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10/07/2010 Regular Meeting KODIAK ISLAND BOROUGH Assembly Regular Meeting October 7, 2010 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, October 7, 2010, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major David Blacketer of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Jerrol Friend, Judy Fulp, Sue Jeffrey, Dave Kaplan and Chris Lynch. Staff members present were Manager Rick Gifford, Community Development Director Bud Cassidy, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. KAPLAN moved to excuse Assembly member Branson who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA FRIEND moved to approve the agenda and consent agenda as submitted. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES A. Regular Meeting Minutes of September 2, 2010, were approved under the consent agenda. AWARDS AND PRESENTATIONS Mayor Selby proclaimed October 2010 as Domestic Violence Awareness Month in Kodiak and encouraged all citizens of Kodiak to actively support and participate in the ongoing programs designed to reduce and eventually eliminate violence as a social problem. Curator Patrick Saltonstall and Deputy Director Amy Steffian of the Alutiiq Museum gave a presentation on the artifacts being requested to be donated by the Kodiak Island Borough to the community repository in the trust of the museum Mayor Selby proclaimed the month of October as Filipino American National History Month as established by the trustees of the Filipino American National Historical Society. CITIZENS' COMMENTS Steve Branson, Oliver Holms, Kim Tommitt, Shaun Dochterman, and Daniel Miller spoke on the crab rationalization letter submitted to the North Pacific Fishery Management Council regarding the lack of public process. Mary Guilas Hawver, Interim Director of Providence Kodiak Island Counseling Center, thanked the Kodiak Island Borough for Contract No. FY2011 -14 which allowed them to give services to the Kodiak Island Borough School District for School Year 2010 -2011. Harold Jones spoke against the proposed closure of tanner crab fishing grounds. Kodiak Island Borough Assembly Minutes October 7, 2010 Page 842 COMMITTEE REPORTS Assembly member Fulp representing the Assembly on the Kodiak College Advisory Board reported that the college received a $2 million grant and outlined the teacher education program. Assembly member Jeffrey reported on the Kodiak Fisheries Advisory Committee meeting held September 17, 2010, at the Kodiak Community College. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Gifford reported on the following: • Jack Maker was hired as the Borough Enforcement Officer. • The Borough started the code revision rewrite process, and the consultants met with different community agencies and groups. A Project Advisory Committee (PAC) was being established to work with the consultants. • Contaminated soil from the high school oil tank was removed from school property to the borough owned property at the end of Selief Lane. Samples of the soil were sent for testing. • The Bayside Fire Station hosted an open house October 9, 2010, to celebrate Fire Prevention Month and the Fire Station addition. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported on the following: • Congratulated Jessica Kilborn for her Certified Municipal Clerk designation. • Congratulated Jamie Bethea for becoming State Champion in Cross Country. • Commended Boy Scout Troop 626, especially Greg D'Elia, for their work at the City Cemetery. • Kodiak Island Borough's current process on fisheries policy through the Fisheries Task Force. • The letter that was submitted to the North Pacific Fisheries Management Council and the process. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. *Contract No. FY2011 -14 Providence Kodiak Island Counseling Center Services to the Kodiak Island Borough School District for School Year 2010 -2011. This item was approved under the consent agenda. The agreement between the Kodiak Island Borough and Providence Kodiak Island Counseling Center ( "Contractor") set forth the terms and conditions pursuant to the contractor providing mental health services for the Kodiak Island Borough schools. The contractor worked with the School District to identify and document a mutual understanding of the program's scope and requirements with a focus on ensuring the greatest amount of quality service within the budgeted amount of $381,350. Kodiak Island Borough Assembly Minutes October 7, 2010 Page 843 2. Contract No. FY2011 -15 Purchase and Install Warning Sirens and Train Local Personnel in Old Harbor, Ouzinkie, Larsen Bay, and Akhiok on the Operations and Maintenance of these Sirens. JEFFREY moved to authorize the manager to execute Contract No. FY2011 -15 with Federal