humane Society President, thanked the Assembly for its support of non - profit
organizations.
Mr. Frank Kelty, former Mayor of Unalaska, was in -town in attendance for the North Pacific Fishery
Management Council Conference and paid a visit to the Mayor and Assembly.
COMMITTEE REPORTS
Providence Kodiak Island Medical Center Director Don Rush reported on various non - profit programs
sponsored by Providence. Some of the programs included: Charity Care Program, Community Lab
Program, Hospice Care Organization, Brother Francis Shelter (laundry service), Kodiak Kindness
Program, Healthy Tomorrows, and the Compassionate Care Fund. A community benefit report would
be distributed during the week of June 11.
Kodiak Island Borough Assembly Minutes
June 7. 2012 Pape 1
PUBLIC HEARING
1. Ordinance No. FY2013 -01 Levying Taxes on All Taxable Real and Personal Property Within the
Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the
Fiscal year Commencing on the First Day of July 2012 and Ending on the Thirtieth Day of June
2013 (Fiscal Year 2013 Budget).
KAPLAN moved to adopt Ordinance No. FY2013 -01.
Ordinance No. FY2013 -01 included funds to be spent in the General Fund, Special Revenue Funds,
Debt Service Funds, Capital Project Funds, and Enterprise Funds. The ordinance also levied a tax on
the real and personal property within the Borough. A substituted version of Ordinance No. FY2013 -01
with back -up information was provided to the Assembly and the public.
KAPLAN moved to adopt Ordinance No. FY2013 -01 by substitution No. 2.
ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTION NO. 2 CARRIED UNANIMOUSLY:
Bonney, Friend, Kaplan, Lynch, Stephens, Stutes, and Austerman.
Mayor Selby opened the public hearing.
Norm Wooten asked the Assembly to consider funding the school district budget to the same level as
last year.
Bruce Schactler urged the Assembly to consider returning the excess funds received by the Borough,
primarily from interest earnings, PILT, state - shared fish taxes, and severance taxes, to the fishing
industry.
Doug Dorner thanked the Assembly for its efforts on the school district budget.
Scott Arndt spoke to the excess funds received by the Borough, primarily from interest earnings,
PILT, state - shared fish taxes, and severance taxes, being appropriated to the debt service funds or
to consider lowering the mill rate to return funds to the community.
Mayor Selby closed the public hearing.
BONNEY moved to amend Ordinance No. FY2013 -01 by transferring $318,550 from the General
Fund to the Education Support fund, decreasing the transfer to the Debt Service Fund by $318,550,
increasing the appropriation to the School District by $318,550, and decreasing the Transfers In —
General Fund and Contingency budget in the Debt Service Fund by $318,550.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED FOUR TO THREE: Kaplan, Lynch,
Austerman, and Bonney (Ayes); Friend, Stephens, and Stutes (Noes).
STEPHENS moved to amend Ordinance FY2013 -01 Section 4, Line H by reducing the millage rate
for Service Area No. 1 from 1.50 mills to 0.50 mills.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED FIVE TO TWO: Lynch, Stephens, Stutes,
Bonney, and Friend (Ayes); Kaplan and Austerman (Noes).
Kodiak Island Borough Assembly Minutes
June 7. 2012 Pape 2
AUSTERMAN moved to amend Ordinance No. FY2013 -01 by transferring $30,000 from the General
Fund to the Capital Projects Fund 469 Contingencies and reducing the General Fund transfer to Debt
Service by $30,000.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes,
Austerman, Bonney, Friend, and Kaplan. Clerk's note: Stephens changed his vote to the prevailing
side.
ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED SIX TO ONE: Austerman, Bonney,
Friend, Kaplan, Lynch, and Stephens (Ayes); Stutes (No).
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following:
• Community Development was working with the rural cities regarding the code revisions.
• Certified tax roll was provided to the Assembly; spoke on exemptions.
• An incident at the Landfill on May 29 when a contractor hauled asbestos debris to the landfill.
• Manager's last meeting and thanked the Assembly, Clerks, and staff for the experience.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby spoke on his attendance at the NACO Western Interstate Region Conference in Santa
Fe, NM, May 14 -18. Payment in Lieu of Tax was a strong subject at the conference. He spoke on a
meeting held with NOAA regarding the decreased NOAA budget, local NOAA staff would be reducing
its research efforts in the Kodiak area due to cuts in the FY2013 budget.
Mayor Selby presented a plaque to outgoing Manager Gifford and thanked him for his hard work for
the Borough throughout the last seven years.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2012 -22 Memorandum of Agreement for the Kodiak Near Island Administration
and Research Facility (ADF &G).
BONNEY moved to authorize the Manager to execute Contract No. FY2012 -22 a Memorandum of
Agreement with the Alaska Department of Transportation and Public Facilities and Department of
Fish and Game for an amount not to exceed $1,200,000.
The project to construct a new Alaska Department of Fish and Game administration and research
facility had been in process for several years. The Borough originally proposed to construct and own
the facility and enter into a lease with the Alaska Department of Fish & Game for occupancy, similar
in concept to the Kodiak Fisheries Research Center and its primary occupant, NOAA. The Borough
received several state legislative grants via the Department of Commerce, Community & Economic
Development (DCCED) in the early stages of the project:
Kodiak Island Borough Assembly Minutes
June 7. 2012 Page 3
FY2004 $ 200,000
FY2005 $1,500,000
FY2007 $ 500,000
FY2008 $ 950,000
Total $3.150.000
With these grant monies, the Borough commissioned a building feasibility study and subsequently
contracted with an architect (ECI Hyer) for planning and design. In 2010 voters approved a state-
wide bond that included this project. With the project fully funded by State of Alaska monies, it made
sense for the State to take over the construction and ownership of the facility.
This Memorandum of Agreement (MOA) described the roles of the State of Alaska's departments,
Department of Transportation and Public Facilities (DOT &PF) which was constructing the facility, and
Department of Fish and Game which would operate the facility, and the Borough. The MOA included
a provision that DOT &PF be reimbursed for the additional cost of site preparation due to unexpected
subsurface conditions, up to $1,200,000, by the Borough using unexpended DCCED grant funds. Of
the remaining $1,283,000 in grant funds, $7,600 was due to the architect, $1,200,000 was budgeted
to reimburse DOT &PF, and the balance of $75,400 was budgeted for contingency or would revert
back to DCCED.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Stutes, Austerman, Bonney,
Friend, Kaplan, and Lynch.
2. Contract No. FY2012 -23 Recycling Contract with Threshold Services, Inc.
FRIEND moved to authorize the Manager to execute Contract No. FY2012 -23 with Threshold
Services, Inc. of Kodiak, AK to provide collection and shipping recyclable materials off - island in an
amount not to exceed $210,000 (the flat rate price of $17,500 /month) for the period of July 1, 2012 to
June 30, 2013, with the option of two 1 -year extensions.
Threshold Services, Inc., a private non - profit entity, maintained a receiving, handling, processing,
storage, and marketing operation for recyclable materials in Kodiak for shipment to off - island
markets. Threshold achieved this through its goal to provide work and training for persons with
disabilities or who were chronically not employable. In addition Threshold Services, Inc. was the
Borough's current contractor for recycling services.
Threshold proposed to provide recycling services to the Borough for a flat rate of $17,500 per month.
Additionally, Threshold proposed to pay the Borough 10 percent of all revenue received from the
sales of recyclables for the first contract year, and 15 percent during the extension years. The flat
rate price was a reduction of approximately $25,000 from last year's budget, not including the rebate
savings.
Contract No. FY2012 -23 was still under negotiations and staff recommended postponing the contract
to the next Assembly meeting.
STUTES moved to postpone Contract No. FY2012 -23 to the next regular meeting of the Assembly.
ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Austerman, Bonney,
Friend, Kaplan, Lynch, Stephens, and Stutes.
Kodiak Island Borough Assembly Minutes
June 7. 2012 Page 4
Resolutions
None.
Ordinances for Introduction
None.
Other Items
1. Hiring for the Position of Environmental Specialist at Salary Range 23, Step G.
STUTES moved to authorize the salary placement of Environmental Specialist at Salary Range 23,
Step G.
Mr. Michael Patterson offered to accept a full -time regular position of Environmental Specialist with
the KIB Engineering & Facilities Department. The offered pay rate was Range 23 Step G or $38.54/
hour and included employee benefits. Clerk's note: According to the Human Resources Officer the
correct title for this position was Solid Waste Manager /Environmental Specialist.
Per KIB Personnel Manual Section 409 Entrance Wage Rate, "the Department head, subject to
managerial approval, may place a new employee above the start rate, when such placement is a
result of the new employee's directly applicable work experience and credentials. Assembly approval
is required for any starting placement above Step C ".
Staff recommended the hire of the applicant who met the requirements of the position of
Environmental Specialist. The applicant's credentials were complete and his work history
demonstrated progressive knowledge and responsibilities in the field of environmental management;
hazardous material management and training; solid waste program development; safety program
development, management, and training; and human resources supervision and management. He
was a certified instructor for many of the OSHA required training courses for baler operators.
ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Bonney, Friend, Kaplan, Lynch, Stutes,
and Austerman (Ayes); Stephens (No).
CITIZENS' COMMENTS
Dave Blacketer thanked the Assembly for the hard decisions made on behalf of the Borough and
wished Manager Gifford good luck. He urged the Assembly to continue funding non - profit
organizations.
ASSEMBLY MEMBER COMMENTS
Assembly members Austerman, Bonney, Friend, Kaplan, Lynch, and Stutes thanked Manager Gifford
for his hard work for the Assembly and wished him good luck on his next endeavors.
Assembly member Kaplan thanked Finance Director Short for his hard work on the budget.
Assembly member Stephens thanked PKIMC Director Rush for the presentation to the Assembly,
spoke to observations regarding the relationship between the School District and the Borough
Assembly compared to that of five years ago, questioned where the $500,000 appropriation for the
Baranof Park Improvements could be found in the budget, commented on the lack of a financial
report since December 2011, encouraged the School District and Assembly to bring forth budget
Kodiak Island Borough Assembly Minutes
June 7, 2012 Page 5
discussions earlier in the year for future years, spoke to non - profit funding, and urged the Assembly
to move towards using a similar model as that of the City of Kodiak regarding funding non - profit
organizations.
Assembly member Stutes expressed condolences to the family of former Assembly member Barbara
Williams, reiterated comments of Assembly member Austerman directed towards the School District
during the public hearing, and agreed with the comments of Assembly member Stephens regarding
funding issues.
Assembly member Friend agreed on the comments of Assembly member Stephens regarding the
relationship between the School District and Borough Assembly, and encouraged the community to
enjoy summer in Kodiak.
Announcements
The next Assembly work session would be held on Thursday, June 14 at 7:30 p.m. in the Borough
Conference Room. The next regular meeting was scheduled on Thursday, June 21 at 7:30 p.m. in
the Borough Assembly Chambers.
The Assembly would hold a joint work session with the Kodiak City Council on Tuesday, June 19 at
7:30 p.m. in the Borough Assembly Chambers.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Kaplan, Lynch, Stephens,
Stutes, Austerman, and Bonney.
The meeting was adjourned at 9:20 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
Nova M. Javier, MMC, Borough Clerk Approved on:
Kodiak Island Borough Assembly Minutes
June 7. 2012 Page 6
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
s
REGULAR MEETING OF: JULY 5, 2012 ITEM NO.: 13.A.1
TITLE: Contract No. FY2013 -01 Providence Kodiak Island Counseling Center Services
to Kodiak Island Borough School District for School Year 2012 -2013.
ORIGINATOR: Manager's Office Staff
FISCAL IMPACT: ® Yes $381,350 or ❑ No Funds Available ® Yes ❑ No
Account Number: 201 -201 430 -165 Amount Budgeted: $381,350
ATTACHMENTS: Contract No. FY2013 -01
APPROVAL FOR AGENDA: �J
SUMMARY STATEMENT:
Attached is the agreement between the Kodiak Island Borough and Providence Kodiak Island
Counseling Center setting forth the terms and conditions pursuant to providing mental health
services for the Kodiak Island Borough schools. The contractor has worked with the School
District to identify and document a mutual understanding of the program's scope and
requirements with a focus on ensuring the greatest amount of quality service within the
budgeted amount of $381,350.
RECOMMENDED MOTION: Move to authorize the manager to execute Contract No.
FY2013 -01 with Providence Kodiak Island Counseling Center of Kodiak, Alaska to
provide mental health services for the 2012 -2013 school year in an amount not to exceed
$381,350.
Kodiak Island Borough Page 1 of 1
MENTAL HEALTH SERVICES
THIS AGREEMENT is entered into by and between the Kodiak Island Borough,
Alaska ( "Borough ") and Providence Health and Services - Washington dba Providence
Kodiak Island Counseling Center. ( "Contractor ") for the purpose of setting forth terms
and conditions pursuant to which the Contractor shall be contracted to provide mental
health services.
WITNESSETH
Section 1. INTENT OF AGREEMENT. The Contractor is hereby contracted to
provide a Mental Health in the Schools Program as described in the attached annual
collaborative plan and fulfill all of the mental health services required by funded grants
through the State of Alaska Department of Health and Social Services for community
mental health program services. Contractor agrees to be bound by the same collaborative
plans and grants.
Section 2. SCOPE OF WORK. During Fiscal Year 2012 -2013, the Contractor shall
provide the staffing required to deliver the services specified in the mental health in the
schools collaborative plan and the grants from the State of Alaska. The Contractor will
complete all documentation, billing and reporting as specified. The Contractor shall
submit a monthly activity report of all activities of the Contractor by the le day
following the end of each month to the Borough Manager and the School District
Superintendent. Further, the Contractor shall provide financial summaries to the
Administrative Service Review Team meetings to be held quarterly beginning in calendar
year 2012 as mutually agreed to by all parties.
Section 3. TERM. Unless earlier terminated, this agreement will remain in effect
beginning July 1, 2012 and ending June 30, 2013. This agreement will correspond with
the Lease Agreement currently in effect between the Kodiak Island Borough and
Providence Health and Services — Washington. At any time either the Borough or the
Contractor may terminate this agreement by 30 days written notice to the other party.
This agreement shall terminate 30 days from the notice if either party gives a written
notice of its desire to reopen negotiations to the other party. This agreement shall
terminate 30days from the date of such notice without further action by either party and
shall be of no further force and effect other than to perform any obligation incurred but
not paid prior to termination. However, this agreement will not terminate 30 days from
the notice if either party gives a written notice of its desire to reopen negotiations to the
other party. If this notice is given before 30 days have passed after a written termination
notice has been given, the running of those 30 days shall be tolled for 60 days. During
this 60 -day period, the parties will negotiate in good faith. This agreement shall remain
fully in force during the 60 -day negotiation period. If the issue has not been resolved to
the satisfaction of both parties by the end of the 60 -day period, then the 30 -day
termination period, if applicable, will begin running again from where it stopped.
