2010-08-26 Special Meeting Kodiak Island Borough
Assembly Special Meeting Agenda
Thursday, August 26, 2010, 7:30 p.m.
Borough Conference Room
1. ROLL CALL
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Ordinance No. FY2011 -04 Amending the Kodiak Island Borough Code of
Ordinances Title 2 Administration and Personnel by Adding Chapter 2.155
Kodiak Workforce Regional Advisory Council and Amending Chapter 2.100
Boards, Committees, and Commissions Section 2,100.010 Board, Committee,
and Commission Members Subject to This Chapter.
4. ADJOURNMENT
This meeting was called by the Mayor.
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
AUGUST 26, 2010 SPECIAL MEETING
ITEM NO: 3.A
TITLE:
Ordinance No. FY2011 -04 Amending the Kodiak Island Borough Code of Ordinances Title
2 Administration and Personnel by Adding Chapter 2.155 Kodiak Workforce Regional
Advisory Council and Amending Chapter 2.100 Boards, Committees, and Commissions
Section 2.100.010 Board, Committee, and Commission Members Subject to This Chapter.
SUMMARY:
This ordinance was requested by Mayor Jerome Selby.
Alaska modified its workforce investment system in 2003, transforming the State and two local
workforce investment boards into one overarching entity, the Alaska Workforce Investment
Board (AWIB). This system provides a clear, streamlined, and efficient governance structure.
The State is prepared to work closely with the regional councils in support of a stronger overall
system of workforce and economic development through AWIB and it will be the state's linkage
to the regional councils. AWIB will engage with the regional councils to make better investment
decisions at both the local and statewide levels.
This ordinance will create the Kodiak Workforce Regional Advisory Council which will interact
with AWIB.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2011 -04 in first reading to
advance to public hearing at the next regular meeting of the Assembly.
Form Ver. 06/30/2009
1
2
3 Introduced by: Borough Mayor
4 Requested by: Borough Mayor /KIBSD
5 Drafted by: Borough Clerk/Borough Mayor
6 Introduced: 08/26/2010
7 Public Hearing:
8 Adopted:
9
10 KODIAK ISLAND BOROUGH
11 ORDINANCE NO. FY2011 -04
12
13 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
14 AMENDING THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES
15 TITLE 2 ADMINISTRATION AND PERSONNEL BY ADDING
16 CHAPTER 2.155 KODIAK WORKFORCE REGIONAL ADVISORY COUNCIL
17 AND AMENDING CHAPTER 2.100 BOARDS; COMMITTEES, AND COMMISSIONS
18 SECTION 2.100.010 BOARD, COMMITTEE, AND COMMISSION MEMBERS
19 SUBJECT TO THIS CHAPTER
20
21 WHEREAS, Alaska modified its workforce investment system in 2003, transforming the
22 State and two local workforce investment boards into one overarching entity, the Alaska
23 Workforce Investment Board (AWIB). This system provides a clear, streamlined, and
24 efficient governance structure; and
25
26 WHEREAS, the State is prepared to, work closely with the regional councils in support of a
27 stronger overall system of workforce and economic development through AWIB and it will be
28 the state's linkage to the regional councils I`and
29 ���;� 11, ,;,:.
30 WHEREAS, AWIB. will engage with the +iiregional councils to make better investment
31 decisions at both the local and statewide levelsjrand
32
33 WHEREAS, this ordinance will create the Kodiak Workforce Regional Advisory Council
34 which "will iriteracfwith AWIB; and.
35
36 WHEREAS, Section 2.100.020 of the Kodiak Island Borough Code states: "The assembly,
37 by ordinance, may provide for advisory, regulatory, appellate or quasi - judicial boards or
38 commissions."
39
40 NOW, THEREFORE,,BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
41 BOROUGH THAT:
42
43 Section 1: This ordinance is of a general and permanent nature and shall become a part
44 of the Kodiak Island Borough Code of Ordinances.
45
46 Section 2: Title 2 of the Kodiak Island Borough Code of Ordinances is amended by
47 adding Chapter 2.155 Kodiak Workforce Regional Advisory Council as
48 follows:
49
50 Chapter 2.155
51 Kodiak Workforce Regional Advisory Council
52
53 Sections:
54 2.150.010 Created - Membership.
Kodiak Island Borough Ordinance No. FY2011 -04
Page 1
55 2.150.020 Organization.
56 2.150.030 Term, compensation, and appointments.
57 2.150.040 Powers and duties.
58 2.150.050 Administrative assistance.
59
60 2.150.010 Created - Membership. There is created a Kodiak Workforce Regional Advisory
61 Council which will consist of one appointed seat and 16 designated seats on the council.
62 Each holder of the following designated seats will be invited to participate on the council
63 either personally or by a designated representative.
64 A. Kodiak Island Borough;
65 B. City of Kodiak;
66 C. University of Alaska Anchorage Kodiak College`
67 D. Kodiak Island Borough School District E', i
68 E. Fishery Industrial Technology Center ' i
69 F. Village Representative
70 G. Kodiak, Alaska Native Corporations
71 H. Kodiak Chamber of Commerce:kir
72 I. Department of Labor i y
73 J. United States Coast Guard 411 �,,,, 10 544,
74
Each holder of the following designated seats willtbeW appointed to the council from the
76 following designated business groups.
77 K. Agriculture and Natural Resources
78 L. Business Management and IT
79 M. Health and :Sports Fitness
80 N. Human` Services
81 O. Architecture Construction, and Engineering
82 P. Arts and cation
83
84 2.150.020 ! Organization' ;The,council, shall designate its chair and vice -chair at the first
85 meeting,of thetcalendar year and shall holddat least one meeting semi - annually. The council
86 shall give1reasonaL le notice of its meetings.
87 �Il 'XIG�
88 2.150.030 Term, compensation, and appointments.
89 A. The term of each member is three years. The regular term shall, unless otherwise
90 specified by ordinance, commence on January 1st of the year of appointment and shall
91 expire on December 31st of the year the term expires.
92 B. Members of coundilishall serve without compensation.
93 C. The clerk shefi , provide a standard application form for interested persons to
rv�hleae ii�'
94 complete. The form, Ietters�iior other expressions of interest shall be made to the clerk who
95 shall forward copies to the „��I c6
ouncil.
96 D. The council may submit its nomination of a person from the submitted applications
97 to fill the vacancy to the assembly. The assembly shall appoint a new member selected from
98 the submitted applications for the remaining unexpired term. Vacancies occur and are filled
99 as provided in KIBC 2.100.070.
100
101 2.150.040 Powers and duties. The council shall define regional priorities for workforce
102 development, and show how they are linked to employer demand, economic development,
103 and education or training strategies. Specifically, it should:
104 A. Gather, review, and assess local employment data, local skills, and skill gaps;
Kodiak Island Borough Ordinance No. FY2011 -04
Page 2
105 B. Set priorities to target priority industries and occupations, as well as education and
106 training strategies that best fit the community needs;
107 C. Provide oversight and advice on One -Stop Job Center operations to ensure they
108 are meeting regional and local needs;
109 D. Develop or endorse regional projects that are aligned with the identified regional
110 priorities; and
111 E. Establish plans for developing regional priorities, and will work together with the
112 AWIB on information sharing and planning outcome reviews.
113 F. Provide an opportunity for educational organizations and local businesses to work
114 together to prepare students for future employment and meet the needs for business
115 employees.
116
117 2.150.050 Administrative assistance. •
118 The manager or designee shall:
119 A. Furnish the council with copies of all requested documents and other information
120 necessary or reasonably related to council functions;
121 B. Provide the council with such supplies,` meeting space, and secretarial assistance
122 as the manager deems reasonably required;
123 C. Refer to the council, for its discussion, all non- emergency matterswithin the scope
124 of its powers and duties prior to presenting those matterstd' the assembly for action; and
125 D. Transmit all recommendations and other communications from the council to the
126 assembly or educational organizations as designated by;the council.
127
128 2.150.060 Quorum and voting requirements.
129 A majority of the holders,.,of the appointed and: designated !seats or their designated
130 representatives shall be ` q for the transaction of business. The affirmative votes of
131 the majority of the holders of;p!the appointed and designated seats or their designated
132 representatives shall be requiredijto carry a question. In the absence of a quorum for the
133 transaction of business gany number less than a quorum may recess a meeting to a later
134 time or date
t A'i ��.. i
136 2.150 1:070 of!mterest' , ,.
137 Ever shall vote on all tiq uestions unless he has a direct or substantial indirect
138 financialu in the matter b eing;discussed.
139 liii!p;
140 2.150.080 Procedure.
uun ti ,,
141 Procedural rules and order ofbusiness shall be established, except as otherwise provided
142 by law, subject to approval by'ith'e assembly. In all matters of procedure not covered by rules
143 adopted by the council ,Robert's Rules of Order, as revised, shall be applicable and shall
144 govern. !iriEr.',
145
146 2.150.090 Reports and minutes.
147 Minutes of the proceedings shall be kept, and such minutes shall record the vote of each
148 member upon every question formally presented for consideration. The minutes shall be
149 filed in the office of the clerk and shall be a public record, open to inspection by any person.
150
151 Section 3: Title 2 Administration and Personnel Chapter 2.100 Boards, Committees and
152 Commissions Section 2.100.010 Board, Committee, and Commission
153 Members Subject To This Chapter is hereby amended as follows:
154
Kodiak Island Borough Ordinance No. FY2011 -04
Page 3
155 2.100.010 Board, committee, and commission members subject to this
156 chapter. All boards, committees, and commissions, with the exclusion of the
157 board of equalization, service area advisory boards, the fisheries and oceanic
158 research board, and the Kodiak Workforce Regional Advisory Council shall
159 be governed by each of the provisions set forth in this chapter.
