2011-10-06 Regular Meeting Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, October 6, 2011, 7:30 p.m., Assembly Chambers
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (0) are considered to be routine and non - controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
5. APPROVAL OF MINUTES
A. Regular Meetings of September 1 and September 15, 2011, and Special Meeting
of September 19, 2011.
6. AWARDS AND PRESENTATIONS
A. Philippine National History Month Proclamation
B. Domestic Violence Awareness Month Proclamation
C. Fire Prevention Month Proclamation
D. Alaska Fire Marshall Special Presentation
E. Certificate of Achievement Award
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments
8. COMMITTEE REPORTS
9. PUBLIC HEARING — None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
13. NEW BUSINESS
A. Contracts — None.
B. Resolutions
1. Resolution No. FY2011 -08A Amending the Composition of the Project
Advisory Committee (PAC).
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Pape 1 of 2
C. Ordinances for Introduction
1. Ordinance No. FY2012 -09 Reestablishing Boards, Committees, and
Commissions as Established in the Kodiak Island Borough Code of
Ordinances Title 2 Administration and Personnel Chapter 2.100 Boards,
Committees, and Commissions.
D. Other Items
1. Hiring for the Position of Solid Waste Manager /Environmental Specialist at
Range 23, Step H.
14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. EXECUTIVE SESSION
A. Borough Clerk's Performance Evaluation.
B. Borough Manager's Performance Evaluation.
17. ADJOURNMENT
18. INFORMATIONAL MATERIALS (No Action Required)
A. Minutes of Other Meetings
1. Planning and Zoning Regular Meeting of July 20, 2011.
2. Womens Bay Service Area Board Regular Meeting of August 2, 2011.
B. Reports
1. Kodiak Island Borough School District Board of Education Special Meeting
Minutes of September 7 and September 12, 2011.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
September 1, 2011
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, September 1,
2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:30 p.m.
The invocation was given by Major John Quinn of the Salvation Army. Mayor Selby led the Pledge
of Allegiance.
Present were Mayor Jerome Selby, Assembly members Carol Austerman, Jerrol Friend, Judy Fulp,
Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager
Rick Gifford, Engineering and Facilities Director Woody Koning, Community Development Director
Bud Cassidy, Finance Director Karl Short, Clerk Nova Javier, and Assistant Clerk Jessica Kilborn.
APPROVAL OF AGENDA AND CONSENT AGENDA
JEFFREY moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of July 21, 2011, and August 4, 2011, were approved under the
consent agenda.
AWARDS AND PRESENTATIONS
Mayor Selby proclaimed September 11, 2011 as "National Moment of Remembrance" encouraging
the Kodiak Community to join in the observances on Sunday, September 11, 2011, of the 10'
anniversary of September 11.
CITIZENS' COMMENTS
Stosh Anderson spoke on behalf of Mr. Jay Johnston in support of Ordinance No. FY2012 - 06.
COMMITTEE REPORTS
Assembly member Stutes provided an update on the Project Advisory Committee regarding the
Code Revisions. She also spoke on the Southwest Alaska Municipal Conference (SWAMC) Board
of Directors meeting scheduled for September 22 -24, 2011.
PUBLIC HEARING
1. Ordinance No. FY2012 -05 Rezoning Tract C, Block 2, Ouzinkie Townsite Subdivision (U.S.
Survey 4871), From R1- Single Family Residential To PL- Public Use Land.
KAPLAN moved to adopt Ordinance No. FY2012 -05.
The Kodiak Kenai Cable Company requested permission to erect a microwave communication
tower on Tract C of the Ouzinkie Townsite in order to extend broadband voice and data services to
Ouzinkie and Port Lions. This service would be comparable to the services that were brought to the
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 1
Kodiak road system by the submarine fiber -optic cable which connected Kodiak with the mainland.
The tower would be located on a parcel of land that was part of the school which housed the
community's 250,000 gallon water tower. This location was also the access road to the facility. It
was this area's elevation overlooking the community that made it important for utilities like water
tanks and communications towers. The future goal was to separate this area from the rest of the
school site and dispose of this parcel to the City of Ouzinkie. The action to dispose of this land
would occur at a future Assembly meeting.
In the meantime, the PL- Public Use Zone was the proper zoning district for all the facilities located
at the location as well as improvements at the school. The Planning and Zoning Commission held a
public hearing on this request at its July 20, 2011 meeting and it was the Commission's
recommendation to approve this rezone. Forty -three public hearing notices were sent out by the
Clerk's Office. There were no responses received by the Clerk's Office.
Mayor Selby opened the public hearing.
Herman Squartsoff spoke in support of Ordinance No. FY2012 -05. He thanked staff for their time
and attention to the matter.
Dave Burns thanked the Assembly for its support on Ordinance No. FY2010 -05.
Mayor Selby closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
2. State of Alaska Alcoholic Beverage Control Board Request for NEW Liquor License Application
for the Roads End, Chiniak, Alaska, License No. 5100 (Applicants: Janice & Norman Botz).
JEFFREY moved to voice non - protest to the State of Alaska Alcoholic Beverage Control Board for
the new liquor license application for the Roads End, Chiniak, Alaska, License No. 5100
(Applicants: Janice & Norman Botz).
The Clerk's office followed KIBC 5.01.030 New License and Transfer Procedure. After investigation,
it was determined that the Borough had no interest that could be protected by protesting the
application. Twelve public hearing notices were mailed on August 15, 2011; there were no
responses returned.
The Roads End also filed a Restaurant Designation Application with the Alcoholic Beverage Control
(ABC) Board that allowed persons under the age of 19 to enter licensed premises for purpose of
non - alcoholic related employment or dining, pursuant to 13AAC 104.715 -795 and AS 04.16.049. 13
AAC 104.725(e) stipulated an application for a new designation of premises under this section
would be approved by the ABC board only if it was approved by the local governing body having
jurisdiction over the area in which the licensed premises existed.
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 2
Mayor Selby opened the public hearing.
Janice Botz spoke in support of the liquor license.
Mayor Selby closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch,
Stutes, and Austerman.
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following:
• The Engineering /Facilities Department and Projects Office construction projects status
report was provided.
• Wished everyone a safe and fun Labor Day holiday.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby commended Manager Gifford, Community Development Director Cassidy, and
Engineering /Facilities Director Koning for the seismic study and structural work that had been
completed. He reported on his attendance at the AML Summer Meeting in Sitka and spoke on the
draft priority list that was discussed at the meeting. The list would be finalized at the AML Annual
Conference in November and then forwarded to the Legislature.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2012 -10 Kodiak Landfill Baler Building Overhead Door Replacement Project.
JEFFREY moved to authorize the Manager to execute Contract No. FY2012 -10 with Brechan
Enterprises of Kodiak, Alaska for the Kodiak Landfill Baler Building Overhead Door Replacement
Project in an amount not to exceed $95,000.
This contract was for the Landfill Baler Building Overhead Door Replacement Project as shown in
the construction documents prepared by Borough staff. The construction documents, bid
documents, and associated addenda were available for review. Bids were received in response to
the Borough's invitation to bid dated July 1, 2011. Brechan Enterprises, Inc. was the only
responsive bidder for the project. The cost estimate reflected in the budget was $35,000 per door.
Current code required 130 mph wind load design which increased costs to $95,000 for two doors.
Bid tabulations were provided. The doors were important for daily operations.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes,
Austerman, and Friend.
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 3
2. Contract No. FY2012 -11 Project Management Software.
JEFFREY moved to authorize the Manager to execute Contract No. FY2012 -11 with e- Builders
Incorporated of Plantation, Florida for Project Management Software in an amount not to exceed
$85,000.
Kodiak Island Borough solicited proposals to provide project management software as a service for
the Kodiak High School Addition and Renovation in accordance with KIB Code 3.30.070. Four
proposals were received and short- listed to two by the Engineering /Facilities (E /F) and Information
Technology (IT) departments. Two live presentations were made and proposals and presentations
were scored by the E /F, IT, and Finance departments and e- Builders was selected for negotiations.
Staff negotiated scope, schedule, and price with e- Builders resulting in the proposed contract.
Funding was proposed to come out of all the current projects' budgets.
ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Jeffrey, Kaplan, Lynch, Austerman,
Friend, and Fulp (Ayes); Stutes (No).
3. Contract No. FY2012 -13 Road Maintenance and Repairs, Snow Removal and Sanding for
Service Area No. 1.
JEFFREY moved to authorize the manager to execute Contract No. FY2012 -13 with MK
Construction of Kodiak, AK for Road Maintenance and Repairs, Snow Removal and Sanding for
Service Area No. 1 for time and materials based on the bid schedule for the period of July 1, 2011
to June 30, 2013.
The Kodiak Island Borough Engineering and Facilities Department advertised the need for labor
and equipment to provide road maintenance and repairs, and snow removal and sanding for
Service Area No.1. Sealed bids were received and opened on June 3, 2011. The bids received
were from Brechan Enterprises, Inc., B &R Fish, and MK Construction. The bids were submitted with
price quotes for individual pieces of equipment to be used on the projects provided above. The bid
schedule was provided. The bids were provided to the Service Area No. 1 Board for review and
recommendation. The Board recommended the contract be awarded to MK Construction. The
contract would name MK Construction as the Contractor of the work, and all invoicing, etc. would be
provided through the Contractor.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman,
Friend, Fulp, and Jeffrey.
Resolutions
1. Resolution No. FY2012 -07 Appointing a Member to the Kodiak Fisheries Development
Association. This item was approved under the consent agenda.
The Kodiak Island Borough and City of Kodiak jointly designated the Kodiak Fisheries Development
Association (KFDA) as the eligible crab community entity (ECCE). The by -laws of the KFDA
provided for appointment of Directors to the Board by the Kodiak Island Borough Assembly and the
Kodiak City Council.
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 4
Two of the three joint KFDA Director's seats term expired in July 2011. Mr. Albert Tyler Schmeil
indicated his desire to be reappointed to an expired joint seat for a term to expire July 2014. Since
there was no Borough /City Joint Work Session scheduled at the time, both the Borough and City
Managers proposed to present the reappointment of Mr. Schmeil.
Joint Appointees:
Stosh Anderson (7/13) (joint appointment)
Linda Freed (7/11) (joint appointment- expired)
Albert Tyler Schmeil (7/14) (joint re- appointment)
2. Resolution No. FY2012 -09 Authorizing the Approval of a Lease with the City of Kodiak for Office
Space and a Proportional Share of Common Area Within the Kodiak Island Borough Building.
This item was approved under the consent agenda.
KIBC Section 18.40.020 (Negotiated Leases) requires approval of the Assembly of specific leases.
By this resolution, the Assembly authorized the Manager to renew for another five -year period the
lease to the City of Kodiak of office space described as Suites 210 through 222 on the second floor
of the Borough Building, as well as a proportional share of the common areas consisting of the
Assembly Chambers and the Borough Conference Room. With adjustments made for calculation of
lease area based on interior measurements, as is more standard with commercial leases, and the
addition of 15% proportional common area usage, the total leased area remained virtually the same
as in the previous five -year lease (3,444 sq. ft.). However, the rental rate would increase 7.5 %, or
$.15 per sq. ft., to reflect the utility cost increase. Total rent would be $7,576.80 per month. Other
terms of the lease remained unchanged. The lease would terminate in 2016 and was signed by the
City Manager.
3. Resolution No. FY2012 -10 Authorizing the Submission of an Application to the Alaska Energy
Authority Renewable Energy Fund Grant Recommendation Program, Round V, for Design and
Construction of a Ground Source Heat Pump System in the Kodiak High School.
KAPLAN moved to adopt Resolution No. FY2012 -10.
This resolution provided approval for the submission of an application to the Alaska Energy
Authority Renewable Energy Fund Grant Program, Round V. This grant program was a competitive
program for the purpose of recommending grants for renewable energy projects to be funded by the
Alaska State Legislature. The intent in applying for this grant was to obtain funding to design and
construct a ground source heat pump system in the Kodiak High School within the high school
renovation and expansion project approved by voters in the October 6, 2009 election. Staff
investigated the option to match funds up to 40 %; a policy decision would be pursued at a later
date.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Friend,
Fulp, Jeffrey, and Kaplan.
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 5
Ordinances for Introduction
1. Ordinance No. FY2012 -06 Rezoning a Portion of U.S. Survey 2735 From RR1 —Rural
Residential 1 (One Acre) To RR2 —Rural Residential 2 (Two Acres) (Jay Johnston).
STUTES moved to adopt Ordinance No. FY2012 -06 in first reading to advance to public hearing at
the next regular meeting of the Assembly.
At its July 20, 2011 meeting, the Planning and Zoning Commission held an advertised public
meeting on Case 11 -027, and recommended the rezoning of the parcel from RR1 -Rural Residential
1 (one acre) to RR2 —Rural Residential 2 (two acres). The 1.14 acre tract of land would be combined
with another parcel (owned by Leisnoi, Inc.) to create one larger lot that would be 2.56 acres in size
and would extend out to the Chiniak Highway. Action on the item would rezone the parcel and the
Leisnoi parcel to create a single lot with one zoning designation.
At one point, the parcel was known as the "Old Rendezvous Site." It was zoned B- Business and
was one acre in size when it operated as a bar /restaurant. It was subsequently rezoned to RR1
when converted to a residential use by the Johnston family. Though it would not meet the required
five acres minimum for residential lots in Middle Bay as identified in the Comprehensive Plan, the
Commission's decision recognized that enlarging it would make it closer in size to the five acre
requirement and there would be no change in the existing density nor the character of the
surrounding area.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend, Fulp,
Jeffrey, Kaplan, and Lynch.
2. Ordinance No. FY2012 -07 Rezoning an Unsubdivided Portion of Section 28, Township 29S
Range 20 West Seward Meridian From C- Conservation To RR2 -Rural Residential Two Acres
(Leisnoi, Inc.).
FRIEND moved to adopt Ordinance No. FY2012 -07 in first reading to advance to public hearing at
the next regular meeting of the Assembly.
At its July 20, 2011 meeting, the Planning and Zoning Commission held an advertised public
meeting on Case 11 -028, and recommended that the unsubdivided parcel be rezoned from C-
Conservation to RR2 —Rural Residential Two Acres. If the rezone request was approved the parcel
would be enlarged by combining it with an adjacent parcel known as the "Old Rendezvous Site"
which had also been considered by the Assembly for rezoning. A single larger parcel (2.56 acres in
size) would be created and this larger parcel would extend to the Chiniak Highway.
This combination of two parcels into one larger parcel remained short of the minimum five -acre area
requirement under the comprehensive plan for this neighborhood. The Commission's decision
recognized that by enlarging the parcel, it came closer to meeting the area requirements and
conformed to the comprehensive plan than if the parcels had not been joined. The Commission also
recognized that this rezone action, as well as combining the two lots into one lot, would not increase
the residential density that currently existed for the area.
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 6
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
3. Ordinance No. FY2012 -08 Rezoning Property in Akhiok From RNC -Rural Neighborhood
Commercial To PL- Public Use Lands.
JEFFREY moved to adopt Ordinance No. FY2012 -08 in first reading to advance to public hearing at
the next regular meeting of the Assembly.
At its July 20, 2011 meeting, the Planning and Zoning Commission held an advertised public
meeting on Case 12 -007 and recommended that the identified parcel be rezoned from RNC —Rural
Neighborhood Commercial to PL— Public Use Lands.
The Borough provided a "teacherage" (a dwelling unit) for the teacher and their family in Akhiok.
The house was an older Pan Abode Cedar home. The Borough was in the process of fixing this
structure including the removal of asbestos siding. It was discovered that it was presently in a
zoning district that was not appropriate for the use. This change of zoning from RNC —Rural
Neighborhood Commercial to PL— Public Use Lands would make this building and the Akhiok
community building consistent with the zoning.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch,
Stutes, and Austerman.
Other Items
1. State of Alaska Alcoholic Beverage Control Board Application for a Restaurant Designation
Permit for the Roads End, Chiniak, Alaska, License No. 5100 (Applicants: Janice & Norman
Botz).
JEFFREY moved to approve the State of Alaska Alcoholic Beverage Control Board Application for a
Restaurant Designation Permit for the Roads End, Chiniak, Alaska, License No. 5100 (Applicants:
Janice & Norman Botz).
The Roads End filed an application for a Restaurant Designation Permit with the ABC Board that
allowed access of persons under 21 years of age to the designated licensed premises for purposes
of dining, and persons under the age of 19 for employment, pursuant to 15 AAC 104.715 -795 and
AS 04.16.049. AAC, Title 13, Chapter 104 -725 (e) stipulated that an application for a new
restaurant designation must be approved by the local governing body having jurisdiction over the
area in which the licensed premises existed. Therefore, the ABC Board forwarded the application to
the Borough for Assembly approval.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes,
Austerman, and Friend.
CITIZENS' COMMENTS
None.
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 7
ASSEMBLY MEMBER COMMENTS
Assembly member Stutes clarified the code revision process and emphasized that no approval of
the revisions would take place prior to public hearings on the revisions. She asked the Manager
about the status of the recycling program and asked that a deadline date be set.
Assembly member Friend and Jeffrey commended the Kodiak High School students who had
presented the crossing guard program to the Assembly at the work session of August 26, 2011, and
commended those individuals who were manning the crosswalks.
Assembly member Fulp thanked Assembly member Jeffrey for her work on the Assembly.
Assembly member Jeffrey spoke on various community events that took place over the Labor Day
weekend.
Assembly member Kaplan spoke on the auditions that were taking place at the Kodiak High School
for Les Miserables, encouraged local participation, and spoke in support of the production.
Announcements
Mayor Selby announced that the Borough offices would be closed on Monday, September 5, 2011,
in observation of Labor Day.
The Assembly and City Council would hold a Joint Work Session on Tuesday, September 13, 2011,
at 7:30 p.m. in the Borough Assembly Chambers.
The next Assembly work session would be held on Thursday, September 8, 2011, at 7:30 p.m. in
the Borough Conference Room and the next regular meeting of the Assembly was scheduled on
Thursday, September 15, 2011, at 7:30 p.m. in the Borough Assembly Chambers.
ADJOURNMENT
JEFFREY moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes,
Austerman, Friend, and Fulp.
The meeting was adjourned at 8:50 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
Nova M. Javier, MMC, Borough Clerk Approved:
Kodiak Island Borough Assembly Minutes
September 1, 2011 Page 8
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
September 15, 2011
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, September 15,
2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:30 p.m.
The invocation was given by Major John Quinn of the Salvation Army. Mayor Selby led the Pledge of
Allegiance.
Present were Mayor Jerome Selby, Assembly members Carol Austerman, Jerrol Friend, Judy Fulp,
Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager
Rick Gifford, Community Development Associate Planner Duane Dvorak, Deputy Clerk Marylynn
McFarland, and Assistant Clerk Jessica Kilborn.
APPROVAL OF AGENDA AND CONSENT AGENDA
JEFFREY moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Special Meeting Minutes of August 25, 2011, were approved under the consent agenda.
AWARDS AND PRESENTATIONS
None.
CITIZENS' COMMENTS
None.
COMMITTEE REPORTS
Alaska Aerospace Corporation (AAC) Chief Operating Officer Craig Campbell and Chief Executive
Officer Dale Nash provided a presentation and update on the current activities of AAC. It was
announced that an upcoming orbital launch was scheduled on September 28, 2011 at 5 a.m.
Assembly member Stutes reported on the latest Project Advisory Committee meetings regarding the
code revisions. The next meeting was scheduled on September 20, 2011, at 6:30 p.m. at the Kodiak
Fisheries Research Center.
Assembly member Friend noted that the next Architectural /Engineering Review Board meeting was
scheduled on September 19, 2011, at 5:30 p.m. at the Kodiak Fisheries Research Center.
Assembly member Austerman noted that Providence Kodiak Island Medical Center would hold a
community reception on September 20, 2011, at 5 p.m. at the Kodiak Harbor Convention Center.
Kodiak Island Borough Assembly Minutes
September 15, 2011 Page 1
Assembly member Jeffrey announced that next Kodiak Fisheries Advisory Committee meeting was
scheduled on September 16, 2011, at 9 a.m. at the Kodiak College.
PUBLIC HEARING
1. Ordinance No. FY2012 -06 Rezoning a Portion of U.S. Survey 2735 From RR1 —Rural Residential
1 (One Acre) To RR2 —Rural Residential 2 (Two Acres) (Jay Johnston).
KAPLAN moved to adopt Ordinance No. FY2012 -06.
At its July 20, 2011 meeting, the Planning and Zoning Commission held an advertised public meeting
on Case 11 -027, and recommended the rezoning of the parcel from RR1 -Rural Residential 1 (one
acre) to RR2 —Rural Residential 2 (two acres). The 1.14 acre tract of land would be combined with
another parcel (owned by Leisnoi, Inc.) to create one larger lot that would be 2.56 acres in size and
would extend out to the Chiniak Highway. Action on the item would rezone the parcel and the Leisnoi
parcel to create a single lot with one zoning designation.
At one point, the parcel was known as the "Old Rendezvous Site." It was zoned B- Business and was
one acre in size when it operated as a Bar /Restaurant. It was subsequently rezoned to RR1 when
converted to a residential use by the Johnston family. Though it would not meet the required five
acres minimum for residential lots in Middle Bay as identified in the Comprehensive Plan, the
Commission's decision recognized that enlarging it would make it closer in size to the five acre
requirement and there would be no change in the existing density nor the character of the
surrounding area. Five notices were mailed out; no responses were received.
Mayor Selby opened the public hearing.
Sarah Thayer, Marilyn Guilmet, and Marie Rice spoke in opposition of Ordinance No. FY2012 -06.
Duane Dvorak, representing the Community Development Department, spoke on the process and
effectiveness of Ordinance No. FY2012 -06 and provided additional information regarding the parcels
and the zoning corresponding to the parcels.
Jay Johnston spoke in support of Ordinance No. FY2012 -06.
Mayor Selby closed the public hearing.
FRIEND moved to amend Ordinance FY2012 -06 by adding a Section 3 which stipulated that the
rezone would not become effective until a final plat joining the properties (Case S11 -003) was filed
and recorded.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey,
Kaplan, Lynch, Stutes, and Austerman.
Assembly member Austerman requested information regarding and clarification on the concerns
brought forth by the public testimony in opposition of the ordinance. Mr. Dvorak provided information
regarding the zoning requirements and agricultural vs. residential zoning.
ROLL CALL VOTE ON MAIN MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
Kodiak Island Borough Assembly Minutes
September 15, 2011 Page 2
2. Ordinance No. FY2012 -07 Rezoning an Unsubdivided Portion of Section 28, Township 29S
Range 20 West Seward Meridian From C- Conservation To RR2 -Rural Residential Two Acres
(Leisnoi, Inc.).
FRIEND moved to adopt Ordinance No. FY2012 -07.
At its July 20, 2011 meeting, the Planning and Zoning Commission held an advertised public meeting
on Case 11 -028, and recommended that the unsubdivided parcel be rezoned from C- Conservation
to RR2 —Rural Residential. If the rezone request was approved the parcel would be enlarged by
combining it with an adjacent parcel known as the "Old Rendezvous Site" which had also been
considered by the Assembly for rezoning. A single larger parcel (2.56 acres in size) would be created
and this larger parcel would extend to the Chiniak Highway.
This combination of two parcels into one larger parcel remained short of the minimum five -acre area
requirement under the comprehensive plan for this neighborhood. The Commission's decision
recognized that by enlarging the parcel, it came closer to meeting the area requirements and
conformed to the comprehensive plan than if the parcels had not been joined. The Commission also
recognized that this rezone action, as well as combining the two lots into one lot, would not increase
the residential density that currently existed for the area. Five notices were mailed out; no responses
were received.
Mayor Selby opened the public hearing.
Sarah Thayer and Marilyn Guilmet spoke in opposition of Ordinance No. FY2012 -07.
Mayor Selby closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Fulp, Jeffrey, Kaplan, Lynch, Austerman,
and Friend (Ayes); Stutes (No).
3. Ordinance No. FY2012 -08 Rezoning Property in Akhiok From RNC -Rural Neighborhood
Commercial To PL- Public Use Lands.
JEFFREY moved to adopt Ordinance No. FY2012 -08.
At its July 20, 2011 meeting, the Planning and Zoning Commission held an advertised public meeting
on Case 12 -007 and recommended that the identified parcel be rezoned from RNC —Rural
Neighborhood Commercial to PL— Public Use Lands.
The Borough provided a "teacherage" (a dwelling unit) for the teacher and their family in Akhiok. The
house was an older Pan Abode Cedar home. The Borough was in the process of fixing this structure
including the removal of asbestos siding. It was discovered that it was presently in a zoning district
that was not appropriate for the use. This change of zoning from RNC —Rural Neighborhood
Commercial to PL— Public Use Lands would make this building and the Akhiok community building be
consistent with the zoning. Thirty -four notices were mailed out; no responses were received.
Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public
hearing.
Kodiak Island Borough Assembly Minutes
September 15, 2011 Page 3
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes,
Austerman, Friend, and Fulp.
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following:
• Construction projects status update.
• Encouraged residents to check their residential fuel tanks for deterioration which could cause
leakage.
• Would be out of town September 16 — October 5.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby requested the Manager to meet with Lobbyist Brad Gilman to acquire more information
and clarification regarding the navigable waters resolution.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2006 -41A Extension of Contract No. FY2006 -41 Auditing Services for the Kodiak
Island Borough and Kodiak Island Borough School District for Fiscal Year 2011.
JEFFREY moved to authorize the manager to execute Contract No. FY2006 -41A extension of
Contract No. FY2006 -41 with Altman, Rogers, and Co. for Auditing Services for the Kodiak Island
Borough and Kodiak Island Borough School District for Fiscal Year 2011 in the amount of $100,800
plus additional costs including, but not limited to, accounting assistance and support services for one
year.
This amendment would extend the contract the Borough had with Altman, Rogers, and Co. to audit
the financial statements of the Kodiak Island Borough and the Kodiak Island Borough School District
for one year. The extension was due to staff turnover in the Borough Finance Department. It was
important to have stability from the auditors due to the staff turnover. The school district agreed with
continuing with the current auditors. The contract would be $19,200 under the budgeted amount.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman,
Friend, Fulp, and Jeffrey.
Resolutions
1. Resolution No. FY2012 -11 Adopting a State Legislative Capital Improvement Projects Priority List
for the 2012 Legislative Session.
KAPLAN moved to adopt Resolution No. FY2012 -11.
This resolution compiled the list of legislative capital improvement priority projects for the Kodiak
Island Borough for the 2012 legislative session. It was important to have the list completed early so
that projects could be considered by the different state agencies and hopefully be included in the
Kodiak Island Borough Assembly Minutes
September 15, 2011 Page 4
Governor's Capital Budget. This list would be forwarded to the legislative delegation, the governor,
and any state agencies that would have oversight and /or involvement in the projects. A corrected
version of the resolution was provided.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Friend,
Fulp, Jeffrey, and Kaplan.
Ordinances for Introduction
None.
Other Items
1. Declaring a Seat on the Parks and Recreation Committee Vacant. This item was approved under
the consent agenda.
On August 24, 2011, Mr. Willy Bethea submitted a notice of resignation from the Parks and
Recreation Committee. The Assembly accepted, with regret, the resignation of Mr. Bethea from the
Parks and Recreation Committee for a term to expire December 2011, and directed the Borough
Clerk to advertise the vacancy per Borough Code.
2. Approval of the October 4, 2011 Regular Municipal Election Workers. This item was approved
under the consent agenda.
Per KIBC 7.30.010A Election Officials the assembly appoints at least three election officials in each
precinct to constitute the election board of that precinct. The clerk is the election supervisor. One
election official shall be designated as chair and shall be ordinarily responsible for administering the
election in that precinct. The clerk may appoint additional election officials at any polling place where
they are needed to conduct an orderly election and to relieve other election officials of undue
hardship.
Mayor Selby thanked those who had volunteered to serve as election workers for the upcoming
election.
EXECUTIVE SESSION
1. Matters Involving Negotiations with IBEW, a Labor Organization Representing Borough
Employees.
JEFFREY moved to convene into executive session to discuss matters involving negotiations with
the IBEW which qualifies for executive session per KIBC 2.30.030(E.I.D), under matters involving
negotiations with labor organizations representing Borough employees.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend, Fulp,
Jeffrey, Kaplan, and Lynch.
The Borough Assembly, Manager, and Clerk's Office Staff were invited into executive session.
After the vote, Mayor Selby recessed the regular meeting at 8:55 p.m. and convened the executive
session at 9 p.m.
Kodiak Island Borough Assembly Minutes
September 15, 2011 Page 5
Upon returning from the executive session, Mayor Selby reconvened the regular meeting at 9:18
p.m. and announced there was no action to be taken as a result of the executive session.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBER COMMENTS
Assembly member Friend and Jeffrey commented on potential fuel tank leakages and encouraged
the community to check the conditions of residential fuel tanks regularly
Announcements
Mayor Selby announced that the Assembly would hold a special meeting on Monday, September 19,
2011, at noon in the Borough Conference Room.
The next Assembly work session would be held on Thursday, September 29, 2011, at 7:30 p.m. in
the Borough Conference Room and the next regular meeting of the Assembly was scheduled on
Thursday, October 6, 2011, at 7:30 p.m. in the Borough Assembly Chambers.
The Regular Municipal Election would be held on Tuesday, October 4, 2011. If citizens would be out
of town on Election Day, absentee voting was available in the Borough Clerk's Office, Room 101 in
the Borough building from 8 a.m. to 5 p.m., starting Monday, September 19, 2011, through Monday,
October 3, 2011.
ADJOURNMENT
JEFFREY moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
The meeting was adjourned at 9:22 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
Nova M. Javier, MMC, Borough Clerk Approved:
Kodiak Island Borough Assembly Minutes
September 15, 2011 Page 6
KODIAK ISLAND BOROUGH
Assembly Special Meeting
September 19, 2011
A special meeting of the Kodiak Island Borough Assembly was held on Thursday, September
19, 2011 in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 12 p.m.
Present were Mayor Jerome Selby, Assembly members Carol Austerman, Jerrol Friend, Judy
Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were
Administrative Official Bud Cassidy, Engineering and Facilities Director Woody Koning, and
Clerk Nova Javier.
CITIZENS' COMMENTS
None.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
1. Contract No. FY2010 -20C Chiniak School Fuel Tank Replacement.
JEFFREY moved to authorize the Manager to execute Amendment #C to the existing Term
Contract No. FY2010 -20 with Satori Group, Inc. of Anchorage, AK to perform site assessment,
500 gallon UST removal, and change in service of 12,000 gallon UST at the Chiniak School in
an amount not to exceed $44,948.
This contract would provide all work needed to comply with the EPA Field Citation Part II
Settlement Agreement/Compliance Order to be completed prior to October 14, 2011. The scope
of work included: removal of a 500 gallon UST, sampling and analysis, Alaska Department of
Environmental Conservation (ADEC) liaison and document reporting, ADEC Certified
Underground Storage Tanks (UST) Decomissioner, and site assessment for 500 gallon and
12,000 gallon USTs.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan,
Lynch, Stutes, and Austerman.
The meeting adjourned at 12:08 p.m.
Kodiak Island Borough Assembly Minutes
September 19, 2011 Page 1
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
Nova M. Javier, MMC, Borough Clerk Approved:
Kodiak Island Borough Assembly Minutes
September 19, 2011 Page 2
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
OCTOBER 6, 2011 REGULAR MEETING
ITEM NO: 13.B.1
TITLE:
Resolution No. FY2011 -08A Amending the Composition of the Project Advisory
Committee (PAC).
SUMMARY:
The original resolution is being amended to reduce the number of members of this committee in
an effort to guarantee that there is a quorum at each of the meetings. Past meetings have been
cancelled due to a lack of a quorum or staff has had to scramble by calling members just prior to
the meeting. Two of the original members have also resigned causing issues in having a
quorum. A third member can not serve because it turns out that they are not a registered voter.
Cancelled meetings slows momentum on a project where momentum is important. With the
elimination of three seats, this committee retains 10 members.
Staff feels that there will be greater success in establishing a quorum with this reduction of
members.
FISCAL NOTES: N/A
Account No.:
Amount Budgeted:
Expenditure Required: /
•
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to approve Resolution No. FY2011 -08A.
1 Introduced by: Borough Manager
2 Requested by: CDD /P &ZC
3 Drafted by: CDD Director Cassidy
Introduced on: 10/06/2011
4 Adopted on:
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY2011 -08A
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
10 THE COMPOSITION OF THE PROJECT ADVISORY COMMITTEE (PAC)
11
12 WHEREAS, on October 21, 2010, Resolution No. FY2011 -08 was approved and formed
13 the Project Advisory Committee (PAC) which will provide the Planning and Zoning
14 Commission and Assembly with recommendations on suggested changes to the Borough
15 code; and
16
17 WHEREAS, it has been found that the current composition of the committee of eleven
18 community members, two Planning and Zoning Commissioners, and one Assembly member
19 is problematic with establishing a quorum; and
20
21 WHEREAS, this amendment recommends the reduction of the number of community
22 members to eight regular members, two Planning and Zoning Commissioner seats, and one
23 Assembly member seat which will serve an ex- officio on the committee.
24
25 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
26 BOROUGH that the formation of a Project Advisory Committee (PAC) is hereby amended
27 as follows:
1. Janet Buckingham 7. Lucas Smith
2. Dan Rohrer S. Andy Schroder
3. Ted Panamarioff 9. P &ZC Member Alan Torres
4. Oliver Holm 10. P &ZC Member Casey Janz
5. Mark Anderson Ex- officio:
6. Sonny Vinberg Assembly Representative
28 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
29 BOROUGH THAT any future appointments to this Committee may be done by motion of the
30 Assembly.
31
32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
33 THIS DAY OF , 2011
34
35 KODIAK ISLAND BOROUGH
36
37
38
39 ATTEST: Jerome M. Selby, Borough Mayor
40
41
42
43 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2011 -08A
Page 1 of 1
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
OCTOBER 6, 2011 REGULAR MEETING
ITEM NO: 13.C.1
TITLE:
Ordinance No. FY2012 -09 Reestablishing Boards, Committees, and Commissions as
Established in the Kodiak Island Borough Code Of Ordinances Title 2 Administration and
Personnel Chapter 2.100 Boards, Committees and Commissions.
SUMMARY:
2.100.180 Termination.
A. All boards, committees, and commissions established under this chapter, with the exception
of those mandated by state law, shall terminate by operation of law three years from the
date of passage of this section, unless affirmatively reestablished or continued by the
assembly for a period not to exceed three years. Any newly created board, committee, or
commission shall be subject to the provisions of this section. Prior to the termination,
continuation, or reestablishment, the clerk shall publish a notice of termination 60 days prior
to the termination, and the assembly shall hold a public hearing, receiving testimony from
the general public and members of the board, committee, or commission. In said hearing,
the board, committee, or commission shall have the burden of demonstrating a public need
for its continued existence.
B. A determination as to whether a board, committee, or commission has demonstrated a
public need for its continued existence shall take into consideration the following factors:
1. The extent to which a board, committee, commission or program has operated in the
public interest;
2. The extent to which a board, committee, or commission has recommendations which
are generally of benefit to the public interest;
3. The extent to which a board, committee, or commission has encouraged interested
persons to report to it concerning the effect of its decisions on the effectiveness of
service, and availability of service which it has provided;
4. The extent to which the board, committee, or commission has encouraged public
participation in the making of its decisions; and
5. The efficiency with which public inquiries or complaints regarding the activities of the
board, committee, commission or agency filed with it, with the department to which a
board, committee, or commission is administratively assigned, have been processed
and resolved.
APPROVAL FOR AGENDA:kt
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2012 -09 in first reading to
advance to public hearing at the next regular meeting of the Assembly.
•
Introduced by: Borough Assembly
Requested by: Borough Clerk
1 Drafted by: Borough Clerk
2 Introduced: 10/06/2011
Public Hearing:
3 Adopted:
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2012 -09
7
8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
9 REESTABLISHING BOARDS, COMMITTEES, AND COMMISSIONS AS
10 ESTABLISHED IN THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES
11 TITLE 2 ADMINISTRATION AND PERSONNEL
12 CHAPTER 2.100 BOARDS, COMMITTEES AND COMMISSIONS
13
14 WHEREAS, all boards, committees, and commissions established under Title 2, Chapter
15 2.100 of the Kodiak Island Borough Code of Ordinances, with the exception of those
16 mandated by law, shall terminate by operation of law every three years, unless affirmatively
17 re- established or continued by the Assembly; and
18
19 WHEREAS, the Assembly shall hold a public hearing to receive testimony on the need for
20 the continued existence of the board, committee, or commission from the general public and
21 members of the board, committee, or commission.
22
23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
24 BOROUGH THAT:
25
26 Section 1: This ordinance is of a general and permanent nature and shall become a part
27 of the Kodiak Island Borough Code of Ordinances;
28
29 Section 2: The following boards, committees, and commissions are hereby affirmatively
30 reestablished in the Kodiak Island Borough Code of Ordinances effective midnight
31 December 31, 2011:
32 Chapter 2.15 Personnel Advisory Board
33 Chapter 2.110 Emergency Services Council
34 Chapter 2.115 Kodiak Economic Development Commission
35 Chapter 2.120 Parks and Recreation Committee
36 Chapter 2.125 Architectural /Engineering Review Board
37 Chapter 2.145 Solid Waste Advisory Board
38 Chapter 2.150 Fisheries and Oceanic Research Board
39 Chapter 2.155 Kodiak Workforce Regional Advisory Council
40
41 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
42 THIS DAY OF 2011
43
44 KODIAK ISLAND BOROUGH
45
46
47
48 ATTEST: Jerome M. Selby, Borough Mayor
49
50
51
52 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Ordinance No. FY2012 - 09
Page 1 of 1
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
OCTOBER 6, 2011 REGULAR MEETING
ITEM NO: 13.D.1
TITLE:
Hiring for the Position of Solid Waste Manager /Environmental Specialist at Range 23
Step H.
SUMMARY:
On July 7, 2010, the position of Solid Waste Manager /Environmental Specialist became vacant.
After advertising nationally, reviewing applications, and interviewing, the review panel selected a
candidate for the position. A background check was completed and the candidate was invited to
Kodiak for a face to face interview and tour of the landfill and community. The candidate's
response to the position and the community was very positive. The candidate offered to accept
the position at a Salary Range 23 Step H. According to Section 409 "Entrance Wage Rate" of
the Kodiak Island Borough Personnel Manual, "the Department Head, subject to managerial
approval, may place a new employee above the start rate, when such placement is a result of
the new employee's directly applicable work experience and credentials. Assembly approval is
required for any starting placement above Step C." •
We are recommending the hire of an applicant who meets the requirements of the position of
Solid Waste Manager /Environmental Specialist. The applicant's credentials are complete, and
his work history demonstrates 22 years of experience in municipal solid waste and recycling
program management, which qualifies him to fulfill the requirements necessary to perform the
essential duties and responsibilities of the position. His experience in recycling program
development will be especially valuable in moving the Kodiak system forward. He and his
spouse have spoken to several Kodiak residents while researching the community, and both are
excited about the possibility of relocating. Based on the qualifications and work experience of
this applicant, the 22 years of management experience in the field, and our diligent effort to hire
the best qualified person for this position, staff recommend this applicant be hired at Range 23,
Step H of the salary scale.