Section 4. COMPENSATION. Compensation for all services rendered under this
agreement, Contractor shall be paid quarterly in 4 equal installments beginning on
October 1, 2012 of $95,337.50 for a total fiscal year 2012-2013 contract amount of
$381,350.
IN WITNESSETH WHEREOF the parties have executed this Agreement on this
day of , 2012.
KODIAK ISLAND BOROUGH Providence Health and Services-
Washington, dba Providence
Kodiak Counseling Center
Charles Cassidy, Susan Humphrey-Baroett;
Acting Borough Manager Area Operations Administrator
ATTEST:
Borough Clerk
KODIAK ISLAND BOROUGH SCHOOL DISTRICT/PROVIDENCE KODIAK
ISLAND COUNSELING CENTER/KODIAK ISLAND BOROUGH
SCOPE OF SERVICES FOR THE SCHOOL CLINICIAN PROGRAM FOR THE
2012 -2013 SCHOOL YEAR
The Kodiak Island School District (KIBSD), Providence Kodiak Island Counseling
Center (PKICC) and the Kodiak Island Borough (KIB) work together in a trilateral
agreement to provide school based mental health services. The School Clinician Program
funding is appropriated by the Kodiak Island Borough and is reflected as an in -kind
budget agreement between the KIBSD and the KIB. Funds for School Clinician Program
services are provided to PKICC through a monthly budgetary process. The purpose of
this program is to provide quality mental health services to the town and rural schools of
KIBSD. Services are generally offered in the schools but also may occur in a variety of
settings based on a treatment plan developed to meet the emotional needs of individual
students.
SERVICES
Services include:
1. Mental health counseling for students, including individual, family, and
group counseling as needed, with prioritized services to students with IEP
recommendations.
2. Private school students on IEP's may receive mental health services
recommended by the IEP team in the public school setting.
3. Consultation with teachers, counselors, school psychologists, and school
administrators (bi- monthly meeting with all KIBSD School Psychologists,
Counselors and Administrators)
4. Assistance in the development of behavioral management strategies for
identified students (PKICC School Clinicians will develop treatment plans
for each student seen addressing behavioral concerns).
5. Assistance in referral of identified students to appropriate community
resources.
6. Topic focused psycho educational classes and groups.
7. Crisis intervention services for acutely distressed or suicidal students.
S. At the request of KIBSD principal /staff, PKICC School Program Team
Leader will initiate CISM (Critical Incident Stress Management) services.
9. Psychiatric evaluation services will be provided for up to 3 hours per
month as part of the scope of services agreement.
10. PKICC Clinician will be available during summer school.
11. Staff training will be available during teacher in- service week and at the
request of the Principal or Administrative Staff.
12. A minimum of one parent workshop /training will be available during the
year.
COLLABORATION
PKICC will work with KIBSD to provide an integrated approach in the treatment of
Kodiak Island Borough students and families utilizing the skill and expertise of School
Clinicians as well as other PKICC staff when needed to provide support and quality
mental health care. This includes services by the PKICC Medical Director/Board
Certified Psychiatrist, other multi- disciplinary team members, and the PKICC Director.
To foster good communication and collaboration between KIBSD and PKICC, a core
group representing administrative and counseling staff will meet bi- monthly throughout
the year.
STAFFING
The School Clinician Program will be staffed with four Clinician I FTE's providing
direct service within the schools and .3 FTE for supervision by a licensed professional
counselor or social worker.
Clinician I are licensed eligible or actively pursuing a Master's of Arts or a Master's in
Science in a mental health field. (Actively pursuing means acceptance into a program and
completion of one 3 credit course per semester including summer.)
Staff assignments will include one FTE in the High School, one FTE in the Middle
School, two FTE's in the Elementary Schools. Each staff member will have one or more
village responsibilities. Changes in staff assignments will be discussed with the KIBSD
Director of Special Service.
In the event of a need to hire new staff, PKICC will invite a representative from KIBSD
to participate in an interview panel. KIBSD will choose its own representative.
In the school year, PKICC Clinicians will travel to village schools as designated by
KIBSD Superintendent. Each visit will provide at least one school day of service to
students and staff with no more than 9 visits per year per village.
To facilitate collaboration and increase support for village school staff PKICC Clinicians
will initiate regular e -mail communication with designated village school staff and
structure their schedules to allow for support. PKICC Clinicians will also participate in
teleconference meetings with village school staff as scheduled by both KIBSD and
KANA.
Unfilled positions or leave of more than 10 consecutive school days will be discussed
with the KIBSD and additional staff within PKICC will be appointed to provide coverage
for the caseload. If additional staff is not immediately available within PKICC, the center
will advertise for a short -term or long -term position.
PKICC will provide monthly service reports that detail the number of service days
provided by each School Clinician to the village and town schools. Specific dates for
leave of absence or unfilled positions will be provided as well. These reports will be due
by the 10th of each month and will be provided to the KIBSD and the KIB.
JOB CLASSIFICATIONS AND DEFINITIONS
CLINICIAN I
Clinical position providing mental health services to children, adolescents and adults.
PKICC School Clinicians are responsible for referring a child or family to a higher level
of care when needed. Provides crisis and emergency services as necessary. PKICC
School Clinicians are supervised by a licensed clinician. Is responsible for taking calls for
emergencies on a rotating basis.
All Clinician I staff is supervised by a Master's level licensed supervisor (School
Program Team Leader). The School Program Team Leader is directly supervised by the
PKICC Medical Director.
SCHOOL CLINICIAN PROGRAM TEAM LEADER
Manages School Program, supervises school clinicians, and ensures program provided
services consistent with the accepted best practice mental health practices. Member of
agency's Management Team. She provides direct clinical services and emergency on-
call coverage on a rotating basis.
PSYCI- IIATRIST (Medical Director)
The Medical Director supervises all clinical activities of the Providence Kodiak Island
Counseling Center. The Medical Director also assists with the management of all
program activities and operations in partnership with the Director. Consults with the
Director on all Center activities and functions. As a member of the Center's management
team, is responsible for coordination of clinical mental health services and is capable of
acting both independently and interdependently as responsibilities dictate. Provides
complex, high -level mental health services as appropriate to professional credential and
Center needs, including crisis and emergency services to adults, adolescents, and
children. Supervises, evaluates, and coordinates activities of clinical personnel engaged
in providing mental health services throughout the Counseling Center, managing all
clinical services within accepted standards of mental health practice.
PKICC DIRECTOR
The Director supervises all administrative activities of the Providence Kodiak Island
Counseling Center. Plans operations and coordinates with Team Leaders; Consults with
the Medical Director on all Center activities and functions. Resolves conflict between
groups and individuals. Analyzes and evaluates staffing, goals and objectives, budgets,
financial strategies, and operating functions.
REFERRAL SERVICES
Services provided in the school setting will be predominantly psycho educational or
behavioral in nature. Written permission from parent or guardian is necessary for a child
to receive counseling services in school.
Students with a significant psychiatric disorder, or those who may be appropriate to
receive, or are already receiving, therapeutic services will be referred to PKICC or
another appropriate agency or private practice. Counseling services provided by PKICC
staff other that the school based counselors, are not a provision of this agreement.
Families will make both clinical and financial arrangements directly with PKICC.
Providence Kodiak Island Counseling Center will bill individual insurance companies
and /or families as appropriate and will provide a Sliding Scale Fee Program to qualify
referred clients.
PKICC School Clinicians, KJBSD school staff, agency provider, and private practice
individuals will work collaboratively in the best interest of the student and family.
_ iii. I .�
�► 1/
Welby J'enset, D., Medical Director Stewart • cDonald, Superinten.ent
Providence Kodiak Island Kodiak Island Borough School District
Counseling Center
Mary Guilas- Hawver, Director Heather Ma ns, Director Special Services
Providence Kodiak Island Kodiak Island Borough School District
Counseling Center
Rick Gifford, Borough Manager
Kodiak Island Borough
KODIAK ISLAND BOROUGH
Th " %i AGENDA STATEMENT
REGULAR MEETING OF: JULY 5, 2012 ITEM NO.: 13.B.1
TITLE: Resolution No. FY2013 -03 Approving Fiscal Year 2013 Kodiak Island Borough
Non - Profit Funding.
ORIGINATOR: Finance Director
FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ❑ Yes ❑ No
Account Number: Amount Budgeted:
ATTACHMENTS: Resolution No. FY2013 -03; Funding Allocation Spreadsheet
APPROVAL FOR AGENDA: 6
SUMMARY STATEMENT:
This resolution is the framework in which the Assembly distributes the Borough funds set aside
in the Fiscal Year 2013 budget to various non - profit agencies.
RECOMMENDED MOTION: Move to adopt Resolution No. FY2013 -03.
Kodiak Island Borough Page 1 of 1
1 CORRECTED COPY Introduced by: Administrative Official
Requested by: Borough Assembly
2 Drafted by: Finance Director
3 Introduced on: 07/05/2012
4 Adopted on:
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY2013 -03
8
9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPROVING FISCAL
10 YEAR 2013 KODIAK ISLAND BOROUGH NON - PROFIT FUNDING
11
12 WHEREAS, the Kodiak Island Borough is fortunate to enjoy the efforts of many benevolent
13 non - profit organizations that provide services that enrich our lives; and
14
15 WHEREAS, Kodiak Area charitable non - profit organizations provide humanitarian services
16 that many of our community members rely upon; and
17
18 WHEREAS, these organizations provide expanded education, cultural, and health services
19 that cannot be provided through the ordinary governmental budget; and
20
21 WHEREAS, these organizations expand the services that can be provided, with limited
22 funds, through the utilization of volunteers; and
23
24 WHEREAS, the viability of these services is fundamental to the quality of life enjoyed in the
25 community.
26
27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
28 BOROUGH that the Kodiak Island Borough fiscal year 2013 budget will be amended to
29 budget contributions to non - profit organizations in the amounts indicated on the attached
• 30 page of this resolution contingent upon each organization providing their 501(c)(3), and
31 financial documentation.
32
33 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
34 THIS DAY OF
35
36 KODIAK ISLAND BOROUGH
37
38
39
40 ATTEST: Jerome M. Selby, Borough Mayor
41
42
43
44 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2013 -03
Page 1 of 2
•
FY2013 NON - PROFIT FUNDING BUDGET DETAIL .
FY12 FY13 FY13 Application Financials Grant
ASSEMBLY Received? 501(c)3 Actual Report
Organization FUNDING REQUEST FUNDING due 4/30/12 on file Sta included? Reid?
HEALTH & SOCIAL SERVICES
1 American Red Cross $ 7,000 $ 7,102 $ 7,000 yes yes 501c3 yes yes
2 Brother Francis Sheer 50,000 60,000 60,000 yes yes 501c3 yes yes
3 Hope Community Resources 5,000 5,000 5,000 yes yes 501c3 no yes
4 Kodiak Area Transit System 15,000 15,000 15.000 yes yes 501c3 yes yes
5 Kodiak Baptist Mission (Food Bank) 37,500 37,500 37.500 yes yes 501c3 yes yes
6 Providence Counseling Center (Safe Harbor) 25,000 26.000 25,000 yes yes 501c3 yes yes
7 Kodiak Island Health Care Foundation (Clinic) 20.000 50,000 20.000 yes yes 501c3 yes yes
8 Kodiak Women's Resource 8 Crisis Center 60,000 60,000 60,000 yes yes 501c3 yes yes
9 Satiation Army 10,000 10,000 10,000 yes no National no/yes yes
10 Senior Citizens of Kodak _ 35,000 35,000 35,000__ yes yes 501c3 yes yes
11 Kodiak Area Special Olympics 7,500 7,500 7.500 yes yes 50103 yes yes
12 Threshold Services 10,300 10,300 10,300 yes yes 501c3 no yes -
13 Kodiak bland Search and Rescue - - no no We Na n/a
14 Humane Society 4,000 5,000 4,000 yes yes 501c3 yes yes
HEALTH 8 SOCIAL SERVICES SUBTOTAL $ 288,300 $ 328,402 $ 296,300
Budget $286,315
Available 59,985
EDUCATION, CULTURE & RECREATION
15 KANA (WICRLP /Family Center) $ 12,000 $ 12,000 $ 12,000 yes yes 501c3 yes yes
16 Kodiak Pubic Broadcasting 7500 10.000 7,500 yes yes 501c3 yes yes
17 Kodak Arts Council 15.000 15,000 15.000 yes yes 501c3 yes yes
18 Kodiak Girl Scouts 1,000 1,000 yes yes 501c3 yes yes
19 Kodiak Head Start 9,000 9,000 9,000 yes yes 501 c3 yes yes
20 Kodiak Little League 4.500 5,000 yes yes 501c3 no yes
21 Kodiak Teen Court 5.100 5,100 5,100 yes yes 501c3 yes yes
22 Audubon Society 1,300 1,300 no yes 501 c3 no yes
23 Kodiak So98Water Conservation District 3,685 5,000 3,685 yes no 501c3 yes yes
24 Kodiak Island Sportsman Assoc. - 1,000 . - yes no 501c4 _ no no
25 Kodiak Public Library Association - 7,500 - yes yes 501c3 yes no
26 Kodiak Football League - 3,500 - yes yes 501c3 yes no
EDUCATION, CULTURE & RECREATION SUBTOTAI $ 59,085 $ 75,400 $ 52,285
Budget $59,085
'requesting space rent in lieu of cash donation Available $6,800
Tourism Development
Dig Afognak^ $ - $ 1,000 $ - yes tribal nit yes yes
Historical Society 6,500 6,500_' 6.500 yes yes 501c3 yes yes
Kodiak Maritime Museum 7,410 15,000 7,410 yes yes 501c3 yes yes
EDUCATION, CULTURE & RECREATION SUBTOTAI $ 13,910 $ 22,500 $ 13,910
Budget $13,910
Available $0
" Beast of the increase in personal property examtion limit Oig Afognak has no property taxes due.
