2010-06-01 Special Work SessionKodiak Island Borough
Assembly Special Work Session
Tuesday, June 1, 2010 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. Continuation of the FY2011 Budget Discussion.
SPECIAL MEETING
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
Kodiak Island Borough
TO: Borough Mayor and Assembly
THROUGH: Rick Gifford, Borough Manager
FROM: Karleton Short, Finance Director 11
SUBJECT: FY2011 Budget
DATE: May 26 2010
MEMORANDUM
This is a summary of the changes requested to both the FY2010 budget (mid -year) and the
FY2011 proposed budget by the Assembly at the May 27`' work session.
Midyear Budget
We can increase the contribution to KMXT $7,000 without doing a budget adjustment.
We can increase the contribution to the Maritime Museum by $10,000 without doing a budget
adjustment.
Here a table of the fund balance in the Tourism Development Fund
Fund balance at June 30, 2009 $ 78,851
Anticipated FY2010 increase 15,000
Amount available in FY2010 $ 93,851
FY2011 budget
Kodiak Island and Convention Bureau ( KICVB). We are increasing the FY2011 contribution to
the KICVB $5,000.
Unfunded renewal and replacement costs. Un- funded maintenance and replacement costs are an
item of major importance to the Borough. The Borough needs to start $2,000,000 in replacement
and renewal projects in FY2011 but no funding is available.
We are looking at different ways to fund these projects.
The first is a loan from the Facilities Fund. If we were to do this loan over a period of 10 years
we would have annual payments of approximately $260,000 (depending on the interest rate),
which would be about % of a mill. This would cost the owner of a $250,000 house about $60 per
year or $5 per month.
If we were to do this loan over a period of 20 years we would have annual payments of
approximately $160,000 (depending on the interest rate), which would be about 1 /6 of a mill. This
would cost the owner of a $250,000 house about $40 per year or $3 per month.
We do have renewal and replacement projects scheduled to start in the next three years. When
these have been financed our total cost would be about $1,000,000 per year for 10 years or
$640,000 per year or about .6 mills for 20 years.
There are also other sources of revenues. One that is worth exploring is a tax on alcohol and
tobacco products. We do not have a very good estimate yet but this tax may be enough to fund
these loan payments.
We could also institute a sales tax to pay for these loans. In FY2009 the City of Kodiak received
$9,277,394 dollars in sales tax. This is $1,546, 232 for each one percent of sales tax.
Administrative Assistant At this time we have included an Administrative Assistant position in
the proposed budget. There was some concern about the cost of this position. We request that
the Assembly considers reducing this request to a Secretary III instead of eliminating it
completely.
Here is a table showing the costs for these positions.
Married
Single With Kids
Administrative Assistant 77,030 87,510
Secretary 1 47,750 63,230
Secretary 2 50,820 66,300
Secretary 3 56,480 71,960
This position would benefit the Borough immensely, allowing us to replace vacant positions in a
timely manner, update job descriptions, and allow the Manager and Human Resources Officer to
spend more time on important tasks rather than answering the phone, filing, talking to people
while they wait to speak to the Manager, etc.
If you have any further questions please let me know.
