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2011-06-02 Regular Meeting Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, June 2, 2011, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. * Regular Meeting of May 5, 2011. 6. AWARDS AND PRESENTATIONS A. Proclamations 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2011 -01A Amending Ordinance No. 2011 -01 Fiscal Year 2011 Budget By Amending Budgets to Account for Various Revenues that Are Over and Under Budget, Provide for Additional Expenditures, Budget New Projects, Accept Grants, and Move Funds Between Projects. B. Ordinance No. FY2012 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal year Commencing on the First Day of July 2011 and Ending on the Thirtieth Day of June 2012 (Fiscal Year 2012 Budget. ) 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2 12. UNFINISHED BUSINESS A. Ordinance No. FY2011 -16 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.45 Severance Tax Section 3.45.020 Resources Subject to Tax and Section 3.45.010 Definitions. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2011 -33 Approval of Concept Design Phase for the Kodiak Long Term Care Center Design Project. 2. Contract No. FY2010 -10 Second Extension of the Recycling Contract with Threshold Services Inc. B. Resolutions 1. Resolution No. FY2012 -02 Reestablishing the Fees of the Kodiak Island Borough. C. Ordinances for Introduction - None. D. Other Items 1. *Declaring a Seat on the Planning and Zoning Commission Vacant. 2. Approval of the Solid Waste Advisory Board By Laws. 3. Mayoral Appointment to the Solid Waste Advisory Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Parks and Recreation Committee Regular Meetings of April 12 and April 26, 2011. 2. Planning and Zoning Commission Regular Meeting of April 20, 2011. 3. Service Area No. 1 Board Regular Meeting of February 22, 2011. B. Reports - None. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Regular Meeting May 5, 2011 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, May 5, 2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Deputy Presiding Officer Friend led the Pledge of Allegiance. Present were Deputy Presiding Officer Friend, Assembly members Carol Austerman, Judy Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Administrative Official Cassidy and Deputy Clerk Marylynn McFarland. STUTES moved to excuse Mayor Selby who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA JEFFREY moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. AWARDS AND PRESENTATIONS Deputy Presiding Officer Friend proclaimed May 1 through May 7, 2011, Municipal Clerks Week extending appreciation to Borough Clerk Nova Javier, Deputy Clerk Marylynn McFarland, Assistant Clerk Jessica Kilborn, and to all municipal clerks for the vital services they perform and their exemplary dedication to the community they represent. Deputy Presiding Officer Friend proclaimed May 1 through May 7, 2011, Public Service Recognition Week encouraging all citizens to recognize the accomplishments and contributions of government employees at all levels — federal, state, county, borough, and city. CITIZENS' COMMENTS Gail Brandt, Sandy Pherson, Jake Jacobsen, and Kermit Reppond spoke to the overall economic picture of Kodiak and requested the Assembly to closely monitor costs and expenses of the high school project. Tom Kelly voiced his concerns about the motorized vehicles tearing up Borough property on the backside of Beaver Lake. Stephen Taufen spoke on the inconsistencies of the language in Ordinance No. FY2011 -16. Kodiak Island Borough Assembly Minutes May 5, 2011 Page 1 Charlie Powers, Koniag Vice President, spoke on the impacts of Ordinance No. FY2011 -16 to Koniag. He advocated exploring other or additional source of revenues. Robert Lindsey commented on the proposed roll cart expansion area. Leonard Roberson voiced support of reusing steel and metals that is being sent to the landfill. Jason Wagoner spoke on Ordinance No. FY2011 -15 supporting leaving the status quo on fireworks use. Mel Stephens, Bruce Schactler, and Julie Bonney spoke against Ordinance No. FY2011 -16. • COMMITTEE REPORTS Assembly member Kaplan gave an update regarding his recent lobbying trip to Washington D.C., May 2 -3 with the Mayor and the Manager. Deputy Presiding Officer Friend and Assembly member Jeffrey reported on the Rural Leadership Forum where the island wide transportation study was discussed. PUBLIC HEARING A. Ordinance No. FY2011 -15 Amending Kodiak Island Borough Code of Ordinances Title 9 Public Peace, Morals and Welfare by Instituting Chapter 9.10 Fireworks Control to Restrict the Sale and Use of Fireworks in the Borough. KAPLAN moved to adopt Ordinance No. FY2011 -15. There was no restriction on the sale or use of fireworks in the Borough and many residents had contacted Borough officials expressing concern about noise, litter, and safety created by the use of fireworks throughout the year. This ordinance would restrict the sale and use of fireworks in the Borough to a limited number of days before and after the popular holidays that feature fireworks, 4th of July and New Year's Eve. Deputy Presiding Officer Friend opened the public hearing. Mel Stephens and Sharon Blakeslee spoke against the Ordinance No. FY2011 -15. Lorna Arndt commented that fireworks should be banned entirely within the Borough at all times. Deputy Presiding Officer Friend closed the public hearing. FULP moved to amend Ordinance No. FY2011 -15 to limit the ban of fireworks to "Mill Bay and Mission Beach ". Motion failed for lack of a second. Kodiak Island Borough Assembly Minutes May 5, 2011 Page 2 ROLL CALL VOTE ON MAIN MOTION CARRIED FIVE TO TWO: Fulp, Jeffrey, Kaplan, Stutes, and Austerman (Ayes); Friend and Lynch (Noes). ADMINISTRATIVE OFFICIAL'S REPORT Administrative Official Cassidy reported on the following: • Community clean -up day on May 7, 2011. • State Legislature added an additional $20 million in state revenue sharing, allocating $238,756 to the Kodiak Island Borough. • The State committed an additional $1.3 million to reduce the increase in health insurance costs to state and local government, allocating $113,000 for the Kodiak Island Borough. • Severance tax was up $97,000 this year to date compared to last year, and the Finance Director expected total severance tax of $250,000 over the $200,000. MESSAGES FROM THE DEPUTY PRESIDING OFFICER Deputy Presiding Officer Friend reminded the community to use caution when driving during this weekend's community clean up to protect the safety of the clean up participants that are going to be at the roadside. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2011 -26 Amending Resolution No. FY2008 -03 Reducing the Seats on the Joint Kodiak Fisheries Advisory Committee. JEFFREY moved to adopt Resolution No. FY2011 -26. On February 22, 2011, the Kodiak Fisheries Advisory Committee reviewed the make -up of the Committee, looked at options to increase efficiency, and recommended removing the "Large" and "Small" designations and making one seat for each sector and reducing the "Business Community ", "Kodiak Rural Communities ", and "Citizen at Large" seat to one "Community" seat. This reduced the committee to eleven seats, leaving the following seats as voting members, and allowed for a quorum to be met with six members present. Kodiak Island Borough Assembly Minutes May 5, 2011 Page 3 Pot Vessels — Jeffery Stephan Crewmembers — Steve Branson Trawl Vessels — Al Burch Conservation Community — Theresa Peterson Longline Vessels — Chris Holland Community - Lee Robbins Jig Vessels — Alexus Kwachka ADFG Advisory Committee — Oliver Holm Salmon/ Herring Vessels - OPEN Lodge /Charter Boat Operators — Chris Fiala Processors — Julie Bonnie Non - voting /ex- officio seats remained the same. If a member was elected to one of these seats and also held one of the voting seats above they remained a voting member. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, Austerman, and Friend. Ordinances for Introduction 1. Ordinance No. FY2011 -16 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.45 Severance Tax Section 3.45.020 Resources Subject to Tax and Section 3.45.010 Definitions. JEFFREY moved to adopt Ordinance No. FY2011 -16 in first reading to advance to public hearing at the next regular meeting of the Assembly. This ordinance changed the severance tax rate from the current mill rate to a fixed percentage. Instead of spreading severance tax revenues across all area -wide funds that levy a property tax; all proceeds would go to the general fund. Under the current regulations, the severance tax rate had to be increased any time an area -wide service started if it was going to be financed with property taxes. With the current Borough accounting system, allocating severance taxes to more than one fund was extremely difficult. This also clarified that the severance tax rate would not be set when the annual budget was adopted. Assembly members Stutes and Fulp spoke against Ordinance No. FY2011 -16. Assembly members Kaplan, Jeffrey, Lynch, and Friend were in support of advancing the Ordinance to public hearing for additional public input. ROLL CALL VOTE ON MOTION CARRIED FIVE TO TWO: Jeffrey, Kaplan, Lynch, Austerman, and Friend (Ayes); Stutes and Fulp (Noes). Other Items 1. Approval of the Design Concept for the Kodiak High School Addition and Renovation Project. JEFFREY moved to approve the Design Concept for the Kodiak High School Addition and Renovation Project as presented, and authorize the manager to direct the Architect to move forward with the design development phase of the project based on the Design Concept. Kodiak Island Borough Assembly Minutes May 5, 2011 Page 4 The Kodiak Island Borough (KIB), Kodiak Island Borough School District (KIBSD), Kodiak High School staff, the entire Kodiak High School faculty, and the Kodiak High School Parent Teacher Student Association had worked with the design team since January 9, 2011, providing their input of needs and wishes for consideration in the design of the new high school and renovation project. A broader based group of Kodiak citizens representing various stakeholders had worked with the design team since March 8, 2011, to deliberate and select a conceptual design to submit to the KIBSD Board of Education and Assembly for approval. At its regular meeting of April 25, 2011, the KIBSD Board of Education approved the submitted concept. Assembly member Stutes inquired about the status of "design" concept of the school and Deputy Presiding Officer Friend explained that this phase was where the final design would be formulated with options. Project Architect Tony Yorba gave a brief description of the Kodiak High School design concept phase and possible add -ons. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Austerman, Friend, Fulp, and Jeffrey. 2. Confirmation of the Assembly Appointment to the Kodiak Workforce Regional Advisory Council. STUTES moved to confirm the Assembly appointment of Ms. Brenda Zawacki to the Human Resources Services seat on the Kodiak Workforce Regional Advisory Council for a term to expire December 2013. There were three vacant designated representative seats on the Kodiak Workforce Regional Advisory Council (KWRAC). On April 12, 2011, an application was received by the Clerk's office from Ms. Brenda Zawacki for the Human Resources Services seat for a term to expire December 2013. The application was made available to the members of KWRAC and on April 20, 2011, KWRAC held a regular meeting, reviewed the application and members recommended the appointment of Ms. Zawacki to the Human Resources Services seat. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Austerman, Friend, Fulp, Jeffrey, and Kaplan. CITIZENS' COMMENTS Rolan Ruoss encouraged the Assembly to contain high school project plans and costs, and referred to the unbudgeted deferred maintenance costs. Lorna Arndt, Daniel Miller, and Rob Lindsey spoke against Ordinance No. FY2011 -16. Julie Bonney suggested that Ordinance No. FY2011 -16 focus on the separate issues of where the money should go and what the tax should be. Sandy Pherson and Heidi Roberson spoke on the proposed roll cart expansion. Kodiak Island Borough Assembly Minutes May 5, 2011 Page 5 ASSEMBLY MEMBER COMMENTS • Assembly member Jeffrey thanked the public for its participation in the public process. She inquired about the metals at the landfill and any insurance issues that may be applicable to that matter. Assembly member Fulp found, after reading the audit, that the Borough was in good shape. She encouraged the community members to be involved in the weekend clean -up effort. Assembly member Stutes thanked the public for its active participation and announced that the vote on the roll cart expansion was scheduled for the regular meeting of June 2, 2011. Deputy Presiding Officer Friend encouraged the community to be involved in the clean -up day and reiterated his reminder about driving cautiously with clean up volunteers on the streets. Announcements The next Assembly work session would be held on Thursday, May 12, 2011, at 7:30 p.m. in the Borough Conference Room and the next regular meeting of the Assembly was scheduled on Thursday, May 19, 2011, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT JEFFREY moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Austerman, Friend, Fulp, Jeffrey, Kaplan, and Lynch, The meeting was adjourned at 9:40 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, MMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes May 5, 2011 Page 6 KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 9.A TITLE: Ordinance No. FY2011 -01A Amending Ordinance No. 2011 -01 Fiscal Year 2011 Budget By Amending Budgets to Account for Various Revenues that Are Over and Under Budget; Provide for Additional Expenditures, Budget New Projects, Accept Grants, and Moves Projects Between Funds. SUMMARY: This ordinance • Reduces the budget for real and personal property tax revenues which will be $134,000 less than the original budget. • Increases severance tax revenue by $250,000. • Reduces the raw fish tax budget by $173,615 due to lower than expected revenues. • Reduces General Fund budget for interest earnings by $200,000 because of poor market conditions. • Increases the General Fund budget by $522,059 due to an Exxon Valdez settlement. • Increases the General Fund fixed asset revenue line item by $6,047 due to the sale of fixed assets that were not budgeted. • Increases the budget for attorney services by $40,000. • Increases The Health and Sanitation department by $18,315 and decreases the Culture and Recreation Department by the same amount. • Reduces the contribution to libraries by $6,000. • Increases the General Fund transfer to Fund 290 special projects by $147,372 (Code Update $95,000 and Road System Trails Plan $75,000). • Transfers $35,000 to Service Area No. 1 to cover a portion of the costs to repair a drainage system. • Increases the surveys account in the Land Sales Fund by $33,000. • Increases the Building and Grounds Fund MHC Apartment department by $8,427. • Reduces the Coastal Management Department by $12,000. • Reduces the L.E.P.C. grant by $6,825. • Increases the Building and Grounds Fund School Building Major Repairs by $30,000. • Reduces the Facilities Fund transfer to the Debt Service Fund by $26,000. • Increases Project 03119 by $165,000, New Swimming Pool, to cover the costs of artwork and additional construction. • Accepts and budgets a grant increase of $218,374 in the State Seismic Reimbursement Project. • Accepts and budgets a $462,000 grant for the KMS Seismic Upgrade. • Adjusts the expenditure budget in Funds 450 and 469 due to overages in some projects and savings in others per the attached schedule. • Budgets a loan of $2,612,000 for landfill improvements (project 07013). • Budgets for an additional $917,197 in grants in Fund 450. FISCAL NOTES: See attached. APPROVAL FOR AGENDA: 0 RECOMMENDED MOTION: Move to adopt Ordinance No. FY2011 -01A. Introduced by: Borough Manager Requested by: Borough Manager 1 Drafted by: Finance Director 2 Introduced: 05/19/2011 3 Public Hearing: 06/02/2011 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2011 -01A 7 8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 9 AMENDING ORDINANCE NO. 2011 -01 FISCAL YEAR 2011 BUDGET BY 10 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER 11 BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW PROJECTS, 12 ACCEPT GRANTS AND MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, General Fund real and personal property tax revenues will be $134,000 less 15 than the original budget; and 16 17 WHEREAS, severance taxes should exceed their budget by $250,000; and 18 19 WHEREAS, raw fish tax came in $173,615 less than budgeted; and 20 21 WHEREAS, General Fund interest earnings will be $200,000 under budget; and 22 23 WHEREAS, the Borough received $522,059 in an Exxon Valdez settlement; and 24 25 WHEREAS, the sale of fixed assets will exceed its budget by $6,047; and 26 27 WHEREAS, the Borough Attorney's department will exceed its budget by $40,000 by year 28 end; and 29 30 WHEREAS, the Health and Sanitation department has exceeded its budget by $18,315 31 and the Culture and Recreation department has this amount available for use; and 32 33 WHEREAS, the Borough General Fund is transferring $6,000 less than originally 34 budgeted to libraries; and 35 36 WHEREAS, the General Fund is transferring an additional $170,000 to Fund 290 special 37 projects (code update $95,000 and road system trails plan $75,000); and 38 39 WHEREAS, the Borough is transferring' 35,00 from the General Fund to Service Area 40 No. 1 to help pay for repairs to the storm water drainage problem; and 41 42 WHEREAS, the line item for surveys in the Land Sales Fund is $33,000 over budget and 43 44 WHEREAS, in the Building and Grounds fund MHC Apartment department is $8,427 over 45 budget; and 46 47 WHEREAS, the Coastal Management Grant is $12,000 less than budgeted; and 48 49 WHEREAS, the L.E.P.C. grant is $6,825 less than budgeted; and Kodiak Island Borough, Alaska Ordinance No. FY2011 -01A Page 1 of 2 50 WHEREAS, the Building and Grounds Fund School Building Major Repairs will be 51 $30,000 over budget when the work done to the Ahkiok school is paid for; and 52 53 WHEREAS, the Facilities Fund transferred $26,000 more to debt service than permitted; 54 and 55 56 WHEREAS, the Special Projects fund (Fund 290) is receiving $147,372 from the General 57 Fund for the Code Update ($72,372) and Road System Trails Plan ($75,000) to manage 58 these projects on a multiyear basis; and 59 60 WHEREAS, the Borough needs to add an additional $165,000 to project 03119, New 61 Swimming Pool, to cover the costs of artwork and construction: and 62 63 WHEREAS, State Seismic Reimbursement is $218,374 more than budgeted; and 64 65 WHEREAS, we are receiving a grant for $462,000 for the KMS Seismic Upgrade; and 66 67 WHEREAS, in Funds 450 and 469 we need to adjust the budgets for expenditures due to 68 overages in some projects and savings in other projects per the attached schedule; and 69 70 WHEREAS, the Borough received a loan for $2,612,000 for Solid Waste (project 07013); 71 and 72 73 WHEREAS, the Borough has received an additional $917,197 in grants in Fund 450; and 74 75 WHEREAS, some projects in Fund 469 are over budget and some are under budget; and 76 77 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 78 BOROUGH THAT: 79 80 Section 1: This ordinance is not of a general application and shall not be codified. 81 82 Section 2: The FY2011 budget will be amended per the attached eight page schedule. 83 84 Section 3: The Borough accepts a $462,000 seismic upgrade grant and authorizes the 85 Manager to execute. 86 87 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 88 THIS DAY OF 2011 89 90 KODIAK ISLAND BOROUGH 91 92 93 94 ATTEST: Jerome M. Selby, Borough Mayor 95 96 97 98 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2011 -01A Page 2 of 2 As of Budget Adopted Budget 4/30/2011 Balance Adjustments Revised Budget Fund 100 General Fund Revenues: Property Tax 10,382,000 10,247,997 134.003 (134,000) 10,248,000 Boat & Motor Vehicle Tax 274,000 176,800 97,200 - 274,000 Payment in Lieu of Taxes 1,320,000 - 1,320000 - 1,320,000 Severance Taxes 1,340,000 916,608 423,392 250,000 1,590000 Penalties & Int on Tax 150,000 115,378 34,622 - 150,000 Licenses and Permits 90,250 50,282 39,968 - 90,250 Federal Shared Revenue 252,000 1.462 250.538 - 252,000 Temporary Fiscal Relief 736,900 732,242 4,658 - 736,900 Raw Fish Tax 1,200,000 1,026,385 173,615 (173,615) 1026,385 Raw Fish Tax - Offshore 50,000 37,409 12,591 - 50,000 Telephone and Electric 26,000 - 26.000 - 26,000 Cruise Ship 25,000 - 25,000 - 25,000 PERS on Behalf Payment 120,420 - 120,420 - 120,420 Fines 500 - 500 - 500 Interest Earnings 200,000 (18,806) 218.806 (200.000) - Miscellaneous 20,000 531,955 (511.955) 510,729 10,229 - 11 Use of Fund Balance 1,228,872 - 1,228,872 (16,789) 1,212,083 +,I oeg Sale of Feed Assets - 6,047 (6,047) 6,047 6,047 Transfer In - - - - - Total 17.415,942 13,823,759 3,592,183 242,37217,658,314 -17423,314 207372 Expenditures: Borough Assembly 188,220 141,444 46,776 - 188,220 Borough Manager 492,103 336,335 155,768 - 492,103 Borough Clerk 501,534 385,990 115,544 - 501,534 Borough Attorney 108,000 113,635 (5,635) 40,000 148,000 Finance Department 803,340 602,876 200.464 - 803,340 Information Technology Department 825,680 597,006 228,674 825,680 Assessing Department 574,858 398,861 175,997 - 574,858 Engineering/ Facilities Dept 260,939 166,998 93,941 - 260,939 Community Development 741,740 494,648 247,092 - 741,740 Building Official 153.778 62,441 91,337 - 153,778 Economic Development 67,000 56,119 10,881 - 67,000 General Administration 375,300 194,329 180,971 - 375,300 Parks and Recreation 36,000 8,938 27,062 - 36,000 Emergency Preparedness 68,600 8,362 60,238 - 68,600 School District Support 10,040,350 8,203,883 1,836,467 - 10,040,350 Health and Sanitation 268,000 286,315 (18,315) 18,315 286,315 Animal Control 85,000 84,125 875 - 85,000 Culture and Recreation 115,000 62,124 52,876 (18,315) 96,685 College and Libraries 93,000 87,000 6,000 (6,000) 8/0.0.0--(4-73,372) Transfers Out 1,617,500 1,605,500 12,000 208,372 7825,872 - 1,790,872 Total 17,415,942 13,896.929 3,519,013 242,372 _17,658,314 - 47,623314 Fund 205 Child Care Assistance Program Revenue 105,696 48,814 56,882 - 105,696 Expenditures 105,696 81,532 24,164 - 105,696 Fund 210 Land Sales Revenue 175,320 13,123 162,197 20000 195,320 Expenditures 175,320 173,407 1,913 20,000 195,320 Fund 220 Buildings and Grounds Revenues Revenues 587,608 475,949 111,659 - 587,608 Transfers in 152,500 152,500 - - 152.500 Interest Earnings 3,000 (109) 3,109 - 3,000 Use of Fund Balance 150 - 150 40,000 40,150 Total Revenues 743,258 628,340 114,918 40.000 783,258 Expenditures Borough Building 435,758 383,437 52,321 - 435,758 MHC Apartments 8,000 16,427 (8.427) 10,000 18,000 School Buildings 235,000 218,781 16,219 - 235,000 School Buildings Major Repairs 20,000 27,378 (7,378) 30,000 50,000 Parks Chiniak School 34,500 8,467 26,033 - 34,500 Various Buildings 10,000 150 9,850 - 10,000 Transfers - Fund 450 - - - - - Total Expenditures 743,258 654,640 88,618 40.000 783,258 Fund 230 Coastal Management r Revenues 36.000 4,110 31,890 (12,000) 24,000 Expenditures 36,000 20,179 15,821 (12,000) 24,000 Fund 234 L.E.P.C. - - Revenues 24,979 2,092 22,887 (6,825) 18,154 Expenditures 24,979 14,061 10,918 (6,825) 18,154 1 Ordinance No. FV2011 -01A Back Up Info As of Budget Adopted Budget 4/30/2011 Balance Adjustments Revised Budget Fund 240 Womens Bay Road Service Revenues 147,700 161,415 (13,715) - 147,700 Expenditures 147,700 138,059 9,641 - 147,700 Fund 242 Service District No. 1 Revenues 457,500 337,719 119.781 - 457,500 Expenditures 457,500 218,301 239,199 - 457,500 Fund 243 Service Area No. 2 Revenues 100 - 100 - 100 Expenditures 100 - 100 - 100 Fund 244 Monaska Bay Road District Revenues 52,500 52,645 (145) - 52,500 Expenditures 52,000 24,968 27,032 - 52,000 Fund 246 Bay View Road Service Area - - Revenues 11,265 10,823 442 - 11,265 Expenditures 11,265 7,466 3,799 - 11,265 Fund 250 Fire Protection Area No. 1 Revenues 504,400 498,285 6,115 - 504,400 Expenditures 504,400 272,572 231,828 - 504,400 Fund 252 Womens Bay Fire Department Revenues 96,700 97,363 (663) 20,000 116,700 Expenditures 96 ,700 90,870 5,830 20,000 116,700 Fund 254 KIB Airport Fire District Revenues 14,000 14,329 (329) - 14,000 Expenditures 14,000 13,765 235 - 14,000 Fund 260 Woodland Acres Street Lights Revenues 10,350 10,468 (118) - 10,350 Expenditures 10,350 3,935 6,415 - 10.350 Fund 261 Trinity Islands Lighting Dist. Revenues 4400 5,274 (874) - 4,400 Expenditures 4,400 1,365 3,035 - 4,400 Fund 262 Mission Lako Tide Gate Revenues 3,700 4,356 (656) - 3,700 Expenditures 3,700 21 3,679 - 3,700 Fund 263 Trinity Islands Paving Dist. Revenues 15,600 16,582 (982) - 15,600 Expenditures 15,300 5,223 10,077 - 15,300 Fund 276 Facilities Fund Revenues 1,046,577 366,277 680,300 - 1,046,577 Expenditures/Transfers Out: Building Insurance 118,000 118,000 - - 118,000 Debt Service 425,000 425,000 - (26,000) 399,000 Capital Projects Fund 450 243,933 243,933 - - 243,933 Capital Projects Fund 469 225,603 225,603 - - 225,603 Contingencies 34,041 - 34,041 26,000 60,041 Contergencies - inflation proofing - - - - Total Expenditures 1,046,577 1,012,536 34,041 - 1,046,577 • 2 Ordinance No FY2011 -01A Back Up Info As of Budget Adopted Budget 4/30 /2011 Balance Adjustments Revised Budget Fund 277 Tourism Development Revenues 90,250 73,934 16,316 - 90250 Expenditures 90,250 74,976 15,274 - 90250 Fund 290 Fern Fuller Trust Revenues 75,000 91 74,909 - 75,000 Expenditures 75,000 72,598 2,402 - 75,000 Fund 295 Special Projects Revenues Transfer in - General Fund 430,000 430.000 - 147,372 577,372 Expenditures Trails Plan 50,000 126,877 (76,877) 75,000 125,000 Subdivision, Zoning and Land Management Code Update 250,000 166.384 83,616 72,372 322,372 Assembly Chambers Upgrade 50,000 - 50,000 - 50000 Outside review of slary scale 60,000 - 60,000 - 60000 Laser Fiche Upgrade 20,000 - 20,000 - 20000 Total expenditures 430,000 293,261 136,739 147,372 577,372 Fund 300 Debt Service Revenues State Debt Reimbursement 2,151,115 867,292 1,283.823 - 2,151,115 Interest Earnings 6,000 (8,368) 14,368 - 6,000 Other - - - - - Transfers in - - - - - General Fund - Education 1,477,500 1,477,500 - 26,000 1,503,500 General Fund - Health - - - - - Facilities Fund 425,000 425,000 - (26,000) 399,000 Hospital Fund - - - - - Bond Premium - - - - - Proceeds of long term debt - - - - - Use of fund balance - - - - - Total Revenues 4,059,615 2.761,424 1,298,191 - 4.059,615 Expenditures Expenditures - School Debt 3.309,062 2,820,295 488,767 - 3,309,062 Expenditures - Hospital Debt 743,950 689,938 54,012 - 743,950 Expenditures -Kaduk Loans 6,603 - 6.603 - 6,603 Total Expenditures 4,059,615 3,510,233 549,382 - 4,059.615 Capital Projects Fund 410 - Borough Capital Projects: Revenues: Interest Earnings 538,515 (780) 539,295 - 538.515 State Grant 312,877 - 312,877 - 312,877 Loan to Bayside 1,537,426 - 1.537,426 - 1,537,426 Exxon claim settlement monies 217.322 309.466 (92,144) - 217,322 Miscellaneous - - - - - Total Revenues 2,606.140 308.686 2,297,454 - 2,606,140 Operating Transfers In: Bayside Fire Department 400,000 400,000 - - 400,000 Facilities Fund 293,328 1,010,344 (717,016) - 293,328 Fund 310 - - - - - Fund 450 369,499 243,933 125,566 - 369.499 Total Operating Transfers In 1,062,827 1,654,277 (591.450) - 1,062,827 Use of Fund Balance - - - - Total Revenues 3,668,967 1,962,963 1,706,004 - 3,668,967 Projects: 85 Village Metals 150,000 9,843 140.157 - 150.000 174 Bayside Storage Addition & Engine Bay 2,211,226 2,108,556 102.670 - 2.211.226 03105 Northstar School road /parking lot design 55,000 49,439 5.561 - 55.000 05025 High School Gym Seismic 50,000 6,860 43,140 - 50,000 08003 HS Soil Remediation 475,110 462,257 12,853 - 475,110 08004 Computer Assisted Mass Appraisal and Collection Prg 400,000 340,689 59,311 - 400,000 09001 Upgrade to NWS 184,530 181,993 2,537 - 184,530 09012 Phase II KHS Soil Remediation 100,000 78,727 21,273 - 100.000 Contingenies 43,101 - 43,101 - 43,101 Total Borough Projects 3,668,967 3,238,364 430,603 - 3,668,967 Fund 420.00 Bond Projects: Revenues: Interest Earnings 1,625,304 1,441,003 184.301 165,000 1,790,304 Proceeds from bond 2004A Bond Issue 7,520,211 7,520,211 - - 7,520,211 Proceeds from bond 2004B Bond Issue 11,050,000 11,050,000 - - 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 - - 8,000,000 28,195,515 28.011,214 184,301 165,000 28,360,515 Projects: 3 Ordinance No. FY2011 -01A Back Up Into As of Budget Adopted Budget 4/30/2011 Balance Adjustments Revised Budget 03119 New Swimming Pool 13,795,000 13,813,913 (18,913) 165,000 13,960,000 04101 Old Harbor GymNoc Ed renovation 3,342,383 3,190,773 151,610 - 3,342,383 04102 Larsen Bay School floor repair 339,883 7,292 332.591 - 339,883 04103 Ouzinkie Gym renovation 3,351,305 3,151,444 199,861 - 3,351,305 05002 Evacuation Center earthquake evaluation 500,000 341,496 158,504 - 500,000 05009 Kodiak Middle School concrete repair (was in fund 469) 237,918 153,035 84,883 - 237.918 05011 District -wide floor covering replacement 916,886 767,805 149,081 - 916,886 05012 Kodiak High School heating and ventilation 250,000 236,818 13,182 - 250,000 05015 High School Voc ed /pool reclaimation 4,114,199 132,451 3,981,748 - 4,114,199 05016 East School heating and ventilation 621,372 580,647 40,725 - 621,372 09005 KHS Old Pool Roof & HVAC Renovation 726,569 673,359 53,210 - 726,569 Contingencies - - - - - 28,195,515 23,049,033 5,146,482 165,000 28,360,515 4 Ordinance No. FY2011 -01A Back Up Info As of Budget Adopted Budget 4/30 /2011 Balance Adjustments Revised Budget Fund 430 -State Capital Grant Projects: Revenues: 177 Anton Larsen Bay Boat Ramp (closed) 560000 - 560000 - 560,000 06006 Road Service Area Rehab and paving 2,500,000 - 2,500,000 - 2,500,000 06007 ADF & G Building Design 1,500,000 - 1,500,000 - 1,500,000 05022 KMS Seismic Upgrade 410/523 (closed) 938,633 - 938,633 - 938,633 05026 HS Library Wing Seismic Retrofit (closed) 465,618 - 465,618 - 465,618 07001 Area Wide School Equipment and Supplies (closed) 70,000 - 70,000 - 70,000 07003 Island Lake Trail 48000 - 48,000 - 48,000 07004 Larsen Bay Equipment 70,000 - 70,000 - 70,000 07006 Port Lions Community Workshop (closed) 10,000 - 10,000 - 10,000 07008 School Facilities Seismic Repairs (closed) 910,000 - 910,000 - 910,000 07009 Tsunami Siren, Upgrades & Additions 100,000 - 100,000 - 100,000 07010 ADF & G Near Island Facility 500000 - 500,000 - 500,000 07011 Ouzinkie Dock Replacement 570000 - 570,000 - 570,000 07012 Ouzinkie School Seismic Upgrade (closed) 308,344 - 308,344 - 308,344 07014 East Elementary School Siesmic Upgrade (closed) 164,522 - 164,522 - 164,522 07007School District Computer Grant (closed) 70,000 - 70,000 - 70,000 08007 Kodiak Middle School Playground Equipment 10,000 - 10,000 - 10,000 08008 Near Island Fish and Game Building 950,000 - 950,000 - 950,000 08009 FireSprinklers Seismic Upgrade (closed) 48,656 - 48,656 - 48,656 08011 Non- Structural Seismic Upgrades for Kodiak Schls - MEP(clo 171,201 - 171,201 - 171,201 08012 Non - Structural Seismic Upgrades for Kodiak Schools- Bracir 75,490 - 75,490 - 75,490 08014 Areawide School Supplies & Equipment (closed) 130,000 - 130,000 - 130,000 09002 Alaska Safe Routes to School 5,000 - 5,000 - 5,000 09003 Public Safety Interoperable Communications (closed) 70,320 - 70,320 - 70,320 09007 Denali Grant (AKA Kodiak Island Transportation Study) 125,000 - 125,000 - 125,000 09007 DOT Grant (AKA Kodiak Island Transportation Study) 100,000 - 100,000 - 100,000 10023 Energy Block Grant US Dept of Energy 50.000 - 50,000 - 50,000 10024 Karluk Village Warning Sirens 45.000 45,000 - 45,000 10025 Akhiok, Ouzinkie, Larsen Bay Village Warning Sirens 145.000 145,000 - 145,000 10026 Old Harbor Village Warning Sirens 45,000 45.000 - 45,000 10032 Women's Bay emergency Shelter- HUD grant (Federal) 475,000 - 475,000 - 475,000 Tranfers in from General Fund 260,000 - 260,000 - 260,000 Transfers in from fund 410 390,000 - 390,000 - 390,000 Transfers in from fund 410 Anton Larsen Boat Ramp 136,350 - 136,350 - 136,350 Anton Larson Boat Ramp from facilites fund 60,000 - 60,000 - 60,000 Dingell-Johnson Contribution 140,000 - 140,000 - 140,000 Interest earnings 3,077 - 3,077 - 3,077 Total Revenues 12,220,211 - 12,220,211 - 12.220,211 Projects: 177 Anton Larsen Bay Boat Ramp 896,350 885,380 10,970 - 896,350 05022 KMS Seismic Upgrade 410/523 938,633 938,633 - - 93 8633 05026 HS Library Wing Seismic Retrofit 662,834 645,158 17,676 - 662,834 06006 Road Service Area Rehab and paving 2,500,000 2,391,724 108,276 - 2,500,000 06007 ADF & G Building Design 2,982,345 1,494,516 1,487,829 - 2,982,345 07001 Area Wide School Equipment and Supplies (closed) 70,000 70,000 - - 70,000 07003 island Lake Trail 48,000 4,194 43.806 - 48,000 07004 Larsen Bay Equipment 70,000 67,829 2,171 - 70,000 07006 Port Lions Community Workshop 10,000 1,000 9,000 - 10,000 07007 School District Computer Grant (closed) 70,000 28,176 41,824 - 70,000 07008 School Facilities Seismic Repairs 1,300,000 - 1,300,000 - 1,300,000 07011 Ouzinkie Dock Replacement 570,000 570,000 - - 570,000 07012 Ouzinkie School Seismic Upgrade 319,244 319,050 194 - 319,244 07014 East Elementary School Siosmic Upgrade 164,522 150,794 13,728 - 164,522 08007 Kodak Middle School Playground Equipment (closed) 10,000 10,000 - - 10,000 08009 FireSprinklers Seismic Upgrade (closed) 48,656 43,120 5,536 - 48,656 08011 Non - Structural Seismic Upgrades for Kodiak Schools - MEP I 171,201 167,718 3,483 - 171,201 08012 Non - Structural Seismic Upgrades for Kodiak Schools- Bracir 75,490 71,897 3,593 - 75,490 08014 Areawide School Supplies & Equipment 130,000 102,181 27,819 - 130,000 09002 Alaska Safe Routes to School 5,000 - 5,000 - 5,000 09003 Public Safety Interoperable Communications 70,320 70.101 219 - 70,320 10023 Energy Block Grant US Dept of Energy 50,000 3.918 46,082 - 50,000 09007 Island Wide Transportation Study 225,000 206,262 18,738 - 225,000 10024 Karuk Village Warning Sirens 45.000 9,745 35,255 - 45,000 10025 Akhiok, Ouzinkie, Larsen Bay Village Warning Sirens 145,000 140,865 4,135 - 145,000 10026 Old Harbor Village Warning Sirens 45,000 45,144 (144) - 45,000 10032 Women's Bay emergency Shelter - HUD grant (Federal) 475,000 - 475,000 - 475,000 Contergencies 22,616 - 22,616 - 22,616 Total Expenditures 12.120,211 8437,405 3,682,806 - 12,120,211 Fund 450 Capital Projects Revenues State Seismic Reimbursement 3,480076 3,698,450 (218,374) 218,374 3,698,450 11001 KMS Gym Sesimic upgrade (grant) - - - 462,000 462,000 FEMA - - - 146,823 146,823 State Grant - - - 90,000 90.000 Transfer in Fund 495 - - - 85,000 85,000 Transfer in from Building and Grounds 95,000 95,000 - - 95,000 Total Revenues 3,575,076 3,793,450 (218,374) 1,002,197 4,577,273 5 Ordinance No, FV2011 -01A Back Up Into As of Budget Adopted Budget 4/30 /2011 Balance Adjustments Revised Budget 09011 Auditorium Roof 936,490 703.038 233,452 (53068) 883,422 09010 Care Center Design Grant (05,000ame from 0nd 4a5 ord 200601 ca. wF grant 21,170 (21,170) 175,000 175,000 09013 High School Fire Alarms 243,933 34,028 20Q905 - 243,933 09015 Demo Old Chiniak School 104,000 83,024 20.976 - 104,000 09016 Akhiok Sewer Line 72,800 25.494 47,306 - 72,800 09017 East Close(in place) & Replace UST 66,194 10,029 56,165 - 66,194 09018 Middle School Close(in place) & Replace UST 66.194 11,210 54,984 - 66,194 09019 Boro, Build.Power Distribution Panels 55,561 - 55,561 - 55,561 09020 Main Roof 50,059 4.955 45.104 - 5Q059 09021 Boro. Build. Sidewalk and Handrail Repairs 43,407 50,566 (7,159) 7,159 50,566 09022 Boro. Build. Lighting 20,835 - 20,835 - 20,835 10000 High School Parking Lot Paving 486,486 283,113 203,373 - 486,486 10001 School District Small Projects - 41,127 (41,127) 41,127 41,127 10003 Ergency Measures - FEMA - 1,824 (1,824) 1,824 1,824 10004 Panamarof Creek Road FEMA - 11,255 (11,255) 11,255 11,255 10005 Alitak Rain - FEMA - 309 (309) 309 309 10006 Fairgrounds General Debris FEMA - - - 10007 Fairgrounds General Repair - 21,992 (21,992) 21,992 21,992 10008 Fairgrounds emergency Measures FEMA - 56 (56) 56 56 10009 Middle Bay / Chiniak Rain - FEMA - 972 (972) 972 972 10010 Womens Bay Service Area Debris FEMA - (412) 412 412 412 10011 Bells Flats Road FEMA - 16,942 (16,942) 16,942 16,942 10012 Panamarolt Creek Road FEMA - 1,261 (1,261) 1,261 1,261 10013 Panamarotf Creed Road Section FEMA - 7,400 (7,400) 7,400 7,400 10014 South Russian Creek Rd FEMA - 84,034 (84,034) 84,034 84,034 10015 Russian Loop Rd FEMA - - - - - 10016 Womens Bay Rain Event FEMA - 366 (366) 366 366 10017 Chiniak School Sail Remediation 95,000 27,233 67,767 - 95,000 10029 Kodiak Middle School Emergency Generator 82,661 (82,661) 82,661 82,661 11001 KMS Gym Sesimic upgrade (grant) - - 462,000 462,000 Contingencies 31,609 - 31,609 87,427 119,036 Transfer to Fund 410 369,499 369,499 - 369,499 Transfer to Fund 420 933,009 - 933,009 - 933,009 Transfer to Fund 469 53,068 53,068 Total Expenditures 3,575,076 1.893,146 1.681,930 1.002,197 4,577,273 Fund 460 - High School Renovation and Additions Revenues Sale of Bonds 76,310,000 8,008,544 68,301,456 - 76,310,000 Interest Earnings 250,000 - 250,000 - 250,000 Total Revenues 76,560,000 8,008,544 68,551.456 - 76,560,000 Projects - 10021 High School Renovation and Additions 76,560,000 390,508 76,169,492 - 76,560,000 Total 76,560,000 390,508 76,169,492 - 76,560,000 6 Ordinance No. FY2011 -01A Back Up Info As of Budget Adopted Budget 4/30/2011 Balance Adjustments Revised Budget Fund 489 Renewal and Replacement Projects Revenues Transfer in from the Facilities Fund 2,208,892 - 2,208,892 - 2,208,892 Transfer in from Fund 450 - - - 53,068 53.005 Total Revenues - - 2,208,892 53,068 2,261,897 Expenditures 10037 Borough Building New Roof 1,190,020 1,460 1,188,560 - 1,190,020 11002 East Elementary Generator 8 Building - 128487 (123.487) 780,196 780,196 11003 Chiniak Removal of Underground Storage Tank (UST) 69,156 - 69,156 5.595 74,751 11009 Karluk Removal of Underground Storage Tank (UST) 91,515 - 91,515 - 91,515 11010 Kaduk HVAC Controls 59,400 6.250 53.150 - 59,400 East Tank - in Fund 450 101,312 - 101.312 (101,312) - KMS Tank - in fund 450 155,849 - 155,849 (155.849) - KMS Concrete 277,107 - 277,107 (277,107) - KIB sidewalk in fund 450 118,313 - 118,313 (118,313) - Ahkiok Teacherage Rehabilitation - - - 44,441 44,441 Borough Building Combustion Air Fan - - - 21.637 21,637 Contingencies 146,220 - 146,220 (146,220) - Total Expenditures 2,208,892 131,197 2,077,695 53,068 2,261,960 Fund 490 Landfill Capital Projects - - Revenues Loan Payable ACWF 505031 (project 165) 2,000,000 1,989,995 10,005 - 2,612,00 2,000,000 Loan Payable ACWF 505041 (project 07013) - - - 0 2,612,000 2,000,000 1,989,995 10,005 2,612,000 4,612,000 Expenditures 165 Landfill Closeout/Leachate Treatment 2,000.000 2,000.000 - - 2,000,000 07013 Landfill Lateral Expansion - 514,799 (514,799) 2,612,000 2,612,000 2,000,000 2,514,799 (514,799) 2,612,000 4,612,000 Fund 495 Hospital Capital Projects Hospital 700,000 390,000 310,000 - 700,000 Providence 325,000 - 325.000 - 325,000 Grant 180.000 - 180,000 - 180,000 From Facilities Fund 397,540 397,540 - - 397,540 Interest earnings 23,600 (23,600) - Denali Commission 1,802,347 - 1,802,347 (1,802,347) - Rasmusson 750,000 - 750,000 (750,000) - Murdock 250800 - 250,000 (250,000) - Denali Match 125,000 - 125,000 (125.000) - Kodiak Foundation 30,000 - 30,000 (30.000) - Denali ANTHC 125,000 - 125800 (125,000) - USDA Loan 900,000 - 900,000 (900,000) USDA Grant 105,000 - 105,000 (105800) - Providence 281,943 - 281,943 (281,943) - Health Care Foundation - 4,056,071 (4,056,071) 4,369,290 4,369,290 From General Fund 295,000 295,000 - - 295,000 From Facilities Fund 125,000 - 125.000 - 125,000 Total Revenues 6,391,830 5,162,211 1,229.619 - 6,391.830 03112 Hospital access and parking, Phase 1 811 1,727,540 1,645,447 82,093 - 1,727,540 05021 CHC architural Engineering 4,579,290 4,199,576 379,714 - 4,579,290 09010 Care Center Design (this is in fund 450- is being transferred to fix 85,000 - 85,000 (85,000) - Transfer to fund 450 - - - 85,000 85800 Total Expenditures 6,391,830 5,845,023 546,807 - 6,391,830 7 Ordinance No. FV2011 -01A Back Up Info As of Budget Adopted Budget 4/30 /2011 Balance Adjustments Revised Budget Fund 530 Solid Waste Collection /Disposal Revenues 2,526,473 1,842,356 684,117 - 2,526,473 Expenditures 2,526,473 1,249.983 4276,490 - 2,526 473 Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings 10,000 (1,100) 11,100 - 10.000 Providence Hospital Lease 720,000 540,000 180,000 - 720,000 Transfer in from Fern Fuller 66,500 66,500 - - 66,500 Use of Retained Earnings 235,855 - 235,855 - 235,855 Total Revenues 1,032,355 605,400 426,955 - 1,032,355 Expenditures and Transfers: - Expenditures 1,032,355 27,287 1,005,068 - 1,032,355 Total Expenditures 1,032,355 27,287 1,005,068 - 1,032,355 Fund 555 - Kodiak Fisheries Research Center Revenues 2,181,191 1,624,592 556,599 - 2,181,191 Expenditures - Research Facility 2,141,111 666,020 1,475,091 - 2,141,111 Dorm Facility 40,080 27,635 12,445 - 40,080 2,181191 - 1487,536 - 2,181,191 Fund 560 - Telephone 911 Service Revenues 50,000 40,901 9,099 - 50,000 Expenditures 50,000 2,579 47,421 - 50,000 Fund 560 - Telephone 911 Service Revenues 50.000 40,901 9,099 - 50,000 Expenditures 50,000 2,579 47,421 - 50,000 8 Ordinance No. FY2011 -01A Back Up Info KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 9.B TITLE: Ordinance No. FY2012 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2011 and Ending on the Thirtieth Day of June 2012. (Fiscal Year 2012 Budget) SUMMARY: This ordinance includes funds to be spent in the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds. This ordinance also levies a tax on the real and personal property within the Borough. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to adopt Ordinance No. FY2012 -01 1 Introduced by: Borough Manager 2 Drafted by: Finance Director 3 Introduced: 05/19/2011 4 Public Hearing: 06/02/2011 Adopted: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2012 -01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 LEVYING TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN 11 THE KODIAK ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE 12 KODIAK ISLAND BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE 13 FIRST DAY OF JULY 2011 AND ENDING ON THE THIRTIETH DAY OF JUNE 2012 14 (FISCAL YEAR 2012 BUDGET) 15 16 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 17 BOROUGH THAT: 18 19 Section 1: This ordinance is not of general application and shall not be codified. 20 21 Section 2: The following sums of money, or as much thereof as may be authorized by 22 law, as may be needed or deemed necessary to defray all expenses and 23 liabilities of the Kodiak Island Borough, be and the same, is hereby 24 appropriated for municipal purposes and objects of the Kodiak Island 25 Borough and other taxing entities hereinafter specified for the fiscal year 26 commencing on the first day of July 2011 and ending on the thirtieth day of 27 June 2012. 28 29 Section 3: Adoption of this ordinance recognizes that funds are appropriated at 30 department and /or project level. Compositions of these figures are as 31 delineated in the full detail budget document. The full document is available 32 to all elected and appointed officials for their use. Copies may be reviewed by 33 interested citizens at the Borough Building during normal working hours and 34 also at the A. Holmes Johnson, Chiniak, and village public libraries during 35 their normal operating hours. 36 37 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby 38 levied for the value as of January 1, 2011, to be used for the purposes as 39 specified in the Budget for the Fiscal Year 2012 of the Kodiak Island Borough 40 commencing on the first day of July 2011 and ending on the thirtieth day of 41 June 2012 to defray expenses and liabilities of said entity as enumerated in 42 the applicable budgets. 43 Kodiak Island Borough, Alaska Ordinance No. FY2012 -01 Page 1 of 3 w SEE GUIDELINES - CHANGES WILL BE DONE BY MOTION 44 The millage rates by taxing entity are as follows: D 45 A. Kodiak Island Borough 45 .10 mills e2^',° 46 B. Education Support Fund 7.75 9.27 mills g - 7 47 C. Womens Bay Road Service Area 2.50 mills 48 D. Womens Bay Fire Dept. 1.25 mills 49 E. Bay View Road Service Area 1.00 mills 50 F. Fire Protection Area No. 1 1.50 mills 51 G. Monashka Bay Road Service Area 2.50 mills • 52 H. Service Area No. 1 Roads 1.50 mills 53 I. Woodland Acres Street Light Area 0.25 mills 54 J. Service Area No. 2 0.00 mills 55 K. KIB Airport Fire Area 1.25 mills 56 L. Trinity Islands Street Light Service Area .50 mills 57 M. Mission Lake Tide Gate Service Area 1.00 mills 58 N. Debt Service 1.55 mills 59 O. Renewal and Replacement Fund 45 .08 mills 60 61 Section 5: Commercial Aircraft that have been issued an N number by the Federal 62 Aviation Administration and are less than 12,500 pounds takeoff weight. wetort �D D.0 �_ �rls ,�v{ l 2 -004 000 200 . I - I M I I r 3,004 -4000 600 l0 -t) 4001_5,000 800 - 41 G901- 6,000 4000 - , � G l 6,001-7,000 4400 G -(/''" _Q j J^4 7- 004 -8,000 4200 05 4 e' 111"1-"" 4300 S 0r00 4400 G _I . , ` C 1.1 - �1 4 117 49,001 -4$409 4589 ( FIXED WING ROTORCRAFT GROSS LBS ANNUAL TAX GROSS LBS ANNUAL TAX _ NON FLYABLE 501 ly0041U" 0 -1,000 5100 0 -2,000 5400 l� U✓J 1,001 -2,000 5200 2,001 -3,000 5800 i o o 0 o 2,001 -3,000 5400 3,001 -4,000 $1,000 000 k 3,001 -4,000 5600 4,001 -7,000 51,400 0 4,001 -5,000 5800 7,001- 12,500 51,600 I L (- 1 t �� 5,001 -6,000 $1,000 5(� J P/ 6,001-7,000 51,200 rtigfo b 7,001 -8,000 $1,30 ID 1 6 15 r Dp o 4 8,001- 10,000 51,400 ' ' PD 4 3 0 0 ° 10,001 - 12,500 $1,600 r Al 63 kwacu �1 00 ‘1,9* Kodiak Island Borough Ordinance No. FY2012 -01 Page 2 of 3 ar ._.. Original Revised 5/27/2011 A. General Fund (100) A. General Fund (100) Revenues Percentage Revenues Percentage Taxes Taxes Real Property 3797%7 3.85% 236 238.883 Real Property 3073/4' 1.62% 236,903 95,553 Personal Property 048% 0.40% 22 24535 Personal Property 070834 0.17% 227903 99 814 Non ad valorem taxes 0:4234 0.65% 25,340 40`40 Non ad valorem taxes 0:42% 0.68% 25440 40 440 Payment in lieu of taxes 24:4644 20.62% 4,280,,000 1.280.000 Payment in lieu of taxes 23705 % 22.82% 47280000 1.348.000 Severance Taxes 32:7.0% 26.98% 4,951,027 1.675.000 Severance Taxes 32770% 24.95% 4,954,027 1,474.000 Penalties 8 Interest on Tax 2,5444 2.42% 450,,000 150 000 Penalties 8 Interest on Tax 275444 2.54% 450,000 150 000 Licenses 8 Permits 44144 1.45% 00,250 90_`50 Licenses 8 Permits 4,5444 1.53% 90,250 90250 Federal Shared Revenue 4722% 4.06% 252,000 252000 Federal Shared Revenue 4.22% 4.27% 252,000 252 State Shared Revenue 32,47% 38.27% 4,937,260 2,376.015 State Shared Revenue 3274744 40.22% 4,037 2,376.015 Fines 0700% 0.01% 0 500 Fines 686% 0.01% 0 500 Investments Earnings 0 17% 0.16% 40,000 10 000 Investments Earnings 0 17% 1.02% 10,000 60� 0000 Other 04944 0.17% 44 10725 Other 6 -3846 0.18% 44,325 10125 Use of Fund Balance 0700% 0.97% 0 60`10 Use of Fund Balance 0700% 0.00% 0 0 Total General Fund Revenues 400700% 100.00% 5,966,708 6.208.758 Total General Fund Revenues 400,00% 100.00% 5,966,708 5.907.297 Expenditures FTE Expenditures FTE . Legislative 0 3.05% 189,220 Legislative 0 305,4 2.97% 480,220 184220 Personnel Services 31,200 Personnel Services 31,200 Fringe Benefits 6,820 Fringe Benefits 6,820 Lobbyist 71,500 Lobbyist 71,500 Support Services 79,700 Support Services 79 770_700 Borough Management 4 8.14% 505,626 Borough Management 4 8.14% 505,625 505426 Personnel Services 300530 Personnel Services 300,530 ' Fringe Benefits 216803 Fringe Benefits 216,803 Support Services 48293 Support Services 48,093 4893 Allocated (60,000) Allocated (60,000) Borough Cterk 3 8.34% 517,604 Borough Clerk 3 8.33% 517,604 517404 Personnel Services 210,610 ' Personnel Services 210,610 Fringe Benefits 154,930 Fringe Benefits 154,930 Support Services 152,064 Support Services 3.52964 1510864 Legal Services 0 2.08% 129,000 Legal Services 0 2.08% 129,000 Cost of Litigation 120,000 Cost of Litigation 120,000 Support Services 9,000 Support Services 9,000 1 Ordinance No. FY2012 -91 - Back Up Info • C. Debt Service Funds (Revenues and Expenditures) C. Debt Service Funds (Revenues and Expenditures) 1 Debt Service (300) 4,299,655 1 Debt Service (300) 4,299,655 Total Debt Service Funds 4,299,655 Total Debt Service Funds 4,299,655 D. Capital Project Funds (Revenues and Expenditures) D. Capital Project Funds (Revenues and Expenditures) 1 Capital Project - Borough, Various (410) 0 1 Capital Project - Borough, Various (410) 0 2 Capital Project - School Bonds (420) 0 2 Capital Project - School Bonds (420) 0 3 Capital Projects - State Grants (430) 0 3 Capital Projects - State Grants (430) 0 4 Capital Project - from 2010 on (450) 0 4 Capital Project -from 2010 on (450) 0 5 Kodiak High School Renovation and Addition (460) 0 5 Kodiak High School Renovation and Addition (460) 0 6 Repair and Replacement Projects 2,091,517 6 Repair and Replacement Projects 2 2.175.810 6 1 Capital Projects - Landfill (490) 0 01 Capital Projects - Landfill (490) 0 76 Capital Projects - Hospital (495) 0 76 Capital Projects - Hospital (495) 0 Total Capital Projects Funds 0 2,091,517 Total Capital Projects Funds 2 2.175.810 E. Enterprise Funds (Revenues and Expenditures) E. Enterprise Funds (Revenues and Expenditures) 1 Solid Waste Disposal Fund (530) 2,329,807 1 Solid Waste Disposal Fund (530) 2,329,807 2 Hospital Enterprise Fund (540) 942,705 2 Hospital Enterprise Fund (540) 942,705 3 Kodiak Fisheries Research Center (555) 2,122,004 3 Kodiak Fisheries Research Center (555) 2,122,004 4 911 Service (560) 50,000 4 911 Service (560) 50,000 Total Enterprise Funds 5,444,516 Total Enterprise Funds 5,444,516 Total all Funds $ 29,939,455 Total all Funds $- 29,930, -055 $ 31,330,427 5 Ordinance No. FY2012 -01 Back Up Info • B. Special Revenue Funds (Revenues and Expenditures) B. Special Revenue Funds (Revenues and Expenditures) 1 Education Support Fund (201) 48,27" 8,500,000 1 Education Support Fund (201) 8309 10,108,140 2 Child Care Assistance (205) 127,135 2 Child Care Assistance (205) 127,135 3 Land Sales (210) 233,345 3 Land Sales (210) 233,345 4 Buildings & Grounds Fund (220) 599,408 4 Buildings & Grounds Fund (220) 599,408 5 Coastal Management (230) 31,189 5 Coastal Management (230) 31,189 6 Local Emergency Planning Committee (234) 22,132 6 Local Emergency Planning Committee (234) 22,132 7 Women's Bay Road Service Area (240) 220,000 7 Women's Bay Road Service Area (240) 220,000 8 Service Area No. 1 (242) 349,500 8 Service Area No. 1 (242) 349,500 9 Service Area No. 2 (243) 100 9 Service Area No. 2 (243) 100 10 Monashka Bay Road Services Area (244) 50,850 10 Monashka Bay Road Services Area (244) 50,850 11 Bay View Road Service Area (246) 11,265 11 Bay View Road Service Area (246) 11,265 12 Fire Protection Area No. 1 (254) 520,210 12 Fire Protection Area No. 1 (254) 520,210 13 Women's Bay Fire Department (252) 181,500 13 Women's Bay Fire Department (252) 181,500 14 KIB Airport Fire Area (254) 13,870 14 KIB Airport Fire Area (254) 13,870 15 Woodland Acres Street Light Area (260) 10,550 15 Woodland Acres Street Light Area (260) 10,550 16 Trinity Acres Lighting Dist. (261) 5,505 16 Trinity Acres Lighting Dist. (261) 5,505 17 Mission Lake Tide Gate (262) 3,700 17 Mission Lake Tide Gate (262) 3,700 18 Trinity Acres Paving Dist. 263) 16,250 18 Trinity Acres Paving Dist. 263) 16,250 19 Facilities Fund (276) 840,000 19 Facilities Fund (276) 840,000 20 Tourism Development (277) 92,000 20 Tourism Development (277) 92,000 21 Fern Fuller Trust (290) 66,500 21 Fern Fuller Trust (290) 66,500 22 Special Projects (295) 0 22 Special Projects (295) 0 Total Special Revenue Funds 43 11,895,009 Total Special Revenue Funds 43,66949i 13,503,149 Ordinance No. FY2012 -01 4 Back Up Info • • General Administration 0 8:28% 4.50% 3 279,277 General Administration 4,5 648% 4.38% 270,2 271716 Personnel Services - Personnel Services - Audit Expense 110,000 Audit Expense 110,000 Contracted Services 20,000 Contracted Services 20 10,000 Support Services 149,277 Support Services 440 151716 Debt Service 95450 0 - Debt Service 95,450 0 Parks and Recreation 0 0.56% 35,000 Parks and Recreation ,' 0 0.56% 35,000 Personnel Services 5.000 Personnel Services 5,000 Contracted Services 10,000 Contracted Services 10,000 Support Services 20,000 Support Services 20,000 • Capital Outlay Capital Outlay Emergency Preparedness 0 0.60% 37.000 Emergency Preparedness 0 0.60% 37,000 Personnel Services 5,000 Personnel Services 5,000 Support Services 32,000 Support Services 32,000 Capital Outlay - Capital Outlay - Education Support 0 0.00% 0 Education Support 0 0.00% 0 Professional Services 0 Professional Services 0 Audit Expense - Audit Expense - Support Goods and Services - Support Goods and Services - Operating Transfers - Operating Transfers - Health 8 Social Services 0 4.67% 290,000 Health 8 Social Services 0 4.67% 290.000 Contributions 290,000 Contributions 290,000 Animal Control 0 1.37% 85,000 Animal Control 0 1.37% 85,000 Contracted Services 85,000 Contracted Services 85.000 Education, Culture 8 Recreation 0 1.85% 115,000 Education, Culture 8 Recreation 0 1.85% 115,000 Contributions 115,000 Contributions 115,000 . College and Libraries 0 1.50% 93,000 College and Libraries 0 1.50% 93,000 Contributions 93,000 Contributions 93,000 Transfers Out 0 0.23% 5.65% 43 351,000 Transfers Out 5:6546 0:234 0.22% 354-0 0 13,500 Transfers —95450 351.000 Transfers - 354080 13,500 • Total General Fund Expenditures 6466,708 6,208,758 Total General Fund Expenditures 81209,758 5,907,297 Ordinance No. FY2012 -01 3 Back Up Info 1/ m / / / rte Finance /Accounting 7 13.56% 841,600 Finance /Accounting 7 13.55% 841,600 841`00 Personnel Services 436,520 Personnel Services 436,520 Fringe Benefits 332,530 Fringe Benefits 332,530 Support Services 121,550 Support Services 121 121550 Allocated to Projects (49,000) Allocated to Projects (49,000) Finance /MIS 4 14.75% 915,555 Finance /MIS 4 14.74% 845,555 915355 Personnel Services 296,090 Personnel Services 296,090 Fringe Benefits 220,640 Fringe Benefits 220,640 Contracted Services 10,000 Contracted Services 10,000 Support Services 285,825 Support Services 285,825 285625 Capital Outlay 115,000 Capital Outlay 115,000 Allocated i (12,000) Allocated (12,000) Assessing 5 9.88% 613,238 Assessing 5 9.87% 643,238 613038 Personnel Services 293,640 Personnel Services 293,640 Fringe Benefits 250,260 Fringe Benefits 250,260 Support Services 81,088 Support Services 84488 8088 • Allocated to other funds (11,750) Allocated to other funds (11,750) Engineering /Facilities 2 4.16% 257,989 Engineering/Facilities 2 4.15% 237889 255789 Personnel Services 146,020 Personnel Services 146,020 Fringe Benefits 112,466 Fringe Benefits 112,466 Professional Services Professional Services • Support Services 63,503 Support Services 63,503 63303 Allocated to Projects (64,000) Allocated to Projects (64,000) Community Development 5 12.35% 766,510 Community Development 5 12.34% 766,318 765310 Personnel Services 355,500 Personnel Services 355,500 Fringe Benefits 221,010 Fringe Benefits 221,010 Professional Services 95,000 Professional Services 95,000 Support Services 95,500 Support Services 85408 9500 Allocated to Projects (500) Allocated to Projects (500) Building Inspectors 0 2.12% 131,539 Building Inspectors 0 2.12% 131,539 Contracted Services 120,000 Contracted Services 120,000 Support Goods and Services 11,539 PP Support Goods and Services 11,539 Economic Development 0 0.90% 55,600 Economic Development 0 040/ 170% 55400 105600 Professional Services 10,000 Professional Services 10,000 Contributions 45,000 Contributions 56,600 95 000 Support Goods & Services 600 Support Goods & Services 600 Ordinance No. FY2012 -01 2 Back Up Info 44 The millage rates by taxing entity are as follows: 45 A. Kodiak Island Borough .25 mills 46 B. Education Support Fund 950 7.75 mills 47 C. Womens Bay Road Service Area 2.50 mills 48 D. Womens Bay Fire Dept. 1.25 mills 49 E. Bay View Road Service Area 1.00 mills 50 F. Fire Protection Area No. 1 1.50 mills 51 G. Monashka Bay Road Service Area 2.50 mills 52 H. Service Area No. 1 Roads 1.50 mills 53 I. Woodland Acres Street Light Area 0.25 mills 54 J. Service Area No. 2 0.00 mills 55 K. KIB Airport Fire Area 1.25 mills 56 L. Trinity Islands Street Light Service Area .50 mills 57 M. Mission Lake Tide Gate Service Area 1.00 mills 58 N. Debt Service 1.55 mills 59 0. Renewal and Roplacomont Fund .35 millc 60 61 Section 5: Commercial Aircraft that have been issued an N number by the Federal 62 Aviation Administration and are less than 12,500 pounds takeoff weight. we-ight lupeuwds Tax 0- -4000 400 4 001- 2,000 200 4004- 3000 400 4001- 4000 600 4,001 5,000 800 5,001- 64000 4000 6r004-7-40-0 4400 7,00441,000 4200 8404- 9 4300 9,094 - 19,000 4400 40,004-42 4500 FIXED WING ROTORCRAFT GROSSLBS ANNUAL TAX GROSSLBS ANNUAL TAX NON FLYABLE 50 0 -1,000 5100 0 -2,000 5400 1,001 -2,000 5200 2,001-3,000 5800 2,001-3,000 5400 3,001 -4,000 51,000 4 3,001 -4,000 5600 4,001 -7,000 51,400 4,001 -5,000 $800 7,001- 12,500 $1,600 5,001 -6,000 $1,000 6,001 -7,000 $1,200 7,001 -8,000 $1,300 8,001- 10,000 $1,400 t; 10,001- 12,500 $1,500 63 Kodiak Island Borough, Alaska Ordinance No. FY2012 -01 ` Page2of3 rt 64 Section 6: The tax rate on boats is set at $1 per foot. Boats that are equal to or less than 65 20 feet long are exempt. 66 67 Section 7: Kodiak Island Borough Staff is hereby authorized and directed to effect the 68 necessary line item changes within the limits established above by fund, 69 project, and department to properly monitor, account, and report on the 70 expenditure of these funds. 71 72 Section 8: Attached to this ordinance are 5 pages of back -up information. 73 74 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 75 THIS DAY OF 2011 76 77 78 KODIAK ISLAND BOROUGH 79 80 81 82 Jerome M. Selby, Borough Mayor 83 84 ATTEST: 85 86 87 88 Nova M. Javier, MMC, Borough Clerk 89 90 Kodiak Island Borough, Alaska Ordinance No. FY2012 -01 Page 3 of 3 A. General Fund (100) Revenues Percentage Taxes Real Property 347% 3.85% 236,903 238,883 Personal Property 0:38% 0.40% 22 24,535 Non ad valorem taxes 942% 0.65% 25,440 40,440 Payment in lieu of taxes 24415% 20.62% 1,280,800 1,280,000 Severance Taxes 3270% 26.98% 4951 -,027 1,675,000 Penalties & Interest on Tax 2.51% 2.42% 150,000 150.000 Licenses & Permits 1.51% 1.45% 90,250 90,250 Federal Shared Revenue 4.22% 4.06% 252,000 252,000 State Shared Revenue 3247% 38.27% 1,937,260 2,376,015 Fines 000% 0.01% 0 500 Investments Earnings 0A-7% 0.16% 40,000 10,000 Other 0199<, 0.17% 11,225 10,725 Use of Fund Balance 0.00% 0.97% 0 60,410 Total General Fund Revenues 40040% 100.00% 5,966 6,208,758 Expenditures FTE Legislative 0 3.05% 189,220 Personnel Services 31,200 Fringe Benefits 6,820 Lobbyist 71,500 Support Services 79,700 Borough Management 4 8.14% 505,626 Personnel Services 300530 Fringe Benefits 216803 Support Services 48293 Allocated (60,000) Borough Clerk 3 8.34% 517,604 Personnel Services 210,610 Fringe Benefits 154,930 Support Services 152,064 Legal Services 0 2.08% 129,000 Cost of Litigation 120,000 Support Services 9,000 Finance /Accounting 7 13.56% 841,600 1 Ordinance No. FY2012 -01 Back Up Info Personnel Services 436,520 Fringe Benefits 332,530 Support Services 121,550 Allocated to Projects (49,000) Finance /MIS 4 14.75% 915,555 Personnel Services 296,090 Fringe Benefits 220,640 Contracted Services 10,000 Support Services 285,825 Capital Outlay 115,000 Allocated (12,000) Assessing 5 9.88% 613,238 Personnel Services 293,640 Fringe Benefits 250,260 Support Services 81,088 Allocated to other funds (11,750) Engineering /Facilities 2 4.16% 257,989 Personnel Services 146,020 Fringe Benefits 112,466 Professional Services Support Services 63,503 Allocated to Projects (64,000) Community Development 5 12.35% 766,510 Personnel Services 355,500 Fringe Benefits 221,010 Professional Services 95,000 Support Services 95,500 Allocated to Projects (500) Building Inspectors 0 2.12% 131,539 Contracted Services 120,000 Support Goods and Services 11,539 Economic Development 0 0.90% 55,600 Professional Services 10,000 Contributions 45,000 Support Goods & Services 600 General Administration 0 6.28-% 4.50% 3 , 279,277 Personnel Services - Audit Expense 110,000 Contracted Services 20,000 Support Services 149,277 2 Ordinance No. FY2012 -01 Back Up Info Debt Service 95,450 0 Parks and Recreation 0 0.56% 35,000 Personnel Services 5,000 Contracted Services 10,000 Support Services 20,000 Capital Outlay Emergency Preparedness 0 0.60% 37,000 Personnel Services 5,000 Support Services 32,000 Capital Outlay - Education Support 0 0.00% 0 Professional Services 0 Audit Expense - Support Goods and Services - Operating Transfers - Health & Social Services 0 4.67% 290,000 Contributions 290,000 Animal Control 0 1.37% 85,000 Contracted Services 85,000 Education, Culture & Recreation 0 1.85% 115,000 Contributions 115,000 College and Libraries 0 1.50% 93,000 Contributions 93,000 Transfers Out 0 0.23% 5.65% 43,,500 351,000 Transfers 95,450 351,000 Total General Fund Expenditures 5,966,708 6,208,758 B. Special Revenue Funds (Revenues and Expenditures) 1 Education Support Fund (201) 10,274,588 8,500,000 2 Child Care Assistance (205) 127,135 3 Land Sales (210) 233,345 4 Buildings & Grounds Fund (220) 599,408 3 Ordinance No. FY2012 -01 Back Up Info 5 Coastal Management (230) 31,189 6 Local Emergency Planning Committee (234) 22,132 7 Women's Bay Road Service Area (240) 220,000 8 Service Area No. 1 (242) 349,500 9 Service Area No. 2 (243) 100 10 Monashka Bay Road Services Area (244) 50,850 11 Bay View Road Service Area (246) 11,265 12 Fire Protection Area No. 1 (254) 520,210 13 Women's Bay Fire Department (252) 181,500 14 KIB Airport Fire Area (254) 13,870 15 Woodland Acres Street Light Area (260) 10,550 16 Trinity Acres Lighting Dist. (261) 5,505 17 Mission Lake Tide Gate (262) 3,700 18 Trinity Acres Paving Dist. 263) 16,250 19 Facilities Fund (276) 840,000 20 Tourism Development (277) 92,000 21 Fern Fuller Trust (290) 66,500 22 Special Projects (295) 0 Total Special Revenue Funds 43,669,597 11,895,009 C. Debt Service Funds (Revenues and Expenditures) 1 Debt Service (300) 4,299,655 Total Debt Service Funds 4,299,655 D. Capital Project Funds (Revenues and Expenditures) 4 Ordinance No. FY2012 -01 Back Up Info 1 Capital Project - Borough, Various (410) 0 2 Capital Project - School Bonds (420) 0 3 Capital Projects - State Grants (430) 0 4 Capital Project - from 2010 on (450) 0 5 Kodiak High School Renovation and Addition (460) 0 6 Repair and Replacement Projects 2,091,517 0 7 Capital Projects - Landfill (490) 0 7 8 Capital Projects - Hospital (495) 0 Total Capital Projects Funds 0 2,091,517 E. Enterprise Funds (Revenues and Expenditures) 1 Solid Waste Disposal Fund (530) 2,329,807 2 Hospital Enterprise Fund (540) 942,705 3 Kodiak Fisheries Research Center (555) 2,122,004 4 911 Service (560) 50,000 Total Enterprise Funds 5,444,516 Total all Funds $ 29,939,455 5 Ordinance No. FY2012 -01 Back Up Info KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 12.A TITLE: Ordinance No. FY2011 -16 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.45 Severance Tax Section 3.45.020 Resources Subject to Tax and Section 3.45.010 Definitions. SUMMARY: This ordinance would change the severance tax rate from the current mill rate to a fixed percentage. Instead of spreading severance tax revenues across all area -wide funds that levy a property tax; all proceeds will go to the general fund. Under the current regulations, the severance tax rate would have to be increased any time an area -wide service would be started if it was going to be financed with property taxes. With the current KIB accounting system, allocating severance taxes to more than one fund would be extremely difficult; and This also clarifies that the severance tax rate will not be set when the annual budget is adopted. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to adopt Ordinance No. FY2011 -16. Introduced by: Borough Manager 1 Requested by: Finance Director 2 Drafted by: Finance Director 3 Introduced: 05/05/2011 Public Hearing: 05/19/2011 4 Postponed: 06/02/2011 5 Adopted: 6 7 KODIAK ISLAND BOROUGH 8 ORDINANCE NO. FY2011 -16 9 10 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES 12 TITLE 3 REVENUE AND FINANCE CHAPTER 3.45 SEVERANCE TAX 13 SECTION 3.45.020 RESOURCES SUBJECT TO TAX 14 AND SECTION 3.45.010 DEFINITIONS 15 16 O VH E ' AS, i ordin c would ch gelfie ce , rance fax rate fro ii - c mill rate 17 t ixek pyrc entageiid 18 J 19 WHEREAS, instead of spreading severance tax revenues across all area -wide funds that 20 levy a property tax; all proceeds will go to the general fund; and 21 22 WHEREAS, under the current regulations, the severance tax rate would have to be • 23 increased any time an area -wide service would be started if it was going to be financed with 24 property taxes; and 25 _ 26 WHEREAS, with the current KIB accounting system, allocating severance taxes to more 27 than one fund would be extremely difficult; and 28 29 WHEREAS, under the current regulations, the severance tax rate is not set for the third 30 quarter (July 1) of each year until the first 10 days of June; 31 . 32 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 33 BOROUGH THAT: 34 35 Section 1: This ordinance is of a general and permanent nature and shall become a part of 36 the Kodiak Island Borough Code of Ordinances. 37 38 Section 2: Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance 39 Chapter 45 Severance Tax Section 020 Resources Subject To Tax is hereby 40 amended as follows: 41 42 3.45.020 Resources subject to tax. 43 There is levied in the borough, on any severer or harvester of certain natural resources, an 44 excise tax, denominated as a severance tax. The tax rate shall be Kodiak Island Borough Ordinance No. FY2011 -16 Page 1 of 2 45 : _ _ ::: •• • :: _ _ _ _ _ • • : _ _ _ : -• : ono and a quartor porcont (1.25%) the sum of 46 all area -wide mill levies which will be multiplied by the gross production value for the 47 calendar quarter resulting from the following activities: 48 A. Mining, extracting, harvesting, removing or producing for sale, profit, or commercial 49 use, any copper, gold, silver, zinc, lead, molybdenum, or other metallic mineral 50 product, compound, or combination of mineral products; 51 B. Felling, removing, or producing for sale, profit, or commercial use, timber or any 52 product of the forest; 53 C. Gravel mining, quarrying, or producing for sale, profit, or commercial use, any sand, 54 gravel, rock or coal; and 55 D. Harvesting of any raw finfish, shellfish, mollusks and other commercial products of 56 the sea. 57 58 Section 3: Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance 59 Chapter 3.45 Severance Tax Section 3.45.020 Definitions is hereby amended 60 as folio p _ iS 61 r -4 1 62 � 3.45.010 Definif ns. 63 in this chapter: 64 A. "The gr ss produc ion value" eans t e value •er unit at the point of everanc- 65 multiplie by the n mber of r- overed nits of the natural re•ources sold Luring th- 66 calenda quarter. 67 B. "Sever - or harvester" mea s a pers.n, com. -ny, corpo ation or of er entit 68 engag in the business of evering or arvestin• natural re.ources. Thi. include• 69 offsho processors of fish •roducts w o proces., deliver, catch, or r:ceive fis 70 produ is within the boundari-s of the Kod :k Island Borough. 71 . "Cali dar quarter" means .ny one of the followi three -month period- beginniref 72 ul ..1sFitafter'the:riiate of; the setting 'of, the, mill-levy July 1.t to Sept-mber 30th, 73 October 1st to Dec be 1st, January 1st to March 31st, and • pril 1st o June 30th. 74 75 Section 4: All severance tax proceeds will be deposited into the Ge - al Fund. 76 77 Section 5: This ordinance shall become effective on July 1, 2011 78 79 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 80 THIS DAY OF 2011 81 82 KODIAK ISLAND BOROUGH 83 84 85 86 ATTEST: Jerome M. Selby, Borough Mayor 87 88 89 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2011 -16 Page 2 of 2 Introduced by: Borough Manager 1 Requested by: Finance Director 2 Drafted by: Finance Director Introduced: 05/05/2011 3 Public Hearing: 05/19/2011 4 Postponed: 06/02/2011 5 Adopted: 6 7 KODIAK ISLAND BOROUGH 8 ORDINANCE NO. FY2011 -16 9 10 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES 12 TITLE 3 REVENUE AND FINANCE CHAPTER 3.45 SEVERANCE TAX 13 SECTION 3.45.020 RESOURCES SUBJECT TO TAX 14 AND SECTION 3.45.010 DEFINITIONS 15 16 WHEREAS, this ordinance would change the severance tax rate from the current mill rate 17 to a fixed percentage; and 18 19 WHEREAS, instead of spreading severance tax revenues across all area -wide funds that 20 levy a property tax; all proceeds will go to the general fund; and 21 22 WHEREAS, under the current regulations, the severance tax rate would have to be 23 increased any time an area -wide service would be started if it was going to be financed with 24 property taxes; and 25 26 WHEREAS, with the current KIB accounting system, allocating severance taxes to more 27 than one fund would be extremely difficult; and 28 29 WHEREAS, under the current regulations, the severance tax rate is not set for the third 30 quarter (July 1) of each year until the first 10 days of June; 31 32 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 33 BOROUGH THAT: 34 35 Section 1: This ordinance is of a general and permanent nature and shall become a part of 36 the Kodiak Island Borough Code of Ordinances. 37 38 Section 2: Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance 39 Chapter 45 Severance Tax Section 020 Resources Subject To Tax is hereby 40 amended as follows: 41 42 3.45.020 Resources subject to tax. 43 There is levied in the borough, on any severer or harvester of certain natural resources, an 44 excise tax, denominated as a severance tax. The tax rate shall be Kodiak Island Borough Ordinance No. FY2011 -16 Page 1 of 2 45 : - - - _ _ •• • _ :. • • .. : • _ ... _ •• : one and a quarter percent (1.25 %) which will 46 be multiplied by the gross production value for the calendar quarter resulting from the 47 following activities: 48 A. Mining, extracting, harvesting, removing or producing for sale, profit, or commercial 49 use, any copper, gold, silver, zinc, lead, molybdenum, or other metallic mineral 50 product, compound, or combination of mineral products; 51 B. Felling, removing, or producing for sale, profit, or commercial use, timber or any 52 product of the forest; 53 C. Gravel mining, quarrying, or producing for sale, profit, or commercial use, any sand, 54 gravel, rock or coal; and 55 D. Harvesting of any raw finfish, shellfish, mollusks and other commercial products of 56 the sea. 57 58 Section 3: Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance 59 Chapter 3.45 Severance Tax Section 3.45.020 Definitions is hereby amended 60 as follows: 61 62 3.45.010 Definitions. 63 In this chapter: 64 A. "The gross production value" means the value per unit at the point of severance 65 multiplied by the number of recovered units of the natural resources sold during the 66 calendar quarter. 67 B. "Severer or harvester" means a person, company, corporation or other entity 68 engaged in the business of severing or harvesting natural resources. This includes 69 offshore processors of fish products who process, deliver, catch, or receive fish 70 products within the boundaries of the Kodiak Island Borough. 71 C. "Calendar quarter" means any one of the following three -month periods beginning 72 July 1ct aftor tho dato of tho totting of tho mill lovy: July 1st to September 30th, 73 October 1st to December 31st, January 1st to March 31st, and April 1st to June 30th. 74 75 Section 4: All severance tax proceeds will be deposited into the General Fund. 76 77 Section 5: This ordinance shall become effective on July 1, 2011 78 79 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 80 THIS NINETEENTH DAY OF MAY, 2011 81 82 KODIAK ISLAND BOROUGH 83 84 85 86 ATTEST: Jerome M. Selby, Borough Mayor 87 88 89 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2011 -16 Page 2 of 2 Severance Tax Rates I 1 l l Aleutian East Borough ' 1 1 J Bristol Bay Borough I 1 Chignik - Other Fish 1 I 1 1 Chignik - Salmon I Egegik f ( 1 False Pass I I I � 1 1 King Cove I Kodiak Is. Borough f Lake & Peninsula Borough ? " ) " " i Pilot Point I Sand Point St. Paul L. .� `' Unalaska Yakutat e ) l 7 r/ i. 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 13.A.1 TITLE: Contract No. FY2011 -33 Approval of Concept Design Phase for the Kodiak Long Term Care Center Design Project. SUMMARY: Kodiak Island Borough code 3.16.020 "Limitation of Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. Kodiak Island Borough solicited proposals to provide architectural /engineering services for the Kodiak Long Term Care Center Design Project in accordance with KIB Code 3.30.070. Nine proposals were received and short- listed to four by the Architectural Review Board. Four live presentations were made at public meetings. The proposals and presentations were scored by the ARB and Architects Alaska was selected for negotiations. Staff negotiated scope, schedule and price with Architects Alaska resulting in the attached contract. This phase consists of preliminary conceptual design, site selection and building and site development cost estimate for feasibility study only. The remaining phases are to be authorized at a later date pending a favorable feasibility study. FISCAL NOTES: Account No.: Amount Budgeted: $175,000.00 Expenditure Required: $146,582.00 APPROVAL FOR AGENDA aS- RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2011 -33 with Architects Alaska, Inc. for the Concept Design Phase for the Kodiak Long Term Care Center Design Project in an amount not to exceed $146,582. %e- utd yt, , Fraci / - 3 3 = AI Do cument B 101 7M - 2007 Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the First (1) day of June in the year Two Thousand Eleven (2011) (In ',cords, indicate day, month and year.) ADDITIONS AND DELETIONS: BETWEEN the Architect's client identified as the Owner: The author of this document has (Nance, legal status, address and other information) added information needed for its completion. The author may also Kodiak Island Borough have revised the text of the original 710 iak Bay Road AIA standard form. An Additions and Kodiak, Alaska 99615 Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A and the Architect: vertical line in the left margin of this (Name, legal status, address and other information) document indicates where the author has added necessary information Architects Alaska, Inc. and where the author has added to or 900 W. 5 Avenue deleted from the original AIA text. Suite 403 Anchorage, Alaska 99501 This document has important legal consequences. Consultation with an for the following Project: attorney is encouraged with respect to its completion or modification. (Name, location and detailed description) Kodiak Long Term Care Facility Kodiak, Alaska 99615 The Owner and Architect agree as follows. AIA Document B101' — 2007 Vormerly 8151 "' — 1997). Copyright © 1974, 1978. 