45
Kodiak Island Borough Resolution No. FY2013 -03
Page 2 of 2
1 Introduced by: Administrative Official
2 Requested by: Borough Assembly
3 Drafted by: Finance Director
Introduced on: 07/05/2012
4 Adopted on:
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY2013 -03
8
9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPROVING FISCAL
10 YEAR 2013 KODIAK ISLAND BOROUGH NON - PROFIT FUNDING
11
12 WHEREAS, the Kodiak Island Borough is fortunate to enjoy the efforts of many benevolent
13 non - profit organizations that provide services that enrich our lives; and
14
15 WHEREAS, Kodiak Area charitable non - profit organizations provide humanitarian services
16 that many of our community members rely upon; and
17
18 WHEREAS, these organizations provide expanded education, cultural, and health services
19 that cannot be provided through the ordinary governmental budget; and
20
21 WHEREAS, these organizations expand the services that can be provided, with limited
22 funds, through the utilization of volunteers; and
23
24 WHEREAS, the viability of these services is fundamental to the quality of life enjoyed in the
25 community.
26
27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
28 BOROUGH that the Kodiak Island Borough fiscal year 2013 budget will be amended to
29 budget contributions to non - profit organizations in the amounts indicated on the attached
30 page of this resolution contingent upon each organization providing their 501(c)(3), and
31 financial documentation.
32
33 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
34 THIS DAY OF
35
36 KODIAK ISLAND BOROUGH
37
38
39
40 ATTEST: Jerome M. Selby, Borough Mayor
41
42
43
44 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2013 -03
Page 1 of 2
FY2013 NON - PROFIT FUNDING BUDGET DETAIL
FY12 FY13 FY13 Application Financials Grant
FUNDING REQUEST ASSEMBLY Received? 501(c)3 Actual included? Report
Organization FUNDING due 4/30112 on file Status Reed?
HEALTH & SOCIAL SERVICES
1 American Red Cross $ 7000 $ 7,102 $ - yes yes 501c3 yes yes
2 Brother Francis Shelter 50,000 60,000 - yes yes 501c3 yes yes
3 Hope Community Resources 5,000 5,000 - yes yes 501c3 no yes
4 Kodiak Area Transit System 15,000 15.000 - yes yes 501c3 yes yes
5 Kodiak Baptist Mission (Food Bank) 37,500 37,500 - yes yes 501c3 yes yes
6 Preddence Counseling Center (Safe Harbor) 25,000 26,000 - yes yes 501c3 yes yes
7 Kodiak Island Health Care Foundation (Clinic) 20,000 50,000 - yes yes 501c3 yes yes
8 Kodiak Women's Resource & Crisis Center 60,000 ' 60,000 - yes yes 501c3 yes yes
9 Salvation Army 10,000 10,000 - yes no National no /yes yes
10 Senior Citizens of Kodiak 35,000 35,000 - yes yes 501c3 yes yes
11 Kodiak Area Special Olympics 7,500 7,500 - yes yes 501c3 yes yes
12 Threshold Services 10,300 10,300 - yes yes 501c3 no yes
13 Kodiak Island Search and Rescue - - no no Na n/a Na
14 Humane Society 4,000 5,000 - yes yes 501c3 yes yes
HEALTH & SOCIAL SERVICES SUBTOTAL $ 286,300 $ 328,402 $ -
Budget $286,315
Available $286,315
EDUCATION, CULTURE & RECREATION
15 KANA (WIC /ILP /Family Center) $ 12,000 $ 12,000 $ - yes yes 501c3 yes yes
16 Kodiak Public Bmadcasting 7,500 10,000 - yes yes 501c3 yes yes
17 Kodiak Arts Council 15,000 - - no no 501c3 n/a Na
18 Kodiak Girl Scouts 1,000 1,000 - yes yes 501c3 yes yes
19 Kodiak Head Start 9,000 9,000 - yes yes 501c3 yes yes
20 Kodiak Little League 4,500 5,000 - yes yes 501c3 no yes
21 Kodiak Teen Court' 5,100 5,100 - yes yes 501c3 yes yes
22 Audubon Society 1,300 1,300 - no yes 501c3 no yes
23 Kodiak Soil & Water Conservation District 3,685 5,000 - yes no 501c3 yes yes
24 Kodiak Island Sportsman Assoc. - 1,000 - yes no 501c4 no no
25 Kodiak Public Library Association - 7,500 - yes yes 501c3 yes no
26 Kodiak Football League - 3,500 - yes yes 501c3 yes no
EDUCATION, CULTURE& RECREATION SUBTOT $ 59,085 $ 60,400 $
Budget $59,085
'requesting space rent in lieu of cash donation Available $59,085
Tourism Development
Dig Afognak ** $ - $ 1.000 $ - yes tribal Na yes yes
Historical Society 6,500 6,500 - yes yes 501c3 yes yes
Kodiak Maritime Museum 7,410 15,000 - yes yes 501c3 yes yes
EDUCATION, CULTURE & RECREATION SUBTOT $ 13,910 $ 22,500 $ -
Budget $13,910
Available $13,910
45 " Becase of the increase in personal property exemtion limit Dig Afognak has no property taxes due.
Kodiak Island Borough Resolution No. FY2013 -03
Page 2 of 2
•
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
REGULAR MEETING OF: JULY 5, 2012 ITEM NO.: 13.6.2
TITLE: Resolution No. FY2013 -04 Authorizing Acquisition of Real Property From the
City of Kodiak Associated With Construction of a Long Term Care Facility and
Authorizing Disposal of Real Property to the City of Kodiak Associated With
Development of Gravesites and Enhancement of Access Into the Cemetery.
ORIGINATOR: Resource Management Officer
FISCAL IMPACT: ❑ Yes $ or ® No Funds Available ❑ Yes ❑ No
Account Number: Amount Budgeted:
ATTACHMENTS: Resolution No. FY2013 -04; Exhibits Al and A2
APPROVAL FOR AGENDA:
SUMMARY STATEMENT:
To provide flexibility with site design and layout for the proposed long term care facility, the
Borough has formally requested of the City of Kodiak a donation of a parcel of adjacent City
owned property. The property in question consists of approximately .75 acres within Lot 1A,
Hospital Subdivision generally located northeast of the City cemetery behind the hospital with
access extending from Chichenof Street, as illustrated in the attached site plan and air photo.
In turn, in order to greatly improve public access to the cemetery, as well as to expand the area
near the Chinchenof Street cul -de -sac presently being utilized for gravesites, the City has
formally requested of the Borough a donation of a parcel of adjacent Borough owned property.
The exact area in question is subject to final determination of the alignment of the improved
access road.
The long term care facility itself will be located substantially on the same Borough property (Lot
2A) as the hospital. Both the acquisition of this land from the City and disposal of land to the
City will have a general public benefit for the community overall.
RECOMMENDED MOTION: Move to adopt Resolution FY 2013 -04.
Kodiak Island Borough Page 1 of 1
1
2 Introduced by: Administrative Official
3 Requested by: Resource Mgmt. Officer
4 Drafted by: Resource Mgmt. Officer
Introduced on: 07/05/2012
5 Public hearing:
6 Adopted on:
7
8 KODIAK ISLAND BOROUGH
9 RESOLUTION NO. FY2013 -04
10
11 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
12 ACQUISITION OF REAL PROPERTY FROM THE CITY OF KODIAK ASSOCIATED WITH
13 CONSTRUCTION OF A LONG TERM CARE FACILITY AND AUTHORIZING DISPOSAL
14 OF REAL PROPERTY TO THE CITY OF KODIAK ASSOCIATED WITH DEVELOPMENT
15 OF GRAVESITES AND ENHANCEMENT OF ACCESS INTO THE CEMETERY
16
17 WHEREAS, Kodiak Island Borough Code Section 18.10.010.H states that the Borough may
18 acquire real property or any interest therein in such a manner as the Assembly may authorize;
19 Section 18.10.010.G specifies that land or interest may be acquired through exchange,
20 implying that, in such cases, disposal of land may also be an element of acquisition; Section
21 18.10.020 (Procedure) stipulates that real property acquired under KIBC 18.10.010 shall be
22 acquired pursuant to a resolution of the assembly that may set the terms, conditions, and
23 manner of acquisition of the real property or interest therein; KIBC 18.10.030 excludes real
24 property acquired for a specific purpose or project from Planning Commission review; and
25 KIBC 18.20.100.8 states that the Borough may dispose of Boroughs land to any political
26 subdivision of the State of Alaska for less than the fair market value of the interest disposed
27 of, upon a finding by the Assembly that the disposal will allow the use of the land for a public
28 purpose beneficial to the Borough, and my do so by direct negotiation with the organization
29 acquiring the land; and
30
31 WHEREAS, the Kodiak Island Borough owns property described as Lot 2A, Hospital
32 Subdivision ( "Borough Property ") on which is located the Kodiak Island Hospital and Care
33 Center, and on which the Borough plans to build a new Long Term Care Facility; and
34
35 WHEREAS, the Borough leases the hospital and care center to Providence Health System
36 Alaska ( "Providence "), dba Providence Kodiak Island Medical Center, for operation; and
37
38 WHEREAS, the Community Health Goals and Objectives contained in the Borough
39 Strategic Plan specifically reference acquisition of sufficient land to support future hospital
40 growth, including future construction needs, and working "cooperatively with Providence to
41 replace the care center with a new facility that will meet the current and future needs of long -
42 term care." (Sections F.1 and F.2.a b); and
43
44 WHEREAS, the Assembly, referencing Contract No. FY2011 -33 with Architects Alaska for
45 design services and authorized tasks through the Concept Phase of planning, granted
46 approval on May 3, 2012, to amend that contract by an additional amount to proceed to final
47 construction bid documents for the Long Term Care Facility Project; and
48
49 WHEREAS, the shape of the proposed Long Term Care Facility designed by Architects
50 Alaska, combined with existing land features and topography, presents challenges for the
51 optimum siting of the facility entirely on Borough Property; and
52
Kodiak Island Borough Resolution No. FY2013 -04
Page 1 of 2
53 WHEREAS, the City of Kodiak owns property adjacent to the west of the new Long Term
54 Care Facility site on which is located the City cemetery, known as Lot 1A, Hospital
55 Subdivision ("City Property "); and
56
57 WHEREAS, the City has an interest in acquiring a portion of Borough Property adjacent to
58 the cemetery in order to improve public access to the cemetery as well as to expand the area
59 closer to the improved street presently being utilized for gravesites; and
60
61 WHEREAS, some of the challenges for optimum siting of the new Long Term Care Facility
62 could be resolved by the Borough's acquisition from the City of a portion of City Property for
63 inclusion in the new Long Term Care Facility site; and
64
65 WHEREAS, cooperative transfers of land previously between the Borough and the City
66 have previoiusly been accomplished in the public interest; and
67
68 WHEREAS, improvements to the private road necessary to meet traffic circulation and
69 access standards of the Uniform Fire Code to serve the new Long Term Care Facility will
70 substantially improve existing access to the City cemetery and accommodate future cemetery
71 development.
72
73 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
74 BOROUGH THAT
75
76 Section 1: The Borough is authorized to acquire from the City approximately .75 acres
77 square feet of land from the easterly portion of City Property for inclusion into
78 the new Long Term Care Facility site.
79
80 Section 2: The Borough is authorized to dispose to the City property from the westerly
81 portion of Borough Property for inclusion into the City cemetery.
82
83 Section 3: The Borough Manager is authorized to execute and deliver on behalf of the
84 Kodiak Island Borough deeds to accomplish this, and, after execution and
85 delivery of that document, to do all things necessary related to execution of the
86 document to carry out and comply with the provisions of the instrument as
87 executed.
88
89 Section 4: This resolution shall be effective immediately upon adoption.
90
91 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
92 THIS DAY OF 2012
93
94 KODIAK ISLAND BOROUGH
95
96
97
98 Jerome M. Selby, Borough Mayor
99
100 ATTEST:
101
102
103
104 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2013 -04
Page 2 of 2
/ Kodiak Island Borough
�. u ma=r
OFFICE of the MANAGER
r
r , 710 Mill Bay Road
` &. Kodiak, Alaska 99615
i yy ti Phone (907) 486 -9301 Fax (907) 486 -9374
a l _ k 'r • F ' E-mail: bcassidy@kodiakak.us
ii
June 15, 2012
Aimee Knaiziowski, Manager
City of Kodiak
710 Mill Bay Road
Kodiak, AK 99615
Dear Aimee,
This letter is a follow up to the Kodiak Island Borough's letter dated June 7, 2012 and our meeting
on June 11, 2012 regarding Borough and City land near the City cemetery behind the hospital. After
discussion and consideration it is clear that a land exchange between the City and Borough could
meet the land needs of the Borough's long term care facility and the City's cemetery.
The Borough is requesting approximately .7 acres of City land within Lot 1A, Hospital Subdivision
that is adjacent to the proposed new long term care facility site. In exchange, the Borough would
provide to the City a roughly equivalent sized piece of land in Lot 2A, Hospital Subdivision from the
current property line to the proposed facility driveway including the current cemetery parking area
and NE to the site of the proposed facility. The described exchange is illustrated in the attached
photo.
In response to your request that the City land proposed for acquisition by the Borough be marked
for visual observation, yellow caution tape has been tied on four trees to roughly outline the space.
These markings are not technically correct but provide a general impression of the space requested.
A survey will provide truly accurate points at a later date.
I think it is also worth noting that in addition to an exchange of land, the proposed paved driveway
to the long term care facility will also benefit the City by providing improved access to the cemetery
for City workers and public visitation.
I hope that we have adequately addressed the City's concerns regarding this proposed transaction
and that we can forward the proposal to our respective governing bodies, however please feel free
to contact me if you have further questions or concerns.
Sincerely,
Charles E. Cassidy Jr.
Administrative Official
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p ¢° ' , KODIAK ISLAND BOROUGH
r 7 AGENDA STATEMENT
REGULAR MEETING OF: JULY 5, 2012 ITEM NO.: 13.C.1
TITLE: Ordinance No. FY2012 -01C Amending Ordinance No. FY2012 -01 Fiscal Year 2012
Budget By Amending Budgets to Account for Various Revenues and
Expenditure Estimates.
ORIGINATOR: Finance Director
FISCAL IMPACT: ® Yes $ or ❑ No Funds Available ❑ Yes ❑ No
Account Number: Amount Budgeted:
ATTACHMENTS: Ordinance No. FY2012 -01C and Backup Spreadsheet
APPROVAL FOR AGENDA
SUMMARY STATEMENT:
This budget amendment will adjust the salary line item in 100 - 140 - 410 -110 which was
underfunded due to:
• Termination of the Coastal Management Program grant program
• Increase in the salaries of CDD staff due to approval of union contract; and
• Underestimation of department salaries.
There are several projects that have been completed and these capital projects are shown on
the attached amendment spreadsheet.
The Alaska Clean Water Fund has approved an amendment to our loan #505041 in the amount
of $6,033,000 and this ordinance amendment will reflect that the Borough agrees to borrow this
amount.
