2009-10-08 Work SessionKodiak Island Borough
Assembly Work Session
Thursday, October 8, 2009, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. Planning and Zoning Commission Quarterly Update
2. Parks and Recreation Committee Quarterly Update
3. Passport Acceptance Facility Update
PACKET REVIEW
PUBLIC HEARING
UNFINISHED BUSINESS — None.
NEW BUSINESS
CONTRACTS — None.
RESOLUTIONS
Resolution No. FY2010 -09 Ratifying and Certifying the Results of the Municipal Election Held
October 6, 2009.
Resolution No. FY2010 -10 Expressing Appreciation to Attorney Matt Jamin for His Tireless
Efforts in Representing the Citizens of Kodiak in the Exxon Valdez Oil Spill Litigation.
Resolution No. FY2010 -11 Appointing a Member to the Kodiak Fisheries Development
Association.
ORDINANCES FOR INTRODUCTION — None.
OTHER ITEMS
Oath of Newly Elected Officials.
Presentation to Outgoing Assembly Members.
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
Current processing fee
$25.00
Delivery fee — average
($7.00)
Processing for each application
(.5 hours minimum based on hourly rate)
($9.50)
Packaging /Mailing of application
(.75 hours required to take to the post office)
($14.25)
(.25 Follow up monitoring required and possible reporting if lost)
($4.25)
($35.00)
Loss
- $10.00
Current processing fee
$50.00
Delivery fee — average
($7.00)
Processing for each application x 2
(1 hour minimum based on hourly rate assistant clerk)
($19.00)
Packaging /Mailing of application
(.75 hours required to take to the post office)
($14.25)
(.25 Follow up monitoring required and possible reporting if lost)
($4.25)
($44.50)
Revenue
$5.50
Expenses for one application a day
PASSPORT ACCEPTANCE FACILITY UPDATE
• In 1998, staff reductions forced the State District Court to relinquish this service to the
Borough.
• The Assembly approved Resolution No. 1998 -23 establishing the KIB Clerk's Office as a
passport acceptance facility on 06/18/1998.
• In 2007, the USPS opened up an acceptance facility in Kodiak.
• In 2008, the processing fee was reduced from $30 to $25.
• For FY2009 (July 1, 2008 to June 30, 2009), the Clerk's Office processed a total of 153
applications which amounted to $3,825.
As of September 1, 2009, we received notice that we are now required to send processed
applications by traceable delivery method which includes. These methods require staff to take
the package to the post office.
1. USPS Priority Mail with Delivery Confirmation $5.65 minimum
2. USPS Priority Mail with Signature Confirmation $7.30 minimum
3. USPS Express Mail (for overnight delivery requests) Fee paid by customer
The Seattle Passport Agency confirmed that the first two delivery methods mentioned above
cannot be charged to the customers. Below is to show you the potential of the Borough
subsidizing this program. These examples are on the conservative side based on the Assistant
Clerk's hourly rate and may cost more if based on the Deputy or the Clerk's rate of pay.
If the Clerk's Office process at least two using one flat rate envelope for delivery
DIRECTION NEEDED FROM THE ASSEMBLY:
Would you like the Clerk's Office to continue this service to the public?