2
00coil/1 t --, ) ,,Aal v g w
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2010 -01C MVO/ENDED
Introduced by: Borough Manager
Requested by: Borough Manager
Drafted by: Finance Director
Introduced: 5/20/2010
Public Hearing:
Adopted:
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
AMENDING ORDINANCE NO. 2010-01 FISCAL YEAR 2010 BUDGET BY
AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER
BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW PROJECTS,
ACCEPT GRANTS AND MOVE FUNDS BETWEEN PROJECTS
WHEREAS, General Fund real and personal property tax revenues will be $31,000 Tess
than the amended budget; and
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
year end; and
licenses and permits should exceed their budget by $20,000; and
federal shared revenue came in $97,837 less than budgeted; and
offshore raw fish tax came in $32,030 less than budgeted; and
the Borough received $25,500 in cruise ship fees; and
General Fund interest earnings should exceed their budget by $50,000; and
the Engineering /Facilities department will exceed its budget by $60,000 by
WHEREAS, the animal control contract was approved at $1,625 more than budgeted; and
WHEREAS, the General Fund is transferring $329,405 (Debt service $29,405, code
update $250,000 and road system trails plan $50,000) to Fund 290 special projects; and
WHEREAS, the land sales fund should receive $73,298 from the Federal Government for
flood damage; and
WHEREAS, the Building and Grounds fund should receive another $11,070 from the
school district for building rent; and
WHEREAS, the Building and Grounds fund needs to transfer $95,000 to capital projects
fund 450 to remediate Chiniak School oil spill; and
WHEREAS, the Womens Bay Road Service District should receive $173,405 from the
Federal Government for flood damage; and
WHEREAS, the Monashka Bay Road Service District should receive $43,816 from the
Federal Government for flood damage; and
Kodiak Island Borough Ordinance No. FY2010 -01 C
Page 1 of 3
WHEREAS, the Facilities Fund transferred $29,405 more to debt service than permitted;
and
WHEREAS, the Special Projects fund (Fund 290) is receiving $300,000 from the General
Fund for the code update ($250,000) and road system trails plan ($50,000) to manage these
projects on a multiyear basis; and
WHEREAS, the Womens Bay Comprehensive Plan Revision projects is complete and has
$10,988 which can be used on other projects; and
WHEREAS, the Kodiak Middle School Seismic Upgrade project has exceeded its budget
by $451,077; and
WHEREAS, the High School Soil Remediation project has exceeded its budget by
$11,638; and
WHEREAS, the pathway on Anton /Lily Drive project required an in -kind contribution from
the Borough of $51,899; and
WHEREAS, the proceeds from the sale of the 2004B bond issue were $132,267 more
than budgeted; and
WHEREAS,
budget; and
WHEREAS,
budget; and
Project 05017, Learning Center Renovation, is complete but $5,297 over
Project 09004, Kodiak High School Master Plan, is complete but $5,579 over
WHEREAS, the Borough expects to receive a $45,000 grant from the State of Alaska
Homeland Security and Emergency Management to build new Warning Sirens in Old
Harbor; and
WHEREAS, the Borough received a $475,000 HUD (federal) grant to design and
construct a emergency shelter in Womens Bay; and
WHEREAS, the High School Fire Alarm project can be postponed to FY2011 so as to use
the funds to cover the Kodiak Middle School Seismic Upgrade; and
WHEREAS, the High School Boiler Guns project can be canceled due to the high school
renovation and additions project.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1:
Section 2:
Section 3:
This ordinance is not of a general application and shall not be codiefied.
The FY2010 budget will be amended per the attached 7 page schedule.
The Borough accepts a $475,000 HUD grant and authorizes the Manager to
execute.
Kodiak Island Borough, Alaska Ordinance No. FY2010 -01(C)
Page 2 of 3
100
101 Section 4: The Borough accepts an $8,872 Rural Firefighters Association grant and
102 authorizes the Manager to execute.
103
104 Section 5: The Borough accepts a $4,144 Volunteer Firefighters Association grant and
105 authorizes the Manager to execute.
106
107 Section 6: The Borough accepts a $90,000 Community Development block grant for
108 care center design (project 09010) and authorizes the Manager to execute.
109
110 Section 7: The contribution to KMXT will be increased $7,000.
111
112 Section 8: The contribution to the Maritime Museum will be increased $10,000.
113
114 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
115 THIS DAY OF 2010
116
117
118 KODIAK ISLAND BOROUGH
119
120
121
122 Jerome M. Selby, Borough Mayor
123
124 ATTEST:
125
126
127
128 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough, Alaska Ordinance No. FY2010 -01(C)
Page 3 of 3
1
Introduced by: Manager Gifford
Drafted by: Finance Director
1 Introduced: May 20, 2010
2 Public Hearing:
Adopted:
3
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2011 -01
7
8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
9 LEVYING TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN THE
10 KODIAK ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE
11 KODIAK ISLAND BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE
12 FIRST DAY OF JULY 2010 AND ENDING ON THE THIRTIETH DAY OF JUNE 2011
13 (FISCAL YEAR 2011 BUDGET)
14
15 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
16 BOROUGH THAT:
17
18 Section 1: This ordinance is not of general application and shall not be codified;
19
20 Section 2: The following sums of money, or as much thereof as may be authorized by law,
21 as may be needed or deemed necessary to defray all expenses and liabilities of
22 the Kodiak Island Borough, be and the same, is hereby appropriated for municipal
23 purposes and objects of the Kodiak Island Borough and other taxing entities
24 hereinafter specified for the fiscal year commencing on the first day of July 2010
25 and ending on the thirtieth day of June 2011;
26
27 Section 3: Adoption of this ordinance recognizes that funds are appropriated at department
28 and /or project level. Compositions of these figures are as delineated in the full
29 detail budget document. The full document is available to all elected and
30 appointed officials for their use. Copies may be reviewed by interested citizens at
31 the Borough Building during normal working hours and also at the A. Holmes
32 Johnson, Chiniak, and village public libraries during their normal operating hours
33
34 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby levied
35 for the value as of January 1, 2010, to be used for the purposes as specified in
36 the Budget for the Fiscal Year 2011 of the Kodiak Island Borough commencing on
37 the first day of July 2010 and ending on the thirtieth day of June 2011 to defray
38 expenses and liabilities of said entity as enumerated in the applicable budgets.