160
161 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
162 THIS DAY OF 2010
163
164
165 KODIAKISLAND BOROUGH
166 mi i iippv
167
168 JeromelM.:Selby, Borough Mayor
169 ATTEST:
170
171
172
173 Nova M. Javier, MMC, Borough Clerk
174 ;;.,.,
175
Kodiak Island Borough Ordinance No. FY2011 -04
Page 4
! at'
. s
ALASKA DEPARTMENT OF LABOR
& WORKFORCE DEVELOPMENT
Alaska Workforce Investment Board
Regional Advisory Councils
Guidelines
2.17.10
Definition
Alaska modified its workforce investment system in 2003, transforming the state
and two local workforce investment boards into one overarching entity, the
Alaska Workforce Investment Board (AWIB). This system provides a clear,
streamlined and efficient governance structure. However, the board wants to
retain the most valuable elements once provided by the local board system: a
strong linkage to local employers, development projects and regional workforce
issues.
The regions own regional advisory councils. The regional advisory councils
define and shape the way investments in their regions happen. The Department
of Labor and Workforce Development will not allocate funds to the regional
advisory councils; rather, they will engage with the councils to make better
investment decisions at both the local and statewide levels. The state is prepared
to work closely with the regional councils in support of a stronger overall system
of workforce and economic development. The Alaska Workforce Investment
Board will be the state's linkage to the regional councils.
Expectations
Set Priorities: Regional councils should define regional priorities for workforce
development, and show how they are linked to employer demand, economic
development, and education or training strategies. Specifically, each region
should:
• Gather, review and assess local employment data, local skills and skill gaps;
• Set priorities to target priority industries and occupations, as well as
education and training strategies that best fit the community needs;
• Provide oversight and advice on One -Stop Job Center operations to ensure
they are meeting regional and local needs;
• Develop or endorse regional projects that are aligned with the identified
regional priorities; and
The regional council will establish plans for developing regional priorities,
and will work together with the AWIB on information sharing and planning
outcome reviews.
Share Information: Communication with the Alaska Workforce Investment
Board and sharing information about the state of the region is critical, and the
councils' reason for existence. Taking back information from the board, about
resources, initiatives, policies for system improvement and accountability, is
equally important. Specifically each region should:
• Identify a "key contact" within the council for board communications;
• Participate in AWIB outreach efforts to increase employer commitment and
contributions to workforce development;
• Increase regional employers' use of the many services offered to businesses
by the Job Centers;
> Promote the use of the Alaska Skills Bank within a region to identify the
skills of the local workforce;
• Work together with the AWIB to ensure linkages to appropriate staff (local,
state and federal), and the use of continuous improvement mechanisms;
• Provide informational reports to the AWIB on an as needed basis for
strategic planning purposes; and
• Identify local economic threats such as base closures, plant closures, and
massive layoffs. Proactively collaborate with employers, policy makers and
community members.
What Makes a Successful Regional Advisory Council
Here are some "tools" for maintaining a successful Regional Advisory Council.
, ;I: There should be a strong connection to local employers, development
projects and regional workforce issues.
-t Identify a "key contact" within the council for AWIB communications and
communicate with the Alaska Workforce Investment Board and sharing
information about the state of the region is critical.
-11 Keep communication open and the community engaged and focus on
items RAC can influence on a local level.
is Identify local economic threats such as base closures, plant closures, and
massive layoffs. Proactively collaborate with employers, policy makers
and community members.
AWIB /Regional Advisory Council Guidelines Draft February 17, 2010 Page 2
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular — Special V Date: �� // II V
7
Convened: ( 5C Adjourned: - 7 `jo
BY: BY: i t /,° v(�Iy BY: 4( /, D /f�/ BY: WI
n BY:
SECOND: SECOND: 1- i " SECOND: SECOND: SECOND:
00 - Pyle
oifitg'a
0 1,&, (232
r u
YES NO YES NO YES NO YES NO YES NO
Ms. Branson 1 Ms.- Bcarasao u r. . o 4 . 4 • . = . • • r Ms. Branson
Mr. Friend v Mr. Friend Mr. Friend 7° d ' / Mr. Friend ✓ Mr. Friend
Ms. Fulp V Ms. Fulp Ms. Fulp / Ms. Fulp ✓ Ms. Fulp
Ms. Jeffrey / Ms. Jeffrey Ms. Jeffrey ✓ Ms. Jeffrey 1 / Ms. Jeffrey
Mr. Kaplan Mr. Kaplan Mr. Kaplan Mr. Kaplan v Mr. Kaplan
Ms. Lynch V Ms. Lynch Ms. Lynch . / Ms. Lynch / Ms. Lynch
Ms. Stutes `/ Ms. Stutes Ms. Stutes v Ms. Stutes ✓ Ms. Stutes
CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF TE? CHANGE OF VOTE?
TOTAL: TOTAL: TOTAL: TOTAL: ( TOTAL:
The mayor may not v to except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby