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2009-07-09 Special Meeting1. ROLL CALL Kodiak Island Borough Assembly Special Meeting Agenda Thursday, July 9, 2009, 7:30 p.m. Borough Conference Room 2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker) 3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Contract No. FY2010 -08 with Wolverine Construction, Inc. for the Old Harbor GymNocEd Renovation Project. 4. ADJOURNMENT TITLE: Contract No. FY2010 -08 Old Harbor School GymNocEd Renovations. SUMMARY: Kodiak Island Borough Code 3.16.020 "Limitation on Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. This contract is for the Old Harbor School GymNocEd Renovations as shown on construction documents prepared by Jensen Yorba Lott, Inc. The construction documents, bid documents and associated addenda are available for review. The project will be funded as follows: Voter approved Old Harbor GymNocEd Renovations Bond $2,251,134 DEED Capital Improvements Reimbursement $ 671,315 Delete Borough Building Return Air Duct Project from the Renewal and Replacement project list $ 261,694 A budget revision is required to provide funding as described above. Bids were received in response to KIB's invitation to bid dated May 27, 2009. Wolverine Supply, Inc. was the low bidder for the project. A bid tabulation is attached. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: Form Ver. 06/30/2009 KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 9, 2009 SPECIAL MEETING 420 -515 452 -150 04101 6 $2,251,134 $3,184,143 ITEM NO: 3.A RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2010 -08 Old Harbor School GymNocEd Renovations to Wolverine Supply, Inc. in an Amount Not to Exceed $2,697,000.00. BEI $ 3,266,803 $ 245,333 $ 60,794 $ 14,598 $ 3,587,528 Diff (Low) $ 979,803 $ 45,333 $ (119,206) $ (15,402) $ 890,528 % Diff (Low) 42.84% 22.67% - 66.23% - 51.34% 33.02% % Of Est 162% WS! $ 2,287,000 BASE BID ALT. #1 (ADD) ALT. #2 (ADD) ALT. #3 (ADD) Total No. GENERAL CONTRACTOR 222% Toilet rooms, Office, Storage Volume II, Paint Truss repair (Base + Alt's) WS! $ 2,287,000 $ 200,000 $ 180,000 $ 30,000 $ 2,697,000 % Of Est 117% 125% 222% 150% 122% Old Harbor Gym Renovation Bid Tabulation Bid Opening: 6/24/09 3:00 PM Estimate 1 $ 1,955,887 $ 159,522 1 $ 81,244 1 $ 20,000 1$ 2,216,653 I i Document A101TM - 2007 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum AGREEMENT made as of the Twenty -sixth day of June in the year Two Thousand Nine (In words, indicate day, month and year) BETWEEN the Owner: (Name, address and other information) Kodiak Island Borough, 710 MIll Bay Road, Kodiak, Alaska, 99615 Telephone Number: 907 486 9349 Fax Number: 907 486 9394 and the Contractor: (Name, address and other information) Wolverine Supply, Inc. 5099 E Blue Lupine Way Wasilla, AK 99654 Telephone Number: 907 - 373 -6572 Fax Number: 907 - 357 -2023 for the following Project: (Name, location and detailed description) Old Harbor Gym Voc Ed Renovation Old Harbor, Kodaik Island Borough, Kodiak, Alaska Voc Ed addition and renovation of existing gymnasium and related spaces, including miscellaneous mechanical upgrades. The Architect: (Name, address and other information) Jensen Yorba Lott Inc., 522 W. 10th St. Telephone Number: 907 586 1070 The Owner and Contractor agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201 TM -2007, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. AIA Document A101 TM - 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the / maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) TABLE OF ARTICLES 1 THE CONTRACT DOCUMENTS 2 THE WORK OF THIS CONTRACT 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 4 CONTRACT SUM 5 PAYMENTS 6 DISPUTE RESOLUTION 7 TERMINATION OR SUSPENSION 8 MISCELLANEOUS PROVISIONS 9 ENUMERATION OF CONTRACT DOCUMENTS 10 INSURANCE AND BONDS ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than a Modification, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in the Contract Documents to be the responsibility of others. ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § 3.1 The date of commencement of the Work shall be the date of this Agreement unless a different date is stated below or provision is made for the date to be fixed in a notice to proceed issued by the Owner. (Insert the date of commencement if it differs from the date of this Agreement or, if applicable, state that the date will be fixed in a notice to proceed.) If, prior to the commencement of the Work, the Owner requires time to file mortgages and other security interests, the Owner's time requirement shall be as follows: § 3.2 The Contract Time shall be measured from the date of commencement. § 3.3 The Contractor shall achieve Substantial Completion of the entire Work not later than ( ) days from the date of commencement, or as follows: (Insert number of calendar days. Alternatively, a calendar date may be used when coordinated with the date of commencement. If appropriate, insert requirements