2010-09-02 Regular Meeting Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, September 2, 2010, 7:30 p.m., Assembly Chambers
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGEND
All items listed with an asterisk O are /considered to be routine and non-
controversial by the Assembly and will be appprove one motion. There will be no
separate discussion of these items unless n Asserribly member so requests, in
which case the item will be removed froT'the Consent Agenda and considered in its
normal sequence on the agenda. f'
4 -
5. APPROVAL OF MINUTES „, „„;,
A. *Regular Meeting of July "15, 2010. 5 ' -'
6. AWARDS AND PRESENTATIONS% •
,
A. Special Achievement in GIS (SAG) A ward "
7. CITIZENS' COMMENTS =(Limited to Three:Minute per Speaker)
A. Agenda Items Not S fo Publi Hearing n d General Comments
8. COMMITTEE REPORTS .,,
9. PUBLIC C ARING No \
A Ordinance .F„+Y201104 Amending the Kodiak Island Borough Code of
O dinances Titlt \ Admir i tstration and Personnel by Adding Chapter 2.155
Ko Workforce` \ Council and Amending Chapter 2.100
Boa Commissions Section 2.100.010 Board, Committee,
and Commission Members Subject to This Chapter.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS - None.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2
13. NEW BUSINESS
A. Contracts - None.
B. Resolutions
1. *Resolution No. FY2011 -04 Adopting the Kodiak Area Coordinated
Transportation Plan.
2. Resolution No. FY2011 -05 Adopting a Three Year Schedule for Systematic
Reevaluation of Taxable Property on the Road System and Five Year
Schedule for Remote, Rural Properties Within the Kodiak Island Borough.
C. Ordinances for Introduction �,
1. Ordinance No. FY2011 -05 Amending Titlet3Revenue and Finance Chapter
3.40 Personal Property Tax Section 3. Assessment Return to
Change the Date for Filing Personal Property >Tax Returns.
�° S
D. Other Items A S
1. Approval of Architectural /Engineering Review Board By -Laws.
2. Declaring a Seat on the Solid'Waste Advisory Board Vacant.
S
14. CITIZENS' COMMENTS (Limited to Thre M p er Speaker)\
15. ASSEMBLY MEMBERS' CO M TNTNS
16. ADJOURNMENT S
17. INFORMATIONAL MATERIALS (No Action Required)
A. Minutes of Other
rs"1>Architectural /Engineering Review Board Regular Meeting of June 8, 2010.
\ b
2 Flshenes al nind Oceac Research,Board Regular Meeting of May 11, 2010.
"ti .N. N. 3M . \ .
3. Planning >and Zoning Commission Regular Meeting of June 16, 2010.
N. B Reports
SS
K Island Borou hMShort Report of June 2010 and Jul 2010.
2.�Kodiak Island g School District Regular Meeting Summary of July
ro
�26;�2010.
:
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
July 15, 2010
A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, July 15, 2010,
2010, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road.
The meeting was called to order at 7:30 p.m.
The invocation was given by Major Sergeant Blacketer of the Salvation Army. Deputy Presiding
Officer Branson led the Pledge of Allegiance.
Present were Deputy Presiding Officer Branson, Assembly members Jerrol Friend, Judy Fulp,
Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Rick
Gifford, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland.
FRIEND moved to excuse Mayor Selby who was attending the NACo conference and Assembly
member Jeffrey who was absent due to personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
FRIEND moved to approve the agenda and consent agenda as submitted.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
A. Regular Meeting Minutes of June 3 and June 17, 2010, and Special Meeting of June 20,
2010, were approved under consent agenda.
AWARDS AND PRESENTATIONS
Manager Gifford presented the Employee of the Quarter Award to Bob Tucker, Projects
Coordinator in the Engineering and Facilities Department.
CITIZENS' COMMENTS
The following persons spoke in support of Resolution No. FY2011 -03 Kodiak Island Borough
Non - Profit Funding:
• Tom Quass, Kodiak Arts Council Director
• Brenda Friend, Executive Director of the Community Health Center
• Jennifer Kersch, Community Health Center Board Chair
• Anya Thomas, Christa Simpler, Malina Fagan, and Aley Haakanson with Daisy Girl
Scouts
• David Blacketer, Senior Citizens of Kodiak
• Angela Bowling, Kodiak Women's Resource Center
• Ken Reinke, Threshold Services, Inc.
• Melanie Nelson, Providence Kodiak Island Counseling Center
COMMITTEE REPORTS
None.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 820
PUBLIC HEARING
None.
BOROUGH MANAGER'S REPORT
Manager Gifford reported on the following:
• Alaska Waste had an open house the week of July 12 for residents to sign up for
services and automatic bill pay.
• Department of Environmental Conservation conducted an annual inspection of the
landfill and the report scored an 89.4 percent compared to 89.1 percent for the year
before. Major issues continued to be with the leachate system and disposal of the waste
water which was being worked on by the engineering firm CH2M Hill.
• Sean Dewalt from AML /JIA and Bob Tucker conducted the annual OSHA training to
Borough staff.
• He would be out of the office July 24 to August 2 for the AML /JIA board meeting and
personal leave.
MESSAGES FROM THE BOROUGH MAYOR
None.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
1. Contract No. FY2011 -01 Assembly Chambers Electronics Remodel.
STUTES moved to authorize the manager to execute Contract No. FY2011 -01 with Imig
AudioNisual of Anchorage, Alaska for the Assembly Chambers Electronics Remodel in the
amount not to exceed $50,107.87.
This project was to replace the antiquated sound system in the Borough Assembly Chambers.
The project went out to bid in April 2010 and one bid was received from Imig AudioNisual. The
new sound system had better microphones and speakers, a speech timer, and a call queuing
system that would integrate with the existing phone system. The microphones would have visual
indication of the current microphone being used, request to speak, one active microphone at a
time, chairman override, and more. The speech timer would provide the public with an indication
of how much time they had left to speak during the public comment period. The call queuing
system would provide the Clerks with an automated system to handle people who desired to
speak via telephone during the public comments period.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Kaplan, Lynch,
Stutes, and Branson.
2. Contract No. FY2011 -02 A Professional Services Contract to Update Title 16 Subdivision,
Title 17 Zoning, and Title 18 Borough Real Property of the Kodiak Island Borough Code.
STUTES moved to authorize the manager to execute Contract No. FY2011 -02 with LSL
Planning, Inc. of Grand Rapids, MI for the Professional Services Contract Updating Title 16
Subdivision, Title 17 Zoning, and Title 18 Borough Real Property of the Kodiak Island Borough
Code in the amount not to exceed $322,372.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 821
The Planning and Zoning Commission selected a contractor to perform code updates of Title 16
Subdivision, Title 17 Zoning, and Title 18 Borough Real Property. Six consulting firms
responded to the Borough's RFP. Four firms were "short listed" and travelled to Kodiak to be
interviewed. After interviewing, ranking and rating of each firm, LSL Planning, Inc. (LSL) was
chosen to perform the work. LSL was an experienced firm with a well established track record of
successful projects inside and outside of Alaska. They were based in Grand Rapids MI, and for
the purposes of this project, they would be partnering with the Alaska based firms of: Agnew
Beck Consulting (who was the consultant on the Omar Stratman Conservation Subdivision and
rezoning request in Kalsin Bay reviewed by the Assembly), RWS Consulting, LLC., and Alaska
RIM Engineering. This diverse team would provide a robust public process and a wide range of
technical development code expertise.
Funding for this planning project came from monies established specifically for this project
($299,948) located in a Special Projects Fund and another ($22,424) would be coming from the
Land Sale Fund to cover the cost of revising Title 18 (Borough Real Property) revisions.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Fulp, Kaplan, Lynch, Stutes,
Branson, and Friend.
3. Contract No. FY2011 -03 Kodiak Middle School /East Elementary Fuel Tank Replacement
Project.
KAPLAN moved to authorize the manager to execute Contract No. FY2011 -03 with Central
Environmental, Inc. for the Kodiak Middle School /East Elementary School Fuel Tank
Replacement Project in an amount not to exceed $389,549.
This contract was for the Kodiak Middle School /East Elementary School Fuel Tank
Replacement Project as shown in the construction documents prepared by Jensen Yorba Lott,
Inc. The project budget of $66,194 per tank was approved by the Assembly on January 21,
2010, through Ordinance No. FY2010 -01A. The combined project budget is $132,388 and other
funding sources would be identified later. Bids were received in response to the Borough's
Invitation to Bid dated June 9, 2010 and Central Environmental, Inc. was the lowest bidder for
the project.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Branson,
Friend, and Fulp.
Resolutions
1. Resolution No. FY2011 -03 Approving Fiscal Year 2011 Kodiak Island Borough Non - Profit
Funding.
FRIEND moved to adopt Resolution No. FY2011 -03.
This resolution was the framework in which the Assembly distributed the Borough funds set
aside in the Fiscal Year 2011 budget to various non - profit agencies.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Lynch, Stutes, Branson, Friend,
Fulp, and Kaplan.
Ordinances for Introduction
1. Ordinance No. FY2011 -02 Submitting the Question of the Adoption of a Sales Tax to the
Qualified Voters of the Borough at the October 5, 2010 Regular Election.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 822
STUTES moved to adopt Ordinance No. FY2011 -02 in the first reading to advance to public
hearing at the next regular Assembly meeting.
The voters approved a $76,310,000 bond issue during the October 6, 2009, General Election.
Because of this bond issue, renewal and replacement project funding (interfund loans), and our
current operating deficit, the Borough needed to increase revenues about $4,000,000 per year.
This equates to approximately 4 mills. If the Borough adopted a 2% sales tax, with similar
exemptions as the City of Kodiak, the Borough would avoid the 4 mill property tax increase. By
adopting a sales tax, the entire populace would help pay for these expenditures, not just the
property owners.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Stutes, Branson, Friend, Fulp,
Kaplan, and Lynch.
2. Ordinance No. FY2011 -03 Amending Kodiak Island Borough Code of Ordinance Title 1
General Provisions.
FRIEND moved to adopt Ordinance No. FY2011 -03 in first reading to advance to public hearing
at the next regular Assembly meeting.
The Kodiak Island Borough Assembly recognized that some sections of the Borough code were
outdated and that deficiencies, conflicts, or obsolete provisions and citations needed to be
corrected. Many sections also needed to be brought into compliance with existing laws and
regulations. The proposed ordinance revisions were reviewed by the Borough Attorney for
compliance. Most of the changes proposed came from the legal review when the Borough Code
went through the recodification process.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOULSY: Branson, Friend, Fulp, Kaplan,
Lynch, and Stutes.
Other Items
None.
CITIZENS' COMMENTS
None.
ASSEMBLY MEMBER COMMENTS
Assembly members congratulated Bob Tucker as employee of the quarter.
Assembly member Lynch congratulated the landfill staff members for their hard work and
efforts.
Assembly member Fulp commented on the swimming pool and the maximum use it was getting
from the community.
Assembly member Stutes reminded the community about the Alaska Waste Open House.
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 823
Announcements
Deputy Presiding Officer Branson announced that the next Assembly work session would be
held on Thursday, July 29, 2010, at 7:30 p.m. in the Borough Conference Room and the next
regular meeting was scheduled on Thursday, August 5, 2010, at 7:30 p.m. in the Borough
Assembly Chambers.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Kaplan, Lynch,
Stutes, and Branson.
The meeting adjourned at 8:25 p.m.
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
Nova M. Javier, MMC, Borough Clerk Approved:
Kodiak Island Borough Assembly Minutes
July 15, 2010 Page 824
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
SEPTEMBER 2, 2010 REGULAR MEETING
ITEM NO: 9.A
TITLE:
Ordinance No. FY2011 -04 Amending the Kodiak Island Borough Code of Ordinances Title
2 Administration and Personnel by Adding Chapter 2.155 Kodiak Workforce Regional
Advisory Council and Amending Chapter 2.100 Boards, Committees, and Commissions
Section 2.100.010 Board, Committee, and Commission Members Subject to This Chapter.
SUMMARY:
This ordinance was requested by Mayor Jerome Selby.
Alaska modified its workforce investment system in 2003, transforming the State and two local
workforce investment boards into one overarching entity, the Alaska Workforce Investment
Board (AWIB). This system provides a clear, streamlined, and efficient governance structure.
The State is prepared to work closely with the regional councils in support of a stronger overall
system of workforce and economic development through AWIB and it will be the state's linkage
to the regional councils. AWIB will engage with the regional councils to make better investment
decisions at both the local and statewide levels.
This ordinance will create the Kodiak Workforce Regional Advisory Council which will interact
with AWIB.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA: ,
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2011 -04.
Form Ver. 06/30/2009
1
2
3 Introduced by: Borough Mayor
4 Requested by: Borough Mayor /KIBSD
5 SUBSTITUTED VERSION Drafted by: Borough Clerk/Borough Mayor
6 Introduced: 08/26/2010
7 Public Hearing: 09/02/2010
8 Adopted:
9
•
10 KODIAK ISLAND BOROUGH
11 ORDINANCE NO. FY2011 -04
12
13 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
14 AMENDING THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES
15 TITLE 2 ADMINISTRATION AND PERSONNEL BY ADDING
16 CHAPTER 2.155 KODIAK WORKFORCE REGIONAL ADVISORY COUNCIL
17 AND AMENDING CHAPTER 2.100 BOARDS, COMMITTEES, AND COMMISSIONS
18 SECTION 2.100.010 BOARD, COMMITTEE, AND COMMISSION MEMBERS
19 SUBJECT TO THIS CHAPTER
20
21 WHEREAS, Alaska modified its workforce investment system in 2003, transforming the
22 State and two local workforce investment boards into one overarching entity, the Alaska
23 Workforce Investment Board (AWIB). This system provides a clear, streamlined, and
24 efficient governance structure; and
25
26 WHEREAS, the State is prepared to work closely with the regional councils in support of a
27 stronger overall system of workforce and economic development through AWIB and it will be
28 the state's linkage to the regional councils; and
29
30 WHEREAS, AWIB will engage with the regional councils to make better investment
31 decisions at both the local and statewide levels; and
32
33 WHEREAS, this ordinance will create the Kodiak Workforce Regional Advisory Council
34 which will interact with AWIB; and
35
36 WHEREAS, Section 2.100.020 of the Kodiak Island Borough Code states: "The assembly,
37 by ordinance, may provide for advisory, regulatory, appellate or quasi - judicial boards or
38 commissions."
39
40 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
41 BOROUGH THAT:
42
43 Section 1: This ordinance is of a general and permanent nature and shall become a part
44 of the Kodiak Island Borough Code of Ordinances.
45
46 Section 2: Title 2 of the Kodiak Island Borough Code of Ordinances is amended by
47 adding Chapter 2.155 Kodiak Workforce Regional Advisory Council as
48 follows:
49
Kodiak Island Borough Ordinance No. FY2011 -04
Page 1
50
51 Chapter 2.155
52 Kodiak Workforce Regional Advisory Council
53
54 Sections:
55 2.155.010 Created - Membership.
56 2.155.020 Organization.
57 2.155.030 Term, compensation, and appointments.
58 2.155.040 Powers and duties.
59 2.155.050 Administrative assistance.
60
61 2.155.010 Created - Membership. There is created a Kodiak Workforce Regional Advisory
62 Council which will consist of one appointed seat and 16 designated seats on the council.
63 Each holder of the following designated seats will be invited to participate on the council
64 either personally or by a designated representative.
65 A. Kodiak Island Borough;
66 B. City of Kodiak;
67 C. University of Alaska Anchorage Kodiak College
68 D. Kodiak Island Borough School District
69 E. Fishery Industrial Technology Center
70 F. Village Representative
71 G. Kodiak, Alaska Native Corporations
72 H. Kodiak Chamber of Commerce
73 I. Department of Labor
74 J. United States Coast Guard
75
76 Each holder of the following designated seats will be appointed to the council from the
77 following designated business groups.
78 K. Agriculture and Natural Resources
79 L. Business Management and IT
80 M. Health and Sports Fitness
81 N. Human Resource Services
82 O. Architecture, Construction, and Engineering
83 P. Arts and Communication
84
85 2.155.020 Organization. The council shall designate its chair and vice -chair at the first
86 meeting of the calendar year and shall hold at least one meeting semi - annually. The council
87 shall give reasonable public notice of its meetings.
88
89 2.155.030 Term, compensation, and appointments.
90 A. The term of each member is three years. The regular term shall, unless otherwise
91 specified by ordinance, commence on January 1st of the year of appointment and shall
92 expire on December 31st of the year the term expires.
93 B. Members of the council shall serve without compensation.
94 C. The clerk shall provide a standard application form for interested persons to
95 complete. The form, letters, or other expressions of interest shall be made to the clerk who
96 shall forward copies to the council.
97 D. The council may submit its nomination of a person from the submitted applications
98 to fill the vacancy to the assembly. The assembly shall appoint a new member selected from
Kodiak Island Borough Ordinance No. FY2011 -04
Page 2
99 the submitted applications for the remaining unexpired term. Vacancies occur and are filled'
100 as provided in KIBC 2.100.070.
101
102 2.155.040 Powers and duties. The council shall define regional priorities for workforce
103 development, and show how they are linked to employer demand, economic development,
104 and education or training strategies. Specifically, it should:
105 A. Gather, review, and assess local employment data, local skills, and skill gaps;
106 B. Set priorities to target priority industries and occupations, as well as education and
107 training strategies that best fit the community needs;
108 C. Provide oversight and advice on One -Stop Job Center operations to ensure they
109 are meeting regional and local needs;
110 • D. Develop or endorse regional projects that are aligned with the identified regional
1 1 1 priorities; and
112 E. Establish plans for developing regional priorities, and will work together with the
113 AWIB on information sharing and planning outcome reviews.
114 F. Provide an opportunity for educational organizations and local businesses to work
115 together to prepare students for future employment and meet the needs for business
116 employees.
117
118 2.155.050 Administrative assistance.
119 The manager or designee shall:
120 A. Furnish the council with copies of all requested documents and other information
121 necessary or reasonably related to council functions;
122 B. Provide the council with such supplies, meeting space, and secretarial assistance
123 as the manager deems reasonably required;
124 C. Refer to the council, for its discussion, all non - emergency matters within the scope
125 of its powers and duties prior to presenting those matters to the assembly for action; and
126 D. Transmit all recommendations and other communications from the council to the
127 assembly or educational organizations as designated by the council.