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of i this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1190128777) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT EXHIBIT A INITIAL INFORMATION ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Article I and in optional Exhibit A, Initial Information: (Complete Exhibit A, Initial Information, and incorporate it into the Agreement at Section 13.2, or state below Initial Information such as details of the Project's site and program, Owner's contractors and consultants, Architect's consultants, Owner's budget for the Cost of the Work, authorized representatives. anticipated procurement method, and other information relevant to the Project.) § 1.2 The Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: .1 Commencement of construction date: Spring 2012 .2 Substantial Completion date: Fa112013 § 1.3 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services as set forth in this Agreement. AIA Document B101 — 2007 formerly 13151 "1 — 1997). Copyright C)1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 2 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance for the duration of this Agreement. If any of the requirements set forth below exceed the types and limits the Architect normally maintains, the Owner shall reimburse the Architect for any additional cost: (Identify types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if any.) .1 General Liability $1,000,000 each occurrence, $2,000,00 aggregate .2 Automobile Liability • $1,000,000 combined single limit (each accident) .3 Workers' Compensation $1,000,000 each accident .4 Professional Liability $1,000,000 each occurrence, $1,000,000 aggregate ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § 3.1.1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. AIA Document 13101 — 2007 formerly 8151 — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 3 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819 1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution made without the Architect's approval. § 3.1.5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 PRE - DESIGN CONCEPT PHASE SERVICES § 3.2.1 The Architect shall Assist in development of the space program and other information pertinent in development of Concept Designs § 3.2.2 The Architect shall assist in evaluation of potential building sites including, access, utilities, environmental criteria, location and potential develop cost. § 3.2.3 The Architect shall Conduct Geo- technical investigation on the site selected by Owner. § 3.2.4 The Architect shall conduct Site Survey on the site selected by Owner, including site boundaries, topography, and utilities. § 3.2.5 The Architect shall prepare preliminary Concept Design Documents for the Owner's approval. The Concept Design Documents shall consist of drawings and other documents including site plan layouts. § 3.2.5.1 The Architect shall consider environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit to the Owner an estimate of the Cost of Work. § 3.3 SCHEMATIC DESIGN PHASE SERVICES § 3.3.1 The Architect shall review the program and other information fumished by the Owner, and shall review laws, codes, and regulation applicable to the Architect's services. § 3.3.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notifiy the Owner of (1) any inconsistencies discovered in the information or consulting services that may be reasonable needed for the Project. § 3.3.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project, including the feasibility of incorporating environmentally responsible design approaches. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.3.4 Based on the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship of the Project components. AIA Document B101"' - 2007 formerly B151 - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. NI rights Init. reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 4 this NA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 3.3.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owners approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital modeling. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.3.5.1 The Architect shall consider environmentally responsible design altematives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. § 3.3.5.2 The Architect shall consider the value of altemative materials, building systems and equipment, together with other consideration based on program and aesthetics, in developing a design for the Project that is consistent with the Owners program, schedule and budget for the Cost of the Work. § 3.3.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.4 DESIGN DEVELOPMENT PHASE SERVICES § 3.4.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.4.2 The Architect shall update the estimate of the Cost of the Work. § 3.4.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. (Paragraphs deleted) § 3.5CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.5.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.5.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. (Paragraphs deleted) § 3.5.3 During the development of the Construction Documents, the Owner will development and preparation of (1) bidding and procurement information that describes the time, place and conditions of bidding, including bidding or AIA Document B101 "' — 2007 gormerly B151 — 1997). Copyright © 1974, 1978. 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This NA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 5 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. (Paragraphs deleted) § 3.5.4 The Architect shall update the estimate for the Cost of the Work. § 3.5.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.6 BIDDING OR NEGOTIATION PHASE SERVICES § 3.6.1 GENERAL Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (I) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. (Paragraphs deleted) § 3.6.2 COMPETITIVE BIDDING § 3.6.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.6.2.2 The Architect shall assist the Owner in bidding the Project by .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders; .3 organizing and conducting a pre -bid conference for prospective bidders; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda; and .5 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.6.2.3 The Architect shall consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. (Paragraphs deleted) § 3.6.3 NEGOTIATED PROPOSALS § 3.6.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.6.3.2 The Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and .3 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.6.3.3 The Architect shall consider requests for substitutions, if the Proposal Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.7 CONSTRUCTION PHASE SERVICES § 3.7.1 GENERAL § 3.7.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201Tm -2007, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201 -2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. AIA Document B101 r" — 2007 formerly 13151 n — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 6 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 3.7.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement, The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.7.1.3 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.7.2 EVALUATIONS OF THE WORK (Paragraph deleted) § 3.7.2.1 Upon Request the Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. (Paragraph deleted) § 3.7.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. (Paragraph deleted) § 3.7.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.7.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. (Paragraph deleted) § 3.7.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A20I -2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. (Paragraph deleted) § 3.7.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR (Paragraph deleted) § 3.7.3.1 Upon request the Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the AIA Document B101"' — 2007 formerly B151 TM — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights snit. reserved. WARNING: This NA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 7 this NA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. § 3.7.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used honey previously paid on account of the Contract Sum. (Paragraph deleted) § 3.7.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. (Paragraph deleted) § 3.7.4 SUBMITTALS (Paragraph deleted) § 3.7.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.7.4.2 In accordance with the Architect - approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. (Paragraph deleted) § 3.7.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.7.4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. (Paragraphs deleted) § 3.7.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. (Paragraphs deleted) Init. AMA Document 8101 — 2007 itormerly 8151 "' — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 8 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 3.7.5 CHANGES IN THE WORK (Paragraph deleted) § 3.7.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.7.5.2 The Architect shall maintain records relative to changes in the Work. § 3.7.6 PROJECT COMPLETION § 3.7.6.1 Upon Request the Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.7.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.7.6.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.7.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (I) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.7.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Additional Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shall provide in the second column of the table below. In the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit. If in an exhibit, identifr the exhibit) Additional Services Responsibility Location of Service Description (Architect, Owner (Section 4.2 below or in an exhibit or attached to this document and Not Provided) identified below) § 4.1.1 § 4.1.2 § 4.1.3 § 4.1.4 § 4.1.5 § 4.1.6 § 4.1.7 § 4.1.8 § 4.1.9 § 4.1.10 Value Analysis (B204'I % -2007) § 4.1.11 § 4.1.12 On -site project representation AIA Document B101 - 2007 `formerly 13151' - 1997). Copyright 0 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA° Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 9 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 4.1.13 Conformed construction documents § 4.1.14 As -Designed Record drawings § 4.1.15 As- Constructed Record drawings § 4.1.16 Post occupancy evaluation § 4.1.17 Facility Support Services (l3210 -2007) 1 § 4.1.18 § 4.1.19 Coordination of Owner's consultants § 4.1.20 Telecommunications /data design § 4.1.21 Security Evaluation and Planning (13206"' -2007) § 4.1.22 Commissioning (B211 -2007) § 4.1.23 Extensive environmentally responsible design § 4.1.24 LEED Certification 032 2l4TS -2007) § 4.1.25 Fast -track design services § 4.1.26 Historic Preservation (13205 m-2007) § 4.1.27 Furniture, Furnishings, and Equipment Design (13253T't -2007) § 4.2 § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs, in -depth material research, energy modeling, or LEED® certification; .3 Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations or official interpretations; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the qualifications of bidders or persons providing proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.3.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the Owner subsequently determines that all or parts of those services are not required, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect for those services: .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect; AIA Document B101 — 2007 formerly 6151 n' — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 10 this AIA Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the laW. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02118/2012, and is not for resale. User Notes: (1196126777) .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner- provided information, Contractor - prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom; or .6 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 days after (I) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion identified in Initial Information, whichever is earlier. § 4.3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two (2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 ( ) .3 ( ) .4 ( ) § 4.3.4 If the services covered by this Agreement have not been completed within Thirty (30 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. § 5.2 The Owner shall establish and periodically update the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 1 § 5.4 1 § 5.5 § 5.6 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants maintain professional liability insurance as appropriate to the services provided. § 5.7 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. AIA Document B101 — 2007 formerly B151 TM — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 11 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819 1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 5.8 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.9 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.10 Except as otherwise provided in this Agreement, or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor and the Architect's consultants through the Architect about matters arising out of or relating to the Contract Documents. The Owner shall promptly notify the Architect of any direct communications that may affect the Architect's services. § 5.11 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.12 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs of the land, rights -of -way, financing, contingencies for changes in the Work or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and may be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations ofthe Owner's budget for the Cost ofthe Work, the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in the program and scope of the Project; and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requests detailed cost estimating services, the Architect shall provide such services as an Additional Service under Article 4. § 6.4 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, through no fault of the Architect, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or AIA Document B101 "' — 2007 tformerly 8151 "' — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 12 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) .5 implement any other mutually acceptable alternative. § 6.71f the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section G.6.1. The Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. If the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under this Agreement. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub - subcontractors, and material or equipment suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service solely and exclusively for use in perforating services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the author of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply i f the Owner rightfully terminates this Agreement for cause under Section 9.4. • § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 GENERAL § 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 5.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201 -2007, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. AIA Document B101"' - 2007 formerly B151 1 m - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 13 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 MEDIATION § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection ofthe arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box. if the Owner and Architect do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will he resolved in a court of competent jurisdiction.) [ X ] Arbitration pursuant to Section 8.3 of this Agreement [ ] Litigation in a court of competent jurisdiction [ ] Other (Specify) § 8.3 ARBITRATION § 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. AIA Document B101 "' — 2007 formerly 8151'• — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 14 this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196128777) § 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 8.3.4 CONSOLIDATION OR JOINDER § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project after issuance of Notice To Proceed of Schematic Design, Development Design and (or) Construction Document phases, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 In the event of termination not the fault of the Architect after issuance of Notice To Proceed of Schematic Design, Development Design and (or) Construction Document phases, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 9.7. § 9.7 Termination Expenses are in addition to compensation for the Architect's services and include expenses directly attributable to termination for which the Architect is not otherwise compensated, plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. AIA Document B101 - 2007 iformerly B151” — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 15 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.514 0 0 7481 9_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, except that if the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201 -2007, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. § 10.8 If the Architect or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors whose contracts include similar restrictions on the use of confidential information. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation.) § 11.2 For Additional Services designated in Section 4. 1, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation. 1f necessary, list speck services to which particular methods of compensation apply.) negotiated stipulated lump sum price or reimbursed on a Time & Expense bases as per the attached scheduled hourly billing rates (Attachment C) § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the Owner shall compensate the Architect as follows: AIA Document 8101 — 2007 (formerly 8151 "' — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AM Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 16 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.51 40 0 7 481 9_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) (Insert amount of or basis for, compensation.) § 11.4 § 11.5 Compensation shall be based on a stipulated sum for each phase of services as follows: Pre - Design / Concept 146,582 Design Schematic Design Phase 83,322 Design Development Phase 174,867 Construction Documents 210,548 Phase Bidding or Negotiation Phase 28,829 Construction Phase 152,193 Total Basic Compensation 734,874 § 11.6 § 11.7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) As per attachment C I § 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out -of -town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project Web sites, and extranets; .3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, standard form documents; .5 Postage, handling and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Mock -ups, professional photography, and presentation materials requested by the Owner; .8 Architect's Consultant's expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .11 Other similar Project - related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus Ten percent ( 10 %) of the expenses incurred or as per stipulated sum. § 11.9 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE If the Owner terminates the Architect for its convenience under Section 9.5, or the Architect terminates this Agreement under Section 9.3, the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing, using and maintaining the Project as follows: AIA Document B101 - 2007 S'onnerly 8151 TM - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 17 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under / the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) I § 11.10 PAYMENTS TO THE ARCHITECT § 11.10.1 An initial payment of Zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid Sixty (60 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) Two % 2% plus prune rate as published by Northrim Bank of Alaska § 11.10.3 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset suns requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services perforated on the basis of hourly rates shall be available to the Owner at mutually convenient dines. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. § 13.2 This Agreement is comprised of the following documents listed below: .1 AIA Document B I OIT`_2007, Standard Form Agreement Between Owner and Architect .3 Other documents: (List other documents, if any, including Exhibit A, Initial Information. and additional scopes of service, if any, forming part of the Agreement) Attatchment A— "Scope of Services" Attatchmetn B — "Fee Proposal Attachment C — "Standard Hourly Rate This Agreement entered into as of the day and year first written above. OWNER ARCHITECT (Signature) (Signature) (Printed name and title) (Printed name and title) AIA Document 8101"' — 2007 Vormerly B151" — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 1 S this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) Additions and Deletions Report for AIA Document B101 TM — 2007 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 15:53:02 on 05/18/2011. PAGE 1 AGREEMENT made as of the First (1) day of June in the year Two Thousand Eleven (201 1) Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 Architects Alaska, Inc. 900 W. 5 Avenue Suite 403 Anchorage, Alaska 99501 Kodiak Long Term Care Facility Kodiak, Alaska 99615 PAGE 2 Spring 2012 Fall 2013 PAGE 3 $1,000,000 each occurrence, $2,000,00 aggregate $1,000,000 combined single limit (each accident) $1,000,000 each accident Additions and Deletions Report for AIA Document 8101 TM —2007 (formerly B151 TM — 1997). Copyright © 1974, 1978, 1987. 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 1 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) $1,000,000 each occurrence, $1,000,000 aggregate PAGE4 § 3.2 - - - • - e - - - • - - • - - PRE - DESIGN CONCEPT PHASE SERVICES § 3.2.1 The Architect shall • • • :.:. •• . • • • • • •• • • • - e - codes, and rc:ulations applicable to the Architect's services, Assist in development of the space program and other information pertinent in development of Concept Designs § 3.2.2 The Architect shall prepare a preliminary evaluation of thc Owner's program, schedule, budget for the Cost of - • - . , - ' , , , - ecs that may be reasonably needed .assist in evaluation of potential building sites including, access, utilities, environmental criteria, location and potential develop cost. § 3.2.3 The Architect shall : • • , • - e • - - , , • • - e •• the requirements of the Project. Conduct Geo- technical investigation on the site selected by Owner. § 3,2.4 :• -: -- -- • -'- ,. .. .... :. ••. ::- . .. , ,.. . . . ... • ; . :. •.,• .. : .- ,. • .The Architect shall conduct Site Survey on the site selected by Owner, including site boundaries, topography, and utilities. § 3.2.5 =. • - e •• - • .. , - 'tninary design, the Architect shall prepare Schematic The Architect shall prepare preliminary Concept Design Documents for the Owner's approval. The Sehhe ..'<. Concept Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary . :.site plan layouts. • _ - - - - - - - § 3.2.7 The Architect shall submit • - . •-•••'-!••'° •: - -- -- •- • -1 --' to the Owner an estimate of the Cost of Work. § 3.3 P. - _ • ! ; e • • • -. • . . • _ ' .SCHEMATIC DESIGN PHASE SERVICES § 3.3.1 ! ., :. ,.. .; , .., •.... :. ... .• : . adjustments in the Proj..et requirements and the budget for the Cost of the Work, the Architect shall prepare Design • :•• .-': --- • -:• .,•.' „ -. .The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulation applicable to the Architect's services. § 3.3.2 The Architect shall update the estimate of thc Cost of the Work prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information or consulting services that may be reasonable needed for the Project. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. present its preliminary evaluation to the Owner and shall discuss with the Owner altemative approaches to design and construction of the Project, including the Additions and Deletions Report for AIA Document B101 — 2007 (formerly 13151 " — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 2 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) feasibility of incorporating environmentally responsible design approaches. The Architect shall reach an understanding with the Owner regarding the requirements of the Proiect. 4 3.3.4 Based on the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owners approval a preliminary design illustrating the scale and relationship of the Project components. § 3.3.5 Based on the Owners approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owners approval. The Schematic Design Documents shall consist of drawings and other documents indudinq a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models. perspective sketches, or digital modeling. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.3.51 The Architect shall consider environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. § 3.3.5.2 The Architect shall consider the value of altemative materials, building systems and equipment, together with other consideration based on program and aesthetics, in developing a design for the Project that is consistent with the Owners program, schedule and budget for the Cost of the Work. § 3.3.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owners approval. § 3.4 • - - ! ! - - - •- - - - - -DESIGN DEVELOPMENT PHASE SERVICES § 3.4.1 Based on the Owner's approval of the Schematic Design Development-Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Constriction Design Development Documents for the Owner's approval. The Gonstrao- Design Development Documents shall illustrate and describe the -. - • - .: • - • • - .::: -: ! - ' _• • ` - .: •• - - . .. ... ...•, :evelopment of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.4.2 The Architectshall '• : •: • . • :- `: •••-- '• ••'• - '-'-'- _ • .' . . - - . update the estimate of the Cost of the Work. ' • . :.: •.: • • - •• • . • : • . - : •• •. The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. Additions and Deletions Report for AIA Document 8101'm — 2007 (formerly B151 — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 3 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 3.5CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.5.1 GENERAL ... _ .. • • . •. Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Docutnents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.5.2 COYIPETCI'1 VE BIDDINGThe Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by .3 organizing and conducting a pre bid conference for prospective bidders; § 3.5.3 NEGOTIATED PROPOSALSDuring the development of the Construction Documents, the Owner will development and preparation of (I) bidding and procurement information that describes the time, place and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. Additions and Deletions Report for AM Document 8101 "' —2007 (formerly 13151". — 1997). Copyright 01974, 1978. 1987. 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 4 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAlA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02118/2012, and is not for resale. User Notes: (1196126777) § 3.5.4 The Architect shall update the estimate for the Cost of the Work. § 3.5.5 The Architect shall submit the Construction Docutents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.6 - ! • - - - - ! • ' - • - - - - BIDDING OR NEGOTIATION PHASE SERVICES PAGE 6 Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. below and in AIA Document A201TM 2007, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201 2007, those modifications shall not affect the Architect's services under this shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or for the Contractor's failure to perform the Work in accordance with the requirements of4he Contract Documents. The Architect shall be responsible for the Architect's negligent acts or emissiena,,-but shall- net - Ihave eon-trot-ever-or charge portions of the Work. with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for § 3.6.2 EVALUATIONS OF THE WORKCOMPETITIVE BIDDING § 3.6.2.1 • .. in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and completed, and report to the Owner (1) known deviations from the Contract Documents and from the most scent Documents shall consist of bidding requirements and proposed Contract Documents. - • - - : The Architect .., .. : - : : o • . 5 - : - • : . .. :. . : .•... .. . .. -. .. •ority -of the Architect nor a decision made in good faith either to ciercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, pert one o f the Workork.shall assist the Owner in bidding the Project by .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders; .3 organizing and conducting a pre -bid conference for prospective bidders; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda; and Additions and Deletions Report for AIA Document B101 - 2007 (formerly B151"' - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 5 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02118/2012, and is not for resale. User Notes: (1196126777) .5 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.6.2.3 The Architect shall '• . - -: •- - •'•• . - - - -- ' - - --- - Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests - _ - onsidcr requests for substitutions, if the Bidding Documents pemit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. .; - chow partiality to either, and shall not be liable for results of interpretations or decisions -r- - - _ . •- - Contract Documents. • - §- &6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201 2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 - - • - • - ! • • - • e - e • - e • NEGOTIATED PROPOSALS § 3.6.3.1 .: .• :•. .. ..... . .. :. . . •• • Architect.Proposal Documents shall consist of proposal requirements and proposed Contract Documents. §3.6.3.2 The • -.... .. : . -• ;. - : - -- - - - - •' . - - - • - - - . .. es, (3) reviewed copies of requisitions received from Contract Sum.Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and 3 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.6.3.3 The Architect shall •• • : - : :: - - • :: - : . • . - ' • - - . onsider requests for substitutions, if the Proposal Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.7 CONSTRUCTION PHASE SERVICES § 3.7.1 GENERAL § 3.7.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201T'L2007, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201 -2007, those modifications shall not atTect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.7.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or Additions and Deletions Report for AIA Document B101 —2007 (formerly (3151 114 — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 6 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. • 3.7.1.3 Sub ect to Section 4.3 the Architect's resronsibilit to rovide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. 4 3.7.2 EVALUATIONS OF THE WORK §3.6-•1 SU@MFTTALS § 3.7.2.1 Upon Request the Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when tally completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (I) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal § 3.7.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. .; r. .• .. - -. a-eau-wet:lent. .... . 4 3.7.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.7.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. Additions and Deletions Report for AIA Document 13101 —2007 (formerly 8151 "" — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 7 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) appropriate -per; _ . . ' • ' - § 3.7.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. .... • - . . • ! : . - - 'he- Architect shall set forth in the Contract Documents the requirements for request; specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with § 3.7.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3.7.3.1 Upon request the Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner. based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. 4 3.7.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.7.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. §- 561 -The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an ,,,[tension of the Contract Time. Subject to t Owner's approval and execution in accordance with the Contract Documents. § 3.7.4 SUBMITTALS § 3.7.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. Additions and Deletions Report for AIA Document B101 TM —2007 (formerly BI51"' — 1997). Copyright © 1974, 1978, 1987. 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 8 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) 4 3.7.4.2 In accordance with the Architect - approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.7.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.7.4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in res onse to requests for information. Contractor of Work to be completed or corrected. 4 3.7.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents_ §-- 376 &:4 The Architect shall forward to the Owner the following information received from the Contractor: (I) documentation required of the Contractor under the Contract Documents. 4 3.7.5 CHANGES IN THE WORK Ilia Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility 6 3.7.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the Additions and Deletions Report for MA Document 13101" — 2007 (formerly B151 — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 9 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.7.5.2 The Architect shall maintain records relative to changes in the Work. § 3.7.6 PROJECT COMPLETION § 3.7.6.1 Upon Request the Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.7.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.7.6.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.7.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (I) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.7.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall conduct a meeting with the Owner to review the facility operations and performance. PAGE 9 § 4.1.1 Programming § 4.1.2 .. . . § 4.1.3 Measnreel-rtrawings § 4.1.4 Existing facilities surveys § 4.1.5 .. • : e e e § 4.1.6 e § 4.1.7 Civil engineering § 4.1.8 6endseape- design § 4.1.9 § 4.1.11 a :'- : - - • - • PAGE 10 § 4.1.18 .... . . § 4.2 Insert a doecription of uch Additional Service designated in Section 4.1 as the Architect's responsibility, if not PAGE 11 Additions and Deletions Report for AIA Document B101 — 2007 (formerly B151 TM - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 10 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) .1 Two (2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 ( ) visits to the site by the Architect over the duration of the Project during construction 3 .4 § 4.3.4 If the services covered by this Agreement have not been completed within Thirty (30 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. Bite of the Project, and a written legal description of the site. The surveys and legal information shall includa, ua applicable, grades and lines of streets, alleys, pavements and adjoining :roperty and structures; designatd watlands; • § 5.5 The Owner shall furnish services of geot chnical engineers, which may include but are not limited to test PAGE 13 § 6.7 If the Owner chooses to proceed under Section 6.6.4, the • - , - .. ...' '. . •- - - - : '. •, Architect shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. The Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. PAGE 14 [ X 1 Arbitration pursuant to Section 8.3 of this Agreement PAGE 15 § 9.2 If the Owner suspends the Project, Project after issuance of Notice To Proceed of Schematic Design, • Development Design and (or) Construction Document phases, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.6 In the event of termination not the fault of the Architect, Architect after issuance of Notice To Proceed of Schematic Design, Development Design and (or) Construction Document phases, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 9.7. PAGE 16 Additions and Deletions Report for AIA Document B101 "A —2007 (formerly 8151 — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 11 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will he prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) negotiated stipulated lump sum price or reimbursed on a Time & Expense bases as per the attached scheduled hourly billing rates (Attachment C) PAGE 17 § 11.4 :• :. - Compensation shall be based on a stipulated sum for each phase of services as follows: Pre - Design / Concept 146.582 Design Schematic Design Phase 83,322 perc:.nt ( %) Design Development Phase 174,867 percent ( Construction Documents 210,548 percent ( Phase Bidding or Negotiation Phase 28,829 percent-{ %) Construction Phase 152,193 percent ( Total Basic Compensation eue—I °moo- °•' 734,874 percent ( -189 § 11.6 .,... : •. . - :. : - -' As per attachment C EmpleyoerGategory Rate .7 - - .. , Mock -ups, professional photography, and presentation materials requested by the Owner; § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus Ten percent ( 10 %) of the expenses incurre !.incurred or as per stipulated sum. PAGE18 § 11.10.1 An initial payment of Zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. Additions and Deletions Report for PIA Document 8101" —2007 (formerly B151"' — 1997). Copyright ©1974, 1978, 5987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 12 reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) § 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid Sixty (60 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. Two % 2% plus prime rate as published by Northrim Bank of Alaska • .. r .. - - - (List other documents, if any, including Exhibit A, Initial /format ion, and additional scopes of, service, if any, forming part of the Agreement) Attatchmett A — "Scope of Services" Attatchmetn B — "Fee Proposal Attachment C —"Standard Hourly Rate Additions and Deletions Report for AIA Document 13101"' —2007 (formerly B151 — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized 13 reproduction or distribution of this AIA Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) Certification of Document's Authenticity AIA® Document D401 TM — 2003 1, David Moore, hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 15:53:02 on 05/18/2011 under Order No. 5140074819_1 from AIA Contract Documents software and that in preparing the attached final document 1 made no changes to the original text of AIA Document BI0lrM — 2007, Standard Form of Agreement Between Owner and Architect, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (Title) (Dated) AIA Document 0401T" — 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may 1 result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 15:53:02 on 05/18/2011 under Order No.5140074819_1 which expires on 02/18/2012, and is not for resale. User Notes: (1196126777) • Back -up information for agenda item 13.A.1 Contract No. FY2011 -33 Approval of Concept Design Phase for the Kodiak Long Term Care Center Design Project Requested by Assembly member Stutes Marylynn McFarland From: Marylynn McFarland Sent: Thursday, June 02, 2011 12:42 PM To: 'carol austerman'; 'chris lynch'; 'chris lynch'; 'david kaplan'; ' david kaplan'; ' jerol friend'; 'jerol friend'; 'Jerome selby'; 'judy fulp'; 'judy fulp'; 'Iouise stutes'; 'Iouise stutes'; 'sue jeffrey'; 'sue jeffrey' Cc: Rick Gifford; Nova Javier; Jessica Kilborn; Woody Koning Subject: FW: Emailing: KIB LTC - Attach C - rates.pdf, KIB LTC - Attach A -Scope of Services.pdf, KIB LTC - Attach B -Fee Proposal - 20101.pdf Attachments: KIB LTC - Attach C - rates.pdf; KIB LTC - Attach A -Scope of Services.pdf; KB LTC - Attach B -Fee Proposal - 20101.pdf Attached you will find back -up information in connection with Contract No. FY2011 -33 Approval of Concept Design Phase for the Kodiak Long Term Care Center Design Project that is on the agenda for the regular meeting tonight, June 2. Paper copies will also be available attached to your guidelines at the meeting. This information was requested by Assembly member Louise Stutes. Thanks. Marylynn McFarland Deputy Clerk, CMC 1 71 Architects Alaska. Attachment STANDARD HOURLY BILLING SCHEDULE July 1, 2008 ARCHITECTURE PRINCIPAL /SR. PROJECT MGR $ 200.00 PRINCIPAL /PROJECT MANAGER $ 180.00 PROFESSIONAL STAFF LEVEL X $ 150.00 PROFESSIONAL STAFF LEVEL IX $ 140.00 PROFESSIONAL STAFF LEVEL VIII $ 130.00 PROFESSIONAL STAFF LEVEL VII $ 120.00 PROFESSIONAL STAFF LEVEL VI $ 110.00 PROFESSIONAL STAFF LEVEL V $ 100.00 PROFESSIONAL STAFF LEVEL IV $ 90.00 PROFESSIONAL STAFF LEVEL III $ 80.00 PROFESSIONAL STAFF LEVEL II $ 70.00 PROFESSIONAL STAFF LEVEL I $ 60.00 INFORMATION TECHNOLOGY SERVICES $ 85.00 ADMINISTRATIVE SUPPORT $ 55.00 MARK -UP ON CONSULTANTS 10% MARK -UP ON REIMBURSABLES 10% Invoice terms are net 30. 