It is estimated that it will cost $40,000 to repair the "cottages" to build a conference room and
these funds are available in the Borough Building Department.
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2012 -01C in first reading to
advance to public hearing at the next meeting of the Assembly.
Kodiak Island Borough Page 1 of 1
Introduced by: Administrative Official
Requested by: Administrative Official
2 CORRECTED COPY Drafted by: Finance Director
Introduced: 07/05/2012
Public Hearing:
3 Adopted:
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2012 -01C
7
8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
9 ORDINANCE NO. FY2012 -01 FISCAL YEAR 2012 BUDGET BY AMENDING BUDGETS TO
10 ACCOUNT FOR VARIOUS EXPENDITURES THAT ARE OVER BUDGET, PROVIDE FOR
11 ADDITIONAL EXPENDITURES, BUDGET NEW PROJECTS, AND MOVE FUNDS
12 BETWEEN PROJECTS
13
14 WHEREAS, the salary line item in 100 - 140 - 410 -110 was underfunded due to:
15 Termination of the Coastal Management Program grant program
16 • Increase in the salaries of CDD staff due to approval of union contract,
17 and
18 • Underestimation of department salaries; and
19
20 WHEREAS, several projects have been completed and these capital projects are shown on
21 the attached spreadsheet; and
22
23 WHEREAS, the Alaska Clean Water Fund has approved an amendment to our loan
24 #505041 in the amount of $6,033,000; and
25
26 WHEREAS, it is estimated that it will cost $40,000 to repair the "cottages" and these funds
27 are available in the Borough Building Department.
28
29 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
30 BOROUGH THAT:
31
32 Section 1: This ordinance is not of a general and permanent nature and shall become a
33 part of the Kodiak Island Code of Ordinances.
34
35 Section 2: The FY2012 budget will be amended per the attached nine -page schedule.
36
37 Section 3: the Borough agrees to borrow $6,033,000 from the State of Alaska Clean
38 Water Fund.
39
40 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
41 THIS DAY OF 2012
42
43
44 KODIAK ISLAND BOROUGH
45
46
47
48 Jerome M. Selby, Borough Mayor
49
50 ATTEST:
51
52 •
53
54 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Ordinance No. FY2012 -01C
Page 1 of 1
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 100 General Fund
Revenues:
Property Tax 47,610 52,229 (4,619) 47,610
Boat & Motor Vehicle Tax 24,440 44,037 (19,597) 24,440
Payment in Lieu of Taxes 1.348,000 29,218 1,318,782 1,348,000
Severance Taxes 1,552,581 1,463,573 89,008 1,552,581
Penalties & Int on Tax 150,000 26,687 123,313 150,000
Licenses and Permits 85,250 48,946 36.304 85,250
Federal Shared Revenue 252,000 2,607 249.393 - 252,000
Temporary Fiscal Relief 955,015 1,017,731 (62,716) - 955,015
Raw Fish Tax 1,200,000 1.405,360 (205,360) - 1,200,000
Raw Fish Tax - Offshore 50.000 53,863 (3,863) - 50,000
Telephone and Electric 26,000 - 26,000 - 26,000
Cruise Ship 25,000 - 25,000 - 25,000
PERS on Behalf Payment 120,000 - 120.000 - 120,000
Fines - - - - -
Interest Earnings 125,000 292.781 (167,781) - 125.000
Miscellaneous 10,725 15,495 (4,770) - 10,725
Use of Fund Balance - - - -
Sale of Fixed Assets - - - -
Transfer In _ - -
Total 5,971,621 4,452,526 1,519,095 - 5,971,621
Expenditures:
Borough Assembly 175,900 147,263 28,637 175,900
Borough Manager 448,573 434,803 13,770 448,573
Borough Clerk 517,404 503 516,901 517,404
. Borough Attorney 129,000 56,809 72,191 129.000
Finance Department 841,400 673,153 168.247 841,400
Information Technology Department 830,355 473,721 356,634 830.355
Assessing Department 613,038 405,982 207,056 613,038
Engineering/ Facilities Dept 257,789 195,128 62,661 257,789
Community Development 696,310 580,598 . 115,712 60,000 756,310
Building Official 131,539 76,855 54,684 131,539
Economic Development 135,600 106,401 29,199 135,600
General Administration 224,122 179,066 45,056 224,122
Parks and Recreation 20,000 3,243 16,757 20,000
Emergency Preparedness 37,000 9,401 27,599 37,000
School District Support 331,871 331,871 331,871
Health and Sanitation 286.315 286,300 15 286,315
Culture and Recreation 96,685 63,043 33,642 96,685
College and Libraries 87,000 87,000 - 87,000
Transfers Out 111,720 331,871 (220,151) 111,720
Total 5,971,621 4,111,140 1,860,481. 60,000 6,031,621
Fund 201 School District Support - -
Revenue 10,250,350 10,007,220 243,130 - 10.250,350
Expenditures 10,250,350 8,564,910 1,685,440 - 10,250,350
Fund 205 Child Care Assistance Program - -
Revenue 127,135 72,321 54,814 - 127,135
Expenditures 127,135 87,228 39,907 - 127,135
Fund 210 Land Sales - -
Revenue 308,345 76,092 232,253 - 308,345
Expenditures 308.345 185.497 122,848 - 308.345
4
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 220 Buildings and Grounds
Revenues
Revenues 580,408 476,818 103,590 - 580,408
Transfers in 18,000 40,000 (22,000) - 18,000
Interest Earnings 1,000 3,745 (2,745) - 1,000
Use of Fund Balance - - - -
Total Revenues 599,408 520,563 78,845 - 599,408
Expenditures
Borough Building 563,878 362,666 201,212 (40,000) 523,878
MHC Apartments 8,000 1,883 6,117 - 8,000
School Buildings - 500 (500) - -
School Buildings Major Repairs 25,030 45,621 (20,591) - 25,030
Chiniak School - 21,419 (21,419) - -
Various Buildings 2,500 14,995 (12,495) 40,000 42,500
Total Expenditures 599,408 447,084 152,324 - 599,408
Fund 230 Coastal Management
Revenues - - -
Expenditures - - -
Fund 234 L.E.P.C. -
Revenues 22,132 10,763 11,369 - 22,132
Expenditures 22,132 15,047 7,085 - 22,132
Fund 240 Womens Bay Road Service
Revenues 220,000 190,270 29,730 - 220,000
Expenditures 220,000 258,303 (38,303) - 220,000
Fund 242 Service District No. 1
Revenues 349,500 384,859 (35,359) - 349,500
Expenditures 349,500 20,381 329,119 - 349,500
Fund 243 Service Area No. 2
Revenues 100 157 (57) - 100
Expenditures 100 - 100 - 100
Fund 244 Monaska Bay Road District
Revenues 50,850 61,862 (1•,012) - 50,850
Expenditures 50,850 28,160 22,690 - 50,850
Fund 246 Bay View Road Service Area
Revenues 11,265 13,098 (1,833) - 11,265
Expenditures 11,265 14,292 (3,027) - 11,265
Fund 250 Fire Protection Area No. 1
Revenues 520,210 542,205 (21,995) - 520,210
Expenditures 520,210 286,771 233,439 - 520,210
Fund 252 Womens Bay Fire Department
Revenues 181,500 114,477 67,023 - 181,500
Expenditures 181,500 54,662 126,838 - 181,500
•
Fund 254 KIB Airport Fire District
Revenues 13,870 12,847 1,023 - 13,870
Expenditures 13,870 26 13,844 - 13,870
Fund 260 Woodland Acres Street Lights
Revenues 10,550 12,222 (1,672) - 10,550
Expenditures 10,550 20,520 (9,970) - 10,550
Fund 261 Trinity Islands Lighting Dist.
Revenues 5,505 5,623 (118) - 5,505
Expenditures 5,505 1,460 4,045 - 5,505
Fund 262 Mission Lake Tide Gate
Revenues 3,700 5,514 (1,814) - 3,700
Expenditures 3,700 57 3,643 - 3,700
5
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 263 Trinity Islands Paving Dist.
Revenues 16,250 5,152 11,098 - 16,250
Expenditures 16,250 4,261 11,989 - 16,250
Fund 276 Facilities Fund
Revenues 840,000 1,242,655 (402,655) - 840,000
Expenditures/Transfers Out:
Building Insurance 140,000 140,000 - - 140,000
Debt Service 400,000 276,852 123,148 - 400,000
Capital Projects Fund 410 300,000 300,000 - - 300,000
Capital Projects Fund 469 - - -
Contingencies - - -
Contengencies - inflation proofing - - - - -
Total Expenditures 840,000 716,852 123,148 - 840,000
Fund 277 Tourism Development
Revenues 92,000 71,217 20,783 - 92,000
Expenditures 92,000 43,910 48,090 - 92,000
Fund 290 Fern Fuller Trust
Revenues 66,500 12,297 54,203 - 66,500
Expenditures 66,500 66,500 - - 66,500
Fund 295 Special Projects
Revenues
Transfer in - General Fund - 0 - - 612,317
Expenditures
10030 Trails Plan - - - - -
Subdivision, Zoning and Land Management Code Upc - - - - -
Assembly Chambers Upgrade - - - - -
Outside revies of salary scale - - - - -
Laser Fiche Upgrade - - - - -
Total expenditures - 123,205 - - -
Fund 300 Debt Service
Revenues
Property taxes 1,633,190 1,609,499 23,691 1,633,190
State Debt Reimbursement 2,265,000 491,770 1,773,230 - 2,265,000
Interest Earnings - 13,650 (13,650) - -
Other - - -
Transfers in - - -
Facilities Fund 400,000 276,852 123,148 - 400,000
Bond Premium - - - -
Proceeds of long term debt ' - - - - -
Use of fund balance 1,465 - 1,465 - 1,465
Total Revenues 4,299,655 2,391,771 1,907,884 - - 4,299,655
Expenditures
Expenditures - School Debt 3,549,806 3,040,330 509,476 - 3,549,806
Expenditures - Hospital Debt 743,245 701,880 41,365 - 743,245
Expenditures -Kaduk Loans 6,004 - 6,004 - 6,004
Total Expenditures 4,299,055 3,742,209 556,846 - 4,299,055
6
•
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Capital Projects
Fund 410- Borough Capital Projects:
Revenues: (1 "0,167)
Interest Earnings 264,715 238,824 25,891 (45,680) 219,035
State Grant 312,877 - 312,877 - 312,877
Exxon claim settlement monies 217,322 - 217,322 - 217,322
Miscellaneous - 300,000 (300,000) - -
Total Revenues 794,914 538,824 256,090 (45,680) 749,234
Operating Transfers In:
Facilities Fund 293,328 - 293,328 - 293,328
Fund 450 369,499 - 369,499 - 369,499
Total Operating Transfers In 662,827 - 662,827 - 662,827
Use of Fund Balance - - - -
Total Revenues 1,457,741 538,824 918,917 (45,680) 1,412,061
Projects: 7)
85 Village Metals 150,000 9,843 140,157 - 150,000
03105 Northstar School road /parking lot design 55,000 49,439 5,561 55,000
05025 High School Gym Seismic 50,000 6,860 43,140 (43,140) 6,860
08003 HS Soil Remediation 475,110 458,027 17,083 - 475,110
08004 Computer Assisted Mass Appraisal and Collecti 400,000 340,689 59,311 - 400,000
09001 Upgrade to NWS 184,530 181,993 2,537 (2,537) 181,993
09012 Phase II KHS Soil Remediation 100,000 86,186 13,814 - 100,000
Contingenies 43,101 - 43,101 - 43,101
Total Borough Projects 1,457,741 1,133,037 324,704 (45,677) 1,412,064
Fund 420 -GO Bond Projects:
Revenues:
Interest Earnings 1,915,136 523,432 1,391,704 1,473,288 3,388,424
Proceeds from bond 2004A Bond Issue 9,894,639 9,300,000 594,639 (3,456,921) 6,437,718
Proceeds from bond 20046 Bond Issue 11,050,000 11,050,000 - - 11,050,000
Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 - - 8,000,000
Transfer in from Fund 410 933,009 (933,009) 933,009 933,009
30,859,775 29,806,441 1,053,334 (1,050,624) 29,809,151
Projects:
03119 New Swimming Pool 13,960,000 13,808,818 151,182 (31,182) 13,928,818
04101 Old Harbor GymNoc Ed renovation 3,342,564 3,192,085 150,479 (60,479) 3,282,085
04102 Larsen Bay School floor repair 339,883 7,591 332,292 (332,292) 7,591
04103 Ouzinkie Gym renovation 3,351,305 3,151,444 199,861 (199,861) 3,151,444
05002 Evacuation Center earthquake evaluation 500,000 341,413 158,587 (158,587) 341,413
05009 Kodiak Middle School concrete repair 237,918 148,961 88,957 211,043 448,961
05010 KHS Asb Remvl /Floor Coy 420/515 304,704 212,518 92,186 (92,186) 212,518
05011 District -wide floor covering replacement 916,886 767,840 149,046 (149,046) 767,840
05012 Kodiak High School heating and ventilation 250,000 236,818 13,182 (13,182) 236,818
05013 KHS Exterior Insulation 8 Window Upgrade 596,020 4,441 591,579 (591,579) 4,441
05014 KMZIMZ Complex Roof Upgrade 1,420,820 1,410,708 10,112 (10,112) 1,410,708
05015 High School Voc ed /pool reclaimation 4,840,788 1,263,358 3,577,430 (3,577,430) 1,263,358
05016 East School heating and ventilation 621,372 580,647 40,725 (40,725) 580,647
05017 Learning Center Remodel 177,515 5,297 172,218 (172,218) 5,297
Transfer to HS R 8 R - - - 4,167,212 4,167,212
30,859,775 25,131,939 5,727,836 (1,050,624) 29,809,151
7
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 430State Capital Grant Projects:
Revenues:
177 Anton Larsen Bay Boat Ramp 560,000 - 560,000 560,000
06006 Road Service Area Rehab and paving 2,500,000 - 2,500,000 2,500,000
06007 ADF & G Building Design 1,500,000 - 1,500,000 1,500,000
05026 HS Library Wing Seismic Retrofit 465,618 - 465,618 465,618
07008 School Facilities Seismic Repairs 910,000 - 910,000 910,000
07009 Tsunami Siren, Upgrades & Additions 100,000 - 100,000 100,000
07010 ADF & G Near Island Facility 500,000 - 500,000 500,000