128
129 2.155.060 Quorum and voting requirements.
130 A majority of the holders of the appointed and designated seats or their designated
131 representatives shall be a quorum for the transaction of business. The affirmative votes of
132 the majority of the holders of the appointed and designated seats or their designated
133 representatives shall be required to carry a question. In the absence of a quorum for the
134 transaction of business, any number less than a quorum may adjourn or recess a meeting to
135 a later time or date.
136
137 2.155.070 Conflict of interest.
138 Every member shall vote on all questions unless he the member has a substantial direct or
139 substantial indirect financial interest in the matter being discussed. The provisions of KIBC
140 2.35.010 apply to all members.
141
142 2.155.080 Procedure.
143 Procedural rules and order of business shall be established, except as otherwise provided
144 by law, subject to approval by the assembly. In all matters of procedure not covered by rules
145 adopted by the council, Robert's Rules of Order, as revised, shall be applicable and shall
146 govern.
147
148
Kodiak Island Borough Ordinance No. FY2011 -04
Page 3
149
150 2.155.090 Reports and minutes.
151 Minutes of the proceedings shall be kept, and such minutes shall record the vote of each
152 member upon every question formally presented for consideration. The minutes shall be
153 filed in the office of the clerk and shall be a public record., e e _ • e - e: - - • - - • - - - - •.
154
155 Section 3: Title 2 Administration and Personnel Chapter 2.100 Boards, Committees and
156 Commissions Section 2.100.010 Board, Committee, and Commission
157 Members Subject To This Chapter is hereby repealed and reenacted to read:
158
159 2.100.010 Board, committee, and commission members subject to this
160 chapter. All boards, committees, and commissions, with the exclusion of the
161 board of equalization, service area advisory boards, the fisheries and oceanic
162 research board, and the Kodiak Workforce Regional Advisory Council shall
163 be governed by each of the provisions set forth in this chapter.
164
•
165 Section 4: This ordinance shall be effective immediately.
166
167 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
168 THIS DAY OF 2010
169
170
171 KODIAK ISLAND BOROUGH
172
173
174 Jerome M. Selby, Borough Mayor
175 ATTEST:
176
177
178
179 Nova M. Javier, MMC, Borough Clerk
180
181
Kodiak Island Borough Ordinance No. FY2011 -04
Page 4
1
2
3 Introduced by: Borough Mayor
4 Requested by: Borough Mayor /KIBSD
5 Drafted by: Borough Clerk/Borough Mayor
6 Introduced: 08/26/2010
7 Public Hearing: 09/02/2010
8 Adopted:
9
10 KODIAK ISLAND BOROUGH
11 ORDINANCE NO. FY2011 -04
12
13 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
14 AMENDING THE KODIAK ISLAND BOROUGHCODE OF ORDINANCES
15 TITLE 2 ADMINISTRATION AND PERSONNEL BY ADDING
16 CHAPTER 2.155 KODIAK WORKFORCErREGIONAL ADVISORY COUNCIL
17 AND AMENDING CHAPTER 2.100 BOARDS, COMMITTEES, AND COMMISSIONS
18 SECTION 2.100.010 BOARD, COMMITTEE; AND COMMISSION MEMBERS
19 SUBJECT TO THIS CHAPTER
20
21 WHEREAS, Alaska modified its workforce investment system in 20034ransforming the
22 State and two local workforce investment boards into one overarching`' entity, the Alaska
23 Workforce Investment Board (AWIB). This system. provides a clear, streamlined, and
24 efficient governance structure; and
25
26 WHEREAS, the State is prepared to work closely with the regional councils in support of a
27 stronger overall system of workforce and economic development through AWIB and it will be
28 the state's linkage to the regional councils; and
29
30 WHEREAS, AWIB will engage with the regional councils to make better investment
31 decisions at both the local and statewide levels; and
32
33 WHEREAS, this ordinance will create the Kodiak Workforce Regional Advisory Council
34 which will interact with AWIB; and
35
36 WHEREAS, Section 2.100.020 of the Kodiak Island Borough Code states: "The assembly,
37 by ordinance, may provide' for advisory, regulatory, appellate or quasi - judicial boards or
38 commissions."
39
40 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
41 BOROUGH THAT:
42
43 Section 1: This ordinance is of a general and permanent nature and shall become a part
44 of the Kodiak Island Borough Code of Ordinances.
45
46 Section 2: Title 2 of the Kodiak Island Borough Code of Ordinances is amended by
47 adding Chapter 2.155 Kodiak Workforce Regional Advisory Council as
48 follows:
49
Kodiak Island Borough Ordinance No. FY2011 -04
Page 1
50
51 Chapter 2.155
52 Kodiak Workforce Regional Advisory Council
53
54 Sections:
55 2.150.010 Created - Membership.
56 2.150.020 Organization.
57 2.150.030 Term, compensation, and appointments.
58 2.150.040 Powers and duties.
59 2.150.050 Administrative assistance.
60
61 2.150.010 Created - Membership. There is created a Kodiak Workforce Regional Advisory
-Pet IIIF`�.
62 Council which will consist of one appointed seat and'116Jdesignated seats on the council.
63 Each holder of the following designated seats will be1invitedr,to participate on the council
64 either personally or by a designated representative ''``�A
65 A. Kodiak Island Borough;
66 B. City of Kodiak;
67 C. University of Alaska Anchorage Kodiak College
68 D. Kodiak Island Borough School Di
69 E. Fishery Industrial Technology Center:.
70 F. Village Representative
71 G. Kodiak, Alaska Native Corporations
72 H. Kodiak Chamber of Commerce
73 I. Department of Labor ,.
74 J. United States Coast Guard
75 ,plslillb Gl i11l ,
76 Each holder of the, following { designated seats will be appointed to the council from the
77 following designatedibusiness groups.
78 K. Agriculture and Natural Resources
79 ,„,L.rigiBusiness Management "and IT
80 M fiJ I!1ealth, ,
and Sports` Fitness
81 N. Human Services ,
82 ,;. O. Architecture Construction, and Engineering
� P Arts and Co
83 6 a
, mmunication
84 ij IFIIul, } i
,Fill i -
85 2.150.020 Organization. Thetcouncil shall designate its chair and vice -chair at the first
86 meeting of the calendar year and shall hold at least one meeting semi - annually. The council
87 shall give reasonable public notice of its meetings.
88
89 2.150.030 Term, compensation, and appointments.
90 A. The term of each `member is three years. The regular term shall, unless otherwise
91 specified by ordinance, commence on January 1st of the year of appointment and shall
92 expire on December 31st of the year the term expires.
93 B. Members of the council shall serve without compensation.
94 C. The clerk shall provide a standard application form for interested persons to
95 complete. The form, letters, or other expressions of interest shall be made to the clerk who
96 shall forward copies to the council.
97 D. The council may submit its nomination of a person from the submitted applications
98 to fill the vacancy to the assembly. The assembly shall appoint a new member selected from
Kodiak Island Borough Ordinance No. FY2011 -04
Page 2
99 the submitted applications for the remaining unexpired term. Vacancies occur and are filled
100 as provided in KIBC 2.100.070.
101
102 2.150.040 Powers and duties. The council shall define regional priorities for workforce
103 development, and show how they are linked to employer demand, economic development,
104 and education or training strategies. Specifically, it should:
105 A. Gather, review, and assess local employment data, local skills, and skill gaps;
106 B. Set priorities to target priority industries and occupations, as well as education and
107 training strategies that best fit the community needs;
108 C. Provide oversight and advice on One -Stop Job Center operations to ensure they
109 are meeting regional and local needs;
110 D. Develop or endorse regional projects that are aligned with the identified regional
111 priorities; and
112 E. Establish plans for developing regional prioes and will work together with the
113 AWIB on information sharing and planning outcome `re riti views.
114 F. Provide an opportunity for educational organizations and local businesses to work
115 together to prepare students for future employment and meet' the needs for business
116 employees.
117
118 2.150.050 Administrative assistance.
119 The manager or designee shall:
120 A. Furnish the council with ueted
copies of all re s, documents and other information
P q iii
121 necessary or reasonably related to council functions;
122 B. Provide the council with such supplies, meeting space and secretarial assistance
123 as the manager deems reasonably required;
124 C. Refer to thel;council } for its discussion, all :noh emergency matters within the scope
125 of its powers and duties prior to'Ipresenting those matters to the assembly for action; and
126 D. Transmit all �irecommendations and other communications from the council to the
127 assembly or educationallorganizations as designated by the council.
128 I l lll��'
,tt n
129 2.150.O60E Qurum o and votingirequirements.
130 A majotity of the holders of,H appoiri designated seats or their designated
131 representatives shall be aquorum for the transaction of business. The affirmative votes of
132 the majority of the holders the appointed and designated seats or their designated
133 representatives shall be required to carry a question. In the absence of a quorum for the
134 transaction oflbusiness, anynmber less than a quorum may recess a meeting to a later
135 time or date.
136
137 2.150.070 Conflict of =interest.
138 Every member shall vote. on all questions unless he has a direct or substantial indirect
139 financial interest in the matter being discussed.
140
141 2.150.080 Procedure.