Signal Corporation of University Park, Illinois for the purchase and installation of warning sirens and training of local personnel in Old Harbor, Ouzinkie, Larsen Bay, and Akhiok on the operations and maintenance of sirens in the amount not to exceed $202,518. The Borough received a number of grants to install warning sirens in remote communities around the island. One grant was a State legislative grant for $100,000. The Borough also received a number of other grants from the Division of Emergency Management totaling $180,000 to locate sirens in rural communities around the island. The scope of work for this project included installing warning sirens, making sure they were operational, as well as providing training to local personnel on siren operation and maintenance. The recent focus on providing sirens on Kodiak Island was part of a larger overall State effort to have a network of sirens operational along coastal Alaska which was considered a vulnerable area for natural hazards. The Borough advertised, bid the project, and received one response from a siren manufacturer. The single bid submitted was from a signal manufacturer that had an Anchorage office and uses off- island Alaskan contractors to perform any of the work required. Federal Signal Corporation's bid of $202,518 performed the work requested. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. Resolutions None. Ordinances for Introduction None. Other Items 1. Approval of Matching Funds for the Alaska Fisheries Development Foundation Grant. FULP moved to authorize the manager to expend funds in the amount of $17,000 to the Kodiak Chamber of Commerce as matching grant funds for a $17,000 grant provided from the Alaska Fisheries Development Foundation. The Kodiak Chamber of Commerce applied for a grant from the Alaska Fisheries Development Foundation (AFDF). The grant funds were to be used to market Kodiak salmon as a unique product based on the use of renewable energy sources for processing. The marketing approach would use a mix of direct contact, traditional media, and social media channels, as well as collaborative efforts with other organizations to help promote and position Kodiak harvested and processed salmon as a unique product, based on the use of renewable energy sources for processing. The Kodiak Chamber of Commerce was contracted by the City of Kodiak and the Kodiak Island Borough to provide economic development services within the Kodiak Island Borough. This project met the goal of achieving stability and diversification in the fishing industry with the Kodiak Region. The AFDF was willing to provide a $17,000 matching grant. The Kodiak Chamber of Commerce requested that the Kodiak Island Borough provide the match of $17,000. Funding would come from the Economic Development Department. Kodiak Island Borough Assembly Minutes October 7, 2010 Page 844 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Friend. CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly members Stutes spoke of her election and congratulated Jessica Kilborn. She also addressed the letter submitted to the North Pacific Fishery Management Council and requested that it be rescinded. Assembly member Stutes also asked that an ordinance be submitted at the next work session that addressed issues where the Assembly was represented in written documentation. Assembly member Friend congratulated Jessica Kilborn on her CMC designation and also requested that the letter submitted to the North Pacific Fishery Management Council be rescinded. Assembly member Fulp spoke on the process of the Assembly's policy in connection with correspondence. Assembly member Lynch congratulated Jessica Kilborn and thanked the Alutiiq Museum for their presentation. Assembly member Kaplan congratulated Jessica Kilborn, thanked the Alutiiq Museum, and addressed the letter submitted to the North Pacific Fisheries Management Council requesting that it be discussed at a work session. Assembly member Jeffrey spoke on the letter submitted to the North Pacific Fisheries Management Council and the process. Announcements Mayor Selby announced that the next Assembly work session would be held on Thursday, October 14, 2010, at 7:30 p.m. in the Borough Conference Room and the next regular meeting was scheduled on Thursday, October 21, 2010, at 7:30 p.m. in the Borough Assembly Chambers. Direction was given to staff by consensus of the Borough to rescind the letter submitted to the North Pacific Fisheries Management Council. ADJOURNMENT JEFFREY moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: The meeting adjourned at 8:55 p.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, .Mayor`- firk0- ee , Nova M. Javier, MMC, Eiorough Clerk Kodiak Island Borough Assembly Minutes October 7, 2010 Page 845