07012 Ouzinkie School Seismic Upgrade 308,344 - 308,344 308,344
07014 East Elementary School Siesmic Upgrade 164,522 - 164,522 164,522
07007School District Computer Grant 70,000 - 70,000 70,000
08007 Kodiak Middle School Playground Equipment 10,000 - 10,000 10,000
08008 Near Island Fish and Game Building 950,000 - 950,000 950,000
08009 FireSpdnklers Seismic Upgrade 48,656 - 48,656 48,656
08011 Non-Structural Seismic Upgrades for Kodiak Scf 171,201 - 171,201 171,201
08012 Non-Structural Seismic Upgrades for Kodiak Sc 75,490 - 75,490 75,490
09002 Alaska Safe Routes to School 5,000 - 5,000 5,000
09003 Public Safety Interoperable Communications (ck 70,320 70,101 219 70,320
09007 Denali Grant (AKA Kodiak Island Transportation 125,000 - 125,000 125,000
09007 DOT Grant (AKA Kodiak Island Transportation S 100,000 - 100,000 100,000
•
10032 Women's Bayemergency Shelter - HUD grant (F 475,000 - 475,000 - 475,000
10023 Energy Block Grant US Dept of Energy 50,000 - 50,000 - 50,000
10024 Karluk Village Warning Sirens 45,000 45,000 45,000
10025 Akhiok, Ouzinkie, Larsen Bay Village Warning S 145,000 145,000 145,000
10032 Womens Bay Tsunami Shelter 1,025,000 1,025,000 1,025,000
12009 Chiniak Siren 45,000 45,000 45,000
Transfers in from fund 100 260,000 - 260,000 - 260,000
Transfers in from fund 410 390,000 - 390,000 - 390,000
Transfers in from fund 410 Anton Larsen Boat Ramp 136,350 - 136,350 - 136,350
• Anton Larson Boat Ramp from facilites fund 60,000 - 60,000 60,000
Dingell- Johnson Contribution 140,000 - 140,000 140,000
Interest eamings 3,077 - 3,077 - 3,077 •
Total Revenues 11,408,578 70,101 11,338,477 - 11,408,578
Projects:
177 Anton Larsen Bay Boat Ramp 2,896,350 885,380 2,010,970 (2,000,000) 896,350
05026 HS Library Wing Seismic Retrofit 662,834 662,834 - 662,834
06006 Road Service Area Rehab and paving 2,500,000 2,655,719 (155,719) - 2,500,000
06007 ADF & G Building Design 2,982,345 1,674,738 1,307,607 (32,345) 2,950,000
07007 School District Computer Grant 70,000 70,000 - - 70,000
07008 School Facilities Seismic Repairs 1,300,000 1,300,000 (1,043,000) 257,000
07009 Tsunami Siren, Upgrades & Additions 100,000 87,063 12,937 - 100,000
07012 Ouzinkie School Seismic Upgrade 319,244 319,244 7,026 326,270
07014 East Elementary School Siesmic Upgrade 164,522 164,522 - 164,522
08007 Kodiak Middle School Playground Equipment 10,000 10,000 - - 10,000
08009 FireSprinklers Seismic Upgrade 48,656 48,656 - 48,656
08011 Non - Structural Seismic Upgrades for Kodiak Scl 171,201 171,201 - 171,201
08012 Non-Structural Seismic Upgrades for Kodiak Sc 75,490 75,490 - 75,490
09002 Alaska Safe Routes to School 5,000 5,000 - 5,000
09003 Public Safety Interoperable Communications 70,320 70,320 - 70,320
10023 Energy Block Grant US Dept of Energy 50,000 50,206 (206) 206 50,206
09007 Island Wide Transportation Study 225,000 208,151 16,849 - 225,000
10024 Karluk Village Warning Sirens 61,936 55,073 6,863 (6,863) 55,073
10025 Akhiok, Ouzinkie, Larsen Bay Village Warning S 141,703 141,703 - 141,703
10032 Womens Bay Tsunami Shelter 1,025,000 145,000 1,025,000
10032 Women's Bay emergency Shelter - HUD grant (F 475,000 475,000 475,000
12009 Chiniak Siren 45,000 45,000 45,000
12010 Anton Larsen Dock Grant - - 2,000,000 2,000,000
Contengencies 22,616 - 22,616 1,074,976 1,097,592
Total Expenditures 13,422,217 5,838,033 6,704,184 - 13,422,217
•
8
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 450 Capital Projects
Revenues
State Seismic Reimbursement 3,698,450 3,698,450 3,169,396 6,867,846
11001 KMS Gym Sesimic upgrade (grant) 462,000 462,000 462,000
FEMA 146,823 146,823 146,823
State Grant 90,000 90,000 90,000
Interest Earnings - - -
Transfer in Fund 495 85,000 85,000 85,000
Transfer in from Building and Grounds 95,000 95,000 95,000
Total Revenues 4,577,273 - 4,577,273 3,169,396 7.746,669
09011 Auditorium Roof 883,422 703,038 180.384 (180,384) 703,038
09010 Care Center Design Grant i85,oao came from hind as= 175,000 175,000 (175,000) -
09013 High School Fire Alarms 243,933 34,028 209,905 (209,905) 34,028
09015 Demo Old Chiniak School 104,000 83,024 20,976 (20,976) 83,024
09016 Akhiok Sewer Line 72,800 25,494 47,306 (47,306) 25,494
09017 East Close(in place) & Replace UST 66,194 66,194 (66,194) -
09018 Middle School Close(in place) & Replace UST 66,194 66,194 66,194
09019 Boro. Build.Power Distribution Panels 55,561 55,561 55.561
09020 Main Roof 50,059 52,595 (2,536) 2,536 52,595
09021 Boro. Build. Sidewalk and Handrail Repairs 50,566 50,567 (1) 1 , 50,567
09022 Boro. Build. Lighting 20,835 20,835 20,835
10000 High School Parking Lot Paving 486,486 283,113 203,373 (203,373) 283,113
10001 School District Small Projects 41,127 41,127 - 41,127
10002 Disaster Declaration - -
10003 Ergency Measures - FEMA 1,824 16,907 (15,083) 15,107 16,931
10004 Panamaroff Creek Road FEMA 11,255 12,752 (1,497) 20,928 32,183
10005 Alitak Rain Event FEMA 309 - 309 (309) -
10006 Fairgrounds General Debris FEMA - 8,270 (8,270) 8,270 8,270
10007 Fairgrounds General Repair 21,992 21,992 - 21,992
10008 Fairgrounds emergency Measures FEMA 56 4,959 (4,903) 4,903 4,959
10009 Middle Bay /Chiniak Rain event FEMA 972 28,015 (27,043) 26,071 27,043
10010 Womens Bay Service Area Debris FEMA 412 25,245 (24,833) 26,673 27,085
10011 Bells Flats Road FEMA 16,942 16,942 - - 16,942
10012 Panamaroff Creek Road FEMA 1,261 601 660 29,403 30,664
10013 Panamaroff Creed Road Section FEMA 7,400 9,970 (2,570) 2,570 9,970
10014 South Russian Creek Rd FEMA 84,034 84,668 (634) (3) 84,031
10016 Womens Bay Rain Event FEMA 366 - 366 (366) -
10017 Chiniak School Soil Remediation 95,000 27,233 67,767 95,000
10018 Salonie Creek - 22,864 (22,864) 22,864 22,864
10020 Bioplug Sargent Creek - 864 (864) 41,135 41,135
10027 Road, Shoulder Erosion & Culvert Repair 3 Siste - 36,178 (36,178) 55,233 55,233
10028 Marmot/Harbor Way - 630 (630) 1,845 1,845
10029 Kodiak Middle School Emergency Generator 82,661 82,661 0 82,661
11001 KMS Gym Sesimic upgrade (grant) 462,000 405,382 56,618 (56,618) 405,382
xxxx Old Harbor Emergency Generator - - - 1,007,000 1,007,000
xxxx Kaduk Emergency Generator - - - 33,000 33.000
12010 Anton Larsen Dock - - - 2.100,000 2,100,000
12011 Emergency Generator Contingency 240,853 - 240.853 - 240.853
R & R contingencies - 666,097 666,097
Contingencies 119,036 - 119,036 - 119,036
Transfer to Fund 410 369,499 - 369,499 - 369,499
Transfer to Fund 420 933,009 - 933,009 - 933,009
Transfer to Fund 495 - - - - -
Transfer to Fund 469 53,068 - 53,068 66,194 119,262
Total Expenditures 4,818,126 2,079,119 2,739,007 3,169,396 7,987,522
Fund 460 - High School Renovation and Additions
Revenues
Sale of Bonds 75,844,000 - 75,844,000 (7,414,186) 68,429,814
State Grant 466,000 - 466,000 7,072,000 7,538,000
Transfwer in - Fund 420 4,167,212 4,167,212
Transfer in - Fund 410 93,983 93,983
Interest Earnings 250,000 - 250,000 - 250,000
Total Revenues 76,560,000 - 76,560,000 3,919,009 80,479,009
•
Projects
High School Renovation and Additions 76,560,000 - 76,560,000 3,919,009 80,479,009
9
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Total 76,560,000 - 76,560,000 3,919,009 80,479,009
10
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 469 Renewal and Replacement Projects
Revenues
Legislative Grant - emergency generator - - 435,147 435,147
Transfer in from the Facilities Fund 4,300,409 225,603 4,074,806 - 4,300,409
Transfer in from Fund 450 53,068 53,068 66,194 119,262
Total Revenues 4,353,477 225,603 4,127,874 501,341 4,854,818
Expenditures .
10037 Borough Building New Roof 1,190,020 847,884 342,136 (342,136) 847,884
11002 East Elementary Generator & Building 780,196 968,849 (188,653) 501,341 1,281,537
11003 Chiniak Removal of Underground Storage Tank 74,751 48,210 26,541 - 74,751
11009 Karluk Removal of Underground Storage Tank (I 91,515 2,787 88,728 - 91,515
11010 Karluk HVAC Controls 59,400 59,400 - 59,400
11004 Ahkiok Teacherage Rehabilitation 44,441 45,379 (938) 938 45,379
11005 Borough Building Combustion Air Fan 21,637 21,637 - 21,637
12005 East & Peterson Flooring 738,504 649 737,855 - 738,504
12007 Larsen Bay Old HVAC Equip & controls 546,487 481 546,006 - 546,487
12004 Boro. Build. Return Air duct for 2nd floor 270,459 238 270,221 - 270,459
12001 Bare. Build. And Northstar Exterior Paint 269,499 237 269,262 - 269,499
12002 Port Lions Remove UST 82,220 72 82,148 - 82,220
12008 Main Remove UST 69,401 61 69,340 - 69,401
12003 Boro. Build. New Receptacles 63,107 55 63,052 - 63,107
12006 KMS Elevator Controls 51,840 46 51,794 - 51,840
XXXXX Baraonof Park - - - -
R 8 R contengency 341,198 341,198
Contingencies - - - -
Total Expenditures 4,353,477 1,914,948 2,438,529 501,341 4,854,818
Fund 490 Landfill Capital Projects - -
Landfill Closeout/Leachate Treatment 3,000,000 - 3,000,000 6,033,000 9,033,000
165 Landfill Closeout/Leachate Treatment 3,000,000 - 3,000,000 6,033,000 9,033,000
Fund 495 Hospital Capital Projects -
Hospital 700,000 - 700,000 - 700,000
Providence 325,000 - 325,000 - 325,000
Grant 180,000 - 180,000 - 180,000
From Facilities Fund 397,540 - 397,540 - 397,540
Interest earnings - - -
Denali Commission 1,802,347 - 1,802,347 - 1,802,347
Rasmussen 750,000 - 750,000 - 750,000
Murdock 250,000 - 250,000 - 250,000
Denali Match 125,000 - 125,000 - 125,000
Kodiak Foundation 30,000 - 30,000 - 30,000
Denali ANTHC 125,000 - 125,000 - 125,000
USDA Loan 900,000 - 900,000 - 900,000
USDA Grant 105,000 - 105,000 - 105,000
Providence 281,943 - 281,943 - 281,943
From General Fund 295,000 - 295,000 - 295,000
Fund 450 - - - _
From Facilities Fund 125,000 - 125,000 - 125,000
Total Revenues 6,391,830 - 6,391,830 - 6,391,830
03112 Hospital access and parking, Phase I & II 1,727,540 - 1,727,540 - 1,727,540
05021 CHC architural Engineering 4,579,290 - 4,579,290 - 4,579,290
09010 Care Center Design 85,000 27,348 57,652 - 85,000
Total Expenditures 6,391,830 - 6,391,830 - 6,391,830
Fund 530 Solid Waste Collection /Disposal
Revenues 2,329,807 1,959,762 370,045 - 2,329,807
Expenditures 2,329,807 1,262,135 1,067,672 - 2,329,807
11
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 540 Hospital Enterprise Fund
Revenues:
Interest Earnings 45,527 (45,527) - -
Providence Hospital Lease 720,000 660,000 60,000 - 720,000
Transfer in from Fern Fuller 66.500 66,500 - - 66,500
Use of Retained Earnings 156,205 156,205 - 156,205
Total Revenues 942,705 772,027 170,678 - 942,705
Expenditures and Transfers: -
Expenditures 942,705 28.302 914,403 - 942,705
Total Expenditures 942,705 28,302 914,403 - 942,705
Fund 555 - Kodiak Fisheries Research Center
Revenues 2,122,004 1,035,172 1,086,832 - 2,122,004
Expenditures
Research Facility 2,077,504 824,575 1,252,929 - 2,077,504
Dorm Facility 44,500 28,570 15,930 - 44,500
2,122,004 853,144 1,268,860 - 2,122,004
Fund 560 - Telephone 911 Service
Revenues 50,000 35,150 14,850 - 50,000
Expenditures 50,000 115 49,885 - 50,000
12
Introduced by: Administrative Official
Requested by: Administrative Official
Drafted by: Finance Director
2 Introduced: 07/05/2012
3 Public Hearing:
Adopted:
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2012 -01C
7
8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
9 ORDINANCE NO. FY2012 -01 FISCAL YEAR 2012 BUDGET BY AMENDING BUDGETS TO
10 ACCOUNT FOR VARIOUS EXPENDITURES THAT ARE OVER BUDGET, PROVIDE FOR
11 ADDITIONAL EXPENDITURES, BUDGET NEW PROJECTS, AND MOVE FUNDS
12 BETWEEN PROJECTS
13
14 WHEREAS, the salary line item in 100 - 140 - 410 -110 was underfunded due to:
15 • Termination of the Coastal Management Program grant program
16 • Increase in the salaries of CDD staff due to approval of union contract,
17 and
18 • Underestimation of department salaries; and
19
20 WHEREAS, several projects have been completed and these capital projects are shown on
21 the attached spreadsheet; and
22
23 WHEREAS, the Alaska Clean Water Fund has approved an amendment to our loan
24 #505041 in the amount of $6,033,000; and
25
26 WHEREAS, it is estimated that it will cost $40,000 to repair the "cottages" and these funds
27 are available in the Borough Building Department.
28
29 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
30 BOROUGH THAT:
31
32 Section 1: This ordinance is not of a general and permanent nature and shall become a
33 part of the Kodiak Island Code of Ordinances.
34
35 Section 2: The FY2012 budget will be amended per the attached eleven -paqe schedule.
36
37 Section 3: the Borough agrees to borrow $6,033,000 from the State of Alaska Clean
38 Water Fund.
39
40 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
41 THIS DAY OF 2012
42
43
44 KODIAK ISLAND BOROUGH
45
46
47
48 Jerome M. Selby, Borough Mayor
49
50 ATTEST:
51
52
53
54 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Ordinance No. FY2012 -01C
Page 1 of 1
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 100 General Fund
Revenues:
Property Tax 47,610 52,229 (4,619) 47,610
Boat & Motor Vehicle Tax 24,440 44,037 (19,597) 24,440
Payment in Lieu of Taxes 1,348,000 29,218 1,318,782 1,348,000
Severance Taxes 1,552,581 1,463,573 89,008 1,552,581
Penalties & Int on Tax 150,000 26,687 123,313 150,000
Licenses and Permits 85,250 48,946 36,304 85,250
Federal Shared Revenue 252,000 2,607 249,393 - 252,000
Temporary Fiscal Relief 955,015 1,017,731 (62,716) - 955,015
Raw Fish Tax 1,200,000 1,405,360 (205,360) - 1,200,000
Raw Fish Tax - Offshore 50,000 53,863 (3,863) - 50,000
Telephone and Electric 26,000 - 26,000 - 26,000
Cruise Ship 25,000 - 25,000 - 25,000
PERS on Behalf Payment 120,000 - 120,000 - 120,000
Fines - - - - -
Interest Earnings 125,000 292,781 (167781) - 125,000
Miscellaneous 10,725 15,495 (4,770) - 10,725
Use of Fund Balance - - - -
Sale of Fixed Assets - - - -
Transfer In - - - - -
Total 5,971,621 4,452,526 1,519,095 - 5,971,621
Expenditures'
Borough Assembly 175,900 126,971 48,929 175,900
Borough Manager 448,573 365,026 83,547 448,573
Borough Clerk 517,404 430,824 86,580 517,404
Borough Attorney 129,000 56,809 72.191 129,000
Finance Department 841,400 673,153 168,247 841,400
Information Technology Department 830,355 473,721 356,634 830,355
Assessing Department 613,038 405,982 207,056 613,038
Engineering / Facilities Dept 257,789 195,128 62,661 257,789
Community Development 696,310 580,598 115,712 60,000 756,310
Building Official 131,539 76,855 54,684 131,539
Economic Development 135,600 106,401 29,199 135,600
General Administration 224,122 179,066 45,056 224,122
Parks and Recreation 20,000 3,243 16,757 20,000
Emergency Preparedness 37,000 9,401 27,599 37,000
School District Support 331,871 331,871 331,871
Health and Sanitation 286,315 286,300 15 286,315
Culture and Recreation 96,685 63,043 33,642 96,685
College and Libraries 87,000 87,000 - 87,000
Transfers Out 111,720 331,871 (220,151) 111,720
Total 5,971,621 4,451,392 1,520,229 60,000 6,031,621
Fund 201 School District Support - -
Revenue 10,250,350 10,007,220 243,130 - 10,250,350
Expenditures 10,250.350 8,564,910 1,685,440 - 10,250,350
Fund 205 Child Care Assistance Program - -
Revenue 127,135 72,321 54,814 - 127,135
Expenditures 127,135 87,228 39,907 - 127,135
Fund 210 Land Sales - -
Revenue 308,345 76,092 232,253 - 308,345
Expenditures 308,345 185,497 122,848 - 308,345
4
Ordinance No. FY2012 -01C Back -up Info
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 220 Buildings and Grounds
Revenues
Revenues 580,408 476,818 103,590 - 580,408
Transfers in 18,000 40,000 (22,000) - 18,000
Interest Earnings 1,000 3,745 (2,745) - 1,000
Use of Fund Balance - - - -
Total Revenues 599,408 520,563 78,845 - 599,408
Expenditures
Borough Building 563,878 362,666 201212 (40,000) 523,878
MI Apartments 8,000 1,883 6,117 - 8,000
School Buildings - 500 (500) - -
School Buildings Major Repairs 25,030 45,621 (20,591) - 25,030
Chiniak School - 21,419 (21,419) . -
Various Buildings 2,500 14,995 (12495) 40,000 42,500
Total Expenditures 599,408 447,084 152,324 - 599,408
Fund 230 Coastal Management
Revenues - - -
Expenditures - - -
Fund 234 L.E.P.C. -
Revenues 22,132 10,763 11,369 - 22,132
Expenditures 22,132 15,047 7,085 - 22,132
Fund 240 Womens Bay Road Service
Revenues 220,000 190,270 29,730 - 220,000
Expenditures 220.000 258,303 (38,303) - 220,000
Fund 242 Service District No. 1
Revenues 349,500 384,859 (35,359) - 349,500
Expenditures 349,500 20,381 329,119 - 349,500
Fund 243 Service Area No. 2
Revenues 100 157 (57) - 100
Expenditures 100 - 100 - 100
Fund 244 Monaska Bay Road District
Revenues 50,850 61,862 (11,012) - 50,850
Expenditures 50,850 28,160 22690 - 50,850
Fund 246 Bay View Road Service Area -
Revenues 11,265 13,098 (1,833) - 11,265
Expenditures 11,265 14,292 (3,027) - 11,265
Fund 250 Fire Protection Area No. 1
Revenues 520,210 542,205 (21,995) - 520,210
Expenditures 520,210 286,771 233,439 - 520,210
Fund 252 Womens Bay Fire Department
Revenues 181,500 114,477 67,023 - 181,500
Expenditures 181,500 54,662 126,838 - 181,500
Fund 254 KIB Airport Fire District
Revenues 13,870 12,847 1,023 - 13,870
Expenditures 13.870 26 13,844 - 13,870
Fund 260 Woodland Acres Street Lights
Revenues 10,550 12,222 (1672) - 10,550
Expenditures 10,550 20,520 (9,970) - 10,550
Fund 261 Trinity Islands Lighting Dist.
Revenues 5,505 5,623 (118) - 5,505
Expenditures 5,505 1,460 4.045 - 5,505
Fund 262 Mission Lake Tide Gate
Revenues 3,700 5,514 (1,814) - 3,700
Expenditures 3,700 57 3,643 - 3,700
5
Ordinance No. FY2012 -01C Back -up Info
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 263 Trinity Islands Paving Dist.
Revenues 16,250 5,152 11,098 - 16,250
Expenditures 16,250 4,261 11,989 - 16,250
Fund 276 Facilities Fund
Revenues 840,000 1,242,655 (402,655) - 840,000
Expenditures/Transfers Out'
Building Insurance 140,000 140,000 - - 140,000
Debt Service 400,000 276,852 123,148 - 400,000
Capital Projects Fund 410 300,000 300,000 - - 300,000
Capital Pro Fund 469 - - -
Contingencies - - -
Contengencies - inflation proofing - - - - -
Total Expenditures 840,000 716,852 123,148 - 840,000
Fund 277 Tourism Development
Revenues 92,000 71,217 20,783 - 92,000
Expenditures 92,000 43,910 48,090 - 92,000
Fund 290 Fern Fuller Trust
Revenues 66,500 12,297 54,203 - 66,500
Expenditures 66,500 66,500 - - 66,500
Fund 295 Special Projects
Revenues
Transfer in - General Fund - 0 - - 612,317
Expenditures
10030 Trails Plan
- - - -
Subdivision, Zoning and Land Management Code Upc - - - - -
Assembly Chambers Upgrade - - - - -
Outside revies of salary scale - - - - -
Laser Fiche Upgrade - - - - -
Total expenditures - 123,205 - - -
Fund 300 Debt Service
Revenues
Property taxes 1,633,190 1,609,499 23,691 1633,190
State Debt Reimbursement 2,265,000 491,770 1,773,230 - 2,265,000
Interest Earnings - 13,650 (13,650) - -
Other - - -
Transfers in - - -
Facilities Fund 400,000 276,852 123,148 - 400,000
Bond Premium - - - - -
Proceeds of long term debt - - - - -
Use of fund balance 1,465 - 1,465 - 1,465
Total Revenues 4,299,655 2,391,771 1,907,884 - 4,299,655
Expenditures
Expenditures - School Debt 3,549,806 3,040,330 509476 - 3,549,806
Expenditures- Hospital Debt 743,245 701,880 41,365 - 743,245
Expenditures - Karluk Loans 6,004 - 6,004 - 6,004
Total Expenditures 4,299,055 3,742,209 556,846 - 4,299,055
6
Ordinance No. FY2012 -01C Back -up Info
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Capital Projects
Fund 410- Borough Capital Projects:
Revenues:
Interest Earnings 264,715 238,824 25,891 (185,837) 78,878
State Grant 312,877 - 312.877 - 312,877
Exxon claim settlement monies 217,322 - 217,322 - 217 322
Miscellaneous - 300,000 (300,000)
- -
Total Revenues 794,914 538,824 256,090 (185,837) 609,077
Operating Transfers In:
Facilities Fund 293.328 - 293,328 - 293,328
Fund 450 369,499 - 369,499 - 369,499
Total Operating Transfers In 662,827 - 662,827 - 662,827
Use of Fund Balance - - - -
Total Revenues 1,457,741 538,824 918,917 (185,837) 1,271,904
Projects:
85 Village Metals 150,000 9,843 140,157 (140,157) 9,843
03105 Northstar School road /parking lot design 55,000 49,439 5,561 55,000
05025 High School Gym Seismic 50,000 6,860 43,140 (43,140) 6,860
08003 HS Soil Remediation 475,110 458,027 17,083 - 475,110
08004 Computer Assisted Mass Appraisal and Collect' 400,000 340,689 59,311 - 400,000
09001 Upgrade to NWS 184,530 181,993 2,537 (2,537) 1 81,993
09012 Phase II KHS Soil Remediation 100,000 86,186 13,814 - 100,000
Contingenies 43,101 - 43,101 - 43,101
Total Borough Projects 1,457,741 1,133,037 324,704 (185,834) 1,271,907
Fund 420 - GO Bond Projects:
Revenues:
Interest Earnings 1,915,136 523,432 1,391,704 1,473,288 3,388,424
Proceeds from bond 2004A Bond Issue 9,894,639 9,300,000 594,639 (3,456,921) 6,437,718
Proceeds from bond 2004B Bond Issue 11,050,000 11,050,000 - - 11,050,000
Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 - - 8,000,000
Transfer in from Fund 410 933,009 (933,009) 933,009 933,009
30,859,775 29,806,441 1,053,334 (1,050,624) 29,809,151
Projects:
03119 New Swimming Pool 13,960,000 13,808,818 151,182 (31,182) 13,928,818
04101 Old Harbor GymNoc Ed renovation 3,342,564 3,192,085 150,479 (60,479) 3,282,085
04102 Larsen Bay School floor repair 339,883 7,591 332,292 (332,292) 7,591
04103Ouzinkie Gym renovation 3,351,305 3,151,444 199,861 (199,861) 3,151,444
05002 Evacuation Center earthquake evaluation 500,000 341,413 158,587 (158,587) 341,413
05009 Kodiak Middle School concrete repair 237,918 148,961 88,957 211,043 448,961
05010 KHS Asb Remvl /Floor Cov 420 /515 304,704 212,518 92,186 (92,186) 212,518
05011 District- wide floor covering replacement 916,886 767,840 149,046 (1 49,046) 767,840
05012 Kodiak High School heating and ventilation 250,000 236,818 13,182 (13,182) 236,818
05013 KHS Exterior Insulation & Window Upgrade 596,020 4,441 591,579 (591,579) 4,441
05014 KMZIMZ Complex Roof Upgrade 1420,82D 1,410,708 10,112 (10,112) 1,410,708
05015 High School Vac ed /pool reclaimation 4,840,788 1,263,358 3,577,430 (3,577,430) 1,263,358
05016 East School heating and ventilation 621,372 580,647 40,725 (40,725) 580,647
05017 Learning Center Remodel 177,515 5,297 172,218 (172,218) 5,297
Transfer to HS R & R - - - 4,167,212 4,167,212
30,859,775 25,131,939 5,727,836 (1,050,624) 29,809,151
7
Ordinance No. FY2012 -01C Back -up Info
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 430 -State Capital Grant Projects:
Revenues:
177 Anton Larsen Bay Boat Ramp 560,000 - 560,000 560.000
06006 Road Service Area Rehab and paving 2,500,000 - Z500,000 2,500,000
06007 ADF & G Building Design 1,500,000 - 1,500,000 1,500000
05026 HS Library Wing Seismic Retrofit 465,618 - 465,618 465,618
07008 School Facilities Seismic Repairs 910,000 - 910.000 910,000
07009 Tsunami Siren, Upgrades & Additions 100,000 - 100,000 100,000
07010 ADF & G Near Island Facility 500,000 - 500,000 500,000
07012 Ouzinkie School Seismic Upgrade 308,344 - 308,344 308.344
07014 East Elementary School Siesmic Upgrade 164,522 - 164,522 164,522
07007School District Computer Grant 70.000 - 70,000 70,000
08007 Kodiak Middle School Playground Equipment 10,000 - 10,000 10,000
08008 Near Island Fish and Game Building 950,000 - 950,000 950,000
08009 FireSprinklers Seismic Upgrade 48,656 - 48,656 48,656
08011 Non - Structural Seismic Upgrades for Kodiak Sol 171,201 - 171.201 171,201
08012 Non - Structural Seismic Upgrades for Kodiak Sc 75,490 - 75,490 75,490
09002 Alaska Safe Routes to School 5,000 - 5,000 5,000
09003 Public Safety Interoperable Communications (ck 70,320 70,101 219 70,320
09007 Denali Grant (AKA Kodiak Island Transportation 125.000 - 125,000 125,000
09007 DOT Grant (AKA Kodiak Island Transportation S 100,000 - 100,000 100,000
10032 Women's Bay emergency Shelter - HUD grant (F 475,000 - 475.000 - 475,000
10023 Energy Block Grant US Dept of Energy 50,000 - 50,000 - 50,000
10024 Karluk Village Warning Sirens 45,000 45,000 45,000
10025 Akhiok, Ouzinkie, Larsen Bay Village Warning S 145,000 145,000 145,000
10032 Womens Bay Tsunami Shelter 1,025,000 1,025.000 1,025,000
12009 Chiniak Siren 45,000 45,000 45.000
Transfers in from fund 100 260,000 - 260,000 - 260.000
Transfers in from fund 410 390,000 - 390,000 - 390,000
Transfers in from fund 410 Anton Larsen Boat Ramp 136,350 - 136,350 - 136,350
Anton Larson Boat Ramp from facilites fund 60,000 - 60,000 60,000
Dingell - Johnson Contribution 140,000 - 140,000 140,000
Interest earnings 3,077 - 3,077 - 3,077
Total Revenues 11,408,578 70,101 11,338,477 - 11,408,578
Projects:
177 Anton Larsen Bay Boat Ramp 2,896,350 885.380 2,010,970 (2,000,000) 896,350
05026 HS Library Wing Seismic Retrofit 662,834 662,834 - 662,834
06006 Road Service Area Rehab and paving 2,500,000 2,655 719 (155,719) - 2,500,000
06007 ADF & G Building Design 2,982,345 1.674,738 1,307,607 (32,345) 2.950,000
07007 School District Computer Grant 70,000 70,000 - - 70.000
07008 School Facilities Seismic Repairs 1,300,000 1,300,000 (1,043,000) 257,000
07009 Tsunami Siren, Upgrades & Additions 100,000 87,063 12.937 - 100,000
07012 Ouzinkie School Seismic Upgrade 319,244 319,244 7,026 326,270
07014 East Elementary School Siesmic Upgrade 164,522 164,522 - 164.522
08007 Kodiak Middle School Playground Equipment 10,000 10,000 - - 10,000
08009 FireSprinklers Seismic Upgrade 48,656 48,656 - 48,656
08011 Non - Structural Seismic Upgrades for Kodiak Set 171,201 171,201 - 171,201
08012 Non - Structural Seismic Upgrades for Kodiak Sc 75,490 75,490 - 75,490
09002 Alaska Safe Routes to School 5,000 5,000 - 5,000
09003 Public Safety Interoperable Communications 70,320 70,320 - 70,320
10023 Energy Block Grant US Dept of Energy 50,000 50,206 (206) 206 50,206
09007 Island Wide Transportation Study 225,000 208,151 16.849 - 225,000
10024 Karluk Village Warning Sirens 61,936 55,073 6,863 (6,863) 55,073
10025 Akhiok, Ouzinkie, Larsen Bay Village Warning S 141,703 141,703 - 141,703
10032 Womens Bay Tsunami Shelter 1,025,000 145.000 1,025,000
10032 Women's Bay emergency Shelter - HUD grant (F 475,000 475.000 475.000
12009 Chiniak Siren 45,000 45.000 45,000
12010 Anton Larsen Dock Grant - - 2,000,000 2,000,000
Contengencies 22,616 - 22,616 1,074,976 1,097,592
Total Expenditures 13,422,217 5,838,033 6.704,184 - 13,422,217
8
Ordinance No. FY2012 -01C Back -up Into
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 450 Capital Projects
Revenues
State Seismic Reimbursement 3,698,450 3,698,450 3,169,396 6,867,846
11001 KMS Gym Sesimic upgrade (grant) 462,000 462,000 462,000
FEMA 146,823 146,823 146,823
State Grant 90,000 90,000 90,000
Interest Earnings - - -
Transfer in Fund 495 85,000 85,000 85,000
Transfer in from Building and Grounds 95,000 95,000 95,000
Total Revenues 4,577,273 - 4,577,273 3,169,396 7,746,669
09011 Auditorium Roof 883,422 703,038 180,384 (180,384) 703,038
09010 Care Center Design Grant (65,000 came from fund 4s: 175,000 175,000 (175,000) -
09013 High School Fire Alarms 243,933 34,028 209,905 (209,905) 34,028
09015 Demo Old Chiniak School 104,000 83,024 20,976 (20,976) 83,024
09016 Akhiok Sewer Line 72,800 25,494 47,306 (47,306) 25,494
09017 East Close(in place) 8 Replace UST 66,194 66,194 (66,194) -
09018 Middle School Close(in place) & Replace UST 66,194 66,194 66,194
09019 Boro. Build.Power Distribution Panels 55,561 55,561 55,561
09020 Main Roof 50,059 52,595 (2,536) 2,536 52,595
09021 Boro. Build. Sidewalk and Handrail Repairs 50,566 50,567 (1) 1 50,567
09022 Boro. Build. Lighting 20,835 20,835 20,835
10000 High School Parking Lot Paving 486,486 283,113 203,373 (203.373) 283,113
10001 School District Small Projects 41,127 41,127 - 41,127
10002 Disaster Declaration - -
10003Ergency Measures -FEMA 1,824 16,907 (15,083) 15,107 16,931
10004 Panamaroff Creek Road FEMA 11,255 12,752 (1,497) 20,928 32,183
10005 Alitak Rain Event FEMA 309 - 309 (309) -
10006 Fairgrounds General Debris FEMA - 8,270 (8,270) 8,270 8,270
10007 Fairgrounds General Repair 21,992 21,992 - 21,992
10008 Fairgrounds emergency Measures FEMA 56 4,959 (4,903) 4,903 4,959
10009 Middle Bay /Chiniak Rain event FEMA 972 28,015 (27,043) 26,071 27,043
10010 Womens Bay Service Area Debris FEMA 412 25,245 (24,833) 26,673 27,085
10011 Bells Flats Road FEMA 16,942 16,942 - - 16,942
10012 Panamaroff Creek Road FEMA 1,261 601 660 29,403 30,664
10013 Panamaroff Creed Road Section FEMA 7,400 9,970 (2,570) 2,570 9,970
10014 South Russian Creek Rd FEMA 84,034 84,668 (634) (3) 84,031
10016 Womens Bay Rain Event FEMA 366 - 366 (366) -
10017 Chiniak School Soil Remediation 95,000 27,233 67,767 95,000
10018 Salonie Creek - 22,864 (22,864) 22,864 22,864
10020 Bioplug Sargent Creek - 864 (864) 41,135 41,135
10027 Road, Shoulder Erosion & Culvert Repair 3 Sistt - 36,178 (36,178) 55,233 55,233
10028 Marmot/Harbor Way - 630 (630) 1,845 1,845
10029 Kodiak Middle School Emergency Generator 82,661 82,661 0 82,661
11001 KMS Gym Sesimic upgrade (grant) 462,000 405,382 56,618 (56,618) 405,382
xxxx Old Harbor Emergency Generator - - - 1,007,000 1,007,000
xxxx Karluk Emergency Generator - - - 33,000 33,000
12010 Anton Larsen Dock - - - 2,100,000 2,100,000
12011 Emergency Generator Contingency 240,853 - 240,853 - 240,853
R 8 R contingencies - 666,097 666,097
Contingencies 119,036 - 119,036 - 119,036
Transfer to Fund 410 369,499 - 369,499 - 369,499
Transfer to Fund 420 933,009 - 933,009 - 933,009
Transfer to Fund 495 - - - - -
Transfer to Fund 469 53,068 - 53,068 66,194 119,262
Total Expenditures 4,818,126 2,079,119 2,739,007 3,169,396 7,987,522
Fund 460 - High School Renovation and Additions
Revenues
Sale of Bonds 75,844,000 - 75,844,000 (7414,186) 68,429,814
State Grant 466,000 - 466,000 7,072,000 7.538,000
Transfwer in - Fund 420 4,167,212 4,167,212
Transfer in - Fund 410 93,983 93,983
Interest Earnings 250,000 - 250,000 - 250,000
Total Revenues 76,560,000 - 76,560,000 3,919,009 80 479009
Projects -
High School Renovation and Additions 76,560,000 - 76,560,000 3,919,009 80,479,009
Total 76,560,000 - 76,560,000 3,919,009 80,479,009
9
Ordinance No. FY2012 -01C Back -up Info
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 469 Renewal and Replacement Projects
Revenues
Legislative Grant - emergency generator - - 435,147 435,147
Transfer in from the Facilities Fund 4,300,409 225,603 4,074,806 - 4,300,409
Transfer in from Fund 450 53,068 53,068 66,194 119,262
Total Revenues 4,353,477 225,603 4,127,874 501,341 4,854,818
Expenditures
10037 Borough Building New Roof 1,190,020 847,884 342,136 (342,136) 847,884
11002 East Elementary Generator & Building 780,196 968,849 (188,653) 501,341 1,281,537
11003 Chiniak Removal of Underground Storage Tank 74,751 48,210 26,541 - 74,751
11009 Karluk Removal of Underground Storage Tank (I 91,515 2,787 88,728 - 91,515
11010 Karluk HVAC Controls 59,400 59,400 - 59,400
11004 Ahkiok Teacherage Rehabilitation 44,441 45,379 (938) 938 45,379
11005 Borough Building Combustion Air Fan 21,637 21,637 - 21,637
12005 East & Peterson Flooring 738,504 649 737,855 - 738,504
12007 Larsen Bay Old HVAC Equip & controls 546,487 481 546,006 - 546,487
12004 Boro. Build. Return Air duct for 2nd floor 270,459 238 270,221 - 270,459
12001 Boro. Build. And Northstar Exterior Paint 269,499 237 269,262 - 269,499
12002 Port Lions Remove UST 82,220 72 82,148 - 82,220
12008 Main Remove UST 69,401 61 69,340 - 69,401
12003 Boro. Build. New Receptacles 63,107 55 63,052 - 63,107
12006 KMS Elevator Controls 51,840 46 51,794 - 51,840
XXXXX Baraonof Park - - - -
R & R contengency 341,198 341,198
Contingencies - - - -
Total Expenditures 4,353,477 1,914,948 2,438,529 501,341 4,854,818
Fund 490 Landfill Capital Projects - -
Landfill CloseouULeachateTreatment 3000000 - 3,DDD,000 6,033,000 9,033,000
165 Landfill Closeout/Leachate Treatment 3,000,000 - 3,000,000 6,033,000 9,033,000
Fund 495 Hospital Capital Projects -
Hospital 700,000 - 700,000 - 700,000
Providence 325,000 - 325,000 - 325,000
Grant 180,000 - 180,000 - 180,000
From Facilities Fund 397,540 - 397,540 - 397,540
Interest earnings - - -
Denali Commission 1,802,347 - 1,802,347 - 1,802,347
Rasmusson 750,000 - 750,000 - 750,000
Murdock 250,000 - 250,000 - 250,000
Denali Match 125,000 - 125,000 - 125,060
Kodiak Foundation 30,000 - 30,000 - 30,000
Denali ANTHC 125,000 - 125,000 - 125,000
USDA Loan 900,000 - 900,000 - 900,000
USDA Grant 105,000 - 105,000 - 105,000
Providence 281,943 - 281,943 - 281,943
From General Fund 295,000 - 295,000 - 295,000
Fund450 - - - -
From Facilities Fund 125,000 - 125,000 - 125,000
Total Revenues 6,391,830 - 6,391,830 - 6,391,830
03112 Hospital access and parking, Phase I & II 1,727,540 - 1,727,540 - 1,727,540
05021 CHC architural Engineering 4,579,290 - 4,579,290 - 4,579,290
09010 Care Center Design 85,000 27,348 57,652 - 85,000
Total Expenditures 6,391,830 - 6,391,830 - 6,391,830
Fund 530 Solid Waste Collection /Disposal
Revenues 2,329,807 1,959,762 370,045 - 2,329,807
Expenditures 2,329,807 1.262,135 1,067,672 - 2,329,807
10
Ordinance No. FY2012 -01C Back -up Info
As of Budget
Adopted Budget 4/30/2012 Balance Adjustments Revised Budget
Fund 540 Hospital Enterprise Fund
Revenues:
Interest Earnings 45,527 (45,527) - -
Providence Hospital Lease 720,000 660,000 60,000 - 720,000
Transfer in from Fern Fuller 66,500 66,500 - - 66,500
Use of Retained Earnings 156,205 156,205 - 156,205
Total Revenues 942,705 772,027 170,678 - 942,705
Expenditures and Transfers: -
Expenditures 942,705 28,302 914,403 - 942,705
Total Expenditures 942,705 28,302 914,403 - 942,705
Fund 555 - Kodiak Fisheries Research Center
Revenues 2,122,004 1,035,172 1,086,832 - 2,122,004
Expenditures
Research Facility 2,077,504 824,575 1,252,929 - 2,077,504
Dorm Facility 44,500 28,570 15,930 - 44,500
2,122,004 853,144 1,268,860 - 2,122,004
Fund 560 - Telephone 911 Service
Revenues 50,000 35,150 14,850 - 50,000
Expenditures 50,000 115 49,885 - 50,000
11
Ordinance No, FY2012 -01C Back -up Info
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — April 23, 2012
SUMMARY
Page 1 of 3
ACTION ITEMS:
APPROVED: Motion to approve the Agenda and Consent Agenda to include:
*Approval of Minutes - Regular Meeting Minutes of March 19, 2012, and
Special Meeting Minutes of April 9, 2012, as presented.
*Approval of a 2012/2013 full -year leave of absence for Main Elementary
Teacher Kimberly Spillane.
*Approval of out -of -state student travel for Kodiak High School Boys
Basketball Team members as presented.
*Acknowledgement of 2012/2013 student transfers to Mt. Edgecumbe
High School to include one Old Harbor student and one Larsen Bay
student.
*Approval of the 2012 Alaska Teacher Education Loan Program nominees
as presented and to forward the list to the State of Alaska Commission on
Postsecondary Education.
*Approval of the FY 13 IDEA Special Education grant intent to apply in
the amount of $638,152 for Title V I -B and $15,402 for Section 619.
*Approval of the FY13 No Child Left Behind (NCLB) Integrated grant
intent to apply in the amount of $1,002,315.
*Approval of the FYI 3 Fresh Fruit and Vegetable grant intent to apply in
the amount of $60,173.10 with no District match.
*Approval of purchase requisition number 00030930 to JAMF Software in
the amount of $38,750 for technology system support.
*Acceptance of the FY12 Carl Perkins Vocational Education Secondary
grant amendment in the amount of $14,525, for a total grant award of
$58,757.
*Approval of the 2011/2012 Akhiok School calendar revision as
presented.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Hoard of Education
Regular Meeting — April 23, 2012
SUMMARY
Page 2 of 3
PRESENTED: School Board President MELISSA BORTON presented a Spirit of KIBSD
staff recognition Service Award to Kodiak High School Dayman Joey
Mendoza and Spirit of KIBSD staff recognition Teaching Awards to
Peterson Elementary First Grade Teacher Suzan Halley; Kodiak High
School /Kodiak Middle School Band and Orchestra Teacher Michael
Remy; and Learning Center Teacher Jennifer Fogle.