142 Procedural rules and order of business shall be established, except as otherwise provided
143 by law, subject to approval by the assembly. In all matters of procedure not covered by rules
144 adopted by the council, Robert's Rules of Order, as revised, shall be applicable and shall
145 govern.
146
147
148
Kodiak Island Borough Ordinance No. FY2011 -04
Page 3
149 2.150.090 Reports and minutes.
150 Minutes of the proceedings shall be kept, and such minutes shall record the vote of each
151 member upon every question formally presented for consideration. The minutes shall be
152 filed in the office of the clerk and shall be a public record, open to inspection by any person.
153
154 Section 3: Title 2 Administration and Personnel Chapter 2.100 Boards, Committees and
155 Commissions Section 2.100.010 Board, Committee, and Commission
156 Members Subject To This Chapter is hereby amended as follows:
157
158 2.100.010 Board, committee, and commission members subject to this
159 chapter. All boards, committees, and commissions, with the exclusion of the
160 board of equalization, service area advisory boards, the fisheries and oceanic
161 research board, and the Kodiak Workforce Regional Advisory Council shall
162 be governed by each of the provisions set forthiin this chapter.
163
164 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
165 THIS DAY OF 2010.
166
167
168 ; KODIAK ISLAND BOROUGH
169
170
171 Jerome Selby, Borough Mayor
172 ATTEST:
173
174
175
176 Nova M. Javier, MMCjIBorough "Clerk
177
178
'aiUt.
Kodiak Island Borough Ordinance No. FY2011 -04
Page 4
B
a
ALASKA DEPARTMENT OF LABOR
& WORKFORCE DEVELOPMENT
Alaska Workforce Investment Board
Regional Advisory Councils
Guidelines
2.17.10
Definition
Alaska modified its workforce investment system in 2003, transforming the state
and two local workforce investment boards into one overarching entity, the
Alaska Workforce Investment Board (AWIB). This system provides a clear,
streamlined and efficient governance structure. However, the board wants to
retain the most valuable elements once provided by the local board system: a
strong linkage to local employers, development projects and regional workforce
issues.
The regions own regional advisory councils. The regional advisory councils
define and shape the way investments in their regions happen. The Department
of Labor and Workforce Development will not allocate funds to the regional
advisory councils; rather, they will engage with the councils to make better
investment decisions at both the local and statewide levels. The state is prepared
to work closely with the regional councils in support of a stronger overall system
of workforce and economic development. The Alaska Workforce Investment
Board will be the state's linkage to the regional councils.
Expectations
Set Priorities: Regional councils should define regional priorities for workforce
development, and show how they are linked to employer demand, economic
development, and education or training strategies. Specifically, each region
should:
Gather, review and assess local employment data, local skills and skill gaps;
Set priorities to target priority industries and occupations, as well as
education and training strategies that best fit the community needs;
Provide oversight and advice on One -Stop Job Center operations to ensure
they are meeting regional and local needs;
Develop or endorse regional projects that are aligned with the identified
regional priorities; and
The regional council will establish plans for developing regional priorities,
and will work together with the AWIB on information sharing and planning
outcome reviews.
Share Information: Communication with the Alaska Workforce Investment
Board and sharing information about the state of the region is critical, and the
councils' reason for existence. Taking back information from the board, about
resources, initiatives, policies for system improvement and accountability, is
equally important. Specifically each region should:
• Identify a "key contact" within the council for board communications;
> Participate in AWIB outreach efforts to increase employer commitment and
contributions to workforce development;
• Increase regional employers' use of the many services offered to businesses
by the Job Centers;
• Promote the use of the Alaska Skills Bank within a region to identify the
skills of the local workforce;
• Work together with the AWIB to ensure linkages to appropriate staff (local,
state and federal), and the use of continuous improvement mechanisms;
• Provide informational reports to the AWIB on an as needed basis for
strategic planning purposes; and
• Identify local economic threats such as base closures, plant closures, and
massive layoffs. Proactively collaborate with employers, policy makers and
community members.
What Makes a Successful Regional Advisory Council
Here are some "tools" for maintaining a successful Regional Advisory Council.
4L There should be a strong connection to local employers, development
projects and regional workforce issues.
•i Identify a "key contact" within the council for AWIB communications and
communicate with the Alaska Workforce Investment Board and sharing
information about the state of the region is critical.
•YL Keep communication open and the community engaged and focus on
items RAC can influence on a local level.
•4 Identify local economic threats such as base closures, plant closures, and
massive layoffs. Proactively collaborate with employers, policy makers
and community members.
AWIB /Regional Advisory Council Guidelines Draft February 17, 2010 Page 2
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
SEPTEMBER 2, 2010 REGULAR MEETING
ITEM NO: 13.B.1
TITLE:
Resolution No. FY2011 -04 Adopting the Kodiak Area Coordinated Transportation Plan.
SUMMARY:
This resolution was requested by Assembly member Branson to express continued support to
KATS in its goal to provide safe and reliable transportation to those residents who need it the
most so they might remain living independently for as long as possible.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
L4,.fe
RECOMMENDED MOTION: Move to adopt Resolution No. FY2011 -04.
Introduced by: Assembly Member Branson
1 Requested by: Assembly Member Branson
Drafted by: Borough Clerk
2
Introduced: 09/02/2010
3 Adopted:
4
5 KODIAK ISLAND BOROUGH
6 RESOLUTION NO. FY2011 -04
7
8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
9 ADOPTING THE UPDATED KODIAK AREA COORDINATED
10 TRANSPORTATION PLAN
11
12 WHEREAS, the Kodiak Human Services Coalition (HSC), which includes all Kodiak non -
13 profit providers, has been holding quarterly meetings since November 2002; and
14
15 WHEREAS, these sessions culminated in the preparation of the Kodiak Area Coordinated
16 Transportation Plan; and
17
18 WHEREAS, the Kodiak Area Coordinated Transportation Plan outlines the following:
19 1. Profiles of existing transportation services and equipment in the area.
20 2. Summarizes the known needs and gaps in the current available transit services.
21 3. Describes the methods used to involve the community in the formations of this plan
22 and summarizes the results of that involvement.
23 4. Provides several strategies for improvement to the service levels.
24 5. Outlines Projects for 2008 -10.
25
26 WHEREAS, the Kodiak Area Coordinated Plan is needed in order to receive Federal and
27 State funds for continuing the Kodiak Area Transit Systems (KATS) that has served the
28 community and local non - profits as a coordinated transit system since August 2000;
29
30 WHEREAS, KATS is the only coordinated transportation system in the state with more
31 than 17 local non - profit agencies participating; and
32
33 WHEREAS, KATS is cost - efficient and is fundamental to the quality of life for many Kodiak
34 residents who cannot afford other means of transportation.
35
36 NOW THEREFORE, BE IT RESOLVED THAT THE KODIAK ISLAND BOROUGH
37 ASSEMBLY hereby adopts the updated Kodiak Area Coordinated Transportation Plan to
38 express continued support to KATS in its goal to provide safe and reliable transportation to
39 those residents who need it the most so they might remain living independently for as long
40 as possible.
41
42 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
43 THIS DAY OFSEPTEMBER 2010
44
45 KODIAK ISLAND BOROUGH
46
47
48
49 ATTEST: Jerome M. Selby, Mayor
50
51
52
53 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2011 -04
Page 1 of 1
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
SEPTEMBER 2, 2010 REGULAR MEETING
ITEM NO: 13.B.2
TITLE:
Resolution No. FY2011 -05 Adopting a Three Year Schedule for Systematic Reevaluation
of Taxable Property on the Road System and Five Year Schedule for Remote, Rural
Properties Within the Kodiak Island Borough.
SUMMARY:
State Statute 29.45.150 requires a systematic re- evaluation of taxable property to be
undertaken by the Assessor with a schedule not to exceed six years. The recent audit
conducted by the State Assessor found that neither an ordinance nor resolution existed in
borough codes establishing a schedule in accordance with state requirements. This resolution
establishes a three year cycle for re- assessment of the road system and a five year cycle for re-
assessment of remote properties.
FISCAL NOTES:
Account No.: N/A
Amount Budgeted: N/A
Expenditure Required: N/A
APPROVAL FOR AGENDA:
Lkf
RECOMMENDED MOTION: Move to adopt Resolution No. FY2011 -05.
1 Introduced by: Borough Manager
2 Requested by: Assessor
3 Drafted by: Assessor
Introduced on: 09/02/2010
4 Adopted on:
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY2011 -05
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
10 ADOPTING A THREE YEAR SCHEDULE FOR SYSTEMATIC REEVALUATION OF
11 TAXABLE PROPERTY ON THE ROAD SYSTEM AND A FIVE YEAR SCHEDULE FOR
12 REMOTE, RURAL PROPERTIES WITHIN THE KODIAK ISLAND BOROUGH
13
14 WHEREAS, AS 29.45.150 requires that a systematic reevaluation of taxable property be
15 undertaken by the Assessor in accordance with a resolution or other act of the municipality
16 over the shortest period of time practicable, as fixed in the resolution or act; and
17
18 WHEREAS, a recent audit of the Assessing Department by the Office of the State Assessor
19 resulted in a finding of non - compliance of State statutes because of the lack of a resolution
20 or other act adopted by the Assembly as required by AS 29.45.150; and
21
22 WHEREAS, there does not appear to be a historic reevaluation period used by the
23 Assessor's office; and
24
25 WHEREAS, with existing staffing levels and budgetary constraints the most economic time
26 frame with minimal exposure to significant shifts in the Kodiak Island Borough taxable
27 property inventory is three years for road system residential and commercial properties and
28 five years for remote, rural properties.
