2011-12-08 Work Session Kodiak Island Borough
Assembly Work Session
Thursday, December 8, 2011, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. Alaska Waste Recycling Status Report
PACKET REVIEW
PUBLIC HEARING
Ordinance No. FY2012 - 13 Rezoning Certain Lots Along Spruce Cape Road From R1- Single
Family Residential To R2 -Two Family Residential (P &ZC Case 12 -002).
Ordinance No. FY2012 - 01A Amending Ordinance No. 2012 -01 Fiscal Year 2012 Budget By
Amending Budgets to Account for Various Revenues that Are Over Budget, Provide for
Additional Expenditures, Budget New Projects, Accept Grants, and Move Funds Between
Projects.
UNFINISHED BUSINESS — None.
NEW BUSINESS
CONTRACTS
Contract No. FY2012 - 15 Professional Services Agreement for Fisheries Analyst Consulting
and Related Services.
Contract No. FY2012 - 16 Kodiak High School Addition /Renovation Mill Bay Parking Lot Project.
RESOLUTIONS
Resolution No. FY2012 - 13 Urging the North Pacific Fishery Management Council to Provide
for Videoconferencing and Other Means of Remote Communication for Its Meetings.
Resolution No. FY2012 - 14 Certifying the FY2012 Shared Fisheries Business Tax Program
Application to be True and Correct.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2012 - 14 Rezoning a Parcel of Land at the Intersection of Rezanof Drive and
Otmeloi Way From RR1 -Rural Residential One Zoning District To B- Business Zoning District.
(P &Z Case 12 -014)
OTHER ITEMS
Confirmation of Mayoral /Assembly Appointments to Various Boards, Commissions, and
Committees.
MANAGER COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
um
”•= .-.4:-:". H k Y z. i + . s,kr < & J y e am-4-.74x. ^I
b t6' i, otyt i Fve?. 9y , r4 s 7,.,;v $ v cr y ,; vaw' n yf 'T K 'lp ae-L,t- vr4.,x p 'y^ r yr
n
IZA ; . } as a s ',-- . a`le ,, airs 3,t w. , g`s Z".. .`C '
r fr, •1 " p ..t .si t 4A 4 KC r sas h° ' 1�r m � l 5� �` v 4
'k i .� ,.
4 3 m y s F' o ' e v +2r ii ' ia � 4
i
i 4, Ni +, � . , r 'r` ` *° 'f' Y '�u 3 - +' + yp x ,, . ,,. . � [ l x
4 .'h ,e - r,� § it ' �" c4bi . _, xq+Xt = .� lle ,r 9^ "' ,,E
'' S '+'� w.- Si w s f"'+X` a „ . , 'Cam ; �'* '�' .,; $ b'
, m.,+y ;z4c,I fi $, i " , P , 'T y `., 'G' a " $ * -'}'+1 ' ' a - t t o 4 ir
„,,S. e ∎t, l' t , gr ,ZO 4 K 4. — $ � 4 1' .ct mat ` At
054E „ - y a s 4.4 ......4,-..... ......4,-..... e` t v ,, s. r .4 " .
�,. �
x , L �, i iV $ 44 :- s,:.. ' a ,,,t SY, 'i " f t � ' i A �%�, � t t '� a }`� t`- � �'. ,,
{e S -" Y 1 ry � k 4 F , � S ;:.,-_,,w _ i J' 't.
5'' { "°3'V . r e ms, - 1 E�f G W4. 4 te 7 ., - . e , y l , +i •
+ " . i''% 0 : t� . 5 `� •
S ' . � k < ' F 'ep w � r t _pm
.a i ,` > t >, t , y e t- '+'l �' tl r K �. , lift
r ,o , f 4 }'
vA k t, `� yP
+ ;.../ : t - wAtV . ,. ... 4 e..- ., . Ipt S
0-,, ur � � ,. *
EXCLUSIVE
SERVICE CONTRACT
FOR
RESIDENTIAL AND COMMERCIAL
REFUSE
COLLECTION AND TRANSPORTATION
To RIB LANDFILL
BETWEEN
KODIAK ISLAND BOROUGH
AND
ALASKA PACIFIC ENVIRONMENTAL SERVICE, LLC
MAY 2010
r , b-4' COLLECTION SERVICES CONTRACT I Kodiak Island Borough, AK
(6) providing endorsements extending coverage of claims made insurance policies, if KIB
waives the claims made requirement and allows claims made insurance policies,
(7) any other provision that expressly states that it survives the Termination Date (such
transfer of Cart ownership to KIB), and
(8) any right of either Party vested and any obligation of either Parties accrued before the
Termination Date.
