01/20/2011 Regular Meeting KODIAK ISLAND BOROUGH
Assembly Regular Meeting
January 20, 2011
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, January
20, 2011, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
The invocation was given by Major Sergeant Dave Blacketer of the Salvation Army. Mayor
Selby led the Pledge of Allegiance.
Present were Mayor Jerome Selby, Assembly members Jerrol Friend, Judy Fulp, Sue
Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were
Manager Rick Gifford, Community Development Director Bud Cassidy, Engineering and
Facilities Director Woody Koning, Clerk Nova Javier, and Assistant Clerk Jessica Kilborn.
KAPLAN moved to excuse Assembly member Austerman who was absent due to personal
leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA
JEFFREY moved to approve the agenda.
JEFFREY moved to amend the agenda by adding Item 6.A Student of the Month for
January 2011 and removing Item 6.0 Proclamations.
ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA CARRIED UNANIMOUSLY:
Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes.
ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Fulp,
Jeffrey, Kaplan, Lynch, Stutes, and Friend.
APPROVAL OF MINUTES
None.
AWARDS AND PRESENTATIONS
Mayor Selby presented the Student of the Month Award for January 2011 to Katie Strong, a
senior at Port Lions School.
Manager Gifford presented the Employee of the Quarter Award to Eddie Arellano,
Maintenance Mechanic for the Engineering & Facilities Department.
Manager Gifford presented a ten -year longevity award to Nova Javier, MMC, Borough Clerk
in the Clerk's Office.
Kodiak Island Borough Assembly Minutes
January 20, 2011 Page 875
CITIZENS' COMMENTS
None.
COMMITTEE REPORTS
Assembly member Kaplan reported on the Kodiak Island Borough School District (KIBSD)
Budget Advisory Committee meeting. The KIBSD FY2012 draft budget had been issued and
the deadline for the KIBSD Board of Education to approve the budget was April 30, 2011.
Assembly member Kaplan announced the Solid Waste Advisory Board would meet on
Wednesday, February 2, 2011, at 5:15 p.m. in the Borough Conference Room.
Assembly member Friend reported on the Architectural /Engineering Review Board meeting
held on Tuesday, January 18, 2011. Projects discussed were the Kodiak High School Old
Pool Reclamation Project, Design and Estimation for the New Long -Term Care Facility, and
the schedule for the public meetings regarding the Kodiak High School Renovation Project.
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PUBLIC HEARING
A. Ordinance No. FY2011 -10 Rezoning Lot 3, Block 1, Woodland Acres Subdivision -
3694 Rezanof Drive East, From RR —Rural Residential To B— Business (Painter Family
Trust).
KAPLAN moved to adopt Ordinance No. FY2011 -10.
At its regular meeting of November 19, 2010, the Planning and Zoning Commission held a
public hearing on Case 11 -008 Painter Family Trust. After the public hearing, the
Commission found that a rezone from RR -Rural Residential to B- Business was justified in
the context of surrounding development and the expressions of support from nearby
residents.
The Commission deferred the adoption of the findings of fact for this case until the following
regular meeting on December 15, 2010. The Commission, in addition to finding the request
consistent with the comprehensive plan, also provided certain recommendations to
accompany this request regarding screening and concerns about traffic congestion. The
Commission recommended approval of the zoning change.
Forty -one public hearing notices were mailed on Friday, January 7, 2011. Public hearing
notices returned to the Clerk's office were provided to the Assembly.
Mayor Selby opened the public hearing.
Christy Kinter, Brett Simpler, and Kathy Simpler spoke in opposition of Ordinance No.
FY2011 -10.
Maria Painter, Ron Painter, and Scott Arndt spoke in support of Ordinance No. FY2011 -10.
Kodiak Island Borough Assembly Minutes
January 20, 2011 Page 876
Mayor Selby closed the public hearing.
Assembly members supported the rezone, commented on safety issues in the area, and
were in support of reducing the speed limit along Rezanof Drive, specifically within the Mill
Bay Road /Rezanof Drive intersection.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch,
Stutes, Friend, and Fulp.
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following:
• The Bayside Fire Station (BFS) was approved as a Fire Corp Site. BFS was the
fourth station in Alaska to be approved for the program.
• A free community child car seat check would be held on Saturday, January 22, 2011,
11 a.m. to 2 p.m. at the Bayside Fire Station.
• The junk vehicle disposal activity report for the period of August 13, 2010 to January
10, 2011, was provided; 64 vehicles were disposed of during those months.
• He would attend the AML/JIA board meeting on Monday, January 24, 2011.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby commended the Bayside Fire Station volunteers for their accomplishments.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2011 -21 Architectural Design Services for the Kodiak High School
Renovation Project.
FRIEND moved to authorize the manager to execute Contract No. FY2011 -21 with Jensen
Yorba Lott of Juneau, Alaska for the Architectural Design Services for the Kodiak High
School Renovation Project in an amount not to exceed $5,134,067.
The Borough solicited proposals to provide architectural /engineering services for the Kodiak
High School Renovation and Addition Project in accordance with KIBC 3.30.070. Seven
proposals were received, four firms were short- listed by the Architectural Review Board
(ARB), and those four firms provided live presentations during public meetings. The four
proposals and presentations were scored by the ARB and as a result, Jensen Yorba Lott
was selected for negotiations. Staff negotiated scope, schedule, and price with Jensen
Yorba Lott resulting in the proposed contract.
Price negotiations employed Washington State's Guidelines for Determining
Architect/Engineer Fees for Public Works Building Projects. Basic fees were calculated as a
percentage of construction cost plus additional services required for each specific project.
The basic services fee in the contract were set at 6.95% of the estimated construction cost
after concepts were determined. Additional services for this project were estimated at
$908,467. The current budgeted estimate for construction was $60,800,000. Total estimated
Kodiak Island Borough Assembly Minutes
January 20, 2011 Page 877
NE fee was estimated at $5,014,393. Proposed funding source was Ordinance No.
FY2010 -03 General Obligation Bond.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Friend,
Fulp, and Jeffrey.
Resolutions
None.
Ordinances for Introduction
1. Ordinance No. FY2011 -11 Amending Title 2 Administration And Personnel Chapter 2.20
Borough Mayor Section 2.20.040 Duties and Chapter 2.25 Borough Assembly By
Instituting Section 2.25.040 Representation Of Assembly Position to Require Assembly
Discussion or Approval Before Stating or Announcing the Position of the Borough in Any
Written or Electronic Communication or Giving Testimony Before Any Legislative or
Regulatory Body as a Representative of the Kodiak Island Borough.
STUTES moved to adopt Ordinance No. FY2011 -11 in first reading to advance to public
hearing at the next regular meeting of the Assembly.
This ordinance would amend KIBC 2.20.040 and institute KIBC 2.25.040 requiring both the
Borough Mayor and Assembly members to obtain Assembly approval before stating or
announcing the position of the Borough on any given issue in writing or electronic form to
avoid or reduce the potential for confusion and misunderstanding.
This ordinance was requested by Assembly member Stutes. It was placed on the agenda on
November 4, 2010, addressing Mayoral communication only. During packet review, the
Assembly gave direction to the Clerk to address assembly members also. The revised
ordinance was sent to the Borough attorney for legal review and there was no objection to
the proposed revisions.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Friend, Fulp,
Jeffrey, and Kaplan.
Other Items
None.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBER COMMENTS
Assembly members congratulated awards recipients and encouraged the community to
participate in the Kodiak High School Renovation Project by providing public input.
Assembly member Stutes congratulated Bayside Fire Station volunteers for their
accomplishments.
Kodiak Island Borough Assembly Minutes
January 20, 2011 Page 878
Assembly member Lynch was glad to be moving forward with Contract No. FY2011 -21.
Assembly member Jeffrey noted that she had received calls regarding Borough land to be
sold. Manager Gifford stated that potential parcels would soon be identified and then
provided to the Assembly for approval.
Announcements
Mayor Selby announced the Borough Assembly and the City Council would meet in a Joint
Work Session on Tuesday, January 25, 2011, at 7:30 p.m. in the Borough Assembly
Chambers.
The next Assembly work session would be held on Thursday, January 27, 2011, at 7:30
p.m. in the Borough Conference Room and the next regular meeting of the Assembly was
scheduled on Thursday, February 3, 2011.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Friend, Fulp, Jeffrey,
Kaplan, and Lynch.
The meeting adjourned at 8:37 p.m.
KODIAK ISLAND BOROUGH
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ATTEST: Je M. S: - .u.yor
Nova M. Javier, M C, Borough Clerk Approved: March 3, 2011
Kodiak Island Borough Assembly Minutes
January 20, 2011 Page 879