PRESENTED: School Board President MELISSA BORTON presented a certificate of
appreciation to Kodiak High School Volunteer of the Month Joey
Mendoza.
PUBLIC
HEARING: School Board President MELISSA BORTON opened a Public Hearing to
allow for comments from members of the community regarding the FY13
Budget. No comment was given.
ADOPTED: Motion to adopt the FY13 Budget in the amount of $47,753,695, with
request for Borough support in the amount of $10,388,388, of which
$901,850 is in -kind services and $9,486,538 is appropriation.
APPROVED: Motion to acknowledge receipt of the February 2012 Report of Revenues
and Expenditures, year -to -date general fund revenues in the amount of
$23,897,768 and year -to -date general fund expenditures in the amount of
$22,135,423.
PUBLIC
HEARING: School Board President MELISSA BORTON opened a Public Hearing to
allow for comments from members of the community regarding the FY 13
Title VII Indian Education Act grant intent to apply. No comment was
given.
APPROVED: Motion to approve the FY13 Title VII Indian Education Act grant intent to
apply in the amount of $191,817.
PUBLIC
HEARING: School Board President MELISSA BORTON opened a Public Hearing to
allow for comments from members of the community regarding the
2012/2013 K -12 Small Schools' calendars. No comment was given.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — April 23, 2012
SUMMARY
Page 3 of 3
APPROVED: Motion to approve the 2012/2013 calendars for Akhiok School, Chiniak
School, Danger Bay School, Karluk School, Larsen Bay School, Old
Harbor School, Ouzinkie School, and Port Lions School as presented.
PUBLIC
HEARING: School Board President MELISSA BORTON opened a Public Hearing to
allow for comments from members of the community regarding the FY12
spring Budget revision. No comment was given.
ADOPTED: Motion to adopt the FY12 spring Budget revision as presented by Chief
Financial Officer Luke Fulp.
ADOPTED: Motion to adopt the following Board Policy revisions in their first reading
and forward them to the May 21, 2012, Regular Meeting for a second
reading and public hearing:
BP 4156.2, Awards and Recognition
BP 5030, School Discipline and Safety
BP 8000, Concepts and Roles
BP 8110, Board Membership
BP 8120, Elections
BP 8130, Vacancies
BP 8140, Officers
BP 8200, Powers and Duties
BP 8310, Orientation
BP 8320, Meetings
BP 8330, Membership Responsibilities
BP 8340, Code of Ethics
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kibsd.org and on BoardDocs at
littn://www.boctrcIdoes.conilak/kodiak/Board.nsf/Public
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — May 21, 2012
SUMMARY
Page 1 of 2
ACTION ITEMS:
APPROVED: Motion to approve the Agenda and Consent Agenda to include:
*Approval of Minutes - Regular Meeting Minutes of April 23, 2012, and Special
Meeting Minutes of May 7, 2012, as presented.
*Approval of the 2012/2013 School Board Meeting Calendar as presented.
*Approval of the Kodiak High School Construction Academy Project as
presented.
*Adoption of the Career and Technology Education Curriculum Document as
presented.
PRESENTED: School Board President MELISSA BORTON presented a certificate of
appreciation to Peterson Elementary School Volunteer of the Month Gesa
Gustafson.
PRESENTED: School Board President MELISSA BORTON presented plaques of appreciation
for twenty -five years of service to Kodiak High School Teacher Darcy Glagolich;
Port Lions School Aide /Custodian Georgia Kramer; Kodiak Middle School
Teacher Mary Linscheid; District -wide Educational Technologist Laurene
Madsen; North Star Elementary School Teacher Karen Majdic; East Elementary
School Teacher Susan Patrick; Community Schools Staff Member Robert Reed;
and North Star Elementary School Teacher Sharon Taylor. North Star
Elementary School Principal Janel Keplinger, Kodiak High School Teacher Jim
Lambert, and Central Services Secretary Marci Stelzer were presented with
watches for thirty years of service to the District.
PRESENTED: School Board President MELISSA BORTON presented retirement gold pans to
Kodiak Middle School Teacher George Griffing; Kodiak Middle School Teacher
Patricia Griffing; Kodiak High School Teacher David Morgan; East Elementary
School Teacher Judith Phillips; Kodiak Middle School Teacher Kathy Rostad;
Maintenance Secretary Barbara Snodgrass; East Elementary School Aide Terri
Springer; and Kodiak Middle School Custodian Edmund() Tapia.
PRESENTED: School Board President MELISSA GORTON presented certificates of
appreciation to Page Marianne Roy of Main Elementary School and Sergeant At
Arms Beatriz Recinos - Pineda of Kodiak Middle School.
PRESENTED: School Board President MELISSA GORTON presented a plaque of appreciation
to School Board Student Representative Catherine Le.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — May 21, 2012
SUMMARY
Page 2 of 2
PUBLIC
HEARING: School Board President MELISSA BORTON opened a Public Hearing to allow
for comments from members of the community regarding revision to Board
Policy. No comment was given.
ADOPTED: Motion to adopt the following Board Policy revisions as presented in their second
reading:
BP 4156.2, Awards and Recognition
BP 5030, School Discipline and Safety
BP 8000, Concepts and Roles
BP 8110, Board Membership
BP 8120, Election
BP 8130, Vacancies
BP 8140, Officers
BP 8200, Powers and Duties
BP 8310, Orientation
BP 8320, Meetings
BP 8330, Membership Responsibilities
BP 8340, Code of Ethics
APPROVED: Motion to acknowledge receipt of the March 2012 Report of Revenues and
Expenditures, year -to -date general fund revenues in the amount of S28,851,119
and year -to -date general fund expenditures in the amount of $25,459,464.
PUBLIC
HEARING: School Board President MELISSA GORTON opened a Public Hearing to allow
for comments from members of the community regarding revision to the
2012/2013 Town Schools Calendar. No comment was given.
APPROVED: Motion to approve the 2012/2013 Town Schools Calendar Revision as presented.
APPROVED: Motion to acknowledge two Port Lions student transfers to attend Mt.
Edgecumbe High School for the 2012/2013 school year as presented.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's website at
www.kibsd.org and on BoardDocs at http : //www.boarddocs com /ak /kodiak /Board n sf /Public
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — May 7, 2012
SUMMARY
APPROVED: Motion to approve the 2012/2013 non - tenured certificated
contracts in the amount of $1,884,872 for a total of 33.0
full -time equivalents (FTE).
APPROVED: Motion to approve the 2012/2013 administrative contracts
in the amount of $1,238,312 for a total of 12.0 full -time
equivalents (FTE).
APPROVED: Motion to acknowledge one Karluk student transfer to
attend Mt. Edgecumbe High School for the 2012/2013
school year as presented.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kibsd.orz.
Kodiak Island Borough
Assembly Regular Meeting Guidelines
July 5, 2012, 7:30 p.m., Borough Assembly Chambers
Please announce: Please remember to turn off ringers on your cell phones or put them
on vibrate.
1. INVOCATION
Major John Quinn of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse Assembly member Austerman who is
absent due to personal leave.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non - controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the consent agenda and considered in its normal sequence on
the agenda. All items in yellow are consent agenda items.
Summary of Consent Agenda Items:
* Regular Meeting Minutes of June 7, 2012.
* Contract No. FY2013 -01 Providence Kodiak Island Counseling Center
Services to Kodiak Island Borough School District for School Year 2012-
2013.
Recommended motion: Move to approve the agenda and consent agenda.
VOICE VOTE ON MOTION.
/ \ PLEASE ANNOUNCE:
STOP- Due to the delay of the radio broadcast and web streaming, please place your
\ / calls at this time to speak under Citizens Comments. Your call will be placed in a
queue and answered at the appropriate time. Local: 486 -3231.
5. APPROVAL OF MINUTES
A. * Regular Meeting Minutes of June 7, 2012.
Kodiak Island Borough Assembly Guidelines
July 5, 2012 Page 1
6. AWARDS AND PRESENTATIONS — None.
7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486 -3231.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
8. COMMITTEE REPORTS
9. PUBLIC HEARING — None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts
1. *Contract No. FY2013 -01 Providence Kodiak Island Counseling Center
Services to Kodiak Island Borough School District for School Year 2012-
2013.
B. Resolutions
1. Resolution No. FY2013 -03 Approving Fiscal Year 2013 Kodiak Island
Borough Non - Profit Funding.
Clerk's Note: Attached on IEM I -M paper is the corrected copy of Resolution
No. FY2013 -03.
Recommended motion: Move to adopt Resolution No. FY2013 -03.
Staff Report — Administrative Official Cassidy
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
July 5, 2012 Page 2
2. Resolution No. FY2013 -04 Authorizing Acquisition of Real Property From the
City of Kodiak Associated With Construction of a Long Term Care Facility and
Authorizing Disposal of Real Property to the City of Kodiak Associated With
Development of Gravesites and Enhancement of Access Into the Cemetery.
Recommended motion: Move to adopt Resolution No. FY2013 -04.
Staff Report — Administrative Official Cassidy
Assembly discussion.
ROLL CALL VOTE ON MOTION.
At \ PLEASE ANNOUNCE:
STOP Due to the delay of the radio broadcast and web streaming, please place your
\ / calls at this time to speak under Citizens Comments. Your call will be placed in a
queue and answered at the appropriate time. Local: 486 -3231.
C. Ordinances for Introduction
1. Ordinance No. FY2012 -01 C Amending Ordinance No. FY2012 -01 Fiscal
Year 2012 Budget By Amending Budgets to Account for Various Revenues
and Expenditure Estimates.
Clerk's Note: Attached on yellow paper is a corrected copy of Ordinance No.
FY2012 -01C.
Recommended motion: Move to adopt Ordinance No. FY2012 -01C in
first reading to advance to public hearing at the next meeting of the
Assembly.
Staff Report — Administrative Official Cassidy
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
D. Other Items — None.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486 -3231.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
Kodiak Island Borough Assembly Guidelines
July 5, 2012 Page 3
15. ASSEMBLY MEMBER COMMENTS
Announcements — Mayor Selby
The Assembly work session of Thursday, July 12 and the regular meeting of Thursday,
July 19 have been canceled.
The next Assembly work session will be held on Thursday, July 26 at 7:30 p.m. in the
Borough Conference Room. The next regular meeting is scheduled on Thursday, August
2 at 7:30 p.m. in the Borough Assembly Chambers.
16. EXECUTIVE SESSION
A. Evaluation of Applicants for the Borough Manager's Position.
Recommended motion: Move to convene into executive session to discuss
the evaluation of applicants for the Borough Manager's position which
qualifies for executive session as a matter which would tend to defame or
prejudice the character or reputation of any person.
Please invite the Borough Assembly, Administrative Official, and Clerk's Office Staff
into executive session.
ROLL CALL VOTE ON MOTION.
After the vote, Mayor Selby recesses the regular meeting and convenes the
executive session.
Upon returning from the executive session, Mayor Selby reconvenes the regular
meeting and announces no action is to be taken as a result of the executive session
OR the Assembly may make a motion if necessary.
ROLL CALL VOTE ON ANY MOTION.
17. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
July 5, 2012 Page 4
/ KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET I� 1
El
Regular V Special Date: t /n If �I p Ol -
Convened: Recessed: Reconvened: /� / Adjourned:
BY: BY: P BY: -T e.(/Iq/, BY: e1Cu r� 1 BY: 3 ' ,1.-ES
SECOND: SECOND:�jtr lel',(� SECOND: h d C � SECOND: r , j SECOND:
■
4r NO .
, a
Pcul-or lik-olm) j\-ge(A.drit) R - tlao 1 - 1/2
WA IAN v j\I v c „ s a ryom.cva,
I ,
YES NO YES NO YES NO YES NO YES NO
Ms. Austerman ✓ Ms.- Austerrriail Ms. Austerman Ms. Austerman Ms. Austerman
Mr. Bonney ✓ Mr. Bonney Mr. Bonney Mr. Bonney 38 Mr. Bonney ,
Mr. Friend 'v Mr. Friend Mr. Friend - Mr. Friend "' v Mr. Friend v'
Mr. Kaplan V Mr. Kaplan Mr. Kaplan Mr. Kaplan j Mr. Kaplan V
Ms. Lynch V Ms: Lynch Ms. Lynch Ms. Lynch Ms. Lynch V
Mr. Stephens V Mr. Stephens Mr. Stephens Mr. Stephens / ✓ Mr. Stephens ✓
Ms. Stutes V Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes ✓
CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE 1
TOTAL: TOTAL: TOTAL: TOTAL: {,— I TOTAL: CO U
The mayor may,not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby V Mayor Selby Mayor Selby Mayor Selby Mayor Selby
KODIAK ISLAND BOROU H ASSE OLL CALL SHEET 07105 I 0 0
Regular Special [vj /
Date:
Convened: Recessed: v `1 Reconvened: Adjourned: I i I c
BY: BY: 60� I BY: T BY: ' BY:
SECOND: 14 n SECOND: 1 , SECOND: C SECOND: SECOND:
Dry -
Q 4\ &OVA -6 -ry aoG - - b I C, 0
5 , 4 Q 4A
YES NO YES NO YES NO YES NO YES NO
Ms. Austerman Ms.- Austerman .,__Ms..Austerman- ---- Ms- Austerran— -Ms- Austerman ---
Mr. Bonney V. Mr. Bonney 1 / Mr. Bonney V Mr. Bonney ✓ Mr. Bonney
Mr. Friend V Mr. Friend Vii / Mr. Friend V Mr. Friend Mr. Friend
Mr. Kaplan Mr. Kaplan V Mr. Kaplan , / Mr. Kaplan
Vi, Mr. Kaplan
Ms. Lynch ✓ Ms. Lynch ✓ Ms. Lynch v ✓ Ms. Lynch Ms. Lynch
Mr. Stephens / Mr. Stephens V Mr. Stephens ✓ Mr. Stephens ✓ Mr. Stephens
Ms. Stutes V Ms. Stutes / Ms. Stutes ✓ • Ms. Stutes t ✓ Ms. Stutes
[CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF_ VOTE? CHANGE OF VOTE? CHANGE OF VOTE?j
TOTAL: ( 0 TOTAL: 5 I TOTAL: ( U TOTAL: ( 0 TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby
KODIAK ISLAND BOROUGH
REGULAR MEETING
Regular Meeting of:i ,57a0/02
Please PRINT your name Please PRINT you J e
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