After the Termination Date,. Contractor has no other Performance Obligations or rights under
this Contract.
3.03 Contractor's Obligations Upon Expiration or Termination. OBLIGATIONS IN
THIS SECTION SURVIVE THE EXPIRATION OR TERMINATION OF THIS
CONTRACT. If Contractor is not awarded an agreement to continue to provide MSW
Management Services substantially similar to Contract Services after the expiration or
termination of this Contract, prior to and after that expiration or termination, Contractor will
cooperate fully with KIB and the succeeding contractor(s), licensee(s), permittee(s) or other
Person(s) providing MSW Management Services to assure a smooth, efficient, orderly, timely
and effective transition of and delivery of MSW Management Services to Contractor's former
Customers.
3.04 New Contract. This Contract is a new obligation between the Parties and is a novation,
substitution and replacement for any contract or agreement between the Parties entered into
before the Contract Commencement Date with respect to Contract Services.
ARTICLE 4: REFUSE COLLECTION AND TRANSPORTATION TO KID LANDFILL
4.01 Scope of Services and Specifications. Beginning on the Contract Commencement
Date (or Collection Commencement Date, if specified), Contractor will provide Contract
Service and satisfy Performance Obligations in Attachment4.
ARTICLE 5: FUTURE PROGRAM CONSIDERATION: RECYCLABLES
COLLECTION AND PROCESSING
5.01 Right of First Proposal. If KIB intends to implement a recycling program, it will first
solicit a proposal from Contractor under Attachment 5.
ARTICLE 6: DROP BOX COLLECTION AND TRANSPORTATION
6.01 Scope of Contract Services and Specifications. Beginning on the Contract
Commencement Date, Contractor will provide Contract Service and satisfy Performance
Obligations in Attachment 6.
`ll'forl COLLECTION SERVICES CONTRACT I Kodiak Island Borough, AK
unoccupied Premise becomes occupied or the Customer occupying the Promises have changed,
Contractor will give written notice to the owner or occupant of that Premises that Service is
required unless Contractor has already received a request for Service at that Premise or KIB
revokes provisions of the K113 Code requiring mandatory Service.
4 -14.01 Compensatory damages. Contractor will pay KIB the following Reimbursement
Costs:
(t) for enforcing any Performance Obligation to deliver Refuse to KIB Landfill or
Solid Waste to any other approved Solid Waste Management Facility, and
(2) following a breach of that Performance Obligation, to monitor Contractor's
Vehicles routes.
ATTACHMENT 5: FUTURE PROGRAM CONSIDERATION: RECYCLABLES
COLLECTION AND. PROCESSING .
5 -5.01 MB Recyclables Program Specifications. In addition to any other changes in
Performance Obligations implemented under and subject to the protocol in Article 12, KIB may
direct Contractor to implement a recycling program. KIB may prescribe the scope of recycling
services, performance specifications and performance standards. KIB will request Contractor to
submit a proposal to implement KIB's recycling program under Article 12 before requesting any
other Person to submit a proposal or negotiating with any other Person. However, if KIB and
Contractor do not reach agreement by the end of the period specified in Article 12, KIB may
take either of the actions permitted under 12.02.
ATTACHMENT 6: DROP BOX COLLECTION AND TRANSPORTATION.
6 -6.01 On -call Temporary Dumpster and Roll -off Service.
a. Container delivery. Upon a Customer request, Contractor will deliver a 4 -Cubic Yard
Dumpster or Roll -Off Container in any capacity provided on the Service Fee Schedule at the
following times:
(1) on the same Service Day if a Customer requests Service before 10 a.m. on that
Service Day;
(2) on the next Service Day if the Customer requests Service after 10 a.m. but before
4:00 p.m. on a Service Day, and
(3) within two Service Days, if the Customer requests Service after 4:00 p.m. on a
Service Day.
b. Collection. Beginning on the Collection Commencement Date, Contractor will Collect
all Refuse and C &D Debris in a 4 -yard Dumpster or Roll -off Container at the frequency
requested by the Customer for the corresponding charges listed on the Service Fee Schedule.
c. Container pick up. Contractor will pick up that 4 -Cubic Yard Dumpster or Roll -off
Container within 2 Service Days of a Customer's request or other time agreed to between
Contractor and Customer.
w = .,
! . uo COLLECTION SERVICES CONTRACT Kodiak Island Borough, AK
_ Kodiak Island Borough
e
Engineering & Facilities Department
s „ � � 710 Mill Bay Road
u ` " r v Kodiak, Alaska 99615
„� 1 Phone (907) 486-9343 Fax (907) 486 -939d
pU �7 r ` .. -'� °f'''".- email wkoning @kodtakakus
September 15, 2011
Jeff Riley, Chief Operations Officer
Alaska Pacific Environmental Services
6301 Rosewood Street
Anchorage, AK 99518
Dear M Prim
As you are aware Kodiak Island Borough has adopted aggressive goals for increasing diversion from
its waste stream. Borough staff and Alaska Waste discussed numerous options regarding practical
diversion concepts. The Borough looks to its contract hauler as a valued resource to provide ideas
regarding all manner of waste collection, recycling, and diversion strategies.
Discussion during contract negotiations included the Borough's wishes to establish a
recycling/diversion service agreement with Alaska Waste. The contract describes a methodology to
reach such a change in service in Article 12. Consider this as a Borough request for submission of a
proposal by the end of business October 31, 2011. Please describe a plan for increasing the diversion
fraction from the Kodiak waste stream including associated costs.
I look forward to working with you and your staff in developing this key element of the Kodiak Solid
Waste Plan. Please call 486 -9343 if you have any questions regarding this request, Thank you.
•
Sincerely,
to y Koning. Director
CC: Rick Gifford
Rick Vahl
•
Alaska
October 31, 2011
Woody Koning, Director
Kodiak Island Borough
Engineering & Facilities Department
710 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Koning,
This letter represents our response to your letter dated September 20, 2011,
regarding the Kodiak Island Boroughs (KIB) desire to work with Alaska Waste to
accomplish community wide diversion goals. Alaska Waste has demonstrated its
commitment to environmental stewardship and looks forward to working with
the KIB to achieve its goals to increase the diversion of material from the solid
waste stream.
The new hauling contract established in July of 2010 implemented a standardized
curbside mixed solid waste collection system designed to provide the
infrastructure conducive to adding a curbside recycling program. Alaska Waste
continues to work with the KIB staff to replace residential dumpster service with
roll carts. As the number of residents using roll carts increases, it will present an
opportunity to introduce curbside recycling.
First, focusing on what is achievable today. Alaska Waste is prepared to
immediately introduce a commercial mixed paper /cardboard dumpster service to
the businesses of Kodiak. We will partner with Threshold Services to provide
processing and shipment of the recycle material collected. We have secured a
rate from Threshold Services to provide these services. We will begin to meet
with businesses about their specific needs and show them opportunities to begin
diverting waste from the MSW stream.
The current duplication of residential refuse collection methods makes the
solution for residential recycling more difficult to project. We are not suggesting
duplicating services for residential recycling. However, we are prepared to
provide roll -off containers at the KIB Landfill for residential mixed
paper /cardboard recycling drop off service. Alaska Waste currently provides
these services in Bells Flats and the KIB, and Threshold Services has agreed to
waive the fee. We would assume the same rate structure for the landfill.
The benefits of recycling in Kodiak are directly linked to the footprint at the
Kodiak Landfill. Improved strategies for collecting and processing materials will
give the community of Kodiak an opportunity to achieve the goal stated by the
Kodiak Island Borough Assembly; "to divert 50% of MSW by 2020." Alaska
Waste is committed to working with the staff at the KIB to develop diversion
programs designed to exceed current diversion goals.
I look forward to your support in developing recycling programs that will
contribute to the success of Kodiak. Please call 486 -5308 if you have any
questions.
Sincerely,
t
Rick Vahl
Site Manager
KODIAK ISLAND BOROUGH
WORK SESSION p
Work Session of: newsy 0), aRO(
Please PRINT your name Please PRINT your name
\\„.\\?"
C
)L.
A \
tr.?
--\
v \v/A