06/15/2011 Special Meeting Monashka Bay Road Service District
2046 Three Sisters Way 'rS t,1 S H I ,/ L f
Kodiak, AK U u f
Minutes of Special Meeting • I
June 15,2011 { MAR 2 3 2012 f L-.t
Call to Order: Chairwoman Darlene Turner at 7:05pm. i BOROUGH CLERK'S OFFICE
Roll Call: All Board members present (Darlene Turner, Chaz Glagolich, Tom Lance). with 2 Board
positions currently vacant.
Approval of Agenda:
moved by Chaz, Second by Tom - Motion passed
Approval of Minutes: moved to end
Due to questions about some details and edits potentially needed in the Minutes from the previous
meeting and the time it may take to complete the review (May 8, Spring Walk Around Meeting), Lance
requested that Approval of Minutes from previous meeting be moved to end of meeting, out of courtesy
for visitors who are present only for one New Business topic.
MBRSD Members Present: Rick Vahl
Other Guests Present: Woody Koning (KIB), Ken Smith (KIB), and Ryan -MK Construction
Public Comments:
Rick Vahl - enjoys neighborhood (new to area) and trails adjacent (some concern regarding trail
abuse); Woody Koning - mentioned that MBRSD board is not responsible for trails in their normal
functions, but to contact KIB's staff Bud Cassidy for more assistance or concerns.
New Business
Landfill Lateral Expansion:
Woody Koning made a presentation to the MBRSD Board concerning the Landfill Lateral Expansion
Project. The KIB is asking Permission of the MBRSD Board to approve a small encroachment into the
green belt between the landfill and the MBRSD area as the KIB has an Ordinance stating that MBRSD
must approve any KIB actions that impact the Green -Belt.
Motion: Move to approve the Lateral Expansion encroachment impacts on Green -Belt between
landfill and Marmot Drive. (Less than 2 acres near leachate ponds)
Discussion: much discussion transpired about this request from KIB.
Smith and Koning provided information concerning potential impacts to Green -Belt, all impacts
predicted by MB consultants to be from little to none (such as to water quality, to view shed, etc.). KIB
will provide more information to MBRSD concerning current and future landfill leachate- drainage
patterns that filter into the Green -Belt. Mr. Glagolich raised long- running issue about MB roads that
MBRSD assumed responsibility for, and if the KIB expansion of the landfill posses another liability for
MBRSD, and perhaps MBRSD should not approve KIB's request to impact the Green -Belt. Koning
advised that FEMA Hazard Mitigation Program funds might be available for addressing MBRSD road
liabilities and to discuss road concerns with KIB leadership. All MBRSD Board informally agreed that
we should address concerns in a letter to Borough. The Board will keep close watch on landfill lateral
expansion.
Motion (restated by Turner) by Lance, 2nd by Galagolich.
Motion Passed: Permission given to KIB (as requested by Koning) to clear and grub small areas
(less than 2 acres, total) for lateral expansion of KIB Landfill into that portion impacting a Green -Belt
adjacent to MBRSD
Review of Contractor Bids:
Chair Turner reviewed contractor bid sheet with BOD. One contractor was present (Ryan from
MK). Chair Turner did invite other interested bidders to attend meeting through the KIB Facilities
Department.
Motion - Move to approve TC /MK as the road service provider for MBRSD. Motion by Lance,
2nd by Glagolich Passed:
MBRSD will forward selection of TC /MK Construction as preferred contractor for road work
and snow removal services, based on past performance and competitive bid they provided to KIB.
TC /MK rep answered Board questions regarding bid items. According to Ryan, TC /MK is very
cost - competitive with some frequently used equipment, such as the road grader, and other factors, hence
their lower bids.
Public Comments: None
Approval of Minutes (moved from top of Agenda)
Motion Move to Approve the Minutes from May 8, 201 1 Meeting by Lance, 2nd by Galagolich.
Turner made several clarifications to meeting minutes from Spring walk around.
A priority of necessary maintenance by the BOD setting a priority ranking for top 5 items on list_
Board Comments:
Lance .hesitant to use calcium chloride as requested for dust abatement, especially if mixed in
road base (doubts effectiveness in method to be used), so will be curious to see how it works out after the
road work is completed by contractor.
Glagolich - will keep watch on landfill expansion.
Meeting Adjourned: 8:30pm
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Tom ce, Secretary I5at& Darlene Turner, Chai
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