2012-01-26 Work Session Kodiak Island Borough
Assembly Work Session
Thursday, January 26, 2012, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. Discussion Whether to Proceed With the Kodiak Beautification Award
2. Discussion /Planning Guideline for the School District Budget
3. Review of KIBC 2.30.030 Types of Meetings and KIBC 2.30.080 Debate
PACKET REVIEW
PUBLIC HEARING
Ordinance No. FY2012 -17 Amending the Kodiak Island Borough Code of Ordinances Title 2
Administration and Personnel, Chapter 2.120 Parks and Recreation Committee, Section
2.120.010 Committee Created — Duties.
UNFINISHED BUSINESS — None.
NEW BUSINESS
CONTRACTS — None.
RESOLUTIONS
*Resolution No. FY2012 -19 Establishing the Date for the Citizens Board of Equalization
Hearings for the Year 2011 and Establishing the Date When Taxes Become Delinquent.
Resolution No. FY2012 -21 Adopting the Kodiak Island Borough Strategic Plan for the Years
2012 -2016.
Resolution No. FY2012 -22 Amending Resolution No. FY2006 -16 Authorizing the Kodiak Island
Borough to Submit an Application for an Increase in the Amount of a Loan from the Alaska
Clean Water Fund for the Landfill Lateral Expansion Project, Phase I and Phase II.
Resolution No. FY2012 -23 Requesting the Alaska State Legislature to Fully Fund the Energy
Rebate Program.
ORDINANCES FOR INTRODUCTION — None.
OTHER ITEMS
Confirmation of the Mayoral Appointments to the Solid Waste Advisory Board.
Confirmation of the Assembly Appointment to the Service Area No. 1 Board.
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
4ki
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, k_ Kodiak Island Borough
ti � ,� \ Office of the Borough Clerk
twin it k. T - 710 Mill Bay Road
6130 fi Kodiak, Alaska 99615
— �• '4::.:.:,:.--•,..,.,, £ '" Phone (907) 486 -9310 Fax (907) 486 -9391
Kodiak Beautification Awards program is an annual program to reward residential and
commercial property owners that enhance the image of the Kodiak community. This
program will recognize those outstanding properties who create a visible, attractive living
environment for everyone. Anyone who lives in the City or the Borough who has finished a
project enhancing their property within the last year is eligible.
How does the Program work?
The Kodiak Beautification Awards program is done once a year. For a property to be
considered in the program, it must be nominated. The nomination must come from a Kodiak
resident/property owner who is not the owner or occupant of the property being nominated.
Nomination forms are available in the Borough Clerk's Office, Spenard Builders Supply, or
the Kodiak Island Visitors Convention Bureau. There is no fee to submit a nomination.
Nomination period is February of the previous year to January of the following year.
Nomination forms must be turned in by February 1. Awards will be presented in March
during an Assembly meeting.
The Selection Committee is composed of the following:
1. Borough Assembly Representative
2. City of Kodiak Representative (Need a recommendation)
3. Spenard Builders Supply Representative
4. KICVB Director
5. Chamber of Commerce Representative (Need a recommendation)
The Committee will meet in February to select the awardees.
The Award Categories are: Residential Award and Business Award
How are the properties judged?
The premise of the program is to reward those who take pride in their residential and /or
commercial property. This does not necessarily mean the "nicest" or "newest" property but
those that are being improved on or maintained exceptionally well.
The main criteria for judging includes:
• The architectural quality of the property and overall curb appeal.
• The condition and quality of the yard maintenance.
• The condition and quality of the exterior of the property.
The properties are judged from the front of the property only.
KODIAK BEAUTIFICATION AWARD NOMINATION FORM
Submitter's information:
Name:
Street Address:
Home phone: Cell phone:
Email address:
Kodiak Beautification Award nomination information below:
Owners (if known):
Physical Address:
Phone Number: Other contact #:
(Owner will be contacted only if selected for an award.)
Provide reasons for nomination below. You may describe the improvements made on the overall
appearance, neatness of the property, upkeep, maintenance, exceptional design, or other
characteristics which will exemplify pride of properly maintenance, You may attach pictures, reports
and /or documents that are relevant to your nomination.
Nomination period is February of the previous year to January of the following year.
Nomination forms must be turned in by February 1
at the Office of the Borough Clerk
710 Mill Bay Road, Room 101, Kodiak, AK 99615
Phone: (907) 486 -9310
," Kodiak Island Borough
MEMORANDUM
TO: Kodiak Island Borough Mayor and Assembly
THROUGH: Rick Gifford, Borough Manager Ma
FROM: Karleton Short, Finance Director IN
SUBJECT: Estimated School Budget lI
DATE: January 24, 2012
Attached are estimates of the Borough's school district education expenditures for FY2013.