900 W. 5 Avenue, Suite 403 191 E. Swanson Avenue Anchorage, Alaska 99501 -2029 Wasilla, Alaska 99654 -7025 (907) 272 -3567 (907) 373-7503 FAX (907) 277 -7732 FAX (907) 376 -3166 ATTACHMENT A Kodiak Island Borough Long Term Care Facility Scope of Services May 13, 2011 The intent of this document is to assess and identify anticipated Architectural and Engineering Scope of Services required for the Kodiak Island Borough Long Term Care Facility. It is anticipated that the Long Term Care Facility will consist of 2 or 3 residential style cottages (of 10 -12 residents) with the necessary site improvements for access and utility support. This document shall be utilized as the basis of fee development. Pre - Design A. Programming 1.1 Establish Goals and Objectives • Meet with steering committee in establishing desire goals and objective, and decision process. • Establish Sustainable Design approach 1.2 Develop Space Program (sizes and quantities) 1.3 Develop room by room environmental criteria 1.4 Develop room by room preliminary equipment requirements 1.5 Establish support services, access, potential location and potential transport methods 1.6 Determine preliminary Structural, Mechanical, Electrical and other engineering systems. B. Geo- technical Investigation (for selected site) 1.1 Develop Geo - technical Testing and Report of Selected Site (6 test hole are anticipated) on Selected Site. C. Site Survey (for selected site) 1.1 Develop Site Survey information on Selected Site 1.2 Site Boundaries 1.3 Topography 1.4 Adjacent Utilities and landmarks D. Deliverables 1.1 Program Document Report 1.2 Geo - technical Report 1.3 24 "x 36" Site Survey (Boundaries, Topography and Utilities) II. Site Evaluation (5 sites are to be considered) A. Selection Criteria Architects Alaska. KIB — LTCFacilityScopeofWork 1 1.1 Work with KIB in development of Site Selection Criteria to be utilized in evaluation of each site to be considered. 8. Geo -tech 1.1 Research existing Geo - technical information which may be available for each site to be considered (5 sites) C. Survey Information 1.1 Research aerial boundary and topography information which may be available for each site to be considered (5 sites) 1.2 Evaluate location, size and capacity of adjacent utilities for each site to be considered (5 sites) D. Environmental Consideration 1.1 Evaluate and Documents all environmental issues for each site, including Solar Orientation, wind direction and protection, views, noise and potential odors. 1.2 Phase I environmental assessment. (for selected site only) E. Proximity of Support Services 1.1 Assess location and proximity of sites to supporting services. Establish travel distance and travel time. 1.2 Assess transport methods. F. Site Development Evaluation 1.1 Design Team Site Visit and Observation 1.2 Assess potential development of each site G. Probable Site Development Cost 1.1 Develop probable development cost of each site being considered. H. Evaluation 1.1 Assist KIB with evaluation of potential sites and categorize criteria 1.2 Document advantages and disadvantages 1.3 Document site selection outcome. I. Deliverables 1.1 Site Evaluation Report documenting site criteria, advantages, disadvantages, supporting documents, selection criteria, selection process and outcome. 1.2 Probable site development cost III. Concept Design A. Planning Meetings and Coordination 1.1 Preliminary Concept Planning Meeting (Kodiak) 1.1.1 Draft Concept Presentation and Feed -back (Kodiak) 1.2 Final Planning Presentation and Approval (Kodiak) B. Site Design 1.1 Preliminary Site Concept(s) addressing several potential site developments (building locations, vehicular and pedestrian access). 1.2 Draft Site Concept Design Architects Alaska KIB — LTC Facility Scope of Work 2 1.3 Final Concept Site Plan including building locations, vehicular and pedestrian access, utility support and environmental criteria. C. Building Design 1.1 Preliminary Building Concept Design 1.2 Typical Floor Plan 1.3 Building Elevations 1.4 Building perspective (3D rendering) D. Probable Cost Estimate 1.1 Develop probable building(s) and site development cost E. Deliverables 1.1 Final Concept Design 1.2 Probable Cost Estimate IV. Schematic Design A. Planning Meeting and Coordination 1.1 Preliminary Schematic Planning Meeting (Kodiak) 1.2 Evaluation of potential sustainable design elements. 1.3 Confirm engineering and building systems 1.4 Schematic Design Presentation (Kodiak) B. Site Design 1.1 Site Plan with diagrammatic indications showing horizontal relationship 1.2 Sections through the building site showing vertical relationship C. Building Design 1.1 Principal Floor Plan showing rooms sizes and configuration 1.2 Building Elevation identifying exterior materials 1.3 Building Sections identifying ceiling heights and room volumes D. Design Narrative 1.1 General description of project, including materials, engineering systems and building systems. 1.2 Description of Structural Systems 1.3 Preliminary Mechanical System calculation and description 1.4 Preliminary Energy Modeling 1.5 Description of Electrical Systems E. Probable Cost Estimate 1.1 Develop probable construction cost estimate utilizing, Square Foot Unit Cost method. F. Deliverable 1.1 Schematic Design Package (Site Plan, Floor Plan, Building Elevation and Sections) 1.2 Design Narrative 1.3 Probable Construction Cost Estimate Tr. Architects 1(113 — LTC Facility Scope of Work 3 Alaska. V. Design Development A. Planning Meeting and Coordination 1.1 Preliminary Design Development Planning Meeting (Kodiak). 1.2 Interim Design Development Planning Meeting (Kodiak) The intent is for these meeting to be conducted as an intensive workshop addressing building and systems components and details. B. Site Design 1.1 Develop site design and drawing package as required to illustrate intent of Scope of Work, including site plan, sections, earthwork, paving, landscaping and utilities. C. Building Design 1.1 Develop building systems as required to illustrate intent of Scope of Work. 1.2 Detailed Floor Plan 1.3 Preliminary Enlarged Floor Plans 1.4 Reflected Ceiling Plan 1.5 Roof Plan 1.6 Building Elevations and Section 1.7 Typical Wall Sections 1.8 Interior Elevations 1.9 Preliminary Door and Finish Schedules 1.10 Outline Specifications D. Structural Systems 1.1 Develop structural systems as required to illustrate intent of Scope of Work 1.2 Preliminary Foundation Plan 1.3 Typical Foundation Wall and Footing Section 1.4 Structural Frame and Bearing Wall Plan 1.5 Roof Framing Plan 1.6 Typical Building Frame Section and details 1.7 Outline Specifications E. Mechanical Systems 1.1 Develop Mechanical systems as required to illustrate intent of Scope of Work 1.2 Underground Plumbing Plan 1.3 Plumbing and Heating Plan 1.4 Ventilation Plan 1.5 Enlarged Mechanical Equipment Room(s) 1.6 Preliminary One Line Diagrams 1.7 Fixture Schedule 1.8 Outline Specifications F. Electrical Systems 1.1 Develop Electrical systems as required to illustrate intent of Scope of Work 1.2 Site Lighting Plan 1.3 Electrical Power Plan MI Architects KIB - LTC Facility Scope of Work 4 Alaska 1.4 Signal and Special Systems Plan 1.5 Lighting Plan 1.6 Preliminary One Line Diagrams 1.7 Fixture Schedule 1.8 Outline Specifications G. Outline Specifications H. Probable Cost Estimate 1.1 Develop a probable construction cost estimate utilizing, Quantity Survey Method. I. Deliverables 1.1 Design Development Drawing Package 1.2 Outline Specifications 1.3 Preliminary Calculations 1.4 Probable Construction Cost Estimate VI. Construction Documents A. Planning Meeting and Coordination 1.1 Preliminary CD Planning Meeting 1.2 Interim CD Planning Meeting B. Contract Documents: 1.1 Assist KIB with Contract Documents as required C. Construction Documents 1.1 Development of Construction Documents as required for Bidding and Construction D. BIM 1.1 Construction Documents shall be in accordance with Level of Development (LOD) 300 as identified per AIA E202 -2008 E. Probable Cost Estimate 1.1 Develop a probable construction cost estimate utilizing, Quantity Survey Method. F. Deliverables 1.1 Signed Construction Documents 1.2 Technical Specifications 1.3 Final Calculations 1.4 Probable Construction Cost Estimate VII. Bidding Services A. Advertisement 1.1 KIB shall solicit all bids B. Contractor Inquiries 1.1 Respond to KIB C. Addenda Mi Architects KIB — LTC Facility Scope of Work 5 Alaska, 1.1 Assist KIB in developing all Addenda Documentation D. Evaluation 1.1 Assist KIB with comparison and evaluation of Bids VIII. Construction Administration Services A. Contractor and KIB Inquiries 1.1 Address and respond in writing to all inquires (RFIs) as appropriate B. Submittal Review 1.1 Review and note submittal information including; drawings, manufacture product information, samples and colors 1.2 Review shall be limited to 2 times per submittal. C. Site Visits 1.1 Conduct Site Visits as appropriate to observe work in progress 1.2 Conduct Substantial Completion Inspection and Report. 1.3 Conduct Final Completion and Report 1.4 All Site Visits shall be reimbursed at stipulated rate of $2,000 per man day (time and expenses) D. Payment Request 1.1 Assist KIB with review and evaluation of Contactors Monthly Pay Request as requested. IX. Commissioning A. To be addressed by others or under a separate letter. X. Reimbursable Expenses A. All expenses for reproduction, special delivery, airfare, lodging, ground transportation, parking fees, per diem, shall be reimbursed at cost plus ten percent. B. All construction permit fees shall be paid for directly by KIB or as via the Construction Contract. PR Architects Alaska. KIB — LTC Facility Scope of Work 6 • Fee Summary. ma% Architects ATTAC Alaska® Date: 05111111 Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 Project Scope Description: Architecture and Engineering Services required for the design of the Kodiak Long Tenn Care Facility. The services shall consists of the following. Pre - Design Services: - Programming - Geo-technical Investigation - Site Survey - Site Evaluation/Selection Concept Deaign: Schematic Design: Design Develoomenf Construction Documents: Bidding Services FEE CALCULATION SUMMARY F by Discipline Architect's Expense Mark-up on Subs Fee by Phase Phase 1 Pre - Design Services $ 50,586 Architects Alaska $ 10,100 $ - $ 3,681 Civil Engineer $ - Site Survey $ 15,610 Geo-tech $ 11,505 Phase 1 Environmental Assessment $ 9,690 Landscape design $ Structural Engineer $ - Mechanical Engineer $ - Electrical Engineer $ - Cost Estimator $ - Phase 11 Site Evaluation $ 34,530 Architects Alaska $ 21,060 $ - $ 1,225 Civil Engineer $ 1,040 Landscape Design $ 560 Structural Engineer $ Mechanical Engineer $ - EleclricalEngineer $ - Cost Estimator $ 4,645 Phase 111 Concept Design $ 61,466 Architects Alaska $ 40,600 $ - $ 1.897 Civil Engineer $ 3,760 Landscape Design $ 5,013 Structural Engineer $ - Mechanical Engineer $ 3,858 Electrical Engineer $ 4,353 Cost Estimator $ 1,985 Phase IV Schematic Deaign $ 03,322 Architects Alaska $ 39.760 $ - $ 3,960 Civil Engineer $ 13,420 Landscape Design $ 3,910 Structural Engineer $ 5,593 Mechanical Engineer $ 1,145 Electrical Engineer $ 6,284 Cost Estimator $ 3,250 Phase V Design Development $ 174,867 Architects Alaska $ 80,280 $ - $ 8,599 Civil Engineer $ 17,755 Landscape Design $ 7,170 Structural Engineer $ 12,854 Mechanical Engineer $ 25,452 Electrical Engineer $ 18,247 Cost Estimator $ 4,510 Phase VI Construction Documents $ 210,548 Architects Alaska $ 94,920 $ - $ 10,512 Civil Engineer $ 34,025 Landscape Design $ 8,720 Structural Engineer $ 9,788 Mechanical Engineer $ 24,590 Electrical Engineer $ 23,483 Cost Estimator $ 4,510 Phase VII Bidding $ 28,829 Architects Alaska $ 16,960 $ - $ 1,079 Civil Engineer $ 3,230 Landscape Design $ 525 Structural Engineer $ 1,050 Mechanical Engineer $ 2,918 Electrical Engineer $ 3,067 Cost Estimator $ Phase VIII Construction Admin. $ 152,193 Architects Alaska $ 94.400 $ - $ 5,254 Civil Engineer $ 8,970 Landscape Design $ 2.010 Structural Engineer $ 6,810 Mechanical Engineer $ 16,491 Eledncal Engineer $ 18,258 Cost Estimator $ - TOTAL LUMP SUM FEE $ 734,874 Fee Calculation Worksheet � ° A rchitects Alaska Dale: 05/11/11 Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 Phase I Pre- Design Services Architectural Labor Fee U u_ LL LL u. LL LL LL u. LL LL LL W F 1 - F F- r- 1- F- F- H 1- O 1, (n 0 to to 0 m N m to w p a DO Q Q Q 4 4 Q 4 4 4 4 > W 0 a z z z z z z z z z z o 0 l= O 0 O O O O O O O O F O a 0 4 CO x 0?C N 0 y 0 N 0= 0 0 4 0 W =ll 5 W 5 W. W-J Li?-' ul _ W j W- T- W. W.j T- c z U 2° za Zce o f o f f o f of O> O> O> O> of oz K Ed e a K O' a W c W cc W K W cc W cc W o W re W m W 0 W LL W W O D Task No. Task Description a Q. a 2 o. _1 _ a .j a _1 a _1 a _1 a a -I a .1 a -I a _1 _ h CO 4 ur 1.1 Goals and Objectives (1- trip) 12.00 12.00 1.1.01 Space Program 4.00 32.00 1.1.02 Geotech 2.00 1.1.03 Site Survey 2.00 1.1.03 Report 2.00 2.00 0.001 I H a Hours Hourly Rate I 18.001 2001 $ 11801 $ 501 $ 1 40 1 50.001 0 301 $ 11201 $ 1110 1 $ 1100 $ 0.001 $ 0.001 $ 0 70 I $ 0 $ 0 85 1 $ 0.001 Direct Labor by Position $3,600 $- $- $- $6,500 $- $- $- $- $- $- $- $- $- Total Hours 68.00 Hours Architectural Labor Fee $ 10,100.00 Phase I Reimbursable Expenses Cost of all reimbursable Expenses (plus mark - up) $ - Mark -up 5% $ - Subtotal - Expenses for this Phase $ - Phase l Consultant Fees Civil Engineer $ - Site Survey $ 15,610 Geo -tech Investigation $ 11,505 Phase I Environmental Assessment $ 9,690 Landscape design $ - Structural Engineer $ - Mechanical Engineer $ - Electrical Engineer $ - Cost Estimator $ - Mark -up 10% $ 3,681 SUBTOTAL - Consultants Fee for Pre - Design Services , Including Mark -up $ 40,485.50 SUBTOTAL - Fee for Pre - Design Services , including expenses $ 50,585.50 Page 2 Architects Alaska, Inc. 900 W. 5th Ave. Suite 403 Anchorage, Alaska 99501 -2029 907.272.3567 907.277.1732 fax architectsalaska.rmn 191 E. Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.373.7503 907.376.3166 fax Fee Calculation Worksheet Architects Alaska® Kodiak Island Borough • Longterm Care Facility Job No.: 10048.01 Phase II Site Evaluation Architectural Labor Fee 1- LL LL LL W LL LL LL LL LL LL W 1- 1- 1- H H 1- H f F f 3 (0 ul N N CO u! u) N N y w K ce cc Q Q Q Q Q c Q Q a Q N 0 a z z z z z z z z z z z0 to - E , O 0 0 0 0 0 0 0 0 0 O 0. d wx N X G cn5 cn 01 r N= (0 N— SO GO co co 5 W 5 IL LLJ LLJ W, W _, W _, W _, LLJ W _, W J ,Z 2O W W W LLW LLW (if ow W LL o 2> h E x E W K W cc W cc W cc W K W cc W cc iii cc W ce W w W O ? W W 0 J Task No. Task Description W W a E _ 0.J a _i O. a _ a _1 a _J a _1 _ O. _1 O. _J O. _J a - r CO 4 CO 2.1 Site Field Visit (1 -trip) 10.00 10.00 2.1.01 Site Evalation Criteria 4.00 4.00 2.1.01 Geo-tech 2.00 2.1.02 Site Survey 2.00 2.1.03 Environmental Evaluation 8.00 8.00 8.00 2.1.04 Support Services Eval. 8.00 12.00 8.00 2.1.05 Site Evalation 8.00 16.00 12.00 2.1.05 Cost Estimate 4.00 2.1.06 Site Criteria Evaluation 4.00 4.00 2.1.07 Report 4.00 12.00 'Subtotal Hourly Rate ars I $ 4 2 0 $ 180 I $ 0.001 o j $ 1 0 $ 7 1 0 $ 1 0 $ 110 $ 100 I $ 0 90 I $ 28 80 I $ 0.001 $ 0 60 I $ 0 85 I $ 0 55 Direct Labor by Position $9,200 $- $- $- $9,620 $- $- $- $- $2,240 $- $- $- $- Total Hours 148.00 Hours Architectural Labor Fee $ 21,060.00 Phase II Reimbursable Expenses Lost of all Expenses plus markup $ - Mark-up 5% $ - Subtotal - Expenses for this Phase $ - Phase II Consultant Fees Civil Engineer $ 7,040 Landscape Design $ 560 Structural Engineer $ Mechanical Engineer $ - Electrical Engineer $ - Cost Estimator $ 4.645 Mark -up 10% $ 1,225 SUBTOTAL - Consultants Fee for Site Evaluation , including Mark -up $ 13,469.50 SUBTOTAL - Fee for Site Evaluation , including expenses $ 34,529.50 Page 3 Architects Alaska, Inc. 900 W 5th Ave. Suite 403 Anchorage, Alaska 99501- 2029 907.272.3567 907.277.1732 fax architectsalaska.co,n 191 E. Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.373.7503 907.3763166 fax • Fee Calculation Worksheet "4 .: Architects Alaska. Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Phase III Concept Design Architectural Labor Fee F u u LL LL U LL LL LL W It U ID F F < F-- F F - h- -- F Q N N N co 0) N 0) U) 4) 0) w K cc K Q 4 4 4 Q Q Q Q Q Q F w C7 0. Z Z Z Z Z Z Z Z Z Z Z ' 0 O O o O O 0 O O O QK R 0) co Q 1- U) = U) — U) _ 0) U) co to 0) O O - F F U w U W - 1 w-1 w _, w-, w J w J w J w-, w, w, cc Z- Z O w w w w w w w w o w w w o w LL w o w o w = c 4 ? O zee O o O O O O O O O > O LLUIY 0 o. tion o. a_ rr O K w cc w cc w IY w o_ w cc w a w o= w o= w a: w z w w ❑ O Task No. Task Descn p as a a_ _t a o- a a as a .j a.j o - .j a. _.1 1- co Qro 3.1 Concept Meetings (3- trips) 24.00 24.00 3.1.01 Concept Design (s) 12.00 30.00 12.00 3.1.02 Regulation Verification 12.00 12.00 3.1.03 Site Plan (options) 8.00 12.00 8.00 3.1.04 Floor Plan (options) 8.00 16.00 24.00 3.1.05 Building Elevations (options) 8.00 16.00 24.00 3.1.06 Rendering(s) 2.00 8.00 30.00 3.1.07 Design Narrative 4.00 12.00 3.1.08 Cost Estimate 2.00 l 0 }Subtotal Hours Hourly Rate I 7 $ 200 78.001 $ 180 0.001 $ 150 I $ 140 I 13 $130 1 $ 120 0.001 $ 110 I $ 100 I 0.001 90 I 98 $ 80 I 0 $ 70 1 0 $ 60 I 0 $ 85 1$ 55 Direct Labor by Position $15,600 $- $- $- $17,160 $- $- $- $- $7,840 $- $- $- $- Total Hours 308.00 Hours Architectural Labor Fee $ 40.600.00 Phase III Reimbursable Expenses Cost of all Expenses plus mark $ - Mark -up 5% $ - Subtotal - Expenses for this Phase $ - Phase III Consultant Fees Civil Engineer $ 3,760 Landscape Design $ 5.013 Structural Engineer $ Mechanical Engineer $ 3,858 Electrical Engineer $ 4,353 Cost Estimator $ 1.985 Mark -up 10% $ 1,897 SUBTOTAL - Consultants Fee for Concept Design, Including Mark -up $ 20,865.90 SUBTOTAL - Fee for Concept Design , including expenses $ 61,465.90 Page 4 Architects Alaska, Inc. 900 W 5th Ave. Suite 403 Anchorage, Alaska 99501 -2029 907.272.3567 907.277. /732 fax architectsalaska.com 191 E Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.37.3.7503 907.376.3166 fax • Fee Calculation Worksheet Architects Alaska® Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Phase IV Schematic Design Architectural Labor Fee F LL LL U- LL LL LL LL LL LL LL 0 < < < < < < < < < W F F- F F- F F F F F F O 0 U) N 41 w N N N O w ce ce K Q Q Q Q Q Q Q Q Q Q > CD O d Z Z Z Z Z Z Z Z Z Z Z O 0 a 4 2 _1 0 0 0 0 0 0 0 0 0 0 p K Q F Q U1 N U1 0) — w N co — co co Q J 1— P- — o wx UI K (05 w5 (n5 w> fa> U)= w. w_ Oa 5-, 5 W u. u. J u. J u. J u. J u. J u- J u. J u. cc Z 22 Z Z e LL> — LL LL LL LL LL LL LL LL LLj O 0 O -- LL O O O O O O O O O O O Task No. Task Description a. o, m 0 It J a_ J 1X11/ ¢ w a w a w o. w tt w a w a. w U- 111111 o O P d 4 LL E a a LL J LL _i 2 _i d _i 6 _i d _I d _I 0. _i F N Q co 4.1 Planning Meetings (2- TRIPS) 16.00 16.00 4.1.01 Schematic Design 8.00 40.00 24.00 4.1.02 Site Design 2.00 8.00 24.00 4.1.03 Floor Plan 2.00 12.00 24.00 4.1.04 Building Elevations 2.00 12.00 24.00 4.1.05 Building Sections 2.00 12.00 24.00 4.1.06 Building Modeling 2.00 12.00 40.00 4.1.07 Design Narrative 2.00 32.00 4.1.02 Cost Estimate 8.00 ' Subtotal H Hourly Rate ars I $ 3 200 I $ 1180I $ 1150I $ 00I $ $ 1120 $ 1110 $ 1100 $ 0 90 I $ 1fi0 80 I $ 0 70 I $ O 60 I $ 0 85 I $ 0 55 I Direct Labor by Position $7,200 $- $- $- $19,760 $- $- $- $- $12,800 $- $- $- $- Total Hours 348.00 Hours Architectural Labor Fee $ 39,760.00 Phase IV Reimbursable Expenses cost or all expanses plus markup $ - Mark -up 5% $ - Subtotal - Expenses for this Phase $ - Phase IV Consultant Fees Civil Engineer $ 13.420 Landscape Design $ 3,910 Structural Engineer $ 5,593 Mechanical Engineer $ 7,145 Electrical Engineer $ 6,284 Cost Estimator $ 3,250 Mark -up 10% $ 3,960 SUBTOTAL - Consultants Fee for Schematic Design , including Mark -up $ 43,562.20 SUBTOTAL - Fee for Schematic Design , including expenses $ 83,322.20 Page 5 Architects Alaska, Inc. 900 W 5t11 Ave. Suite 403 Anchorage, Alaska 99501 -2029 907.272.3567 907.277.1732 fax architectsalaska.cmn 191 E. Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.373.7503 907.376.3166 fax • Fee Calculation Worksheet r Architects � laska. Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Phase V Design Development Architectural Labor Fee - H 0. u_ 0. LL u_ 0. 0. 0. u. 0. W H H H 1 - H I- H I- H I- p N rn N rn N N N N N (0 w K K K Q Q < < Q < Q Q Q Q F- ro 0 a z z z z z z z z z z 0 z 0 E 0 0 0 0 0 0 0 0 0 0 0 0. 0 0. CO COX W trl m> 01> 01> N> (n= N= y cc _ a 0 W f0K W O O W_ r W J w_, w_ W W w, W J W J W J z Q 0 Z z 3 ze LL W W W W W W W �- W W W 'O W 0.w W W W w O i> o. O > O > 0 > O > O > 0 > > O > O > 0 0 � 2c1- m O rc w w w w w w a w ¢ w W m w 'L o O Task No. Task Description o- a 6. 2 d J 0_ _ Q. - _ 4 2 _J a. _J a. _J o_ _i o- _1 o- H N Q W 5.1 Planning Meetings (2- 1rips) 16.00 16.00 - 5.1.01 Code Analysis 8.00 32.00 5.1.02 Site Design 1.00 8.00 16.00 5.1.03 Building Systems 2.00 60.00 5.1.04 Floor Plan 1.00 24.00 40.00 5.1.05 Enlarge Floor Plans 1.00 12.00 32.00 5.1.06 Refected Ceiling Plan 1.00 24.00 32.00 5.1.07 Roof Plan 1.00 12.00 16.00 5.1.08 Building Elevations and Sections 1.00 12.00 24.00 5.1.09 Wall Sections 1.00 12.00 32.00 5.1.10 Interior Elevations 1.00 32.00 32.00 5.1.11 Door and Finish Schedule 1.00 8.00 12.00 5.1.12 Product Research /Outline Specs 8.00 60.00 5.1.13 3D/Engergy Modeling 24.00 24.00 5.1.14 Coordination /Quality Control 24.00 40.00 5.1.15 Cost Estimate 8.00 ' Subtotal H Hourly Rateurs I $ 6 2 0 $ 180 I $ 150 I $ 140 I $ 130 I $ I $ 110 I $ 100 I $ 0 90 1 $ 260 8 0 0 01 $ 0 0 0 I $ 0 60 1 $ 0 85 I $ 0 55 Direct Labor by Position $13,400 $- $- $- $- $46,080 $- $- $- 120,800 $- $- $- 5- Total Hours 711.00 Hours Architectural Labor Fee $ 80,280.00 Phase V Reimbursable Expenses Cost of all expenses plus markup $ - Mark-up 5% $ - Subtotal - Expenses for this Phase $ - Phase V Consultant Fees Civil Engineer $ 17,755 Landscape Design $ 7,170 Structural Engineer $ 12,854 Mechanical Engineer $ 25,452 Electrical Engineer $ 18,247 Cost Estimator $ 4,510 Mark -up 10% $ 8,599 SUBTOTAL - Consultants Fee for Design Development , Including Mark -up $ 94.586.80 SUBTOTAL - Fee for Design Development , including expenses $ 174,866.80 Page 6 Architects Alaska, Inc. 900 W. 5th Ave. Suite 403 Anchorage, Alaska 99501 -2029 907.272.3567 907.277.1732 fax architectsalaska.com 191 E. Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.373.7503 907.376.3166 fax Fee Calculation Worksheet n Arc Alaska® Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Phase VI Construction Documents Architectural Labor Fee fr u_ u_ u_ 0- u_ LL u_ u_ u_ u_ 0 Q Q Q Q Q Q Q Q Q Q w - F - - - F F F F O rn N 01 N m N 0 01 01 0) w e' Q Q Q Q Q Q 4 Q Q Q W O 0, Z Z Z Z Z Z Z Z Z Z >- 0 0 0 Q 2 3 0 0 0 0 0 0 0 0 0 0 O K Q F Q co co 0 - r/1- CI) N 01 0) 01 0) F J F F O. CD d t/) X U) L N> N> rn> N> N> tn - tn= tn- m U co re U w U LLW LL W LL w LL W LL W LL W "- W LL W LL W LL ur o I 2o Z O Z K O> 0> 0> 0> O> 0> 0> 0> 0> 0> 0 0 cc 2o. Task No. Task Description a s a 2 a_1 cow Mw a- _ a w a_i a w cow a_i a_1 _? 1 y ¢ m 5.1 Planning Meetings (2- trips) 16.00 16.00 5.1.01 Code Analysis 4.00 24.00 5.1.02 Site Design 1.00 8.00 12.00 5.1.03 Building Systems 1.00 40.00 5.1.04 Floor Plan 1.00 40.00 40.00 5.1.05 Enlarge Floor Plans 1.00 40.00 40.00 5.1.06 Refected Ceiling Plan 1.00 32.00 40.00 5.1.07 Roof Plan 1.00 12.00 12.00 5.1.08 Building Elevations and Sections 1.00 12.00 12.00 5.1.09 Wall Sections 1.00 40.00 40.00 5.1.10 Interior Elevations 1.00 40.00 40.00 5.1.11 Door and Finish Schedule 1.00 8.00 8.00 5.1.12 Interior Details 1.00 48.00 80.00 5.1.13 Technical Specs 4.00 48.00 5.1.14 Quality Control /Coordination 40.00 40.00 5.1.15 Cost Estimate 2.00 ' Subtotal H Hourly Rate I $ 7 I $ 180 I $ 0 0I $ 1 0 0 01 $ 13 0 $ 450 0 $ 110 $ 1 I $ 0 90 I $32480 I $ 0 7 0 $ 0 60 I $ 0 85 I $ aool Direct Labor by Position $15,000 $- $- $- $- $54,000 $ - $ - $ - $25,920 $ - $ - $ - $- Total Hours 849.00 Hours Architectural Labor Fee $ 94,920.00 Phase VI Reimbursable Expenses Coat of all expenses plus markup $ - Mark -up 5% $ - Subtotal - Expenses for this Phase $ - Phase VI Consultant Fees Civil Engineer $ 34,025 Landscape Design $ 8,720 Structural Engineer $ 9,788 Mechanical Engineer $ 24,590 Electrical Engineer $ 23,483 Cost Estimator $ 4,510 Mark -up 10% $ 10,512 SUBTOTAL - Consultants Fee for Construction Documents , including Mark -up $ 115,627.60 SUBTOTAL - Fee for Construction Documents , including expenses $ 210,547.60 Page 7 Architects Alaska, Inc. 900 W. 5th Ave. Suite 403 Anchorage, Alaska 99501 -2029 907.272.3567 907.277.1732 fax architectsalaska.com 191 E. Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.373.7503 907. 3763166 fax Fee Calculation Worksheet ... Ak ka. Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Phase VII Bidding Architectural Labor Fes u. U a LL LL LL LL LL LL LL LL LL W H H H H H H H H H H Q W 00 01 ra to N 00 (n N co W CO m o. 0 0 0 0 0 0 0 0 0 0 O O kV. dU < N X N K N> 0> y > rn> wwa> co E 00 = y _ m O U N 5 ui 5 LL FL' -, W J IWL J W J LL _j W J IWL J bu_ J Li IJ J cc Z 2 O z z ce > > > > > > > > > > 0 K a O O cc O 0 O O O O O O Task No. Task Description a s a 2 a_j a w a J a J _ a J a J a w u w a w a w ? h CO 5.1 Pre -bid Meeting (1 -trip) 8.00 8.00 5.1.01 Contractor Inquiries 4.00 40.00 5.1.02 Addenda 4.00 40.00 8.00 5.1.03 Bid Opening (1 -trip) 8.00 8.00 ' Subtotal Hourly Rateurs 1 $ 2200 I $ 180 0.001 $ 1 00I $ 1 0 $ 130 0.001 $ 9 1120 I $ 110 0.001 $ 100 I $ awl $ B 0 0I $ 0 0 0I $ 0 0 0I $ 0 85 I $ 0 .001 Direct Labor by Position $4,800 $- $- $- $- $11,520 $- $- $- $640 $- $- $- $- Total Hours 128.00 Hours Architectural Labor Fee $ 16,960.00 Phase VII Reimbursable Expenses Cost of all expenses plus mark $ - Mark -up 5% $ - Subtotal - Expenses for this Phase $ - Phase VII Consultant Fees Civil Engineer $ 3,230 Landscape Design $ 525 Structural Engineer $ 1,050 Mechanical Engineer $ 2,918 Electrical Engineer $ 3,067 Cost Estimator $ - Mark -up 10% $ 1,079 SUBTOTAL - Consultants Fee for Bidding , including Mark -up $ 11,869.00 SUBTOTAL - Fee for Bidding , including expenses $ 28,829.00 Page 8 Architects Alaska, Inc. 900 W. 5th Ave. Suite 403 Anchorage, Alaska 99501 -2029 907.272.3567 907.277.1732 fax architectsalaska.com 191 E. Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.373.7503 907.376.3166 fax Fee 'Calculation Worksheet Architects Alaska® Kodiak Island Borough - Long Term Care Facility Job No.: 10048.01 Phase VIII Construction Admin. Architectural Labor Fee H LL LL LL LL LL LL LL LL LL LL co 0 F F F F F F F F F 0 _1 1 co co N m 41 co co N W cd cc lC a a 4 4 4 4 Q 4 4 Q 0 0 0- Z Z Z Z Z Z Z Z Z Z 0 � - 3 3 O O O O O 0 O O O 0 p p cn 1 d_ 0 0 o c o o 25 o > N N 00> N OE y- 0 _ 40 W CCOO 0 w p W LL W J W W J W LL 4 W J W J W CC Z _ Z O LL W W it W 0 W 0 W LL W W W W 0- W 0 W 0 0 > a. ZO Z0 O 0 0 O 0 O> 0 O 0 0 OOZY O W E cc Task No. Task Description a_ a_ E OW C. W W W o: W 0_ J Ir J a. W 0 -W n. J Will 1 4. - LULU OD p a LL a� a a _i a _i a LL _ a a __t o. _i a a F VJ 4 co 5.1 Pre - Construction Meeting (1 -trip) 8.00 8.00 5.1.01 Contractor RFIs (18 months) 40.00 468.00 5.1.02 Submittal Review 20.00 120.00 60.00 5.1.03 Close Out 8.00 24.00 ' Subtotal Hours 1 76.001 0.001 0.001 0.001 0.001 620.001 0.00 0.001 0.001 60.001 0.001 0.001 0.001 0.00 Hourly Rate $ 200 $ 180 $ 150 $ 140 $ 130 $ 120 $ 110 $ 100 $ 90 $ 80 $ 70 $ 60 $ 85 $ 551 Direct Labor by Position 815,200 $- $- $- $- $74,400 $- $- $- $4,800 $- $- $- $- Total Hours 756.00 Hours Architectural Labor Fee $ 94,400.00 Phase VIII Reimbursable Expenses Cost of all expenses plus markup $ - Mark -up 5% $ - Subtotal - Expenses for this Phase $ - Phase VIII Consultant Fees Civil Engineer $ 8,970 Landscape Design $ 2,010 Structural Engineer $ 6,810 Mechanical Engineer $ 16,491 Electrical Engineer $ 18,258 Cost Estimator $ Mark-up 10% $ 5,254 SUBTOTAL - Consultants Fee for Construction Admin. , including Mark -up $ 57,792.90 SUBTOTAL - Fee for Construction Admin. , including expenses $ 152,192.90 Page 9 Architects Alaska, Inc. 900 W. 5th Ave. Suite 403 Anchorage, Alaska 99501 -2029 907.272.3567 907.277.1732 fax architectsalaska.cmn 191 F. Swanson Ave. Suite 203 Wasilla, Alaska 99654 -7025 907.373.7503 907.376.3166 fax KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 13.A.2 TITLE: Contract No. FY2010 -10 Second Extension of the Recycling Contract with Threshold Services Inc. SUMMARY: The Kodiak Island Borough's landfill enterprise fund is financed through user fees. These revenues cover costs for the landfill operation, compliance, disposal costs, and community recycling efforts. Threshold Services, Inc., a private non - profit entity, maintains a receiving, handling, processing, storage, and marketing operation for recyclable materials in Kodiak for shipment to markets off- island. Threshold achieves this through their goal to provide work and training for persons with disabilities or who are chronically not employable; a valued community service. The KIB recyclable material includes those items brought by the public to various collection stations, Threshold's location on Von Scheele, community cardboard dumpsters, as well as the material picked up by Threshold at various business locations. This contract extension obligates KIB to make payment to Threshold based on the amount of recyclables shipped off island at the same rates, and under the same conditions as the underlying existing contract. The proposed FY2012 landfill budget includes $281,450 for Recycling Services, which includes funds to support public outreach expenses. FISCAL NOTES: Account No.: 530 -731 450 -510 Amount Budgeted: $281,450 Expenditure Required: estimated amount $250,000 APPROVAL FOR AGENDA: ‘ , tzre-if RECOMMENDED MOTION: Move to authorize the manager to execute the optional second one -year extension for Contract No. FY2010 -10 with Threshold Services, Inc. of Kodiak, Alaska for a time and material contract estimated to be $250,000. AMENDMENT NO. 2 TO CONTRACT FY2010 -10 BETWEEN KODIAK ISLAND BOROUGH AND THRESHOLD SERVICES, INC. EXTENSION OF CONTRACT TO ENTER INTO OPTION YEAR TWO JULY 1, 2011— JUNE 30, 2012 This amendment becomes part of the recycling services contract, FY2010 -10 between the Kodiak Island Borough and Threshold Services, Inc. dated July 2009. 1. Exercise Option Year Two in the contract agreement from July 1, 2011 — June 30, 2012. Compensation for contract will be as per original contract agreement. KODIAK ISLAND BOROUGH THRESHOLD SERVICES, INC. By: By: Rick L. Gifford Ken Reinke Borough Manager Executive Director Date: Date: By: ATTEST: Woody Koning, Director Nova M. Javier, MMC Engineering & Facilities Borough Clerk AGREEMENT FOR RECYCLING SERVICES an201 THIS AGREEMENT made this 17 day of July 2009 by and between the Kodiak Island Borough (MB) and Threshold Services, Inc., hereinafter called the Contractor. WITNESSETH: That the KIB and Contractor for the consideration hereinafter recited agree as follows: Project. The Contractor agrees to perform services which shall be defined by the following and any additional specifications and addenda thereto which are signed by the parties or incorporated herein as part of this Agreement, which documents are hereinafter referred to as the Contract Documents. The essential project activities include the Contractor's RFP Proposal dated June 26, 2009 and it is included as Appendix I as additional information regarding this Agreement. The Contractor will provide all labor, equipment, personnel, scheduling, routes, quarterly reports, and payment invoices in a timely manner as outlined in this Agreement. The Contractor agrees to perform all services necessary for the processing and shipment of recyclable materials within the city and borough limits. The KIB will continue to cover costs associated with tipping the six cardboard recycling dumpsters that are received by the Contractor. Recyclable material includes paper, cardboard, aluminum, plastics, etc. Recyclable material does not include large metal items such as vehicles, parts of vehicles, appliances or home construction type of siding. Contractor will implement the processing methods and collection based upon its RFP Proposal and cover all costs associated with Contractor's collection and handling of recyclable materials. 1. Duration of Agreement. The term of this agreement is for one (1) year with two (2) one - year (1 -year) extension options. The agreement will start on July 1, 2009. If one or both extension options are exercised KIB and the Contractor agree to evaluate and/or negotiate an increase /decrease due to inflation. 2. Project Manager. The project manager shall be the KIB's Environmental Specialist in the Engineering and Facilities Department of the KIB or KIB Manager's designee. 3. Compensation. The KIB agrees to pay to the Contractor as compensation for services under the following payment schedule: (a) $325 per ton up to 866 tons. (b) If tonnage processed exceeds 866 tons KIB and Contractor will negotiate a rate for the additional tonnage. Recycling Agreement July 2009 Final Page I of 14 The KIB will continue to cover costs associated with tipping the six cardboard recycling dumpsters that are received by the Contractor. 4. Payment. All requests for payment shall he for recyclables shipped unless otherwise agreed to by KIB and Contractor. Contractor will provide the KIB with certified scale records indicating the weight of recyclable materials shipped off the island to market or processor with their monthly invoice. Weight records will be in a format as required and acceptable to the KIB to include a print out of each certified scale entry invoiced. Typical information to be included in an Excel spreadsheet format includes, but is not limited to: material type, weight, shipping date, shipping manifest number, shipping manifest, amount paid or received from market or processor, and source of the recyclable material. Shipping manifest, amount recycled and residual amount disposed of will be used to verify invoiced amounts. Payment will be based on the amount recycled and not the amount collected or dropped off for processing. Contractor will be responsible for monthly reporting and disposal of all residual waste materials not recycled. The Contractor shall provide documentation that satisfies KIB and will provide easily understandable and reproducible forms of back up information that is accurate and does not require much review time by KIB. The Contractor shall provide any additional information to KIB which may be reasonable in support of any payment request. Monthly invoices and backup shall be delivered to KIB no later than the end of the month and shall be paid within thirty (30) days from the date of the invoice unless KIB shall notify the Contractor in writing of its reason for not making payment of the sums requested. 5. Collection Plan. Contractor will adhere to the collection plan and processing methods based upon its RFP Proposal and will include service locations being left in a neat and orderly manner and Personnel being courteous and professional. 6. Equipment & Personnel. The Contractor shall identify the equipment to be used in the collection and processing of recyclable material. This identification shall include the minimum following information (a) Equipment type, (b) Equipment quantities, (c) Availability of backup equipment. The Contractor is to identify the number of personnel necessary to meet the requirements of this Agreement. Personnel listed should include management, supervisory, customer service, equipment operators, collection personnel, etc. 7. Final Disposition of Recyclable Materials. It is the responsibility of the Contractor to ensure that collected material is processed and recycled. To this end the Contractor is to document the final disposition of the collected material as part of the quarterly reporting requirement. Recycling Agreement July 2009 Final Page 2 of 14 • 8. This section of the quarterly report will include at least the following details: (a) A written description of the final disposition of each of the collected material types. For example, a list of the mills where fiber materials were shipped, (b) The type of material shipped, (c) Contact names and telephone numbers of brokers, mills, etc. All recyclables must be recycled for manufacture into usable products. 9. Documentation. Contractor shall maintain throughout the duration of the Agreement plus three (3) years, documentation on all of the services provided. Contractor shall maintain records to substantiate all work performed and fees requested. Such records shall include, but not be limited to, daily records on the pounds of processed recyclables, shipment records and location of recyclable pick up locations etc. Copies or portions of this documentation may be requested by KIB to be supplied with Contractor's monthly requests for payment. 10. Records and Reporting. (a) Records. Contractor will collect and record, at a minimum, the following information daily, indicating the day of the week and date: (i) Tonnage: Tons. of Recyclables - weight of each load (gross, tare and net); receipts from the Recyclables Processing Facilities. (b) Reports. Contractor will include the following information in its Quarterly Report as described in the KIB RFP and Contractors RFP Proposal: a summary of the Records for Tonnage; and any additional information requested by KIB. When 75% of 866 tons is achieved (which is equivalent to 650 tons) Contractor will notify KIB to begin evaluation for further processing. (c) Inventory. Contractor will submit its inventory of Service Assets to include: (i) a general description of its maintenance yards, facilities, drop off locations etc.; the Office and any other administrative and customer service offices, (ii) Vehicles described by type (i.e. manufacture and model number for cab, chassis and body; and descriptive notation said as front end loader, compactor etc.), number, DMV license number, the age of the chassis and body; type of body (open-top, closed etc.); type of fuel used; the date of acquisition; the maintenance and rebuilt status; lease or installment purchase information. 11. Communication. All official communications from Contractor to KIB regarding this Agreement will be directed to the Project Manager. 12. Residual Waste. Any waste collected or generated during processing that is not recyclable is the responsibility of the Contractor to properly dispose of. This entails obtaining a MB Sanitation account for a commercial dumpster. Dumpster size to be determined by Contractor and KIB's Solid Waste Collection Contractor. Recycling Agreement July 2009 Final Page 3 of 14 • 13. Recyclables Processing and Marketing. (a) Recyclables Processing Facility - Selection By Contractor. Contractor will transport and deliver Recyclables to the Recyclables Processing Facility. Contractor will cause the Recyclables Processing Facility to process and market Recyclables. Promptly upon direction of KIB, Contractor will provide KIB with documentation satisfactory to KIB demonstrating availability of Recyclables processing capacity at the Recyclables Processing Facility for the Term. Contractor may change its selection of Recyclables Processing Facility and notify KIBA within 30 days of doing so. If the Recyclables Processing Facility is wholly or partially inoperable for any reason, including Uncontrollable Circumstances, Contractor will make other arrangements to process Recyclables or to transport the Recyclables to the Recyclables Processing Facility without increase of the Contractor Compensation dcspite any consequent additional costs to Contractor. (b) Facility Information. Contractor will attach to Contractor Documentation information relating to the Recyclables Facility, including: (i) name of their respective owner and operator; (ii) address; (iii)contact Person and telephone number; and 14. Service Standards. Contractor will provide Service in accordance with the following provisions: (a) Litter, Spills and Leaks. (i) Litter. Contractor will ensure that each Collection Vehicle carries a broom and shovel at all times for this purpose. (ii) Material Spills. Contractor will transport Recyclables only in covered Vehicles. Contractor will prevent materials from escaping, dropping, spilling, blowing or scattering from Vehicles during Collection and transportation. Contractor will immediately clean up any materials that are dropped, blown, spilled, scattered, or tracked onto any alley, street or public place. (iii) Liquid Leaks. During Collection and transportation, Contractor will also prevent oil, hydraulic fluid, paint or other liquid from leaking out of Vehicles. Contractor will ensure that each Collection Vehicle carries petroleum absorbent materials. Contractor will immediately cover leaked fluids with absorptive materials, remove those materials from the ground and apply a cleaning agent to cleanse the soiled spot. Contractor will assure that no hydraulic fluid or other liquid leaks from any Vehicle onto the pavement. If a leak does occur, Contractor will immediately clean it up. Recycling Agreement July 2009 Final Page 4 of 14 (b) Customers' Privacy. Contractor will strictly observe and protect Customers' rights of privacy. Contractor will not reveal information identifying individual Customers or the composition or contents of a Customer's waste stream to any Person (other than the KIB) unless upon the authority of a court of law, by Applicable Law or by valid authorization of the Customer, and will use Reasonable Business Efforts keep that information confidential among staff and its consultants. This provision will not be construed to preclude Contractor from preparing, participating in or assisting in the preparation of waste characterization studies or waste stream analyses that may be required by Applicable Law. In addition, Contractor will not market, sell, convey, or donate to any Person any list with the name or address of Customers. The rights accorded Customers pursuant to this Section are in addition to any other privacy right accorded Customers pursuant to Applicable Law. Contractor will use Reasonable Business Efforts to keep information with respect to Customers and Customer Service information (such as accounts serviced, Containers, special services, Recyclables inventory, sales of Recyclables and contaminants) confidential among staff and its consultants, if any, as permitted by Applicable Law. (c) Vehicles and Drivers. (i) Leak -proof Vehicles. Vehicles used in Collection or transportation of Recyclablcs must have watertight beds of metal or impervious material that can be cleaned. (ii) Vehicle Identification. Contractor will ensure that its name, telephone number indicating that the Vehicles are owned and operated by Contractor. (d) Facilities. (i) Offices. Contractor will maintain an administrative office (the "Office ") located in the KIB or City of Kodiak (COK) at the address provided in Contractor Documentation. (ii) Operations Yard. If Contractor sites its operations and maintenance facilities in the KIB or COK, it will do so in accordance with Applicable Laws, including zoning laws, with ample ingress and egress for Vehicles. Contractor will maintain its facility in a neat, clean and presentable manner, including regular sweeping of related grounds for litter. Regardless of location, the KIB may enter operation and maintenance facilities during Office Hours and observe, inspect and review Contractor's operations therein. (e) Pavement and Utilities. Contractor is responsible for damage to pavement and driving surfaces if Collection Sites are located on public or private property, other than ordinary wear and tear, if the damage is the result of vehicles exceeding the maximum weight limits allowed by Applicable Law or Contractor's negligent operation of vehicles. Customer or KIB may direct Contractor to promptly repair or replace damaged driving surfaces or utilities or repair and replace them itself or through a third party, to satisfaction of Customer or KIB, as the case may be. Recycling Agreement July 2009 Final Page 5 of 14 • Contractor will reimburse Customer for his or her costs of repair or replacement and KIB or COK the Reimbursement Costs of repair or replacement. Contractor is responsible for damage to public and private utilities, whether located on public streets or property or private property, if damage is the result of the inattention, carelessness or negligence of Contractor. (0 Damage To Property and Personal Injury. Contractor will not cause damage to property or personal injury. At its sole expense, Contractor will repair or replace to the satisfaction of the owner of damaged property, any physical damage to public or private property and will reimburse to the satisfaction of an injured individual, the cost of any personal injury caused by the negligent or willful acts or omissions of Contractor. KIB may refer all complaints of damage or injury to Contractor as a matter within Contractor's sole responsibility. Notwithstanding any rights the MB has for breach of contract, disputes between Contractor and Persons as to damage to private pavement or other property or to injury are civil matters between the Contractor and that Person, and the Person may institute suits with respect thereto as allowed by law. Promptly upon receiving notice of any damage to Customer's property by phone or other medium, Contractor will record that information and determine whether or not the damage to Customer's property was caused by the inattention, carelessness or negligence of Contractor's employees. If Contractor determines that it was responsible for the damage, within 3 days of making its determination, Contractor will reimburse Customer his or her Direct Costs of repair or replacement of damaged property. Contractor will provide KIB with a copy of the recorded damage log in its Monthly Report. 17. Right to Audit. Contractor shall maintain complete and accurate records, kept in accordance with generally accepted accounting standards, of all of Contractor's costs that are chargeable to MB and shall retain such records for at least three (3) years after completion of the contract. Contractor shall also maintain records of customers served. KIB shall have the right, at any reasonable time, to inspect and audit those records during the course of work and throughout the three (3) year retention period. Contractor shall accommodate such review at no additional cost. Contractor shall incorporate this requirement in all contracts with third parties to which this work may be subcontracted. 18. Indemnification. The Contractor specifically obligates himself to pay for all materials fumished and services performed under this Agreement. Contractor shall indemnify and hold MB, its elected officials, officers, and employees free and harmless from all losses, damages, expenses, judgments, liens, claims, suits, demands, or liabilities of any kind, including reasonable attorneys' fees, for injury or death to persons, or loss, or damage to property arising out of Contractor's performance of this contract. Such indemnity shall not cover losses, damages, expenses, judgments, liens, claims, demands, or liabilities that are caused by the sole negligence of KIB. Recycling Agreement July 2009 Final Page6of 14 • Contractor shall be given notice of any suit, claim, or demand within a reasonable time after MB acquires knowledge thereof, and shall be authorized to defend the same without cost to KIB (saving that KIB shall pay its own counsel fee if it wishes to have separate representation in any suit). Contractor shall be given all information and assistance that it may reasonably require to defend the action. No compromise or settlement of any such suit, claim, or demand shall be entered into until the written notice of Contractor has been given to KIB. 19. Insurance. A. General Insurance Provisions. i. Contractor shall not commence with work under this contract until it has obtained the insurances required under this section. ii. All coverage shall be with insurance carriers licensed and admitted to do business in the State of Alaska. iii. All coverage shall be with insurance carriers acceptable to KIB. iv. Proof of Insurance Coverage: Contractor shall provide MB, at the time the contract is returned for execution, Certificates of Insurance and/or policies, acceptable to the KIB, as listed below. a. Two (2) copies of Certificate of Insurance for Workers' Compensation Insurance; b. Two (2) copies of Certificate of insurance for Commercial General Liability Insurance; c. Two (2) copies of Certificate of Insurance for Vehicle Liability Insurance; d. If so requested, Certified Copies of all policies shall be furnished. v. Continuation of Coverage: If any of the above coverages expire during the term of this contract, Contractor shall deliver renewal certificates and/or policies to KIB at least ten (10) days prior to the expiration date. B. Specific Insurance Provisions: Contractor shall at all times, at its own expense, keep in force the following described insurance for protection against the claims of employees or other persons, insuring both the Contractor and the KIB against liability that may accrue against them or either of them in connection with Contractor's performance under this assignment. i. Workers' Compensation Insurance: the Contractor shall procure and maintain during the life of this contract, Workers' Compensation Insurance, disability benefits and other similar employee benefit acts including Employers' Liability Coverage, in accordance with all applicable statues of the State of Alaska. ii. Commercial General Liability Insurance: The Contractor shall procure and maintain during the life of this contract, Commercial General Liability Insurance on an "Occurrence Basis" with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury • and Property Damage. • • Recycling Agreement July 2009 Final Page 7oft4 iii. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract, Motor Vehicle Liability Insurance, including applicable No- Fault coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non -owned vehicles, and all hired vehicles. iv. Additional Insured: The following shall be Additional Insureds: The KIB, and including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees and volunteers. This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional Insureds, whether other available coverage be primary, contributing or excess. v. Cancellation Notice: Workers' Compensation Insurance, Commercial General Liability Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: "Sixty (60) days Advance written notice of cancellation or non - renewal shall be sent to: Tracy Mitchell, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, AK 99615. a. If Contractor fails to comply with the insurance requirements of this Agreement, the KIB may terminate the Agreement; b. Contractor covenants to maintain all insurance policies required in this Agreement for the period of time in which a person may commence a civil action as prescribed by the applicable statues of limitations. The coverage required by this Agreement shall over all claitns arising in connection with the performance of Contractor under this Agreement, whether or not asserted during the term of this Agreement and even though judicial proceedings may not be commenced until after the expiration of this Agreement; c. If Contractor is self - insured the KIB will require a statement to that effect and; d. Certificate of Insurance for liability and errors and omissions insurance, especially for Contractor acting as agent (n/a if self insured). 18. Claims. (a) Payments for work performed under this Agreement will equal the value of the work done by the Contractor at the agreed price; provided that the Contractor is not indebted to the KIB or anyone else for professional services, fringes, taxes, supplies, materials, equipment, rental or other proper charges against the services covered by this Agreement. (b) The Contractor must notify the KIB or its agent of any and all claims for costs in excess of the contract amount within ten (10) days of incurring such cost. 19. Changes and Modifications. (a) The KIB may, at any time by written order signed by the Borough Manager, or his designee, of the KIB, make changes in the specifications for services hereunder or in the Recycling Agreement July 2009 Final Page 8 of 14 project schedule. Any additions or reductions to the amount of this Agreement resulting from authorized changes whether initiated by Contractor or the KIB must be agreed upon in writing by both parties hereto, subject to the contract and sale provisions of the KIB Code. (b) The cost or credit to the KIB resulting from a change in the services or in the project schedule shall be determined as follows: (1) by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation or; (ii) by the fees stated in the Contract Documents or subsequently agreed upon. 20. Prosecution of Work. The Contractor shall prosecutc the work in a prompt and diligent manner whenever such work or any part of it becomes available, in order to promote the general progress of the entire Project. Upon written request by the KIB, the Contractor shall furnish to the KIB such evidence as the KIB may require relating to the ability of the Contractor to complete the Project. 21. Approvals. The Contractor shall obtain and pay for all permits, licenses and official inspections made necessary by his work, and shall comply with all laws, ordinances and regulations bearing on his work and the conduct thereof. 22. Stop Work. (a) If the Contractor fails to correct defective services as required herein or persistently fails to carry out the project in accordance with the Contract Documents, the KIB, by a written order signed personally or by an agent may order the Contractor to stop work, or any portion thereof, until the cause for such order has been eliminated; however, this right of the KIB to stop work shall not give rise to any duty on the part of the MB to exercise this right for the benefit of the Contractor or any other person or entity. (b) If the Contractor defaults or neglects to carry out the work in accordance with the Contract Documents and fails within fourteen (14) days after receipt of written notice from the KIB to commence and continue correction of such default or neglect with diligence and promptness, the KIB may, after seven (7) days following receipt by the Contractor of an additional written notice and without prejudice to any other remedy it may have, make good such deficiencies but use its best efforts to mitigate the cost of curing such default. In such case a deduction from the payments then or thereafter due the Contractor the cost of correcting such deficiencies, including compensation for Borough staff's additional services made necessary by such default, neglect or failure. 23. Withholding Payments. KIB shall have the right to withhold from payments due Contractor such sums as necessary, in KIB's sole and exclusive opinion, for the purposes listed below in this section. Action taken under this section shall not affect other rights or remedies of MB granted by other provisions of this agreement or by law; and do not relieve Contractor from the consequences or liabilities arising from Contractor's acts or omissions. (a) To protect KIB against any loss or damage that may result from the events listed in this section and any other negligence or unsatisfactory work by Contractor; (b) Failure of Contractor to perform or abide by an obligation under the contract; (c) Claims against Contractor or MB related to Contractor's performance of work; Recycling Agreement July 2009 Final Page 9 of 14 • this section. Action taken under this section shall not affect other rights or remedies of KIB granted by other provisions of this agreement or by law; and do not relieve Contractor from the consequences or liabilities arising from Contractor's acts or omissions. (a) To protect KIB against any loss or damage that may result from the events listed in this section and any other negligence or unsatisfactory work by Contractor; (b) Failure of Contractor to perform or abide by an obligation under the contract; (c) Claims against Contractor or KIB related to Contractor's performance of work; (d) Damages by Contractor to others not adjusted; • (e) Failure of Contractor to make proper payment to Contractor's employees, material suppliers, or subcontractors; and (t) Probable filing of a claim against KM or Contractor. (g) The application for payment misstates the amount of services completed; (h) The methodology used to document services completed is unsatisfactory; (i) Defective services not remedied; (j) Third party claims filed or reasonable evidence indicating probable filing of such claims; (k) Failure of the Contractor to make payments properly to consultants and subcontractors or for professional services, materials or equipment; (1) Persistent failure to perform the services in accordance with the contract documents. 26. Reimbursement of Cost. If KIB spends more than 2 hours in the aggregate to work out submitted invoices, or more than one hour in any week (Monday through Friday) working out submitted invoices, Contractor will reimburse KIB the KIB's Reimbursement Costs in connection therewith within 10 days of the KIB's presentation of an invoice therefore. 27. Time. (a) Definitions: (i) unless otherwise provided, the contract time is the period of time allotted in this Agreement. (ii) the date of commencement of the project is the date established in this Agreement as set forth above. (iii) the term "day", as used in the Contract Documents, shall mean calendar day unless otherwise specifically designated. (iv) all time limits set forth herein are of the essence in this Agreement. 28. Termination and Default. (a) If the Contractor is adjudged a bankrupt entity, or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency, or if he refuses or fails, except in cases for which extension of time is provided, to supply enough properly skilled professionals or proper services, or if he fails to make prompt payment to subcontractors or for materials or labor, or persistently disregards laws, ordinances, piles, regulations or orders of any public authority having jurisdiction, or otherwise is guilty of a violation of a provision of this Agreement, then the KIB may, without prejudice to any right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of all materials and documents prepared by the Contractor in connection with the Project, and Recycling Agreement July 2009 Final Page 10 of 14 • • upon application, and this obligation for payment shall survive the termination of the Contract. (c) KIB shall have the right to terminate this Agreement at its sole discretion at any time upon thirty (30) days written notice given to Contractor. In the case of early termination, a final payment will be made to Contractor upon approval by the Project Manager of invoices for costs incurred to date of termination and a written report describing all work performed by Contractor to date of termination. 29. Breaches, Defaults, Damages and Other Remedies. (a) Certain Breaches and Damages. Contractor will pay the following liquidated damages for each of the corresponding breaches. Reference to "failure" refers to each instance of specified breach of Performance Obligation and not for aggregate instances of those breaches. Collection Reliability 1 Disposing of Recyclables $100 2 Failure to Properly Dispose of Residual Waste in accordance with # 14 $300 of this Agreement Customer / KIB Responsiveness 2 Failure to maintain telephone service based upon at least 3 calls within $75 /day one week or 10 calls within one month made and certified by the KIB Project Manager 3 Failure to maintain any Service Standards as described in accordance 5150 /day with # 16 of this Service Agreement 4 Failure to timely allow MB to inspect, audit or copy Records S 1 50/day Reporting. If Contractor does not timely submit the applicable information, documentation or complete report or incorporate comments, additions and corrections made by the MB within 5 days of receipt of those comments, additions and corrections, it will pay the following liquidated damages. MB may assess the following amounts of liquidated damages for each late day. 5 Quarterly Reports $100.00/ day 30. Assignment. This Agreement shall not be assigned by operation of law or through negotiated Agreement by the Contractor without the written permission of MB. However, subcontracting portions of the Project to be performed pursuant to this Agreement shall not be considered an assignment for the purposes of this Agreement. The Contractor shall not subcontract any work to be performed or any materials to be furnished in the performance of the Contract without the prior written consent of the Owner. If the Contractor shall subcontract any part of this Contract, the Contractor shall be fully responsible to the Owner for the acts and omissions of his Subcontractor and of the persons either directly or indirectly employed by the Subcontractor, as he is for the acts and omissions of himself and of persons directly employed by him. Nothing contained in this Contract shall create any contractual relation between any Subcontractor and the Owner. Recycling Agreement July 2009 Final Page l I of 14 • • 31. Waiver. Failure of the KIB or the Contractor to enforce a specific section of this Agreement against one another or to enforce a particular demand of the KIB or the Contractor made pursuant to the terms of this Agreement shall not effect a waiver of any of the KIB's or the Contractor's rights and powers as set forth in this Agreement. 32. Correcting Deficiencies and Dispute Resolution. (a) Correcting Deficiencies: A deficiency in Contractor's work that is noted by KIB shall immediately be corrected to the satisfaction of KIB. KIB's interpretation or decision is binding on Contractor, subject to the following dispute resolution provisions of this Agreement. (b) Dispute Resolution: The Borough Manager shall at the request of Contractor, decide any dispute arising under this contract which is not disposed of by agreement between Contractor and KIB's Project Manager. The Borough Manager shall reduce their decision to writing and furnish a copy to Contractor. The Borough Manager reserves the right to make a written request to Contractor at any time for any additional information needed to make their decision. The decision of the Borough Manager shall be final and conclusive unless, within thirty (30) days from the date of receipt of such copy, Contractor • mails or otherwise furnishes to the Kodiak Island Borough Assembly, a written appeal. The Notice of Appeal shall include specific exceptions to the Borough Manager's decision, including specific provision of the contract relied upon. General assertions that the Borough Manager's decision is contrary to law or to fact are not sufficient. The decision of the Kodiak Island Borough Assembly shall be rendered within one hundred twenty (120) days of the Notice of Appeal. The decision shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessarily to imply bad faith. 33. Default. Either party shall have the right to terminate this agreement upon notice in writing to the other party. Notices are to be mailed to: Office of the Borough Manager, 710 Mill Bay Road, Kodiak, Alaska 99615 (for notices to KIB) and Threshold Services, Inc., P.O. Box 8709, Kodiak, AK, 99615 (for notices to Contractor) upon the occurrence of any of the following events: (a) Should the other party be declared insolvent or bankrupt, or make an assignment for the benefit of creditors, or in the event that a receiver is appointed or any proceeding is demanded by, for, or against that party under any provision of the Federal Bankruptcy Act or any amendment thereof; (b) Should the other party default in the performance of any agreement made under this agreement and such default shall not be remedied to the noticing party's satisfaction within ten (10) calendar days of the demand. It is understood that significant environmental harm or danger to person or property may result by any failure of performance under this agreement and therefore time is of the essence in this provision for tennination; and (c) Should the business of Contractor be sold, leased, or for any reason pass from the actual supervision or control of its principal agents as of the date of this agreement. Recycling Agreement July 2009 Final Page 12 of 14 Contractor shall not discontinue required service under this agreement without ninety (90) days notice to KIB. The failure of either party to exercise any of its rights under this Agreement for a breach of an obligation created by this Agreement shall not be deemed to be a waiver of such rights nor shall the same be deemed to be a waiver of any subsequent breach. No custom or practice of the parties at variance with the terms of this agreement shall constitute a waiver of any right to demand exact compliance with the terms of this Agreement. In the event suit is filed to enforce any of the terms or conditions of this agreement, the prevailing party shall he entitled to reasonable attomey's fees. In the event of default the Contractor shall allow KIB to use its equipment in order to continue recycling services for a period of up to six (6) months. All contracts, leases, or other documents encumbering or limiting Contractor's interest in such property shall contain this provision. 34. Integration. The Agreement and the referenced documents represent the entire and integrated agreement between the parties hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. 35. Authorized Signatory. Contractor will provide confirmation /certification of current authorized signatories for Threshold Services, Inc. and provide updates to KIB within 10 days of any changes to authorized signatories. 36. Notice. Written notice pursuant to this Contract shall be deemed delivered to either party if hand delivered to a superintendent or officer of a party or mailed to the parties at the following addresses: Kodiak Island Borough Threshold Services, Inc. Office of the Manager P.O. Box 8709 710 Mill Bay Road Kodiak, AK 99615 Kodiak, Alaska 99615 -6398 37. Litigation Assistance. The Scope of Services does not include costs of the Contractor for required or requested assistance to support, prepare, document, bring, defend or assist in litigation undertaken or defended by MB. All such Services required or requested of the Contractor by KIB, except for suits or claims between the parties to this Agreement, will be reimbursed as mutually agreed, and payment for such Services shall be in accordance with Section 5, unless and until there is a finding by a court or arbitrator that the Contractor's sole negligence caused KIB's damage. 38. Certification. The Contractor certifies that it is not debarred, suspended, proposed for debarment or declared ineligible for work with the State of Alaska. Contractor shall notify Recycling Agreement July 2009 Final Page 13 of 14 the KIB within five (5) working days of any such action brought against the Contractor during the term of this Agreement. The terms of this Agreement shall be from July 1, 2009 to June 30, 2010. KODIAK ISLAND BOROUGH CONTRACTOR By: itila� �� By: V��47 n L� Rick L. Gifford, Boro anager , (pri •t name), (sign na fe {� Title: (print t tle) ATTEST: tint 1 , tJ ,0).ND e Niva . Javier, CMC • � � Borough Clerk Q • • G • O atik Recycling Agreement July 2009 Final Page 14 of 14 APPENDIX I Threshold Services Inc. P.O. Box 8709 Kodiak, AK 99615 907 - 486 -6554 June 26, 2009 Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Attn: Rick Gifford, Manager Re: Recycling Processor Request for Proposal Dear Mr. Gifford: Threshold Services Inc. (TSI) is please to submit the attached proposal in response to the mentioned request. TSI registered on the KIB website for the proposal and did not receive any addenda. We have reviewed the RFP and its enclosures and have conducted all necessary due diligence to confirm material facts upon which the proposal is based. TSI warrants and holds firm on the terms of the proposal, the exceptions noted by TSI and our rate for the duration of the RFP evaluation and selection process. TSI is a 501(e) 3 and 509 (a) 2 organization. Our mission is to provide employment and training opportunities, evaluations and reporting to our clients' service providers as requested. TSI has been working in Kodiak since 1984 using our recycling efforts to provide these much needed services. We employ and train persons with disabilities to prepare them for the job market. We have 20 employees at the recycle plant, 15 are disabled workers, The remaining 5 are considered core staff to provide supervision, equipment maintenance and operation as well as shipping and receiving. As the community comes to terms with the environmental impact of the limitations of the landfill, the recycling component of TSI responds to the urgent needs of Kodiak and can be analyzed in dollars and timelines and capacity, but the collateral benefit of hiring Kodiak's disabled population can only be measured in the stories of success told by the people who have gained skills to become productive working members of our community as a result of TSI's commitment to them. • We work closely with service providers such as Hope Community Resources, Tribal Vocational Rehabilitation departments from our local tribal organizations, Providence Kodiak Island Mental Health Center and the State of Alaska Division of Vocational Rehabilitation, and the Alaska Court system. We also work with the Kodiak Island Borough School District's Special Education Department for disabled students to gain life skills training. TSI holds a certificate with the Department of Labor in Chicago which allows us to evaluate client performance and pay sub - minimum wages accordingly. TSI has 6 collection/drop stations located throughout the community for the public to drop off their recyclables. Our service truck makes regular rounds to keep them clean • and empty. The truck then brings the materials back to the recycle plant for sorting and processing for shipment to end markets off the island. We currently service almost 100 different businesses and institutions and provide them with on call pick -up service for the recyclables generated at their locations. That material is also brought back to the recycle plant sorted and processed and then shipped to end markets in Seattle. Our community outreach and education is working very well as can be seen in the rise in recycle volume we have experienced over the last several years. This past year alone, our volume was up almost 26% to just under 2,000,000 lbs of materials processed and shipped to Seattle markets and kept away from our landfill. TSI is continuing to expand our services by providing confidential document shredding; refrigerant evacuation services and collection of cooking oil for recycle as heating oil in our warehouse. We have completed the purchase of our building with the help of a loan and grant combination from USDA and we have received a grant from RCAC to conduct a composting feasibility study. If composting sounds like a viable option based on the feasibility study, many recycled materials that would be collected and shipped off island would have a local use. The Rasmuson Foundation, Denali Commission, RCAC, ALPAR, Kodiak Chamber of Commerce, Kodiak Island Borough, Kodiak Lions Club and our local CHARR are just a • few of our partners. If you have any questions or need further clarification please do not hesitate to call. Sincer y, Chris Lynch President Board of Directors 1. Company Profile Threshold Services Inc. will be the name of the entity that would sign the agreement if we were the successful proposer. We do not do business under any other names. Our primary point of contact for the purposes of this proposal is Chris Lynch, President, Board of Directors. Our business office address is 380 Von Scheele and our operating hours are Monday through Friday 8 to 4:30. This is also where materials will be processed. We are a corporation doing business in the state of Alaska. We are a 501(c) 3 and 509 (a) 2 organization. We have been in business • since 1984. Our corporate officers are Chris Lynch, President, Ellen Simeonoff, Vice President, Gennifer Moreau, Secretary and Maggie Rocheleau, Treasurer. We have 5 core staff and up to 15 disabled workers. There are no other entities involved in this proposal nor is this a joint venture. Our Federal Tax ID Number is 920102916. 2. Management Experience Richie Pillans is our Plant Manager with 4 years of hands on experience at the plant. He is responsible for managing day to day recycling activities including but not limited to assignment of staff, material processing and shipping. Ritchie also researches altemative recycle options and cutting edge technology. He coordinates and manages vendors. He researches other recycling processors. Ritchie coordinates billing, data collection and input. He is an important asset to our organization's success. Chris Lynch, Board President will be our primary contact. She has over 20 years of solid waste experience. She has been involved with TSI in various capacities over the past 10 years. Chris is a civil engineer that has experience in building and operating landfills and other solid waste facilities. TSI Board of Directors offers a broad spectrum of skills. Our board has recycling, management, human resource and community outreach expertise. Board members are always willing to provide input and help when necessary. TSI is currently advertising for an Executive Director. When we have filled that position, that person will become our primary contact. 3. References TSI currently holds the KIB contract. We have provided recycling to the Kodiak Island Borough for over 12 years. Contact person: Tracy Mitchell, Environmental Specialist, 486 -9348. We have also provided recycling services to the USCG. We held this contract for 2 years. Contact person: CWO Steve Allbee, 487 -5320. Prior to an actual contract TSI processed miscellaneous recyclable materials for over ten years from the Base. 4. Regulatory Compliance TSI has complied with federal, state and local environmental regulations. We recently purchased our building with a low income mortgage from the USDA. This financing required a significant environmental assessment be performed. No violations were determined. We also recently completed upgrades to our facility through a grant from the USDA which also required inspections by the State Architect. Once again no violations were found. 5. Technical Proposal Methods of processing TSI will collect and process cardboard, mixed paper /paperboard, newspaper, plastic ( #1 and #2), aluminum cans and office paper. We will collect recyclables from the 6 collection/drop stations located throughout the community for the public to drop off their recyclables. Collection is done with a van truck, driver and one additional laborer and materials are delivered to the plant on Von Scheele Ave. KIB collection contractor will deliver cardboard recycling containers directly to our plant. Materials are separated for processing. Description of proposed markets or processors that will be utilized We currently ship our recycled materials to SEA- DRU -NAR in Seattle, Washington. They are a recycle processor that provides vocational rehabilitation to recovering drug and alcohol abusers. Special equipment We have a Harmony vertical baler for preparing cardboard for shipping. Aluminum, plastic, newspaper and mixed paper are placed on a tipper unit and then dumped into a Harmony automated baler with a conveyor. Plastic is run through a perforator to reduce air space for more efficient shipping. All material is weighed on a certified scale to be properly manifested. Material will be stored prior to shipment Prior to shipment, material will be stored at our Von Scheele facility. 6. Plan to meet Quarterly Benchmarks In order to meet the quarterly benchmarks established in the request for proposal TSI plans to continue to provide the same quality recycling service that we have been providing the community for over 20 years. The amount of recycled materials picked up by and delivered to TSI has increased consistently 10% every year for the past 5 years. TSI provides free of charge recycle event containers to organizations such as the Chamber of Commerce to increase recycling awareness. We have worked with teachers in the various schools to do presentations, give plant tours, etc. to educate children at an early age regarding the importance of recycling. We offer a recycle pick -up program to businesses around town where we pick up recycled materials at their place of business for a fee. We are currently investigating starting a curbside pick up program to further capture more of the recycle market. TSI sees no reason not to expect to process the quantities established in this RFP; we predict those quantities would be exceeded. 7. Rate Proposal TSI has hired the McDowell Group to prepare a cost benefit analysis and business plan for our organization. This plan included an evaluation of our existing costs and fees charged and incurred by TSI and development of a proper fee schedule for services. It was determined that the current rate that TSI is paid is what is necessary for sustainability of our organization. This fee is also fair and reasonable compared with our competitors. We cannot process recyclable materials for less than $380 /ton. 8. Contract Exceptions TSI will only collect recyclable materials from the 6 collection/drop stations located throughout the community. This is a recycling processing services contract not a collection contract. We take exception the $150 /ton and propose $380 /ton. We have done extensive research on this fee and would like to make a presentation of our findings if given the opportunity. TSI believes that the amount of recycled materials processed will exceed the amount specified in the RFP. We would suggest compensation of $380 /ton for materials collected on behalf of the KIB in excess of 866 tons. 1 TSI takes exception to "no rate increase ". If the contract extension options are exercised, TSI would expect a 5% increase per year of extension to the unit rate to compensate for inflation. TSI takes exception to the customer communication section of the draft agreement. A customer service representative was not a requirement listed in the actual request for proposal. While we will provide primary point of contact, we do not offer this type of service, the KIB is our customer. We are not providing individual household services only processing services. TSI takes exception to the Complaint Resolution section of the draft agreement. While we will do our best to address complaints, the KIB is our customer. We are not providing individual household services only processing services. • t � KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 13.B.1 TITLE: Resolution No. 2012 -02 Reestablishing the Fees of the Kodiak Island Borough. t SUMMARY: Prudent financial management dictates that an organization reviews its fees on at least an annual basis. KIBC 3.10.190 Review of service fees. Not less than on the beginning of every calendar year, the finance director shall prepare a list of all fees for services charged by the various departments of borough government. The list shall be submitted to the departments involved for comments concerning the fees and a recommendation as to whether or not the fee or fees should be raised, lowered, or remains the same. The finance director shall submit a report of his findings, including the department comments and recommendations, to the manager for presentation to the assembly. The assembly may, by resolution, raise or lower any fee on the submitted list. Staff has compiled a list of current fees and has recommended several changes to the fee resolution. FISCAL NOTES: N/A Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: % RECOMMENDED MOTION: Move to adopt Resolution No. FY2012 -02. 1 Introduced by: Borough Manager 2 Requested by: Finance Director 3 Drafted by: Finance Director Introduced on: 06/02/2011 4 Adopted on: 5 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY 2012 -02 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 REESTABLISHING THE FEES OF THE KODIAK ISLAND BOROUGH 12 13 WHEREAS, prudent financial management dictates that an organization review its fees on 14 an annual basis; and 15 16 WHEREAS, Kodiak Island Borough Code 3.10.190 ordains that all fees be reviewed on an 17 annual basis; and 18 WHEREAS, it is recognized that if a service or program benefits only a select individual or 19 group of individuals, those individuals or group of individuals should pay for the service; and; 20 and 21 WHEREAS, staff has compiled a list of all current fees; and 22 WHEREAS, staff has recommended changes to the current fee schedule for fiscal year 23 2012 as shown on the attached exhibit; and 24 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK 25 ISLAND BOROUGH: 26 27 SECTION 1: The attached exhibit of schedule of fees become effective July 1, 2011. 28 29 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 30 THIS DAY OF 2011 31 32 KODIAK ISLAND BOROUGH 33 34 35 36 ATTEST: Jerome M. Selby, Borough Mayor 37 • 38 39 40 Nova M. Javier, MMC, Borough Clerk • Kodiak Island Borough Resolution No. FY2012 -02 Page 1 of 1 a, a KODIAK ISLAND BOROUGH FEE SCHEDULE Effective July 1, 2011 Alphabetical section ADMINISTRATIVE SERVICE FEES: Administrative Service Fees 3% of enlitys budget Federal & State Grants Per grant agreement Amount of Grant x Percent Up to $100,000 x 3% - Up to $ 3,000.00 100,000 to 500.000 x 2.5% $2,500.00 - $12,500.00 500,000 to 1,000,000 x 2% $10,000.00 - $20,000.00 1,000,000 and up x 1.5% $15,00000 and up BAYSIDE FIRE STATION COMMUNITY TRAINING CENTER Copy of Fire Reports $25.00 One -half of Training Center, per half day (1-6 hrs, max 49 people) $15.00 One -half of Training Center, per day (6 -10 hrs, max 49 people) $25.00 Full Training Center, per half day (1-6 hrs, max 100 people) $30.00 Full Training Censer, per day (6 -10 hrs, max 100 people) $50.00 Refundable Cleaning Deposit $50.00 Notes: Non -profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of Training Center use fees. BOROUGH CODE OF ORDINANCES Borough Code, Complete $200.00 Supplement Service (Annual Fee) $75.00 Title 15, complete $7.50 First 20 pages free, 0.25 thereafter Title 16, complete First 20 pages free. 0.25 thereafter Title 17, complete - First 20 pages free, 0.25 thereafter BOROUGH RECORDS 2007 Comprehensive Plan (bound copy) $100.00 Audio Recording CD $5.00 Audio Recording (sent by email) no charge Certified copies (does not include copy charges) $5.00 Copy, scan any single file to CD or DVD, per disk. This includes any large scale maps $5.00 Copies, per page First 20 pages free, 0.25 thereafter Comprehensive plans, paper - $25.00 Research Serdce, records recovery (1 hr minimum) also see listed in Mapping and Research Services $40.00 114r- Personnel cost per KIBC 2-40440 Research Sertce, data analysis (1 hr minimum) also see listed in Mapping and Research Services $60.0° /11. Personnel cost per KIBC 2-40 -040 Suwang- PerPage $5.00 GENERAL SERVICES Borough Building Office Rent for 710 Mill Bay Rd (per square foot) $1.85 Borough Building Annex Building for 610 Egan Way (per square foot) $1.10 Copies, per page, general public $0.25 Copies, per page, government and non - profits $0.05 Electronically Reproduced Records in paper First 20 pages free, 0.25 thereafter Interest on miscellaneous accounts - 12% annually New/Transfer Liquor License $1.00 per notice mailed Non - filing or late tiling fee for special taxes (Severance and Bed) $50 per fling NSF Check Fee $25.00 Research Service, records recovery (1 hr minimum) $40.00 /Hr Research Service, data analysis (1 hr minimum) $60.00 /Hr Wire Transfer Fee $25.00 KODIAK FISHERIES RESEARCH CENTER Main Lobby (upstairs /down - fee includes iarge conference room) $250.00 Refundable cleaning deposit, main lobby $300.00 Large Conference Room $50.00 Refundable cleaning deposit, large conference room $50.00 Small Conference Room $40.00 Refundable cleaning deposit, small conference room $30.00 NOTE: Non -profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of KFRC fees. PLOTTED MAPS CO copy of aerial photos $10.00 /path Images /Full Color Plots - bond paper $4.50 /sgft Images /Full Color Plots - photo quality paper $10.00 /sq ft Line drawings $2.00 /sq ft NOTE: No copying or commercial use, except for reference REPRODUCTION AND MAPPING COSTS: • • 2 • Drafting and platting services. (1/4 hr minimum) $4000/Hr Digitized Data of ArcGIS or AUtocad products (per 1 megabyte + cost of disk) $0.10 Full reproduction of tax map $400.00 Includes 3' x 5' base map and unbound (complete book by book copies) Individual page copies (11' x 17') $1.30 /page Xerox Bond Small 18' x 24" 33.00 24" x 24' $4.00 Standard 24' x 36' 36.00 Medium 36 "x 36" 39.00 36" x 48' $12.00 Large 36" x 60' $15.00 36' x 72' 318.00 36' x 84' 321.00 Xerox War Small 18' x 24' $5.00 24' x 24" 36.00 24' x 36' $8.00 Medium 36' x 36' $10.00 36' x 48' 315.00 Large 36" x 60" $20.00 36' x 72" $25.00 36" x 84' $30.00 SPECIAL ASSESSMENT AND PROPERTY TAX FEES Foreclosure/Attorney Fee $4000 actual cost Publication Fee actual cost Interest 12% annually Penalty 10% one time charge Arranged by title section ANIMALS (KIBC 6.04.0]0): TITLE 6 A Animal Control Offenses 1) Cruelty to Animals (KIBC 6.04 010 A -D) a. 1st offense mandatory court appearance b. 2nd offense mandatory court appearance c. 3rd offense mandatory court appearance 2) Contagious animals (KIBC 6.04.020) a. 1st offense $55.00 b. 2nd offense 382.50 c. 3rd offense $110.00 3) Annoying animals (KIBC 6.04.030) a. 1st offense $27.50 b. 2nd offense $55.00 c. 3rd offense 382.50 4) Tethertng (KIBC 6.04.040) a. 1st offense $27.50 b. 2nd offense $55.00 c. 3rd offense 382.50 5) Control of animals (KIBC 6.04 050BD & KIBC 6.04.180A) a. 1st offense 355.00 b. 2nd offense $10.00 c. 3rd offense $110.00 6) Vicious animals (KIBC 6.04.050A) a. 1st offense mandatory court appearance b. 2nd offense mandatory court appearance c. 3rd offense mandatory court appearance ]) Animal littering (KIBC 6.04.060) a. 1st offense $55.00 b. 2nd offense $82.50 c. 3rd offense 382.50 8) Animal identification (KIBC 6.04.0]0) a. 1st offense $2750 b. 2nd offense $55.00 c. 3rd offense $82.50 9) Tag and collar (KIBC 6.04 080) a. 1st offense $27.50 3 • • b. 2nd offense $55.00 c. 3rd offense 582.50 • B. Boarding Fees 1) Small animals (dogs, cats, etc.)(per day) 55.00 2) Large animals (cows. horses, etc.)(per day) 550.00 C License Fees 1) Male dog (per year) 535.00 2) Female dog (per year) 535.00 3) Neuter and spayed dogs (per year) $10.00 4) Duplicate tag (each) 55.00 D. Miscellaneous Fees 1) Rabies vaccinations deposit (partially refundable) 520.00 2) Adoption (includes neuter or spay. rabies shot, license) actual cost SOLID WASTE COLLECTION AND DISPOSAL RATES: TITLE 8 Solid Waste Disposal fees at the landfill site: Appliances Appliances Other. residential no charge Refrigerators, residential no charge Asbestos disposal (Over 10 c.y. -puce to be negotiated with Borough Manager) 5200 min. Batteries Lead acid batteries - residential no charge Lead acid batteries - commercial 56.00 per large, 53.00 per small Lithium batteries 56.00 per large, $3.00 per small Commercal garbage 520,00 min.,$150ten $153.79/ton Construction/demolition ( residential / commercial /industrial /institutional) debris. Any mixed construction ioads that have oreater than 10% metals will not be accepted. 520.00 min, $440/tan $153.79 /ton Fishing gear - line & web only $4504en 5153.79 /ton Equipment usage to off load customer waste 575.00/hour, $75.00 minimum Garbage truck of borough collection contractor $350 /ten $153.79 /ton Garbage truck of United States Coast Guard contractor 3 50/tea 5153.79/ton Household Hazardous Waste -40 pound limit/month No charge Greater than 40 pounds /month 51.004b House trailers (measured per trailers longest dimension) 525/1( Incineration Document Incineration 51.50/Ib, 515.00 minimum Incineration of animals - cremation (up to 200 pounds); separated in incinerator unit, but not always the only animal in the unit. 5200.00 Incineration of animals - euthanized $1.50 /Ib, $15.00 minimum Incineration of medicalfnfectious waste - under 10 pounds 525.00 Incineration of medical /infectious waste - 10 pound and over. 525.00 * 51.50 per pound over 10 pounds Incineration of regulated vessel waste 565001- $2.00 per pound over 101bs. Landfilling of regulated vessel waste .. on Metals 5215.00 /tan (.137/16) Oil Used oil - commercial $3.00 /gal Used oil - residential - 5 gallons /month no charge Greater than 5 gallons /month 81.50 /gal. Residential garbage from a passenger automobile or pickup truck. up to 500 lbs. no charge Residential garbage 501 Ibs or greater $1501ten $153.79 /ton Sludge disposal 5125 /ton Tires - commercial 532.00 min, $4501ten 5153.79/ton Uncovered loads - Additional Charge 535.00 Use of scale to obtain a certified weight $15.00 /ticket Vehicles 5475.00 per vehicle A Governmental customers may be served by a private company by direct negotiation for service. Fees will be set, billed and collected by that company. B Commercial and residential solid waste materials collected by the United States Coast Guard, or its representative, for disposal at the Kodiak Island Borough landfill will be charged at the time of disposal at the rate established in this fee schedule. ' The Kodiak Island Borough will invoice the United States Coast Guard for all or any portion of those fees charged, as agreed upon by the parties. Fees associated with other waste disposal options will be charged based on the applicable fee represented in this schedule. 4 C Dumping commercial waste in residential dumpsters or other business's dumpsters without written permission will result in a 530000 fine for the first offense and a $1,000.00 fine for the second and subsequent offenses. D Dumping metals, used oil, bilge water, epoxy paint or other hazardous waste items in a commercial or residential dumpster will result in a $300 fine for the first offense and a 51.000 fine for the second and subsequent offenses. E Companies conducting commercial. industrial and institutional demolition projects need to separate their waste into metal and non -metal loads. Mixed loads will not be accepted at the landfill. F Metals received at the landfill in the form of tanks or cables must be prepared in an acceptable manner. Tanks must be drained of all fluids and wiped dean. Tanks under 500 gallons must have an 18' square hole out into it and wiped clean. Tanks over 500 gallons must have one end cut off and wiped clean. Tanks 1000 gallons and greater must contact Engineering /Facility staff to discuss acceptable criteria. Fishing cable must be cut into 3' lengths. Other metal items must be out into pieces no greater than 1T long, 7' wide and 5' high. They must be separated from non -metal material (e.g., machinery with hoses or electrical components). G Non -profit organizations will be allowed free disposal of self- hauled household residential waste of up to 1000 Ibshveek. Disposal of large items (e.g., boats, trailers, construction/demolition debris and metals) will be charged at the same rate as shown in this fee schedule. H Commercial establishments, and /or small quantity generators, who generate hazardous waste must contact an environmental company to properly dispose of their waste. I Bulky household items such as, but not limited to, furnishings, lawn mowers and appliances left next to or disposed of within residential dumpsters will result in a 5300.00 fine for the first offense and a 51,000 00 fine for the second and subsequent offenses. Definitions: Residential waste - Waste generated from your home (for example, household garbage, bulky items such as furnishings and grassiawn clippings). It excludes construction /demolition waste. Commercial waste - Institutional and industnal organizations or contractors and businesses conducting work for compensation and /or barter. Regulated vessel waste - Waste from vessels that have been inspected by U.S. Customs & Border Protection Office must be transported by a compliance holder to the landfill and may be land /Wed Waste from vessels that have not been inspected must be bansported by a compliance holder and must be incinerated BUILDING PERMIT FEES: TITLE 15 value = up to 5500.00 515.00 value = 500.01 - 2,000 00 515.00 for the first $500 plus 52.00 for each additional $100 or fraction thereof, le and including 52,000.00 value = 2,000.01 - 25,000.00 505.00 for the first 52,000 plus $9.00 for each additional $1,000 or fraction thereof, to and including 525,000.00 value = 25,000.01 - 50,000.00 5252.UU tor Me urst 525,000 plus $6.50 for each additional $1,000 or • fraction thereof, to and including $50,000.00 value = 50,000.01 - 100,000 00 5414,50 for me first 55U,uUU plus $4.50 for each additional $1,000 or fraction thereof, to and including $100,000.00 value = 100,000.01 to 500.000.00 5539.011 tor the first 51 00,000 plus $3.50 for each additional $1,000 or fraclion thereof, to and including $500,000.00 value = 500,000 01 10 1,000,000.00 52,039,5u forme test SSUU,000 plus 53.00 for each additional 51,000 or fraction thereof, to and including $1,000,000.00 value = 1,000,000.01 and up $3,539.50 tar the first 51,000,000 plus 52.00 for each additional $1,000 or fraction thereof. ELECTRIC PERMIT FEES: TITLE 15 A. The following schedule of fees shall apply to all electrical work for which a permit is required For new construction of electrical work: Single family and duplexes: For temporary work service permit 530.00 For residential single family - new 570.00 For duplex - new . 5100.00 • For additional wiring, remodeling Residential Only 530.00 5 All other electrical work For issuance of permit $35.00 For each fixture /duplex outletndividual switch /emergency light $125 For electric heal per k.w. installed 51.00 For each power outlet 52.00 For electrical service to 200 amps $20.00 For electrcal service over 200 amps 530.00 For each area floodlight, 1st light ( 520.00 For each additional floodlight $5,00 For generator per k.w. output $1.00 For transformers 5 k.v.a. or above $5.00 For motor connections, 15 hp and above $20.00 For transfer switches - manual 55.00 For transfer switches - automatic . 510.00 For electrical signs 520.00 For trailer courts (each space) 550.00 Each additional (same permit) $10.00 For temporary services 55.00 For environmental control devices per outlet/unit 51.25 R. The following schedule of fees shall apply to all electrical work for which a plan review is required: 50 - 500 $35.00 $501 - 1,000 $60.00 51.001 -2,000 5100.00 $2,001 - 3,000 5150.00 $3,001 -4,000 . 5200.00 $4,001 - 6,000 $250.00 $6,001 - up 5300.00 C. or on the part of the permit holders official setting forth the violation, 'only one such extra inspection shall be made under the regular fees as herein prescribed. For each further extra inspection for which the holder of the permit or employee is entirely responsible, fees shall be charged as follows: First inspection 540.00 Second inspection 550.00 Each additional inspection 560.00 0. The building department shall allow for correction of such work, a maximum of ten working days following the date of inspection Electric permits after work has started 2 x the publish amount GRADING PERMIT FEES: TITLE 15 50 cubic yards $23.50 51 to 100 c.y. 537.00 537.00 for 1st 100 cy * $17.50 for ea 101 to 1,000 c.y. additional 100 cy $194.50 for 1st 1,000 cy « $14.50 for 1,001 to 10,000 c.y. ea additional 1,000 cy 5325.00 for 1st 10,000 cy « 566.00 10,001 to 100,000 c.y. for ea additional 10,000 cy 5919.00 for 1st 100,000 cy *$36.50 100,001 cy. or more for ea add 10,000 cy NOTES: The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fees paid for the original permit and the fee shown for the entire project. OTHER FEES: TITLE 15 Additional plan review required by changes, additions or revision to approved plans (1/2 hr min) $50.00/ar Appeals and Exceptions (15.44) 5350.00 Building Demolition Fee 540,00 Driveway permit fee (15.26) (no fee when included w /bldg permit) 525.00 Inspections for which no fee is specifically indicated $40.00/hr Inspections outside of normal business hours (per hour, 2 hr min) $70.00 Reinspection fees assessed under provisions of section 305 g $40.00 /hr R.O.W. permit for driveway access 5100.00 PLUMBING PERMIT FEES: TITLE 15 Additional plumbing, remodeling Residential Only $30.00 Sin le family and duplexes: New duplex 5100.00 New residential single family 570.00 PIUS the following additional charges: for each plumbing fixture 57.00 • 6 for each gas outlet $5.00 for each water heater S hot water boiler (per 1.000 btu) $0.20 for automatic sprinkler systems (per head) $1.50 for plumbing alteration work (per outlet) $7.00 All other plumbing work $35.00 Plumbing Permits after work has started 2 x the publish amount NOTES: I. Valuations for determination of permit fees will be based an contract prices or, in the absence of a contract price, the Building Valualion Data as published, by I.C.B.O. Building Standards II. Plan review fees (residential non-engineered) will be 50% of the building permit fee, and plan review fees (residential engineered) will be 20% of the building permit fee III. Plan review fees (commercial) will be 65% of the building permit fee SUBDIVISIONS (GENERALLY KIBC 16.10.060): TITLE 16 Abbreviated /Aliquot Part Plats $300.00 Appeal to Assembly (16.90) $200.00 Appeal to Commission (16.100) $200.00 Appeal Record copy, per page $0.15 Review of P&ZC Dedsion (16.90.010) $75.00 Vacations $350.00 Inspection Services - General - Personnel ST $40.00fhr OT $56.00fhr DT $72.00Rv Vehicle Hours $1.70/hr Mileage $0.30 /mi Administrative Fee 10% Inspection Services - Subdivision: Road and Utility Improvement (per lineal ft) Improvements for 1 to 12 lots $3.50/1f Improvements for 13 lots and more $2.00/1( Materials Approval Services: First Submittal $200.00 Subsequent Reviews $60.00 Plan Revew Sernces: Additional Improvement Plan Reviews $100.00 Improvement Plan Review actual cost Initial and Final Plan $200.00 Site Grading Plan Review $250.00 Preliminary Plats Creating: 1 to 12 lots $350.00 $350.00 + $20.00 for each additional 13 to 50 lots lot over 12 $1,110.00 + $15.00 for each Over 50 lots additional lot over 50 Waivers (16.10 050) $75.00 ZONING: TITLE 17 After the fact Zoning Compliance Permits 2 x the publish amount Appeal to Board of Adjustment (17.225) $350.00 'Appeal to Commission (17.220) 350.00 Appeal Record Copy, per page $0.15 Conditional Use Permit (17.200) $250.00 Other PBZ Screening Approval (e.g. 17.19.050 0) $150.00 Postponement at Petitioners request - Public Hearing Item $100.00 Postponement at Petitioners request - Non - Public Hearing Item $25.00 Review of PSZC Decision (17.215) $150.00 Variance (17.195) $250.00 Zoning Chance 17.205 : Less than 1 ,75 acres $350.00 1.76 to 5.00 acres $750.00 5.01 to 40.00 acres $1,000.00 40.01 acres or more $1,500.00 Zoning Compliance Permit (17.15.060): Less than 1.75 acres $30.00 1.76 to 5.00 acres $60.00 5.01 to 40.00 acres $90.00 7 40.01 acres or more $120.00 BOROUGH REAL PROPERTY: TITLE 18 Land disposal application (18.20060 A) - $350.00 Land Use Permits, annually (18.50.010 C) $250.00 Material Sales (18.60). Royally fee, per cubic yard (annually) $2.00 Wood Cutting Permits $25.00 • • • 8 • 1 Introduced by: Manager Gifford 2 Requested by: Finance Director 3 Drafted by: Finance Director Introduced on: 06/02/2011 4 Adopted on: 5 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY 2012 -02 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 REESTABLISHING THE FEES OF THE KODIAK ISLAND BOROUGH 12 13 WHEREAS, prudent financial management dictates that an organization review its fees on - 14 an annual basis; and 15 16 WHEREAS, Kodiak Island Borough Code 3.10.190 ordains that all fees be reviewed on an 17 annual basis; and 18 WHEREAS, it is recognized that if a service or program benefits only a select individual or 19 group of individuals, those individuals or group of individuals should pay for the service; and; 20 and 21 WHEREAS, staff has compiled a list of all current fees; and 22 WHEREAS, staff has recommended changes to the current fee schedule for fiscal year 23 2012 as shown on the attached exhibit; and 24 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK 25 ISLAND BOROUGH: 26 27 SECTION 1: The attached exhibit of schedule of fees become effective July 1, 2011. 28 29 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 30 THIS DAY OF 2011 31 32 KODIAK ISLAND BOROUGH 33 34 35 36 ATTEST: Jerome M. Selby, Borough Mayor 37 38 39 40 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2012 -02 Page 1 of 1 y KODIAK ISLAND BOROUGH FEE SCHEDULE Effective July 1, 2011 Alphabetical section ADMINISTRATIVE SERVICE FEES: Administrative SeMee Fees 3% of entity's budget Federal 8 State Grants Per grant agreement Amount of Grant x Percent Up to 5100.000 x 3% Up to 5 3,000.00 100,00010 500,000 x 2.5% 52,500.00 - $12,500.00 500,000 to 1,000,000 x 2% $10,000.00 - 520,000 00 1,000,000 and up x 1.5% 515,000.00 and up BAYSIDE FIRE STATION COMMUNITY TRAINING CENTER Copy of Fire Reports 525.00 One -half of Training Center, per half day (1 -6 hrs. max 49 people) 515.00 One -half of Training Center, per day (6 -10 hrs, max 49 people) 525.00 Full Training Center, per half day (1 -6 hrs, max 100 people) 530.00 Full Training Center, per day (6 -10 hrs, max 100 people) 550.00 Refundable Cleaning Deposit 550.00 Notes: Non -profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of Training Center use fees. BOROUGH CODE OF ORDINANCES Borough Code, Complete 5200.00 Supplement Service (Annual Fee) 575.00 Title 15, complete 57.50 First 20 pages free, 0.25 thereafter Title 16, complete First 20 pages free. 0.25 thereafter Title 17, complete First 20 pages free, 0.25 thereafter BOROUGH RECORDS 2007 Comprehensive Plan (bound copy) 5100.00 Audio Recording CD 55.00 Audio Recording (sent by email) no charge Certified copies (does not include copy charges) 55.00 Copy, scan any single file to CD or DVD, per disk. This includes any large scale maps 55.00 Copies. per page First 20 pages free, 0.25 thereafter Comprehensive plans, paper 525.00 Research Service, records recovery (1 hr minimum) also see listed in Mapping and Research Services $49b00416 Personnel cost per KIBC 2- 40040 Research Service, data analysis (1 hr minimum) also see listed in Mapping and Research SeMces $40,09/Mr-Personnel cost per KIBC 2-40040 Scaneir perpage 55.00 GENERAL SERVICES Borough Building Office Rent for 710 Mill Bay Rd (per square foot) 51.85 Borough Building Annex Building for 610 Egan Way (per square foot) 51.10 Copies, per page, general public 50.25 Copies, per page, government and non - profits 50.05 Electronically Reproduced Records in paper First 20 pages free, 0.25 thereafter Interest on miscellaneous accounts 12% annually New/Transfer Liquor License 51.00 per notice mailed Non -filing or late filing fee for special taxes (Severance and Bed) 550 per filing NSF Check Fee 525.00 Research Service. records recovery (1 hr minimum) 540.00 /Hr Research Service. data analysis (1 hr minimum) 560.00Mr Wire Transfer Fee 525.00 KODIAK FISHERIES RESEARCH CENTER Main Lobby (upstairs/down - fee includes large conference room) 5250.00 Refundable cleaning deposit, main lobby 5300.00 Large Conference Room 550.00 Refundable cleaning deposit, large conference room 550.00 Small Conference Room 540.00 Refundable cleaning deposit, small conference room 530.00 NOTE: Non -profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of KFRC fees. PLOTTED MAPS CD copy of aerial photos $10.00 /Oath Images/Full Color Plots - bond paper $4.50 /sq ft Images /Full Color Rots - photo quality paper $1000 /sq ft Line drawings $2.00 /sq ft NOTE: No copying or commerdal use, except for reference REPRODUCTION AND MAPPING COSTS: 2 Drafting and plotting services. (1/4 hr minimum) $40.00/Hr Digitized Data of ArcGIS or Autocad products (per 1 megabyte + cost of disk) $0.10 Full repraduclion of tax map $400.00 Includes 3' x 5 base map and unbound (complete book by book copies) Individual page copies (11' x 17") $1.30 /page Xerox Bond Small 18" x 24" 3100 24" x 24" $4.00 Standard 24' x 36' $6.00 Medium 36' x 36' $9.00 36' x 48" 312.00 Large 36' x 60' $15.00 36" x 72' $18.00 36" x 84" $21.00 Xerox Mylar Small 18" x 24' $5.00 24" x 24" $6.00 24" x 36" $8.00 Medium 36' x 36' $10.00 36' x 48' $15.00 Large 36' x 60' $20.00 36' x 72' $25.00 36" x 84' $30.00 SPECIAL ASSESSMENT AND PROPERTY TAX FEES Foreclosure /Attorney Fee $4000 actual cost Publication Fee actual cost Interest 12% annually Penalty 10% one time charge Arranged by title section ANIMALS (KIBC 6.04.070): TITLE 6 A Animal Control Offenses 1) Cruelly to Animals (KIBC 6.04.010 A -D) a. 1st offense mandatory court appearance b. 2nd offense mandatory court appearance c. 3rd offense mandatory court appearance 2) Contagious animals (KIBC 6.04.020) a. 1st offense 355.00 b. 2nd offense 382.50 c. 3rd offense $110.00 3) Annoying animals (KIBC 6.04.030) a. 1st offense 327.50 b. 2nd offense $5500 c. 3rd offense $82.50 4) Tethering (KIBC 6.04.040) a. 1st offense $27.50 b. 2nd offense $55.00 c. 3rd offense $8250 5) Control of animals (KIBC 6.04.05080 8 KIBC 6.04.180A) a. 1st offense $55.00 b. 2nd offense $82.50 c. 3rd offense $110.00 6) Vicious animals (KIBC 6.04.050A) a. 1st offense mandatory court appearance b. 2nd offense mandatory court appearance c. 3rd offense mandatory court appearance 7) Animal littering (KIBC 6.04.060) a. 1st offense $27.50 b. 2nd offense $55.00 c. 3rd offense $82.50 6) Animal identification (1.(130 6.04.070) a. 1st offense 327.50 b. 2nd offense $55.00 0. 3rd offense $82.50 9) Tag and collar (KIBC 6.04.080) a. 1st offense $27.50 3 b. 2nd offense $55.00 0 3rd offense $82.50 B. Boarding Fees 1) Small animals (dogs, cats, etc.)(per day) $5.00 2) Large animals (cows, horses, elc.)(per day) $50.00 C License Fees 1) Male dog (per year) $35.00 2) Female dog (per year) $35.00 3) Neuter and spayed dogs per year) $10.00 4) Duplicate tag (each) 35.00 0. Miscellaneous Fees 1) Rabies vaccinations deposit (padially refundable) $20.00 2) Adoption (includes neuter or spay, rabies shot, license) actual cost SOLID WASTE COLLECTION AND DISPOSAL RATES; TITLE 8 Solid Waste Disposal fees at the landfill site: Aooliances Appliances Other, residential no charge Refrigerators, residential no charge Asbestos disposal (Over 10 c y. - price to be negotiated with Borough Manager) $200 min. Batteries Lead acid batteries - residential no charge Lead acid baltedes - commercial $6.00 per large, $3.00 per small Lithium batteries $6.00 per large, $3.00 per small Commercial garbage $20,00 min.,$150 /tan Construction/demolition ( residential /commercial /industrial /institutional) debris. Any mixed construction loads That have greater than 10% metals will not be accepted. $20.00 min, $150 /ton Fishing gear - line 8 web only $150 /ton Equipment usage to off load customer waste $75 001hour, $75.00 minimum Garbage truck of borough collection contractor $150 /ton Garbage truck of United States Coast Guard contractor $150 /ton Household Hazardous Waste -40 pound limit/month No charge Greater than 40 pounds /month $1.00/1b House trailers (measured per trailers longest dimension) 3254( Incineration Document Incineration 31.504b, $15.00 minimum Incineration of animals - cremation (up to 200 pounds), separated in incinerator unit, but not always the only animal in the unit. $200.00 Incineration of animals - euthanized 31.50/lb, $15.00 minimum Incineration of medical /infectious waste - under 10 pounds $25.00 Incineration of medical /infectious waste - 10 pound and over. $25.00 • $1.50 per pound over 10 pounds Incineration of regulated vessel waste $65.00 * $2.00 per pound over 10Ibs. Landtilling of regulated vessel waste $150 /ton Metals $90.00 /ton (.0454b) Oil Used all - commercial $3.00/gal Used oil - residential - 5 gallons /month no charge Greater than 5 gallons /month $1.50 /gal. Residential garbage from a passenger automobile or pickup truck, up to 500 lbs. no charge Residential garbage 501 lbs or greater $150 /tan Sludge disposal $125 /ton Tres - commercial $32.00 min, $150 /ton Uncovered loads - Additional Charge $35.00 Use of scale to obtain a certified weight $15.00 /ticket Vehicles $475.00 per vehicle A Governmental customers may be served by a private company by direct negotiation for service. Fees will be set, billed and collected by that company. B Commercial and residential solid waste materials collected by the United States Coast Guard, or its representative, for disposal at the Kodiak Island Borough landfill will be charged at the time of disposal at the rate established in this fee schedule. The Kodiak Island Borough will invoice the United States Coast Guard for all or any portion of those fees charged, as agreed upon by the parties. Fees associated with other waste disposal options will be charged based on the applicable fee represented in this schedule. 4 C Dumping commercial waste in residential dumpsters or other business's dumpsters without written permission will result in a 3300.00 fine for the first offense and a 31,000.00 fine for the second and subsequent offenses. 0 Dumping metals. used oil, bilge water, epoxy paint or other hazardous waste items in a commercial or residential dumpster MI( result In a $300 fine for the first offense and a 31,000 fine for the second and subsequent offenses. E Companies conducting commercial, industrial and institutional demolition projects need to separate their waste into metal and non -metal loads. Mixed Toads will not be accepted at the landfill_ F Metals received al the landfill in the form of tanks or cables must be prepared in an acceptable manner. Tanks must be drained of all fluids and wiped clean. Tanks under 500 gallons must have an 18" square hole cut into 11 and wiped clean. Tanks over 500 gallons must have one end cut off and wiped clean. Tanks 1000 gallons and greater must contact Engineering /Facility staff to discuss acceptable criteria. Fishing cable must be out into 3' lengths. Other metal items must be out into pieces no greater than 17' long, 7' wide and 5' high. They must be separated from non -metal material (e -g -, machinery Will hoses or electrical components). G Non -profit organizations will be allowed free disposal of self- hauled household residential waste of up to 1000 Ibs/week. Disposal of large items (e.g., boats, trailers, construction /demolition debris and metals) wbII be charged at the same rate as shown in this fee schedule. H Commercial establishments, and/or small quantity generators, who generale hazardous waste must contact an environmental company to properly dispose of their waste. I Bulky household items such as, but not limited to, furnishings, lawn mowers and appliances left next to or disposed of within residential dumpsters will result in a 3300.00 fine for the first offense and a 31D00.00 fine for the second and subsequent offenses. Definition: Residential waste - Waste generated from your home (for example, household garbage, bulky items such as furnishings and grass/lawn clippings). It excludes construction /demolition waste. Commercial waste - Institutional and industrial organizations or contractors and businesses conducting work for compensation and /or barter. Regulated vessel waste - Waste from vessels That have been inspected by U.S. Customs 8 Border Protection Office must be transported by a compliance bolder to the landfill and may be landfilled. Waste from vessels that have not been inspected must be Uansported by a compliance holder and must be incinerated. BUILDING PERMIT FEES: TITLE 15 value = up 10 3500.00 $15.00 value = 500.01 - 2000.00 $15.00 for the first 5500 plus $2.00 for each additional 3100 or heclion thereof, to and including $2,000.00 value = 1000.01 - 25,000.00 $45.00 for the first $2,000 plus 39.00 for each additional 31,000 or fraction thereof, to and including 325,000.00 value = 25,000.01 - 50,000 00 $252.00 505 we first bib,000 plus 36.50 for each additional 31,000 or fraction thereof, to and including 350,000 00 value = 50,000.01 - 100,000.00 3414.5U for the first $SU,000 plus 34.50 for each additional 31,000 or fraction thereof. to and including $100,000.00 value = 100,000.01 to 500,000.00 $b39.b0 Tor me 11551 $100,000 plus 33.50 for each additional $1,000 or fraction thereof, to and including $500,000.00 value = 500,000.01 M1.000,000.00 $2,039.50 for tn2 first SSU4000 plus $3.00 for each additional 31,000 or fraction thereof, to and including 31,000,000.00 value = 1,000,000.01 and up 53,539.50 for Inc first 51,000,000 plus 32.00 for each additional $1,000 or fraction thereof. ELECTRIC PERMIT FEES: TITLE 15 A. The following schedule of fees shall apply to all electrical work for which a permit is required For new construction of electrical work: Single family and duplexes: For temporary work service permit $30.00 For residential single family - new 370.00 For duplex - new 3100.00 For additional wiring, remodeling Residential Only 330.00 5 All other electrical work For issuance of permit $35.00 For each fixture /duplex outletlnd'Mdual switch /emergency light 31.25 For electric heat per km. installed 31.00 For each power outlet $2.00 For electrical service to 200 amps $20.00 For electrical service over 200 amps $30.00 For each area floodlight, 1st light 32000 For each additional floodlight 35.00 For generator per k.w. output $1.00 For transformers 5 k.v.a, or above $5.00 For motor connections. 15 hp and above 320.00 For transfer switches - manual $5.00 For transfer switches - automatic $10.00 For electrical signs $20.00 For trailer courts (each space) $50.00 Each additional (same permit) 310.00 For temporary services 35.00 For environmental control devices per outlet/unit 31.25 B. The following schedule of fees shall apply to all electrical work for which a plan review is required: $0 - 500 335.00 $501 - 1.000 360.00 $1,001 - 2,000 $100.00 32,001 -3,000 $150.00 $3,001 -4,000 3200.00 34,001 - 6,000 3250.00 $6,001 - up 3300.00 or on the part of the permit holder's official setting forth the violation, only one such extra inspection shall be made under the regular fees as herein prescribed. For each further extra inspection for which the holder of the permit or employee is entirely responsible, fees shall be charged as follows: First inspection 340.00 Second inspection $50.00 Each additional inspection 360.00 0. The building department shall allow for correction of such work, a maximum of ten working days following the date of inspection Electric permits after work has started 2 x the publish amount GRADING PERMIT FEES: TITLE 15 50 cubic yards 323.50 51 to 100 <y. $37.00 337.00 for 1st 100 cy + $17.50 for ea 101 to 1.000 cy. additional 100 cy $194.50 for 1st 1,000 cy + $14.50 for 1,001 to 10,000 c.y. ea additional 1,000 cy 3325.00 for 1st 10,000 cy +366.00 10,001 to 100,000 c.y. for ea additional 10.000 cy $919.00 for 1st 100,000 cy + 336.50 100,001 c.y. or more for ea add 10,000 cy NOTES: The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fees paid for the original permit and the fee shown for the entire project. OTHER FEES: TITLE 15 Additional plan review required by changes, additions or revision to approved plans (1/2 hr min) $50.00Rrz Appeals and Exceptions (15.44) $350.00 Building Demolition Fee $40.00 Driveway permit fee (15.26) (no fee when included w /bldg permit) 325.00 Inspections for which no fee is specifically indicated $40 00Tr Inspections outside of normal business hours (per hour. 2 hr min) $70.00 Reinspection fees assessed under provisions of section 305 g $40 00mr R.O W. permit for driveway access $100.00 PLUMBING PERMIT FEES: TITLE 15 Additional plumbing, remodeling Residential Only 330.00 Single family and duplexes. New duplex 3100.00 New residential single family $70.00 Plus the following additional charges: for each plumbing fixture 37.00 6 for each gas outlet $5.00 for each water heater & hot water boiler (per 1.000 btu) $0.20 for automatic sprinkler systems per head) 51.50 for plumbing alteration work (per outlet) 5100 All other plumbing work $35.00 Plumbing Permits after work has started 2 x the publish amount NOTES: I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as published. by I.C.B.O. Building Standards II. Plan review fees (residential non - engineered) wilt be 50% of the building permit lee, and plan review fees (residential engineered) will be 20% of the building permit fee III. Plan review fees (commercial) will be 65% of the building permit fee SUBDIVISIONS (GENERALLY KIBC 16.10.060): TITLE 16 Abbreviated /Aliquot Pad Plats $300.00 Appeal to Assembly (16.90) $200.00 Appeal to Commission (16 100) $200.00 Appeal Record copy, per page 50.15 Review of PBZC Decision (16.90.010) $75.00 Vacations $350.00 Inspection Services - General Personnel ST $40.00/hr OT $56.00/hr OT $72.00/hr Vehicle Hours $1.704v Mileage $0.30 /mi Administrative Fee 10% Inspection Services - Subdivision: Road and Utility Improvement (per lineal ft) Improvements for 1 to 12 Tots $3.504f Improvements for 13 lots and more $2.004f Materials Approval Services First Submittal $200.00 Subsequent Reviews $60.00 Plan Review Services: Additional Improvement Plan Reviews $100.00 Improvement Plan Review actual cost Initial and Final Plan $200.00 Site Grading Plan Review $250.00 Preliminary Plats Creating: 1 to 12 Tots $350.00 $350.00 a 520.00 for each additional 13 to 50 lots lot over 12 $1,110.00 *$15.00 for each Over 50 tots additional lot over 50 Waivers (16.10.050) $75.00 ZONING: TITLE 17 After the fact Zoning Compliance Permits 2 x the publish amount Appeal to Board of Adjustment (11225) $350.00 Appeal to Commission (17.220) 350.00 Appeal Record Copy, per page $0.15 Conditional Use Permit (17.200) $250.00 Other PAZ Screening Approval (e.g. 17.19 050 C) $150.00 Postponement at Petitioner's request - Public Hearing Item $100.00 Postponement at Petitioner's request - Non - Public Hearing Item $25.00 Review of PBZC Decision (17.215) $150.00 Variance (17.195) $250.00 Zoning Change (17.205): Less than 1.75 acres $350.00 1.76 to 5.00 acres $750.00 5.01 to 40.00 acres $1,000.00 40.01 acres or more 51,500.00 Zoning Compliance Permit (17.15.06011 Less than 1.75 acres $30.00 176 to 5.00 acres $60.00 5.01 to 40.00 acres 590.00 7 40.01 acres or more $120.00 BOROUGH REAL PROPERTY: TITLE 18 Land disposal application (18.20.060 A) $350.00 Land Use Permits, annually (18.50.010 C) $250.00 Material Sales (18 60). Royalty fee. per cubic yard (annually) 52.00 Wood Cutting Permits $25.00 8 KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2010 REGULAR MEETING ITEM NO: 13.D.2 TITLE: Approval of the Solid Waste Advisory Board By -laws. SUMMARY: The Solid Waste Advisory Board (SWAB) established the attached by -laws and they have been reviewed by the Borough attorney. They are now before the Assembly for approval. Per KIBC 2.100.150 Procedure. Procedural rules and order of business shall be established, except as otherwise provided by law, subject to approval by the assembly. An appeal, or quasi - judicial board, committee, or commission shall establish rules governing proceedings before the board or commission, subject to approval by the assembly. In all matters of procedure not covered by rules adopted by the board, committee, or commission, Robert's Rules of Order, as revised, shall be applicable and shall govern. APPROVAL FOR AGENDA: erje d G RECOMMENDED MOTION: Move to approve the Solid Waste Advisory Board By -laws as presented. KODIAK ISLAND BOROUGH SOLID WASTE ADVISORY BOARD BY -LAWS ARTICLE I — AUTHORITY These by -laws of the Kodiak Island Borough Solid Waste Advisory Board establish the Board's procedural rules and order of business, except as otherwise provided by law, subject to approval by the Assembly. (KIBC 2.100.150) ARTICLE 11 — DEFINITIONS As used in these by -laws: "AS" means Alaska Statutes. "Assembly" means the Assembly of the Kodiak Island Borough. "Chairperson" means the presiding officer of the Solid Waste Advisory Board. "Board" means the Solid Waste Advisory Board. "Board Member" means a member of the Solid Waste Advisory Board. "KIB" means Kodiak Island Borough "KIBC" means the Kodiak Island Borough Code. ARTICLE 111 — POWERS AND DUTIES The board shall assist in identifying creative and workable solutions to ongoing and emerging issues in solid waste management and to provide a forum for input and recommendations to the assembly on solid waste policy and program directions. The board will also work to develop consensus on how to implement proposed solutions. The focus on the board is broad policy issues rather than technical details. The board shall: A. Serve in an advisory capacity to the mayor and assembly on matters affecting solid waste handling in the KIB and establishing a solid waste management plan which meets the needs, desires, and goals of the community. For the purposes of this chapter, "solid waste handling" means the management, storage, collection, transportation, treatment, utilization, processing, and final disposal of solid waste, including the recovery and recycling of materials from solid wastes, the recovery of energy resources from solid wastes or the conversion of the energy in solid wastes to more useful forms or combinations thereof. B. Provide for balanced consideration and representation of the viewpoints, problems, and issues regarding solid waste in the community. C. Provide a forum for decision making in development of specific projects to meet local solid waste management needs. D. Identify goals, policies, and procedures that will aid Kodiak in addressing solid waste reduction and recycling including local source reduction. E. Sponsor public outreach activities, services, and programs and participate in and encourage regional cooperative activities. F. Make recommendations about the necessity for and structure of a permanent recycling and waste reduction committee. (KIBC 2.145.040) ARTICLE IV — MEMBERSHIP A. There is created a solid waste advisory board that shall consist of seven borough residents, inclusive of the City of Kodiak, who represent a cross - section of the social and economic structure of the community. Preferably, two out of the seven seats shall be designated to representatives from the construction and retail business community. All members are appointed in accordance with KIBC 2.100.030 and shall meet the qualifications of KIBC 2.100.040. (KIBC 2.145.010) B. The members shall serve for three years; however, of the members first appointed, three shall be appointed for three years, two for two years, and two for one year. Appointments to fill vacancies shall be for the unexpired term only. C. Members of the board shall serve without compensation. (KIBC 2.145.030) ARTICLE V — OFFICERS AND DUTIES A. Election The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one meeting annually. (KIBC 2.145.020) B. Duties 1. The Chairperson shall preside at all meetings and hearings and perform the duties normally conferred by parliamentary usage of such office and such duties as may be prescribed by the Board. 2. The Chairperson may enter into the discussion of a matter before the Board. 3. In the absence of the Chairperson and the Vice - person, an acting Chairperson shall be elected by the board from among its members. ARTICLE VI — QUORUM AND VOTING REQUIREMENTS A majority of the authorized members shall be a quorum for the transaction of business. The affirmative votes of the majority of the authorized members shall be required to carry a question. In the absence of a quorum for the transaction of business, any number less than a quorum may recess a meeting to a later time or date. (KIBC 2.100.120) Attendance and participation at meetings by members of the board may be by teleconferencing provided that a majority of the authorized members are physically present. Except when voice votes are authorized, the vote shall be conducted in such a manner that the public may know the vote of each person entitled to vote. The vote at a meeting held by teleconference shall be taken by roll call. ARTICLE VII — MEETINGS Regularly scheduled meetings shall be held at a time and place designated by the board. The chair, the municipal employee designated as an ex officio member pursuant to KIBC 2.100.170, or a majority of the members may call a special meeting. All meetings shall be open to the public and notice posted by the borough staff. (KIBC 2.100.130) ARTICLE VIII — ATTENDANCE No member of the board may absent themselves from any regular or special meeting of the board except for good cause. In order to have an absence excused, a board member who is unable to attend a meeting shall advise the Engineering and Facilities Department or the Board Chair of the intended absence and the reason for that absence. During the course of the meeting from which the member is absent, the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the board. KIBC 2.100.070 Other than by expiration of the member's term, the Assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused. If a member misses one -half of the meetings held in any year of his /her term in office, each year between January 1s and December 31 the seat shall be automatically vacated.. ARTICLE IX — CONFLICT OF INTEREST Every member shall vote on all questions unless he has a direct or substantial indirect financial interest in the matter being discussed. No member shall represent any person before the board, committee, or commission of which he is a member. (KIBC 2.100.140) Conflicts of interest prohibited. A. A municipal officer, appointed official, or employee may not solicit or receive money for advice or assistance given in the course of the officer's or employee's employment or relating to his employment. B. A municipal officer, appointed official, or employee may not represent a client before the assembly or the planning and zoning commission for a fee. C. A municipal officer, appointed official, or employee may not accept a gift, loan, gratuity, or other valuable consideration, or a promise of any of them, with the understanding or agreement, expressed or implied, that the officer will cast a vote or give an opinion, decision or judgment in the particular manner, in a matter, question, cause, or proceeding which then is or may by law come or be brought before him, or with the understanding or agreement that the officer or employee will, in his official capacity, act in a particular manner to produce or prevent a particular result. D. No municipal officer, appointed official, or employee may vote or participate in any official action in which he has a substantial direct or indirect financial interest. Direct or indirect financial interest shall be disclosed to the chair prior to a vote on the question, and if there are not at least four board members in attendance who are qualified to vote, the matter shall be tabled until the next regular or special meeting at which four board members qualified to vote on the matter are in attendance. E. A municipal officer, appointed official, or employee may not use his official position for the primary purpose of obtaining financial gain for himself, or his spouse, child, mother, father, or business with which he is associated or owns stock. (KIBC2.35.010) ARTICLE X — PROCEDURE Procedural rules and order of business shall be established, except as otherwise provided by law, subject to approval by the assembly. An appeal, or quasi - judicial board, committee, or commission shall establish rules governing proceedings before the board or commission, subject to approval by the assembly. In all matters of procedure not covered by rules adopted by the board, committee, or commission, Robert's Rules of Order, as revised, shall be applicable and shall govern. (KIBC 2.100.150) Meetings shall adjourn after 2 hours unless the time is extended by a majority of the members. No meeting shall be extended beyond midnight, unless extended by a two- thirds vote of the members, except the meeting shall be extended to set the time and place for resumption of the meeting. ARTICLE XI — REPORTS AND MINUTES Minutes of the proceedings shall be kept, and such minutes shall record the vote of each member upon every question formally presented for consideration. The minutes shall be filed in the office of the clerk and shall be a public record, open to inspection by any person. (KIBC 2.100.160) "Minutes should contain mainly a record of what was done at the meeting, not what was said at the meeting" §48 of Robert's Rules of Order. ARTICLE XII — EX OFFICIO MEMBERS AND STAFF A. There will be four nonvoting ex officio members, one of which shall be an assembly member appointed by the mayor; one shall be a KIB staff member appointed by the manager; one shall be a representative from the United States Coast Guard appointed by the ISC commanding officer; and one City of Kodiak staff member appointed by the city manager. Each ex officio member may participate in all discussions. (KIBC 2.145.010) B. Administrative Assistance The manager or designee shall: 1. Furnish the board with copies of all requested documents and other information necessary or reasonably related to board functions; 2. Provide the board with such supplies, meeting space, and secretarial assistance as the manager deems reasonably required; 3. Refer to the board, for their discussion, all nonemergency matters within the scope of its powers and duties prior to presenting those matters to the assembly for action; and 4. Transmit all recommendations and other communications from the board to the assembly. (KIBC 2.145.050) ARTICLE XIII — AMENDMENTS A. Procedure 1. By -law amendments may be proposed in writing by any board member or staff at a regular meeting. 2. Approval of the proposed amendment requires an affirmative vote of the board at a meeting subsequent to the introduction of the amendment. B. Approval 1. No amendment shall be effective until approved by the Assembly. KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 13.D.1 TITLE: Declaring a Seat on the Planning and Zoning Commission Vacant. SUMMARY: On May 19, 2011, the Clerk's office received notification from the Community Development Department of the resignation of Mr. Dave King from the Planning and Zoning Commission for a term to expire December 2012. 2.100.070 Vacancies. A. Other than by expiration of the member's term, the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted; FISCAL NOTES: N/A Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: .drjek RECOMMENDED MOTION: Move to accept, with regret, the resignation of Mr. Dave King from the Planning and Zoning Commission for a term to expire December 2012, and direct the Borough Clerk to advertise the vacancy per Borough Code. May 23, 2011 To whom it may concern: It is with deep regret that I, David King, submit my resignation of my seat on the Planning & Zoning Commission as of May 31, 2011 due to I will be moving off island and starting a new job in Washington. It has been a great pleasure to serve the community. Thank you for the opportunity! Sincerely, 'Li-A)Q4 /1 a David King KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 2, 2011 REGULAR MEETING ITEM NO: 13.D.3 TITLE: Confirmation of the Mayoral Appointment to the Solid Waste Advisory Board. SUMMARY: The Clerk's Office has received applications from Mr. Ed Mahoney, Mr. Scott Arndt, and Mr. Gary Rabideau for the vacant Construction Business Representative seat on the Solid Waste Advisory Board fora term to expire December 2012. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. APPROVAL FOR AGENDA: �(Q� l�� ;"''� " 4e21 1 RECOMMENDED MOTION: Move to confirm the Mayoral Appointment of Mr. Scott Arndt to the Solid Waste Advisory Board Construction Business Representative seat for a term to expire December 2012. wf Kodiak_I,cland_Borough trtz {,; Office of the Borough Clerk 710 Mill Bay Road k J I " Kodiak, Alaska 99615 t i Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: njavier @kodiakak.us BOARD APPLICATION NAME: a r•+CLItOniy HOME PHONE :: srgl /fa 0 WORK: o " /��y CELL NO: .S - 3 7. Z3 E -MAIL: Air,' %e c(Q / 6 r % s,fq •• ne'l STREET ADDRESS: 533 Sbw, MAILING ADDRESS: Pe 'O71` a.2 9/ LENGTH OF RESIDENCE IN KODIAK: 3a i- YA a IN ALASKA: 3 f f -40- ARE YOUA REGISTERED VOTER IN KODIAK? YES -__ NO ()_ ARE YOU A PROPERTY OWNE R IN KODIAK? YES fr) NO ( ) COMMUNITY ACTIVITIES: L PROFESSIONAL ACTIVITIES: " i-`) Nov n 2010 11 am IV V v l ._a I i - f..'_,,. OFFICE AREA OF EXPERTISE AND /OR EDUCATION: Lens 1 e-742n — I AM INTERESTED IN / SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) i� d 1. ' t s4 044.-- 2. 3. / 4. t Signature Dat¢ A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. � ( / STAFFUSEONLY - Voter ID No Venfied B . 1 Documentation: Appointment Letter Applicants Residence; Bo \•11:11 City ( ) Raster: Date Appointed: ` Oath of Office: Term Expires on: Financial Disclosure:, Comments: :E = __ Kodiak Island Bono � r, Office of the Borough 4� 4 ` \ 710 Mill Bay Road 12 1 ,- x '\ \ ," Kodiak Alaska 99615 Q \ o e � Phone (907) 486 -9310 Fax (907) 48 -91 3 \\.0 n� ' EMAIL: njavier @kodiakak.us -vi L\ APPLICATION �F NAME: 5c co / rn //- HOME PHONE: L /£S /- 37?/5 WORK : „„ E -MAIL: _S'L,9 3 79/SC STREET ADDRESS: 3 £ 9 Sur - /Z- vN MAILING ADDRESS: i 0, ffU 7� LENGTH OF RESIDENCE IN KODIAK: / 7 / yea IN ALASKA: SC", ARE YOU A REGISTERED VOTER IN KODIAK? YES QQ NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES ( ) NO ( ) COMMUNITY ACTIVITIES: .Sec /; c 0 {;s 41r / / / A' /e / / 7 r/ci 4f / J / /f an rA 1 9 ' s J /neon Afo l U / n /h M 1 r2' Cl n /T(J r/nrnc)/1 (/ /4 (04, .il PROFESSIONAL ACTIVITIES: 1 C o r c / ;c.) Servi c �s AREA OF EXPERTISE AND /OR EDUCATION: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. $ /J 045 o/v 4,71 2. 3. 4- 7co�i�u 5 .20 -20/ Signature . Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. I1I - STAFF USE ONLY - Voter ID No Venfied By w144 S CA � O I( Documentation: Appointment Letter: Applicants Residence; Boroug Gay ( ) Roster: Date Appointed: Oath of Office: Term Expires on Financial Disclosure: Comments: Jessica Kilborn From: support @civicplus.com Sent: Friday, April 29, 2011 1:44 PM To: Nova Javier; Marylynn McFarland; Jessica Kilborn Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board, Commission, or Committee applying for:: Solid Waste Advisory Board Full Name:: Gary Frederick Rabideau Residence Address:: 2931 Mill Bay Rd., Kodiak, AK Mailing Address (if different from above):: PO Box 8882, Kodiak, AK 99615 -8882 Home Phone Number:: 8083414402 Work Number:: 4875320242 Cell or Fax Number: : 4875494 Occupation:: Planner Estimator Email Address (This address will be used for correspondence):: gary.f.rabideau @uscg.mil Length of residency in Kodiak:: 5 years Are you a registered voter ?:: Yes High School:: Author Hill High School College:: Saginaw Valley State University Trade or Business School:: Delta College Boiler apprenticeship Hobbies:: Fishing, Hiking, Dog walking Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which:: Have you served on a Board, Commission, or Committee before ?: No If yes, which:: Please list organization memberships and positions held:: Elks Lodge #1772 member, American Legion Post 17 member, American Planning Association member, Naval Enlisted Association VP. Please list areas of special interest:: Travel, History, Computers, Safety (OSHA), Fuel Please enter basic resume information below:: EXPERIENCE 03/2006 to Present ; 40 hours per Week; Planner /Estimator General; WD- 4749 -08; last promoted Not Specified; permanent employee; not on a temporary promotion; HLS USCG BSU Kodiak, P.O. Box 190006, Kodiak, AK 99619 -0006; Doug Beaver , 907 487 -5320 x 240 ; may contact supervisor. This position is located on the largest Coast Guard Base in the world, in the Planning & Estimating Section (P /E), Facility Maintenance Branch, of the Facilities Engineering Division. The primary purpose of this position is to plan detailed, itemized, estimates of the full scope of the job, labor, equipment, and material requirements in connection with the piping, electrical, plumbing, welding, steel working, and wood working trades, involved in the maintenance, repair, alteration and construction of public works facilities building, aircraft hangars, fences, gates, and roads. Performs detailed cost estimates as required. Prepares detailed work orders, Statement of Work (SOW)in connection with the maintenance, repair, alteration and minor new construction include buildings, towers, piers, and other similar facilities. P/E interfaces daily with active duty military of the Coast Guard, Navy, and civilian BOSS contractor in the performance of there duty. My duties include: monitoring, verifying, analyzing, and investigating the contractor's production. With the use of computers, phones, E -mail, Fax's, Maximo, RS Means, spreadsheets, data base storage, and the internet, communication oral and written is required at all levels with base personal and the civilian community. 05/2004 to 03/2006; 40 hours per Week; Boiler Plant Operator; WG- 5402 -10; last promoted 05/2004; permanent employee; not on a temporary promotion; DOD USN Facilities Department, Sub Base Groton; Don Card , 860 6943662 ; may contact supervisor. Description of duties: Operator, rework, and repair, boilers for heating and processing, valves, pumps, compressors, parts, and components: Repair, Maintain, Test, and Adjust portable and stationary gas, oil, and electrical fired water heating vessels, boilers, and boiler plant equipment. Maintain logs and record of all operating machinery including related vacuum and pressure gages. Perform certification and planned maintenance and unplanned maintenance on all fired and unfired pressure vessels, and piping on the base. This includes use of hand and power tools, welding and cutting with gas and electrical welding equipment, reading blueprints and ordering parts. Work with little help or supervision. Order, transfer, and maintain fuel oil, gas, and lubrication oil. As a journeyman level (USN BT) boiler operator 1 have passed Naval Water Teat School at, Great Lakes, IL, Newport, RI, and Boston, MA. I worked with steam P51 15 to 1200 psi & 900 deg superheat, Air compressors 110 to 2000 PSI. Clean the powerhouse. This includes operating multi - fueled boiler, regulating the flow of gas oil, steam, and air to maintain good combustion; inspected and cleaned burners, fuel oil straining and fuel combustion indicators and made necessary adjustments to equipment; maintained visual check of auxiliary equipment and controls proper function, take temperature and steam pressure readings. Start, operate, adjust, stop, maintain, and perform various operational repairs on single or multiple fuel power boilers and associated auxiliary and pollution control equipment. I maintain efficient combustion levels and ensure compliance with air pollution laws or regulations. Through the use of manual, automatic, or microprocessor controls or control systems, boiler plant operators monitor, adjust, and control all phases of boiler plant operations. They use electronic, hydraulic, and pneumatic controls, and zone charts in conjunction with meters, gauges, and computer generated data to determine adjustment or corrections necessary for proper boiler operations or changing load requirements. I regularly observe and note readings on gauges, meters, detectors, records, boiler water level indictors, and computer generated and analog 2 displays to detect danger signals in operations. I have primary responsibility for checking boilers and auxiliary and pollution control equipment to insure the operational efficiency of equipment and safety. Perform various tasks necessary to operate and maintain a central high pressure steam and hot water heating and electrical generating plant including steam and hot water heating and distribution systems, low pressure air and associated distribution systems, nuclear grade pure water distilling and storage systems and filling of associated tankers for supplying pure water to submarines, distribution and control of electrical energy through a primary electrical distribution system of both commercial and government operated source, the monitoring and operation of high and low pressure boilers and associated piping located in the Power Plant with a combined generation capacity of 350,000 pounds of superheated steam per hour, as well as maintaining logs, records, and other plant data as required, performing maintenance work on plant equipment: Boiler operations included the responsibility for the safe operation and maintenance of water tube, non - controlled super- heated boilers, and it's natural circulation. Engine Room /Control Room duties include: Start up, operation, monitoring, and shut down of two condensing turbines rated at 3.5 MW and 5 MW, one backpressure turbine rated at 4 MW operating and maintaining lube oil pumps, vacuum breakers, raise and lower of electrical output to meet demands, main bearing oil temperatures, proper air ejector steam, gland seal steam, gland exhaust header and raising and lowering extraction as necessary. Assist in the start up and shut down of 6 MW gas turbine electrical generator and maintain load requirements monitoring bearing temperatures, wet nox injection system, lube oil header, and electrical load demands making adjustments as necessary. Required to tie in ring bus breakers located in plant on both 13.8 kw and 2400 kw distribution feeders, and tie in electrically to submarines on piers. Operate and maintain pressure- reducing stations to be used as in plant steam as well as export steam. Thorough knowledge of all plants systems and including valve locations both by blueprint as well as physically is required. Required to be able to respond expeditiously to casualty control procedures at all times and work in conjunction with Trades in the field to insure safety of both systems and personnel through control and operation of pressure reducing valves regulating proper amount of steam being fed to buildings and vessels both under normal or casualty procedures. Maintain logs and record keeping of all operating machinery including related vacuum and pressure gages with responsibility of keeping file of all pertaining log sheets. Trouble Desk Operator /Dispatcher duties include; As a collateral duty on weekdays from 1400 to 0700 Hours and 24 hours a day on weekends and holidays serving nearly 2,300 Navy Housing Units in Groton, CT and Fairfield, CT both on and off base and the entire Submarine Base including all serviceable Submarines in port along with all related Pier Services on the Base. Responsibilities as Trouble Desk Operator include receiving calls from both housing and the base, determining whether the responsibility of the equipment, buildings, houses, piers, etc., belong to the Navy, DOD, or Contractors and notifying appropriate persons. Trouble Call numbers are attained through PW Tools on Submarine Base Computer Intranet and routed as necessary to Housing, Public Works, or Contract Specialist. I worked directly with Command Duty Officer, Officer of the Deck and Public Works Officer after hours when necessary and dispatched Public Works and Contract Personnel by way of two -way radio and phone communication. I have acquired familiarity of entire Base including buildings, electrical sub - stations, submarine berthing piers and services, streets and both Navy and Government personnel as well in order to quickly and appropriately determine extent of trouble. I am able to efficiently and politely receive and communicate with more than one person or call at a time, receiving and sending our information while writing down and logging in information jointly and as necessary to insure procedures are followed, paperwork maintained and filed properly, log entries made, proper computer programs accessed with appropriate information entered in, and necessary personnel are in place to resolve trouble both efficiently and cost effectively. I am required to know Trouble Call Codes and effectively communicate them as to which calls are Emergencies (02), Urgent (U1), and Routine (01). Insuring proper Public Works or Contract personnel are in place in accordance with Trouble Call Code time frames is important to the Navy's mission as well as customers and tenants of the Navy. 3 12/2003 to 05/2004; 40 hours per Week; Boiler Plant Equipment Mechanic; WG- 5309 -10; last promoted 12/2003; permanent employee; not on a temporary promotion; DOD, Lackland AFB, 2220 Andrews Ave, 362800, Lackland AFB, TX 78236 -6028; Roger Casteal , 210 671 -5555 ; may contact supervisor. Description of duties: Repair, Maintain, Test, and Adjust portable and stationary gas, oil, and electrical fired water heating vessels, boilers, and boiler plant equipment. Perform certification and planned maintenance and unplanned maintenance on all fired and unfired pressure vessels, and piping on the base. Repair air conditioning and heating, residential and commercial. This includes use of hand, power tools, reading blueprints welding and cutting, and ordering parts. Safety instructor, performed shop, base, and off base safety training. Work with little help or supervision. 12/2002 to 11/2003; 40 hours per Week; Boiler Plant Equipment Mechanic; WG- 5309 -10; last promoted 12/2002; temporary employee; not on a temporary promotion; DOD USMC Facilities Department, Kaneohe Bay MCB Hawaii 96863; Mr. Dave Faust , 808 - 257 -2774 ; may contact supervisor. Description of duties: Repair, Maintain, Test, and Adjust portable and stationary gas, oil, and electrical fired water heating vessels, boilers, and boiler plant equipment. Perform certification and planned maintenance and unplanned maintenance on all fired and unfired pressure vessels, and piping on the base. This includes use of hand and power tools, welding, reading blueprints and ordering parts. Shop safety instructor. Work with little help or supervision. 04/1995 to 07/2001; 60 hours per Week; Maintenance Leader Planner MA8J Journeymen UAW GM; $30 per Hour; last promoted 04/1995; permanent employee; not on a temporary promotion; Delphi Steering 2 GM, 1400 Homes St., Saginaw, MI 48602; Mr. Larry Easton , 989 - 757 -5450 ; may contact supervisor. Description of duties: Assign jobs, order parts, estimate and plan jobs on piping, sheet metal and iron, expediter of parts and material and direct overtime and planned and unplanned maintenance for 22 skilled employees. Prepare time, cost, and estimate for projects and services. Responsible for all safety training and inspections. Plan, organize, and schedule work and vacations. Report to supervision oral and in writing the condition of all machinery down and planned up time. I was the OSHA safety and Red Cross first responder instructor for my plant of 800 people. Used computers with Microsoft office software. 1. I have over forty years of accomplishing work assignments, organizing work, meeting deadlines, and reporting progress. At no time was this more apparent then my tenure at Delphi as a Maintenance Leader. Duty as Command Master Chief and Chief Warrant Officer add to my ability to perform difficult tasks in a timely manner. Please verify this with my past and present supervisors. 2. Distinguished Graduate Senior Enlisted Academy US Navy, Summa Cum Laude Saginaw Valley State University, and Maintenance Leader Delphi Division, GMC demonstrated my ability to communicate both orally and in writing. The acquisition of labor, material, and the coordination of men and materials were my responsibilities. 3. I have worked in the service industries my whole life. My abilities to perform my job in the highest professional manner have been demonstrated to both peers and customers alike. The gift of maintaining a working relationship under stress has served me for years. 4. Based on my work record I can adapt my experience, education, and training to your requirements. This opportunity is my time to prove my skills, and your time to benefit by them. I have never let my supervisors down call them. 5. Laws, Regulation, and Policies as they pertain to Delphi /GMC and the Navy I would have little problem including the ability to analyze, interpret, and present information. If I'm given the privilege to serve in this capacity I will become a valuable part of your team. 4 6. In the Navy if you are a cause of a EEO problem you go to jail. At Delphi /GMC you get fired. There are no EEO problems in my world. If you have problems in this area, solving problems is what I do best (Just ask the Chief). 07/1967 to 04/1995; 60 hours per Week; Powerhouse Operator PH21 UAW GM; $25 per Hour; last promoted 04/1995; permanent employee; not on a temporary promotion; Delphi Steering Two GM, 1400 Homes Street. , Saginaw, MI 48602; Larry Easton , 989- 757 -5450 ; may contact supervisor. Description of Duties: Operator, replace, rework, and repair, boilers for heating and processing, valves, pumps, compressors, parts, and components, for 29 years in plants one, two, and three. Repair, Maintain, Test, and Adjust portable and stationary gas, oil, and electrical fired water heating vessels, boilers, and boiler plant equipment. Perform certification and planned maintenance and unplanned maintenance on all fired and unfired pressure vessels, and piping on the base. This includes use of hand and power tools, welding and cutting with gas and electrical, reading blueprints and ordering parts. Work with little help or supervision. In the powerhouses I repaired pumps and piping, order parts, transfer, and maintain fuel oil, gas, lube oil and pipefitted 1/4" to 16" pipe. journeyman boiler operator repair UAW GM Proficient with: Bobcat, Fork - truck, End - loader Passed: Naval Water Teat School, Great Lakes, IL, and Newport, RI Worked with steam PSI 15 to 1200 psi & 900 deg superheat, Air 110 to 2000 P51. Clean the powerhouse. My last job included operating multi - fueled boiler, regulating the flow of gas oil, steam, and air to maintain good combustion; inspected and cleaned burners, fuel oil straining and fuel combustion indicators and made necessary adjustments to equipment; maintained visual check of auxiliary equipment and controls proper function; took temperature and steam pressure readings. Lead journeyman for indoctrination and training. For five year at plant 1 I worked as a journeyman pipefitter in the shop. Working 10 hour days 7 days a week in the late 60's. I ran pipe from 1/4" to 16" black, Galvanized, copper and stainless steel, sec 40, 80, and 120, threaded and welded. EDUCATION Author Hill, Saginaw, Michigan; 1961 High School Diploma University of Alaska Anchorage, Kodiak, Kodiak, Alaska; No Degree in Art , 2009; 3.5 out of 4 Point GPA; 19 Semester Hours, Presently Enrolled. Saginaw Valley State University, Saginaw, MI; Bachelor in Psychology , 1996; 3.81 out of 4 Point GPA; 136 Semester Hours Delta College, Saginaw, MI; Associate in General Studies , 1975; 3.01 out of 4 Point GPA; 98 Semester Hours PROFESSIONAL TRAINING I needed to effectively communicate with machine operators, foremen, plant superintendents, skilled trades personnel, engineers, part vendors, in person, on the telephone, and in writing, Statement of Work (SOW). Accurate communication was also required between shifts for jobs worked on but not completed, parts on order, parts that needed to be ordered, and machines that were still down but did not get worked on. With thirty years in the Naval Reserve I have drawn on my abilities to communicate. Communication helped me to succeed as NRC Saginaw's Command Master Chief for five years, and as Officer in Charge of SRF Subic, and USS Okinawa LPH -3. The highlight of my Naval career came when I gave a twenty- minute speech at the graduation of Class 12 Senior Enlisted Academy, Newport, RI. As Class's 12 Distinguished Graduate I gave this speech to my fellow class mates, instructors, Forces Master Chiefs, and distinguish guest. I can do the job. Saginaw Valley State University SVSU has a research orientated Psychology Department Research is not an elective it's a requirement. I have used the libraries at Delta College, SVSU, Central Michigan, Michigan State University, University of Michigan, and three of the City of Saginaw. Research was conducted on the telephone, in the psychology lab, and on the Internet. I have conducted research in groups, example Senior Research 494, and individually performed research, example Honors Thesis 498 all with the grade of 4.0 out of 4.0. The lab class' at SVSU are research departments in Psychology and Sociology, with my major in Psychology 5 and minor Sociology I have hundreds of hours of research and analyzing time. I have seven credit hours of statistic which gives me the qualitative and quantitative experience. Fifteen weeks of safety training at Delphi. My last five years at Delphi Steering Plant Two was spent expanding my research abilities. As a Maintenance Leader Planner half my time was spent finding parts to keep my skilled trades working. As second shift leader 3 PM to 12 AM finding parts is no small undertaking, but with the use of the Internet and the telephone I obtained the parts needed to keep the plant running. I was plant two's OSHA health and safety officer, and Red Cross first responder instructor. I completed a two week school with Delphi Steering in Planning, estimating and parts and material expediting. PROFESSIONAL LICENSES /CERTIFICATES City of Saginaw, Boiler Operator License C- School: Specification Writing (500536) American Planning Association, Alaska Chapter (255619) PROFESSIONAL RATINGS, AWARDS, AND RECOGNITIONS Senior Enlisted Academy Class 12, Distinguished Graduate Psi Chi: National Honor Society in Psychology Alpha Chi: National Honor Society Certified Naval Instructor State of Michigan Certified Welder Saginaw Valley State University Honors: summa cum laude, Top 10% Have Security Clearance OTHER INFORMATION SHIPSUP, 3 -M, and Quality Assurance Chief at: BTCS- Newport, BTCM - Norfolk, and CWO4 -Bath, USNR Manpower Development was my job for five years at plant two Delphi Steering U.S. MILITARY SERVICE INFORMATION Active Duty: 04/1964 to 03/1967 - U.S. Navy Reserve Duty: 04/1964 to 04/1993 - U.S. Navy Honorable Discharge Retirement Rank: CWO -4. Date: 04/01/1993 Additional Information: Form submitted on: 4/29/2011 1:44:13 PM Submitted from IP Address: 152.121.19.254 Referrer Page: http: / /www.kodiakak.us /index.aspx ?NID =278 Form Address: http: / /www.kodiakak.us /forms.aspx ?FID =72 6 'ff KODIAK ISLAND BOROUGH /, SOLID WASTE ADVISORY BOARD NAME TERM HOME WORK CELL EMAIL PHONE PHONE PHONE Cindy Harrington 2013 486 -9488 486 -9488 cindyh PO Box 8166 Kodiak, AK 99615 Marion Owen 2013 486 -5079 mvoarden(@alaska.net 1223 W Kouskov Kodiak, AK 99615 Nick Szabo (Chair) 2012 486 -3853 654 -3853 herschel(thoci.net PO Box 1633 Kodiak, AK 99615 Donn Tracy 2011 907 -521- 486 -1879 donnt(a)hotmail.com 389 Neva Way 0655 Kodiak, AK 99615 Sandra West (Vice Chair) 2013 486 -5303 487 -5310 539 -6429 sandra.w.west(Wuscq.mil 2474 Spruce Cape Road x144 Kodiak, AK 99615 Construction Business Representative Vacant 2012 Retail Business Representative Darlene Turner 2012 486 -6390 481 -6390 darlene@asmilingbear.com 2046 Three Sisters Way Kodiak, AK 99615 NON - VOTING EX- OFFICIOS Assembly Representative Dave Kaplan 486 -1711 486 -1711 david .kaplan 418A Lilly Drive Kodiak, AK 99615 KIB Staff Representative Vacant 486 -9348 Environmental Specialist U.S.C.G. Representative David George 487 -5320 ext. 257 david.e.oeorge{Wuscq.mil City of Kodiak Representative 486 -8060 Mark Kozak 486 -8066 mkozak 2410 Mill Bay Road (fax) Kodiak, AK 99615 This board is governed by Kodiak Island Borough Code 2.145 STAFF EIF DIRECTOR, WOODY KONING 486 -9343 wkoningt kodiakak.us EIF SECRETARY, MARY BARBER 486 -9343 mbarber(Tkodiakak.us ENGINEERING & FACILITIES DEPARTMENT 710 MILL BAY ROAD ROOM 224 KODIAK, AK 99615 Revision Date: 4/8/2011 Revised by: JK Kodiak Island Borough Assembly Regular Meeting Guidelines June 2, 2011, 7:30 p.m., Borough Assembly Chambers Please announce: Please remember to turn off ringers on your cell phones or put them on vibrate. 1. INVOCATION Captain John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Austerman who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: * Regular Meeting Minutes of May 5, 2011. * Declaring a Seat on the Planning and Zoning Commission Vacant. Recommended motion: Move to approve the agenda and consent agenda. Clerk's note: Because of the impact of Ordinance No. FY2011 -16 Severance Tax Ordinance to Ordinance No. FY2012 -01 Budget Ordinance, it is necessary to suspend the rules and adopt the Severance Tax Ordinance. Recommended motion: Move to suspend the rules by moving Item 12.A Ordinance No. FY2011 -16 before the public hearing items. ROLL CALL VOTE ON MOTION TO SUSPEND THE RULES. VOICE VOTE ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA AS AMENDED. Kodiak Island Borough Assembly Guidelines June 2, 2011 Page 1 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of May 5, 2011. 6. AWARDS AND PRESENTATIONS - None 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone numbers: Local is 486 -3231. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 8. COMMITTEE REPORTS IF THE MOTION TO SUSPEND THE RULES WAS APPROVED, PLEASE PROCEED: 12.A UNFINISHED BUSINESS A. Ordinance No. FY2011 -16 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.45 Severance Tax Section 3.45.020 Resources Subject to Tax and Section 3.45.010 Definitions. Clerk's note: Attached on yellow paper are the changes to this ordinance and copies are available to the public. The motion that is before the Assembly is to adopt Ordinance No. FY2011 -16. Staff Report — Manager Gifford Assembly discussion and amendments may be offered at this time. Recommended motion: Move to amend Ordin n5 6 o F 2011 -16, Line 45 by striking out "one and a quarter percent (1.25%)" and replace the wording with "the sum of all area -wide mill levies ", and to reinsert the wording on Lines 71 and 72, "beginning July 1st after the date of the setting of the mill levy ". ROLL CALL VOTE ON MOTION TO AMEND. ROLL CALL VOTE ON MAIN MOTION AS AMENDED. Kodiak Island Borough Assembly Guidelines June 2, 2011 Page 2 9. PUBLIC HEARING A. Ordinance No. FY2011 -01A Amending Ordinance No. FY2011 -01 Fiscal Year 2011 Budget By Amending Budgets to Account for Various Revenues that Are Over and Under Budget, Provide for Additional Expenditures, Budget New Projects, Accept Grants, and Move Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2011 -01A. Staff Report — Manager Gifford Open public hearing. Read phone numbers: Local is 486 -3231. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. If you wish to amend the amount to the Service Area No. 1 Board, you may: Recommended motion: Move to amend the amount to Service Area No. 1, Line 9 by striking out $35,000 and inserting $ and adjust the General Fund Balance accordingly. ROLL CALL VOTE ON MOTION TO AMEND. ROLL CALL VOTE ON MAIN MOTION AS AMENDED. Kodiak Island Borough Assembly Guidelines June 2, 2011 Page 3 B. Ordinance No. FY2012 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal year Commencing on the First Day of July 2011 and Ending on the Thirtieth Day of June 2012 (Fiscal Year 2012 Budget ). Recommended motion: Move to adopt Ordinance No. FY2012 -01. Clerk's Note: The revised backup information for Ordinance No. FY2012 -01 is attached on blue paper and has been provided to the public. Staff Report — Manager Gifford Recommended motion: Move to amend Ordinance No. FY2012 -01 by amending the millage rates on: Line 45 Kodiak Island Borough to read .10 mills Line 46 Education Support Fund to read 9.27 mills Line 59 Renewal and Replacement Fund to read .08 mills ROLL CALL VOTE ON MOTION TO AMEND. Open public hearing. Read phone numbers: Local is 486 -3231. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. If you wish to postpone adoption of the ordinance, you may: / Recommended motion: Move to postpone Ordinance No. FY2012 -01 to a special meeting of the Assembly on June 9, 2011. Assembly discussion should be focused on postponement only. �\ ROLL CALL VOTE ON MOTION TO POSTPONE. 1 / ROLL CALL VOTE ON MAIN MOTION AS AMENDED. 10. V BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Kodiak Island Borough Assembly Guidelines June 2, 2011 Page 4 12. UNFINISHED BUSINESS (IF THE SUSPENSION OF THE RULES DID NOT PASS, TURN TO PAGE 2 OF THE GUIDELINES TO PROCEED IN THE ADOPTION OF ORDINANCE NO. FY2011 -16 SEVERANCE TAX ORDINANCE. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2011 -33 Approval of Concept Design Phase for the Kodiak Long Term Care Center Design Project. Clerk's note: Attached on white paper is additional back -up information. Recommended motion: Move to authorize the manager to execute Contract No. FY2011 -33 with Architects Alaska, Inc. for the Concept Design Phase for the Kodiak Long Term Care Center Design Project in an amount not to exceed $146,582. Staff Report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Contract No. FY2010 -10 Second Extension of the Recycling Contract with Threshold Services Inc. Recommended motion: Move to authorize the manager to execute the optional second one -year extension for Contract No. FY2010 -10 with Threshold Services, Inc. of Kodiak, Alaska for a time and material contract estimated to be $250,000. Staff Report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 2, 2011 Page 5 B. Resolutions 1. Resolution No. FY2012 -02 Reestablishing the Fees of the Kodiak Island Borough. Clerk's Note: A corrected version is attached on breed paper and has been provided to the public. Recommended motion: Move to adopt Resolution No. FY2012 -02. Staff report — Manager Gifford Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. C. Ordinances for Introduction — None. D. Other Items 1. *Declaring a Seat on the Planning and Zoning Commission Vacant. 2. Approval of the Solid Waste Advisory Board By -Laws. Recommended motion: Move to approve the Solid Waste Advisory Board By -laws as presented. Staff Report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Mayoral Appointment to the Solid Waste Advisory Board. Recommended motion: Move to confirm the Mayoral Appointment of Mr. Scott Arndt to the Solid Waste Advisory Board Construction Business Representative seat for a term to expire December 2012. Staff Report — Clerk Javier Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 2, 2011 Page 6 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone numbers: Local is 486 -3231. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 15. ASSEMBLY MEMBER COMMENTS Announcements a1/4"7 or Selby t r cLc 6 I The Ass mbly will hold a special meeting and work session on Thursday, June 9, 2011, at 7:30 p.m. in the Borough Conference Room, and a regular meeting of the Assembly on Thursday, June 16, 2011, at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 2, 2011 Page 7 / °t,y,� KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET h/ " Regular t/ Special Date: og ` Olt 0 Convened: Recessed: Reconvened: Q Adjourned: �(\ BY: BY: a BY: Fe v" BY: - Sc 1-0/46 BY: SECOND: SECOND: J In tt SECOND In SECOND: cin SECOND: S n10110 is a e" 0 1\i\,( C ksb YES NO YES NO YES NO YES NO YES NO / . . __ V Ms. Austerman Ms,-Ausfl Ms. Austerman Ms Austerman Ms.-Austerman Mr. Friend f Mr. Friend Mr. Friend Mr. Friend 2le ✓ Mr. Friend Ms. Fulp ✓ Ms. Fulp Ms. Fulp Ms. Fulp 1.7 Ms. Fulp . V Ms. Jeffrey ✓ Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey 1/. Ms. Jeffrey I V / Mr. Kaplan i/ Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch V Ms. Lynch Ms. Lynch Ms. Lynch ✓ Ms. Lynch / Ms. Stutes V. Ms. Stutes Ms. Stutes Ms. Stutes ✓ Ms. Stutes v , / CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE 1 TOTAL: TOTAL: TOTAL: TOTAL: lo 0 TOTAL: The mayor ma / not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby , / Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Regular "Special Date: o b9-I - 94 a Convened: Recessed: Reconvened: Adjourned: f' BY: TY V-Q/I , 'f� �. ?R BY: BY: BY: ��yyLP ,11 �/ ) BY: t NK�/�ty� / t SECOND: e SECOND: f i r / SECOND: SECOND: �� p , Q SECOND: r 1 1 01A AA 0 Pc a V .....; ' 1/ A t YES NO YES NO YES NO 'YES NO. YES NO sterman s. Auster-Fn 3 ,ran Mr. Friend ✓ Mr. Friend V Mr. Friend ✓ Mr. Friend , / Mr. Friend Ms. Fulp f Ms. Fulp / Ms. Fulp 7 Ms. Fulp / v Ms. Fulp Ms. Jeffrey Ms. Jeffrey V , / Ms. Jeffrey ✓ Ms. Jeffrey V v Ms. Jeffrey Mr. Kaplan t/ Mr. Kaplan V , / Mr. Kaplan ✓ Mr. Kaplan v Mr. Kaplan Ms. Lynch ✓ Ms. Lynch V , / Ms. Lynch ` / Ms. Lynch ✓ Ms. Lynch Ms. Stutes Ms. Stutes V ✓ Ms. Stutes i V ✓ Ms. Stutes / Ms. Stutes afir (CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE A _ TOTAL: (Q 0 TOTAL: (9 - 0 TOTAL: TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the asse ly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby V Mayor Selby I KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET r �n Regular V Special Date: 0 e (O0•(7.t/ w Convened: Recessed: Reconvened: Adjourned: BY: 3 / 11 • /1 BY: ff BY: ��\ "_ "� BY: /y 1-64- BY: 0 Th� 1 SECOND: i SECOND: c r a pitiu SECOND.CF-00 SECOND: 9 SECOND: I c r csktfi j_, OLlikinj rod/P .0 0 1 I 0 0(1\--97N-k Q qgly \./ ( 0 4\ 1}1*/ ../--- r 1/4}f 'it/ YES NO YES NO YES NO YES NO YES NO Ms_.Austerman Ms. AusteLmaa- • . - • u _ - Mr. Friend ✓ Mr. Friend c' ✓ Mr. Friend Mr. Friend Mr. Friend Ms. Fulp / Ms. Fulp 1/ Ms. Fulp U ✓ Ms. Fulp Ms. Fulp Ms. Jeffrey ' / V Ms. Jeffrey ✓ Ms. Jeffrey , / Ms. Jeffrey •/ Ms. Jeffrey ✓ Mr. Kaplan �/ ` Mr. Kaplan ✓ Mr. Kaplan � Mr. Kaplan J Mr. Kaplart�( Ms. Lynch / V Ms. Lynch ✓ Ms. Lynch Ms. Lynch ,� Ms. Lynch Ms. Stutes ✓ Ms. Stutes I/ Ms. Stutes Ms. Stutes J Ms. Stutes CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE 1 TOTAL: TOTAL: TOTAL: 0 & TOTAL: (2 0 TOTAL: L The mayor may not 7 except in the case w hey only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby V� Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET (C � ( e 1 Regular ✓ Special Date: `� Convened: Recessed: Reconvened: Adjourned: BY: - F Y 1 111- 4 BY: V 11A4t BY: Sk' .1,ti BY: c j 0-. BY: 4140 '4`1 SECOND: SECOND: SECOND: u(tJ T', �y SECOND: - SECON11-7 . k ya,O 2 - U 1 i, ‘ 0 41 a o \ o- co 2,,A) 1 V o''' \9 Oe --41\1(2),;k4til v i t 1 1 tjs jtj YES NO YES NO • YES NO YES NO YES •NO Ms. Austerman Ms. Austerman u _ - u . 0 £ _ .: _ ' Is--Atrsterraan Mr. Friend V Mr. Friend / Mr. Friend s ly v / Mr. Friend 4- ✓ Mr. Friend / Ms. Fulp v Ms. Fulp , / Ms. Fulp I V ✓ Ms. Fulp ✓ Ms. Fulp- v ✓ Ms. Jeffrey Ms. Jeffrey V Ms. Jeffrey ✓ Ms. Jeffrey V Ms. Jeffrey Mr. Kaplan Mr. Kaplan t / Mr. Kaplan ,,/ Mr. Kaplan ✓ Mr. Kaplan V Ms. Lynch w v Ms. Lynch v ` J Ms. Lynch v ✓ Ms. Lynch ✓ Ms. Lynch Ms. Stutes V Stutes a / /i v v v Ms. Stutes ` / Ms. Stutes ✓ Ms. Stutes CHANGE OF VOTE? HANGE OF OTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE. TOTAL: C 0 TOTAL: 6 1 TOTAL: 0 (, TOTAL: 4 TOTAL: ( I The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET ' Regular Special Date: €l / � 1 Convened: �A Recessed: Reconvened: Adjourned: BY: I I 'l/I" B Y: ( i I BY: BY: BY: SECOND: 1 SECOND: ` I 4 SECOND: SECOND: SECOND: , ttrit el IN i uA . • YES NO YES "NO : ' YES NO - YES , NO - ` . . . YES NO- Ms. �_ sspsman Ms. Austerman . us erm Ms. Austerman Mr. Friend Mr. Friend / Mr. Friend Mr. Friend Mr. Friend Ms. Jeffrey ] vv , " � Ms. Jeffrey ✓ Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey Mr. Kaplan �, / / V Mr. Kaplan to V Mr. Kaplan Mr. Kaplan Mr. Kaplan Ms. Lynch V _ Ms. Lynch / Ms. Lynch Ms. Lynch Ms. Lynch Ms. Stutes V Ms. Stutes / Ms. Stutes Ms. Stutes Ms. Stutes . CHANGE OF VOTE? HANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE ?' _ _ TOTAL: 0 TOTAL: (Y' O TOTAL: TOTAL: TOTAL: The mayor ma not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby KODIAK ISLAND BOROUGH REGULAR MEETING Regular Meeting of: C 02 0 / Please PRINT your name Please PRINT your name p*A VSS2 Q iztigego 6& \� 1<,,, 429 4e,- <N\ Me( S 1�� g � !� ,� v ;o !✓ 11 r.SCV /2 k-e(t4 5 ike erF IY\,Mi .,x :4 4k. &Se/ ( 1 ` Ass / ' Snit Areawide Mill Rate at Different Funding Levels for KIBSD (Assuming 1 mill generates S 1,096,774 ) Funding for % of Mill Rate Total Mills Total Approx. %- KIBSD Cap Required for Areawide age increase in for KIBSD Education Mill Rate total property Funding Incl. Debt taxes since Service FY09" $11,185,000 100 10.20 11.50 12.00 38.29 $10,000,000 89.4 9.12 10.42 10.92 25.84 $9,500,000 84.9 8.66 9.96 10.46 20.54 $9,000,000 80.5 8.21 9.51 10.01 15.35 58, 500, 000 76.0 7.75 9.05 9.55 10.05 * Areawide Mill Rate = .25 (general KIB management) + .25 (non - education debt + 1.30 (education debt service) + mill rate required to generate property taxes equal to contribution to KIBSD. If the first three components are held constant, Areawide Mill Rate = 1.80 + mill rate for funding KIBSD. ** Total assessments have increased by 21 % since FY 09 (from $870,770,562 to $1,053,672,000). The areawide mill rate for FY09 was 10.5. If we assume that exemptions have held constant (as a % -age of total assessments), then the % -age increase in property taxes since FY09 would be: {[(FY12 mill rate x 1.21) - 10.5] _ 10.5} x 100 The amount of revenue generated per mill is reported differently in at least four different places. 9.50 mils 10,274,588 = $1,081,536/mil (Back Up Info - Ord. FY2012 -01) 7.75 mils 8,500,000 = $1,096,774/mil (Back Up Info - Ord. FY2012 -01) 9.50 mils 9,997,981 = $1,052,419/mil (4/25/11 memo transmitting budget) 11.3 mils 11,894,589 = $1,052,618/mil (4/25/11 memo transmitting budget) o eJo-amend Ordinance FY2012 -01, Section 7 by adding the folI wing: Necessary line item changes from the manager's proposed budget as reflected by the Back Up Information attached to Ordinance FY2012 -01 shall include the following: 1.Account 100 (Assembly) Authorized expenditures are to be reduced by at least $ 18,000 and shall include the following reductions from the manager's budget A. Acct 430.100 (Lobbyist) - $2,000 B. Acct 450.210 (Food /Business lunch) - $4,000 C. Acct450.300 (Travel /Per Diem) 45,000 D.Acct 459.301 (Mayor's Travel) 47,000 2.Account 105 (Manager) Authorized expenditures are to be reduced by at least $ 82,000.00 and shall include the following reductions from the manager's budget A. Accts 430.100 and 420 - all funds authorized for the position of an assistant tyo the manager's executive assistant are to be removed and the total of these funds shall be reduced by at least $75,000.00 B. Acct 450.270 (Continuing education) - $3,000 C. Acct 450.300 (Travel /Per Diem) 44,000 i Kodiak Island Borough Budget Worksheet Report 2008 Actual 2009 Actual 2010 Actual 2011 Amended 2011 Actual Account Number Description Amount Amount Amount Budget Amount 2012 Level 1 2012 Level 2 Fund 100 General Fund Revenue Totals 514,714,664.27 515,816,249.86 515,630.927.27 317,415,942.00 513,652,55015 $6,265,916.00 $6.029,293.00 Expenses Department 100 Legislative - `L.C.cx n Personnel Sery res i r 1- , 410.106 Mayoral Stipend 56,000.00 56,000.00 56,000.00 56,000.00 54,500.00 56,000.00 56,000.00 TM 410.108 Assembly Stipend 525,100.00 525.800.00 525,200.00 $25,200.00 519,200.00 525,200.00 525200.00 fi` Total Personnel Servir.-3 $31.100.00 531,800.00 531,200.00 531,200.00 523,700.00 531,200.00 531,200.00 Fmnlnvee Benefitr. s. i , ,,, c , , x ,,,, �S.LAtl3 .L6 �a.: 420.110 Unemployment Taxes 50.00 50.00 50.00 50.00 50.00 50.00 $0.00 { SF: 1., : 420.120 FICA Taxes 52,409.75 52,432.70 52,428.87 52,390.00 51,847.48 52,390.00 32,390.00 . 420.130 Group Insurance $0.00 50.00 50.00 50.00 50.00 50.00 $0.00 cd { ., 9 4/...; , '" .1 420.140 Retirement 33432.00 $2,640.00 52,989.55 $4,030.00 51,824.90 54.030.00 54,030.00 420.150 Workers Compensation 5273.23 5292.56 5282.35 5400.00 5264.02 5400.00 5400.00 '"r'- c' ,i- a� , .," , Total' Fmnlnvee Renefits 56,114.98 $5,365.26 55,700.77 55820.00 53,936.40 56,820.00 56,820.00 Prntensinnnl Services .Y�` 430.100 Political Lobbyist S` 567,00000 ., 367 00000 567562.49 571,500.00 550,564.29 571,500.00 571,500.00 n' 430.170 Contract Negotiators 50.00 50.00 50.00 50.00 50.00 50.00 50.00 _ }f Intel Prnfessinnal Servirac $67,000.00 $67,000.00 $67,562.49 571,500.00 350,564,29 $71,500.00 571,500.00 ''1 Si mnnrt Gond, A Cervical 4 C I 450.100 Office Supplies 50.00 562.77 50.00 5500.00 5500.00 3500.00 5500.00 Of 450.120 Printing/Binding 50.00 50.00 50.00 50.00 50.00 50.00 50.00 y,: 450,140 Dues/Books/Period 519,327.90 519,537.22 511,873.98 520,000.00 519,025.85 520,000.00 520,000.00 f 450.200 Honorarium/Amenities 52,308.17 52.135.69 51,830.83 52,500.00 $1,966.57 $2.500.00 52,500.00 "LL7+. - K.' 450.210 Fool1/Business L unch 57:9.32 - 59,311.59 18 59.866.41 515,000.00 59,673.16 515.000.00 515,000.00 450.220 Insur AnBon 5525 96 5458.00 3648.00 5700.00 5413.00 $700.00 5700.00 450.290, Recruit/Relocation 50.00 50.00 50.00 $0.00 50.00 50.00 $0.00 .. 11 -'- 51.{1... .. _ 450.300 TraveVPer Diem 513,324.98 . `- 517 315.94 • 521.604 524,000 00. - $23,653.56 32500000 525,000.00 450.301' '.Mayor TraveVPer Diem - : '.:56,582.81 51g243.20 514 499.63 . 51500.00 _54,433.73 516000.00 516,000.00 user: Karl Short Pages 5 of 38 Monday, April 25, 2011 Kodiak Island Borough Finance STATEMENT NUMBER , Phone: 907 -486 -9323 9615 Fax: 907-486-9392 2010 CORRECTED TAX STATEMENT PROPERTY ID NUMBER www.kodiakak.us 21648 NAME & ADDRESS PROPERTY DESCRIPTION PROPERTY GEOGRAPHICAL ID flwnpr ID: 16595 Pct: 100.000% TRINITY ISLANDS BK 2 LT 17 R7515060170 1 Si I nuvt,n un PROPERTY SITUS / LOCATION • :1AK, AK 99615 US 3446 SITKINAK DR KODIAK, AK 99615 Acreage: 0.2700 Type: R LAND MARKET VALUE IMPROVEMENT MARKET VALUE AG/TIMBER USE VALUE AG/TIMBER MARKET ASSESSED VALUE MORTGAGE INFORMATION 50,984 249,056 0 0 300,040 KODIAK ISLAND HSNG AUTHORITY Tax Area: (72) Tax Code Area 72 (( , Taxing Unit Assessed SC DV EX Other Taxable Value Rate Per Tax Due Exemption Exemption Exemption Exemptions $1, , 0 School District Support 300,040 300,040 4 . :. 2,850..1 Debt Service - Education 300,040 300,040 1.3. 000 390.0 • Service Area R1 300,040 300,040 .00000 450.0 Trinity Islands St Lighting 300,040 300,040 0.500000 150.0 Trinity Islands Paving Dist 300,040 300,040 0.000000 0.0 Kodiak Island Borough 300,040 300,040 L0 20'000 75.0 Fire Protection Area 41 300,040 300,040 1.500000 450.0 Over or Refund 300,040 300,040 0.000000 0.0 Health Service - Hca 300,040 i 300,040 0.25 00 75.0 IMPORTANT PLEASE READ Taxes may be paid in full on ar before the 151h day of October. If your tax bill is $50 or less, or if the lax due Total Taxes Due t is for a boat, it must be paid on or before 10/15. Real and personal property taxes may be paid in halves. The 4,44U.5. first hall payment is due by 8/15 and the second hall is due by 11/15. A payment is paid when due only if it is physically received in the finance office by the due date or postmarked by the United States Post Office, not metered machines, prior to midnight on the due date. A 10% penalty will Penalty &Interest if paid after November 15, 2010 be added to all delinquent taxes. In addition, all delinquent taxes draw interest at the rate of 1% per month or 0 Paid in Full by: P &l Rate Estimated Due fraction thereof from the date of delinquency until the dale of sale. April 2011 11% 5,173.5f f your assessment form was tiled late or involuntarily for either boat, personal or business properly, a penalty May 2011 12% 5,218.01 ias been added to the account, Boats are now taxed at 51/11 or a minimum of $30. June 2011 13% The taxpayer is responsible far obtaining the tax bill for each of his parcels and identifying them. Failure to 5,262.41 eceive a tax notice does not relieve the taxpayer from paying their taxes on time. SPLIT PAYMENT OPTION 'lease contact our office if you have any questions regarding your tax bill. Thank You. You may choose to pay your tax bit in two p a y ugt wish to this, the first d payment is by Aug A15th. 15th. h. MORTGAGE NOTE The second i ntl payment is due by Nov 15th. .heck mortgage information for accuracy and notify us s of of any corrections needed. The mortgage ■, ,: ly listed has received a copy of this bill. All property owners are mailed the original tax bill. Pmt Due By Payment Amount 1st August 15, 2010 2,220.31 2nd November 15, 2010 2,220 • True Automation, Inc. ekecheckspayableto: ' DETACH H ERE A ND RETURN WITH PAYMENT' 110111111111010111111111111111111111111111111 '2010 -9615' odiak Island Borough Finance h: 907-486-9323 10 Mill Bay Road Owner Name and Address Statement Number odiak, AK 99615 2010 9615 Jwe Oil ro "n Prop ID Number ETURN SERVICE REQUESTED KODIAK, AK 99615 US 21648 Geographical ID 87515060170 Payment Options: (Check One) I I Full Payment Due Oct 15, 2010 4,440.59 Taxes are payable Oct 15 and become delinquent on Oct 16 I I Half Payments 1st Payment 2,220.31 • KODIAK, AK 99615 US Due Aug ts, 2010 Move to amend Ordinance FY2012 -01, Section 7 by adding the following: Necessary line item changes from the manager's proposed budget as reflected by the Back Up Information attached to Ordinance FY2012 -01 shall include the following: 1.Account 100 (Assembly) Authorized expenditures are to be reduced by at least $ 18,000 and shall include the following reductions from the manager's budget A. Acct 430.100 (Lobbyist) 42,000 B. Acct 450.210 (Food /Business lunch) - $4,000 C. Acct 450.300 (Travel/Per Diem) 45,000 D.Acct 459.301 (Mayor's Travel) - $7,000 2.Account 105 (Manager) Authorized expenditures are to be reduced by at least $ 82,000.00 and shall include the following reductions from the manager's budget A. Accts 430.100 and 420 - all funds authorized for the position of an assistant tyo the manager's executive assistant are to be removed and the total of these funds shall be reduced by at least $75,000.00 B. Acct 450.270 (Continuing education) 43,000 C. Acct 450.300 (Travel /Per Diem) 44,000 Kodiak Island Borough 9 Budget Worksheet Report 2008 Actual 2009 Actual 2010 Actual 2011 Amended 2011 Actual Account Number Description Amount Amount Amount Budget Amount 2012 Level 1 2012 Level 2 Fund 100 General Fund Department 120 Finance Department Personnel Services 410.110 Salaries 5384,680.08 5377 ,210.35 5419623.53 5412.340.00 5328,488.44 5421.940.00 5421.940.00 410.120 Temporary Help S18.70 50.00 50.00 50.00 50.00 50.00 50.00 ,4 - - 'Yk 9 F El 410.130 Overtime 514,824.95 522,980.70 514,323.66 514,280.00 59,492.66 514,580.00 514,580.00 a h Lolgtfeagggetagaiggg 5399. 523.73 5400 ,191.05 5434,147.19 5426,620.00 5337 ,981.10 5436,520.00 5436,520.00 Fmolrlvee Benefits 420.110 Unemployment Taxes 530.78 540.05 543.42 50.00 533.60 50.00 50.00 420.120 FICA Taxes 529.066.71 529,484.53 532,037.13 532,620.00 524,307.64 533,410.00 533,410.00 ti .'l 420.130 Group Insurance 588,526.92 587,559.85 5116,550.09 5136,170.00 5105440.87 5191,918.00 5191,918.00 k 420.140 Retirement 585,625.89 5145,749.10 5117,105.03 5119,270.00 589,934.47 5122,070.00 5122,070.00 17i 420.150 Workers Compensation 53 .465.54 53,681.76 53,968.97 53.920.00 53.725.25 54,030.00 54,03000 • 420.160 Termination Reserve 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Total: Fmplovee Benefits 5206,715.84 5266,515.29 5269,704.64 5291,980.00 5223.441.83 5351,428.00 5351,428.00 Professional Sendog 9 430.140 Contracted Services 50.00 50.00 50.00 50.00 50.00 50.00 50.00 ,. ,g?'t:4 ^ Total' Pmfelcinnal Services 50.00 50.00 50.00 50.00 50.00 50.00 50.00 Su000d Goods 8 Services 450.100 Office Supplies 52, 344.09 55,685.78 54,093.04 54,000.00 51,452.92 54,000.00 54,000.00 # 450.115 Computer Sofrvare<5000 50.00 50.00 50.00 50.00 50.00 50.00 50.00 r 450.120 Printing/Binding 517,313.94 516 779.23 513,283.68 515,00600 510,164 -38 515,000.00 515,000.00 450.140 DueslBooks/Penod 52,701.36 52.725.71 52.265.14 53,000.00 51,584.02 53600.00 53,000.00 450.160 Fumiture/Fixtures 51,973.07 5508.88 51,460.44 53,000.00 50.00 55,000.00 55,000.00 450.170 Mach/Equip < 55000.00 50.00 5885.00 50.00 5200.00 5567.27 5200.00 5200.00 450.210 Food/8usiness Lunch 50.00 50.00 541.00 50.00 50.00 50.00 50.00 450.220 Incur And Bonding 56,240.82 57,380.00 57,720.00 58,000.00 $5,328.00 58,000.00 58,000.00 450.250 Data Services 50.00 50.00 50.00 50.00 50.00 50.00 50.00 450.270 Continuing Education 512,788.17 $8.822.92 513,329.20 514,500.00 53,926.20 514,500.00 514,500.00 450.290 Recruit/Relocation 5737.59 52,089.05 5224.38 5250.00 50.00 5250.00 5250.00 450.300 Travel/Per Diem 52,138.30 5450.00 52,370.83 52,000.00 52.957.28 52,000.00 52.000.00 user: Karl Short Pages 12 of 38 Monday. April 25. 2011 ( Kodiak Island Borough Budget Worksheet Report 2008 Actual 2009 Actual 2010 Actual 2011 Amended 2011 Actual Account Number Description Amount Amount Amount Budget Amount 2012 Level 1 2012 Level 2 Fund 100 General Fund Revenue Totals 514,714,664.27 515,816.249.86 515.630,927.27 517,415,942.00 513,652,550.15 $6,265,916.00 56.029,29100 Expenses Department 100 Legislative -- .(LtAt ri / F W " .T Personnel Service4 J 410.106 Mayoral Stipend 56000.00 56,000.00 56,000.00 56,000.00 54,500.00 $6.000.00 56,000.00 . 410.108 Assembly Stipend $25,100.00 525,800.00 525,200.00 525,200.00 519,200.00 525.200.00 525,200.00 w, Total Personnel Services 537,100.00 531,600.00 531,200.00 531,200.00 523,700.00 531200.00 531,200.00 y/ rr1r10V Benefits may 420.110 Unemployment Taxes 50.00 50.00 50.00 50.00 50.00 50.00 50.00 �l¢� ji 420.120 FICA Taxes 52,409.75 52,432.70 52,428.87 52,390.00 51.84748 52,390.00 52.390.00 t' \ 420.130 Group insurance 50.00 50.00 50.00 $0.00 50.00 50.00 50.00 ( ., 420.140 Retirement 53,432.00 52,640.00 52,989.55 54,030.00 51,824.90 54,030.00 54,030.00 ✓ 420.150 Workers Compensation 5273.23 5292.56 5282.35 $400.00 5264.02 5400.00 5400.00 i Total' Emolnv>n Benefits 56,114.98 55,365.26 $5,700.77 56,820.00 $3,936.40 56,820.00 56,820.00 Professional Services � er- ys 430.1100 Political Lobbyist 567,000.00 567,000.00 567,562.49 571.500.00 . 450,564.29 571,500.00 871,500.00 � 430.170 Contract Negotiators $0.00 50.00 50.00 50.00 50.00 50.00 $0.00 Total' Professional Services 567,000.00 567,000.00 567,562.49 571,500.00 550,564.29 571,500.00 571,500.00 ''i Sop ron Grids & S ry ces II; 450.100 Office Supplies 50.00 562.77 50.00 5500.00 5500.00 5500.00 5500.00 t` 450.120 Printing/Binding 50.00 50.00 50.00 $0.00 50.00 50.00 50.00 450.140 Dues/Books/Period 519,327.90 519,537.22 $11,873.98 520,000.00 519,025.85 520,000.00 520,000.00 450.200 Honorarium /Amenities 52,308.17 52.135.69 $1,830.83 52,500.00 51,966.57 52,500.00 52,500.00 450.210 Food/Business Lunch 59,311.59 57,189.32 $9.866.41 . 515,000.00 59,673,16 515,000.00 515,000.00 450.220 Insur And Bonding 5525.96 5458.00 $648.00 5700.00 5413.00 5700.00 5700.00 450.290 Recruit/Relocation 50.00 50.00 50.00 $0.00 50.00 50.00 50.00 450.300 TraveuPer Diem 513,324.98 . 517,315.94 521,664.04 524,000.00 523,653.56 525,000.00 525,000.00 450.301 Mayor TravevPer Diem 56.582.81 510,243.20 514,499.63 515,000.00 54,433.73 $16.000.00 516,000.00 user Karl Short Pages 5 of 38 Monday, April 25, 2011 Kodiak Island Borough Budget Worksheet Report 2008 Actual 2009 Actual 2010 Actual 2011 Amended 2011 Actual Account Number Description Amount Amount Amount Budget Amount 2012 Level 1 2012 Level 2 Fund 100 General Fund Department 105 Borough Management personnel Services 410.110 Salaries 5175,604.14 5230,656.21 3251,144.19 3285,500.00 3198,470.18 3295,530.00 3295,530.00 410.120 Temporary Help 50.00 50.00 50.00 $0.00 30.00 50.00 50.00 i 410.130 Overtime 52,781.54 55,506.36 54,239.98 37,010.00 32,933.83 57,210.00 55,000.00 F Total: Personnel Servires 5178,385.68 5236.162.57 $255,384.17 3292,510.00 5201 404.01 $302,740.00 5300,530.00 Fmnlnyee Benefits 420.110 Unemployment Taxes 511.03 323.76 524.87 50.00 $20.15 30.00 30.00 d 420.120 FICA Taxes 512,943.34 $17,078.56 517,503.11 522,000.00 514,696.95 523,098.00 323,098.00 420.130 Group Insurance 534,310.17 347,811.73 352,213.60 384,310.00 543,940.34 3115,280.00 5115,280.00 } r " t 420.140 Retirement 539,106.26 585,865.75 567,718.07 581,790.00 355,594.26 384,643.00 384,643.00 / ''� 1;,4.5. 420.150 Workers Compensation 51,579.10 $2,251.31 52,284.52 52,700.00 52,281.35 $2,792.00 32,792.00 pi `� 420.160 Termination Reserve 50.00 30.00 50.00 $0.00 50.00 50.00 50.00 EL,, `+,..� Total' Fmnlovee Benefits 587.949.90 5153,031.11 5139,744.17 3190,800.00 5116,533.05 5225.813.00 5225,813.00 Il: �r`'r $yam i surtGds &SesiS rOffice rvu s ,, , 450.100 Ox Supplies 3444.41 51,228.15 3632.85 51,300.00 3520.10 51,300.00 51,300.00 450.115 Computer So(tware <5000 50.00 30.00 50.00 50.00 30.00 50.00 50.00 450.120 Printing/Binding 51,000.20 5945.81 5274.18 5500.00 $0.00 3500.00 5500.00 l 450.130 Postage 50.00 (531.10) 517.91 5100.00 50.00 5100.00 5100.00 450.140 Dues/Books/Period 53,329.56 55,636.04 53,433.94 55,000.00 52,690.40 55,000.00 55,000.00 450.160 Furniture/Fixtures 5262.19 50.00 50.00 53,000.00 50.00 53,000.00 $3.000.00 450.170 Mach/Equip <$5000.00 50.00 50.00 50.00 50.00 50.00 $0.00 $0.00 3; ilia 450.210 Food/Business Lunch 3234.73 5707.62 5527.20 3500.00 5261.83 3500.00 5500.00- 'v" -•+ 450.220 Insur And Bonding 52,288.79 52,832.00 $2,843.00 30.00 52,291.00 30.00 50.00 450.270 Continuing Education 54,690.54 54,206.81 57,217.31 510,000.00 52,073.53 510.000.00 510,000.00 450.290 Recruit/Relocation 33,444.80 599.24 5339.75 5500.00 30.00 $0.00 50.00 •450.300 TraveVPer Diem 55,864.08 53,499.60 511,550.41 510,000.00 $9,437.29 310.000.00 510,000.00 450.330 Rent 513,320.00 517,693.40 517,693.40 517,693.00 314,744.50 517,693.00 317.693.00 450.340 Telephone 52,852.63 51,718.61 51,881.43 50.00 31,447.00 50.00 50.00 user: Karl Short Pages 7 of 38 Monday, April 25, 2011 ALASKA DEPARTMENT OF EDUCATION FY2011 FOUNDATION PROGRAM AS 14.17.410 /1 Abbreviations for chart ALLOWABLE AS 14.17.410(c) Education FY2011 TOTAL AS 14.17.410(c) Updated 5/31/2011 REQUIRED EXCESS BUDGETED FULL VALUE REQUIRED ALLOWABLE ALLOWABLE BUDGETED DIFFERENCE DIFFERENCE MILL EQUIV. MILL EQUIV. MILL EQUIV. DETERMINATION LOCAL EXCESS LOCAL LOCAL BY AMOUNT BY PERCENT ALEUTIANS EAST = AE 4.0 10.2 7.9 $126,540,850 $506,163 $1,285,654 $1,791,817 $1,000,000 $791,817 56% ANCHORAGE = AN 4.0 3.8 7.6 25,394,910,550 101,579,642 96,180,761 197,760,403 191,994,683 $5,765,720 97% BRISTOL BAY = BB 4.0 2.8 5.7 . 226,532,900 896,348 626,693 1,523,041 1,298,276 $224765 85% CORDOVA = CO 4.0 5.1 8.8 194,966,705 779,867 - 1,000,572 1,780,439 1,720,940 $59,499 97% CRAIG = CG 4.0 12.0 7.4 104,420,650 417,683 1,253,073 1,670,756 771,341 $899,415 46% DENALI = DE 4.0 7.8 10.0 176,539,850 706,159 1,381,884 2,088,043 1,765,571 $322472 85% DILLINGHAM = DI 4.0 9.3 7.4 161,636,600 646,546 1,504,085 2,150,631 1,200,000 $950,631 56% FAIRBANKS = FB 4.0 4.8 6.7 6,991,504,065 27,966,016 33,718,955 61,684,971 46,522,700 $15,162,271 75% GALENA = GA 4.0 188.4 72.6 24,190,300 96,761 4,556,305 4,653,066 1,755,870 $2,897,196 38% HAINES = HA 4.0 3.7 6.4 262,777,950 1,051,112 973,556 2,024,668 1,694;044 $330,624 84% HOONAH = HO 4.0 10.2 11.1 48,060,100 192,240 488,019 680,259 533,000 $147,259 78% HYDABURG = HY 4.0 24.3 18.1 11,129,650 44,519 269,902 314,421 201,849 $112,572 64% JUNEAU = JU 4.0 3.4 7.4 3,414,539,650 13,658,159 11,702,065 25,360,224 25,360,224 $o 100% - - KAKE = KA 4.0 15.0 4.8 22,828,200 91,313 341,676 432,989 110,000 $322,989 25% KENAI = • KE 4.0 3.5 7.1 6,092,291,300 24,369,165 21,503,279 45,872,444 43,251,135 $2621,309 94% KETCHIKAN = KT 4.0 3.8 6.9 1,346,461,900 5,385,848 5,158,294 10,544,142 9,317,052 $1,227,090 88% KLAWOCK = KL 4.0 13.3 9.2 42,940,600 171,762 572,412 744,174 393,398 $350,776 53% KODIAK = KO 4.0 5.9 9.2 1,112,549,700 4,450,199 6,563,746 11,013,945 10,275,350 5738595 93% LAKE AND PENINSUI = LP 4.0 30.0 14.4 71,282,350 285,129 2,135,912 2,421,041 1,028,797 $1,392244 _ 42% MAT -SU = • MS 4.0 6.1 8.1 5,954,440,265 23,817,761 36,065,158 59,882,919 48,347,365 $11,535,554 81% NENANA = NE 4.0 71.7 4.0 22,078,600 88,314 1,582,834 1,671,148 88,314 51,582,834 5% NOME = NO 4.0 7.9 7.1 253,340,600 1,013,362 2,004,187 3,017,549 1,805,036 $1,212,513 60% NORTH SLOPE /2 = NS 0.9 2.3 2.2 12,959,944,128 11,142,990 29,976,170 41,119,160 28,345,399 $12773,761 69% NORTHWEST ARCTI = NW 4.0 14.2 7.5 531,467,865 2,125,871 7,551,345 9,677,216 4,000,000 $5,677,216 4196 PELICAN = PL 4.0 6.8 4.0 12,978,700 51,915 88,901 140,816 51,915 $88,901 37% PETERSBURG = PT 4.0 5.2 6.0 303,112,900 1,212,452 1,563,304 2,775,756 1,818,355 $957,401 56% SAINT MARY'S = SM 4.0 86.0 4.0 8,716,800 34,867 749,847 784,714 35,000 $749,714 4% SITKA = SI 4.0 3.8 • 5.7 907,08,4,550 3,628,338 3,407,026 7,035,364 5,138,419 $1,896,945 73% SKAGWAY /2 = SK 2.5 2.8 5.2 239,510,900 591,290 660,490 1,251,780 1,251,780 $0 10096 - TANANA = TA 4.0 30.9 4.0 7,390,750 29,563 228,594 258,157 29,563 5228,594 11% UNALASKA = UN 4.0 2.9 6.8 437,137,450 1,748,550 1,255,294 3,003,844 2,961,021 $42,823 99% -- VALDEZ /2 = VA 2.0 2.8 4.8 1,635,186,170 3,274,846 4,643,458 7,918,304 7,918,304 $o 100% -- WRANGELL = WR 4.0 5.7 8.1 167,037,550 668,150 952,183 1,620,333 1,345,287 $275,046 83% YAKUTAT = YA 4.0 7.5 8.9 55,612,950 222,452 417,029 639,481 495,000 $144,481 77% TOTALS Average contribution in mills» 9.3 $69,321,144,048. .. $232,945,352 $282,362,663 $515,308,015 $443,824,988 $71,483,027 86%