05/31/2012 Special Meeting KODIAK ISLAND BOROUGH
Assembly Special Meeting
May 31, 2012
A special meeting of the Kodiak Island Borough Assembly was held on Thursday, May 31,
2012, in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
Present were Mayor Jerome Selby, Assembly members Tuck Bonney Jerrol Friend, Dave
Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were Manager
Rick Gifford, Deputy Clerk Marylynn McFarland, and Assistant Clerk Jessica Kilborn.
KAPLAN moved to excuse Assembly member Austerman who was absent due to personal reasons.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
CITIZENS' COMMENTS
None,
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Resolution No. FY2012 -30 Approving the Village of Karluk and its Native Village Council to
Participate in the FY2013 Community Revenue Sharing Program.
FRIEND moved to adopt Resolution No. FY2012 -30.
This resolution identified Karluk as an unincorporated community that met the Community
Revenue Sharing Program eligibility criteria established under AS 29.60.865, AS 29.60.879, and
3 AAC 180.110. Karluk had more than 25 residents and provided fire protection, emergency
medical response, water and sewer, solid waste management, and public road maintenance to
its residents which qualified it for participation in the community revenue sharing program .
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch,
Stephens, and Stutes.
Clerk's note: Resolution No. FY2012 -30 was renumbered to Resolution No. FY2012 -31 to reflect
correct consecutive numbering.
B. Contract No. FY2012 -21 Landfill Lateral Expansion Phase II Construction Services.
KAPLAN moved to authorize the Manager to execute Contract No. FY2012 -21 with Brechan
Enterprises, Inc. of Kodiak, Alaska for Kodiak Landfill Lateral Expansion Phase II, Cell 1 Liner and
Leachate Systems, and Stage 2 Closure in an amount not to exceed $8,105,000.
This contract was for the Kodiak Landfill Lateral Expansion Project, Phase II, Cell 1 Liner and
Leachate Systems and Stage 2 Closure of existing landfill as shown in the construction
Kodiak Island Borough Assembly Minutes
May 31, 2012 Page 1059
documents prepared by CH2M Hill, Inc. The construction documents, bid documents and
associated addenda were available for review.
Bids were received in response to the Borough's Invitation to Bid dated March 12, 2012. Two
bids were opened on April 13, 2012. After reviewing bids, staff determined that Brechan
Enterprises, Inc. of Kodiak, Alaska was the responsible bidder having submitted the lowest
responsive bid. A bid tabulation was provided.
The current Landfill Closeout/Leachate Treatment project budget was $3,000,000. So far
$2,794,322.03 had been spent on the project. The following items would be added the FY2013
proposed budget:
Loan from DEC $ 6,000,000
Sale of Bonds $ 3,000,000
Municipal Matching Grant $ 3,000,000
Legislative Grant S 3.000,000
Total $15,000,000
This would bring the total budget for this project to $18,000,000. These changes would cover
the expenses generated for the project.
ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Friend, Kaplan, Lynch, Stutes and
Bonney (Ayes); Stephens (No).
ADJOURNMENT
STUTES moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes,
Bonney, and Friend.
The meeting adjourned at 7:42 p.m.
KODIAK ISLAND BOROUGH
0� tiLJZ�
ATTEST: Jerome M. Selby, Mayor
I nrx Nova M. Javier, MMC, Bo ugh Clerk Approved: June 21, 2012
Kodiak Island Borough Assembly Minutes
May 31, 2012 Page 1060