The first attachment assumes that the Borough will increase the appropriation to the school
district at the same percentage as the increase in our taxable property. At this time we estimate
that our property values will increase by 4% which will increase property tax revenues $332,836
at our current mill rate for education support of 9.09 mills.
The second attachment assumes that the Borough will not increase the direct appropriation to the
School District. Some of our education costs will probably go up regardless.
At this time we are planning on doing a $25,000,000 bond sale in late July or early August. We
would not have to make a principal payment on this issue in FY2013 but would have to make
one coupon payment.
This will increase our debt service costs about $761,449. This is about .73 mills.
This estimate does not take into account any changes to School District Funding or Expenditures
except those provided by the Borough. The School District may have increases in Salaries,
electric costs, etc. to deal with.
Fund 201- Education Support
Revenues Budget Est. Actual FY2013 Est FY2013 Increase
Property Tax -9.09 mills 9,577,879 9,438,914 9,771,750 332,836
Motor Vehicle Tax 250,000 250,000 250,000 -
General Fund 331,871 331,871 331,871 -
Facilites Fund 90,600 90,600 112,198 21,598
Total 10,250,350 10,111,385 10,465,819 354,434
Expenditures
Mental Health 381,350 381,350 381,350 -
Audit 30,000 41,000 41,000 -
Audit - Out of Pocket 7,000 7,000 7,000
Insurance and Bonding 150,000 194,119 203,825 9,706
Property Insurance 91,000 106,855 112,198 5,343
Snow Removal 110,000 41,927 115,500 5,500
Transfer to KIBSD 9,481,000 9,481,000 9,955,050 474,050
Total 10,250,350 10,246,251 10,815,923 501,599
Net Change 134,866 350,104 147,165
Fund 300 School District Debt Service
FY2012 Debt Service 3,549,803 3,549,803 4,311,252 761,449
Total Increase 4,661,356 908,614
Increase Needed
Projected total Assessed Value 1,039,223,833 1,075,000,000 1,091,185,025
Mill rate increase needed 0.87
Or a little more than 3/4 of a mill
Fund 201- Education Support
Revenues Budget Est. Actual FY2013 Est FY2013 Increase
Property Tax - 9.09 mills 9,577,879 9,438,914 9,771,750 332,836
Motor Vehicle Tax 250,000 250,000 250,000 -
General Fund 331,871 331,871 331,871 -
Facilites Fund 90,600 90,600 112,198 21,598
Total 10,250,350 10,111,385 10,465,819 354,434
Expenditures
Mental Health 381,350 381,350 381,350 -
Audit 30,000 41,000 41,000 -
Audit - Out of Pocket 7,000 7,000 7,000
Insurance and Bonding 150,000 194,119 203,825 9,706
Property Insurance 91,000 106,855 112,198 5,343
Snow Removal 110,000 41,927 115,500 5,500
Transfer to KIBSD 9,481,000 9,481,000 9,481,000 -
Total 10,250,350 10,246,251 10,341,873 27,549
Net Change 134,866 (123,946) (326,885)
Fund 300 School District Debt Service
FY2012 Debt Service 3,549,803 3,549,803 4,311,252 761,449
Total Increase 4,187,306 434,564
Increase Needed
Projected total Value 1,039,223,833 1,075,000,000 1,091,185,025
Mill rate increase needed 0.42
Or close to 1/2 of a mill
1 Introduced by: KIB Manager
2 Requested by: KIBSD Board
Drafted by: Finance Director
3 Introduced on: 05/20/2010
4 Adopted on: 05/20/2010
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY 2011 -01
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
10 ESTABLISHING THE MINIMUM AMOUNT OF FUNDS TO BE MADE
11 AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH
12 SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING
13 JULY 1, 2010 AND ENDING JUNE 30, 2011
14
15 WHEREAS, Kodiak Island Borough Code of Ordinances 3.08.030B provides that the
16 Kodiak Island Borough Board of Education shall submit the proposed budget and local
17 support requirements for the schools by the thirtieth of April; and
18 WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed
19 budget and local support requirements for the schools on April 30 and
20 WHEREAS, within thirty days after receipt of the school district budget, the assembly shall
21 determine the amount of funds to be made available from local sources for school purposes
22 and shall furnish the Board of Education with a statement of the sum to be made available;
23 and
24 WHEREAS, the Board of Education has submitted a proposed budget of $42,890,142 that
25 includes a Kodiak Island Borough contribution for FY2011 of $10,713,469, of which
26 $9,793,119 is appropriation, and $920,350 is for in kind services; and
27 WHEREAS, the amount of funds to be appropriated from local sources for school
28 purposes will be incorporated into Ordinance No. FY2011 -01, the Borough's fiscal year 2011
29 appropriation and tax levy ordinance; and
30 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
31 BOROUGH that the minimum amount to be made available to the Kodiak Island Borough
32 School District from local sources for the fiscal year ending June 30, 2011 is set at
33 $10,275,350, $9,300,000 in direct appropriation and $975,350 for in -kind services.
