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09/14/2010 Regular Meeting !7- r ` ,' s(i PARKS & RECREATION COMMITTEE! REGULAR MEETING f k OCT 6 2010 1-1) MINUTES I i C CLERK'S OFFICE r�r,RrnJ .0 ��° r 1 September 14, 2010 KIB Co tfere_nce_Room CALL TO ORDER CHAIR SIROFCHUCK called to order the September 14, 2010 Parks & Recreation meeting at 7 p.m. ROLL CALL Requested to be excused was Patrick Saltonstall and Willy Bethea for personal reasons and Andy Schroeder due to being in KNWR. Committee members present were Mike Sirofchuck, Pam Foreman, Hans Tschersich, Jeff Huntley, Rick Lindholm, and Sandra West. Absent was ex- officio members Kevin Murphy, Ian Fulp, Dave Kaplan, Peggy Rauwolf, and Brent Watkins. Community Development Dept. staff present was Duane Dvorak and Sheila Smith. COMMITTEE MEMBER WEST MOVED to excuse all those that asked. VOICE VOTE CARRIED UNANIMOUSLY APPROVAL OF AGENDA VICE CHAIR FOREMAN MOVED to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY MINUTES OF PREVIOUS MEETINGS VICE CHAIR FOREMAN MOVED to approve the minutes of May 25, June 8, July 13, and August 10, 2010. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments and appearance requests. OLD BUSINESS A) Field trip to Woodland Acres 8th Block 12 Lot 6 Tax Foreclosure Parcel The committee recessed at 7:10 p.m. to go look at the Woodland Acres parcel to see if there is a public use for this parcel. The meeting reconvened at 7:40 p.m. During discussion the committee directed staff to find out the status of foreclosure. The next steps would be rezoning to public use, minimal improvements of soil and grass, and then canvass the neighborhood on having it be green space or a park. Dvorak stated the property has been foreclosed on and the borough holds the deed as of Friday but this property is subject to redemption up until the Assembly declares it for a public purpose. Page 1 of 4 VICE CHAIR FOREMAN MOVED to recommend the borough retain ownership of Woodland Acres 8th Block 12 Lot 6 R2295120600 for the purpose of public open space. In response to Foreman's inquiry of will the previous property owner be notified that this is moving for public use, Dvorak stated he doesn't know if there is a mechanism to inform them. According to Cassandra Juenger they have been adequately informed that this could be retained. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY B) Trails Plan COMMITTEE MEMBER WEST said the borough requests for CIP will be finalized Thursday. DOT is doing flood repair on the October washout at Devil's Creek. Cassidy worked hard to get the STIP nomination in that was due last Monday and the encroachment permit is next. She said Jocelyn Billoon recommends stopping the encroachment permit at Deadman's Curve. VICE CHAIR FOREMAN inquired about the consultant's were going to update the timeline and try to give us a better idea of where we were going to be back at, have you seen anything about that, Dvorak stated no. Staff was directed to connect with Joe and let the committee know where we're at with the timeline. NEW BUSINESS A) Meeting Location and Meeting Room Availability Discussion Smith stated the school district is teaching a class in their conference room on your meeting nights and the only other room available is at KFRC. She said she's talked to the city and the Clerk's Office letting them know that if the borough conference room becomes available on the 2^d and 4th Tuesday's that we want it for the Parks & Recreation meetings. In response to CHAIR SIROFCHUCK's inquiry of where are we for the next meeting, Smith stated we will meet in the KIB conference room for September 28th and then they will be at KFRC. COMMUNICATIONS A) Summit Lake Trail Stream Crossings Brief discussion. REPORTS A) Meeting Schedule: The next Parks & Recreation meetings are on September 28, 2010 at 7:00 p.m. in the KIB Conference Room and October 12, 2010 at 7:00 p.m. in the KFRC Conference Room. Mike Sirofchuck requested Patrick Saltonstall and himself be excused on October 12th for personal reasons. B) Code Revision Project Report Dvorak stated the Assembly approved the contract with LSL that is roughly $325,000 for a 2 year code revision project to reevaluate and update Title 16, 17, 18. They were chosen through the selection process by the Planning and Zoning Commission. LSL is planning on Page 2 of 4 holding kick off meetings next week. They've been reviewing our adopted plans and existing codes, issue papers, etc. This is the first opportunity to come to Kodiak to start interacting with people and starting the process. They'll have focus group meetings on Tuesday and Wednesday. A display ad will be published this Friday and the focus group meetings will be held at KFRC. There will be an Open House on Wednesday evening where the consultants will do a PowerPoint presentation. This would be a good opportunity for you to talk about how borough parks and recreation are treated in the code because you have spent quite a bit of time working on the Recreational Amenities Ordinance. In response to CHAIR SIROFCHUCK'S inquiry if the Recreational Amenities Ordinance has been given to the consultants, Dvorak stated he doesn't know off hand, he would have to go back to see. VICE CHAIR FOREMAN MOVED that you dig out the most recent copy of the Recreational Amenities Ordinance to be part of the packet that's given to LSL. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY VICE CHAIR FOREMAN explained what the Recreational Amenities Ordinance is to WEST. Dvorak said he will send it to the committee. In response to COMMITTEE MEMBER WEST'S inquiry of is the Comp Plan is supposed to guide, Dvorak stated the plan establishes policies and then when decisions are made whether it's a discretionary decision before the Planning & Zoning Commission or theoretically a decision before the Assembly to build a new facility or something like that the plan should be consulted about the regulatory approach to these developments whether it's an appropriate expenditure of resources. In response to COMMITTEE MEMBER WEST'S inquiry of will the code revision go to the Comp Plan to look at this, Dvorak said absolutely, that's the centerpiece of what we've sent to the consultants. It's mostly planning guidance because the idea is the plan is the policy guidance the tools to carry out that guidance. COMMITTEE MEMBER TSCHERSICH said an item that was given to him by friends is they would like to have some area set aside for non - motorized use like certain beaches. In response to CHAIR SIROFCHUCK'S inquiry of has anyone from this group been invited to the focus group, Dvorak said we gave some names to the consultants so that the focus groups are based on kind of an invitation process. They wanted 8 -10 people per group and each group was collapsed to represent 3 or 4 different subject matter areas. He thought your name was on the list. Dvorak said some of those folks will be contacted in interviews. Dvorak said we're setting up a website where comments can be submitted and sent directly to the consultants. Those comments will be made available to the Planning & Zoning Commission on an opt in basis. There are at least 2 commissioners that are interested in seeing all the comments that come in. CHAIR SIROFCHUCK stated that even if we're not invited we can go to the meetings and he encouraged everyone to be involved. Page 3 of 4 COMMITTEE MEMBER WEST stated Jocelyn Billoon said the Comp Plan should say the borough shall provide non- motorized access in all arterial collector streets. The last time they paved Rezanof, if we had said this is a priority it would have been done. Discussion on amending the Comp Plan and code changes. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBER'S COMMENTS Hans Tschersich reiterated the complaints from people he knows that were out on beaches and he thinks this is something we should pick up, we have discussed it in years past the certain restrictions and certain recreation areas to separate the noise makers from the people that seek recreation and peace out t in nature. He also requests to be excused from the next 2 meetings and will return October 22 °d . Jeff Huntley said he said he is going to Portland for medical reasons and will not be at the next 2 meetings. If his absences are a burden he can step down but he'd like to be able to stay to see the Trails Plan through. Pam Foreman said she would like to see Huntley stick around on the committee. Sandra West said she wants to invite everyone to the Assembly meeting Thursday night and wear your bike helmet to show some support. Pam Foreman said it's good to see Jeff again and she needs to be excused from the September 28th meeting and should be here for the October 12th meeting. Mike Sirofchuck thanked everyone for their work on the Trails Plan over the summer and he's sorry he couldn't participate in it. We need to look at the October 12th meeting at the September 28th meeting because there might not be a quorum. ADJOURNMENT COMMITTEE MEMBER TSCHERSICH MOVED to adjourn. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY KODIAK ISL i BOROUGH PARKS & RECREATI I I 1 MMITTEE By: %,• S Mike Si .fchuck, Chair ATTEST By: i pxQi i CtrnQoD Sheila Smith Community Development Dept. APPROVED: September 28, 2010 Page 4 of 4