FISCAL NOTES:
Account No.: 731 -531 410 -110
Amount Budgeted: $88,532 + plus benefits
Expenditure Required: $44,266 + benefits
APPROVAL FOR AGENDA: d°1
RECOMMENDED MOTION: Move to authorize the salary placement of Solid Waste
Manager /Environmental Specialist new hire at Salary Range 23, Step H.
Kodiak Island Borough
Schedule of Pay Rates
A B C D E F G H f J 4 L 14
22.50 A 65,479 67,116 68,794 70.514 72,277 74,084 75$36 77,534 79,780 81,775 83,619 85,915 88,062
H 31.4804 322075 33.0741 33.9010 34.7485 35.6172 36,5077 37.4203 38.3558 39.3148 40.2977 41.3052 42.3377
fyi :A' 7 67,116 55,794 70,514 72,277 74,084 75,936 77,834 79,780 81,715 33,819 85,915 88,062 90,264
F
H * l 3226'7., 33.0741 33.9010 34.7485 35.6172 36.5077 37 .4203 038,9558 39.3148 40.2077 41.3052 42.3377 43.3962
23.50 A 68,794 73,514 72,277 74,084 75,936 77,834 79,780 81,775 83,819 35,915 88,052 90,284 92,521
H 33.0741 33.9010 34.7485 35,6172 35.5077 37,4203 38.3558 39.3148 40.2977 41.3052 42.3377 43.3562 44
24.00 A 70,514 72,277 74,084 75,936 77,834 79,780 81,775 33,819 85,915 88,062 30,254 92,521 94,834
H 33.9010 34.7485 35.6172 36.5077 37.4203 35.3558 39.3148 40.2077 41.3052 42.3377 43,3962 444811 45.5931
24.50 A 72,277 74,084 75,936 77,834 79,730 81,775 83.819 85,915 88,062 90,264 92,521 94,634 37,204
H 34.7485 35 .6172 36.5077 37.4203 38.3558 39,3148 40.2977 41.3052 42.3377 43,3962 44.4311 45.5931 457329
25.00 A 74,084 75,936 77,334 70,780 81,775 83,819 85,915 88,062 94.264 92,521 94,334 97,204 0 ^_634
,
H 35.6172 385077 37,4203 33,3558 39.3148 40.2977 41.3052 42,3377 43.3962 44.4811 45.5931 46.7329 41'9012
25.50 A 75.936 77,834 79.780 81.775 83,819 55.915 38,062 90,264 92,521 94,834 97,204 99,534 102.125
H 36.5077 37.4203 38.3553 39.3148 40.2977 41,3052 42.3377 43,3962 44.4811 45.5931 45.7329 47.9012 49.0987
26.00 A 77,834 79,780 81,775 83,819 85.915 88,062 90,264 92,521 94,834 97,204 99,634 102,125 124,875
H 37.42 38.3558 39,3148 40.2977 41.3052 42.3377 43.3962 44.4511 45.5931 46.7329 47.9012 49.0987 53.3252
26.50 A 79,780 81,775 83,819 85,915 88,062 90,264 92,521 94,634 97,204 99,634 102,125 104,678 107,295
H 38.3558 39.3148 40.2977 41,3052 42.3377 43.3952 44.4811 45.5931 46.7329 47.9012 49,0987 50.3282 545543
27.00 A 81,775 83,819 85,915 08.062 90,264 92,521 94,834 97,204 99,634 102,125 104,578 107,295 109,978
H 39.3148 40,2977 41.3052 42.3377 43.3962 44.4811 45.5931 40.7329 47.9012 49.0987 50.3262 51.5843 52.8740
27.50 A 83,819 85,915 88,062 90,264 92,521 94,834 97,204 99,634 102,125 104,678 157,295 139,978 112,727
H 43.2377 41.3052 42,33377 43.3962 44.4811 45.5931 467329 47.9012 49.0987 50.3252 51.5843 52,8740 54.1958
28,00 A 85,915 88,062 50.204 92,521 94,634 97,204 99,634 102,125 104,678 107,293 100,978 112,727 115,545
H 4 1,3052 42.3377 43.3962 44.4811 95.5931 46.7329 47.9012 460387 50.3262 51.5643 52.8740 54.1959 51.5537
28.50 A 88,062 90,264 92,521 94,834 97,204 99,634 102,125 104,678 107,295 109,978 112,727 115,545 118,434
H 43.3377 43.3962 44.4811 45.5931 467329 47.9012 49.0987 50.3262 51.5843 52.8740 54.1958 55.550? 55.9395
29.00 A 90,26 92,521 94,834 97,204 9 9,634 102,125 104,676 107,295 109,978 112,727 115,5 118134 121,395
H 43.3962 44.4811 45.5931 46.7329 37.9012 49.0987 50.3262 51.5843 52.8740 54.1958 55.5507 55.9395 583629
29.50 A 92,521 94,834 97.204 99,634 102,125 104,678 137,295 109,978 112,727 115,515 118,434 121,395 124,430
H 444811 45,5931 467329 47,9912 49.0997 50.3262 51.5843 52.8740 54.1958 55.5507 56.9395 58.31729 59.8229
0/ 6 17112011 i i
7
\` -
Kodiak Island Borough
Assembly Regular Meeting Guidelines
October 6, 2011, 7:30 p.m., Borough Assembly Chambers
Please announce: Please remember to turn off ringers on your cell phones or put them
on vibrate.
1. INVOCATION
Major John Quinn of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse Mayor Selby who is attending the Western
Interstate Region Conference and Assembly member Jeffrey who is absent due to
personal leave.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk ( *) are considered to be routine and non - controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the consent agenda and considered in its normal sequence on
the agenda. All items in yellow are consent agenda items.
Summary of Consent Agenda Items:
* Regular Meetings of September 1 and September 15, 2011, and Special Meeting
of September 19, 2011.
Recommended motion: Move to approve the agenda and consent agenda.
VOICE VOTE ON MOTION.
5. APPROVAL OF MINUTES
A. * Regular Meetings of September 1 and September 15, 2011, and Special Meeting
of September 19, 2011.
6. /AWARDS AND PRESENTATIONS
/ A. Philippine National History Month Proclamation - Mary Guilas Hawver
I V . Domestic Violence Awareness Month Proclamation — Jessica Schilaci
Lif Fire Prevention Month Proclamation — Fire Chief Bob Himes
. Alaska Fire Marshall Special Presentation — Alaska Fire Marshall Dave Tyler
/ (State of Alaska Firefighter of the Year — Surprise presentation to Jim Pickett.)
,..E. Certificate of Achievement Award — Christopher Kavanaugh
Kodiak Island Borough Assembly Guidelines
October 6, 2011 Page 1
7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486 -3231.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
8. COMMITTEE REPORTS
9. PUBLIC HEARING — None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts — None.
B. Resolutions
1. Resolution No. FY2011 -08A Amending the Composition of the Project Advisory
Committee (PAC).
Recommended motion: Move to adopt Resolution No. FY2011 -08A.
Staff Report — Manager Gifford
Assembly discussion.
ROLL CALL VOTE ON MOTION.
C. Ordinances for Introduction
1. Ordinance No. FY2012 -09 Reestablishing Boards, Committees, and
Commissions as Established in the Kodiak Island Borough Code of Ordinances
Title 2 Administration and Personnel Chapter 2.100 Boards, Committees, and
Commissions.
Recommended motion: Move to adopt Ordinance No. FY2012 -09 in first
reading to advance to public hearing at the next regular meeting of the
Assembly.
Staff report — Clerk Javier
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
October 6, 2011 Page 2
D. Other Items
✓1. Hiring for the Position of Solid Waste Manager /Environmental Specialist at
Range 23, Step H.
Recommended motion: Move to authorize the salary placement of Solid
Waste Manager /Environmental Specialist new hire at Salary Range 23, Step
H.
Staff report — Manager Gifford.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486 -3231.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
15. ASSEMBLY MEMBER COMMENTS
Announcements — Deputy Presiding Officer Friend
The next Assembly work session will be held on Thursday, October 13, 2011, at 7:30
p.m. in the Borough Conference Room and the next regular meeting of the Assembly is
scheduled on Thursday, October 20, 2011, at 7:30 p.m. in the Borough Assembly
Chambers.
16. EXECUTIVE SESSION
A. Borough Clerk's Performance Evaluation.
Recommended motion: Move to convene into executive session to discuss
the Borough Clerk's performance evaluation, a subject that qualifies for
executive session as a matter that may tend to prejudice her reputation or
character.
ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION.
Please invite the Assembly members and Clerk to join in executive session.
After the vote, Deputy Presiding Officer Friend recesses the regular meeting and
convenes the executive session.
Kodiak Island Borough Assembly Guidelines
October 6, 2011 Page 3
Upon returning from the executive session, Deputy Presiding Officer Friend
reconvenes the regular meeting and announces no action is to be taken as a result
of the executive session.
Or, the Assembly may make a motion if necessary.
ROLL CALL VOTE ON ANY MOTION.
B. Borough Manager's Performance Evaluation.
Recommended motion: Move to convene into executive session to discuss
the Borough Manager's performance evaluation, a subject that qualifies for
executive session as a matter that may tend to prejudice his reputation or
character.
ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION.
Please invite the Assembly members and Manager to join in executive session.
After the vote, Deputy Presiding Officer Friend recesses the regular meeting and
convenes the executive session.
Upon returning from the executive session, Deputy Presiding Officer reconvenes
the regular meeting and announces no action is to be taken as a result of the
executive session.
Or, the Assembly may make a motion if necessary.
ROLL CALL VOTE ON ANY MOTION.
17. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
October 6, 2011 Page 4
/ KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular / Special Date: 1010(g [rn ii
Convened: � R � e � cesseed: Reconvened: Adjourned:
BY: BY: ci` °I es„ BY: Ct p BY: ( A$ i2 ,r BY: ‘ /
SECOND: SECOND: e (�1 SECOND: e I , , SECOND U I I SECOND: 5 -flc 1
�
-°\\ 7A 6 1
at
ci.V.61 X91\ vi k ciid
oe,,, 0 , ....% g9
YES NO • YES NO ' YES NO • YES NO - YES NO
Ms. Austerman / Ms. Austerman Ms. Austerman Ms. Austermatt V Ms. Austerman V Mr. Friend Mr. Friend Mr. Friend Mr. Friend (/' / Mr. Friend 9 17
Ms. Fulp ✓ v s. u p u gulp V
Ms. Jeffrey V Ms:---Jeffrey LA - I - u Jeffre Ms. Jeffre
Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan
Ms. Lynch ` j Ms. Lynch Ms. Lynch Ms. Lynch V Ms. Lynch 1/
Ms. Stutes �/ Ms. Stutes Ms. Stutes Ms. Stutes y ✓ Ms. Stutes
_ CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?j
TOTAL: TOTAL: TOTAL: TOTAL: 5 v TOTAL: �� Q
The mayor may not vo except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby Mayor Selb Mayer -Selby Mayor Selby M?yw SeIb C
/Special KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET t� Regular L � — �• ,----- Date: 10601 vO V I
Convened: R:cessed: "' Reconvened: Adjourned:
BY: Cr) (. BY: , BY: I ( BY: • / BY:
SECOND:/ o" o SECOND: SECOND: , A sl[c SECOND: • 4 /, SECOND:
U w I` 1�,
e l l 22 1
I f,
YES NO YES NO YES NO YES NO YES NO
- -- Vi; . Ms. Austerman Ms. Austerman Ms. Austerman V Ms. Austerma / Ms. Austerman t
Mr. Friend ✓ Mr. Friend Mr. Friend
V / Mr. Friend � Mr. Friend , l ✓ /
Ms. Fulp Ms Fulp u _ s �/ _. - .: BAs.- Fulp ---___,
• ` , , - - - • . _ , / -Ms Jeffrey — / - Ms- Jeffre
Mr. Kaplan v Mr. Kaplan Mr. Kaplan 1
// Mr. Kaplan V Mr. Kapla
� p
Ms. Lynch V Ms. Lynch V Ms. Lynch V , / Ms. Lynch ✓ Ms. Lynch
Ms. Stutes V Ms. Stutes Ms. Stutes / VVV / Ms. Stutes V Ms. Stutes
(CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE') TOTAL: C TOTAL: y J TOTAL: TOTAL: r n TOTAL: D
The mayor mac not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assemb y.
Mayor Maynr -Sefby -- .. . -y, .y Maitor Cello
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET I /
Regular Special Date: 1 " • _ i • 0
Convened: Recessed: Reconvened: Adjourned:
BY: BY: BY: BY: BY:
SECOND: ( ovLy SECOND: SECOND: SECOND: SECOND:
• YES, NO YES NO YES NO YES NO YES NO
Ms. Austerman , / Ms. Austerman Ms. Austerman Ms. Austerman Ms. Austerman
�/ • r. Friend Mr. Friend Mr. Friend Mr. Friend
Ms. Pu . Ms. Fulp Ms. Fulp Ms. Fulp Ms. Fulp
Ms- Jeffrey a Jeffrey Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey
Mr. Kaplan 4,c ✓ Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan
Ms. Lynch �/ V. Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch
Ms. Stutes V Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes
(CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE')
TOTAL: 5 0 TOTAL: TOTAL: TOTAL: TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby
KODIAK ISLAND BOROUGH
REGULAR MEETING
Regular Meeting of: IU � (Q, o?b1
Please PRINT your name Please PRINT your),
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