34 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE
35 KODIAK ISLAND BOROUGH that a determination regarding additional funding may be
36 made available to the Kodiak Island Borough School District based upon federal, state, and
37 local funding available for the fiscal year ending June 30, 2011.
38
Kodiak Island Borough Resolution No. FY2011 -01
Page 1 of 2
39 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE
40 KODIAK ISLAND BOROUGH any in -kind service expenditures over the budgeted amounts
41 will have to be absorbed by the Kodiak Island Borough School District.
42 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
43 THIS TWENTIETH DAY OF MAY, 2010
44
45 KODIAK ISLAND BOROUGH
46
47
48
4 9 Je' ome M. Selby, Borougf
50
51 ATTEST:
52
54 — fi n
54
55 Nova M. Javier, MC, Borough Clerk
Kodiak Island Borough Resolution No. FY2011 -01
Page 2 of 2
MEETINGS OF DIFFERENT BOROUGHS IN ALASKA
Municipality How Often Starting Time Adjournment
Kodiak Island Borough Every first and third Thursday 7:30 p.m. 11:30 p.m. /may be extended by two- thirds until
of each month midnight to set time and place for resumption
Kenai Peninsula First and third Tuesday of each Cp. . No special action after 11:30 p.m. and before 8 a.m.
Borough month Adjourn by 11:30 p.m.
Fairbanks North Star Hold regular meetings 6 p.m. No transaction of any business after 11:30 p.m. and
Borough beginning on alternate before 7 a.m. (except for the adoption of the budget and
Thursdays of each month appropriation for education.)
unless the presiding officer
schedules otherwise.
Ketchikan Gateway First and third Monday of each Usually held at 5:30 The meeting must adjourn by 10:00 p.m. unless that
Borough month; provided, that if any p.m./ Assembly may deadline is extended to 10:30 p.m. by a motion
such Monday falls on a change time and it approved by a majority vote of the assembly members
borough holiday, the regular requires 4 weeks present. Any extension beyond 10:30 p.m. requires a
meeting shall be held on the advance notice unanimous vote.
next day
Matanuska - Susitna held on the first and third 6 p.m. The assembly shall adjourn not later than 10 p.m. and
Borough Tuesday of each month may not reconvene any earlier than 9 a.m. the next day.
However, by two- thirds consent of the assembly the
meeting may be extended for up to one hour
Municipality of Twice each on Tuesday 5 p.m. Adjournment, which shall be promptly at 11 p.m.;
Anchorage provided, however, by two- thirds vote of the assembly,
adjournment and business before the assembly may be
continued past 11 p.m. until 12 midnight.
City and Borough of Third Monday of each month 7 p.m. Time of Adjournment. Meetings will adjourn at 11:00
Juneau p.m. unless extended
by a vote of at least six members.
City and Borough of Second and Fourth Tuesday 6 p.m. 10:30 p.m. unless extended by unanimous vote of
Sitka members present.
City and Borough of Second and Fourth Tuesday 7 p.m. No time provision for adjournment.
Wrangell
City and Borough of First and Third Tuesday 7 p.m. No later than 11 p.m. unless extended by majority vote
Yakatat
•
•
THIS IS SUGGESTED LANGUAGE ONLY. THE ASSEMBLY MAY REVISE IT AS IT WISHES. IT ALSO NEEDS
REVIEW BY LEGAL COUNSEL.
2.30.030 Types of meetings.
A. Regular Meeting. The assembly shall meet in the borough assembly chambers, in the borough administration building,
Kodiak, Alaska, and are to commence at 7:30 p.m. (6:30 p.m. or insert a different time here) on the first and third
Thursdays of each month, or such other time and place as may be designated in the notice of the meeting.
If possible, public notice of changed or cancelled meetings shall be made in at least one newspaper of general circulation
in the borough. Otherwise, a public service announcement should be sufficient. A regular meeting of the assembly may be
canceled by the assembly; however, if no quorum exists or there is an emergency, it may be canceled by the mayor.
