10/06/2011 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
October 6, 2011
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, October 6, 2011, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was
called to order at 7:30 p.m.
The invocation was given by Sargent Major David Blacketer of the Salvation Army. Deputy Presiding
Officer Friend led the Pledge of Allegiance.
Present were Deputy Presiding Officer Friend, Assembly members Carol Austerman, Dave Kaplan,
Chris Lynch, and Louise Stutes. Staff members present were Manager Rick Gifford, Borough Clerk
Nova Javier, and Deputy Clerk Marylynn McFarland.
STUTES moved to excuse Mayor Selby who was attending the Western Interstate Region
Conference and Assembly members Jeffrey and Fulp who were absent due to personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
KAPLAN moved to approve the agenda and consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
1. Regular Meetings of September 1 and September 15, 2011, and the Special Meeting of
September 19, 2011 were approved under the consent agenda.
AWARDS AND PRESENTATIONS
Deputy Presiding Officer Friend proclaimed the month of October as Filipino American National
History Month as established by the trustees of the Filipino American National Historical Society.
Assembly member Stutes proclaimed October 2011 as Domestic Violence Awareness Month in
Kodiak and encouraged all citizens of Kodiak to actively support and participate in the ongoing
programs designed to reduce and eventually eliminate violence as a social problem.
Assembly member Kaplan proclaimed the month of October 2011 as Fire Prevention Month and
urged all the people of the Kodiak Island Borough to protect their homes and families by heeding the
important safety messages, and to support the many public safety activities and efforts of the Kodiak
Island Borough fire and emergency services.
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October 6, 2011 Page 975
Alaska Fire Marshall Dave Tyler presented the State of Alaska Firefighter of the Year Award to
Bayside Firefighter Jim Pickett.
Assembly member Austerman presented a Certificate of Achievement Award to Christopher
Kavanaugh in recognition of his win of four powerlifting medals, including a gold medal in the squat
competition, as a member of Team USA, at the Special Olympics World Summer Games 2011 in
Athens, Greece.
CITIZENS' COMMENTS
Mel Stephens spoke against authorizing the salary placement of the new hire for the Solid Waste
Manager /Environmental Specialist at Range 23, Step H and suggested implementing a Borough -
wide hiring freeze.
COMMITTEE REPORTS
Assembly member Stutes reported on the SWAMC Board retreat held in Anchorage on September
22 -24.
PUBLIC HEARING
None.
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following:
• Status report from Federal Lobbyist Brad Gilman.
• Project status update from Engineering /Facilities Project Office.
• Sessions attended at the International City /County Managers Association in Milwaukee,
Wisconsin.
MESSAGES FROM THE BOROUGH MAYOR
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
None.
Resolutions
1. Resolution No. FY2011 -08A Amending the Composition of the Project Advisory Committee
(PAC).
AUSTERMAN moved to adopt Resolution No. FY2011 -08A.
The original resolution was amended to reduce the number of members of the committee in an effort
to guarantee that there would be a quorum at each of the meetings. Past meetings were cancelled
due to a lack of a quorum. Two of the original members resigned causing issues in establishing a
Kodiak Island Borough Assembly Minutes
October 6, 2011 Page 976
quorum and a third member could not serve because they were not a registered voter. Cancelled
meetings slowed momentum on a project where momentum was important. With the elimination of
three seats, this committee would retain ten members.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Kaplan, Lynch, and
Stutes.
Ordinances for Introduction
1. Ordinance No. FY2012 -09 Reestablishing Boards, Committees, and Commissions as Established
in the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter
2.100 Boards, Committees, and Commissions.
KAPLAN moved to adopt Ordinance No. FY2012 -09 in first reading to advance to public hearing at
the next regular meeting of the Assembly.
Per KIBC 2.100.180, all boards, committees, and commissions established under this chapter, with
the exception of those mandated by state law, terminate by operation of law three years from the
date of passage of this section, unless affirmatively reestablished or continued by the assembly for a
period not to exceed three years. The boards and commissions reflected in the ordinance would be
affirmatively reestablished or continued by the Assembly after a public hearing was held.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Kaplan, Lynch, Stutes, and
Austerman.
Other Items
1. Hiring for the Position of Solid Waste Manager /Environmental Specialist at Range 23, Step H.
STUTES moved to authorize the salary placement of Solid Waste Manager /Environmental Specialist
new hire at Salary Range 23, Step H.
On July 7, 2010, the position of Solid Waste Manager /Environmental Specialist became vacant. After
advertising nationally, reviewing applications, and interviewing, the review panel selected a candidate
for the position. A background check was completed and the candidate was invited to Kodiak for a
face to face interview and tour of the landfill and community. The candidate's response to the position
and the community was very positive. The candidate offered to accept the position at a Salary Range
23 Step H. According to Section 409 "Entrance Wage Rate" of the Kodiak Island Borough Personnel
Manual, "the Department Head, subject to managerial approval, may place a new employee above
the start rate, when such placement was a result of the new employee's directly applicable work
experience and credentials. Assembly approval was required for any starting placement above Step
C."
Staff recommended the hiring of an applicant who mets the requirements of the position of Solid
Waste Manager /Environmental Specialist. The applicant's credentials were complete, and his work
history demonstrated 22 years of experience in municipal solid waste and recycling program
management, which qualified him to fulfill the requirements necessary to perform the essential duties
and responsibilities of the position. His experience in the recycling program development were
especially valuable in moving the Kodiak system forward. He and his spouse spoke to several Kodiak
residents while researching the community, and both were excited about the possibility of relocating.
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October 6, 2011 Page 977
Based on the qualifications and work experience of this applicant, the 22 years of management
experience in the field, and the Borough's diligent effort to hire the best qualified person for this
position, staff recommended this applicant be hired at Range 23, Step H of the salary scale.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, and
Friend.
CITIZENS' COMMENT
None.
ASSEMBLY MEMBER COMMENTS
Assembly member Stutes, Austerman, Kaplan, Lynch, and Friend congratulated award recipients
and specifically recognized Jim Pickett for his firefighting services to the Kodiak community.
Assembly member Kaplan thanked the Clerk's Office staff and election volunteers for their hard work
and service during the 2011 election season.
Announcements
Deputy Presiding Officer Friend announced that the next Assembly work session would be held on
Thursday, October 13, 2011, at 7:30 p.m. in the Borough Conference Room and the next regular
meeting of the Assembly was scheduled on Thursday, October 20, 2011, at 7:30 p.m. in the Borough
Assembly Chambers.
EXECUTIVE SESSION
1. Borough Clerk's Performance Evaluation.
AUSTERMAN moved to convene into executive session to discuss the Borough Clerk's
performance evaluation, a subject that qualifies for executive session as a matter that may tend to
prejudice her reputation or character.
ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION CARRIED
UNANIMOUSLY: Lynch, Stutes, Austerman, Friend, and Kaplan.
Deputy Presiding Officer Friend recessed the regular meeting and convened the executive session
at 8:20 p.m.
Upon returning from the executive session, Deputy Presiding Officer Friend reconvened the regular
meeting at 8:35 p.m.
LYNCH moved to increase the Clerk's Salary to Range 24, Step M retroactive to her anniversary
date.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend, Kaplan,
Lynch, and Stutes.
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October 6, 2011 Page 978
2. Borough Manager's Performance Evaluation.
LYNCH moved to convene into executive session to discuss the Borough Manager's performance
evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice his
reputation or character.
ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION CARRIED
UNANIMOUSLY: Austerman, Friend, Kaplan, Lynch, and Stutes.
Deputy Presiding Officer Friend recessed the regular meeting and convened the executive session
at 8:37 p.m.
Upon returning from the executive session, Deputy Presiding Officer reconvened the regular
meeting at 9:20 p.m.
LYNCH moved to increase the Manager's salary by $5,000 retroactive to the date of his contract.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Kaplan, Lynch, Stutes, and
Austerman.
ADJOURNMENT
LYNCH moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, and
Friend.
The meeting was adjourned at 9:25 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jer'dme M. Selby,
I
Nova M. Javier, C, Borough Clerk Approved: October 20, 2011
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October 6, 2011 Page 979