39
40 The millage rates by taxing entity are as follows:
41
42 A. City of Kodiak 2.00 mills*
43 B. Kodiak Island Borough 10.50 mills
44 C. Womens Bay Road Service Area 2.50 mills
45 D. Womens Bay Fire Dept. 1.25 mills
46 E. Bay View Road Service Area 1.00 mills
47 F. Fire Protection Area No. 1 1.50 mills
48 G. Monashka Bay Road Service Area 2.50 mills
49 H. Service Area No. 1 Roads 1.50 mills
50 I. Woodland Acres Street Light Area 0.25 mills
51 J. Service Area No. 2 0.00 mills
52 K. KIB Airport Fire Area 1.25 mills
53 L. Trinity Islands Street Light Service Area .50 mills
Kodiak Island Borough, Alaska Ordinance No. FY2011 -01
Page 1 of 7
54 M. Mission Lake Tide Gate Service Area 1.00 mills
55
56 *Kodiak City Ordinance Numbers 906 and 908 exempt all personal property from
57 City of Kodiak taxation.
58
59 Section 5: The tax rate on boats is set at $1 per foot with a minimum of $30. Boats that
60 weigh less than 5 tons are exempt.
61
62 Section 6: Kodiak Island Borough Staff is hereby authorized and directed to effect the
63 necessary line item changes within the limits established above by fund, project,
64 and department to properly monitor, account, and report on the expenditure of
65 these funds.
66
67 Section 7: Attached to this ordinance are 5 pages of back -up information.
68
Kodiak Island Borough, Alaska Ordinance No. FY2011 -1
Page 2 of 7
A. General Fund (100)
Revenues
Taxes
Percentage
Real Property 53.55% 52.81% 9,292,500 9,195,000
Personal Property 6.05% 6.82% 1,050,000 1,187,000
Non ad valorem taxes 1.58% 1.57% 274,000
Payment in lieu of taxes 7.61 % 7.58% 1,320,000
Severance Taxes 7.72% 7.70% 1,340,000
Penalties & Interest on Tax 0.86% 0.86% 150,000
Licenses & Permits 0.52% 0.52% 90,250
Federal Shared Revenue 1.45% 1.45% 252,000
State Shared Revenue 12.44% 12.40% 2,158,320
Investments Earnings 1.15% 1.15% 200,000
Other 0.12% 0.12% 20,200 20.500
Use of Fund Balance 6.95% 7.02% 1,206,080 1.222.872
Total General Fund Revenues 100.00% 17,409,942
Expenditures FTE
Legislative 0 1.05% 182,220
Personnel Services 31,200
Fringe Benefits 6,820
Lobbyist 71,500
Support Services 72,700
Borough Management 4 2.83% 492,103
Personnel Services 285500
Fringe Benefits 197810
Support Services 48793
Allocated -40000
Borough Clerk 3 2.88% 501,534
Personnel Services 192,760
Fringe Benefits 144,410
Support Services 164,364
Legal Services 0 0.62% 108,000
Cost of Litigation 100,000
Support Services 8,000
Finance /Accounting 7 4.61% 803,340
Personnel Services 412,340
Fringe Benefits 306,260
Support Services 119,550
Allocated to Projects (34,810)
Kodiak Island Borough, Alaska Ordinance No. FY2011 -1
Page 3 of 7
Finance /MIS 4 4.74% 825,680
Personnel Services 276,710
Fringe Benefits 201,820
Contracted Services 13,000
Support Services 295,150
Capital Outlay 51,000
Allocated (12,000)
Assessing 5 3.30% 574,858
Personnel Services 290,820
Fringe Benefits 212,500
Support Services 83,288
Allocated to other funds (11,750)
Engineering /Facilities 2 1.50% 256,647 260,939
Personnel Services 0 161,840
Fringe Benefits 100,307 100,799
Professional Services
Support Services 62,300
Allocated to Projects (64,000)
Community Development 5 4.26% 741,740
Personnel Services 343,940
Fringe Benefits 200,300
Professional Services 100,000
Support Services 98,000
Allocated to Projects (500)
Building Inspectors 0 0.88% 153,778
Contracted Services 140,000
Support Goods and Services 13,778
Economic Development 0 0.38% 65,000 67,000
Professional Services 22,000
Contributions 43,000 45.000
Support Goods & Services
General Administration 0 2.16% 385,300 375,300
Personnel Services
Audit Expense 110,000
Contracted Services 30,000
Support Services 245490 185,300
Capital Outlay 60,000 50,000
Parks and Recreation
Personnel Services
Contracted Services
Support Services
Capital Outlay
0
5,000
31,000
0.21% 36,000
Kodiak Island Borough, Alaska Ordinance No. FY2011 -1
Page 4 of 7
71
Emergency Preparedness 0 0.39% 68,600
Personnel Services 5,000
Support Services 13,600
Capital Outlay 50,000
Education Support 0 57.67% 0,980,350 10.040.350
Professional Services 381,350
Audit Expense 37,000
Support Goods and Services 262 150,000
Operating Transfers 9 9,472,000
Health & Social Services
Contributions
Animal Control
Contracted Services
Education, Culture & Recreation
Contributions
College and Libraries
Contributions
Transfers Out
Transfers
Total General Fund Expenditures
0 1.54% 268,000
268,000
0 0.49% 85,000
85,000
0 0.66% 115,000
115,000
0 0.53% 93,000
93,000
0 9.29% 1,617,500
1,617,500
17,409,942
Kodiak Island Borough, Alaska Ordinance No. FY2011 -1
Page 5 of 7
B. Special Revenue Funds (Revenues and Expenditures)
1 Child Care Assistance (205) 105,696
3 Land Sales (210) 175,320
4 Buildings & Grounds Fund (220) 803,258 743,258
5 Coastal Management (230) 36,000
6 Local Emergency Planning Committee (234) 24,979
7 Women's Bay Road Service Area (240) 147,700
8 Service Area No. 1 (242) 457,500
9 Service Area No. 2 (243) 100
10 Monashka Bay Road Services Area (244) 52,500
11 Bay View Road Service Area (246) 11,265
12 Fire Protection Area No. 1 (254) 504,400
13 Women's Bay Fire Department (252) 96,700
14 KIB Airport Fire Area (254) 14,000
15 Woodland Acres Street Light Area (260) 10,350
16 Trinity Acres Lighting Dist. (261) 4,400
17 Mission Lake Tide Gate (262) 3,700
18 Trinity Acres Paving Dist. 263) 15,600
19 Facilities Fund (276) 1,046,577 1,000,000
20 Tourism Development (277) 90,250
21 Fern Fuller Trust (290) 75,000
22 Special Projects (295) 430,000 80.000
Total Special Revenue Funds 3,648,718
c.
Debt Service Funds
1 Debt Service (300)
Total Debt Service Funds
(Revenues and Expenditures)
4,059,615
4,059,615
Kodiak Island Borough, Alaska Ordinance No. FY2011 -1
Page 6 of 7
73
74
D. Capital Project Funds (Revenues and Expenditures)
1 Capital Project - Borough, Various (410) 0
2 Capital Project - School Bonds (420) 0
3 Capital Projects - State Grants (430) 0
4 Capital Project - from 2010 on (450) 8 394.848
5 Kodiak High School Renovation and Addition (460) 0
6 Capital Projects - Landfill (490) 0
7 Capital Projects - Hospital (495) 0
Total Capital Projects Funds 394,848
E. Enterprise Funds (Revenues and Expenditures)
1 Solid Waste Disposal Fund (530) 2,526,473
2 Hospital Enterprise Fund (540) 1,032,355
3 Kodiak Fisheries Research Center (555) 2,181,191
4 911 Service (560) 50,000
Total Enterprise Funds 5,790,019
Total all Funds $ 31,303,142
Kodiak Island Borough, Alaska Ordinance No. FY2011 -1
Page 7 of 7
FY2011 NON - PROFIT FUNDING BUDGET DETAIL
Organization
HEALTH & SOCIAL SERVICES
1 American Red Cross
2 Brother Francis Shelter
3 Hope Community Resources
4 Kodiak Area Transit System
5 Kodiak Baptist Mission (Food Bank)
6 Providence Counseling Center (Safe Harbor)
7 Kodiak Island Health Care Foundation (Clinic)
8 Kodiak Women's Resource & Crisis Center
9 Salvation Army
10 Senior Citizens of Kodiak
11 Kodiak Area Special Olymics
12 Threshold Services
13 Humane Society
HEALTH & SOCIAL SERVICES SUBTOTAL
EDUCATION, CULTURE & RECREATION
14 KANA (WIC /ILP /Family Center)
15 Kodiak Public Broadcasting
16 Kodiak Arts Council
17 Kodiak Football League
18 Kodiak Girl Scouts
19 Kodiak Head Start
20 Kodiak Island Sportsman's Association
21 Kodiak Little League
22 Kodiak Teen Court*
23 Kodiak Rodeo & State Fair
24 Kodiak Island Bed & Breakfast Assoc
25 Audubon Society
26 Kodiak Soil & Water Conservation District
EDUCATION, CULTURE & RECREATION SUBTOTAL
*requesting space rent in lieu of cash donation
NEW REQUESTS
Gentle Transitions
FY10 FY11 FY11
FUNDING REQUEST ASSEMBLY
FUNDING
$ 7,000
40,000
5,000
15,000
35,000
21,060
25,000
50,751
10,000
35,000
7,500
10,315
4,000
$ 265,626 $ 364,204 $
Budget $268,000
Available $268,000
$ 12,000 $
7,500
15,000
3,000
1,000
9,000
5,100
5,000
5,100
1,300
$ 64,000 $ 80,756 $
Budget $94,800
Available $94,800
no amount
$ 7,000
50,000
5,000
15,000
37,500
86,400
30,000
65,489
10,000
35,000
7,500
10,315
5,000
Application
Received? 501(c)3
due 4/30/10 on file
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
yes
12,000 yes yes
7,500 yes yes
15,000 yes yes
no request received
1,000 yes yes
9,000 yes yes
no request received
4,500 yes yes
5,100 requests annual rent waiver in lieu of payment
no request received
no request received
1,300 yes yes
25,356
Kodiak Island Borough
Estimated Use of Funds
FY2010 & FY2011
Fund Balance 6/30/2009 $ 3,124,289
FY2010 Budgeted Use of Fund Balance (1,735,403)
DCED raw fish tax 50,000
Managers savings
Clerk's savings
Finance savings
IT savings
Assessing savings
Borough Attorney savings
Economic Development savings
General Administration savings
Estimated Fund Balance 6/30/2010
FY2011 Estimated Use of Fund Balance
(we have actually budgeted to use
$1,222,872 of our fund balance but will
probably use no more than this amount
due to vacant positions, etc.)
15,000
20,000
20,000
50,000
100,000
25,000
25,000
30,000
1,723,886
(722,872)
Estimated Fund Balance 6/30/2011 $ 1,001,014
FY 2011
COST EST
REIMBURSE
KIB NET
Karluk Remove UST
84,736
64,060
20,676
Karluk HVAC Controls
55,
41,580
13,420
Chiniak Remove UST
69,1
52,282
16,874
Boro. Build. New Roof
1,101,8
1,101,870
East Generator & Building
722,4
546,137
176,266
Peterson Flooring
246,041
186,007
60,034
Larsen Bay Old HVAC Equip
370,229
279,893
90,336
Larsen Bay Old HVAC Controls
135,777
102,647
33,130
KMS Elevator Controls
48,000
36,288
11,712
TOTAL
2,833,213
1,308,895
1,524,318
FY 2012
Middle School HVAC Controls
1,257,726
880,408
377,318
East Flooring
490,290
343,203
147,087
Boro. Build. Return Air duct for 2nd floor
280,476
280,476
East Old Case work
231,386
161,970
69,416
Boro. Build. Exterior Paint
168,286
168,286
East Exterior Paint
111,195
77,837
33,359
Port Lions Remove UST
85,266
59,686
25,580
Auditorium Exterior Doors
73,725
73,725
Main Remove UST
71,971
50,380
21,591
Boro. Build. New Receptacles
65,444
65,444
East OId Kitchen Piping
49,421
34,595
14,826
East Old Exterior Doors
46,078
32,255
13,823
Akhiok Play Grounds
44,800
31,360
13,440
Larsen Bay OId Windows
24,589
17,212
7,377
TOTAL
3,000,653
1,688,905
1,311,747
RENEWAL & REPLACEMENT ESTIMATES
WITH POSSIBLE DEED REIMBURSEMENT
FY 2013
COST EST
1 DEED
REIMBURSE
KIB NET
Peterson HVAC Controls
490,577
343,404
147,173
Boro. Build. DDC Control system
426,056
426,056
Old Harbor HVAC Controls
358,276
250,794
107,483
Middle School Gym Floor Replacement
353,206
247,244
105,962
Boro. Build. New Flooring
309,859
309,859
Boro. Build Replace Boilers
290,493
290,493
Boro. Build. Asbestos Boiler Room
154,930
154,930
Larsen Bay Exterior Paint
154,142
107,899
46,242
Port Lions Exterior Paint
125,760
88,032
37,728
Auditorium Flooring foyer and hall
103,151
103,151
Karluk Exterior Paint
64,772
45,341
19,432
Auditorium Flooring
132,710
132,710
KMS Ramp Roof
29,000
20,300
8,700
TOTAL
2,992,932
1,103,013
1,889,919
FY 2014
Peterson Boilers
300,510
210,357
90,153
Boro. Build. Move Gen Set
280,476
280,476
Boro. Build. Asbestos under Carpet
280,476
280,476
East New Boilers & Building
257,227
180,059
77,168
Main Gym floor Replacement
210,711
147,497
63,213
Main Exterior Paint
198,811
139,167
59,643
Peterson Exterior Paint
196,113
137,279
58,834
Ouzinkie HVAC Controls
180,684
126,479
54,205
Karluk Flooring
166,166
116,316
49,850
Karluk Interior Paint
146,551
102,585
43,965
Larsen Bay Old Elect Lighting
134,931
94,452
40,479
East Old Plumb Fixtures
129,107
90,375
38,732
Ouzinkie Old Elect Lighting
117,280
82,096
35,184
Old Harbor Play Grounds
72,000
50,400
21,600
Ouzinkie Play Grounds
72,000
50,400
21,600
Port Lions Play Grounds
72,000
50,400
21,600
Boro. Build. Relocate Fuel Oil Piping
48,082
33,657
14,424
High School 1972 Add. Exterior Doors
Old Harbor Remove UST
39,720
27,804
11,916
Boro. Build. Boiler Room Upgrades
26,044
26,044
2,928,888 1,639,324 1,289,564
t
Nova Javier
From: Nova Javier
Sent: Wednesday, May 12, 2010 10:10 AM
To: 'Branson'; Friend; fulp; jeffrey; kaplan; lynch; Selby; stutes; 'Branson'; 'Friend'; 'Jeffrey
'Kaplan'; 'Lynch'; 'Stutes'
Cc: Rick Gifford
Subject: Conflict of Interest Reminder
Assembly member Branson requested that I forward this to the Assembly and Mayor as a reminder.
CONFLICT OF INTEREST DEFINED
KIBC 2.35 addresses conflict of interest stating that no municipal officer, appointed official, or employee may
vote or participate in any official action in which he has a substantial direct or indirect financial interest.
KIBC 2.17 addresses voting and states that all members should vote except no assembly member may vote
on a question in which he has a substantial financial interest.
PROCEDURE ON CONFLICT OF INTEREST
How do you declare a conflict of interest?
KIBC 2.35(D) Direct or indirect financial interest shall be disclosed to the chair prior to a vote on the question,
and if there are not at least four assembly members in attendance who are qualified to vote, the matter shall be
tabled until the next regular or special meeting at which four assembly members qualified to vote on the matter
are in attendance.
KIBC 2.30.070(F) All assembly members present shall vote unless the assembly for special reason permits a
member to abstain, except no assembly member may vote on a question in which he has a substantial
financial interest. All motions to excuse a member shall be made before the call of "ayes" and "noes" is
commenced, and any member requesting to be excused from voting may make a brief statement of the
reasons for making such a request, and the vote shall be taken without further debate.
PROPER STEPS IN DISCLOSING
1. a member of the governing body shall declare a substantial financial interest the member has in an official
action and ask to be excused from a vote on the matter;
2. the presiding officer shall rule on a request by a member of the governing body to be excused from a vote;
3. the decision of the presiding officer on a request by a member of the governing body to be excused from a
vote may be overridden by the majority vote of the governing body; and
4. a municipal employee or official, other than a member of the governing body, may not participate in an
official action in which the employee or official has a substantial financial interest.
Thank you,
Nova
Nova M. Javier, MMC
Borough Clerk
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