Meetings shall adjourn at 11:30 p.m. (10:30 p.m. or insert a different time here) unless the time is extended by a majority
of -- the vetes -to -which vote of the assembly is entitled. The Assembly shall not transact any business after 11 p.m. except
for the following purposes:
1. Setting the time and place of the resumption of the meeting. If time is not set the items shall be carried over to the
following regular meeting or taken up at a special meeting called for that purpose.
2. Adopting the borough budget.
3. Adopting the resolution establishing the amount of funds to be made available from local sources for the Kodiak
Island Borough School District.
This rule for adjournment does not apply to work sessions, special meetings, or emergency meetings of the Assembly.
shall be extended to set the time and place for resumption of the meeting.
Clerk's note: Special meetings and work sessions do not specify the time they need to commence.
KODIAK ISLAND BOROUGH CODE
REGARDING DEBATE
KIBC 2.30.080 Debate.
A. Decorum in Debate. When any assembly member is about to speak in debate or deliver any
matter to the assembly, he shall address himself to the chair and, being recognized, confine
himself to the question under debate. No assembly member shall impugn the motive of any
assembly member's vote or argument and shall avoid personalities. An assembly member
who is speaking may not be interrupted to make a motion, even one with high priority like
the motion to adjourn.
B. Order of Speaking.
1. The manager, a delegate to the assembly, or any assembly member, when desiring
to speak at an assembly meeting, shall respectfully address the chair and shall
refrain from speaking until recognized.
2. When two or more persons request recognition at the same time, the chair shall
determine which one shall speak first.
C. Point of Order. If any assembly member, in speaking or otherwise, transgresses the rules of
the assembly, the chair shall call him to order, or any other assembly member may rise to a
point of order. The assembly member called to order shall immediately cease speaking and
cease the action to which he was called to order. The chair or assembly member rising to
point of order shall state the offense committed and the assembly member called to order
shall then be heard in explanation or justification. The chair shall then rule on the point of
order. Any assembly member may challenge a ruling of the chair and, if duly seconded, the
chair's ruling shall not stand unless affirmed by a majority vote of the assembly.
D. Private Conversations. When an assembly member is speaking, the assembly shall be in
order and no private conversations shall be carried on.
E. Recognition to Speak. No assembly member shall be recognized to speak on the same
question a second time until every assembly member choosing to speak has spoken except
the mover of the question, who may open and close the debate. The chair may take part in
the discussion of any matter before the assembly.
F. The chair may recognize a citizen to address the assembly upon request of an assembly
member, unless objected to by two or more assembly members. Remarks by a citizen so
recognized may relate only to a question before the body. [Ord. 98 -02 §4, 1998; Ord. 86-13 -
O(A) §3, 1986; Ord. 79 -11 -0, 1979. Formerly §2.17.080].
INFORMATION REGARDING DEBATE
ROBERT'S RULES OF ORDER NEWLY REVISED, 11 Edition
Requested by Mayor Selby and Deputy Presiding Officer Friend
Page /Line(s)
16/9 It is sometimes desirable to adopt a rule establishing the society's order of
business.
16/10 A rule relating to the length or number of speeches permitted each member in
debate is often found necessary.
43/4 -15 In the debate, each member has the right to speak twice on the same
question on the same day *, but cannot make a second speech on the same
question so long as any member who has not spoken on the question desires
the floor. A member who has spoken twice on a particular question on the
same day has exhausted his right to debate that question for that day.
Without the permission of the assembly, no one can speak longer than
permitted by the rules of the body or, in a non - legislative assembly that has no
rule of its own relating to the length of speeches, longer than ten minutes.
Note: The assembly is a legislative body. The ten minute rule is for a non -
legislative Assembly.
If the Assembly finds it necessary to adopt a rule relating to the length or number of speeches
permitted each member, you can amend existing KIBC 2.30.080. Below is an example from
Ketchikan Gateway Borough regarding limiting debate with the provision of extending the limits
by two- thirds (2/3) vote.
KETCHIKAN
5.35.030 Motions, debate and discussion.
(c) The chair may use personal discretion in deciding whether or not to limit the length and
number of times a person may speak in debate. In the event the length and number of times a
person may speak is limited by the chair, the limitations shall be as follows: No member can
speak more than twice to the same question and each time shall be limited to no longer than ten
(10) minutes. These limitations shall begin from the time the limitations are imposed regardless
of what speeches have been already given. The assembly may extend these limitations through
adoption of the motion to "extend the limits of debate" which require a two- thirds (2/3) vote
without debate.
This is suggested language only. The Assembly may revise it as it wishes. It also needs
review by legal counsel. This is provided to help you in your discussion.
KIBC 2.30.080 Debate.
A. Decorum in Debate. S • - • • • : • - ---- •
the motion to adjourn.
