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11/03/2011 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting November 3, 2011 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, November 3, 2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major John Quinn of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Carol Austerman, Tuck Bonney, Jerrol Friend, Dave Kaplan, Chris Lynch, Mel Stephens, and Louise Stutes. Staff members present were Manager Rick Gifford, Finance Director Karl Short, Borough Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. APPROVAL OF AGENDA AND CONSENT AGENDA FRIEND moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Manager Gifford presented the Employee of the Quarter Award to Jessica Basuel, Interpretive Specialist at the Kodiak Fisheries Research Center. CITIZENS' COMMENTS None. COMMITTEE REPORTS Assembly member Kaplan reported that the Kodiak College Council would meet at the Kodiak College on Friday, November 4, 2011 at 7 a.m. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Reported on the following: • Legislative information from Federal Lobbyist Brad Gilman which included an update of the PILT and Secure Rural School Program. • Alaska Department of Transportation and Public Facilities released its 2011 Economic Impacts of Alaska Airports which included the Kodiak Airport. • The Finance Department reported that the value of fish reported on several tax forms for the third quarter of 2011 had increased approximately $12 million, an increase of 23 %. • The date confirmed for the Legislative Reception in Juneau was Wednesday, March 21, 2012. • Out of town November 6 -11 to attend the Alaska Municipal Managers Association Meeting and the Alaska Municipal League Conference in Fairbanks. Kodiak Island Borough Assembly Minutes • November 3, 2011 Page 986 MESSAGES FROM THE BOROUGH MAYOR Mayor Selby provided the following information: • Requested the Assembly to review the draft solicitation letter requesting donations and contributions for the Legislative Reception. • Recognized Ruth Brechan as an Alaska Pioneer and sent condolences to the family on her recent passing. • Met with co- directors from the Kodiak Fisheries Industrial Technology Center under its new name, and reviewed the change -over. • Encouraged the community to share and recognize those in need during the upcoming holiday season. UNFINISHED BUSINESS None. NEW BUSINESS Reorganization of the Kodiak Island Borough Assembly 1. Election of the Deputy Presiding Officer. Mayor Selby opened the nominations. BONNEY moved to nominate Assembly member Friend as Deputy Presiding Officer. STUTES moved to close the nominations. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. STUTES moved to cast a unanimous ballot for Assembly member Friend as Deputy Presiding Officer. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Bonney, Friend, Kaplan, Lynch, Stephens, and Stutes. Contracts None. Resolutions None. Ordinances for Introduction 1. Ordinance No. FY2012 -11 Amending Title 3 Revenue and Finance Chapter 3.55 Transient Accommodations Tax Section 3.55.025 Allocation of Sales Tax Proceeds. AUSTERMAN moved to adopt Ordinance No. FY2012 -11 in first reading to advance to public hearing at the next regular meeting of the Assembly. The ordinance was a clean -up ordinance to correct an error in KIBC 3.55.025 to reflect that there was only one village in Kodiak which was the Village of Karluk and five second class cities which were the Cities of Akhiok, Larsen Bay, Port Lions, Old Harbor, and Ouzinkie. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Friend, Kaplan, Lynch, Stephens, Stutes, and Austerman. Kodiak Island Borough Assembly Minutes November 3, 2011 Page 987 2. Ordinance No. FY2012 -12 Repealing Sections of Ordinance No. FY2007 -09 Authorizing an Amendment to the Borough's Participation Agreement With the Public Employees Retirement System (PERS) of Alaska and to Change the Borough Code of Ordinances to Exclude Participation of Elected Officials. STUTES moved to adopt Ordinance No. FY2012 -12 in first reading to advance to public hearing at the next regular meeting of the Assembly. Ordinance No. FY2007 -09 was adopted by the Kodiak Island Assembly on October 5, 2006, which allowed sitting assembly members to continue participation in the PERS system but would not allow newly elected officials to join the program. As written, Ordinance No. FY2007 -09, was not acceptable to the State of Alaska PERS system because the Borough had to let all elected officials participate in PERS or exclude all elected officials from participation. This repeal allowed elected officials to participate in the State PERS program subject to PERS Regulations. Sections 3 and 4 of Ordinance No. FY2007 -09 dealing with Assembly members being able to participate in the borough health and life insurance plan would remain in the Kodiak Island Borough Code of Ordinances. Assembly member Stephens spoke against Ordinance No. FY2012 -12 and suggested postponing the ordinance. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Friend, Kaplan, Lynch, Stutes, Austerman, and Bonney (Ayes); Stephens (No). Other Items 1. Declared a Seat on the Monashka Bay Road Service Area Board Vacant. This item was approved under the consent agenda. Mr. Dave Sundberg was elected as a write -in during the regular election of October 4, 2011. Mr. Sundberg declined to assume the duties as a board member of the Monashka Bay Road Service Area board. The Assembly accepted the declination notice provided by Mr. Sundberg for the seat term to expire October 2014 on the Monashka Bay Road Service Area Board, declared the seat vacant, and directed the Borough Clerk to advertise the vacancy per Borough code. 2. Declared a Seat on the Solid Waste Advisory Board Vacant. This item was approved under the consent agenda. On Monday, October 17, 2011, Ms. Sandra West submitted a notice of resignation from the Solid Waste Advisory Board for a term to expire December 2013. The Assembly accepted, with regret, the resignation of Ms. West from the Solid Waste Advisory Board for a term to expire December 2013, and directed the Borough Clerk to advertise the vacancy per Borough Code. 3. Declared a Seat on the Kodiak Workforce Regional Advisory Council Vacant. This item was approved under the consent agenda. Prior to being elected to the Borough Assembly on October 4, 2011, Mr. Tuck Bonney served on the Kodiak Workforce Regional Advisory Council (KWRAC) as the Agriculture and Natural Resources designated representative. Per Borough Code, Assembly members may serve on boards, commissions, etc. as ex- officio members only; therefore, requiring that the seat currently held by Mr. Bonney be vacated. The Assembly declared the Agriculture and Natural Resources seat on the Kodiak Island Borough Assembly Minutes November 3, 2011 Page 988 Kodiak Workforce Regional Advisory Council vacant and directed the Borough Clerk to advertise the vacancy per Borough Code. 4. Mayoral Appointments of Assembly Member Representatives to Boards and Committees. FRIEND moved to confirm the mayoral appointments of assembly member representatives to Boards, Committees, Commissions, and Councils. The Mayoral appointments of assembly member representatives to the different boards, committees, commissions, and councils. The Architectural Review Board Jerrol Friend Economic Development Committee Jerome Selby Emergency Services Council Jerome Selby Fisheries Oceanic Research Board Jerome Selby Joint Building Code Review Committee Jerrol Friend Kodiak College Council Dave Kaplan Kodiak Fisheries Advisory Committee Louise Stutes Parks and Recreation Committee Chris Lynch Project Advisory Committee (Zoning Code Revision) Louise Stutes Providence Health System Service Area Board Carol Austerman Providence Kodiak Island Counseling Center Advisory Council Tuck Bonney School District Budget Advisory Committee Mel Stephens School District Facilities Review Committee Chris Lynch School District Strategic Planning Committee Carol Austerman Solid Waste Advisory Board Dave Kaplan ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stephens, Stutes, Austerman, Bonney, and Friend. CITIZENS' COMMENT None. ASSEMBLY MEMBER COMMENTS Assembly member Stephens asked that the Assembly not cancel regular meetings for the convenience of the public. He reported that a primary goal of his for the next two to three years was to try and see that the Kodiak High School Remodeling and Renovation Project be completed within the budget and on time. Assembly member Stutes requested a meeting with those involved in the Kodiak High School Remodeling and Renovation Project for an update. Assembly member Bonney thanked the Kodiak community for its support on his recent election to the Borough Assembly. Assembly member Friend wished the community a Happy Thanksgiving and asked everyone to drive carefully. Assembly members Kaplan, Lynch, and Austerman congratulated Employee of the Quarter Award recipient Jessica Basuel. Assembly Austerman expressed her condolences to the Brechan family. Kodiak Island Borough Assembly Minutes • November 3, 2011 Page 989 Announcements Mayor Selby announced that the Borough Clerk's Office would be closed November 8 and 9, and would reopen for business on Thursday, November 10, at 8 a.m. The Mayor and members of the Assembly would be traveling to Fairbanks November 7 -11 to attend the Alaska Municipal League Conference. The Assembly work session scheduled for Thursday, November 10, 2011, and the regular meeting scheduled for Thursday, November 17, 2011, had been cancelled. The Assembly, Planning and Zoning Commission, and the Project Advisory Committee would meet in a Special Work Session on Thursday, November 17, 2011, at 7:30 p.m. in the Borough Assembly Chambers. The Borough offices would be closed Friday, November 11, 2011, in observance of Veteran's Day, and Thursday, November 24 and Friday, November 25, in observance of the Thanksgiving holiday. The next Assembly work session would be held on Tuesday, November 29, 2011, at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, December 1, 2011, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT STUTES moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stephens, Stutes, Austerman, Bonney, Friend, and Kaplan. The meeting was adjourned at 8:10 p.m. KODIAK ISLAND BOROUGH ATTEST: Je eme M. Selby, Mayor • t . ,, I " �l ova M. Javier, / , Borough Clerk Approved: December 15, 2011 Kodiak Island Borough Assembly Minutes • November 3, 2011 Page 990