for earlier Substantial Completion of certain portions of the Work) AIA Document A101 TM - 2007. Copyright 0 1915, 1918, 1 925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the / maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) Init. The Contractor shall achieve Substantial Completion of the entire Work not later than August 15, 2010. Portion of Work Substantial Completion Date , subject to adjustments of this Contract Time as provided in the Contract Documents. (Insert provisions, if any, for liquidated damages relating to failure to achieve Substantial Completion on time or for bonus payments for early completion of the Work.) $1000.00 per day for each day of delay. ARTICLE 4 CONTRACT SUM § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Sum shall be Two Million Six Hundred Ninety -seven Thousand Dollars and Zero Cents ($ 2,697,000.00 ), subject to additions and deductions as provided in the Contract Documents. § 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (State the numbers or other identification of accepted alternates. If the bidding or proposal documents permit the Owner to accept other alternates subsequent to the execution of this Agreement, attach a schedule of such other alternates showing the amount for each and the date when that amount expires.) Alternate 1: Toilet Rooms, Office, Storage Alternate 2: Drawings Volums II Work Alternate 3: Gym Roof Truss repair § 4.3 Unit prices, if any: (Identify and state the unit price; state quantity limitations, if any, to which the unit price will be applicable.) Item § 4.4 Allowances included in the Contract Sum, if any: (Identify allowance and state exclusions, if any, from the allowance price.) Item Price Units and Limitations Price Per Unit ARTICLE 5 PAYMENTS § 5.1 PROGRESS PAYMENTS § 5.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. § 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: § 5.1.3 Provided that an Application for Payment is received by the Architect not later than the Tenth day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the Twentieth day of the same month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than Thirty ( 30 ) days after the Architect receives the Application for Payment. (Federal, state or local laws may require payment within a certain period of time.) AIA Document A101 - 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) Init. § 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This schedule, unless objected to by the Architect, shall be used as a basis for reviewing the Contractor's Applications for Payment. § 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. § 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of Ten percent ( 10.00% ). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AIA Document A201T General Conditions of the Contract for Construction; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of Ten percent ( 10.00% ); .3 Subtract the aggregate of previous payments made by the Owner; and .4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AIA Document A201 -2007. § 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the full amount of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Section 9.8.5 of AIA Document A201 -2007 requires release of applicable retainage upon Substantial Completion of Work with consent of surety, if any.) .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.10.3 of AIA Document A201 -2007. § 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: Wit is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in Sections 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such reduction or limitation.) § 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 5.2 FINAL PAYMENT § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when .1 the Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as provided in Section 12.2.2 of AIA Document A201 -2007, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a final Certificate for Payment has been issued by the Architect. § 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the Architect's final Certificate for Payment, or as follows: AIA Document A101 TM - 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) Init. The owner shall withhold 10% of the final pay application until Owner receives signed notification of project completion from the Alaska Department of Labor. ARTICLE 6 DISPUTE RESOLUTION § 6.1 INITIAL DECISION MAKER The Architect will serve as Initial Decision Maker pursuant to Section 15.2 of AIA Document A201 -2007, unless the parties appoint below another individual, not a party to this Agreement, to serve as Initial Decision Maker. (If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.) § 6.2 BINDING DISPUTE RESOLUTION For any Claim subject to, but not resolved by, mediation pursuant to Section 15.3 of AIA Document A201 -2007, the method of binding dispute resolution shall be as follows: (Check the appropriate box. If the Owner and Contractor do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction.) 10.5% per annum Mark VanBuskirk Arbitration pursuant to Section 15.4 of AIA Document A201 -2007 Litigation in a court of competent jurisdiction Other (Specify) ARTICLE 7 TERMINATION OR SUSPENSION § 7.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document A201 -2007. § 7.2 The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201 -2007. ARTICLE 8 MISCELLANEOUS PROVISIONS § 8.1 Where reference is made in this Agreement to a provision of AIA Document A201 -2007 or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents. § 8.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate of interest agreed upon, if any.) § 8.3 The Owner's representative: (Name, address and other information) Ken Smith, PE 710 Mill Bay Road, Kodiak, Alaska, 99615 § 8.4 The Contractor's representative: (Name, address and other information) AIA Document A101 - 2007. Copyright ® 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) 1 5099 E Blue Lupine Way Wasilla, AK 99654 § 8.5 Neither the Owner's nor the Contractor's representative shall be changed without ten days written notice to the other party. § 8.6 Other provisions: ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS § 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated in the sections below. § 9.1.1 The Agreement is this executed AIA Document A101 -2007, Standard Form of Agreement Between Owner and Contractor. § 9.1.2 The General Conditions are AIA Document A201 -2007, General Conditions of the Contract for Construction. § 9.1.3 The Supplementary and other Conditions of the Contract: Document Title 00800 Supplementary Conditions Date 05/27/09 § 9.1.4 The Specifications: (Either list the Specifications here or refer to an exhibit attached to this Agreement.) See Section 00011 Table of Contents (Table deleted) § 9.1.5 The Drawings: (Either list the Drawings here or refer to an exhibit attached to this Agreement.) See 00015 Drawing Index (Table deleted) § 9.1.6 The Addenda, if any: Number Date Pages 1 06/16/2009 4 2 06/17/2009 7 3 06/18/2009 4 4 06/23/09 12 Pages 4 Portions of Addenda relating to bidding requirements are not part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. § 9.1.7 Additional documents, if any, forming part of the Contract Documents: .1 AIA Document E201TM -2007, Digital Data Protocol Exhibit, if completed by the parties, or the following: .2 Other documents, if any, listed below: (List here any additional documents that are intended to form part of the Contract Documents. AIA Document A201 -2007 provides that bidding requirements such as advertisement or invitation to bid, Instructions to Bidders, sample forms and the Contractor's bid are not part of the Contract AIA Document A101 TM - 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Init. Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the / maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) Init. 1 Rick Gifford, Manager (Printed name and title) Documents unless enumerated in this Agreement. They should be listed here only if intended to be part of the Contract Documents.) ARTICLE 10 INSURANCE AND BONDS The Contractor shall purchase and maintain insurance and provide bonds as set forth in Article 11 of AIA Document A201 -2007. (State bonding requirements, if any, and limits of liability for insurance required in Article 11 of AIA Document A201-2007.) Type of insurance or bond Limit of liability or bond amount ($ 0.00) This Agreement entered into as of the day and year first written above. OWNER (Signature) CONTRACTOR (Signature) (Printed name and title) AIA Document A101 TM - 2007. Copyright © 1 915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1 967, 1 974, 1 977, 1987, 1 991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) Additions and Deletions Report for AIA Document A 101 n4 — 2007 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 11:19:29 on 06/26/2009. PAGE 1 AGREEMENT made as of the Twenty -sixth day of June in the year Two Thousand Nine Kodiak Island Borough 710 MIll Bay Road, Kodiak, Alaska, 99615 Telephone Number: 907 486 9349 Fax Number: 907 486 9394 Wolverine Supply, Inc. 5099 E Blue Lupine Way Wasilla, AK 99654 Telephone Number: 907 - 373 -6572 Fax Number: 907 - 357 -2023 Old Harbor Gym Voc Ed Renovation Old Harbor, Kodaik Island Borough, Kodiak, Alaska Voc Ed addition and renovation of existing gymnasium and related spaces, including miscellaneous mechanical upgrades. Jensen Yorba Lott Inc., 522 W. 10th St. Telephone Number: 907 586 1070 PAGE 3 The Contractor shall achieve Substantial Completion of the entire Work not later than August 15, 2010. $1000.00 per day for each day of delay. Additions and Deletions Report for AIA Document A101 TM - 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) § 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the Contract. The Contract Sum shall be Two Million Six Hundred Ninety -seven Thousand Dollars and Zero Cents ($ 2,697,000.00 ), subject to additions and deductions as provided in the Contract Documents. Alternate 1: Toilet Rooms, Office, Storage Alternate 2: Drawings Volums II Work Alternate 3: Gym Roof Truss repair § 5.1.3 Provided that an Application for Payment is received by the Architect not later than the Tenth day of a month, the Owner shall make payment of the certified amount to the Contractor not later than the Twentieth day of the same month. If an Application for Payment is received by the Architect after the application date fixed above, payment shall be made by the Owner not later than Thirty ( 30 ) days after the Architect receives the Application for Payment. PAGE 4 PAGE 5 PAGE 6 .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of Ten percent ( 10.00% ). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AIA Document A201TM -2007, General Conditions of the Contract for Construction; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of Ten percent ( 10.00% ); The owner shall withhold 10% of the final pay application until Owner receives signed notification of project completion from the Alaska Department of Labor. 10.5% per annum Ken Smith. PE 710 Mill Bay Road, Kodiak, Alaska, 99615 Mark VanBuskirk 5099 E Blue Lupine Way Wasilla, AK 99654 00800 Supplementary 05/27/09 4 Conditions Additions and Deletions Report for AIA Document A101 TM - 2007. Copyright © 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) See Section 00011 Table of Contents Section Title Date Pages See 00015 Drawing Index PAGE 7 #met: 1 06/16/2009 4 2 06/17/2009 7 3 06/18/2009 4 4 06/23/09 12 Rick Gifford, Manager Title Date Additions and Deletions Report for AIA Document A101 - 2007. Copyright ©1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, 1977, 1987, 1991, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) Certification of Document's Authenticity AIA® Document D401 — 2003 I, Antonio Yorba, hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 11:19:29 on 06/26/2009 under Order No. 1000395312_1 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA Document A101 TM — 2007 - Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (Title) (Dated) AIA Document D401 — 2003. Copyright ®1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:19:29 on 06/26/2009 under Order No.1000395312_1 which expires on 4/14/2010, and is not for resale. User Notes: (4113777399) DESCRIPTION AMOUNT Source of Funds: Approved Bond 2,251,134 DEED Reimbursement 671,315 Boro. Build. Return Air duct for 2nd floor 261,694 Total Project Revenue 3,184,143 Expenses: Construction Management (by consultant) 76,946 Construction Management (In House) 70,268 Design Services Costs 134,405 Construction Cost 2,697,000 Administrative 57,190 Art 13,485 Project Contingency 134,850 Total Project Expense 3,184,143 OLD HARBOR GYM RENOVATION I■ I \ Eck trace CH Yz_ / /9/1 ) 0 ,ge-E, )rckAL 71+ //or /24 VII0D 1 SA \t. ' e l IMA1 (PVII �2 Oic-- W At\i_F- D A G ` sa 4 d fitIFf r) 6 ,6, 4 4 KODIAK ISLAND BOROUGH A WORK SESSION Kee-TM Work Session of: // c I NO9 Please PRINT your name Please PRINT your name 1. ROLL CALL Kodiak Island Borough Assembly Special Meeting Guidelines Thursday, July 9, 2009, 7:30 p.m. Borough Conference Room KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Jeffrey who is out on personal leave. VOICE VOTE ON MOTION. 2. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda items not scheduled for public hearing and general comments. ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. CONTRACTS 1. Contract No. FY2010 -08 with Wolverine Construction, Inc. for the Old Harbor GymNocEd Renovation Project. Recommended motion: Move to authorize the Manager to execute Contract No. FY2010 -08 with Wolverine Supply Inc. for the Old Harbor School GymNocEd Renovations in an Amount Not to Exceed $2,697,000. Staff Report — Manager Gifford. Assembly discussion - Amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 4. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines July 9, 2009 Page 1 BY: SECOND: 0\A)1/40' BY: b , a2A1(6 ) \.J SECOND: NO", roe, v\lv BY: KOI SECOND: 0 larU Yak nSk BY: p'y 1 ' \ SECOND: -^�j ' A° 'J1 J BY: SECOND: YES NO YES NO YES NO YES NO YES NO Ms. Branson ✓ Ms. Branson Ms. Branson / Ms. Branson �[ �`)(, Ms. Branson Mr. Friend ✓ Mr. Friend Mr. Friend . / Mr. Friend Mr. Friend Ms. Fulp V Ms. Fulp Ms. Fulp ✓ Ms. Fulp X Ms. Fulp Ms. Jeffrey Ms. Jeffrey Ms,J reeffrev Ms. Jeffrey Ms-.--Jeffrey Mr. Kaplan i Mr. Kaplan Mr. Kaplan V Mr. Kaplan X Mr. Kaplan Ms. Lynch ✓ Ms. Lynch Ms. Lynch Ms. Lynch Ms. Lynch Ms. Stutes ✓ Ms. Stutes Ms. Stutes ✓ Ms. Stutes s Ms. Stutes CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? TOTAL: TOTAL: TOTAL: ( 0 TOTAL: („ 0 TOTAL: The mayor may no v to except in the case where only six members of the assembly are present and there is aYhree/three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular Special Convened: n 3O KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: 0 Adjourned: q:(44 p.