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2011-07-21 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, July 21, 2011, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk () are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. # Regular Meeting of June 16, 2011 and July 7, 2011. 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter B. Longevity Awards 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2012 -02 An Ordinance of the Assembly of the Kodiak Island Borough Placing the Question of the Adoption of a Sales Tax on the October 4, 2011, Regular Election Ballot. B. Ordinance No. FY2012 -03 Rezoning Proposed Tracts A, B, and C, Ouzinkie Harbor Subdivision, From R1- Single - Family Residential To I — Industrial (City Of Ouzinkie & Ouzinkie Native Corporation). 10, BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Contracts 1. *Contract No. FY2012 -04 Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects Under $25,000 for KIB Facilities and Grounds. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2 2. *Contract No. FY2012 -05 Road Maintenance and Repairs, Snow Removal and Sanding for Monashka Bay Road Service Area. 3. *Contract No. FY2012 -06 Road Maintenance and Repairs, Snow Removal and Sanding for Womens Bay Service Area. 4. *Contract No. FY2012 -07 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2012. 5. *Contract No. FY2012 -08 Road Maintenance and Repairs, Snow Removal and Sanding for Bay View Road Service Area. B. Resolutions - None. C. Ordinances for Introduction 1. Ordinance No. FY2012 -04 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.105 Planning and Zoning Commission Section 2.105.010 Created — Membership; Title 2 Administration and Personnel Chapter 2.145 Solid Waste Advisory Board Section 2.145.010 Created — Membership; Title 3 Revenue and Finance Chapter 3.35 Real Property Tax Section 3.35.050 Board of Equalization; and Title 7 Elections Chapter 7.20 Qualifications of Voters and Candidates Section 7.20.020 Candidate Qualifications. D. Other Items 1. Confirmation of the Assembly Appointment to the Womens Bay Service Area Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Solid Waste Advisory Board Regular Meetings of April 27, 2011, and May 11, 2011. 2. Womens Bay Service Area Board Regular Meetings of May 3, 2011, and June 5, 2011, and Special Meeting of June 15, 2011. B. Reports 1. Kodiak Island Borough School District May 23, 2011 and June 20, 2011 Regular Meeting Summaries and June 6, 2011 Special Meeting Summary. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Regular Meeting June 16, 2011 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, June 16, 2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Jerrol Friend, Carol Austerman, Judy Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Rick Gifford, Assessor Bill Roberts, Finance Director Karl Short, Engineering and Facilities Director Woody Koning, and Assistant Clerk Jessica Kilborn. APPROVAL OF AGENDA AND CONSENT AGENDA AUSTERMAN moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Manager Gifford presented the Government Finance Officers Association Distinguished Budget Presentation Award to Finance Director Karl Short. CITIZENS' COMMENTS Karen Yashin thanked the Assembly for its hard work and spoke against the animal control services being cut from the Borough budget. Sumie Ono, Larry Van Daele, Carolyn Heitman, Lenny Roberson, Lorna Arndt, and Kate Ballenger spoke on the proposed roll cart expansion areas amendment. Lindsay Howell, Kodiak Chamber of Commerce Community Relations Director, spoke in support of Contract No. FY2011 -30 and reported on the summer litter patrol. Janet Wente and Mel Stephens spoke against Ordinance No. FY2012 -02. COMMITTEE REPORTS Assembly member Kaplan announced that a Solid Waste Advisory Board meeting would be held on Wednesday, June 22, 2011, at 5:15 p.m. in the Borough Conference Room. Kodiak Island Borough Assembly Minutes June 16, 2011 Page 1 PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Gifford reported on the following: • Otmeloi Park was closed due to a home heating fuel tank leak in the area of Island Lake. • AK Marine Transportation Advisory Board meeting would be held in Kodiak on Tuesday, June 28, 2011, at 9 a.m. at the Kodiak Convention Center. • A reminder that Ordinance FY2011 -15 prohibited the sale and use of fireworks throughout the year except during the dates of June 15 through July 15, and December 26 through January 1. • Would be out of the office June 24 -27, 2011. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby announced that Federal "Payment In Lieu of Taxes" monies were released the week of June 13. UNFINISHED BUSINESS A. Direction to Proceed With the Alaska Waste Proposed Roll Cart Service Expansion Areas. The motion before the Assembly was to direct the Manager to proceed with the Alaska Waste Proposed Roll Cart Service Expansion Areas. At the work session of February 24, 2011, the Assembly requested to hold a public hearing to hear comments from the residents affected by the proposed expansion areas for roll cart services related to the Solid Waste Collection Contract. On March 14, 2011, public hearing forms and informational material were mailed to the residents within the areas. This item was postponed by the Assembly from the April 7, 2011 regular meeting with a specific motion requesting that it be scheduled when a full Assembly was present. Public hearing notices that were received regarding this item were made available to the Assembly for consideration. An amendment was being presented which would allow expansion area residents to have the choice between two roll cart sizes or to retain their current dumpster service. Assembly members discussed the safety issues of not providing bear - resistant carts to residents in the expansion areas. LYNCH moved to amend direction to the manager to proceed with the Proposed Roll Cart Service Expansion Areas for the collection of household refuse based on a voluntary customer choice of either a 64- gallon or 96- gallon roll cart service or retain the dumpster service and adjust monthly fees accordingly. FULP moved to amend that the proposed expansion areas be provided bear - resistant carts only. ROLL CALL VOTE ON MOTION TO AMEND THE TYPE OF ROLL CART SERVICE FAILED FIVE TO TWO: Austerman, Friend, Jeffrey, Kaplan, and Lynch (Noes); Fulp and Stutes (Ayes). Kodiak Island Borough Assembly Minutes June 16, 2011 Page 2 FRIEND moved to further amend the direction to the manager to proceed with the Proposed Roll Cart Service Expansion Areas for the collection of household refuse based on a voluntary customer choice of either a 64- gallon or 96- gallon roll cart service or retain the dumpster service and adjust monthly fees accordingly in Expansion Area 1A only. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT BY LIMITING THE ROLL CART SERVICES OPTION TO EXPANSION AREA 1A ONLY CARRIED FIVE TO TWO: Friend, Jeffrey, Lynch, Stutes, and Austerman (Ayes); Fulp and Kaplan (Noes). FULP moved to amend by using Benny Benson Drive as the demarcation point of the expansion of the roll cart services in Expansion Area 1A. ROLL CALL VOTE ON MOTION TO AMEND THE BOUNDARIES OF EXPANSION AREA 1A FAILED FIVE TO TWO: Jeffrey, Kaplan, Lynch, Austerman, and Friend (Noes); Fulp and Stutes (Ayes). ROLL CALL VOTE ON MOTION TO AMEND CARRIED FIVE TO TWO: Jeffrey, Lynch, Stutes, Austerman, and Friend (Ayes); Fulp and Kaplan (Noes). ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FIVE TO TWO: Stutes, Austerman, Friend, Jeffrey, and Lynch (Ayes); Fulp and Kaplan (Noes). NEW BUSINESS Contracts 1. Contract No. FY2011 -30 Between the Kodiak Island Borough and the Kodiak Chamber of Commerce of Kodiak, Alaska for Economic Planning and Project Development Within the Kodiak Island Borough for FY2012. JEFFREY moved to authorize the Manager to execute Contract No. FY2011 -30 with Kodiak Chamber of Commerce of Kodiak, Alaska for Economic Planning and Project Development within the Kodiak Island Borough for FY2012 in the amount not to exceed $45,000. The Kodiak Island Borough had participated in a community -based economic development program operated by the Kodiak Chamber of Commerce for many years. Funding support from the Borough and the City of Kodiak would be used to provide an Economic Development Committee and necessary staff to focus on economic development planning and project development in the Kodiak Region. Those who served on the Economic Development Committee were drawn from the Kodiak Island community with representatives from the City of Kodiak, Kodiak Island Borough, Kodiak -area outlying communities, and the Kodiak Chamber of Commerce. This contract would renew the relationship for the 2012 fiscal year. The duties to be accomplished for this period were outlined in the agreement. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, Friend, Fulp, and Jeffrey. Kodiak Island Borough Assembly Minutes June 16, 2011 Page 3 2. Contract No. FY2010 -30A Amendment No. 1 to the Solid Waste Collection Services Contract. FRIEND moved to authorize the Manager to execute Amendment No. 1 to the existing Contract No. FY2010 -30 Solid Waste Collection Services with Alaska Pacific Environmental Services Anchorage, LLC for the Exclusive Service Contract for Residential and Commercial Refuse Collection and Transportation to the KIB Landfill. Both parties to this agreement acknowledged that certain financial performance assurances must be provided to the Borough to assure continued service in the event of a performance failure by the Contractor. The Contractor sought a Letter of Credit to provide the Borough with the needed financial assurances. Due to the extraordinary conditions presently existing in the banking industry, the Contractor was unable to secure a suitable Letter of Credit. The Contractor proposed to substitute the Letter of Credit requirement with a combination of a Performance Bond and a Pledged Bank Account with the Borough as the only party able to make withdrawals from the account. Interest on the account would be payable to the Contractor. These financial instruments would provide the Borough with the necessary resources to continue services should the Contractor fail to perform. The Borough Attorney agreed with the substitution and drafted the Contracted Amendment. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Friend, Fulp, Jeffrey, and Kaplan. 3. Contract No. FY2011 -34 Janitorial Services for the KIB Administrative Building. STUTES moved to authorize the Manager to execute Contract No. FY2011 -34 to Tuan's Island Professional Cleaning Services for Janitorial Services for the KIB Administrative Building in an amount not to exceed $50,160. The Kodiak Island Borough Engineering and Facilities Department advertised the need for Janitorial Services for the Borough Administration Building. Two potential contractors registered but only one bid was submitted. Tuan's Island Professional Cleaning Service submitted the only bid of $50,160. Tuan's Services had the contract for this building for the previous four years and demonstrated excellent performance of the contract requirements. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Austerman, Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. 4. Contract No. FY2011 -35 Janitorial Services for the Kodiak Fisheries Research Center. JEFFREY moved to authorize the Manager to execute Contract No. FY2011 -35 to Tuan's Island Professional Cleaning Services for Janitorial Services for the Kodiak Fisheries Research Center in an amount not to exceed $50,020. Kodiak Island Borough Assembly Minutes June 16, 2011 Page 4 The Kodiak Island Borough Engineering and Facilities Department advertised the need for Janitorial Services for the Kodiak Fisheries Research Center (KFRC). Two potential contractors registered but only one bid was submitted. Tuan's Island Professional Cleaning Service submitted the only bid of $50,020. Tuan's Services had the contract for the KFRC building for the previous four years and demonstrated excellent performance of the contract requirements. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Austerman. 5. Contract No. FY2011 -36 East Elementary Generator, Building, and Fuel Tank Projects FRIEND moved to authorize the Manager to execute Contract No. FY2011 -36 with Brechan Enterprises, Inc. of Kodiak, Alaska for the East Elementary Generator, Building, and Fuel Tank Projects in an amount not to exceed $1,046,153. This contract combined projects listed on the Renewal and Replacement schedule including: East Elementary Generator, Building, and Fuel Tank Projects as shown in the construction documents prepared by Jensen Yorba Lott, Inc. The work would replace the existing underground storage tank with an above ground tank, replace the forty -six year old boilers with newer, more energy efficient boilers, and provide needed storage space for gym equipment. In addition to providing elementary education space the building was a designated emergency shelter and a back up for Kodiak Hospital if needed. The alternate generator was designed to meet the full load requirements of any of these uses at full function. Bids were received in response to the Borough's Invitation to Bid dated May 1, 2011. Brechan Enterprises, Inc. was the lowest responsible bidder for the project. Bid tabulation was provided. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, Austerman, and Friend. Resolutions 1. Resolution No. FY2011 -27 Approving the Village of Karluk and Its Native Village Council to Participate in the FY2012 Community Revenue Sharing Program. This item was approved under the consent agenda. This resolution identified Karluk as an unincorporated community that met the Community Revenue Sharing Program eligibility criteria established under AS 29.60.865, AS 29.60.879, and 3 AAC 180.110. Karluk had more than 25 residents and provided fire protection, emergency medical response, water and sewer services, solid waste management, and public road maintenance to its residents. 2. Resolution No. FY2011 -28 Adopting the Comprehensive Economic Development Strategy (CEDS) 2011. JEFFREY moved to adopt Resolution No. FY2011 -28. The Kodiak Chamber of Commerce (KCC) was the recognized economic development organization on Kodiak Island and entered into a contract with the City of Kodiak and the Kodiak Kodiak Island Borough Assembly Minutes June 16, 2011 Page 5 Island Borough to provide economic development planning and leadership for the Kodiak Island communities. KCC had established an Economic Development Committee to develop and review a Comprehensive Economic Development Strategy which was the first step in the process of taking advantage of the many grant and assistance programs available through the U.S. Department of Commerce Economic Development Administration. KCC would assist the communities of Kodiak Island in the planning and development of the strategies and activities that those communities found were necessary to successfully engage in pursuing desired economic growth and business development which was compatible with local needs and lifestyles. In addition, KCC was also actively pursuing opportunities to work with other communities in the Southwest region and worked cooperatively with the Southwest Alaska Municipal Conference. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes, Austerman, Friend, and Fulp. 3. Resolution No. FY2011 -29 Supporting Establishment of Port and Harbor Set -Aside Funding in the Civil Works Program, Army Corps of Engineers, Pacific Ocean Division. JEFFREY moved to adopt Resolution No. FY2011 -29. This Resolution encouraged Congress to amend the FY2012 Energy and Water appropriations bill and the FY2013 President's Budget Request to include an annual $50M set -aside so that the Army Corps of Engineers (ACOE) Pacific Ocean Division could prioritize and spend on projects necessary to sustain water infrastructure in small coastal communities of the region. The ACOE was the central agency for the development of water - related infrastructure throughout the Nation and the Pacific Ocean Division included Alaska, Hawaii, and the Pacific Island Territories, all of which had economies highly dependent upon port infrastructure. Congress suspended use of congressionally - directed spending and only funded projects identified through a scoring system which favored urban ports. Rural coastal communities of the Pacific Ocean Division did not have the population to compete with urban ports, yet were highly dependent on waterborne commerce. There could be a mechanism within the Energy and Water appropriations bill to recognize the unique circumstances of coastal rural communities of the ACOE Pacific Ocean Division and the projects in need of funding which included breakwaters, wave barriers, dredging, mooring basins, and flood /erosion control. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, Friend, Fulp, and Jeffrey. 4. Resolution No. FY2011 -30 Implementing Alternative Delivery Methods for the Kodiak High School Renovation and Addition Project With the Approval of Alaska Department of Education and Early Development. FRIEND moved to adopt Resolution No. FY2011 -30. Kodiak Island Borough voters authorized the sale of up to $76.31M in bonds to fund the Kodiak High School Renovation and Addition Project on October 6, 2009. The design /bid /build method Kodiak Island Borough Assembly Minutes June 16, 2011 Page 6 of project delivery was commonly used by the Borough, and using this method of delivery for this project presented several significant challenges including: restrictive site spaces, complexity of construction, the need for scheduled phasing, and the need to minimize impacts to the on -site education program. KIBC 3.30.110 allowed the use of alternative delivery methods for procurement of construction services as verified by the Borough Attorney. The State of Alaska Department of Education and Early Development allowed the use of alternative delivery methods with Borough and department approval. Use of the Construction Manager as General Contractor At -Risk (CM /GC At -Risk) delivery method provided for contractor involvement early in the design process usually at the end of the schematic design phase. Participation of the contractor in cost estimating, schedule phasing, and constructability reviews provided value to the project. Adjusting design scope based on contractors cost data provided the owner greater budget controls. Open accounting and shared responsibility provided for a reduction of risk to owner and contractor. CM /GC At -Risk provided the owner with the ability to select contractors based on qualifications and price (usually weighted 50/50); thereby, avoiding less qualified, low bidders. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Friend, Fulp, Jeffrey, and Kaplan. Ordinances for Introduction 1. Ordinance No. FY2011 -17 Rezoning a Portion of Tract G and Tract H, Bells Flats, Alaska Subdivision From PL— Public Use Zone To RR1 -Rural Residential One. FRIEND moved to adopt Ordinance No. FY2011 -17 in first reading to advance to public hearing at the next regular meeting of the Assembly. The Borough Assembly previously declared these parcels to be surplus to the public's need. The Planning and Zoning Commission also approved a subdivision of these tracts into four parcels. After Borough staff spent time on -site with Womens Bay Service Area Board representatives to address concerns about drainage and retention of an existing pond for firefighting purposes, the subdivision was modified to reserve one of the lots for drainage, fish habitat, and firefighting as intended by the Commission and the Assembly. The most recent action and recommendation by the Commission was to review a rezone request of the area. If the rezone request was approved by the Assembly, the three parcels approved by plat would be made available for sale at a future Borough land auction and the fourth lot would remain zoned PL- Public Use Lands. After holding a public meeting, the Commission approved recommending to the Assembly that the three parcels identified be rezoned from PL— Public Use Lands to RR1 -Rural Residential One. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend, Fulp, Jeffrey, Kaplan, and Lynch. Kodiak Island Borough Assembly Minutes June 16, 2011 Page 7 2. Ordinance No. FY2012 -02 Submitting the Question of the Adoption of a Sales Tax to the Qualified Voters of the Borough at the October 4, 2011 Regular Election. JEFFREY moved to adopt Ordinance No. FY2012 -02 in first reading to advance to public hearing at the Assembly regular meeting of July 21, 2011. At the October 6, 2009 general election, the registered voters of the Kodiak Island Borough approved a $76,310,000 general obligation bond for renovating and additions to the Kodiak High School. The Assembly also established a fund for renewal and replacement of existing capital assets. This fund was being funded with interfund loans from the Facilities Fund which would be paid back over a period of 20 years. To make the payments on these bonds and the renewal and replacement interfund loans the Borough needed to increase revenues about $4M per year, this equated to approximately four mills. If the Borough adopted a 2% sales tax, with similar exemptions as the City of Kodiak, the Borough would avoid this four mill property tax increase. By adopting a sales tax the entire populace would help pay for these expenditures, not just the property owners. FULP moved to amend Section 2, third bullet point, to read "This tax will only be used to finance education for the Kodiak Island Borough School District and bonded debt of the Kodiak Island Borough School District." ROLL CALL VOTE ON MOTION TO AMEND FAILED FOUR TO THREE: Austerman, Friend, Kaplan, and Lynch (Noes); Fulp, Jeffrey, and Stutes (Ayes). ROLL CALL VOTE ON MAIN MOTION CARRIED SIX TO ONE: Friend, Jeffrey, Kaplan, Lynch, Stutes, and Austerman (Ayes); Fulp (No). Other Items 1. Confirmation of the Assembly Appointment to the Personnel Advisory Board. FRIEND moved to confirm the Assembly Appointments to the Personnel Advisory Board of Mr. John Durham for a term to expire December 2011 and Mr. Perry Page for a term to expire December 2013. There were two vacant seats on the Personnel Advisory Board, one to expire December 2011, and one to expire December 2013. The Clerk's office received the following applications: 1. Shanna Torgerson — April 20, 2011 2. John Durham — May 24, 2011 3. Perry Page — June 3, 2011 Per Section 203 of the Personnel Manual the Borough Assembly was required to appoint a Personnel Board consisting of five members. In appointing members to the Personnel Board, the Borough Assembly would take into consideration the recommendations made by Borough employees, the Borough Manager, any resident of the Borough, and their own recommendations. The applications were emailed to the Borough employees and comments returned were shared with the Assembly. Kodiak Island Borough Assembly Minutes June 16, 2011 Page 8 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Austerman. EXECUTIVE SESSION A. Kodiak Support Services vs. Kodiak Island Borough Board of Equalization. STUTES moved to convene into executive session to discuss Kodiak Support Services vs. Kodiak Island Borough Board of Equalization which qualifies for executive session under pending litigation and attorney - client privileged communications. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, Austerman, and Friend. The Borough Assembly, Manager, Assessor, and Clerk's Office Staff were invited into executive session. The Borough Attorney attended the executive session via teleconference. Mayor Selby recessed the regular meeting at 9:37 p.m. and convened the executive session. Upon returning from the executive session, Mayor Selby reconvened the regular meeting at 10:01 p.m. and announced no action was to be taken as a result of the executive session. B. Litigation With a Former Kodiak Island Borough Employee. FRIEND moved to convene into executive session to discuss potential litigation with a former Kodiak Island Borough employee which qualifies for executive session under potential litigation and attorney - client privileged communications. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes, Austerman, Friend, and Fulp. The Borough Assembly, Manager, Finance Director, and Clerk's Office Staff were invited into executive session. The Borough Attorney attended the executive session via teleconference. Mayor Selby recessed the regular meeting at 10:01 p.m. and convened the executive session. Upon returning from the executive session, Mayor Selby reconvened the regular meeting at 10:18 p.m. and announced no action was to be taken as a result of the executive session. CITIZENS' COMMENTS Lorna Arndt voiced concerns regarding Contract No. FY2010 -30 Solid Waste Collection Services. Rick Vahl spoke on his application for the vacant Borough seat on the Planning and Zoning Commission. ASSEMBLY MEMBER COMMENTS Assembly member Stutes reminded the Manager about the letter to Alaska Waste to exercise the recycling option set forth in Contract No. FY2010 -30. She expressed concerns that City and Borough residents were being treated differently in regards to the roll cart service option. Kodiak Island Borough Assembly Minutes June 16, 2011 Page 9 Assembly members Friend and Jeffrey commented on the concerns of Assembly member Stutes and looked forward to future expansion efforts. Assembly member Fulp expressed condolences to the family of Mr. Brian Young. Assembly member Austerman congratulated Finance Director Short for receiving the GFOA Budget award and commended Mr. Vahl for his interest in public service. Assembly members Lynch and Kaplan had no comments. Announcements The Borough Assembly and the City Council would meet in a Joint Work Session on Tuesday, June 28, 2011, at 7:30 p.m. in the Borough Assembly Chambers. The next Assembly work session would be held on Thursday, June 30, 2011, at 7:30 p.m. in the Borough Conference Room and the next regular meeting of the Assembly was scheduled on Thursday, July 7, 2011, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT FRIEND moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, Friend, Fulp, and Jeffrey. The meeting was adjourned at 10:35 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes June 16, 2011 Page 10 KODIAK ISLAND BOROUGH Assembly Regular Meeting July 7, 2011 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, July 7, 2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Jerrol Friend, Judy Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Administrative Official Bud Cassidy, Engineering and Facilities Director Woody Koning, Finance Director Karl Short, Clerk Nova Javier, and Assistant Clerk Jessica Kilborn. FRIEND moved to excuse Assembly member Austerman who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA AND CONSENT AGENDA JEFFREY moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES A. Regular Meeting of May 19, 2011 and June 2, 2011, and Special Meeting of June 9, 2011, were approved under the consent agenda. AWARDS AND PRESENTATIONS None. CITIZENS' COMMENTS Dave Blacketer spoke on behalf of the Kodiak Senior Center and thanked the Assembly for its support through the years. COMMITTEE REPORTS None. PUBLIC HEARING A. Ordinance No. FY2011 -17 Rezoning a Portion of Tract G and Tract H, Bells Flats, Alaska Subdivision From PL— Public Use Zone To RR1 -Rural Residential One. STUTES moved to adopt Ordinance No. FY2011 -17. Kodiak Island Borough Assembly Minutes July 7, 2011 Page 1 The Borough Assembly previously declared these parcels to be surplus to the public's need. The Planning and Zoning Commission approved a subdivision of these tracts into four parcels. After Borough staff spent time on -site with Womens Bay Service Area Board representatives to address concerns about drainage and retention of an existing pond for firefighting purposes, the subdivision was modified to reserve one of the lots for drainage, fish habitat, and firefighting as intended by the Commission and the Assembly. This most recent action and recommendation by the Commission was to review a rezone request of the area. If the rezone request was approved by the Assembly, the three parcels approved by plat would be made available for sale at a future Borough land auction and the fourth lot would remain zoned PL- Public Use lands. After holding a public meeting, the Commission approved recommending to the Borough Assembly that the three parcels identified be rezoned from PL— Public Use Lands to RR1 -Rural Residential One. Thirty public hearing notices were mailed on June 20, 2011; no responses received by the Clerk's office. Mayor Selby opened the public hearing. Seeing and hearing none, Mayor Selby closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. BOROUGH MANAGER'S REPORT Administrative Official Cassidy reported on the following: • Junk vehicle program had ended. Twenty -one vehicles were moved in the two days prior to the closing of the program. • Manager Gifford would return to the office on July 18, 2011. MESSAGES FROM THE BOROUGH MAYOR None. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Contract No. FY2012 -01 Providence Kodiak Island Counseling Center Services to Kodiak Island Borough School District for School Year 2011 -2012. This item was approved under the consent agenda. This was an agreement between the Kodiak Island Borough and Providence Kodiak Island Counseling Center ( "Contractor ") setting forth the terms and conditions pursuant to the contractor providing mental health services for the Kodiak Island Borough schools. The contractor worked with the School District to identify and document a mutual understanding of Kodiak Island Borough Assembly Minutes July 7, 2011 Page 2 the program's scope and requirements with a focus on ensuring the greatest amount of quality service within the budgeted amount of $381,350. 2. Contract No. FY2012 -02 Kodiak Landfill Lateral Expansion Phase I Clearing, Excavation, and Fencing. FRIEND moved to authorize the manager to execute Contract No. FY2012 -02 with Anderson Construction Company LLC of Kodiak, Alaska for the Kodiak Landfill Lateral Expansion Phase I Clearing, Excavation, and Fencing in an amount not to exceed $2,482,899. This contract was for the Kodiak Landfill Lateral Expansion Project Phase I Clearing, Excavation, and Fencing as shown in the construction documents prepared by CH2M Hill, Inc. The construction documents, bid documents, and associated addenda were available for review. The project budget of $3,601,250 would be funded by an interfund loan or a revenue bond through the Alaska Bond Bank. A memo from the Finance Director describing the scope of work and funding plan for the project was provided. Bids were received in response to the Borough's invitation to bid dated May 26, 2011. Four bids were opened on June 27, 2011. After reviewing the bids, staff determined that Anderson Construction was the responsible bidder having submitted the lowest responsive bid. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Friend. Resolutions 1. Resolution No. FY2012 -03 Approving Fiscal Year 2012 Kodiak Island Borough Non - Profit Funding. JEFFREY moved to adopt Resolution No. FY2012 -03. This resolution was the framework in which the Assembly distributed the Borough funds set aside in the Fiscal Year 2012 budget to various non - profit agencies. A corrected version of the resolution was provided to the Assembly. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes, Friend, and Fulp. 2. Resolution No. FY2012 -04 Declaring Lot 4, Block 10, Port Lions Subdivision as Surplus to the Borough's Needs and Authorizing the Disposal of this Former Teacherage and Lot for Less than Fair Market Value to the City of Port Lions. JEFFREY moved to adopt Resolution No. FY2012 -04. The teacherage in Port Lions had not been occupied for over a decade and had fallen into a state of disrepair and deterioration due to lack of maintenance and overall neglect. The need for providing a teacherage in the community was no longer an issue since there was better housing stock available in the community to rent or own. The City of Port Lions requested ownership of the parcel and structure in an effort to make it available for VPSO housing, or other economic development purposes and was also interested in eliminating the unattractive nuisance and potential hazard. Kodiak Island Borough Assembly Minutes July 7, 2011 Page 3 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Friend, Fulp, and Jeffrey. Ordinances for Introduction 1. Ordinance No. FY2012 -03 Rezoning Proposed Tracts A, B, and C, Ouzinkie Harbor Subdivision, From R1- Single - Family Residential To I— Industrial (City Of Ouzinkie & Ouzinkie Native Corporation). STUTES moved to adopt Ordinance No. FY2012 -03 in first reading to advance to public hearing at the next regular meeting of the Assembly. The City of Ouzinkie requested a replat of three waterfront upland and tideland parcels in order to facilitate the replacement of the existing wood pile dock with a new sheet pile dock that would expand the upland area available for waterfront uses. In the process of reviewing the preliminary plat in Case S11 -009, it was recommended that a rezone be initiated to accommodate the redevelopment of new waterfront and industrial uses as the existing zoning for this area was R1- Single- family Residential. The Planning and Zoning Commission initiated this rezone investigation on their own, as a courtesy to the City of Ouzinkie in response to a written request from the Mayor of Ouzinkie. After reviewing the applicable Borough plans and holding a required public hearing on this request, the Commission found the request was consistent with Borough and community plans applicable to the area. Although there was a designation for "mixed use" in the plan, the current I- Industrial zone appeared to be the best alternative for accommodating the planned waterfront uses and activities. The improvements to the dock facility were being carried out during the construction season so that an expeditious review of the request would help to ensure the zoning was correct for the area before new upland and tideland uses were established once the harbor expansion project concluded. An effective clause was also recommended by the Commission in order to ensure the application of the new industrial zoning coincided with the filing of the final plat for Tracts A, B, and C, Ouzinkie Harbor Subdivision. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Friend, Fulp, Jeffrey, and Kaplan. Other Items 1. Confirmation of the Mayoral Appointment to the Planning and Zoning Commission. JEFFREY moved to confirm the Mayoral Appointment of Mr. Rick Vahl to the Planning and Zoning Commission for a term to expire December 2012. There was one vacant Borough seat on the Planning and Zoning Commission for a term to expire December 2012. Three applications were received by the Clerk's Office: 1. Robert William Barton — May 21, 2011 2. Ryan Sharratt — June 1, 2011 3. Fredrick (Rick) Vahl — June 7, 2011 Kodiak Island Borough Assembly Minutes July 7, 2011 Page 4 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Friend, Fulp, Jeffrey, Kaplan, and Lynch. 2. Declaring a Seat on the Board of Equalization Vacant. This item was approved under the consent agenda. On June 20, 2011, the Clerk's office received a letter of resignation from Mrs. Cassandra Juenger from the Board of Equalization for a term to expire December 2011. The Assembly accepted, with regret, the resignation of Mrs. Juenger from the Board of Equalization for a term to expire December 2011, and directed the Borough Clerk to advertise the vacancy per Borough Code. 3. Declaring a Seat on the Service Area No. 1 Board Vacant. This item was approved under the consent agenda. On June 23, 2011, Mr. Alan Torres submitted a notice of resignation from the Service Area No. 1 Board for a term to expire October 2012. The Assembly accepted, with regret, the resignation of Mr. Torres from the Service Area No. 1 Board for a term to expire October 2012, and directed the Borough Clerk to advertise the vacancy per Borough Code. CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly member Stutes, Fulp, Jeffery, and Kaplan commended Code Enforcement Officer Maker for his hard work. Assembly member Stutes raised concerns regarding the process of the long -term care facility project. Mayor Selby explained the decision making process related to the project. Assembly member Stutes commended landfill staff on the condition of the landfill. Assembly member Fulp commented that she hoped that the animal control funds could be added back to the Borough budget, spoke on the landfill expansion costs, and commented on future community projects. Assembly members Friend and Lynch had no comment. Announcements The next Assembly work session will be held on Thursday, July 14, 2011, at 7:30 p.m. in the Borough Conference Room and the next regular meeting of the Assembly is scheduled on Thursday, July 21, 2011, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT STUTES moved to adjourn the meeting. Kodiak Island Borough Assembly Minutes July 7, 2011 Page 5 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. The meeting was adjourned at 8:10 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes July 7, 2011 Page 6 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 9.A TITLE: Ordinance No. FY2012 -02 An Ordinance of the Assembly of the Kodiak Island Borough Placing the Question of the Adoption of a Sales Tax on the October 4, 2011, Regular Election Ballot. SUMMARY: At the October 6, 2009 general election, the registered voters of the Kodiak Island Borough approved a $76,310,000 general obligation bond for renovating and additions to the Kodiak High School. The Borough Assembly has also established a fund for renewal and replacement of existing capital assets. This fund is being funded with interfund loans from the Facilities Fund which will be paid back over a period of 20 years. To make the payments on these bonds and the renewal and replacement interfund loans the Borough needs to increase revenues about $4,000,000 per year. This equates to approximately 4 mills. By adopting a sales tax, the general public would help pay for these expenditures, not just the property owners. Based on the discussion at the last work session, a substituted version is before the Assembly. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: it .1 RECOMMENDED MOTION: Move to adopt Ordinance No. FY2012 -02. Introduced by: Borough Assembly 1 SUBSTITUTED VERSION Requested by: Borough Assembly 2 Drafted by: Finance Director 07/21/2011- ATTORNEY VERSION Introduced: 06/16/2011 3 Public Hearing: 07/21/2011 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2012 -02 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 SUBMITTING THE QUESTION OF THE ADOPTION OF A SALES TAX 11 TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE 12 OCTOBER 4, 2011 REGULAR ELECTION 13 t4 WHEREAS, in the October 6, 2009 general election, the voters of the Kodiak Island 15 Borough approved a $76,310,000 bond issue to finance the planning, design, and 16 construction of school and related capital improvement projects; and 17 18 WHEREAS, when these bonds are sold, the Kodiak Island Borough must increase its 19 revenues to make the principal and interest payments due on these bonds; and 20 21 WHEREAS, the Assembly desires to implement tax measures which will generate 22 additional revenues needed to finance education and debt retirement in a way that spreads 23 the tax burden across the entire -dace general public instead of just on the property 24 owners; and 25 26 WHEREAS, a new sales tax or an increase in the rate of levy of a sales tax approved by 27 ordinance does not take effect until ratified by a majority of the voters at an election (AS 28 29.45.670). 29 30 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 31 BOROUGH THAT: 32 33 Section 1: This ordinance is a non -Code ordinance and shall not become a part of the 34 Kodiak Island Borough Code of Ordinances; 35 36 Section 2: It is the intent of the Kodiak Island Borough Assembly that the Kodiak Island 37 Borough levy, assess and collect sales tax as follows: 38 • The sales tax shall be seasonal and shall be levied, assessed and 39 collected on sales, services and rentals in the Kodiak Island 40 Borough occurring from April 1 through September 30 each 41 calendar year. 42 • The sales tax shall be an amount not to exceed two percent (2 %). 43 • This will be a Borough -wide sales tax and will be in addition to any sales 44 taxes imposed by cities within the Borough. 45 • This sales tax will only be used to pay principal and interest on bonds 46 issued by the Kodiak Island Borough to finance 47 costs of planning, designing and constructing 48 school and related capital improvements in the Borough, including without 49 limitation the reconstruction and renovation of the Kodiak High School, 50 approved by the voters at the regular Borough election held on October 6, 51 2009 as Proposition No. 1 (the "2009 Proposition "). Kodiak Island Borough Ordinance No. FY2012 -02 Page 1 of 2 52 • The Kodiak Island Borough Assembly is empowered to enact such 53 ordinances as necessary to implement and administer the collection of a 54 sales tax. 55 • The sales tax amount may not be increased without further voter 56 approval. 57 • This sales tax ordinance will sunset 58 : - - • : ... . - • • : - ': • on September 59 30, 2035, provided that any bonds (including refunding bonds) 60 issued pursuant to the 2009 Proposition are no longer outstanding. 61 62 Section 3: The Borough shall submit the following proposition to the qualified voters of 63 the Borough at the October 4, 2011 regular Borough election. The proposition 64 must receive an affirmative vote from a majority of the qualified voters voting 65 on the question to be approved. 66 67 Proposition No. 1 68 Sales Tax 69 70 Shall the Kodiak Island Borough levy, assess, and collect a seasonal 71 sales tax (April 1 through September 30 each year) not to exceed two 72 percent (2 %) of sales, rents, and services in the Borough? This sales tax 73 will only be used to pay principal and interest on bonds, including 74 refunding bonds, issued by the Kodiak Island Borough to finance 75 costs of planning, designing and 76 constructing school and related capital improvements in the Borough, 77 including without limitation the reconstruction and renovation of the 78 Kodiak High School, approved by the voters at the regular Borough 79 election held on October 6, 2009 as Proposition No. 1. 80 YES NO 82 83 Section 4: If approved by the voters, the sales tax becomes effective April 1, 2012, 84 subject to and following adoption by the Assembly of implementing 85 ordinances. This ordinance becomes effective immediately. 86 87 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 88 THIS DAY OF 2011 89 90 91 KODIAK ISLAND BOROUGH 92 93 94 95 ATTEST: Jerome M. Selby, Borough Mayor 96 97 98 99 100 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2012 -02 Page 2 of 2 Introduced by: Borough Assembly SUBSTITUTED VERSION Requested by: Borough Assembly 2 Drafted by: Finance Director Introduced: 06/16/2011 3 Public Hearing: 07/21/2011 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2012 -02 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 SUBMITTING THE QUESTION OF THE ADOPTION OF A SALES TAX 11 TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE 12 OCTOBER 4, 2011 REGULAR ELECTION 13 14 WHEREAS, in the October 6, 2009 general election, the voters of the Kodiak Island 15 Borough approved a $76,310,000 bond issue to finance the planning, design, and 16 construction of school and related capital improvement projects; and 17 18 WHEREAS, when these bonds are sold, the Kodiak Island Borough must increase its 19 revenues to make the principal and interest payments on these bonds; and 20 21 WHEREAS, the Assembly desires to implement tax measures which will generate the 22 additional revenue needed to finance education and debt retirement in a way that spreads 23 the tax burden across the entire - populace general public instead of just on the property 24 owners. 25 26 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH THAT: 28 29 Section 1: This ordinance is of a general and permanent nature and shall become a part 30 of the Kodiak Island Borough Code of Ordinances; 31 32 Section 2: It is the intent of the Kodiak Island Borough Assembly that the Kodiak Island 33 Borough adopts sales tax powers as follows: 34 • The sales tax shall be seasonal and collected from April 1 to 35 September 30 each calendar year. 36 • The sales tax shall be an amount of up to two percent (2 %). 37 • This will be a Borough -wide tax and will be in addition to any sales taxes 38 imposed by cities within the Borough. 39 • This tax will only be used to finance education —and debt retirement 40 associated with the construction of the new high school. 41 • The Kodiak Island Borough Assembly is empowered to enact such 42 ordinances as necessary to implement and administer the collection of 43 the tax. 44 • This tax amount may not be increased without further voter approval. 45 • This ordinance will sunset and require voter reauthorization at the 46 October 2034 regular election. 47 48 Kodiak Island Borough Ordinance No. FY2012 -02 Page 1 of 2 49 Section 3: The Borough shall submit the following proposition to the qualified voters of 50 the Borough at the October 4, 2011 regular Borough election. The proposition 51 must receive an affirmative vote from a majority of the qualified voters voting 52 on the question to be approved. 53 54 Proposition No. 1 55 Sales Tax 56 57 Shall the Kodiak Island Borough adopt sales tax powers and levy a seasonal 58 sales tax (April 1 to September 30 each year) of up to two percent (2 %) of 59 sales, rents, and services provided in the Borough? This tax will only be 60 used to finance education debt retirement associated with the 61 construction of the new high school. 62 YES c NO 63 64 65 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 66 THIS DAY OF 2011 67 68 69 KODIAK ISLAND BOROUGH 70 71 72 73 Jerome M. Selby, Borough Mayor 74 75 ATTEST: 76 77 78 79 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2012 -02 Page 2 of 2 ij,; Kodiak Island Borough MEMORANDUM TO: Honorable Mayor and Assembly Me bets of the Kodiak Island Borough THROUGH: Rick Gifford, Borough Manager J FROM: Karleton Short, Finance Director SUBJECT: Sales Tax DATE: July 14, 2011 At the current time the ordinance placing a sales tax on the October 4, 2011 election assumes a rate of up to 2% and will be collected for the entire year. At the last work session the Assembly directed staff to amend the ordinance by reducing the rate to 1% and only collecting the tax from May l until September 30 of each year. This memo assumes that the Borough Assembly will adopt the amended ordinance. This table shows what the City has collected in calendar years 2006 to 2010. 2006 2007 2008 2009 2010 Jan - Mar Quarter 1 $ 1,782,293 $ 1,797,588 $ 1,885,748 $ 1,861,218 $ 2,012,671 Apr - Jun Quarter 2 2,106,940 $ 2,171,230 $ 2,310,933 $ 2,360,288 $ 2,499,969 Jul - Sep Quarter 3 2,311,483 $ 2,423,748 $ 2,707,956 $ 2,595,358 $ 2,652,651 Oct - Dec Quarter 4 2,015,238 $ 2,137,392 $ 2,337,846 $ 2,286,214 $ 2,395,431 Total Tax $ 8,217,960 $ 8,531,965 $ 9,244,491 $ 9,105,086 $ 9,562,732 This is based on a 6% sales tax with a cap of $750. Based on this the sales tax collected in the Borough for the second and third quarters of the previous years would be: 2006 2007 2008 2009 2010 Apr - Jun Quarter 2 $ 351,157 $ 361,872 $ 385,156 $ 393,381 $ 416,661 Jul - Sep Quarter 3 385,247 403,958 451,326 432,560 442,109 Total Tax $ 736,404 $ 765,830 $ 836,481 $ 825,941 $ 858,770 There would be additional revenues from taxable sales in other cities in the Borough as well as sales outside of any cities. I would estimate a Borough sales tax at I% for the 2 " and 3 quarters of FY2013 to be $900,000. Under state law the Borough would be responsible for collecting the sales tax for all of the cities within the Borough and remit the sales tax revenues collected to the cities. Also under State law the Borough must remit these revenues to the individual cities without deducting any administrative expenses. The Borough and City may sign a memorandum of agreement allowing a city to collect their own sales tax. (Per Steve Van Sant, State Assessor). To administer a sales tax the Borough would have to add at least 2 people to the accounting staff and it would take more of the IT and administration resources. The staff costs would probably amount to $150,000 to $200,000 per year. I have checked with several other Boroughs about what software they use and how much it costs. The City of Kodiak, the Kenai Peninsula Borough and the City and Borough of Juneau are looking at new software. The Kenai Peninsula Borough purchased a system 4 or 5 years ago for $400,000 to $500,000. The Kenai Peninsula Borough has to collect sales tax for several cities that have varying tax codes. • The City of Kodiak is looking at new software and one of the companies they are looking at is MS Govern. I talked to their sales manager and got a rough estimate about how much a sales tax program would cost. He said that the initial cost would be $200,000 to $300,000. Maintenance costs are usually around 10% of the initial cost. Here is a short recap: Initial cost would probably be $300,000 (cost of software plus other implementation costs.) Annual net income would be: Annual Revenues $ 900,000 Staff Costs 180,000 Software costs 20,000 Net income $ 700,000 This would be about 3/4 of a mill. If you have any more questions please let me know. 2 Ordinance Gila FY2012 -03 Rezoning Proposed Tracts n C , ETiS^] Cc, Ouzinkie Harbor Subdivision, F.rom R1- Single - Family Residential a I— Industrial OV Cif Ouzinkie b Ouzinkie GtekG Corporation). USS 4571 TRACT cc TRACT Q tv i USS 4871 ' -- — ' 00 103 ekt 1 , t its e5 ,7 41/41,111b ® z J USS 35' f � 4��, lO � �� ®te \�� - �,•y % ®o. NO9 \ #411,Sner I tt, 4.- W ® ® � ®•At. �� ` � 'VP° tr. ( \ USS 3159 �' USS 1702 l J n N ,4". Kodiak Island Borough GIS System n^ ` � y 0 265 530 1,060 1590 2.129 Feet S This map was prepared torn me Kodiak Island Bo audits GIB System It is ups/ dot Mr me purpose or sdow general I or a pmpertywltltln re Kodiak Island eomug This map Wes n6 represent a suvey. More aroma/ on about tre mapping data can be obtained by contact Be Kodiak Island Borough IT Gepartmert at (907) 4869333 Kodiak Island Borough • t * ` ", t- c * i\ Office of the Borough Clerk -k % ' rz 710 Mill Bay Road e Kodiak, Alaska 99615 rum: Phone (907) 486 -9310 Fax (907) 486 -9391 nj avier(aikodiakak.us NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, July 21, 2011, at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on: Ordinance No. FY2012 -03 Rezoning Proposed Tracts A, B, and C, Ouzinkie Harbor Subdivision, From R1- Single - Family Residential To I— Industrial (City Of Ouzinkie & Ouzinkie Native Corporation). If you do not wish to testify verbally, you may provide your comments in the attached public hearing form and fax it to (907) 486 -9391, Email to niavierkodiakak.us or hand deliver to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 5 p.m. on July 21, 2011. Comments favoring and opposing are encouraged. If you have any questions, please call 486 -9310. Attachments: • Public hearing form • Map • Ordinance No. FY2012 -03 FLOYD ANDERSON NICK SQUARTSOFF ROBERT PONTE SR P.O. BOX 48 OUZINKIE, AK 99644 1816 MILL BAY RD OUZINKIE, AK 99644 KODIAK, AK 99615 RUSSIAN ORTHODOX CHURCH DOROTHY MORRISON OUZINKIE NATIVE CORP PO BOX 210569 4770 KLONDIKE #2 P.O. BOX 89 ANCHORAGE, AK 99521 ANCHORAGE, AK 99508 OUZINKIE, AK 99644 EMIL ANDERSON ESTATE KODIAK BAPTIST MISSION JANET LESTENKOF P.O. BOX 50 VELORIA CHEEK, ESQ. P 0 BOX 2258 OUZINKIE, AK 99644 NATIONAL MINISTRIES POULSBO, WA 98370 _ - VALLEY FORGE, PA 19482 - _ CITY OF OUZINKIE JOHN PESTRIKOFF NIKOLI KATELNIKOFF P.O. BOX 109 P.O. BOX 266 PO BOX 170 OUZINKIE, AK 99644 KODIAK, AK 99615 OUZINKIE, AK 99644 NICK PESTRIKOFF PETER SQUARTSOFF ETAL MARTIN SQUARTSOFF GENERAL DELIVERY C/O HERMAN SQUARTSOFF PO BOX 51 OUZINKIE, AK 99644 PO BOX 70 OUZINKIE, AK 99644 PORT LIONS, AK 99550 JACKIE MULLER TIM PANAMARIOFF JR NICHOLAS PESTRIKOFF GENERAL DELIVERY P.O. BOX 54 P.O. BOX 49 OUZINKIE, AK 99644 OUZINKIE, AK 99644 OUZINKIE, AK 99644 ZACK CHICHENOFF FRED SQUARTSOFF MEREDITH EATON P.O. BOX 75 12910 SILVER SPRUCE DR P.O. BOX 74 OUZINKIE, AK 99644 ANCHORAGE, AK 99516 OUZINKIE, AK 99644 DONNA CAWLEY ALLEN BOSKOFSKY U S POSTAL SERVICE 1924 VAN WORMER GENERAL DELIVERY 850 CHERRY AVE CENTRALIA, WA 98531 OUZINKIE, AK 99644 SAN BRUNO, CA 94099 ANDY BOSKOFSKY KENNETH ANDERSON MICHAEL PESTRIKOFF PO BOX 65 GENERAL DELIVERY 18860 TALARIK DR OUZINKIE, AK 99644 OUZINKIE, AK 99644 EAGLE RIVER, AK 99577 JOHN KATELNIKOFF EST TED PANAMARIOFF, JR ETAL ALICE SQUARTSOFF GENERAL DELIVERY 810 HILLSIDE DR PO BOX 35 OUZINKIE, AK 99644 KODIAK, AK 99615 OUZINKIE, AK 99644 ALEXANDRA SMITH PO BOX 106 JAMES SKONBERG SR P.O. BOX 82 OUZINKIE, AK 99644 P 0 BOX 70 OUZINKIE, AK 99644 OUZINKIE, AK 99644 JAMES A SKONBERG MUNICIPALITY OF OUZINKIE KODIAK ISL HSG AUTHORITY 7250 HUNTSMAN CIR UNITA P 0 BOX 109 3137 MILL BAY RD ANCHORAGE, AK 99523 OUZINKIE, AK 99644 KODIAK, AK 99615 17.66.050 A.3. The • rantin s o the variance ill not result in material dama' es or • re'udice to other properties in the vicinity nor be detrimental to the public's health, safety and welfare. No material damages or prejudice to other properties in the vicinity or detriment to public health, safety and welfare will result from installation of the tower. 17.66.050A.4. The granting of the variance will not be contrary to the objectives of the Comprehensive Plan. Granting of the variance will not be contrary to objectives of the Comprehensive Plan as business /service use is permitted in this zoning district. 17.66.050A.5. That actions of the applicant did not cause special conditions or financial hardship from which relief is being sought by the variance. No action of the applicant caused special conditions or financial hardship necessitating the variance. 17.66.OSOA.6. That the granting of the variance will not permit a prohibited ►and use in the district involved. Granting of the variance will not permit a prohibited land use as retail service activities are permitted in the B- Business zoning district, and, in fact, are specifically encouraged by description and intent of that zoning district. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY D) Case 11 -026. Request a rezone according to KIBC 17.205.030 (B) (Manner of Initiation), to investigate the rezone of Tracts A, B, and C, Ouzinkie Harbor Subdivision from Ri - Single Family Residential to I- Industrial to allow harbor and dock activities and expansion. The location is Ouzinkie and the zoning is R1- Single Family Residential. Dvorak gave a report stating this case was initiated by the Planning & Zoning Commission at the request of the mayor of Ouzinkie. Thirty seven public hearing notices were sent out with one returned requesting additional information. Staff recommends approval of this request. CHAIR TORRES MOVED to recommend that the Kodiak Island Borough Assembly approve the rezoning of proposed Tracts A, B, and C, Ouzinkie Harbor Subdivision from R1 - Single Family Residential to I- Industrial to allow harbor expansion and to link this approval to the filing of a revised plat as an effective clause to ensure the rezone is forever linked with the Ouzinkie harbor redevelopment project, subject to the findings contained in the staff report dated May 24, 2011 as "Findings of Fact" for this case. The public hearing was opened & closed: There was no public testimony. Brief discussion FINDINGS OF FACT 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The land owners, City of Ouzinkie and the Ouzinkie Native Corporation, need this rezone in order to redevelop the Ouzinkie water front dock area and related tidelands. The site has historically been used for all manner of commercial and water front industrial uses for many years. The structures and activities in this area have until now been nonconforming and this requested change of zoning will provide for the further redevelopment of new waterfront industrial structures and activities that will meet the needs of and benefit the Ouzinkie community. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. The Comprehensive Plan mentions the need and desire for economic diversity and economic opportunity in the community. The comprehensive plan designates this area for Mixed Use / Commercial /Waterfront /Residential. At the time the borough does not have a "Mixed Use" zone so it is necessary to zone for the most intensive uses and most appropriate uses that the site might be required to provide for. At the present time this is the I- Industrial zone. The plan also speaks to the need to maintain good two -way communication between the Kodiak Island Borough and the City of Ouzinkie. This need also applies to the related native corporations and tribal councils serving the community as well. The rezone will eliminate certain zoning nonconformities that have pre - existed on the rezone site for many years and will encourage the kind of re- development that is consistent with both past use and planned future development. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY E) Case 11 -027. Request a rezone, according to KIBC 17.205.030 (C) (Manner of Initiation), to investigate the rezone of a portion of U.S. Survey 2735 (Old Rendezvous site) from RR1- Rural Residential One to RR2 -Rural Residential Two, for a parcel of land 1.14 acres in area. This parcel, if rezoned, will be combined with an adjacent parcel to create a single 2.56 acre RR2- Rural Residential Two zoned lot. The applicant is Jay Johnston. The location is 22077 Chiniak Hwy, Middle Bay and the zoning is RR1 -Rural Residential One; and, F) (Case 11 -028) A rezone, according to KIBC 17.205.030 (C) (Manner of Initiation), to investigate the rezone of an unsubdivided portion of Section 28, Township 29 South and Range 20 West, Seward Meridian, from C- Conservation to RR2 -Rural Residential Two, for a parcel of land 1.42 acres in area. This parcel if rezoned will be combined with an adjacent lot to create a 2.56 acre RR2 - Rural Residential Two zoned lot. The applicant is Leisnoi, Inc. and the agent is Carole Pagano. The location is a portion of Section 28, T29S R20W, Seward Meridian and the zoning is C- Conservation. Dvorak reported 5 public hearing notices were sent out for Case 11 -027 and 7 public hearing notices were sent out for Case 11 -028. No comments were received prior to tonight's public hearing. The applications for these cases were submitted separately and each parcel is currently zoned in a different classification even though they are both being requested to be rezoned to the RR2 zoning district. This request is related to a preliminary plat that was approved several months ago. You've already reviewed 1 rezone case on this and there is a condition of approval. When staff reviewed the subdivision we observed there was a need to take these 2 parcels in different zoning districts and make sure they end up in 1 district. The old Rendezvous site has been residential since 1993 and at that time it was rezoned from Business to RR1 in order to facilitate the redevelopment of the site as single family residential. The last request was to extend the RR1 zoning to the additional 1.14 acre parcel along the road frontage that they were looking to acquire and thereby making both lots the same zoning district which was denied. Staff feels RR2 zoning is the best fit and moves toward conformity with the Conservation designation in the plan. There isn't an opportunity to create a conforming lot out of these 2 lots in the Conservation zone. Staff recommends approval the RR2 zone and forward to the Assembly with a recommendation for approval. In response to COMMISSIONER SCHMITT'S inquiry of the parcel owned by Leisnoi, is it on the tax roll now, Dvorak stated typically ANCSA lands are not on the tax roll until they are developed. Introduced by: Borough Assembly SUBSTITUTED VERSION Requested by: Borough Assembly 2 Drafted by: Finance Director Introduced: 06/16/2011 3 Public Hearing: 07/21/2011 4 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2012 -02 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 SUBMITTING THE QUESTION OF THE ADOPTION OF A SALES TAX 11 TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE 12 OCTOBER 4, 2011 REGULAR ELECTION 13 14 WHEREAS, in the October 6, 2009 general election, the voters of the Kodiak Island 15 Borough approved a $76,310,000 bond issue to finance the planning, design, and 16 construction of school and related capital improvement projects; and 17 18 WHEREAS, when these bonds are sold, the Kodiak Island Borough must increase its 19 revenues to make the principal and interest payments on these bonds; and 20 21 WHEREAS, the Assembly desires to implement tax measures which will generate the 22 additional revenue needed to finance education and debt retirement in a way that spreads 23 the tax burden across the entire -- populace general public instead of just on the property 24 owners. 25 26 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH THAT: 28 29 Section 1: This ordinance is of a general and permanent nature and shall become a part 30 of the Kodiak Island Borough Code of Ordinances; 31 32 Section 2: It is the intent of the Kodiak Island Borough Assembly that the Kodiak Island 33 Borough adopts sales tax powers as follows: 34 • The sales tax shall be seasonal and collected from May 1 to 35 September 30 each calendar year. 36 • The sales tax shall be an amount of up to two porcont (2 %) one percent 37 (1 %). 38 • This will be a Borough -wide tax and will be in addition to any sales taxes 39 imposed by cities within the Borough. 40 • This tax will only be used to finance education_and debt retirement 41 associated with the construction of the new high school. 42 • The Kodiak Island Borough Assembly is empowered to enact such 43 ordinances as necessary to implement and administer the collection of 44 the tax. 45 • This tax amount may not be increased without further voter approval. 46 • This ordinance will sunset and require voter reauthorization at the 47 October 2034 regular election. 48 49 Kodiak Island Borough Ordinance No. FY2012 -02 Page 1 of 2 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 9.B TITLE: Ordinance No. FY2012 -03 Rezoning Proposed Tracts A, B, and C, Ouzinkie Harbor Subdivision, From R1- Single - Family Residential To I — Industrial (City Of Ouzinkie and Ouzinkie Native Corporation). SUMMARY: The City of Ouzinkie requested a replat of three waterfront upland and tideland parcels in order to facilitate the replacement of the existing wood pile dock with a new sheet pile dock that would expand the upland area available for waterfront uses. In the process of reviewing the preliminary plat in Case S11 -009, it was recommended that a rezone be initiated to accommodate the redevelopment of new waterfront and industrial uses as the existing zoning for this area is currently R1- Single- family Residential. The Planning and Zoning Commission initiated this rezone investigation on their own motion, as a courtesy to the City of Ouzinkie in response to a written request from the mayor of Ouzinkie. After reviewing the applicable borough plans and holding a required public hearing on this request, the commission found the request is consistent with borough and community plans that are applicable to this area. Although there is a designation for "mixed use" in the plan, the current I- Industrial zone appears to be the best alternative for accommodating the planned waterfront uses and activities. The improvements to the dock facility are being carried out during this construction season so that an expeditious review of this request would help to ensure the zoning is correct for the area before new upland and tideland uses are established once the harbor expansion project in concluded. An effective clause is also recommended by the commission in order to ensure the application of the new industrial zoning coincides with the filing of the final plat for Tracts A, B and C, Ouzinkie Harbor Subdivision. On July 11, 2011, thirty -six public hearing notices were mailed to residents; responses will be provided to the Assembly. FISCAL NOTES: N/A Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: ‘ RECOMMENDED MOTION: Move to adopt Ordinance No. FY2012 -03. 48 Section 3: The findings of the Kodiak Island Borough Planning and Zoning Commission 49 are hereby confirmed as follows: 50 51 17.205.020 A. Findings as to the Need and Justification for a Change or 52 Amendment. 53 54 The land owners, City of Ouzinkie and the Ouzinkie Native Corporation, need this 55 rezone in order to redevelop the Ouzinkie water front dock area and related 56 tidelands. The site has historically been used for all manner of commercial and 57 water front industrial uses for many years. The structures and activities in this area 58 have until now been nonconforming and this requested change of zoning will provide 59 for the further redevelopment of new waterfront industrial structures and activities 60 that will meet the needs of and benefit the Ouzinkie community. 61 62 17.205.020 B. Findings as to the Effect a Change or Amendment would have 63 on the Objectives of the Comprehensive Plan. 64 The Comprehensive Plan mentions the need and desire for economic diversity and 65 economic opportunity in the community. The comprehensive plan designates this 66 area for Mixed Use /Commercial/Waterfront /Residential. At the time the borough 67 does not have a "Mixed Use" zone so it is necessary to zone for the most intensive 68 uses and most appropriate uses that the site might be required to provide for. At the 69 present time this is the I- Industrial zone. The plan also speaks to the need to 70 maintain good two -way communication between the Kodiak Island Borough and the 71 City of Ouzinkie. This need also applies to the related native corporations and tribal 72 councils serving the community as well. The rezone will eliminate certain zoning 73 nonconformities that have pre- existed on the rezone site for many years and will 74 encourage the kind of re- development that is consistent with both past use and 75 planned future development. 76 77 17.205.020.C. Recommendations as to the approval or disapproval of the 78 change or amendment. 79 80 The commission recommends to the Borough Assembly approval of said rezoning of 81 this parcel subject to an effective clause making the rezone become effective upon 82 the filing of a final plat as approved in preliminary form under Case S11 -009. 83 84 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 85 THIS DAY OF 2011 86 87 KODIAK ISLAND BOROUGH 88 89 90 • 91 ATTEST: Jerome M. Selby, Borough Mayor 92 93 94 95 96 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2012 -03 Page 2 of 2 COMMISSIONER WATKINS MOVED to recommend a rezone from RR1 -Rural Residential One to RR2 -Rural Residential Two for a Portion of U.S. Survey 2735, a 1.14 acre parcel located near the Chiniak Highway in Middle Bay formerly known as the Old Rendezvous site, and to 7 7 --- * %'� Community Development Department �e2 � � , c 710 Mill Bay Road °- ''- <zi -_ _, . _ �� :a Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kodiakak.us 1 June 16, 2011 City of Ouzinkie PO Box 109 Ouzinkie, AK 99644 Re: Case 11 -026. Request a rezone investigation, according to KIBC 17.205.030 (B) (Manner of Initiation), to investigate the rezone of Tracts A, B, and C, Ouzinkie Harbor Subdivision from Rl - Single Family Residential to I- Industrial to allow harbor and dock activities and expansion. Dear Mayor Clarion: The Kodiak Island Borough Planning & Zoning Commission at their meeting on June 15, 2011 moved to forward the request cited above, recommending approval, to the Borough Assembly. Please contact the Borough Clerk's Office at 486 -9310 for information on when your case will be scheduled for a first reading and public hearing before the Assembly. According to KIBC 17.205.055 (Submission to assembly) of the Borough Code states: A. Within thirty days after the planning commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the planning commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the borough assembly, the assemlby shall act in accordance with this chapter and notice shall be issued as provided in Section 17.205.070, by the borough clerk. B. If the planning commission recommends denial of any proposed amendment, its action shall be final unless the initiating party, within ten days, files a written statement with the clerk requesting that the commission's action be taken up by the borough assembly. The commission adopted the following findings of fact in support of their recommendation to the assembly: FINDINGS OF FACT 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The land owners, City of Ouzinkie and the Ouzinkie Native Corporation, need this rezone in order to redevelop the Ouzinkie water front dock area and related tidelands. The site has historically been used for all manner of commercial and water front industrial uses for many years. The structures and activities in this area have until now been nonconforming and this requested change of zoning will provide for the further redevelopment of new waterfront industrial structures and activities that will meet the needs of and benefit the Ouzinkie community. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. The Comprehensive Plan mentions the need and desire for economic diversity and economic opportunity in the community. The comprehensive plan designates this area for Mixed Use/ Commercial /Waterfront/Residential. At the time the borough does not have a "Mixed Use" zone so it is necessary to zone for the most intensive uses and most appropriate uses that the site might be required to provide for. At the present time this is the I- Industrial zone. The plan also speaks to the need to maintain good two -way communication between the Kodiak Island Borough and the City of Ouzinkie. This need also applies to the related native corporations and tribal councils serving the community as well. The rezone will eliminate certain zoning nonconformities that have pre- existed on the rezone site for many years and will encourage the kind of re- development that is consistent with both past use and planned future development. Should this rezone be approved by the Kodiak Island Borough Assembly, you will still need to obtain permits for any construction activities. If you have any questions about the action of the commission, please contact the Community Development Department at 486 -9363. Sincerely, IELQO m Sheila Smith Secretary CC: Nova Javier, Borough Clerk Public Hearing Item 7 -0 CO Image Overlay Request: according Q KIBC 1V2@5.@3@ &( � (Manner�Q p 8E Base p99 - 026 Initiation), m investigate ea rezone mTracts �( Ouzinkie Applicant: Kodiak Island Borough Harbor Subdivision(irGu1Q9 Single Residentialmlklndustrial Agent:( CQOuzinkie R all ad <o activities expansion. "co - T ..T ®/�+ '' d< Y5 •r, 9 u t j pm •F✓ a " �\ ✓ b..y�` 4 P r 4 t ' n .4- � a �.`i . d c y vi • O /• `� - + 4.)-4,4 0 ° et oS. , 6, ,- >' ' K eT ` , . • 8 ,-; 1r ,{ • Ter., . 1 t .t �.t a s jt +., •3 .}* i 0 f) s i n a �'i %at Ct � d IP} / i g a y er . '" ® k ' { � "f i t .:�Y v ki''s- tfr-' a i � ( � 1 5_ �b• k V ' ' r 4.' a . r tt?• V' ? �* i iz 1 .. - • /,f t. 4 � a ! 7 ? " ? . ! # , . t. ,,( t 'f ; - - 4 v c a r 1 ♦ R' t . * ! A ` ) *Lilac, t'. r r « - 7 , 0 1 44 , 2#4. � 1 . f f t 3at "" . t' M, t 'Cr y "I t om �,, S. , - ) \'4RS4 ; o � } ' .0 r µ ' +T � t 4 t ` r ., T _ �" 5t \ k a *4e r 4s{r3 !4 4 ft � k t r Gj T ? e d1.lc � � a r s� ' , X � V qw�� Y t . y 1 ,' \ '" �� 4 k.9> s0 �. + 1 5 �. v ,i e f �^^ �.. / r in ''`:' ‘.11..t?.' a • S , y.y' -v ' 0 • r lr � � ;� r r�Y''( h y eti k 5 - ' .� 5 � tl ....l 4 � t . , � tC . gi p. � r F ij f k in tAjt i ' 4 i.0 * 9`c i rJ u '� L y>5 . f [ "'r 4 ,tsAW, et 44 b r � / � 1 ° +Y � . 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More information about the mapping data ca be obtained by contacting the Kodiak Island Borough IT Department at (901) 486 -9333 Intr0aucuon - rage I or b Public Hearing Item 7 -D 1 ' --__D- I I [ if -- -. 1 r c - 1 a i; „ ,___ rE ci p A Inn, ! 11(iI n r _ I n [ 1 aft o Introduction - Page 2 of 6 Public Hearing Item 7 -D afflutaill Location Request: Q rezone according o P£��3C oo�99 ozs gQOM@ Initiation), m investigate MG rezone oaTracts4km) c, Ouzinkie Applicant: Kodiak Island Borough Harbor Subdivision 0011) 39 - Single Pea Residential (b0= Industrial Agent: @ft CQ Ouzinkie Opeals9 harbor harbor Matt activities gal expansion. Uss 4871 TRACT I OF TRACT C **O'k� it ek. . L pL2 USS 4871 TIUCTC ® 154cr c � 5 4 1 I ItC :: :1 4 51 I k: 1 1 7 71 NS U 38:. )' ® A 0 % 41l 1 �, 9 e% \es# ��►. ®t�® ,-- ® doss ®, TRpC L +•,��. �� 5� BLOCKS �o O ®® ® 3 \r - 4,4 S ' © NY 1 #® ®�A0�� ®�oe. SV Al )* USS 3169 USS 1702 Kodiak Island Borough GIS System N 0 265 539 1,060 1,590 2,120 Feet S This map was prepared from the Kodiak Island Borough's GIS System. It is provided for the purpose of showing the general location of a property within the Kodiak Island Borough. This map does not represent a survey. More information about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at (907) 486 -9333. Introduction - Page 3 of 6 Public Hearing Item 7 -0 i l l .n I Lay (0 iLM) 1 1 n° 1 !I r t rn i 1 0 r \H t._11.,_ Ks:9 i 1 e t D c n 1 Introduction - Page 4 of 6 Public Hearing Item 7 -0 r Kodiak Island Borough Zoning Map y , i Community Development Department �'' Zoning Request: Arezone according pa0 cc'W.205.030Q (Mannerd P Qg; Case 0111-026 Initiation), Qe investigate (lnb- rezone df Tracts& (I MI (cam 0uzinkie Applicant: Kodiak Island Borough Harbor Subdivision 0,`[ 0311 - Single RAile Residential 00: Industrial Agent: @Or CJOuzinkie do harbor Et) CtThli3 activities expansion. 0 198 760 `3 3 5B W 1 t 0 r r 1 t t r O Feet 30 5A Al: y.• ® ® 9 0 6 5 °'`` SSP ®O ' 'e SIP 2 1 40 P USS38:: ♦ `)' . .ice a wit 4 Sas "'CN*C9 1 ‘4" '1-'3 eike . atif ;44 11 11%; 1 19 7•4044r 3 \, 3 ° 3 ` er O2 z r r: ) '' , 5 ..rviii otk S I ® ® 2A , S 3169 \-- Zoning Legend Public Use Lands I I Rural Residential 1 I Multi Family Residential IIIIIIIIII' Light Industrial 192 Watershed _ Rural Residential 2 ligtt Business I I Rural Neighborhood Commercial Conservation Single Family Residential I. i I Retail Business IIIIIIIII, Urban Neighborhood Commercial I Rural Residential Two Family Residential _ Industrial Natural Use This map was prepared from the Kodiak Island Boroughs GIS System. It is provided for the purpose of showing the general location of a property within the Kodiak Island Borough. This map does not represent a survey. More information about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at (907) 486 -9333. Introduction - Page 5 of 6 Public Hearing Item 7 -D —I i Li I r-- 3 Li L ,,,--, r L� ,� 0� a U CI ft _ 1 A 0 n k Introduction - Page 6 of 6 Public Hearing Item 7 -0 KODIAK ISLAND BOR - COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Rd., Room 205, KODIAK, AK 99615 -6398 (907) 486 -9363 - FAX (907) 486 -9396 www.kib.co.kodiak.ak.us j � j�( Applicant Information ail: Property Information C �[l{ 4- &i ,u3141u / ID Number /s Proper{11y name n I J (c91 ec1SQ. 1n141)49(0 c Ptf - — ' ropex 7 - 4 ` rb3 // Legal Description Property owner's mailing addr�e�9 " 5�►a, W \t)'klLADY\ o1 1412(II 2J11 Current Zoning: Pi - SY 2 City State 11 Zip Applicable Comprehensive Plan: ■ 4 0 ; - s e ,. ��gLJi Year of Plan adoption: 19A i t 67,3%,(0, Rivt ` i Home phone Work Phone E -mail Addr. Present Use of Property: p, y9of r,,,cQ 1; f!(Ustypte Agent's name (If applicable) Agent's mailing address Proposed Use of Property: Zei�C..C. 1,4-1 . •& City State Zip -�CN r 'D Cn \ n wd n PI /OQo cane re loo of ' ,/ Qr.VLv Home phone Work Phone E -mail Addr. �IZrr'.c r V (Note: Use additional sheets, if needed, to provide a complete description of the proposed request.) Applicant Certification I hereby certify as the property owner /authorized agent that this application for Planning and Zoning Commission review is true and complete to the best of my knowledge and that it is submitted In accordance with the requirements of the applicable Kodiak Island Borough Code, which includes a detailed site plan' for variance and conditional use requests and which may include optional supporting documentation as indicated below. X Additional Narrative/History _ As-built Survey Photographs _ Maps _ Other - �i , Ani o " %L Ca h,,,, S s( 0.7 Sec 4 Property Owner's Sig re ,v/ Date Authorized Agent's Signature Date 1 A development plan for one or more lots on which is shown the existing and proposed conditions of the lot, including topography, vegetation, drainage, flood plains, wetlands, and waterways; landscaping and open spaces; walkways; means of ingress and egress; circulation; utility services; structures and buildings; signs and lighting; berms, buffers, and screening devices; surrounding development; and any other information that reasonably may be required in order that an informed decision can be made by the approving authority. (Source: The New Illustrated Book of Development Definitions, ©1993 by Rutgers University) STAFF USE ONLY PAYMENT ERIFICATION Code Section(s) Involved: ) 7:ur C]1:riu. Variance (KIBC 17.66.020) $250.00 I J' Conditional Use Permit (KIBC 17.67.020.: .250.00 (per i t!; A'se:rtnts kexf:, Other (appearance re est site pla ie etc.) $150.00 la. ._(iehpv„?e115} 'X Zoning change from < A to if (KIBC 17.72.030 and 030.C)* \Jt�V eg - ['fit r rc ..7Sli fat Application received by: / fir ,;, f E , ZD . ,• �.ily, 4..:} Staff signature ,— — ,17 Application - Page 1 of 24 Public Hearing Item 7 -D L___, ____J h ft F o L. o 0 cn, - r _n _ c, t B k Application - Page 2 of 24 Public Hearing Item 7 -D April 21, 2011 Application: for Rezone of proposed Ouzinkie Harbor Subdivision, Tracts A, B & C. Initiated by KIB P &Z Commission motion on April 20, 2011 at the request of the Mayor of Ouzinkie, Dan Clarion. Purpose: To rezone the upland and tideland tracts comprising proposed Ouzinkie Harbor Subdivision, Tracts A, B & C, from R1- Single- family Residential to I- Industrial. The rezone is intended to allow current waterfront industry and the future expansion of such uses as opportunities are created by the Ouzinkie Harbor Dock Replacement Project. As identified in the preliminary plat review (Case 511 -009) the uplands and tidelands in this location were rezoned to R1- Single- family Residential as part of the areawide rezoning approved by the borough assembly in 1977. KIB Ordinance No. 77 -15 -0 rezoned all the land within the corporate boundaries of second class cities on Kodiak Island to R1- Single- family Residential. Since that time there has been very little subsequent rezone activity within the City of Ouzinkie to reflect the various uses that required to support the communities local economy. The rezone will be consistent with the 2008 KIB Comprehensive Plan Update and the 1984 Ouzinkie Comprehensive Development Plan. 1984 OCDP Page 56 — Future Enterprise desired by the community are primarily associated with waterside activities, including processing facilities and fleet support services and industries. To accommodate these expectations, additional upland acreage needs to be dedicated to industrial and commercial activities... ...Both the commercial and industrial needs of the community can be served by uplands in the Townsite by taking advantage of present or past processing facility sites and by allowing mixed commercial and residential uses in the core area of the Townsite. Such mixed uses have several advantages. Application - Page 3 of 24 Public Hearing Item 7 -D existing character of the community as much as possible, dictates the development of a combined use district in the core townsite district. For this reason, a combined use district of Commercial, Waterfront and Residential use has been adopted. The CWR District provides for setting aside of core acreage in the community for commercial and industrial development, but not to the exclusion of other waterfront and residential uses. As adopted by this plan, this CWR District encompasses those shoreside lots from the Ouzinkie Native Corporation dock and fuel tank farm east and south to a point below the shoreside location of the proposed breakwater project. Upland lots associated with this district reach Third Street to the north and to the east. Additional upland area is included immediately to the south and the west of the airstrip access road to the east of Third Street to all commercial development related to both the airstrip and to the dock and waterside. Additional information outlining the 1984 Goals and Objectives for the community are attached as well as the updated Goals and Objectives from the 2008 KIB Comprehensive Plan Update. Application - Page 4 of 24 Public Hearing Item 7 -D TrirP F a 0 _ 0 ° 0 0 [ � [ y ci ft B0 nk Application - Page 5 of 24 Public Hearing Item 7 -0 FROM : CITY OF OUZ INK IE PHONE NO. : 907 680 2223 flpr, 20 2011 09:19AM P2 Public Hearing Item 7 -A S11 -009 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mili Bay Road, Kodiak. Alaska 99615 March 9, 2011 Public Hearing Item 7 -A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, April 20, 2011, The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: SI1 -009 APPLICANT: City of Ouzinkie AGENT: PND Engineers Inc. • REQUEST: Preliminary approval, according to KIBC 16.40, of the replat of Alaska • Tideland Survey (ATS) 87, U.S. Survey 1974 and Lot 3 Block l2,_ U.S, ___. _ - S urvey 4871, creating Ouzinkie Harbor Subdivision, Tracts A, B and C. LOCATION: Ouzinlrie Harbor. no property number assigned • ZONING: RI- Single- family Residential (uplands only) This notice is being sent to you because our records indicate you are a property owner /interested party in the area of the request. If you do not wish to testify verbally, you may provide your comments in the space below or In a letter to the Community Development Department. Written comments must be received by 5 nm. April 5. 2011 to he considered by the commission. If you would like to fax your comments to us, our fax number is: (907)486-9396, or you may email your comments to ssmith @kodiakak,lis. If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting. The local call -in telephone number is 486 -3231. One week prior to the regular meeting, on Wednesday, April 13, 2011, a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room 0121), to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights, please feel free to call tus at 486 -9363�. �� )) Q /' /^[ Your Nwi.: 4/st ctg- Meiling Addrru: /- r✓ $/ k /D 9 et /� Von property deCip doe: fr 0(- /z�r11 f+tiS., < p /+ /l commas: Tti a G of lYNZrn brie tcpet7-lli /t Qef • 74'hS flyt'5i td ft Zone rah el 3 /HrlNffria,/ f O YQYRAVP • t es Otzrr.sh ace fropirtby -fro 7rtrv<nS(' A re - 1 pe✓akfrigtrv< Mayer- (n, of (/tt7 rntlt' Application - Page 6 of 24 Public Hearing Item 7 -0 • r- V L a O e — [ ❑ L [ n t(Th n J � � �1 lI � j J i_ L ��9 �� a LJ 1 C) ft Ei) _ o rii k Application - Page 7 of 24 •••••• e. =mean Ma = •.. ATS817 b'n.r noon nwann 1 _ . R•.z ,.,. . '-A _ - mmrcArz e. t..a.... ... rsvu:ww DUCT A \ larG1 r prvf f..Blf -L em Er. War % I [aMR O/Vtt \ e 9 �, � :. I fl1 1'�I �.IIII� III�II j { • 5 47,•••••• Ls.. wrvn +� • \ I / K'Ew B.aO mm� Ru.UF W lbac D b y-< ,y + .� �.l .'i lly � % 6 ^ � ''i Ii e - .v-_— a o . ! L � .. l i 4 . . 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I ®I sucI.ce.s .°..91g$ � Q V 10 n O 3 V Public Hearing Item 7 -D Th!s _1 00° 0 c__y _ 0 0 BI00 Application - Page 9 of 24 Public Hearing Item 7 - Excerpt: KIB 2008 Comp Plan Update ©©0s,, p ®UD©o ®s DIN DDDc of errata oon Aketionts Many of the following goals, policies and implementation actions correspond to the issues identified above and /or were identified in the Ouzinkie Community Plan prepared through a community process that took place over several months. Land Use Policy A Provide flexibility in zoning to allow for lodges or cabins and home occupations, cemeteries and industrial areas. • Parks and Recreation • Goal: Support efforts to develop parks and recreation facilities. Implementation Actions * Assist the City in developing the empty space behind the school into a ball field. # Maintain facilities at the City park at Sourdough Flats. Transportation Goal: Improve access to Ouzinkie. Policy A Improve roads. Implementation Actions # Increase roads inventory. # Resurface current roads. * Develop a community transportation facilities plan. * Build a new rock-filled sheet pile dock with necessary equipment that can accommodate the • Alaska Marine Highway's Ocean -going ferries and commercial expeditors. * Build a new airstrip developed in accordance with existing project design. # Develop access to the Alaska Marine Highway. Kodiaklsland 1 , . � 4tiapter etevcny S�g'local7eommu_ittesy _ BOROUGH y y `� dP 43 jJrany a oe _ . _ Cpmpmaansivs plan Uptlata - .. m _ , Application - Page 10 of 24 w 0 ru re o a M� BAS n 5 -� `ae `m L d m MAR .. �'� . p . ®fi t\ CP, _ r b ` i I .. USS .,21 9 n a ®® ! tea_ WO( i t ° a ,„s `�®•ta ® �® aim runways( , 6Caraffe � ®® d O ®0 resi.• _ .rO• G tCf7residentiat / �an..thertrQ 't ® U55 > eb / ®4* f � ' FT tel 0 r ' -0 Qs „s eic, le AtS # S is O ai r "Ir Y 4 4 -se:est c_t_iikaLet 4 Aa r „my, . +4 - I\ USS 3189 N I � ero IRS 1702 C o c Kodiak Island Borough - Ouzinkie: Proposed Future Land Use u Mixed Use /Commercial/ m Q Conservation Q Waterfront/Residential Residential 'ifs “: 5 c m ~J Industrial In Public Use /Religious W 3 Kodiaklsland -- >a, _ _W BOROUGH - n 0 Comprehensive Plan Update c^ " ° ''''''''' Source: Kodiak Island Borough GIS, 2006 e it u u Public Hearing Item 7 -D Excerpt: 1984 Ouzinkie Comp Plan GOALS AND OBJECTIVES Introduction The following goals and objectives represent the general desires of the local residents of Ouzinkie for their community in the areas of economy, transportation, housing, land use, recreation and environment. These goals and their associated objectives provide the framework for future community decisions on matters that affect the city, its infrastructure and its future. All the goals and objectives presented here subordinate themselves to the following primary community goal: • Primary Goal To upgrade the living environment in the { community to allow the provision of a higher level of basic community services and infrastructure, such as housing, community I facilities and a strong economic base, without sacrificing the rural character and lifestyle of the community. 47 Application - Page 12 of 24 Public Hearing Item 7 -D Economic Goal To establish a broader economic base for the community, focused on expanded participation in the fishing industry with shore -based facilities, a strong local fleet and a service 1 industry, which will provide sufficient waterborne and shoreside jobs to ensure the stability and growth of the community. I Objective 1: Actively solicit marine oriented shore -based industries to include but not to be limited to fish processing, both traditional and new, and boat service and repair. Objective 2: Encourage the development of additional commercial services to be established within the community's commercial center to serve both local residents and the fishing fleets which navigate the waters. Objective 3: Provide the opportunity for location of fish processing industry facilities along the city's waterline. Objective 4: Encourage the development of local commercial services to support tourism. I — Objective 5: Develop and maintain an adequate infrastructure for local businesses and industry. 48 Application - Page 13 of 24 Public Nearing Item 7 -0 Transportation Goal To improve the transportation system both within the village and to other parts of the Kodiak Island Borough to facilitate a freer flow of goods and people to, from and within the city. Objective 1: Upgrade and expand the boardwalk system within the city. Objective 2: Construct a breakwater facility in the harbor with associated mooring facilities for local and transient fishing vessels. Objective 3: Maintain as a minimum air carrier service, daily flights to and from Kodiak. Objective 4: Expand existing road network only to include new special purpose roads, e.g., to a new landfill site. Objective 5: Actively solicit and encourage the development of a mini - freight ferry service to /from Kodiak for both freight and passenger service. 49 Application - Page 14 of 24 Public Hearing Item 7 -D Objective 6: Develop an off /on- loading ramp for barges and other freight carriers. Objective 7: Develop a fuel delivery system for local island residents. Objective 8: Discourage increases in vehicular traffic growth within the community. 1 I — 1 50 Application - Page 15 of 24 . Public Hearing Item 7 -D Housing Goal To expand and upgrade the existing housing stock to provide adequate housing for the existing households as well as maturing adults who wish to stay in the community. Objective 1: Establish a house— maintenance and rehabilitation program in cooperation with Kodiak Island Borough, State and Federal programs for local home owners. Objective 2: Encourage the construction of new houses by private parties as well as housing programs. Objective 3: Maintain and expand the city's utility system as necessary to provide services to new housing development. Objective 4: Provide for a mix of housing available to local residents as determined by local needs and lifestyle. 51 Application - Page 16 of 24 Public Hearing Item 7 -0 Land Use Goal To maintain existing land uses within the community, the low- intensity use outside of the harbor commercial and industrial area and to prevent incompatible uses from encroaching on each other. Objective 1: Survey, plat and make lots available for new housing development as well as for new public works projects such as the landfill site. Objective 2; Restrict future residential development to areas contiguous with existing ( development, with immediate development to the north of existing housing. Objective 3: Restrict future commercial and industrial development to areas contiguous with existing development in the harbor area. Objective 4: Provide ample land for expanded commercial development within the existing commercial core area near the dock facilities as well as near the airport. Objective 5: Prohibit any development that would adversely alter present circulation and movement patterns of pedestrians and goods, unless acceptable alternatives can be provided. 52 Application - Page 17 of 24 Public Hearing Item 7 -D Objective 6: Locate and develop a new cemetery site. Objective 7: Provide for the preservation of adequate open space and adequate access along the shoreline with appropriate land -use designations and integration with a trail system. I -- 53 Application - Page 18 of 24 Public Hearing Item 7 -D Recreational Goal To provide a wide range of recreational opportunities for all segments of the community. Objective 1: Establish a parks and recreational program for the city in 1 cooperation with the Kodiak Island Borough. i -- Objective 2: Establish a trail system to include beach and stream access. Objective 3: Convert non- buildable lots with the community into natural parks. Objective 4: Provide for neighborhood child playgrounds in future housing ( development. Objective 5: Develop a central outdoor recreation area for use by all ages and by the entire community. Objective 6: Maintain community access to and use of school facilities for recreational purposes. 1 54 Application - Page 19 of 24 Public Hearing Item 7 -D rki Environmental Goal To ensure the natural environment is protected and enhanced by eliminating existing sources of environmental degradation and prohibiting future actions by private and public entities that might adversely affect the environmental quality of Ouzinkie and its surrounding area. Objective 1: Implement local erosion f control measures to ensure the continued stability of the shoreline beaches and bluffs, including construction of a breakwater facility. Objective 2: Establish and maintain an I � adequate community sanitary landfill site. 1 Objective 3: Prohibit development that does not preserve the natural land forms, existing vegetation and other existing environmental features of the Ouzinkie area to the maximum extent possible. Objective 4: Except for activities that are water dependent, all beaches and shoreline shall be kept free of permanent development. Objective 5: Provide for adequate watershed protection for the Katmai Creek system from town to both connected upland lakes. 55 Application - Page 20 of 24 ` . e �',��, �. �4Tp B LIT C.. . '�.a� 1 1. 1 �n K ' � 2 i r i' �� (J.*JJ Ih 4.• jv}" '/ ` o r •A YR t ( ...i. ..,„,,,, . . 4 is < 'ls � � q e WATER ED 1 T � t�: cam, �� ,� _�'� ' ° $ • 6 A " "." '�3," t` may' - {ice k:12.4„11 GEND 4; �S�S t .- � RESIDENTIAL, PRIVATE rl ei §�3 ? �' sr h4i (D � la ,,,,,,, ' „free,' ,Irr ',.'"/ :::: S la ' .XliCark., "'ark% . l., ' V * al: 1 4 9. Nr. ap.Rpalliect e . 1 ' ;:' ‘,Te/.51607496- C / // /--- ... A 9 y Y r . \ COMMERCIAL, WATERFRONT & RESIDENTIAL r / , PUBLIC USE, RELIGIOUS M 26. ® CONSERVATION 47 x 1 la NORDMRD OUZINKIE FIGURE t3 > x o .® �— 'COMPREHENSIVE PLAN LAND PL"" t . t,. Public Hearing Item 7 -D LJ1 ❑ i� o o 0 0 _ nt(?, r _Ono _ y E , , ft Application - Page 22 of 24 USS 4871 b TRACT I OF TRH C 0 RM0 T B 1 A 'a A USS N]I K TACT &CC% 1 a 43Wit C--n J at e eA n' / n 1:,t z � `` J WI ®� S . ® O e r uss 4 '' % 88 / ® o ,seasilik., "a ,,, * 2 • 74: 3.w4r -v 0 , \ - .447A7 g , 4 -,...___ 404., 90 1 v i Oa ,p 4 ,3,. 02 . r , 111.1 Tito �® ®/. *USS 1974 ® ® ® IGIY M115 ®�® ®o \ - J� ®� N�Wae„ c 41 int ,._____ ,„..... 2 USS 3169 O�.1 . ErnittI A J A p !�/ �/ USS 1702 u LEGEND ZONING bra 0 R -2 TWO FAMILY RESIDENTIAL 0 ,00 ZOO 300 400 em 0000 7 00 FEET NOTE: IN ACCOROWCE WITH K.I.B. ORDINANCE 77 -19 -0. ALL LANDS WITHIN THE ywHE CORPORATE LIMITS OF OUZINKIE ARE REZONED TO H -I UNLESS OTHERWISE SHOWN ON THIS ZONING MAP. wo B- Business Public Hearing Item 7 -0 h s O O _ nnor a - - _ E u Application - Page 24 of 24 Public Hearing Item 7 -D Current Location Request a rezone according to KIBC 17.205.030 (B) Ouzinkie Harbor ( Manner of Initiation), to investigate the rezone of PBZ Case 11 -026 ) g City of Ouzinkie/ Tracts A, B, and C, Ouzinkie Harbor Subdivision from Ouzinkie Native R1 - Single Family Residential to I- Industrial to allow Corp. harbor and dock activities and expansion. )2 n, .r..t 411/4, y \ �� ∎ 0,0• °e 1,'' ov its 0 00 ito a �� s wO�wO• ar S t a 1 - 1k 1P- 1 t J I ci.N, -->.‘,. ___ A -._, , o ` ry ° Kodiak Island Borough GIS Legend �// f- -'�;= Subject Parcel W y E §---- Feet -VS 0 750 eoo s. 000 ®Notification Area S I I I I I I t I I This map was prepared from the Kodiak Island Boroughs GIS System. It is provided for the purpose of showing the general location of a properly within the Kodiak Island Borough This map does not represent a survey. More information about the mapping data can be obtained by contacting the Kodiak Island Borough IT Department at (907)486 9333 Public Comment - Page 1 of 6 Public Hearing Item 7 -D Th !s ' ° :nthnon0 ED i D_o0 Public Comment - Page 2 of 6 Public Hearing Item 7 -D U S POSTAL SERVICE PETER SQUARTSOFF ETAL NICK SQUARTSOFF 850 CHERRY AVE C/O HERMAN SQUARTSOFF OUZINKIE, AK 99644 SAN BRUNO, CA 94099 PO BOX 70 • PORT LIONS, AK 99550 MARTIN SQUARTSOFF FRED SQUARTSOFF ALICE SQUARTSOFF PO BOX 51 12910 SILVER SPRUCE DR PO BOX 35 OUZINKIE, AK 99644 ANCHORAGE, AK 99516 OUZINKIE, AK 99644 • ALEXANDRA SMITH JAMES SKONBERGJR JAMES A SKONBERG P.O. BOX 82 P 0 BOX 70 7250 HUNTSMAN CIR UNIT A OUZINKIE, AK 99644 OUZINKIE, AK 99644 ANCHORAGE, AK 99523 RUSSIAN ORTHODOX CHURCH ROBERT PONTE SR JOHN PESTRIKOFF PO BOX 210569 1816 MILL BAY RD P.O. BOX 266 ANCHORAGE, AK 99521 KODIAK, AK 99615 KODIAK, AK 99615 NICK PESTRIKOFF NICHOLAS PESTRIKOFF JOHN PESTRIKOFF GENERAL DELIVERY P.O. BOX 49 P.O. BOX 266 OUZINKIE, AK 99644 OUZINKIE, AK 99644 KODIAK, AK 99615 MICHAEL PESTRIKOFF TED PANAMARIOFF, JR ETAL TIM PANAMARIOFF JR 18860 TALARIK DR 810 HILLSIDE DR P.O. BOX 54 EAGLE RIVER, AK 99577 KODIAK, AK 99615 OUZINKIE, AK 99644 OUZINKIE NATIVE CORP MUNICIPALITY OF OUZINKIE JACKIE MULLER P.O. BOX 89 P 0 BOX 109 GENERAL DELIVERY OUZINKIE, AK 99644 OUZINKIE, AK 99644 OUZINKIE, AK 99644 DOROTHY MORRISON JANET LESTENKOF KODIAK ISL HSG AUTHORITY 4770 KLONDIKE #2 P 0 BOX 2258 3137 MILL BAY RD ANCHORAGE, AK 99508 POULSBO, WA 98370 KODIAK, AK 99615 KODIAK BAPTIST MISSION JOHN KATELNIKOFF EST NIKOLI KATELNIKOFF VELORIA CHEEK, ESQ. GENERAL DELIVERY PO BOX 170 NATIONAL MINISTRIES OUZINKIE, AK 99644 OUZINKIE, AK 99644 VALLEY FORGE, PA 19482 MEREDITH EATON CITY OF OUZINKIE ZACK CHICHENOFF P.O. BOX 74 P.O. BOX 109 P.O. BOX 75 OUZINKIE, AK 99644 OUZINKIE, AK 99644 OUZINKIE, AK 99644 Public Comment - Page 3 of 6 Public Hearing Item 7 -D DONNA CAWLEY ALLEN BOSKOFSKY ANDY BOSKOFSKY 1924 VAN WORMER GENERAL DELIVERY PO BOX 65 CENTRALIA, WA 98531 OUZINKIE, AK 99644 OUZINKIE, AK 99644 EMMIL ANDERSON ESTATE FLOYD ANDERSON KENNETH ANDERSON P.O. BOX 50 P.O. BOX 48 GENERAL DELIVERY OUZINKIE, AK 99644 OUZINKIE, AK 99644 OUZINKIE, AK 99644 PO BOX 106 OUZINKIE, AK 99644 Public Comment - Page 4 of 6 Public Hearing Item 7 -D KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road, Kodiak, Alaska 99615 (907)486 -9363 May 6, 2011 Public Hearing Item 7 -A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, June 15, 2011. The meeting will begin at 6:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: 11 -026 APPLICANT: City of Ouzinkie AGENT: Planning and Zoning Commission REQUEST: A rezone according to KIBC 17.205.030 (B) (Manner of Initiation), to investigate the rezone of Tracts A, B, and C, Ouzinkie Harbor Subdivision from R I - Single Family Residential IQ I- Industrial to allow harbor and dock activities and expansion. LOCATION: Ouzinkie ZONING: RI Single Family Residential This notice is being sent to you because our records indicate you are a property owner /interested party in the area of the request. If you do not wish to testify verbally, you may provide your comments in the space below or in a letter to the Community Development Department. Written comments must be received by 5 pm on May 31, 2011 to be considered by the commission. If you would like to fax your comments to us, our fax number is: (907) 486- 9396, or you may email your comments to ssmithAkodiakak.us. If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting. The local call -in telephone number is 486 -3231. The toll free telephone number is 1 -800 -478 -5736. One week prior to the regular meeting. on Wednesday, June 8,2011 a work session will be held at 6:30 p.m. in the Kodiak Island Borough Conference Room (#121), to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights, please feel free to call us at 486-9363A • Your Name: -J Mailing Address: 13OA O�1z,4Le Your property descriptio u', Comments t2 ( x)1ufi;'a IC ( j)a (rie(Ca- 412A AMU /w I cv c`.i erth \ e , / ,.�`,1 , G') 7oc 3 Lo/' iii) r/CP 027,; j _r -y-V �1f Jr `J i "r � ''(Pr'e� �@'� P y �/l r( "_�af, G ,u (� P.yJ1/ Li�k» Mitatit 1 62 f1 ) , I Y. �k :(- U Public Comment - Page 5 of 6 Public Hearing Item 7 -D L— J h ❑ D S o o q _ I h 0 S �� n ED ED _ 0 0._ Public Comment - Page 6 of 6 Public Hearing Item 7 -D MEMORANDUM DATE: May 24, 2011 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Information for the June 15, 2011 Regular Meeting CASE: 11 -026 APPLICANT: KIB Planning & Zoning Commission AGENT: Dan Clarion, Mayor, City of Ouzinkie REQUEST: A rezone according to KIBC 17.205.030 (B) (Manner of Initiation), to investigate the rezone of Tracts A, B, and C, Ouzinkie Harbor Subdivision from R1 - Single Family Residential to I- Industrial to allow harbor and dock activities and expansion. LOCATION: Ouzinkie Townsite waterfront area. ZONING: R1- Single- family Residential Thirty -seven (37) public hearing notices were mailed on May 6, 2011. Date of site visit: No Site Visit Conducted — Borough GIS Consulted 1. Zoning History: Zoned R1- Single- family Residential by KIB Ordinance No. 77 -15 -0. 2. Lot Size: Tract A 259,615 Sq. Ft. Tract B 239,071 Sq. Ft. Tract C 26,826 Sq. Ft. 3. Existing Land Use: Waterfront Industry 4. Surrounding Land Use and Zoning: North: Lots 25 and 26, U.S. Survey 470; Lots 1, 6 & 7, Block 11; and Lot 2, Block 12; all located in Ouzinkie Townsite Subdivision, U.S. Survey 4871 Use: Mixed use residential and commercial Staff Report - Page 1 of 6 Public Hearing Item 7 -D Zoning: R1- Single- family Residential except for Lot 7, Block 11 which is B- Business South: State Tidelands Use: Vacant Zoning: Not zoned East: State Tidelands Use: Vacant Zoning: Not zoned West: Lot 5, Block 7; and Block 24; all located in Ouzinkie Townsite Subdivision, U.S. Survey 4871 Use: Residential and open space Zoning: R1- Single- family Residential 5. Comprehensive Plan: The 2008 Kodiak Island Borough Comprehensive Plan Update identifies this area for Mixed Use / Commercial /Waterfront/Residential. 6. Applicable Regulations: The following sections of Title 17 (Zoning) of the Borough Code and the Kodiak Island Borough Coastal Management Program are applicable to this request: 17.10.020 REFERENCE AND USE. In accordance with Alaska Statutes, zoning decisions shall be based upon the recommendations contained in the comprehensive plan. 17.10.030 COMPREHENSIVE PLAN. For the purpose of this title, the Kodiak Island Borough comprehensive plan consists of the following documents: A. Kodiak Island Borough comprehensive plan update dated December 6, 2007, prepared by Cogan, Owens, Cogan and the Kodiak Island Borough; ... 17.205.030 MANNER OF INITIATION. Changes in this title may be initiated in the following manner: A. The assembly upon its own motion; *B. The commission upon its own motion; and C. By petition of one or more owners of property within an area proposed to be rezoned. A petition shall be in the form of an application for a change in the boundary of a district, shall be filed in the community development department, be accompanied by the required fee and such data and information as may be necessary to assure the fullest practicable presentation of facts and shall set forth reasons and justification for proposing such change. 17.205.055 SUBMISSION TO ASSEMBLY. Staff Report - Page 2 of 6 Public Hearing Item 7 -D A. Within 30 days after the commission has acted favorably upon a proposed zoning change in accordance with the above provisions, a report with recommendations shall be submitted to the assembly together with the proposed ordinance. Such recommendations of the commission shall be advisory only and shall not be binding upon the assembly. When an ordinance has been forwarded to the assembly, the assembly shall act in accordance with this chapter, and notice shall be issued as provided in KIBC 17.205.070 by the clerk. B. If the commission recommends denial of any proposed amendment, its action shall be final unless the initiating party, within 10 days, files a written statement with the clerk requesting that the commission's action be taken up by the assembly. Coastal Management Applicable Policies 4.4 Enforceable Policies Staff has not identified any enforceable policies of the adopted coastal management plan that would be applicable or relevant to this request. COMMENTS This request was initiated by commission motion at the April 20, 2011 regular meeting. The need for a rezone was identified in the review of Case S11 -009 which was a preliminary plat review to amend existing lot boundaries to conform with the planned harbor dock expansion and redevelopment. After the completion of the harbor expansion and redevelopment, the City of Ouzinkie and the Ouzinkie Native Corporation have plans to develop new waterfront industrial uses which would conflict with the existing R1- Single- family Residential zoning. Currently, this waterfront area is zoned R1- Single- family Residential and has been zoned that way since 1977 when the KIB Assembly rezoned all land incorporated communities to the R1- Single- family Residential designation. The buildings and uses on proposed Tracts A, B and C, Ouzinkie Harbor Subdivision have been considered as nonconforming uses since that time. With this dock expansion project and the prospect of expanded waterfront industrial use, it was recommended that the waterfront area be rezoned to I- Industrial in order to ensure that new or expanded uses may be developed without unnecessary delay and in conformity with current plans and zoning standards. The I- Industrial zoning district is intended specifically for industrial and waterfront uses that are typically needed by coastal communities. Staff Report - Page 3 of 6 Public Hearing Item 7 -D CONFORMANCE WITH THE COMPREHENSIVE PLAN: The proposed rezone is conforming to both the 1984 Ouzinkie Comprehensive Plan and the 2008 Kodiak Island Borough Regional Comprehensive Plan Update. Both plan identify this area and the more recent plan identifies a substantial portion of the waterfront area and community "core" area for a Mixed Use/ Commercial/Waterfront/Residential zoning. While it is expected that the ongoing code revision project now under contract to LSL Planning, Inc., will eventually produce such a mixed use zoning district, the limited zoning districts available in the current code will require the I- Industrial zone be applied in order to accommodate proposed uses for the waterfront, to the exclusion of the "mixed use" approach called for in the comprehensive plan. The plan has several goals that talk about diversified economic development in the community. In addition, there were several goals and objectives that talked about improving the manner in which the borough interacts with the community on a range of issues, presumably including how the borough regulates land use and zoning. This rezoning process, therefore, is an opportunity to work with the community to create some beneficial two -way communication. Although this case alone may not justify a meeting in the community, the Commission and staff should be sensitive to the idea of ensuring the people of Ouzinkie are fully and meaningfully included in the process. Staff did not see many other relevant goals and objectives relating to housing, transportation, recreation, etc. It should be noted for the record that the site has been developed for and used for waterfront industrial purposes for many years so that the requested rezone is in keeping with the existing land use pattern even though the current zoning did not support those uses. The rezone would have the benefit of moving any existing structures and uses out of the nonconforming status and allow for new development of the property to be conforming with the appropriate zoning standards. It should be noted that staff was unable to make a site visit in this case and therefore was not able to investigate this case as thoroughly as other cases here on the Kodiak Road System. It seems clear to staff from reviewing both the preceding subdivision case and this rezone that the proposed dock expansion and development of new waterfront uses are needed by the community as indicated by the mention of this project in past plans adopted by the borough. The proposed rezone then would assist the community is achieving these long term goals and ensuring the development of new uses in this area is not held up unnecessarily by outdated zoning issues. Because this case is related to the subdivision in case S11 -009 which was granted preliminary approval back in April 2011, staff recommends an effective clause that the zoning becomes effective upon the filing of the final plat. In this way, the zoning will be associated specifically with the new legal descriptions for the uplands and tidelands being redeveloped in order to facilitate good record keeping and to ensure there is no confusion between the zoning and the eventual subdivision boundaries on the ground. Staff Report - Page 4 of 6 Public Hearing Item 7 -D RECOMMENDATION Staff recommends that the Commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation for approval. APPROPRIATE MOTION Should the Commission agree with the staff recommendation, the appropriate motion is: Move to recommend that the Kodiak Island Borough Assembly approve the rezoning of proposed Tracts A, B, and C, Ouzinkie Harbor Subdivision from R1 - Single Family Residential to I- Industrial to allow harbor expansion and to link this approval to the filing of a revised plat as an effective clause to ensure the rezone is forever linked with the Ouzinkie harbor redevelopment project, subject to the findings contained in the staff report dated May 24, 2011 as "Findings of Fact" for this case. FINDINGS OF FACT Section 17.72.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The land owners, City of Ouzinkie and the Ouzinkie Native Corporation, need this rezone in order to redevelop the Ouzinkie water front dock area and related tidelands. The site has historically been used for all manner of commercial and water front industrial uses for many years. The structures and activities in this area have until now been nonconforming and this requested change of zoning will provide for the further redevelopment of new waterfront industrial structures and activities that will meet the needs of and benefit the Ouzinkie community. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. The Comprehensive Plan mentions the need and desire for economic diversity and economic opportunity in the community. The comprehensive plan designates this area for Mixed Use / Commercial /Waterfront/Residential. At the time the borough does not have a "Mixed Use" zone so it is necessary to zone for the most intensive uses and most appropriate uses that the site might be required to provide for. At the present time this is the I- Industrial zone. The plan also speaks to the need to maintain good two -way communication between the Kodiak Island Borough and the City of Ouzinkie. This need also applies to the related native corporations and tribal councils serving the community as well. The rezone will eliminate certain zoning nonconformities that have pre- existed Staff Report - Page 5 of 6 Public Hearing Item 7 -D on the rezone site for many years and will encourage the kind of re- development that is consistent with both past use and planned future development. Staff Report - Page 6 of 6 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 13.A.1 TITLE: Contract No. FY2012 -04 Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects Under $25,000 for KIB Facilities and Grounds. SUMMARY: The Kodiak Island Borough Engineering and Facilities Department advertised for road maintenance and repairs, snow removal and sanding, and small projects for KIB Facilities. Sealed bids were received and opened on June 3, 2011. Bids were received from MK Construction, B & R Fish By Products, and Golden Alaska Excavating. The bid price schedules were reviewed and compared. Each bid was submitted with price quotes for individual pieces of equipment to be used on the projects provided above. Bid schedule attached. Staff compared the bids based on the dollar amounts bid for important pieces of equipment; those that are most commonly used in clearing snow and sanding parking lots. Other items used in comparing bid prices included labor rates and profit /overhead rates. The Borough Engineering and Facilities Department recommends awarding the KIB Admin and School Facilities Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects Contract to MK Construction. FISCAL NOTES: Account No.: 220 -232- 450 - 380/430, 220- 234 - 450 - 380/430, 530 - 731 - 450 -140, 555 - 758 - 486 -380, 100 - 172 - 450 - 380/430, 250 -212- 450 -380 Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: AV / RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2012 -04 with MK Construction of Kodiak, AK for the Road Maintenance and Repairs, • Snow Removal and Sanding, and Small Projects Under $25,000 for KIB Facilities and Grounds for time and materials based on the bid schedule for the period of July 1, 2011 to June 30, 2013. MAINTENANCE AND REPAIR RATES FOR SERVICE DISTRICT BIDS :1. " -: .. , s".'}q.:w =.r' ; r _ eKIBfFACILITIES+t -.' .. ?.. tSY 2=e, fi , x .. - tw . ,. 4;cfrONTRACTORS„ . _ . :Mr - MK Construction =_• `2;iB &R -Fish Golden Alaska; $' 2009 -2010 2011 -2012 2011 -2012 2011 -2012 MAINTENANCE RATES 155< HP GRADER 730 Champion 175.00 160.00 John Deere 772 1990 ! 175.00 Volvo G7406 2003 240.00 156> HP GRADER 780 Champion w /Boss Plow .. 240.00 210.00 Cat 14G 2000 - 225.00 8 -10 CY SANDER . 4900 6X6 Int'I 1996. 150.00 Auto Car Sander 1996 - 175.00 150.00 140.00 Intl 7600 w /Hwy Sander 2006 165.00 Kenworth T -800 w /Hwy Sander 1996. - 165.00 GREATER THAN R CY. SANDER' Kenworth 1995 - • 175.00 LESS THAN 8 CY SANDER F -700 5 yd ,1998: -,,: �. 140.00 10 -12 CY END DUMP-:,:. DUMP W/ 54K #.TILT'DECK 2001 `.. 185.00 170.00 T -800 Kenworth 2003 140.00 110.00 T -800 Kenworth w /54K Tiltdeck 1999 185.00 7600 Int'l2006-. " " €.:: `s' 140.00 T -800 Kenworth4995 -` [ "' 130.00 378 Peterbilt w /Tiltdeck2003- - 173.00 FRONT END.LOADER' /2 -4 1/2 CY JD'S492.S1996. ;` - ,' 135.00 130.00 Cat 950 4.0 1990 ` '•r at • • 180.00 Cat 950F'Series II 1996` • . " - ,. 160.00 Volvo L903.51999. . _ - 155.00 PICKUP WITH LABORER 80.00 F2504X42002'_' t °^ - 95.00 K -3500 4X4 Utility Box w /Plow " 100.00 Dodge - 2500.2006 '.. . C';,. _a' • . ' 85.00 F- 550:4z4.2005 a • "; - ' - _y ` . 90.00 LOWBOY. -_;: 300.00 T -800 w/4 axle lowboy - . - 300.00 63 +. HPBACKHOE; 590 Case 4X4 • ' 140.00 120.00 580 Case 2006 - ?. "" 140.00 ;at 4x4'4007 - 130.00 DD1901110 ROLLER =' - -" • IR: DD24.2004 ,; - 160.00 IR'DD /110' ._ 140.00 Stone 5D54' 2008 = .'t ... ._ 120.00 Cynopac'1999 • - - 146.00 ICE THAWING EQUIP(Steam Generatir g) Hotly Plant - "r t *, '_- 65.00 50.00 Hotly 2009 .. 55.00 \ \Dove \Departments \EF \Service Districts \RM Rate Spreadsheetexl MAINTENANCE AND REPAIR RATES FOR SERVICE DISTRICT BIDS WATER TRUCK 1000+ GAL . -: 4900 6X6 Intl 4,000g1 1996 _ 210.00 reightliner w /2100 gal Tank 185.00 :hery 2500 9x4 w/250 gal Tank ' 135.00 Intl 7600 4000 gal Tank _ 185.00 Kenworth 3000 gal Tank 1996 _ 191.00 VIBRATORY DRUM COMPACTOR 607 -8 540'Champion 54 "1998' r 140.00 125.00 340 Champion 84" 2000 . 180.00 160.00 Stone, SD54 Compactor 54" -2008 120.00 Vibromax 1600 84" Drum New, 170.00 Ham 66" 2001 - - 130.00 ASV .54 "2006 - 120.00 75> HP DOZER .. . 550 Case 1996 _ 160.00 120.00 John Deere 550GLT 1996" 150.00 John Deere 450 2001. • - 146.00 RIP CAT 340> HP (90,000 LB) - 7 -155 Komatsu 1990 "-.: : - - 350.00 285.00 Mitsubishi ' 318.00 340< HP RIP CAT ' " - :at,D -9 - 440.00 :at.D -8H 275.00 LABOR RATE • . - . " • - - _ 80.00 60.00 80.00 75.00 sa 3_.' q'""' . 3 .N7 �_8+... KlerFACICITIEs;}x :c "'6 ,,_ ,,. mz_., - "`CONTRACTORS, V% N. >MK {Construction - 20092010± `.. MK Construction 7)13;&'R F.ish:P, Golden Alaska `_- MISCELLANEOUS EQUIP SANDING MATERIAL J 1/4 ":ROCK CHIPS. '- r 22.00 /ton 19.00 /ton 22.00 /ton 23.00 /ton 60.00 /cy 57.00 /cy 60.00 /cy 60.00 /cy 12,25 /ton 10.00 /ton 12.00 /ton 11.00 /ton 28.00 /cy 24.00 /cy 25.00 /cy 26.00 /cy INCREMENTAL`RATE-v. :. 30.00 25.00 25.00 30.00 PROFIT PERCENTAGE `' - 12% 10 10 15 REPAIR•RATES _ 155<�HP - GRADER Y_-`:e Sameias Maint Sch -: , 200.00 185.00 175.00 250.00 156> HP GRADER' L z;. . Same ; as Maint Sat " -'. ' 250.00 235.00 225.00 8 -10 CY SANDER - Same as Maint 5ch. '$ 185.00 165.00 165.00 169.00 Same as Maint Sch 165.00 GREATER THAN 8- 10'CYSANDER 185.00 LESS THAN 8 CY SANDER'" 150.00 10 -12 CY END DUMP:i DUMP W/ TILTDECK - 225.00 180.00 185.00 205.00 Same as Maint Sch _ 150.00 135.00 140.00 149.00 FRONT. END LOADER - 4 1/2 CY' 160.00 160.00 Same as Maint Sch - . - :I 150.00 155.00 Same. as Maint Sch . ' 180.00 175.00 PICKUP WITH LABORER .- - Same as Maint Sch , 100.00 100.00 85.00 91.00 Same as '.Maint Sch _ • 110.00 LOWBOY TRAILER.: ^., 325.00 300.00 63+ HP BACKHOE 137.00 Same as Maint Sch - 150.00 150.00 DD 90/110 ROLLER' Same as Maint Sch `s° • 165.00 165.00 120.00 150.00 ICE THAWING EQUIP(Steam Generatir g) Same as Maint Sch" _ ' 65.00 50.00 55.00 \ \Dove \Departments \EF \Service Districts \RM Rate Spreadsheet.exl MAINTEN4NCEAND REPAIR RATES FOR SERVICE DISTRICT BIDS Y - " , tw is? cic tixi' 'ss i=1:'"y.tVLEKIB : - ' ;e'` :3 r.'si .. -`aL i?F:"r. _F- J _ d CONTRA CTORS .. ,c!t , ■`MKConstTuction 2009 -2010= /MK Construction -' xB Ri FeFivh = - Gnliten :Alacka WATER TRUCK 1000 +. GAL -' 155.00 Same. as Maint Sch - - 230.00 210.00 185.00 209.00 VIBRATORY DRUM COMPACTOR 60 " - B Y 120.00 Same as Maint Sch 160.00 160.00 165.00 Same as Maint Sch 200.00 195.00 145.00 75'HP DOZER ` ' . 150.00 160.00 Same as Maint Sch • 175.00 145.00 RIP CAT <340 HP (90,000 LB) ... Same as Maint Sch 350.00 300.00 318.00 >340 HP RIP CAT - 440.00 275.00 LABOR RATE — - 85.00 75.00 80.00 95.00 MISCELLANEOUS EQUIP ... MATERIAL 2100 R ECYCLED ASPHALT PAVEMENT 'RAP) $PER TON'. - INCREMENTAL RATE -. r 30.00 25.00 25.00 30.00 PROFIT PERCENTAGE, t 12% 10 10 0 /0 15 \ \Dove \Departments \EF \Service Districts \RM Rate Spreadsheet.exl OWNER - GENERAL CONTRACTOR AGREEMENT Contract No. THIS AGREEMENT, made this day of , A.D., 2011, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Jv1K CotitsTRucrto 1 of Kodiak, Alaska, incorporated under the laws of the State of Alaska, its successors and assigns, party of the second part, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to commence and provide maintenance and repairs, described as follows: for the period of July 1, 2011 to June 30, 2013, with the option to extend, upon satisfactory performance, determined solely by the Borough Manager, for two (2) additional one (1) year periods upon the offering of the Borough Manager or designee. If the Borough makes such an offer, the Contractor will have thirty (30) days to accept or refuse the offer. Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects under $25,000 for KIB Facilities, Schools, and Grounds in the Kodiak Island Borough, Kodiak, Alaska, for the amount specified in the attached Bid Schedule. The Contractor further covenants and agrees that the entire project shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract Documents: that he will abide by and perform all stipulations, covenants, and agreements specified in said Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which may be required in the prosecution and completion of the whole work to be done under this Contract. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has N:AEF \Service Districts \KIB FacilitiesVContract Documents \Road Maintenance Fti2012 -FY20I 3VAgreement FY2012- FY20I3.doc Page I of4 executed this contract on behalf of the Kodiak Island Borough, and the said has hereunto set its hand and seal, the day and year first above written. KODIAK ISLAND BOROUGH CONTRACTOR By By Rick L. Gifford Borough Manager Title: By Walk W. Koning Engineering/Facilities Director Attest: By Nova M. Javier, CMC Borough Clerk N:A6F \Service Districts \KIB Facilities VContract DocumentssARoad Maintenance FY2012- FY20I3VAgreement FY2012- FY2013,doc Page 2 of 4 Insurance Specifications The following requirements with respect to insurance and indemnification requirements shall be added to and become an integral part of the original Agreement: Insurance The Contractor shall not commence work under the Agreement until he has obtained all the insurance required under this Addendum and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on his subcontract until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect him from claims under Worker's Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to his employees and all others for damages to property, any or all of which may arise out of or result from the Contractor's operations under the Agreement whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them. Evidence of the following insurance Policies will be furnished to the Owner prior to execution ofthe Agreement. Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at his own expense and maintain in force at all times during the performance of services under this Contract, the following policies of insurance. Failure to maintain insurance may, at the option ofthe Contracting Officer, be deemed Defective Work and remedied in accordance with the Contract. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award, certificates of insurance must be furnished to the Contracting Officer. These certificates must provide thirty (30) day prior notice to the Borough in the event of cancellation, non - renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Workers' Compensation Insurance as required by A.S. 23.30.045. The Contractor will be responsible for Workers' Compensation Insurance for any subcontractor who provides services under this Contract. This coverage must include statutory coverage for States in which employees are engaging in work and employer's liability protection not less than 5100,000.00 per person, $100,000.00 per occurrence. N:AEF \Service Districts MB FacilitiesVContract Documents Road Maintenance FY2012- FY2013 \Agreement FY2012- FY2013.doc Page 3 of 4 B. Comprehensive (Commercial) General Liability Insurance with coverage limits not less than $300,000.00 combined single limit per occurrence and annual aggregates where generally applicable and will include premise operations, independent contractors, products /completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured" under all liability coverage listed above. C. Comprehensive Automobile Liability Insurance covering all owned, hired, and non - owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00 per occurrence bodily injury, and $50,000.00 property damage. Additional Insured: The following shall be an Additional Insured: The Kodiak Island Borough, including all elected, and appointed officials, all employees and volunteers, all boards, commissions, and /or authorities and their board members, employees and volunteers. The Additional Insured shall be named on the Contractor's coverage for Commercial General and Vehicle liability. Indemnification: To the fullest extent permitted by law . agrees to defend, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers against any and all liabilities, claims, demands, lawsuits or losses, including costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with the Agreement. N:AEF \Service Districts \KIB FacilitiesVContract Documents \Road Maintenance FY2012- FY2013VAgreement FY2012- FY2013.doc Page 4 of 4 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 13.A.2 TITLE: Contract No. FY2012 -05 Road Maintenance and Repairs, Snow Removal and Sanding for Monashka Bay Road Service Area. SUMMARY: The Kodiak Island Borough Engineering and Facilities Department advertised the need for labor and equipment to provide road maintenance and repairs, and snow removal and sanding for Monashka Bay Road Service Area. Sealed bids were received and opened on June 3, 2011. Bids were received from MK Construction, B & R Fish By Products, and Golden Alaska Excavating. The bid price schedules were reviewed and compared. Each bid was submitted with price quotes for individual pieces of equipment to be used on the projects provided above. Bid schedule attached. The bid was provided to the Monashka Bay Road Service Area Board for review and recommendation. The contract will name MK Construction as the Contractor of this work, and all invoicing, etc. will be provided through this Contractor. FISCAL NOTES: Account No.: 244 - 226 - 446- 110/120/125 Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA:4s / RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2012 -05 with MK Construction of Kodiak, AK for Road Maintenance and Repairs, Snow Removal and Sanding for Monashka Bay Road Service Area for time and materials based on the bid schedule for the period of July 1, 2011 to June 30, 2013. Mary Barber From: Darlene Turner [darlene ©asmilingbear.com] Sent: Wednesday, June 29, 2011 4:04 PM To: Mary Barber Subject: RE: Road Maintenance Contract Recommendation Request Letter Hi Mary, here are our minutes with the recommendation for TC /MK Construction be awarded contract. Also approval of MBRSD of encroachment into the green belt of the landfill expansion. Dar Monashka Bay Road Service District (MBRSD), 2046 Three Sisters Way Kodiak, AK Minutes of Special Meeting June 15, 2011 Call to Order: Chairwoman Darlene Turner at 7:05pm. Roll Call: All Board members present (Darlene Turner, Chaz Glagolich, Tom Lance), with 2 Board positions currently vacant. Approval of Agenda: • Due to questions about some details and edits potentially needed in the Minutes from the previous meeting and the time it may take to complete the review (May 8, Spring Walk Around Meeting), Lance requested that Approval of Minutes from previous meeting be moved to end of meeting, out of courtesy for visitors who are present only for one New Business topic. Approval of Minutes: moved to end MBRSD Members Present: Rick Valil Other Guests Present: Woody Koning (KIB), Ken Smith (KIB), and Ryan —MK Construction Public Comments: • MBRSD will forward selection of TC /MK Construction as preferred contractor for road work and snow removal services, based on past performance and competitive bid they provided to KIB. • TC /MK rep answered Board questions regarding bid items. According to Ryan, TC /MK is very cost — competitive with some frequently used equipment, such as the road grader, and other factors, hence their lower bids. Public Comments: None Approval of Minutes (moved from top of Agenda) • Motion Move to Approve the Minutes from May 8, 2011 Meeting by Lance, 2nd by Galagolich • Turner made several clarifications to meeting minutes from Spring walk around. Motion Passed • A priority of necessary maintenance by the BOD setting a priority ranking for top 5 items on list. Board Comments: • Lance ...hesitant to use calcium chloride as requested for dust abatement, especially if mixed in road base (doubts effectiveness in method to be used), so will be curious to see how it works out after the road work is completed by contractor. • • Glagolich — will keep watch on landfill expansion. Meeting Adjourned: 8:30pm Tom Lance, Secretary Date Darlene Turner, Chair Date Darlene J Turner A Smiling Bear Bed and Breakfast darlene anasmilingbear.com www.asmilingbear.com 2046 Three Sisters Way Kodiak, Alaska 99615 -7220 907 - 481 -6390 3 ,..__ - <».- i.rr'�" '': 'MONASHKA.' HAY SERVICE AREA � `CONTRACTORSk 3 .v MK Construction: -_ Golden Alaska -; ' 8 &RtFish MKConstruction -- . 2009 -2010 2011 -2012 2011 -2012 2011 -2012 MAINTENANCE RATES 155< HP GRADER 730 Champion 1990 195.00 190.00 Volvo G7400 2003 - - 195.00 ]ohn Deere 772 1990 -. 175.00 156> HP GRADER . 780 Champion w /Boss Plow 240.00 210.00 Cat 14G 2000 225.00 8 -10 CY SANDER . 4900 6X6 Intl. 1996 175.00 Auto Car Sander - - 175.00 159.00 150.00 Int'I 7600 w /Hwy Sander 2006 165.00 Kenworth T -800. w /Hwy Sander 1996 . 165.00 GREATER THAN 8 -10 CY SANDER . 175.00 LESS THAN''8CY SANDER' 140.00 10 -12 CY END DUMP - ' ' T -800 Kenworth 1995 - 128.00 378 Peterbilt w/Tiltdeck 2003 173.00 Intl 7600 - . � - - : : 140.00 T800 Kenworth w /54K# Tiltdeck 1999 ', 185.00 T -800 Kenworth. w /54K# Tiltdeck. 2001- 190.00 170.00 T -800 Kenworth.1996 - 140.00 110.00 FRONT END LOADER 11/2 -4'1/2 CY -: . - Volvo L903.5.' 156.00 Cat 950F Series It 1996 160.00 JD 5442.51996."- _.. • - 160.00 130.00 Cat 950 4.0:1990 -,� .I 180.00 160.00 PICKUP WITH( LABORER. ". - F -550 86.00 Dodge 2500' • • 85.00 F -250 4X4 2002 - - _. .. 95.00 80.00 F- 150 4x4 2010'. _ 80.00 K- 3500 4X4 Utility Box w /Plow. 1997 100.00 LOWBOY - TRAILER'- - 300.00 Tractor -T -800 w/4 Axle Lowboy . 300.00 63+ BACKHOE Cat 4x4 - 128.00 Case 580 2006. - . . . • 140.00 590 Case 4X4.1999= - "... 140.00 120.00 • ICE THAWING. EQUIP(Steam Generatinq) ' Hotly 2009''" 55.00 Hotsy Plant 2006 - - .. 6500 50.00 DD 90/110 ROLLER'.' . ' Dynopac ., 145.00 Stone 5054 i 120.00 IR DD /110 1999 . . 140.00 IR DD24 2004'.. .. . 160.00 WATER TRUCK 1000+ GAL .. Kenworth 3000.gal .` 191.00 Intl 7600 4000 gal - ': _.:. 185.00 Freightliner .w /2100 gal Tank 2001. . 185.00 Chevy 2500 4x4 w /250 gat Tank 2002 ., 135.00 4900 6X6'Int'114,000g1. 1996- ' 210.00 VIBRATORY DRUM COMPACTOR (60 " -84") 164.00 ASV 54 "'. 127.00 5054 Stone Compactor 54" - 120.00 Vibromax VM1600 84 "- _ - 170.00 540 Champion 54'' 1998 - • 140.00 125.00 840 Champion 84' 2000. . . . - 180.00 160.00 75> HP DOZER. _ - John Deere 450 _ ' 146.00 D John Deere 550'GLT ' 150.00 550 Case 1996 . 160.00 120.00 RIP CAT 340>'HP (90,000 LB) -.. Mitsubishi .. t 318.00 D -155 Komatsu 1990 350.00 285.00 340<. HP RIP CAT , :at D -8H 275.00 CatD -91990 440.00 LABOR RATE - 80.00 75.00 80.00 60.00 _, -. %ii _' r; # ;. ,; MONASHKA•BAYSERVICEAREA :tic?, ! � 2 A y T'n , „..,•. f =?'1: CONTRACTORS.At *. - ,'T; MKiConstruction 11 Golden Alaska ' -'- B'& R Fish MK Construction MISCELLANEOUS EQUIP •ANDING MATERIAL 1/4" ROCK CHIPS 22.00 /ton 23.00 /ton 22.00 /ton 19.00 /ton - " - - - 60.00 /cy 60.00 /cy 60.00 /cy 57.00 /cy D -1 - - 12.25 /ton 13.00 /ton 12.00 /ton 10.00 /ton 28.00)cy 28.00 /cy 25.00/cy 24.00 /cy INCREMENTAL RATE 30.00 30.00 25.00 25.00 PROFIT PERCENTAGE 12% 15 10 10% REPAIR RATES ' 155 <HPGRADER •ame as Maint Sch _ - • .. 200.00 200.00 175.00 185.00 156> HP GRADER •ame as Maint Sch' • , . - 250.00 225.00 235.00 8 -10 CY: SANDER . •ame as Maint Sch . , 165.00 ame as Maint Sch 185.00 REATER THAN 8-10 CY SANDER s 185.00 LESS THAN 8.CY SANDER - - 150.00 10 -12 CY:END DUMP W /TILT DECK ' 225.00 ...me as Maint Sch -. • . .'. - 205.00 185.00 180.00 .ameiasMaint Sch' - 149.00 140.00 135.00 •.meias MaintSch 150.00 FRONT END LOADER 11/2 - 4.1/2 CY • .me as Maint Sch • ' -:" 7. • .. 155.00 160.00 •ame 25 Maint Sch -. -' - ' @ 170.00 155.00 •.me as Maint Sch: . - , 190.00 175.00 PICKUP WITH'. LABORER 91.00 85.00 •ame as Maint Sch 100.00 100.00 •ame as MaintSch . 110.00 100.00 LOWBOY TRAILER ° .. 300.00 325.00 •ame as Maint - . - 1 • 136.00 •ame as Maint Sch _ . • - 150.00 150.00 DD 90 /110 ROLLER ', . •ame as Maint Sch • - .. ... 150.00 120.00 •ame as Maint Sch . 165.00 165.00 ICE THAWING EQUIP(Steam Generating) •ame as Maint Sch • • • 65.00 55.00 50.00 WATER TRUCK 1000+ GAL r _ Same as Maint Sch 210.00 185.00 155.00 Same as Maint Sch.. -- _ 230.00 210.00 VIBRATORY DRUM COMPACTOR(60'-80 ") Same as Maint Sch 182.00 120.00 Same as Maint Sch - 145.00 Same as Maint Sch . - ' 160.00 160.00 Same as Maint Sch 200.00 195.00 75 HP DOZER' - Same as Maint Sch - 159.00 150.00 Same as Maint Sch . - = ,r t -- , . 175.00 145.00 RIP CAT 340 HP (90,000 - LB) - . - Same as Maint Sch .. 318.00 Same as Maint Sch - 350.00 300.00 340 HP RIP CAT _: 275.00 440.00 LABOR RATE - - 85.00 95.00 80.00 75.00 MISCELLANEOUS EQUIP - MATERIAL - - RECYCLED ASPHALT PAVEMENT - _- 22.00 /ton (RAP) $PER TON, • " INCREMENTAL RATE - 30.00 30.00 25.00 25.00 PROFIT PERCENTAGE -_.. 12%o 15% 10% 10% OWNER - GENERAL CONTRACTOR AGREEMENT Contract No. THIS AGREEMENT, made this day of , A.D., 2011, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and 114 (nn.isvgs cTi toll , of Kodiak, Alaska, incorporated under the laws of the State of Alaska, its successors and assigns, party of the second part, hereinafter called the Contractor. W ITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to commence and provide maintenance and repairs, described as follows: for the period of July 1, 2011 to June 30, 2013, with the option to extend, upon satisfactory performance, determined solely by the Borough Manager, for two (2) additional one (1) year periods upon the offering of the Borough Manager or designee. If the Borough makes such an offer, the Contractor will have thirty (30) days to accept or refuse the offer. Road Nlaintenance and Repairs, Snow Removal and Sanding for Monashka Bay Road Service Area in the Kodiak Island Borough, Kodiak, Alaska, for the amount specified in the attached Bid Schedule. The Contractor further covenants and agrees that the entire project shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract Documents: that he will abide by and perform all stipulations, covenants, and agreements specified in said Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which maybe required in the prosecution and completion of the whole work to be done under this Contract. N:AEF \Service Districts AMonashka Bay Service AreaAContract Docs \Road Maintenance Contract FY2012- FY2013VAgreement FY2012- FY2013.doc Page 1 ofd IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said has hereunto set its hand and sea], the day and year first above written. KODIAK ISLAND BOROUGH CONTRACTOR By By Rick L. Gifford Borough Manager Title: By Walle W. Koning Engineering/Facilities Director Attest: By Nova M. Javier, CMC Borough Clerk N:AEF \Service Districts \Monashka Bay Service Area AContract Does Road Maintenance Contract FY2012- FY2013 \Agreement FY2012- FY2013.doc Page 2 of 4 Insurance Specifications The following requirements with respect to insurance and indemnification requirements shall be added to and become an integral part of the original Agreement: Insurance The Contractor shall not commence work under the Agreement until he has obtained all the insurance required under this Addendum and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on his subcontract until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect him from claims under Worker's Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to his employees and all others for damages to property, any or all of which may arise out of or result from the Contractor's operations under the Agreement whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them. Evidence ofthe following insurance Policies will be furnished to the Owner prior to execution ofthe Agreement. Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at his own expense and maintain in force at all times during the performance of services under this Contract, the following policies of insurance. Failure to maintain insurance may, at the option ofthe Contracting Officer, be deemed Defective Work and remedied in accordance with the Contract. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award, certificates of insurance must be furnished to the Contracting Officer. These certificates must provide thirty (30) day prior notice to the Borough in the event of cancellation, non - renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Workers' Compensation hisurance as required by A.S. 23.30.045. The Contractor will be responsible for Workers' Compensation Insurance for any subcontractor who provides services under this Contract. This coverage must include statutory coverage for States in which employees are engaging N:AEF \Service Districts \Monashka Bay Service Area AContract Docs \Road Maintenance Contract FY2012- F1'2013VAgreement FY2012- FY2013.doe Page 3 of 4 in work and employer's liability protection not less than $100,000.00 per person, $100,000.00 per occurrence. B. Comprehensive (Commercial) General Liability Insurance with coverage limits not less than $300,000.00 combined single limit per occurrence and annual aggregates where generally applicable and will include premise operations, independent contractors, products /completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured" under all liability coverage listed above. C. Comprehensive Automobile Liability Insurance covering all owned, hired, and non - owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00 per occurrence bodily injury, and $50,000.00 property damage. Additional Insured: The following shall be an Additional Insured: The Kodiak Island Borough, including all elected, and appointed officials, all employees and volunteers, all boards, commissions, and /or authorities and their board members, employees and volunteers. The Additional Insured shall be named on the Contractor's coverage for Commercial General and Vehicle liability. Indemnification: To the fullest extent permitted by law agrees to defend, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers against any and all liabilities, claims, demands, lawsuits or losses, including costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with the Agreement. N:AEF \Service Districts AMonashka Bay Service ArcaAContract Does Road Main tenance Contract FY2012- FY2013VAgreement FY2(112- FY2013.doc Page 4 of 4 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 13.A.3 TITLE: Contract No. FY2012 -06 Road Maintenance and Repairs, Snow Removal and Sanding for Womens Bay Service Area. SUMMARY: The Kodiak Island Borough Engineering and Facilities Department advertised the need for labor and equipment to provide road maintenance and repairs, and snow removal and sanding for Womens Bay Service Area. Sealed bids were received and opened on June 3, 2011. One bid was received from MK Construction. The bid was submitted with price quotes for individual pieces of equipment to be used on the projects specified in the above title. Bid schedule is attached. The bid was provided to the Womens Bay Service Area Board for review and recommendation. This contract will name MK Construction as the Contractor of this work, and all invoicing, etc. will be provided through this Contractor. FISCAL NOTES: Account No.:240- 222 -446- 110/120/125 Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: . / RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2012 -06 with MK Construction of Kodiak, AK for Road Maintenance and Repairs, Snow Removal and Sanding for Womens Bay Service Area for time and materials based on the bid schedule for the period of July 1, 2011 to June 30, 2013. WOMENS B vE AREA � a our R MEETING e: junta ±2011 Call t order: u7e pm Members Present: Dav < Fleumam Scott Gri Gcor Lie Lee and John Isadore. -Nn t varant at this Lime. Citizens comments NONE Sp «. 39 For contraei y ma General discussion a t contract. Motion to approve tee ,w;w Conrad. Second hDave Heilman. Contract approved G unanimous vote. Next 6g on J . Meeting adjourned at 715 pm. lx ` � a ' 6 ®- � Cn6 DERSON WITNESS MAINTEN4NCE AND REPAIR R.4 TES FOR SERVICE DISTRICT BIDS t WOMENS (SERVICE AREAL L 3 `t° - CONTRACTORS :4 r 'MK,Construction; MK= Con §tructionE'' - 2009 -2010 2011 -2012 MAINTENANCE RATES 155< HP GRADER 730 Champion 1990 " 195.00 Volvo 726 6x6 2006 225.00 156> HP GRADER 780 Champion w /Boss Plow _ 240.00 Volvo 990 2006 265.00 8 -10 CY SANDER - - 49006X6 1996 - • 175.00 Auto Car Sander 8yd 1996 175.00 160.00 LESS THAN 8 CY: SANDER . F -700 5 yd 1998 150.00 10 =12 -CY END DUMP DUMP W/ TILT DECK -800 Kenworth w /54K# Tiltdeck 2001, 210.00 180.00 -800 Kenworth 1996 • 140.00 800 Kenworth 2003 - 120.00 ' FRONT END 'LOADER :1 172 -4 1/2 CY D,,5442.5 1996- , 160.00 130.00 Cat 950 4M 1990 180.00 160.00 PICKUP,WITH LABORER F- 250 4X42002 95.00 K =3500 4X4'Utility` w/Plow 1997 100.00 F350.4x4 2002," - ` 80.00 F150 4x4 2010 80.00 • LOWBOY TRAILER , -800 w/4 Axle Lowboy 300.00 63+ -HP BACKHOE 590 Case 4X4.1999:; - 140.00 140.00 DD 90/110 ROLLER - I R DD 24 ,. ". 160.00 R'DD /1101999 _` 140.00 ICE=THAWING',EQUIP (Steam Generati 19) Hotsy Plant 2005. 65.00 50.00 ATER TRUCK GAL '900 6X6:Int':1 4000g1'1996 210.00 Freightliner w /2100gal Tank 2001, ,r 185.00 hevy,2500 4x4w/250 gal-Tank 2002 . 135.00 IBRATORY DRUM COMPACTOR 60 " -84" 540 Champion 54 '1998. ' 140.00 135.00 :40-Champion 84" 2000 180.00 180.00 • 75 >;HP DOZER. 50 Case 1996..' 160.00 135.00 RIP CAT 340> HP (90,000 LB) D -155 Komatsu 1990. 350.00 285.00 340< HP RIP CAT at D -9 1990 440.00 LABOR RATE : , 80.00 70.00 \ \Dove \Departments \EF \Service Districts \RM Rate Spreadsheet.exl MAINTENfNCEAND REPAIR RATES FOR SERVICE DISTRICT BIDS VWOMENSBA=YSERVICE.AREA - - `CONTRACTORS_.. 1 Y r__' xi;.t MISCELLANEOUS. EQUIP 2009 -2010 2011 -2012 SANDING MATERIAL 1/4" ROCK CHIPS ' 22.00 /ton 19.00 /ton 60.00 /cy 35.00 /cy D-1 12.25 /ton 10.00 /ton 28 -00 /cy 25.00 /cy INCREMENTAL RATE.. 30.00 27.00 PROFIT PERCENTAGE 12% 10 REPAIR RATES 155< HP GRADER 265.00 Same as Maint Sch 200.00 315.00 156> HP GRADER Same as Maint Sch. 250.00 325:00 8 -10 CY SANDER ' Same as Maint Sch"' ":. • 185.00 175.00 LESS THAN 8 CY SANDER. : 165;00 10 -12 CY END DUMP DUMP °W / TILT DECK • " , Same as Maint Sch" ?. 225.00 210.00 Same as Maint Sch- 150.00 155.00 FRONT :END - LOADER 1 1/2 -`41/2 CY Same as Maint Sch 170.00 155.00 Same as Maint Sch, - 190.00 185.00 PICKUP WITH `LABORER • Same as Maint Sch'- e , 100.00 100.00 Same as•Maint Sch- 110.00 100.00 LOWBOY -TRAILER Same as Maint Sch ', _ 325.00 63+ HP BACKHOE Same as'Maint.Sch 150.00 150.00 DD 90/110ROLLER • Same: as Maint Sch "`.. 165.00 165.00 ICE THAWING EQUIP(Steam Generatir g) Same as Maint Sch.' 65.00 50.00 \ \Dove \Departments \EF \Service Districts \RM Rate Spreadsheet.exl MAINTEN$NCEAND REPAIR RATES FOR SERVICE DISTRICT BIDS t, � * -c�:h xivn t <:WOMENSBAYSERVICE•:4REAVJ__ CONTRACTORS .s * s.. , ,{ , ';_` 3 WATER TRUCK-1000+ GAL 2011 -2012 Same as Maint Sch` . 230.00 220.00 Same as Maint Sch:,- - 155.00 VIBRATORY DRUM COMPACTOR 60 " -SO" Same as Maint Sch 160.00 160.00 Same as Maint Sch. , 200.00 210.00 75 HP DOZER Same as Maint Sch, 175.00 145.00 RIP _CAT_<340•HP`(90,000 LB) . Same as Maint Sch' "- 350.00 300.00 >340HP RIP CAT ` Same as•Maint Sch 440.00 LABOR RATE.:' '..r 85.00 . 80.00 MISCELLANEOUS EQUIP . MATERIAL 'P.:: ' ' ' RECYCLED ASPHALT, PAVEMENT' (RAP) $PER'TON;.: NSA, • INCREMENTAL' RATE.` 30.00 27.00 P.ROFIT.PERCENTAGE 12% 10 i ' - \ \Dove \Departments \EF \Service Districts \RM Rate Spreadsheet.exl OWNER - GENERAL CONTRACTOR AGREEMENT Contract No. THIS AGREEMENT, made this day of , A.D., 2011, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and MIA Cot. IS TRue_Tln, of Kodiak, Alaska, incorporated under the laws of the State of Alaska, its successors and assigns, party of the second part, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to commence and provide maintenance and repairs, described as follows: for the period of July 1, 2011 to June 30, 2013, with the option to extend, upon satisfactory performance, determined solely by the Borough Manager, for two (2) additional one (1) year periods upon the offering of the Borough Manager or designee. If the Borough makes such an offer, the Contractor will have thirty (30) days to accept or refuse the offer . Road Maintenance and Repairs, Snow Removal and Sanding for Womens Bay Road Service Area in the Kodiak Island Borough, Kodiak, Alaska, for the amount specified in the attached Bid Schedule. The Contractor further covenants and agrees that the entire project shall be done under the administration and to the complete satisfaction ofthe Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract Documents: that he will abide by and perform all stipulations, covenants, and agreements specified in said Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which may be required in the prosecution and completion ofthe whole work to be done under this Contract. N:AEF \Service Districts \womens Bay Service AreaAContract Docs \Road Maintenance Contract FY21112- FY2013VAgreement FY2012- FY2013.doc Page 1 of4 IN WITNESS WHEREOF, The Kodiak island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said has hereunto set its hand and seal, the day and year first above written. KODIAK ISLAND BOROUGH CONTRACTOR By By Rick L. Gifford Borough Manager Title: By Walle W. Koning Engineering /Facilities Director Attest: By Nova M. Javier, CMC Borough Clerk N:AEF \Service Districts \Womens Bay Service AreaAContract Docs \Road Maintenance Contract FY2012- FY2013\Agreement FY2012- FY2013.doc Paget of4 Insurance Specifications The following requirements with respect to insurance and indemnification requirements shall be added to and become an integral part of the original Agreement: Insurance The Contractor shall not commence work under the Agreement until he has obtained all the insurance required under this Addendum and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on his subcontract until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect him from claims under Worker's Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to his employees and all others for damages to property, any or all of which may arise out of or result from the Contractor's operations under the Agreement whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them. Evidence of the following insurance Policies will be furnished to the Owner prior to execution of the Agreement. Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at his own expense and maintain in force at all tines during the performance of services under this Contract, the following policies of insurance. Failure to maintain insurance may, at the option of the Contracting Officer, be deemed Defective Work and remedied in accordance with the Contract. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award, certificates of insurance must be furnished to the Contracting Officer. These certificates must provide thirty (30) day prior notice to the Borough in the event of cancellation, non- renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Workers' Compensation Insurance as required by A.S. 23.30.045. The Contractor will be responsible for Workers' Compensation Insurance for any subcontractor who provides services under this Contract. This N:AEF \Service Districts \Wails Bay Service Area \Contract Docs \Road Maintenance Contract FY2012- FY2013VAgreement FY2012- FY2013.doc Page 3 of 4 coverage must include statutory coverage for States in which employees are engaging in work and employer's liability protection not less than $100,000.00 per person, S100,000.00 per occurrence. B. Comprehensive (Commercial) General Liability Insurance with coverage limits not less than $300,000.00 combined single limit per occurrence and annual aggregates where generally applicable and will include premise operations, independent contractors, products /completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured" under all liability coverage listed above. C. Comprehensive Automobile Liability Insurance covering all owned, hired, and non - owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00 per occurrence bodily injury, and $50,000.00 property damage. Additional Insured: The following shall be an Additional Insured: The Kodiak Island Borough, including all elected, and appointed officials, all employees and volunteers, all boards, commissions, and /or authorities and their board members, employees and volunteers. The Additional Insured shall be named on the Contractor's coverage for Commercial General and Vehicle liability. Indemnification: To the fullest extent permitted by law agrees to defend, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers against any and all liabilities, claims, demands, lawsuits or losses, including costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with the Agreement. N:AEF \Service Districts \Womens Bay Service AreaAContract Docs \Road Maintenance Contract FY2012- FY2013VAgreement FY2012- FY2013.doc Page 4 of 4 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 13.A.4 TITLE: Contract No. FY2012 -07 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2012. SUMMARY: The Kodiak Island Convention and Visitors Bureau (KICVB) has been providing destination marketing and tourism development for the Kodiak Island Borough for several years through its Marketing Committee. Funding support from the Borough and the City of Kodiak has been used to support the KICVB. The Borough funds the KICVB from the Borough's bed tax revenue. This contract would renew this relationship for the 2012 fiscal year. The duties to be accomplished for this period are spelled out in the attached agreement. FISCAL NOTES: Account No.: 277.287.448.364 Amount Budgeted: $60,000 Expenditure Required: $60,000 APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2012 -07 with the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2012 in the Amount Not to Exceed $60,000. DESTINATION MARKETING & TOURISM DEVELOPMENT PROGRAM AGREEMENT THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska, (Borough) and the Kodiak Island Convention and Visitors Bureau (contractor) for the purpose of setting forth the terms and conditions pursuant to which the contractor shall be contracted to provide destination marketing and tourism development activities for the Kodiak Island Borough. Section 1. INTENT OF AGREEMENT. The contractor is hereby contracted to provide a Marketing Committee (KICVB Board of Directors) and one full time equivalent to focus on destination marketing and tourism development in the Kodiak Island Borough. Section 2. SCOPE OF WORK. The contractor will work with the Marketing Committee to accomplish the following tasks identified in the document, such as: a. Produce collateral marketing materials, including the Explore Kodiak Visitor Guide b. Continue to provide information about Kodiak region to the traveling public c. Maintain and staff the Kodiak Visitor Center d. Keep the Borough Assembly and community at large informed as to the results of marketing efforts and the state of the local tourism industry e. Work with the Alaska Travel Industry Association and other statewide marketing organizations to ensure Kodiak is represented in their ongoing national and international marketing programs f. Continue work with the communities in the Kodiak Island Borough to determine the role tourism does and can play in the community economies g. Work with the Kodiak Chamber of Commerce to transform the visitor industry into a significant component of the Kodiak region's economy 11. Continue development of the kodiak.org website to improve its usability and visibility to visitors, potential businesses and residents i. Work with Kodiak College, the Kodiak Island Borough School District, Kodiak Area Native organizations, and other organizations to encourage entrepreneurship and assist small business development in the visitor industry j. Develop a travel press kit to be available on the kodiak.org website, develop a distribution plan for the kit to various travel media k. Explore new employment and business opportunities related to the Kodiak visitor industry 1. Continue work with the airline industry and the Alaska Marine Highway System to maintain and improve access to the Kodiak region m. Work with the Kodiak Branding and Marketing Committee to develop cooperative marketing opportunities in culinary tourism n. Continue participation in the Comprehensive Economic Development Strategy committee to foster an understanding of the tourism industry and opportunities and challenges facing the industry A minimum of four Marketing Committee meetings will be scheduled during the term of this Agreement for the purpose of maintaining committee input and guiding the efforts of the contractor. A report of all marketing activities of the contractor will be submitted to the Borough Manager on a quarterly basis. An annual report to the Kodiak Island Borough Assembly shall be presented each spring. Section 3. TERM. This agreement will remain in effect July 1, 2011 through June 30, 2012, unless earlier terminated. Either party shall have the right to terminate the agreement without penalty upon one month's written notice to the other. Section 4. COMPENSATION. As compensation for all services rendered under this agreement, contractor shall be paid $60,000.00 by the Kodiak Island Borough. Said compensation shall be paid in equal installments of $15,000.00 on the second Friday of July and October 2011, and January and April 2012. IN WITNESS WHREROF the parties have executed this Agreement on this day of July 2011. KODIAK ISLAND BOROUGH KODIAK ISLAND CONVENTION & VISITORS BUREAU Rick Gifford, Borough Manager Janet Buckingham, KICVB Director Attest: Borough Clerk KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 13.A.5 TITLE: Contract No. FY2012 -08 Road Maintenance and Repairs, Snow Removal and Sanding for Bay View Road Service Area. SUMMARY: The Kodiak Island Borough Engineering and Facilities Department advertised the need for labor and equipment to provide road maintenance and repairs, and snow removal and sanding for Bayview Service Area. Sealed bids were received and opened on June 3, 2011. Bids were received from MK Construction, B & R Fish By Products, and Golden Alaska. The bid price schedules were reviewed and compared. Each bid was submitted with price quotes for individual pieces of equipment to be used on the projects provided above. Bid schedule attached The bid was provided to the Bayview Road Service Area Board for review and recommendation. The contract will name MK Construction as the Contractor of this work, and all invoicing, etc. will be provided through this Contractor. FISCAL NOTES: Account No.: 246 -228- 446- 110/120/125 Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA' RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2012 -08 with MK Construction of Kodiak, AK for Road Maintenance and Repairs, Snow Removal and Sanding for Bay View Road Service Area for time and materials based on ■ the bid schedule for the period of July 1, 2011 to June 30, 2013. Jul 03 11 01:10p p.1 .227,t:K,i'a,K , r fi e; elf Ca, d � r a t \ . Eners,eermt>acFacilitres enartment + - 710 [SLII Bay Road ;1��'�A S n1 a '" Kcdlalc Alaska .99615 ` i i ;: s Phone (907)456-9343 Fa :v (9071 486-9394 �'6� " � � -,r ; ,3- ewail: wkoningiekodiakak. s h:ne 7011 Re: Read Maintenance and Repairs_ Snow Removal- and Sonriinn ra -nr. PY7nt 9 PV2nt Our ottice would like to know the status of the recommendation for the R d Maintenance & Repair. Snow Removal. and Sandir.F Cnnlrar far FY7111 7 - FV7n13 irnm he co.,,�,•., e.�., Board. This recommendation requires Assembly approval before issuance u f the contract. The contract the Boronah has in place wi ex-lire Tune 311 7011 There will be no road maintenance or repair work on the Service. Area rna nA er Tun- 3(1 2011 until me Borough receives the recommendations from the Service Area Bo rd and the Assembly approves it at which time the conlraclor will he netifled .end has ten days ; nx rrntn the rnnt::nr: document. This urocess can take no to 4 weeks to con The Borough recommends that the Service Area Board expedite your recol mendation to the Boron:di Ensineerine & Facilities Dent. by Friday !irk/ IC 20 t if not 1 appreciate your immediate response to this matter and look forward to he, ripe from vnt Bonn Sincerely Woody Koning Kin Fnvinr,erinu R. Facilities f)ireernr �j Quc. SS /hc ac cs t (1Jt.!! to G;N 4 .4-if, • l l� " d)iy. Avk+ UOc5 4_ Pvt. K ri. out ti;, kters )S c \ (Lc w. 4Qr/C 1 )1-de U f ms t o � we Gv;1k Ai( rs 18C � . d 1_-- t fr (Yoe . -Y ( / u t-(1 r �� J E j-I c I VA u 3 2`]� i c S 'C` �' N.P..ct e .. eG L/5 W z t-4 ( L. XcYt t soak �l I1pa:4' x xE H`114*.'.v MT1,u1,t Lt!a1F 9•i'BA Y,VIEWSERVICEAREA ,I"tk ;11.3%P...4 ''.CONTRACTORS °` a'..' :MK Constructions; ?7 , Golden`rAlaska'- 1MK Cori'structiont •U'UB? &R'Fish ; ' 2009 -2010 2011 -2012 2011 -2012 2011 -2012 MAINTENANCE RATES 155<.HP GRADER1161 ; - aw, � . p ,. �. `.1 • °' i:ac' ...$2 " , .311i;: .._ z ".. Champion 730 1990 195.00: 160.00 14 ;Blade Volvo G74013" 195.00 John :Deere 772 1990„ 175.00 156 >:HP,GRADER'3 - ?. fv7.;,,f 5 .a. _._ .. t` -, � ,. -, .. * C;' `I:,is" +`L � a - . : _ = s i c.d 780 Champion w /Boss Plow 1991. , 240.00 210.00 Cat 14G 2000 225.00 i .0 8= 30;CY.SANDER.:v .. _ ?... ? �. ......[: 3!.. a.. >_, _.:a ._ +. _:� �R.�Ib 65 _ � 49006X6Int'I1996: - • 175.00 Auto Car Sander 1996 175.00 159.00 150.00 Intl 7600 w /Hiway: Sander 2006 165.00 Kenworth T800'w /Hiway Sander 1996 165.00 GREATER THAN:8 CY :SANDER .,":41"-: :.. ".FP11.,;',. 13:.:? 1 .," 4 ..,...:+ i, ' ,....peift F - .1: Kenworth 1995 175.00 LESS,THAN,SCY,iSANDER . F7005yd1998 - _ - 140.00 1012`CYENDDUMP a s :1i ' . 4 : g 1.4 mei, 2;4 DUMP W/ TILT:DECK .,e,,...,'- ..,• aY , :i4 � ,�'�..` rtr �`: ns.;,qe". 'I�. ?,� 94 T -800 Kenworth 1995 190.00 128.00 378 Peterbiltw /Tiltdeck 2003 173.00 T=800 Kenworth 1996." - ' - 140.00 T 800 Kenworth 2003 110.00 T -800 Kenworth w /Tiltdeck 2001 170.00 T-800 Kenworth w/Tiltdeck 1999 185.00 7600 Intl 2006 140.00 FRONT. END LOADER'11 /2- 41 /2CY, , ;TIII - 2..•r„q .;f ri2.: _ i_a - p•,( is ,.:. , g , ,. �r,�, „ ..... Volvo L90 3.5 1999 156.00 JD 5442.5 1996 , 160.00 130.00 Cat:950 4.0 1990. 180.00 160.00 Cat-950F Series II 1996 160.00 PICKUP WITH.LABORER..„ »: ,. _r'i r x;, in t;; t. F- 550 424 2005 . • 86.00 F -350 4x4 2002 80.00 F150 4x4:2010 .... 80.00 2500. Dodge 2006: . 85.00 F -250 4X4 2002. '" • 95.00 F -3500 4X4 Utility Box w /Plow 1997 100.00 LOWBOY TRAILERA.,.a " ..7... , _v - „.p . � . �. `�"4fir" €., :. '�, . , �,• ...•s.. . ,. � �,i nit _. - .. e . r ° �r; �t� ��«... Tractor T - 800 w/4 axle Lowboy 300.00 300.00 63 +,HP$ACKHOE:'.. ;. . ..a!::` , 1 1 - 111 , 111 ..:s __,i,, a ., ..,',,.�..;�,� .,� °S �, ,Ex - �,•r - � e - rc• "3 Cat 4x4 2007 a 128.00 590 Case .4X41999 - 140.00 120.00 580 Case 2006 - -- :' - 140.00 DD 90 %110 ROLLER ° � - ; .'�_� - .2 . ''., .�: •' tii.,.,'. Ea Dynopac 1999 145.00 IR DD24 2004 160.00 IR DD /110 1999 140.00 Stone SD54 2008 1 .. - - 120.00 ; 7.,,n ICETHAWING EQUIP. ., _ .. '. 40:2 � ..�;.. ° ,_ ° _ •S,. x,..�a.. �` .:. � ' � i afacio ..,`. Hotsy.Plant 2006 65.00 50.00 Hotsy,2009 - : - 55.00 WATER TRUCK 100 +:GAL ' ' - -` R._,u KI ,. � t.4; h : � ' `�° �4i' •Aa T E �4 � °e .Ty. t. 3000 qal Kenworth 1996 ! 191.00 Freightliner w /2100 qal Tank 2001 185.00 Chevy :2500 4x4 W/250 'gal Tank 135.00 4900 6X6 Int'I 4,000 g1 1996 210.00 Int'I 7600 4,000 gal Tank 2006 . . 185.00 VIBRATORY �DRUM COMPACTOR 60,.= 347 , . -!-51s .„°" `+ -s ' . f 12 '_" M;F Ham -66" 2001 164.00 ASV 54" 2006 .. 127.00 540 Champion 54' 1998 140.00 125.00 840 Champion 84'2000 180.00 160.00 SD54 Stone Compactor 2008 - : ...... : 120.00 Vibromax VM160D New . - 170.00 75 >:HP_:DOZER . - e11..r ,fr tiINi,_.t 450•9ohnDeere 2001' : 146.00 550 Case 1996 160.00 120.00 550 GLT John Deere:1996 - 150.00 RIR CAT'340>': HPd(90y0001LB) e ?, 4 L�i�.1 a "At x. .,a+ . -- Emir!^s..s Mitsubishi - 318.00 D 7155 Komatsu 1990;' 350.00 340 HP RIP CAT... x 2:: .. ,.,,. .. w ! ' "Aurrig r "Ca "285:00 1• t, E?: "-.d Cat D8H -1974 • 275.00 LABOR RATE "'c,., ,',�� !€ 80:00`ivvu.d ` 9`" 75.00.:" tiv" �! • ,C ' i IUD h Chit l It 4 BAVVIEW SERVICEIAREA`t : 1 as +,;.g i�;iik - M » , -�liE: < x . 17 4 sus #..._,. ° CONTRACTORS �.F$'„N.WE MK Consttuetion „,;, .'- .GolderifAlaska T:�..MK;Construction _:[B? &RFish`__� MISCELLANEOUS 4 _ - `' i„ „ a n "_z %1_ _ �'"'r: t - "�-;`' � .,. _ fie . s 1244 < »4r..i. pew <4?.t- SANDINGIMATERIAL'` *, " .�.,E „. , ,< - d _. e '• .�_.. 1 /4:E ROCK CHIPS - • 22.00 /ton 23.00 /ton 19.00 /ton 2100 /per ton 60.00 /cubic yd 60.00 /cubic yd 57.00 /cubic yd 60.00 /cubic yd D 1 _..- 12.25 /ton 13.00 /ton 10.00 /ton 12.00 /ton 28.00 /cubic. yd 28.00 /cubic yd 24.00 /cubic yd 25.00 /cubic yd INCREMENTAL! RATE . '.ir -' •.,�•�•,� r:. .30.00,:�q'i » se.:430.00; : „r:? :`,". ?.25 00? `. 4, ,125.00 :. PROFIT PERCENTAGE ° :' ,�...,1_ 12 0 /o=' :.n,'1 2 P 15 %:" k ', ' <,) ,•,.10% 13:; -r 'tfr t;.;,i=.'S0 °!o t -. REPAIR RATES • 155 <.HP,GRADER"_t. ,'..,- .`x..:....,! n dam , a -'42 . -r< ` 1 -L2 ' ;' Same as Maintenance Sch 200.00 185.00 175.00 156> HP.:GRADERa+E s:.. :.° : : - .2":„:""1: 1 250.00 1 1. 1 21! X1111:111111ig „ }.;e .. _ 111111102111 Sameas Maintenance :Sch - 235.00 225.00 8- 10,CY.SANDERe'r ., "=185 00Q "11)1.1: .' g4 .:,,._ s : ".e.. „`: Same:asMaintenance Sch , - - • 168.00 165.00 165.00 GREATERLTHAN BfCY SANDER' : 140:00':.. n. - - 415 Same,as Mantenance :Sch• . 185.00 ,C t f. n., . � - r s 3'. LESStTHAN8CWSANDERf= a.. _ .rs ,aa�... ,, • a - ,. :�.:.,.,� tom„ Same asMaintenancei Sch 150.00 10 -12 END DUMP .�. "^: "`' , �� .� k v+", t " -� ' 'I DUMP`1N /TILT,DECK L.�.. 11111:411 225.00,_nj 4 205:66: 180100., 11:113 nI_ SameasMaintenance.. Sch : 150.00 149.00 135.00 185.00 FRONT END LOADER 1 1/2 4 1/2 I - - •' 1 1:a1.111. ; - ; - 40§1E4 Sanie :as Maintenance Sch 170.00 155.00 155.00 160.00 Same as Maintenance Sch 190.00 175.00 PICKUP WITH-LABORER : •." ',� E 11 3�.rpe, ,,. e q ". r . 1(3 1 LOWBOY TRAILER4,,.rtr. ...,.,�,�. , ...r.N_; .,h -)..,. ,. ...._.��,.,,. .� "1. .. .. ,.. '_ -wr ` Same as Maintenance Sch - 325.00 300.00 a s r '44 ,,Gatnr fi e1I�., 3k k. b. �t� :11 1 N' 11 . ._ ,n 63 +HP:BACKHOE:,... ._.n. _F .., .., �„ K.:: .. l �.� .,� _ z ,,� ."eu�Hk ".1 a s? Same as Maint Sch - 150.00 - 136.00 150.00 140.00 DD 90/110 ROLLER ! .13x.;q , ` ° ' ._, . , v " ' . • - _ ?..,_ !',R .' , -s(u: ",ate w?' -k::> , 1- ,'*..;_,,: wx, Same as Maint Sch - 165.00 150.00 165.00 120.00 ICE THAWING ;EQUIP :(SteantGener "al inq). ! . ;4ii;5ala1 :1e(5 _ ` ;a ":r ` _ . at.('s__....!.n;- :.nl?...,'.. , . t Same as Maint Sch • 65.00 50.00 55.00 s;: ".h.51,.."i'?."C .:* q .....I^ ,"-'.3 ,i ° € .5`fri:'1 BAYVIEW.SERVICEAREAsr '111'1 °,un.u"'rx;a 4�„i. ' „ r e_ . 4th �i 5` i IC S ...... . . vr;' �1 ;`t- .,'�� ;r.CONTRACTORS"``�c�.. ,.�,3 t„� �`; MKConst�ui Ztlon,,;_ Golden Alaska • �MK •COtlStfUCtlOn" °8.'R Fish �.) WATERITRUCK1.000 +`GAC +, �� "'� - ha �: • n Same as - -Maint Sch .< '- 230.00 210.00 210.00 185.00 Same as ..Maint Sch .. 155.00 VIBRATORY DRUM' '.COMPACTOR 60' :1.131-1-11; _ : .111111111x:111 Same as Maint Sch .:: 160.00 145.00 160.00 120.00 Same as Maint Sch 200.00 182.00 195.00 751HP.DOZER ,1 _11.1! z= ...:a:• ,7.��', sa1, - 1 .: .. 1e1' M1111 , 14IF;' 1111 s. 1s i.. 1 111. _.. Sa as Maint Sch. ! 175.00 159.00 145.00 150.00 RIP:CAT-340> HP,i(90,000' LB) 141.,1 .r . r.""11.111:11:1 _411 - "1111 :Jd 1�s rs.�, s't� -- ... 9�'�. _ _. Same as Maint Sch - • - 350.00 318.00 300.00 340< HP RIP CATA;'. . '. 1, _ §..!:. ie .3;PiV:^ 444'4' ..: ,5;�,.,. �., ��, `�..v :,t ''!- 1;111: .._. A' -. Same as Maint Sch 440.00 275.00 LABOR';RATE 1'1,01' .1 :1;,111 .: 1." "� ' 85.00 "n : - -x , 95100, 1 r §, i' »ss 75.00:x?:.. i i ' MISCELLANEOUSEQUIP' `:' M eIr 1111 ..i; th ±rsa';r,:i :ma, MATERIAL ° !. 4s :. _ ' a ,141- T.'t; :. i+ .i'iid¢ ..,w 1.,.9. 4• .1 "'»4 ... 7:111 RECYCLED ASPHALT.PAVEMENT (RAP) $PER TON . 22.00 /ton INCREMENTAL'. RATE. 1 rr'# =` ._r.._ 11 :?:,ri:30.00111,C fit.': 30.00 ?; F , ,s-- -#,111:25.0014-1` ;:- 25.00 u• "' PROFIT ; PERCENTAGE .- r, „... v' 12wer 1., s. _;-- 1s %ov .,:,ec.:10%",'n:: ,.. ?I17•a.,lt10 %3' ' KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 13.C.1 TITLE: Ordinance No. FY2012 -04 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.105 Planning and Zoning Commission Section 2.105.010 Created — Membership; Title 2 Administration and Personnel Chapter 2.145 Solid Waste Advisory Board Section 2.145.010 Created — Membership; Title 3 Revenue and Finance Chapter 3.35 Real Property Tax Section 3.35.050 Board of Equalization; and Title 7 Elections Chapter 7.20 Qualifications of Voters and Candidates Section 7.20.020 Candidate Qualifications. SUMMARY: This ordinance was requested by Assembly member Stutes to avoid the possible or perception of conflict of interest of employees serving on different boards. This sets the parameters on what those limitations are by keeping in mind that a Borough employee should not be denied the opportunity to serve as a member of a certain Borough board or commission solely by reason of being employed by the Borough. This ordinance provides the specific qualifications for board membership for the Planning and Zoning Commission, Board of Equalization, and Solid Waste Advisory Board. This also addresses that Borough employees should not be denied the opportunity to serve on Service Area Boards. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: et RECOMMENDED MOTION: Move to adopt Ordinance No. FY2012 -04 in first reading to advance to public hearing at the next meeting of the Assembly. Introduced by: Borough Manager Requested by: Borough Assembly Drafted by: Borough Attorney 1 Introduced: 07/21/2011 2 Public Hearing: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2012 -04 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 9 AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 10 ADMINISTRATION AND PERSONNEL CHAPTER 2.105nANNING AND ZONING 11 COMMISSION SECTION 2.105.010 CREATED/MEMBERSHIP; TITLE 2 12 ADMINISTRATION AND PERSONNEL CHAPTER,2.145'SOLID WASTE ADVISORY 13 BOARD SECTION 2.145.010 CREATED — MEMBERSHIP; TITLE 3 REVENUE AND 14 FINANCE CHAPTER 3.35 REAL PROPERTY TAX SECTION 3.35.050 BOARD OF 15 EQUALIZATION; AND TITLE 7 ELECTIONS CHAPTER 7'20 " QUALIFICATIONS OF 16 VOTERS AND CANDIDATES SECTION 7.20.020 CANDIDATE 17 18 WHEREAS, a Borough employee should not be denied the opportunity to serve as a 19 member of a Borough board or commission solely by reason of being \ employed by the 20 Borough, and except as limited by the specific qualifications for board membership provided 21 by ordinance; and 22 23 WHEREAS, the Planning and Zoning Commission and the Board of Equalization each 24 have the authority to make certain decisions binding on the Borough; and 25 26 WHEREAS, the Solid Waste Advisory Board makes advisory recommendations to the 27 Assembly; and 28 29 WHEREAS, decisions by these boards and commissions should be made on the prepared 30 record and evidence presented; and 31 32 WHEREAS, Borough employees should not be denied the opportunity to serve on service 33 area boards. 34 35 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 36 BOROUGH THAT: 37 38 Section 1: This ordinance is of a general and permanent nature and shall become a part 39 of the Kodiak Island Borough Code of Ordinances. 40 41 Section 2: The Kodiak Island Borough Code of Ordinances Title 2 Administration and 42 Personnel Chapter 105 Planning and Zoning Commission Section 2.105.010 43 Created — Membership shall be amended to read as follows: 44 45 2.105.010 Created — Membership. 46 There is created pursuant to AS 29.40.020 a planning and zoning commission, which 47 shall consist of seven members appointed by the mayor subject to confirmation by the 48 assembly, except that a member from a home rule or first class city shall be selected from a 49 list of recommendations submitted by the council. Commission membership shall be Kodiak Island Borough Ordinance No. FY2012 -04 Page 1 of 3 50 apportioned so that the number of members from home rule or first class cities within the 51 borough reflects the proportion of borough population residing within those cities. 52 Commission membership shall be reapportioned according to the fluctuation of population 53 within the borough and its home rule and first class cities by resolution of the assembly at 54 the expiration of the terms of commission members. Borough employees may be 55 appointed to serve on the planning and zoning commission unless they are employed 56 by the community development department. Nothing in this section prevents the mayor 57 from appointing additional persons to serve in an advisory or ex officio capacity without 58 regard to apportionment of borough population. 59 60 Section 3: The Kodiak Island Borough Code of Ordinances Title 2 Administration and 61 Personnel Chapter 145 Solid Waste Advisory Board Section 2.145.010 62 Created — Membership shall be amended to read as follows: 63 64 2.145.010 Created — Membership. 65 There is created a solid waste advisory board that shall consist of seven borough 66 residents, inclusive of the city of Kodiak, who represent a cross - section of the social and 67 economic structure of the community. Preferably, two out of the seven seats shall be 68 designated to representatives from the construction and retail business community. All 69 members are appointed in accordance with KIBC 2.100.030 and shall meet the 70 qualifications of KIBC 2.100.040. Borough employees may be appointed to serve on the 71 solid waste advisory board unless they are employed by the engineering and facilities 72 department. There will be four nonvoting ex officio members, one of which shall be an 73 assembly member appointed by the mayor; one shall be a KIB staff member appointed by 74 the manager; one shall be representative from the United States Coast Guard appointed by 75 the ISC commanding officer; and one city of Kodiak staff member appointed by the city 76 manager. Each ex officio member may participate in all discussions. 77 78 Section 4: The Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance 79 Chapter 3.35 Real Property Tax Section 3.35.050 Board of Equalization is 80 hereby amended as follows: 81 82 3.35.050 Board of equalization. 83 2. Qualifications. Members and alternate members should be appointed on the basis of 84 their expertise in real and personal property appraisal, the real estate market, the personal 85 property market, and other fields related to their functions as board members. Each member 86 shall be a qualified voter of the borough and shall remain a resident of the borough while in 87 office. Borough employees may be appointed to serve on the board of equalization 88 unless they are employed by the finance or assessing departments. 89 90 Section 5: The Kodiak Island Borough Code of Ordinances Title 7 Elections Chapter 91 7.20 Qualifications of Voters and Candidates Section 7.20.020 Candidate Qualifications is 92 hereby amended as follows: 93 94 7.20.020 Candidate qualifications. 95 A. Candidates for mayor, assembly, and school board must be qualified voters of the 96 borough and residents of the borough for one year at the time of filing. Kodiak Island Borough Ordinance No. FY2012 -04 Page 2 of 3 97 B. A person may not serve simultaneously as mayor and as a member of the assembly, as 98 mayor and a member of the school board, or as a member of the assembly and member of 99 the school board. 100 C. No elected official of the borough, except members of service areas boards, may hold 101 any other compensated borough office or borough employment, or elected position in the 102 state or federal government, while in office. 103 D. No person shall be a candidate for more than one assembly seat at any election. 104 E. Candidates for service area boards must be qualified voters of the borough and residents 105 of the service area for at least 30 days immediately preceding filing for office. 106 F. Candidates shall provide proof that they are eligible, or shall be eligible by the date of the 107 election, to be recognized as a candidate for any election. 108 G. Write -in candidates for mayor, assembly, and school board shall file an Alaska Public 109 Offices Commission (APOC) official financial disclosure statement with the clerk as required 110 by the provisions of AS 39.50. 111 112 Section 6: This ordinance shall become effective upon adoption. 113 114 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 115 THIS DAY OF 2011 116 117 KODIAK ISLAND BOROUGH 118 119 120 Jerome M. Selby, Borough Mayor 121 122 ATTEST: 123 124 125 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2012 -04 Page 3 of 3 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2011 REGULAR MEETING ITEM NO: 13.D.1 TITLE: Confirmation of the Assembly Appointment to the Womens Bay Service Area Board. SUMMARY: There is currently one vacant seat on the Womens Bay Service Area Board with a term to expire October 2013. On May 18, 2011, the Clerk's office received an application from Mr. Brian Hansz for the vacant seat. The Womens Bay Service Area Board met on July 5, 2011 to review applications and the consensus was to recommend the sole applicant for appointment to the vacant seat. 4.15.040 Vacancies. D. The clerk shall provide a standard application form for interested persons to complete. The form, letters or other expressions of interest shall be made to the clerk who shall forward copies to the service area board. E. The service area board may submit its nomination of a person from the submitted applications to fill the vacancy to the assembly. The assembly shall appoint a new member selected from the submitted applications for the remaining unexpired term. FISCAL NOTES: N/A Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: 1 V RECOMMENDED MOTION: Move to confirm the Assembly Appointment of Mr. Brian Hansz to the Womens Bay Service Area Board for a term to expire October 2013. Jessica Kilborn From: David.E.Heuman @uscg.mil on behalf of Neuman, David [David.E.Heuman @uscg.mil] Sent: Wednesday, July 06, 2011 8:15 AM To: Jessica Kilborn Subject: WBSAB Vacant seat Jessica; We had our regular meeting last night, but the minutes won't be submitted until approved after our next regular meeting on August 2, 2011 at 7pm at the WB Firehall. However, we did decide to recommend for approval the sole applicant for the seat vacated by Amanda Henderson's resignation, Mr. Brian Hanz. So there you have it. Thanks Dave Heuman ,, .� Kodiak Island Borough ,. " , _ `• Office of the Borough Clerk k 1 a 710 Mill Bay Road t �. ,„ Kodiak, Alaska 99615 ',.t Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: njavier @kodiakak.us BOARD APPLICATION NAME: CAS - 4A,\l5L HOME PHONE: 7 ' z iCC' G 7 WORK : ?Vc ? E- MAIL: /1:,JS 1964st t rv4jL,cO>4.( STREET ADDRESS: 92 O 41✓1 I 0 )9 IF_ 3A y (7 IZ- - MAILING ADDRESS: S ., t one sr,',ct 1541 LENGTH OF RESIDENCE IN KODIAK: \3 /ems IN ALASKA: ARE YOU A REGISTERED VOTER IN KODIAK? YES,(4 NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES Qr NO ( ) COMMUNITY ACTIVITIES: 7 2/ 0 41 ; !,?. t / fdm VO %dGc /c zL acct f'7= 6,v2' LrG —S w i v e %✓ /-'/ / 1 1 6 - 5 7 4 / 5 , _ .._ PROFESSIONAL ACTIVITIES: �jr "—�— 7 E VI C /tic , i,:%.v %r, Th; U MAY 1 8 MI ; _/, AREA OF EXPERTISE AND /OR EDUCATION: 26 7 542 %i' 77/c d'27757 6_2.446 . ,7 % tv Z >,J 'c iiCA/e /'✓ /s chi (;v 7%l n'7- a, - i /5 ,,,✓G \ Pile TL ; Eac ice S ) I AM INTERESTED IN SERVING ON THE FOLLOWING B A RD(S) (List in order of preference) 1 .7Oofl .i 8,./ . 'E-ice 2 2. 3. 4. i S _'_ ' - s...t.• D77 Si. • - Date A resume or letter of interest may attached, but is not required. This application will be kept on file for one year. Please return the _••lication b the advertised deadline. �, - STAFF USE ONLY - Vo;pr No Vedfied B Documentation Appointment Letter. Date ApDantetl: apoRes'Itlence;>•_ atyO Roster: pate Oath of Office: _ Term Expires ow_ Flnanoel Disclosure' Comments: NOS . ^" KODIAK ISLAND BOROUGH s r n , l ' 'e li WOM AR BOARD ^�.�, ` Y i i�{e s i ux i bud . :.-�. NAME TERM HOME WORK EMAIL PHONE PHONE David G. Conrad 2012 487 -2782 davetish(a acsalaska.net PO Box 2518 Kodiak, AK 99615 Scott Griffin 2011 kodiakgriff(o�yahoo.com 597 Sargent Creek Road Kodiak, AK 99615 David Heuman (Chair) 2011 487 -2575 daveheumanCcilgmail.com 883 Preston Lane Kodiak, AK 99615 Jessica Horn (Vice Chair) 2013 487 -2718 crazed beachcomber(a)yahoo.com 665 Sargent Creek Road Kodiak, AK 99615 John Isadore 2011 487 -2876 izzy(a�acsalaska.net PO Box 33 Kodiak, AK 99615 George Lee 2012 487 -2696 487 -5770 niifauto74avahoo.com 171 Otter Avenue Kodiak, AK 99615 Vacant 2013 Non - Voting Ex- Officio 487 -2589 487 -4312 Womens Bay Fire Chief Dale Rice 538 Sargent Creek Road Kodiak, AK 99615 This board is governed by Kodiak Island Borough Code 4.50 Revision Date: 5/16/2011 Revised by: JK KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — May 23, 2011 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the agenda and consent agenda to include: *Approval of Minutes— Regular Meeting Minutes of April 25, 2011, as presented. *Approval of 2011/2012 Strategic Communications Plan as presented. *Approval of the District Photography Services Bid Award as a three -year contract with Life Touch School Portraits commencing July I, 201 1, and ending June 30. 2014. *Acceptance of the FY I I Carl Perkins Vocational Education Secondary Grant Amendment in the amount of $13,248 for a total grant award of $59.800. *Approval of the FY 12 Workforce Investment Act (W IA) Grant Intent to Apply in the amount of $80.000 with no District match. *Approval of the FY 12 Alaska Youth First Grant Intent to Apply in the amount of $80.000 with no District match. *Approval of an Over Age Student Request to allow student J.K. to enroll at the Learning Center to complete the requirements for a high school diploma and to waive tuition. *Approval of the Property Lease for Kodiak Learning Cafe as a two -year property lease with North Star Rental Properties in the amount of $76,656 commencing July 1, 2011, and ending June 30, 2013. PRESENTED: School Board President Norm Wooten presented a high school diploma to Kodiak Correspondence Study Graduate Carly McCormick. PRESENTED: School Board President Norm Wooten presented a trophy of appreciation to School Board Student Representative Carolyn Craig. PRESENTED: School Board President Norm Wooten presented twenty -five year service award plaques to Main Elementary School Teacher Barbara Anthony, East Elementary School Teacher Esther Furio, and District -wide Teacher Darlene Rounsaville. President Wooten presented thirty -year service award watches to East Elementary School Teacher Kristie Wall and Maintenance Accountant Barbara Snodgrass. Kodiak Island Borough School District Board of Education Regular Meeting — May 23, 2011 SUMMARY Page 2 of 3 PRESENTED: School Board President Norm Wooten presented retirement gold pans to Old Harbor School Custodian Tony Azuyak, Sr., Kodiak High School Aide Diana Pistro -Cole, Kodiak High School Aide Gina Friccero, Kodiak High School Teacher Giovanni Tallino, Kodiak Middle School Aide Ellen Lester, and Assistant Superintendent Ron Fried. PRESENTED: School Board President Norm Wooten presented Volunteer ofthe Month certificates of appreciation to North Star Elementary School Volunteers Dan Fox and Marissa Cornett. PRESENTED: School Board President Norm Wooten presented a plaque of appreciation to U.S. Coast Guard Advisory Representative LCDR Brad Apitz. PUBLIC HEARING: School Board President Norm Wooten opened a Public Hearing to allow for comments from members of the community regarding revision to School Board Policy. No comment was given. ADOPTED: Motion to adopt BP 1230, Citizen Advisory Committees, as presented in its second reading. APPROVED: Motion to acknowledge receipt of the March 2011 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $25,597,666 and year -to -date general fund expenditures in the amount of $26,377,829. PUBLIC HEARING: School Board President Norm Wooten opened a Public Hearing to allow for comments from members ofthe community regarding the 2011/2012 school calendars for Danger Bay, Old Harbor and Ouzinkie. No comment was given. APPROVED: Motion to approve the 2011/2012 calendars for Danger Bay School, Old Harbor School and Ouzinkie School as presented. APPROVED: Motion to accept the FYI 1 Federal IDEA Special Education Grant Amendment in the amount of $1 1,1 14 for a total grant award of $1,035,028. APPROVED: Motion to accept the FYI1 Title 1, School Improvement 1003(a) Grant Award in the amount of $21.234. Kodiak Island Borough School District Board of Education Regular Meeting — May 23, 2011 SUMMARY Page 3 of 3 APPROVED: Motion to approve 2011/2012 certificated contracts to Christie Chernoff— MA +54/8 in the amount of $77,023 plus $1,313 special education stipend for 1.0 FTE speech language pathologist; Alyson Davenport — MA +0/2 in the amount of $55,579 plus $ 1,313 special education stipend for 1.0 FTE speech language pathologist; Alicia Glick — BA+36/1 in the amount of $52,516 plus $1,313 special education stipend for 1.0 FTE school psychologist; Joy Mudd — MA +0/5 in the amount of $62,581 plus $1,313 special education stipend for 1.0 FTE teacher at North Star Elementary School; Duane Powcrs — MA +0/9 in the amount of $69,583 plus $1,313 village stipend for a 1.0 FTE one -year only itinerant counselor; and Sharon Schlup — MA +36/10 in the amount of $76,585 for 1.0 FTE one - year only education technologist. APPROVED: Motion to approve the 2011/2012 administrative contracts in the amount of $1,627,274 for a total of 16.0 full -time equivalents (FTE). APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at u'it and on RoardDocs at htt p://% vu+ m. boarddocs .com /ak /kodiak/Boa•d.nsf /Public KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — June 6, 2011 SUMMARY APPROVED: Motion to approve out -of -state student travel for Track and Field Athlete Jaymi Bethea as presented. APPROVED: Motion to approve an increase to Memorandum of Agreement Number 01030066 to Alaska Premier Therapy for speech /language services in the amount of $4,311.25, for a total amount not to exceed $31,591.25 for the period of April I. 2011, to May 24, 2011. APPROVED: Motion to adjourn. Subsequent to approval, Board of Education meeting minutes are posted on the District's website at www.kodiakschools.org. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — June 20, 2011 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the agenda and consent agenda to include: *Approval of Minutes — Regular Meeting Minutes of May 23, 2011 and Special Meeting Minutes of June 6, 2011, as presented. *Approval of Out -of -State Student Travel for Kodiak High School FCCLA Members, FFA Members, Dance Team Members, Boys' Basketball Members and Enrichment Opportunity Participants as presented. *Approval of the KIBSD Curriculum Review Procedures as presented. *Approval of the Employee Benefits Consulting and Brokerage Services Bid Award as a three -year contract with Mercer Health & Benefits, LLC for employee benefits consulting and brokerage services commencing July 1, 2011, and ending June 30, 2014, in the amount of $39,996 for FY 12; $42,000 for FY 13; $44,100 for FY14; and the option to renew for FYI5 and FY16. *Approval of the FY12 Custodial Supplies Bid Award to include purchase requisition number 00028206 to Unisource Worldwide, Inc. in the atnount of $43,871.10. *Approval of the FY12 School Meals Food and Supplies Bid Award to include purchase requisition number 00028117 to Challenge Dairy Products, Inc. in the amount of $175,000 and purchase requisition number 00028016 to Food Services of America in the amount of $85,494.46. *Approval of the FY 12 General Office and Art Supplies Bid Award to include purchase requisition number 00028095 to Pyramid School Products in the amount of $49,062.23. PRESENTED: Acting School Board President Melissa Borton presented a plaque of appreciation to School Board Member Petal Ruch. PUBLIC HEARING: Acting School Board President Melissa Borton opened a Public Hearing to allow for comments from members of the community regarding the FY12 Modified Budget. No comment was given. ADOPTED: Motion to adopt the FY12 modified budget in the amount of $45,584,836, with request for Borough support in the amount of $10,250,350; of which $769,350 is in -kind services and 59,481,000 is appropriation. Kodiak Island Borough School District Board of Education Regular Meeting — June 20, 2011 SUMMARY Page 2 of 2 APPROVED: Motion to acknowledge receipt of the April 2011 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $28,824,633 and year -to -date general fund expenditures in the amount of $29,801,544. PUBLIC HEARING: Acting School Board President Melissa Borton opened a Public Hearing to allow for comments from members of the community regarding the 2011/2012 school calendar for Port Lions. No comment was given. APPROVED: Motion to approve the 2011/2012 calendar for Port Lions School as presented. ADOPTED: Motion to adopt the K -12 Health Curriculum Document and the K -12 Physical Education Curriculum Document as presented. APPROVED: Motion to approve the Request for Surplus Property Disposal as presented. ADOPTED: Motion to adopt the following Board Policy and Bylaw revisions in their first reading and to forward them to the July 25, 2011, Regular Meeting for a second reading and public hearing: BP 0411 Service Animals BP 3315 Relations with Vendors BP 3515.5 Restrictions on Sex Offenders on Campus BP 3550 Food Service BP 4117.2 Resignation BP 4133 Travel Expenses BP 5040 Student Nutrition and Physical Activity BP 5125 Student Records BP 5125.1 Release of Directorylnformation BP 5125.2 Challenging Student Records BP 5128 Alaska Performance Scholarship Program BP 5138 Portable Electronic Devices, including Cellular Phones BP 5142 Safety BP 6142.5 Environmental Education BP 6178 Career and Technical Education BP 7210 Professional Services BB 9320 Meetings APPROVED: Motion to approve a 2011/2012 administrative contract for Director of Operations Scott Williams in the amount of $33.475, commencing July 1, 2011, and ending September 30, 2011. APPROVED: Motion to adjourn. Subsequent to approval. Board of Education meeting minutes are posted on the District's mebsite at wuna�.kodiakschools.org and on BoardDocs at hitp://www.boarddocs.cotn/aWkodiak/Board.nsfPublic Kodiak Island Borough Assembly Regular Meeting Guidelines July 21, 2011, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Major John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Austerman, and Fulp who are absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Regular Meeting Minutes of June 16, 2011 and July 7, 2011. *Contract No. FY2012 -04 Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects Under $25,000 for KIB Facilities and Grounds. *Contract No. FY2012 -05 Road Maintenance and Repairs, Snow Removal and Sanding for Monashka Bay Road Service Area. *Contract No. FY2012 -06 Road Maintenance and Repairs, Snow Removal and Sanding for Womens Bay Service Area. *Contract No. FY2012 -07 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2012. *Contract No. FY2012 -08 Road Maintenance and Repairs, Snow Removal and Sanding for Bay View Road Service Area. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines July 21, 2011 Page 1 5. APPROVAL OF MINUTES A. *Regular Meeting of June 16, 2011 and July 7, 2011. 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter — Manager Gifford B. Longevity Awards — Manager Gifford 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486 -3231. 8 9 Please gf ask speakers to: y2- y b f - p 1. sign in C `,^ „,�J� 2. state their name for the record 3. turn on the microphone before speaking, L • 6 a4C-It art GrEtut_ed 8. COMMITTEE REPORTS vt/3' /1144 9. PUBLIC HEARING A. Ordinance No. FY2012 -02 An Ordinance of the Assembly of the Kodiak Island Borough Placing the Question of the Adoption of a Sales Tax on the October 4, 2011, Regular Election Ballot. ' 4 ,- commended motion: Move to adopt Ordinance No. FY2012 -02. , '; Clerk's Note: Attached on kreeij paper is a substituted version of Ordinance No. FY2012 -02 with additional back -up information. Copies of Ordinance have been made available to the public. Staff Report — Manager Gifford - Agm li Recommended motion: Move to amend Ordinance No. FY2012 -02 by � ” ,if substitution. x444.4.21_0_, e Q � d � "" � ROLL CALL VOTE ON M OTION TO AMEND. k A-e Open public hearing. Read phone number: Local is 486 -3231. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Kodiak Island Borough Assembly Guidelines July 21, 2011 Page 2 Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MAIN MOTION AS AMENDED. *4 3 -- B. Ordinance No. FY2012 -03 Rezoning Proposed Tracts A, B, and C, Ouzinkie Harbor Subdivision, From R1- Single - Family Residential To I — Industrial (City Of Ouzinkie & Ouzinkie Native Corporation). Recommended motion: Move to adopt Ordinance No. FY2012 -03. y Staff Report — Manager Gifford Clerk's Note: Thirty notices were mailed out. No responses were received. Open public hearing. y � Read phone number: Local is 486 -3231. /u/ Please ask speakers to sign in and state their name r the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTIONeVAal 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts 1. *Contract No. FY2012 -04 Road Maintenance and Repairs, Snow Removal and Sanding, and Small Projects Under $25,000 for KIB Facilities and Grounds. 2. *Contract No. FY2012 -05 Road Maintenance and Repairs, Snow Removal and Sanding for Monashka Bay Road Service Area. 3. *Contract No. FY2012 -06 Road Maintenance and Repairs, Snow Removal and Sanding for Womens Bay Service Area. 4. *Contract No. FY2012 -07 Between the Kodiak Island Borough and the Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2012. 5. *Contract No. FY2012 -08 Road Maintenance and Repairs, Snow Removal and Sanding for Bay View Road Service Area. Kodiak Island Borough Assembly Guidelines July 21, 2011 Page 3 B. Resolutions - None. C. Ordinances for Introduction 1. Ordinance No. FY2012 -04 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.105 Planning and Zoning ft r(d Commission Section 2.105.010 Created - Membership; Title 2 Administration lV� " and Personnel Chapter 2.145 Solid Waste Advisory Board Section 2.145.010 Created - Membership; Title 3 Revenue and Finance Chapter 3.35 Real Property Tax Section 3.35.050 Board of Equalization; and Title 7 Elections Chapter 7.20 Qualifications of Voters and Candidates Section 7.20.020 Candidate Qualifications. Recommended motion: Move to adopt Ordinance No. FY2012 -04 in first ,,,,, reading to advance to public hearing at the next regular meeting of the ciltiy\ Assembly. 11 Staff report - Manager Gifford 2 1 b Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION,' t , t , —4 K eZ , D. Other Items 1. Confirmation of the Assembly Appointment to the Womens Bay Service Area Board. Recommended motion: Move to confirm the Assembly Appointment of Mr. Brian Hansz to the Womens Bay Service Area Board for a term to expire ( y it ili October 2013. • d' Staff Report - Clerk Javier Assembly discussion. 1.4 -x,C. ROLL CALL VOTE ON MOTION. ' / - 7 442 -c 1-- 14. CITIZENS' COMMENTS (These are limited to t ree minutes per speaker.) Read phone number: Local is 486 -3231. L„ Please ask speakers to: /�� ' 1. sign in 2. state their name for the record 3. turn on the microphone before speaking Kodiak Island Borough Assembly Guidelines July 21, 2011 Page 4 16. ASSEMBLY MEMBER COMMENTS Announcements — Mayor Selby The next Assembly work session will be held on Thursday, July 28, 2011, at 7:30 p.m. in the Borough Conference Room and the next regular meeting of the Assembly is scheduled on Thursday, August 4, 2011, at 7:30 p.m. in the Borough Assembly Chambers. 17. ADJOURNMENT cr/(� I � Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTIONL2fktt siGettc4C Kodiak Island Borough Assembly Guidelines July 21, 2011 Page 5 KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 7 i 6 ,9r t �,C Regular ,/ Special Date: Q I I\ D 1 Convened: ` I MD op ) Recessed: Reconvened: Adjourned: Ir BY: BY: � BY: t ( BY: �I2 �, st�'� BY: - F I- r^' SECOND: SECOND: y n�' t1 it _ V SECOND: ' V ?'`' SECOND:. t He a/ SECOND: c , � Q f D nl W ( ' ' t! ,, ! j, ,'I c ptfr i \.°\I fin, P'1°'. ° kr 01 " YES NO YES NO YES NO 1 YES NO YES NO Ms. Austerman , / Ms,_Austerman_ -- MsrAusterman- �tMs=Aasterman— °5 N1 s -A0stetman- - -x=- - : - - --- Mr. Friend ✓ V Mr. Friend Mr. Friend Mr. Friend �/ , / Mr. Friend A.- vo" Ms. Fulp / Ms. Fulp Ms. Fulp Ms. Fulp f / Ms. Fulp Ms. Jeffrey v . / Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey $__ / Ms. Jeffrey v Mr. Kaplan bc Mr. Kaplan Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan / Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch ✓ Ms. Lynch V Ms. Stutes v V Ms. Stutes Ms. Stutes Ms. Stutes / Ms. Stutes V r CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?' ___ TOTAL: TOTAL: TOTAL: TOTAL: TOTAL: The mayor mayinot vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Selby V Mayor Selby Mayor Selby Mayor Selby V Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: D th) b p � Regular Special '' 0_3 Convened: Recessed: Reconvened: Adjourned: BY: BY: BY: BY: BY: SECOND: SECOND: SECOND: SECOND: SECOND: e N9 YES NO YES NO YES NO YES , YES ;,NO Ms. Austerman . _Ms. Austerman__ -- Ms- Austerman- - Ms — Austerman-- ..._.___Ms. Austerman Mr. Friend Mr. Friend Mr. Friend Mr. Friend Mr. Friend Ms. Fulp 34 Ms. Fulp Ms. Fulp Ms. Fulp Ms. Fulp Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE 1 TOTAL: TOTAL: TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Km7�� Date: Regular -' Special / Convened: I • ✓,) p oi, Recessed: Reconvened: Adjourned: BY:'� / / BY: rI - BY: v u U ' BY: , 1 , BY: �/ V / t� . _ ` � l SECOND: 1 v � SECOND: a V SECOND: /t ! SECOND: rl ; SECOND: irk, va AA to , (-4 o sAt: (107 1- a\D ,_; e D t 3\ , 1 ° ytik\10 ' YES NO . YES NO --- -YES— -NO - :.YES--NO— YES NO. r .. -aR— _.. ste _ Ms.Austerman - - _ = Ms..Austecman_ Ms.= flustermaL - - --_ _Ms..Aurman — _Ms- AustermanQ .. Mr. Friend / Mr. Friend Mr. Friend Mr. Friend V Mr. Friend �/1 t Ms. Fulp / Ms. Fulp / Ms. Fulp Ms. Fulp / Ms. Fulp V / Ms. Jeffrey / Ms. Jeffrey y/( Ms. Jeffrey V Ms. Jeffrey 1Z Ms. Jeffrey Mr. Kaplan �/ / V Mr. Kaplan ry v Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan Ms. Lynch v ✓ Ms. Lynch Ms. Lynch / Ms. Lynch . ✓ Ms. Lynch V Ms. Stutes ✓ Ms. Stutes V Ms. Stutes V Ms. Stutes V Ms. Stutes )&- V "CHANGE 9F VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?J TOTAL: U` TOTAL: TOTAL: (.0 0 TOTAL: 'o 0 TOTAL: ( 0 The mayor may not vote except in the case where only sy members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby V Mayor Selby Mayor Selby Mayor Selby // KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET ( 7? 91ir Regular Special Date: 07 )di 10 \ i 22r� {A Convened: 1 . A) Recessed: Reconvened: Adjourned: • I ffi V BY: r ' BY: BY: BY: BY: SECOND: -, 1s SECOND: SECOND: SECOND: SECOND: ye , YES NO YES NO, • YES NO ` YES NO YES NO M- Austerman Ms- Austerman- Ms..Austerman —__Ms Austerman ® Ms..Austerman_ Mr. Friend V Mr. Friend Mr. Friend Mr. Friend Mr. Friend Ms. Fulp V Ms. Fulp Ms. Fulp Ms. Fulp Ms. Fulp Ms. Jeffrey V Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch V Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Ms. Stutes ! Ms. Stutes Ms. Stutes Ms. Stutes Ms. Stutes ' - CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE 1 _ TOTAL: (0 n TOTAL: TOTAL: TOTAL: TOTAL: The mayor may notYote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: 4040211 Please PRINT your name Please PRINT your n 4 4 -YteArn eDOOAthAALV \\W 4 t Vicki ./? / / 0)4 C:\ 4 ih\kott • ;\ A\-\\P