29
30 NOW, THEREFORE BE IT RESOLVED THAT THE ASSEMBLY OF THE KODIAK
31 ISLAND BOROUGH hereby directs the Assessor to conduct a systematic reevaluation of
32 taxable property, whether of specific areas or classes of property as determined by the
33 Assessor, over the shortest period of time possible, but in a period of time not to exceed
34 three years for road system residential and commercial and five years for remote, rural
35 properties.
36
37 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
38 THIS DAY OF 2011
39
40 KODIAK ISLAND BOROUGH
41
42
43 ATTEST: Jerome M. Selby, Borough Mayor
44
45
46
47
48 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2011 -05
Page 1 of 1
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
SEPTEMBER 2, 2010 REGULAR MEETING
ITEM NO: 13.C.1
TITLE:
Ordinance No. FY2011 -05 Amending Title 3 Revenue and Finance Chapter 3.40 Personal
Property Tax Section 3.40.010 Assessment Return to Change the Date for Filing Personal
Property Tax Returns.
SUMMARY:
Based on recommendations of the State Assessor's Office, the mailing of Notice of Valuation
(NOV) is being moved to earlier in the year to allow for adequate time between end of appeal
period and Board of Equalization (BOE) meetings. This will give appellants more time after
notification of board dates to prepare for the BOE meeting. In the past, the time between the
end of appeal period and BOE has been 10 -14 days and notification of absentee appellants has
given them only days to travel and prepare for the BOE proceedings. To move the date of
mailings for NOVs requires a change of date for personal property filings as current filling dates
are February 15 with extensions to March 15. This ordinance moves the personal property filing
date to January 15 with no extensions. Staff review and audit of the returns could be completed
with a mailing date of February 28 for the Notice of Valuations. The appeal period would be the
month of March and with the BOE typically meeting on or around the 10th of May gives 4 -5
weeks to notify appellants and allows ample time for them to prepare for the BOE.
FISCAL NOTES:
Account No.: N/A
Amount Budgeted: N/A
Expenditure Required: N/A
APPROVAL FOR AGENDA: G / 7__ �� "
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2011 -05 in first reading to
advance to public hearing at the next regular meeting of the Assembly.
Introduced by: Borough Manager
2 Requested by: Borough Assessor
3 Drafted by: Borough Assessor
Introduced: 09/02/2010
4 Public Hearing:
5 Adopted:
6
7 KODIAK ISLAND BOROUGH
8 ORDINANCE NO. FY2011 -05
9
10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
11 AMENDING TITLE 3 REVENUE AND FINANCE CHAPTER 3.40 PERSONAL PROPERTY
12 TAX SECTION 3.40.010 ASSESSMENT RETURN TO CHANGE THE DATE FOR FILING
13 PERSONAL PROPERTY TAX RETURNS
14
15 WHEREAS, KIBC 3.35.010 adopts State law levying taxes on real and personal property;
16 and
17
18 WHEREAS, KIBC 3.35.020 states all real and personal property within the borough not
19 expressly exempted shall be taxed; and
20
21 WHEREAS, KIBC 3.40.010 sets the dates for personal property returns; and
22
23 WHEREAS, a recent audit of the Assessing Department by the Office of the State Assessor
24 recommends moving the mailing date of Notices of Assessed Value from March 31 to
25 January 15; and
26
27 WHEREAS, the current return dates would not allow staff sufficient time to review the
28 returns prior to mailing of Notices of Assessed Value.
29
30 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
31 BOROUGH THAT:
32 Section 1: This ordinance is of a general and permanent nature and shall become a part
33 of the Kodiak Island Borough Code of Ordinances; and
34
35 Section 2: Title 3 Revenue and Finance 3.40 Personal Property Tax Section 3.40.010
36 Assessment Return is hereby amended as follows:
37
38 3.40.010 Assessment return.
39 Every person shall submit to the borough assessor a personal property return of any
40 property owned by him, or in which he has an interest, and of the property held or controlled
41 by him in a representative capacity, in the manner prescribed, which return shall be based
42 on property values existing as of the first day of January of the year for which the return is
43 made. The person making the return in every case shall state an address to which all
44 notices required to be given to him under this section may be mailed or delivered. The return
45 shall show the nature, quantity, description, amount, value, purchase price new or used,
46 depreciable basis, and current condition of all personal property, the place where the
47 property is situated, and said return shall be in such form and include such additional
48 information as the assembly may prescribe, and shall be signed and verified under oath by
49 the person liable, or his or its authorized agent or representative. Said return shall be filed
50 on or before the fifteenth day of February January of each tax year., oxcopt that tho
Kodiak Island Borough Ordinance No. FY2011 -05
Page 1 of 2
51 -
52 - - - - - -
53 - •- -- -e•-
54 prior tax yoar. The borough assessor may, by notice in writing to any person by whom a
55 return has been made, require from him a further return containing additional details and
56 more explicit particulars and, upon receipt of the notice, that person shall comply fully with
57 its requirements within 30 days.
58 In the event of any person failing, refusing, or neglecting to make or file said personal
59 property return of property owned by him, as required herein, the assessor shall make an
60 assessment which shall be as fair and equitable as he is able to make from the best
61 information in his possession concerning said property.
62
63 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
64 THIS DAY OF 2010
65
66
67 KODIAK ISLAND BOROUGH
68
69
70
71 ATTEST: Jerome M. Selby, Borough Mayor
72
73
74
75
76 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough, Alaska Ordinance No. FY2011 -05
Page 2 of 2
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
SEPTEMBER 2, 2010 REGULAR MEETING
ITEM NO: 13.D.3
TITLE:
Approval of Revised Planning and Zoning Commission By -Laws.
SUMMARY:
During the Commission's June 16, 2010 regular meeting, the Commission reviewed and
approved changes to its by -laws and recommended forwarding them to the Assembly for
approval.
The amendments in red font are the changes recommended by the Commission.
APPROVAL FOR AGENDA:
ofr
RECOMMENDED MOTION: Move to approve the revised Planning and Zoning
Commission By -Laws.
KODIAK ISLAND BOROUGH
PLANNING & ZONING COMMISSION
BY-LAWS
ARTICLE I— Authority
Pursuant to Section 2.100.150 of the Borough Code, these by -laws of the Kodiak Island Borough Planning and
Zoning Commission establish the Commission's procedural rules and order of business, except as otherwise
provided by law, subject to approval by the Kodiak Island Borough Assembly.
•
ARTICLE II— Definitions
As used in these by -laws:
"AS" means Alaska Statutes
"Assembly" means the Assembly of the Kodiak Island Borough
"Chairperson" means the presiding officer of the Planning and Zoning Commission
"Commission" means the Planning and Zoning Commission of the Kodiak Island Borough
"Commissioner" means a member of the Planning and Zoning Commission of the Kodiak Island Borough
"KIBC" means the Kodiak Island Borough Code
"Staff" means member of the Community Development Department
ARTICLE III— Powers and Duties
The powers and duties of the Commission are spelled out in:
A. AS Title 29, Chapter 40 Planning, Platting, and Land Use Regulation (Attachment A);
B. KIBC Section 2.105.030 (Attachment B);
C. KIBC Section 2.100.020
D. Additional duties are also described in KIBC Title 16 Subdivision, KIBC Title 17 Zoning, and KIBC
Title 18 Borough Real Property.
ARTICLE IV— Membership
The membership requirements of the Commission are identified in:
A. KIBC Sections 2.105.010 and 2.105.020 (Attachment B); and
B. KIBC Section 2.100.030 through 2.100.100 (Attachment C).
ARTICLE V— Officers and Duties
A. Election
At its regular meeting in January of each year, the Commission shall elect a Chairperson and Vice - Chairperson
from among its members. The Vice - Chairperson shall act in the absence of the chairperson or in the inability of
•
the chairperson to act. (KIBC 2.100.110).
B. Duties
1. The Chairperson shall preside at all meetings and hearings, call special meetings, perform the duties
normally conferred by parliamentary usage on such office and such duties as may be prescribed by the
Commission.
2. The Chairperson may enter into the discussion of a matter before the Commission.
3. In the absence of the Chairperson and Vice - Chairperson, the senior member shall preside at the meeting.
ARTICLE VI— Quorum and Voting Requirements
A majority (four) of the authorized members of the Commission constitutes a quorum for transaction of
business. The affirmative votes of the majority (four) of the authorized members of the Commission are required
to carry a question. In the absence of a quorum for the transaction of business, any number less than a quorum
may recess a meeting to a later time and date.
ARTICLE VII -- Meetings'
Meetings of the Commission shall be open to the public and notice posted by the Borough Community
Development Office (KIBC 2.100.030).
A. Regular Meetings
I. The Commission shall hold regularly scheduled meetings on the third Wednesday of each month (KIBC
2.200.030).
2. At 5:00 p.m. on the first working day of each month, the agenda for the following month's regular
meeting shall close for public hearing and new business items.