Debate must be confined to the merits of the pending question. Assembly members must
address their remarks to the chair, maintain a courteous tone, and — especially in reference
to any divergence of opinion — should avoid injecting a personal note into debate. An
assembly member must never attack or make any allusion to the motives of other assembly
members. Staff members, assembly members, and other officials should be referred to by
their titles and should avoid mention of names as much as possible. (Roberts Rules of
Order, page 43, Lines 15 -23)
B. Order of Speaking.
1. The manager, a delegate to the assembly, or any assembly member, when desiring to
speak at an assembly meeting, shall respectfully address the chair and shall refrain
determine which one shall speak first.
1. Until a matter has been brought before the Assembly in the form of a motion
proposing specific action, it cannot be debated. The motion must be made by an
assembly member, after which it must be seconded by another assembly member.
2. The maker of the motion has the opportunity to speak first and last.
3. No assembly member shall be recognized to speak on the same question a second
time until every assembly member choosing to speak has spoken.
4. The chair may recognize a citizen to address the assembly upon request of an
assembly member, unless objected to by two or more assembly members. Remarks
by a citizen so recognized may relate only to a question before the body. (Some of
the wording was derived from Roberts Rules of Order, pages 379 -381)
C. Limitations on debate.
1. Length of time. An assembly member, having obtained the floor while a debatable
motion is immediately pending, can speak no longer than (insert here) minutes
unless they obtain the consent of the Assembly.
2. Number of speeches per motion. No assembly member can speak more than twice
to the same question and each time shall be limited to no longer than (insert herel
minutes.
3. The assembly may extend these limitations through adoption of the motion to
"extend the limits of debate" which requires a two - thirds (2/3) vote without debate.
4. Under this rule, assembly members can still speak twice on each amendment that
may be moved, and so on. (Wording from Roberts Rules of Order, pages 387 -390)
D. Point of Order.
1. If any assembly member, in speaking or otherwise, transgresses the rules of the
assembly, the chair shall call him to order, or any other assembly member may rise to a
point of order. The assembly member called to order shall immediately cease speaking
and cease the action to which he was called to order.
2. The chair or assembly member rising to point of order shall state the offense committed.
3. The assembly member called to order shall then be heard in explanation or justification.
4. The chair shall then rule on the point of order.
5. Any assembly member may challenge a ruling of the chair and, if duly seconded, the
chair's ruling shall not stand unless affirmed by a majority vote of the assembly. • F. - ---- • - - -- -- - -- '-- -- - --- -
rocognizod may rolato only to a quoction boforo tho body.
HOW TO APPLY THE AMENDMENTS
Processing a Motion /Time Limits Limiting or Extending the Limit of Debate
Member: Move to adopt Resolution No. FY2012 -01. "Motion to adopt Resolution No. FY2012 -01 is on the
Second Member: I second that. floor."
The maker of the motion has priority to speak first.
All members of the Assembly are allowed 10 minutes each. Member: I move to limit debate for a total of 30 minutes
After all members are given the opportunity to speak, they will be
given the opportunity for second time to speak for additional 10 on this main motion. Limit the debate to two minutes per
minutes each. speaker.
While the main motion is pending, if a first amendment is offered: Second Member: I second that.
Member: Move to amend Resolution No. FY2012 -01 by (inserting;
striking out wording as follows:
Second Member: I second that. This motion:
The maker of the motion has priority to speak first. • Needs a second.
All members of the Assembly are allowed 10 minutes each.
•
After all members are given the opportunity to speak, they will be Is not debatable.
given the opportunity for a second time to speak for additional 10 • Is not amendable.
minutes each. • Needs a two - thirds vote.
While the main motion is pending, if an amendment to the amendment
is offered:
Member: Move to further amend Resolution No. FY2012 -01 by Chair: It is moved and second that we limit the debate for
(inserting; striking out wording as follows: 30 minutes.
Second Member: I second that. Roll call vote:
The maker of the motion has priority to speak first.
All members of the Assembly are allowed 10 minutes each. • 2/3 of 7 is 5
After all members are given the opportunity to speak, they will be • 2/3 of 6 is 4
given the opportunity for a second time to speak for additional 10
• minutes each. 2/3 of 5 is 4
• 2/3 of 4 is 3
Main motion: 20 minutes each assembly member Chair: There are two - thirds vote in the affirmative. We
First amendment: 20 minutes each assembly member
Second amendment: 20 minutes each assembly member will have the 30 minutes limit on this main motion.
Total of one hour for each assembly member.
KODIAK ISLAND BOROUGH
WORK SESSION
Work Session ofJANlm o 19,
Please PRINT your name Please PRINT your name
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