04/05/2012 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
April 5, 2012
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, April 5, 2012, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was
called to order at 7:30 p.m.
Mayor Selby led the Pledge of Allegiance.
Present were Mayor Jerome Selby, Assembly members Tuck Bonney, Jerrol Friend, Dave Kaplan,
Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were Manager Rick Gifford,
Engineering and Facilities Project Manager Ken Smith, Finance Director Karl Short, Borough Clerk
Nova Javier, and Assistant Clerk Jessica Kilborn.
KAPLAN moved to excuse Assembly member Austerman who was absent due to personal leave,
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
FRIEND moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of March 1 and March 15, 2012, were approved under the consent
agenda.
AWARDS AND PRESENTATIONS
Mayor Selby proclaimed the Month of April 2012 as Child Abuse Prevention Month and called upon
all citizens to increase their participation in the efforts to prevent child abuse; thereby, strengthening
the communities in which we live.
Mayor Selby proclaimed the Month of April 2012 as Sexual Assault Awareness Month and
encouraged all residents to support local activities and programs which assist victims by learning
more about the pervasiveness of sexual assault in Alaska so this heinous crime could be eliminated.
CITIZENS' COMMENTS
Barry Altenhof, School District Coordinator of Career and Technical Programs, spoke in support of
and provided detailed information on the proposed authorization of the Kodiak High School Career
Technical Student Organization to complete the E/F Projects Office conference room addition.
Michelle Griffin spoke in support of the Borough Assembly funding the school district budget to the
cap.
Donald Pate, Providence Kodiak Island Medical Center Environmental Service and Security
Manager, thanked the Borough and the Assembly for the support of Alaska Shield 2012.
Kodiak Island Borough Assembly Minutes
April 5, 2012 Page 1037
COMMITTEE REPORTS
Don Rush, Providence Kodiak Island Medical Center Director, provided an annual update to the
Assembly and spoke on: PKIMC's new EPIC medical records system, the annual employee
satisfaction survey, PKIMC's capital improvement budget, and annual statistics regarding the
hospital's operation of business.
Assembly member Kaplan reported that the Kodiak College Advisory Committee would hold a
meeting on April 6 at 7 a.m.
Assembly member Stutes reported on the Alaska Department of Environmental Conservation
(ADEC) recreational shellfish beach monitoring pilot program. If the Assembly was interested in the
Borough's participation in the program, a fetter of intent was required by April 6 at 4:30 p.m.
Consensus of the Assembly was to provide a letter of intent to ADEC.
Assembly member Friend reported on the Joint Building Code Review Committee (JBCRC) and its
efforts of reviewing and adopting the International Building Code, Edition 2009. The next JBCRC
meeting would be held on Monday, April 16 at 4 p.m.
PUBLIC HEARING
None.
BOROUGH MANAGER'S REPORT
Manager Gifford provided information to the Assembly on reports provided by Borough Lobbyists
Brad Gilman and Mark Hickey.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby commended community members for efforts towards clearing the Baranof Track in
order to hold a high school track meet over the weekend.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Approval of Change Order No. 11 Permitting and Design for Onsite Leachate Treatment Plant
Which Amends Contract No. FY2007 -22 Landfill Lateral Expansion Design and Construction
Services.
BONNEY moved to authorize the Manager to execute Change Order No. 11 Permitting and Design
for Onsite Leachate Treatment Plant to CH2M Hill, Inc. which amends Contract No. FY2007 -22 for
the Kodiak Landfill Lateral Expansion in the amount not to exceed $742,930.
This change order was to amend contract 2007 -22 by change order #11 in the amount of $742,930
for permitting and design of the Onsite Leachate Treatment Plant. Scope of Work was provided. This
change order also extended the performance period to expire on June 28, 2013.
ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO: Bonney, Friend, Kaplan, and Lynch
(Ayes); Stutes and Stephens (Noes).
Kodiak Island Borough Assembly Minutes
April 5, 2012 Page 1038
Resolutions
None.
Ordinances for Introduction
None.
Other Items
1. Assembly Direction to the Treasurer /Finance Director to Publish the 2011 Roll of Real Properties
Subject to Foreclosure.
KAPLAN moved to direct the Finance Director to proceed with the foreclosure publication beginning
May 11,2012.
Per KIBC 3.35.160 Preparation of the foreclosure list. When the assembly elects to proceed under
the Alaska Statutes to enforce the lien of taxes against real property, the treasurer shall, within such
time as the assembly directs, make up a roll in duplicate of all real property subject to foreclosure.
The rolls shall show the name of each person appearing on the latest tax roll as the owner of tax -
delinquent property, a description of each property as it appears on the latest tax roll, the year or
years for which the taxes are delinquent, the amount of delinquent taxes for each year and penalty
and interest thereon accruing the day six months after the day of delinquency of taxes of the latest
year. The treasurer shall endorse on the roll a certificate under his hand and the corporate seal that it
is a true and correct roll of the delinquent taxes of the borough for the years shown. The roll shall be
known as the foreclosure list of the borough for the year in which it is made up, and the original of it
shall be filed with the clerk and remain open to inspection by the public.
ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Friend, Kaplan, Lynch, Stutes, and
Bonney (Ayes); Stephens (No).
2. Approval of a Grant Award in the Amount of $15,000 to Kodiak High School Career Technical •
Student Organization and $24,000 for Purchase of Materials and Equipment to Complete a
Projects Office Conference Room Addition.
LYNCH moved to award a grant in the amount of $15,000 to KHS Career Technical Student
Organization and approve $24,000 for purchase of materials and equipment to complete the addition.
Kodiak Island Borough solicited bids to construct an addition between the two existing Borough
owned cottages on Egan Way to serve as a conference room for use by staff and contractors during
the construction of the Kodiak High School (KHS) Renovation and Remodel project. Wolverine
Construction of Wasilla, AK was the low bidder at $96,000 for the 288sf addition ($333/sf).
Negotiations with the contractor brought the cost down to $77,000. This was still substantially above
the estimate of $50,000 for the simple addition.
Alternate means of providing the addition were investigated and after discussions with KHS the
Borough received a Proposal from the KHS Career Technical Education (CTE) to use the addition as
an instructional project for KHS construction students. They proposed that the Borough provide a
grant in the amount of $15,000 to the KHS CTE program to be used for student stipends and for
supporting the Career Tech Student Organizations (CTSOs) in exchange for timely completion of the
Kodiak Island Borough Assembly Minutes
April 5, 2012 Page 1039
project. Materials and equipment to finish the addition were estimated at $24,000. Total estimated
cost of the project was $39,000.
ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO: Kaplan, Lynch, Bonney, and Friend
(Ayes); Stutes and Stephens (Noes).
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBER COMMENTS
Assembly member Stutes spoke on acquiring a project manager for the KHS Renovation and
Remodel project.
Assembly member Stephens spoke to the Assembly working together towards the same ends.
Assembly member Friend spoke on the upcoming budget meetings.
Assembly member Lynch thanked Mr. Rush for providing his report to the Assembly.
Assembly member Kaplan thanked the Kodiak Womens Resource and Crisis Center for its efforts for
the community.
Announcements
The next Assembly work session would be held on Thursday, April 12 at 7:30 p.m. in the Borough
Conference Room. The next regular meeting was scheduled on Thursday, April 19 at 7:30 p.m. in the
Borough Assembly Chambers.
The Assembly and City Council would hold a joint work session on Tuesday, April 17 at 7:30 p.m. in
the Borough Assembly Chambers.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes, Bonney,
Friend, and Kaplan.
The meeting was adjourned at 8:40 p.m.
KODIAK ISLAND BOROUGH
11111/4 11111
ATTEST: JNome M.
i ik ru Nova M. Javier, MM , Borough Clerk Approved on: April 19, 2012
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April 5, 2012 Page 1040