B. Special Meetings
Special meetings may be called by the Chairperson or the Commission, or the municipal employee who is
designated as an ex officio member of the Commission pursuant to Section 2.100.170 of the Borough Code, or a
majority of the Commission (KIBC 2.100.130).
C. Work Session
The second Wednesday of each month will be designated as the packet review work session, with the express
purpose of reviewing the information for the upcoming regular meeting. The Commission may schedule other
work sessions at its discretion. Audio files shall be kept on file in the Community Development Department
subject to the records retention schedule.
ARTICLE VIII— Conflict of Interest
The rules of conducbregarding conflict of interest are delineated in:
A. KIBC Section 2.100.140 (Attachment C); and
B. KIBC Section 2.35.010 (Attachment D).
ARTICLE IX— Procedure
A. Parliamentary Authority
1. The Community Development Department Secretary shall act as Parliamentarian to the Planning &
Zoning Commission.
B. In all matters of procedure not covered by rules adopted by the Commission, Robert's Rules of
Order; Newly Revised (10 Edition) by Henry M. Robert, shall be applicable and shall govern. (KIBC
2.100.150)
1. The order of business at regular meetings shall be as follows:
a) Call to Order;
b) Pledge of Allegiance;
c) Roll Call;
d) Approval of Agenda;
e) Approval of minutes;
f) Appearance requests and audience comments;
g) Public Hearings;
h) Old Business;
i) New Business;
j) Communications;
k) Reports and staff comments;
1) Audience Comments;
m) Commissioners' Comments; and
n) Adjournment
2. The Commission may vote to dispense with any item on the agenda or to change the order of business.
Interpretation of "regular meeting" to mean "all scheduled meetings of the Commission, both public hearing meetings
and work sessions" approved by the Commission on August 8, 1982. Ratified by the Assembly on September 2, 1982.
C. Findings
In cases where the Commission is required to bast its decision on specific findings, the Commission may defer
the approval of these findings until the next regular meeting of the Commission.
D. New Information
The Commission shall not consider any new information submitted less than fifteen (15) days prior to a regular
meeting date. New Information introduced after the fifteen (15) day deadline may be considered by the
Commission for action at a future meeting or referred to the staff for study.
E. Time Limit
Meetings shall not continue beyond 11:00 p.m. unless there is a vote by the majority of the Commission to
continue the meeting. If business has not been completed by the 11:00 p.m. deadline, and no extension is
provided, the meeting will be recessed and reconvened at a time and a place to be established by a majority of
the Commission present.
ARTICLE X— Public Hearings
A. Notice
At least fourteen (14) days before the date of a hearing, the Commission shall publish in a newspaper of general
circulation in the jurisdictional area a notice of the subject, time and place of the hearing.
B. Procedures
1. Conduct of public hearings
The Chairperson shall:
a) Preside at all public hearings;
b) State a summary of the question or issue at the opening of the hearing, limiting its contents to the
subject advertised for hearing;
c) Specify the method of conduct of the hearing;
d) Assure an orderly hearing, having the power to terminate the hearing if, in his or her opinion,
persons become unruly;
e) Announce that all questions and comments shall be directed through the Chairperson only after the
speaker has been properly recognized;
0 Direct each speaker recognized to give their name and, if appropriate, the name of person or
organization which the speaker represents;
g) The Chairperson may set a reasonable time limit for the receipt of testimony at public hearings;
h) Direct that all copies of prepared statements be given to the secretary to become a part of the record;
i) Call for statements from proponents and opponents giving an equal opportunity for comment;
j) Close the hearing to the receipt of public testimony when all who wish to speak have spoken or if
the time limit set by the Chairperson has expired; and,
k) Declare the hearing to be closed or state the time, place and date upon which the hearing will be
continued, after Commission members, being properly recognized at the conclusion of public
testimony, have completed questioning of any person presenting testimony.
ARTICLE XI— Reports and Minutes
The Community Development Department will have the staff reports for public hearing petitions available for
review by the applicant and Commission members 12 days prior to the public hearing. The Commission shall
keep minutes of the proceedings and such minutes shall record the vote of each member upon every question
formally presented for consideration. The minutes shall be filed in the office of the Borough Clerk and shall be a
public record, open to inspection by any person (KIBC 2.100.160).
ARTICLE XII —Ex Officio Members and Staff
The duties of ex officio members and staff are delineated in KIBC Section 2.100.170 (Attachmen(C).
ARTICLE XIII— Amendments
A. Procedure
1. By -law amendments may be proposed in writing by any Commissioner or staff at a regular meeting.
2. Approval of the proposed amendment requires an affirmative vote of the Commission at a meeting
subsequent to the introduction of the amendment.
B. Approval
I. No amendment shall be effective until approved by the Assembly.
•
Amendment creating Article VI, Section A through F approved by the Commission on August 8, 1982. Ratified
by the Assembly on September 2, 1982.
Amendments to Article VI— Meetings. and Article VII — Conduct of Meetings, approved by the Commission on
September 19, 1984. Ratified by the Assembly on October 4, 1984.
Amendments to Article II— Definitions and Article III— Powers and Duties, approved by the Commission on
December 18, 1985.
Amendments to the entire By -Laws, approved by the Commission on December 21, 1988. Ratified by the
Assembly on January 19, 1989.
Amendments to Articles I, III, IV, VII, and IX, approved, approved by the Commission on May 21, 2003.
Ratified by the Assembly on August 21, 2003.
Amendments to Articles VII, X, and XI, approved by the Commission on January 18, 2006. Ratified by the
Assembly on March 16, 2006.
Amendments to Articles I, II, III, IV, V, VI, VII, VIII, IX, XI, XII, approved by the Commission on March 18,
2009. Ratified by the Assembly on April 2, 2009.
Amendments to Articles VII, IX, and X, approved by the Planning & Zoning Commission on June 16, 2010.
KODIAK ISLAND BOROUGH
PLANNING & ZONING COMMISSION
BY -LAWS
ARTICLE I— Authority
Pursuant to Section 2.100.150 of the Borough Code, these by -laws of the Kodiak Island Borough Planning and
Zoning Commission establish the Commission's procedural rules and order of business, except as otherwise
provided by law, subject to approval by the Kodiak Island Borough Assembly.
ARTICLE 11 Definitions
As used in these by -laws:
"AS" means Alaska Statutes
"Assembly" means the Assembly of the Kodiak Island Borough
"Chairperson" means the presiding officer of the Planning and Zoning Commission
"Commission" means the Planning and Zoning Commission of the Kodiak Island Borough
"Commissioner" means a member of the Planning and Zoning Commission of the Kodiak Island Borough
"KIBC" means the Kodiak Island Borough Code
"Staff' means member of the Community Development Department
ARTICLE III — Powers and Duties
The powers and duties of the Commission are spelled out in:
A. AS Title 29, Chapter 40 Planning, Platting, and Land Use Regulation (Attachment A);
B. KIBC Section 2.105.030 (Attachment B);
C. KIBC Section 2.100.020
D. Additional duties are also described in KIBC Title 16 Subdivision, KIBC Title 17 Zoning, and KIBC
Title 18 Borough Real Property.
ARTICLE IV Membership
The membership requirements of the Commission are identified in:
A. KIBC Sections 2.105.010 and 2.105.020 (Attachment B); and
B. KIBC Section 2.100.030 through 2.100.100 (Attachment C).
ARTICLE V— Officers and Duties
A. Election
At its regular meeting in January of each year, the Commission shall elect a Chairperson and Vice - Chairperson
from among its members. The Vice- Chairperson shall act in the absence of the chairperson or in the inability of
the chairperson to act. (KIBC 2.100.110).
B. Duties
1. The Chairperson shall preside at all meetings and hearings, call special meetings, perform the duties
normally conferred by parliamentary usage on such office and such duties as may be prescribed by the
Commission.
2. The Chairperson may enter into the discussion of a matter before the Commission.
3. In the absence of the Chairperson and Vice - Chairperson, the senior member shall preside at the meeting.
ARTICLE VI Quorum and Voting Requirements
A majority (four) of the authorized members of the Commission constitutes a quorum for transaction of
business. The affirmative votes of the majority (four) of the authorized members of the Commission are required
to carry a question. In the absence of a quorum for the transaction of business, any number less than a quorum
may recess a meeting to a later time and date.
ARTICLE VII -- Meetings'
Meetings of the Commission shall be open to the public and notice posted by the Borough Community
Development Office (KIBC 2.100.030).
A. Regular Meetings
1. The Commission shall hold regularly scheduled meetings on the third Wednesday of each month (KIBC
2.200.030).
2. At 5:00 p.m. on the first. working day of each month, the agenda for the following month's regular
meeting shall close for public hearing and new business items.
I3, Special Meetings
Special meetings may be called by the Chairperson or the Commission, or the municipal employee who is
designated as an ex officio member of the Commission pursuant to Section 2.100.170 of the Borough Code, or a
majority of the Commission (KIBC 2.100.130).
C. Work Session
The second Wednesday of each month will be designated as the packet review work session, with the express
purpose of reviewing the information for the upcoming regular meeting. The Commission may schedule other
work sessions at its discretion. Audio files shall be kept on file in the Community Development Department
subject to the records retention schedule.
ARTICLE VIII — Conflict of Interest
The rules of conduct regarding conflict of interest are delineated in:
A. KIBC Section 2.100.140 (Attachment C); and
B. KIBC Section 2.35.010 (Attachment D).
ARTICLE IX— Procedure
A. Parliamentary Authority
1. The Community Development Department Secretary shall act as Parliamentarian to the Planning &
Zoning Commission.
B. In all matters of procedure not covered by rules adopted by the Commission, Robert's Rules of
Order; Newly Revised (10 Edition) by Henry M. Robert, shall be applicable and shall govern. (KIBC
2.100.150)
1. The order of business at regular meetings shall be as follows:
a) Call to Order;
b) Pledge of Allegiance;
c) Roll Call;
d) Approval of Agenda;
e) Approval of minutes;
f) Appearance requests and audience comments;
g) Public Hearings;
h) Old Business;
i) New Business;
•
j) Communications;
k) Reports and staff comments;
I) Audience Comments;
in) Commissioners' Comments; and
n) Adjournment
2. The Commission may vote to dispense with any item on the agenda or to change the order of business.
Interpretation of "regular meeting" to mean "all scheduled meetings of the Commission, both public hearing meetings
and work sessions" approved by the Commission on August 8, 1982. Ratified by the Assembly on September 2, 1982.
C. Findings
In cases where the Commission is required to base its decision on specific findings, the Commission may defer
the approval of these findings until the next regular meeting of the Commission.
D. New Information
The Commission shall not consider any new information submitted less than fifteen (15) days prior to a regular
meeting date. New Information introduced after the fifteen (15) day deadline may be considered by the
Commission for action at a future meeting or refened to the staff for study.
E. Time Limit
Meetings shall not continue beyond 11:00 p.m. unless there is a vote by the majority of the Commission to
continue the meeting. If business has not been completed by the 11:00 p.m. deadline, and no extension is
provided, the meeting will be recessed and reconvened at a time and a place to be established by a majority of
the Commission present.
ARTICLE X— Public Hearings
A. Notice
At least fourteen (14) days before the date of a hearing, the Commission shall publish in a newspaper of general
circulation in the jurisdictional area a notice of the subject, time and place of the hearing.
B. Procedures
I. Conduct of public hearings
The Chairperson shall:
a) Preside at all public hearings;
b) State a summary of the question or issue at the opening of the hearing, limiting its contents to the
subject advertised for hearing;
c) Specify the method of conduct of the hearing;
d) Assure an orderly hearing, having the power to terminate the hearing if, in his or her opinion,
persons become unruly;
c) Announce that all questions and comments shall be directed through the Chairperson only after the
speaker has been properly recognized;
f) Direct each speaker recognized to give their name and, if appropriate, the name of person or
organization which the speaker represents;
g) The Chairperson may set a reasonable time limn for the receipt of testimony at public hearings;
h) Direct that all copies of prepared statements be given to the secretary to become a part of the record;
i) Call for statements from proponents and opponents giving an equal opportunity for comment;
j) Close the hearing to the receipt of public testimony when all who wish to speak have spoken or if
the time limit set by the Chairperson has expired; and,
k) Declare the hearing to be closed or state the time, place and date upon which the hearing will be
• continued, after Commission members, being properly recognized at the conclusion of public
testimony, have completed questioning of any person presenting testimony.
ARTICLE XI Reports and Minutes
The Community Development Department will have the staff reports for public hearing petitions available for
review by the applicant and Commission members 12 days prior to the public hearing. The Commission shall
keep minutes of the proceedings and such minutes shall record the vote of each member upon every question
formally presented for consideration. The minutes shall be filed in the office of the Borough Clerk and shall be a
public record, open to inspection by any person (KIBC 2.100.160).
ARTICLE XII — Ex Officio Members and Staff
The duties of ex officio members and staff are delineated in KIBC Section 2.100.170 (Attachment C).
ARTICLE XIII— Amendments
A. Procedure
I. By -law amendments may be proposed in writing by any Commissioner or staff at a regular meeting.
2. Approval of the proposed amendment requires an affirmative vote of the Commission at a meeting
subsequent to the introduction of the amendment.
B. Approval
I. No amendment shall be effective until approved by the Assembly.
Amendment creating Article VI, Section A through F approved by the Commission on August 8, 1982. Ratified
by the Assembly on September 2, 1982.
Amendments to Article VI— Meetings. and Article VII—Conduct of Meetings, approved by the Commission on
September 19, 1984. Ratified by the Assembly on October 4, 1984.
Amendments to Article II— Definitions and Article III— Powers and Duties, approved by the Commission on
December 18, 1985.
Amendments to the entire By-Laws, approved by the Commission on December 21, 1988. Ratified by the
Assembly on January 19, 1989.
Amendments to Articles 1, III, IV, VII, and IX, approved, approved by the Commission on May 21, 2003.
Ratified by the Assembly on August 21, 2003.
Amendments to Articles VII, X, and Xl, approved by the Commission on January 18, 2006. Ratified by the
Assembly on March 16, 2006.
Amendments to Articles I, II, III, IV, V, VI, VlI, VIII, IX, XI, XII, approved by the Commission on March 18,
2009. Ratified by the Assembly on April 2, 2009.
Amendments to Articles VII, IX, and X, approved by the Planning & Zoning Conunission on June 16, 2010.
MEMORANDUM 323 C Law Office
r
323 Carolyn Street
Kodiak, Alaska 99615
- CRC (907) 486 -6024
Fax .(907)486 -6112
e -mail: matt @jesmkod.com
To: Duane Dvorak
Bud Cassidy
P &Z Commissioners
From: Matthew D. Jamin
Re: Potential Modification of Procedures for Receiving Written Comments
Date: May 21, 2010
Question: You've asked that I review some potential changes to P &Z
Commission procedures for receiving written comments prior to meetings to determine
their legality, and to determine whether the changes need to be made by ordinance
rather than in P &Z bylaws. Specifically, given that the Commission meets on the third
Wednesday of each month, can the Commission require that written comments from
citizens wishing to speak at a Commission meeting be filed on or before 15 days prior
to a meeting?
Background: KIBC 2.105 creates and empowers a KIB Planning and Zoning
Commission (P &Z), consistent with A.S. 29.40.020. As a commission, P &Z falls within
the ambit of KIBC 2.100 which relates to "Boards, Committees and Commissions." As
such it is authorized under KIBC 2.100.150, relating to "procedure," to establish bylaws,
subject to approval by the assembly.
Procedural rules and order of business shall be established, except as
otherwise provided by law, subject to approval by the assembly. An
appeal, or quasi - judicial board, committee, or commission shall establish
rules governing proceedings before the board or commission, subject to
approval by the assembly.
At present, P &Z has bylaws containing thirteen articles, each of which has been
ratified by the assembly. Article IX, D, provides the deadline for consideration of written
material prior to a meeting:
The commission may choose not to consider any new information
submitted less than seven (7) days prior to a regular meeting date. New
information introduced after the seven (7) day deadline may be
considered by the Commission for action at a future meeting or referred to
the staff for study.
The current approach does not provide staff enough time to react to written
submissions because the commission holds a work session on the second Wednesday
of the month (to discuss matters to come before them on the third Wednesday regular
meeting), and receives packets for the work session the preceding Friday, which is 12
days before the regular meeting. Thus, information that staff receives between seven
and 12 days before a regular meeting may not have the benefit of staff consideration
before preparation of the packets for the work session.
Proposal: Under consideration is a new proposal that would require written
submissions to be made not seven, but 15 days before a regular meeting. Requiring
submissions to be made 15 or more days before a regular meeting would permit staff at
least 3 days to digest the written submissions, include them in the packet given to the
commissioners on the Friday before the Wednesday work session, and provide
commissioners with the benefit of staffs reaction to the submissions. The specific
language under consideration, which would supplant current bylaw IX, D is:
The commission shall not consider any new information submitted
less than fifteen (15) days prior to a regular meeting date. New
information introduced after the fifteen (15) day deadline may be
considered by the Commission for action at a future meeting or referred to
the staff for study.
Analysis: Given the important interest that the Commission has in carefully
considering items on its agenda, it is my opinion that the proposed revision is an
appropriate exercise of its rule making power.
Additional Concerns: Staff voiced concern that provisions dealing with any
deadlines should be in the code as well. Specifically, KIBC 17.220.040 B and KIBC
17.220.040 Appeal hearing.
A. On an appeal from the community development department director's decision, the
commission shall hold a public hearing on the appeal at its first regular meeting after
the record is prepared.
B. At the hearing before the commission, only persons who have received written notice
of the appeal or submitted written comments on the appeal may present oral argument.
Oral argument shall be subject to the following order and time limitations, unless the
commission, for good cause shown, permits a change in the order or an enlargement of
time.
1. Borough staff: 10 minutes to present the decision below and to set forth the evidence
and reasons relied upon for the decision.
2. Appellant: 10 minutes.
3. Private person supporting the appeal: 10 minutes each.
4. Private person opposing the appeal: 10 minutes each.
5. Appellant, for rebuttal: 10 minutes.
C....
17.225.070 B both deal with deadlines for presentation of written argument for appeals
(to the commission from a staff decision, and to the Assembly from a commission
decision). It is my opinion that there is a rational basis for distinguishing appeals, for
which procedures are typically more formal, from regular commission business. Thus, I
conclude that because the content of the proposed revision is, in fact, a reasonable
procedure, it is unnecessary to modify the P &Z ordinance to make the change. This is
not to say that this change could not be made by modifying the ordinance, but I do not
think that it is necessary to do so.
Staff also noted that KIBC 17.220.040 B and KIBC 17.225.070 B allow a person
who has "submitted written comments" on the appeal to testify, at hearings both before
the commission and the Assembly respectively. But there is no similar limitation on
when written comments must be submitted. Thus, under KIBC 17.220.040, a person
who had not "received written notice of the appeal," could, in theory, testify as long as
she or he submitted written comment the day of the appeal. And, under KIBC
17.225.070, a person who had not "submitted written argument on the appeal or
testified before the commission," could, in theory, testify as long as she or he submitted
some written comment the day of the appeal. In my opinion, it would make very good
sense to modify this ordinance by requiring a person who wishes to testify on the basis
of submitting "written comments" to do so in both situations a set time before the appeal
is heard. If the Assembly chooses not to do this, and wishes to allow testimony in such
situations, the new bylaw, only meant to cover routine commission business, and not
appeals, might better say:
In all commission matters, other than those covered by KIBC
17.220.040 and 17.225.070, the commission shall not consider any new
information submitted less than fifteen (15) days prior to a regular meeting
date. New information introduced after the fifteen (15) day deadline may
be considered by the Commission for action at a future meeting or
referred to the staff for study.
2 17.225.070 Appeal hearing.
A. The board of adjustment shall hold an appeal hearing on the appeal at its first
regular meeting 30 days after the appeal record has been completed.
B. At the hearing before the assembly, only persons who have submitted written
argument on the appeal or testified before the commission, or submitted written
comments to the commission may present oral argument. Oral argument shall be
subject to the following order and time limitations, unless the assembly, for good cause
shown, permits a change in the order or an enlargement of time.
1. Borough staff, including commission representatives: 10 minutes to present the
decision below and to set forth the evidence and reasons relied upon for the decision.
2. Appellant: 10 minutes.
3. Private person supporting the appeal: 10 minutes each.
4. Private person opposing the appeal: 10 minutes each.
5. Appellant, for rebuttal: 10 minutes.
C....
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING
Regular Meeting of: 6 114 0
Pleas PRINT your name Pleas RIN�our name
40, 14
//\
\l
Kodiak Island Borough
Assembly Regular Meeting Guidelines
September 2, 2010, 7:30 p.m., Borough Assembly Chambers
1. INVOCATION
Captain John Quinn of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse any Assembly member who is absent.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Assembly
and will be approved by one motion. There will be no separate discussion of these items unless an
Assembly member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda. All items in yellow are consent agenda items.
Summary of Consent Agenda Items:
*Regular Meeting Minutes of July 15, 2010.
*Resolution No. FY2011 -04 Adopting the Kodiak Area Coordinated
Transportation Plan.
*Declaring a Seat on the Solid Waste Advisory Board Vacant.
Recommended motion: Move to approve the agenda and consent agenda.
Recommended motion: Move to amend the agenda by removing item 13.8.1
Resolution No. FY2011 -04 Adopting the Kodiak Area Coordinated Transportation
Plan.
ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA.
•
VOICE VOTE ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA
AS AMENDED.
5. APPROVAL OF MINUTES
A. *Regular Meeting Minutes of July 15, 2010.
6. AWARDS AND PRESENTATIONS
A. Special Achievement in GIS (SAG) Award — Manager Gifford
7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
8. COMMITTEE REPORTS
Kodiak Island Borough Assembly Guidelines
September 2, 2010 Page 1
9. PUBLIC HEARING
A. Ordinance No. FY2011 -04 Amending the Kodiak Island Borough Code of Ordinances
Title 2 Administration and Personnel by Adding Chapter 2.155 Kodiak Workforce
Regional Advisory Council and Amending Chapter 2.100 Boards, Committees, and
Commissions Section 2.100.010 Board, Committee, and Commission Members
Subject to This Chapter.
Recommended motion: Move to adopt Ordinance No. FY2011 -04.
Clerk's Note: Attached on breed paper is the substituted version of Ordinance No.
FY2011 -04.
Staff Report — Manager Gifford or Mayor Selby. Please note the changes in the
substituted version.
Recommended motion: Move to amend Ordinance No. FY2011 -04 by
substitution.
ROLL CALL VOTE ON MOTION TO AMEND.
Open public hearing.
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MAIN MOTION AS AMENDED.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts
B. Resolutions
1. *Resolution No. FY2011 -04 Adopting the Kodiak Area Coordinated
Transportation Plan.
2. Resolution No. FY2011 -05 Adopting a Three Year Schedule for Systematic
Reevaluation of Taxable Property on the Road System and Five Year Schedule
for Remote, Rural Properties Within the Kodiak Island Borough.
Recommended motion: Move to adopt Resolution No. FY2011 -05.
Staff Report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
September 2, 2010 Page 2
C. Ordinances for Introduction
1. Ordinance No. FY2011 -05 Amending Title 3 Revenue and Finance Chapter 3.40
Personal Property Tax Section 3.40.010 Assessment Return to Change the Date
for Filing Personal Property Tax Returns.
Recommended motion: Move to adopt Ordinance No. FY2011 -05 in first
reading to advance to public hearing at the next regular Assembly meeting.
Staff Report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
D. Other Items
1. Approval of Architectural /Engineering Review Board By -Laws.
Recommended motion: Move to approve the Architectural /Engineering
Review Board By -Laws.
Staff Report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
2. *Declaring a Seat on the Solid Waste Advisory Board Vacant.
3. Approval of Planning and Zoning Commission By -Laws.
Recommended motion: Move to approve the Planning and Zoning
Commission By -Laws.
Clerk's Note: Attached on yellow paper are the Planning and Zoning Commission
by -laws.
Staff Report — Manager Gifford •
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
Kodiak Island Borough Assembly Guidelines
September 2, 2010 Page 3
15. ASSEMBLY MEMBER COMMENTS
Announcements — Mayor Selby
The Borough offices will be closed on Monday, September 6, 2010, in observance of the
Labor Day holiday.
The next Assembly work session will be held on Thursday, September 9, 2010, at 7:30
p.m. in the Borough Conference Room. The next regular meeting is scheduled on
Thursday, September 16, 2010, at 7:30 p.m. in the Borough Assembly Chambers.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
September 2, 2010 Page 4
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET I
Regular 1/ / Special Date: eqi 00 ;\1 6 2---/D
Convened: Adjourned:
BY: BY: QVN, ) BY: (c pp > BY: • i BY:
SECOND: SECOND: SECOND:: SECOND: m � 1 SECOND:b /1
U
I
r
i
(3K c„o,
," ; 4
YES NO YES NO YES NO YES NO Y E NO
Ms. Branson / Ms. Branson Ms. Branson , Ms. Branson ✓ Ms. Branson
Mr. Friend
/ Mr. Friend Mr. Friend Mr. Friend . ✓ Mr. Friend Ala
Ms. Fulp ✓ Ms. Fulp Ms. Fulp ✓ Ms. Fulp of ✓ Ms. Fulp
Ms. Jeffrey ✓/ Ms. Jeffrey Ms. Jeffrey ✓ Ms. Jeffrey 1 / Ms. Jeffrey
Mr. Kaplan V Mr. Kaplan Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan
Ms. Lynch V Ms. Lynch Ms. Lynch , / Ms. Lynch ✓ Ms. Lynch V
Ms. Stutes Ms. Stutes Ms. Stutes ✓ Ms. Stutes ✓ Ms. Stutes
CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?
TOTAL: TOTAL: TOTAL: 17 b TOTAL: r7 0 TOTAL: -1 0
The mayor may not vpto except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby V Mayor Selby Mayor Selby Mayor Selby Mayor Selby
-6%3- \OI
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular S pecial Date: � 1cj °1
Convened: Adjourned: ' /
�- • • n ,
BY: , / I BY: t , 1 BY: O BY: BY: I y l ly,/C
SECOND: I II SECOND: ( I C J SECOND: l y CJ SECOND: TQ D 1 SECON5
1 / r�o I r
0\ .,
u Net
YES NO YES NO YES NO YES NO YES NO
Ms. Branson V Ms. Branson 1 / Ms. Branson ✓ Ms. Branson ✓ Ms. Branso . /
Mr. Friend / Mr. Friend ; / Mr. Friend ✓ Mr. Friend I / Mr. Friend v t
Ms. Fulp VVV / Ms. Fulp v � Ms. Fulp \ Ms. Fulp V ✓ Ms. Fulp v
Ms. Jeffrey j/ / Ms. Jeffrey J Ms. Jeffrey ✓ Ms. Jeffrey I / Ms. Jeffrey I /
Mr. Kaplan V. Mr. Kaplan \ / Mr. Kaplan ✓ Mr. Kaplan ✓ Mr. Kaplan
Ms. Lynch
V. Ms. Lynch V Ms. Lynch * i Ms. Lynch ✓ Ms. Lynch
Ms. Stutes 1I Ms. Stutes J Ms. Stutes V Ms. Stutes v Ms. Stutes ✓
CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE?
TOTAL: t 13 TOTAL: f f) TOTAL: [( 0 TOTAL: 0 TOTAL: f 1
The mayor may not vote except in the case where my six members of the assembly are present and there is a hree /three tie vote of the asse bly.
Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby