2010-05-20 Regular MeetingKodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, May 20, 2010, 7:30 p.m., Assembly Chambers
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk ( *) are considered to be routine and non - controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
5. APPROVAL OF MINUTES - None
6. AWARDS AND PRESENTATIONS
A. Proclamation — Safe Boating Week
B. Kodiak Chamber of Commerce Budget Presentation
C. Kodiak Island Convention and Visitors Bureau Budget Presentation
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments
8. COMMITTEE REPORTS
A. Providence Kodiak Island Medical Center Update - Don Rush
9. PUBLIC HEARING
A. Resolution No. FY2011 -01 Establishing the Minimum Amount of Funds to Be Made
Available From Local Sources for the Kodiak Island Borough School District For the
Fiscal Year Beginning July 1, 2010 and Ending June 30, 2011.
B. Ordinance No. FY2010 -01 B Amending Ordinance No. FY2010 -01 to Appropriate
Funds for the Purpose of Providing Information on "An Initiative Creating an Alaska
Anti - Corruption Act (Gag Law)" Which Will Be on the 2010 Alaska Primary Election
Ballot.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2010 -35 KIB /Providence Letter of Intent for Collaboration on
Development and Operation of a New Long Term Care Facility in Kodiak.
B. Resolutions
1. *Resolution No. FY2010 -34 Adopting the 2009 Determination of the Population
of the Kodiak Island Borough as Revised by the Department of Commerce,
Community, and Economic Development.
C. Ordinances for Introduction
1. Ordinance No. FY2010 -01 C Amending Ordinance No. 2010 -01 Fiscal Year 2010
Budget By Amending Budgets To Account For Various Revenues That Are Over
Budget, Provide For Additional Expenditures, Budget New Projects, Accept
Grants, And Move Funds Between Projects.
2. Ordinance No. FY2011 -01 Levying Taxes on All Taxable Real and Personal
Property Within the Kodiak Island Borough for the Expenses and Liabilities of the
Kodiak Island Borough for the Fiscal year Commencing on the First Day of July
2010 and Ending on the Thirtieth Day of June 2011 (Fiscal Year 2011 Budget.)
D. Other Items
1. Confirmation of the Mayoral Appointment to the Planning and Zoning
Commission.
14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. ADJOURNMENT
17. INFORMATIONAL MATERIALS (No Action Required)
A. Minutes of Other Meetings
1. Parks and Recreation Committee Regular Meeting of April 13, 2010.
2. Planning and Zoning Commission Regular Meeting of March 17, 2010, and
Special Meetings of March 10, 2010, and March 31, 2010.
3. Womens Bay Service Area Board Regular Meeting of February 2, 2010.
B. Reports
1. Kodiak Island Borough School District Board of Education Special Meetings
of May 3, 2010 and May 10, 2010.
2. Kodiak Island Borough March 2010 Short Report.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2
photo
Achievements 2009 -2010
KODIAK
Island Convention a Visitor. Bureau
Kodiak Island Convention & Visitors Bureau
2011 Budget Presentation and Annual Report to the Kodiak Island Borough
May 20, 2010
Our Mission: The purpose of the Kodiak Island Convention & Visitors Bureau shall be to promote sustainable
development of the tourism industry throughout the Kodiak Island Borough, thereby increasing economic
opportunities, jobs, and local tax revenues. The Bureau encourages travel by the public to and through the
Kodiak Island Borough and maintains a continuing interest in the well -being of visitors to the area.
• Provided membership services to 240 members; added 25 new members in one year.
• Completed 2010 Visitor Guide. Rewrote copy; replaced photos. Analyzed print use vs. website download,
adjusted print quantities. For the second year, printed on recycled mixed sources FSC certified paper.
• Continue to revise & improve website www.kodiak.org
• Hosted a B &B Roundtable to learn how the KICVB can better serve the Kodiak Island bed and breakfast industry.
Analyzed implementation of an online availability calendar.
• Partnered with the Kodiak Chamber of Commerce, Alaska Airlines, and the Kodiak Island Borough to beautify
the airport terminal. Designed and coordinated production and installation of a wall mural. Replaced brochure
racks and visitor guide racks in terminal.
• Coordinated second Chocolate Lover's Fling and Halibut Tail Art Auction, our annual community event and
fundraiser.
• Continued to developed new proprietary products for the visitor information center. In addition to Kodiak lapel
pins, magnets and postcards, we have added travel mugs and reusable fabric shopping bags. Retail sales of these
items remains relatively small but our member businesses appreciate the opportunity to purchase these items
wholesale without having to develop product lines and order large quantities themselves.
• Hosted a presentation by the Thompson & Company PR firm to discuss the importance of social media and web
marketing to tourism businesses.
• Developed official Kodiak Facebook page. Gained 5,500 fans in eight months.
• Developed Twitter presence. Slowly gaining followers; currently at 83 followers.
• Serve as a member of the Comprehensive Economic Development Strategy committee.
• Serve as the tourism representative on the Kodiak Unified Bear Subcommittee. This committee develops a
wildlife interpretation course with an emphasis on bear viewing as well as assists in education efforts regarding
the Kodiak bear.
• Served approximately 8,000 visitors at the Marine Way visitor center.
• Hosted a high school shadow /intern in the office.
• Participated in the High School Career Fair.
• Served on Kodiak Island Borough Beautification Award Committee.
• Attended monthly meetings of the Kodiak Island Chamber of Commerce and serve as tourism representative on
that body. Serving on selection committee for replacement of the Chamber of Commerce Executive Director.
• Attend monthly meetings of the Kodiak Non - Profit Coalition.
• Attend weekly meetings of the Kodiak Morning Rotary
Budget Considerations and Budget Overview
2009 Budget: $295, 695
2010 Budget: $280,700 (19.5% of total revenues from KIB bed tax)
2011 Budget: $285,700 (19.25% of total revenues from KIB bed tax)
2011 Budget with additional $5,000 from KIB: $290,700
Additional $5,000 would be used in the following way:
• Develop direct mail piece for convention development
• Targeted advertising in trade publications to promote Kodiak as a convention destination, especially during off-
season
• Co -op booths with the Kodiak Harbor Convention Center at targeted association trade shows to promote
conventions in Kodiak, especially during off season
• Co -op advertising with Kodiak Harbor Convention Center to promote conventions & conferences
• If funds allow, supplement funding for international travel trade shows
TITLE:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
MAY 20, 2010 REGULAR MEETING
ITEM NO: 9.A
Resolution No. FY2011 -01 Establishing The Minimum Amount Of Funds To Be Made
Available From Local Sources For The Kodiak Island Borough School District For The
Fiscal Year Beginning July 1, 2010 And Ending June 30, 2010.
SUMMARY:
KIBC 3.15.030B provides that the school district shall submit to the manager the proposed
budget and local support requirements for the school by the 30th of April.
The School Board submitted their Budget on April 30, 2010.
Alaska Statutes 14.14.060c provides that if the assembly does not, within 30 days, furnish the
School Board with a statement (resolution) of the sum to be made available, the amount
requested in the School Board budget is automatically approved.
Per Borough Code, the Assembly determines the total amount of money to be made available
from local sources for school purposes and shall furnish the School Board with a statement
(resolution) of the sum to be made available.
KIBC 3.15.050 provides that by June 10 the Assembly shall appropriate the amount to be made
available from local sources for that purpose in the Borough budget.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to adopt Resolution No. FY2011 -01.
1 Introduced by: KIB Manager
Requested by: KIBSD Board
2
Drafted by: Finance Director
3 Introduced on: 05/20/2010
4 Adopted on:
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY 2011 -01
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
10 ESTABLISHING THE MINIMUM AMOUNT OF FUNDS TO BE MADE
11 AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH
12 SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING
13 JULY 1, 2010 AND ENDING JUNE 30, 2011
14
15 WHEREAS, Kodiak Island Borough Code of Ordinances 3.08.030B provides that the
16 Kodiak Island Borough Board of Education shall submit the proposed budget and local
17 support requirements for the schools by the thirtieth of April; and
18 WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed
19 budget and local support requirements for the schools on April 30 and
20 WHEREAS, within thirty days after receipt of the school district budget, the assembly shall
21 determine the amount of funds to be made available from local sources for school purposes
22 and shall furnish the Board of Education with a statement of the sum to be made available;
23 and
24 WHEREAS, the Board of Education has submitted a proposed budget of $42,890,142 that
25 includes a Kodiak Island Borough contribution for FY2011 of $10,713,469, of which
26 $9,793,119 is appropriation, and $920,350 is for in kind services; and
27 WHEREAS, the amount of funds to be appropriated from local sources for school
28 purposes will be incorporated into Ordinance No. FY2011 -01, the Borough's fiscal year 2011
29 appropriation and tax levy ordinance; and
30 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
31 BOROUGH that the minimum amount to be made available to the Kodiak Island Borough
32 School District from local sources for the fiscal year ending June 30, 2011 is set at
33 $10,275,350, $9,300,000 in direct appropriation and $975,350 for in -kind services.
34 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE
35 KODIAK ISLAND BOROUGH that a determination regarding additional funding may be
36 made available to the Kodiak Island Borough School District based upon federal, state, and
37 local funding available for the fiscal year ending June 30, 2011.
38
Kodiak Island Borough Resolution No. FY2011 -01
Page 1 of 2
39 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE
40 KODIAK ISLAND BOROUGH any in -kind service expenditures over the budgeted amounts
41 will have to be absorbed by the Kodiak Island Borough School District.
42 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
43 THIS DAY OF 2010
44
45 KODIAK ISLAND BOROUGH
46
47
48
49 Jerome M. Selby, Borough Mayor
50
51 ATTEST:
52
53
54
55 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2011 -01
Page 2 of 2
Kodiak Island Borough
MEMORANDUM
TO: Borough Mayor and Assembly
Through: Rick Gifford, Borough Manager f
FROM: Karleton Short, Finance Director
SUBJECT: FY2011 School District budget and funding
DATE: May 11, 2010
The School District transmitted their budget request to the Borough on April 30, 2010.
The first section is revenue. The following are considered significant changes from the FY2010
budget.
1. The school district is asking for an increase of $449,619 in the Borough's contribution.
This is about 5 %.
2. The state appropriation (foundation) is budgeted at $23,337,709, an increase of
$858,618 (4 %) from the FY2010 budget.
The second section is expenditures. The budget for expenditures has increased from
$40,941,904 to $42,890,142, an increase of $1,948,238 (5 %).
As you can see on the attached graphs the education costs of the Borough continue to rise.
Borough school district expenditures (not including capital expenditures) have risen from
$7,049,305 in FY2001 to a budgeted $11,463,846 in FY2010, an increase of 63 %. The Borough's
per capita education expenditures have risen from $507 in FY2001 to $857 in FY2010, an
increase of 69 %.
The Anchorage CPI has risen from 155 in 2001 to 192 in 2009, an increase of 24 %.
Attached are a graphs of Borough education costs and per capita education costs and several
sections of the School District budget.
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
900
800
700
600
500
400
300
200
100
Borough Education Costs
iiiiiiiIIII
, 1. 9 1 ,0 1 ,0 1 ,0 01 0 1 0 1 5) s>
Cts 0
0 1,
Per Capita Education Costs
iiiiiii
'19 '19 1. '1. 19 1 '19 19
0 0 0 0 0 0 0 0 41
Y'
ON' ON'
2
0 00 C
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, AK 99615
Memo To: School Board Members
Through: Stewart McDonald, Superintendent
From: Luke Fulp, Director of Finance
Date: April 5, 2010
Subject: FY11 Proposed Budget
Attached is the FY 2011 Proposed General Fund Budget. This version of the proposed budget
includes several adjustments from the budget presented in January.
• E - rate figures have been modified due to proposed changes in broadband internet
services (increased bandwidth) for town and rural schools. E -rate revenue was increased
by $444,300, while corresponding expenses were increased by $587,665. With these two
revisions, the net cost for increased communication services comes to $143,365.
Per DOEED recommendations, an accounting adjustment was also made for E -rate
expenses. Expenses were moved from the functional area of instruction to support
services - instruction. Both of these categories fall into the 70% instructional area
classification.
• Health Insurance Premiums were adjusted downward. In January, the proposed budget
included a 9% increase to all health insurance premiums. This projection was based on
industry trend and the district's YTD experience. Since January, the district's self - funded
health plan has continued to run better than expected. Based on renewal projections
provided by Mercer, health insurance increases have been reduced to 3% over FY10.
This represents a budget savings of $225,429.
• On behalf Relief for PERS/TRS has been recalculated based on the State's issuance of
new actuarial rates for FY 11. The net effect is zero, as both revenue and expense figures
were revised.
• Personnel adjustments were made to both certificated and classified staff. Budgeted
contract days and health insurance designations have been updated for several positions.
These adjustments were relatively minor; resulting in no additions or deletions to
budgeted positions.
The budget before you includes the Superintendent's recommendation of two (2) math coaches
and (1) educational technologist. The proposed budget also represents local funding budgeted at
the maximum allowable contribution.
0 (2 C
April 29, 2010
Rick Gifford, Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Gifford:
Sincerely,
Stewart Donald
Superintendent
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, AK 99615
Office of the Superintendent
(907) 481 -6200
The Board of Education approved the Kodiak Island Borough School District's FY11
Budget at their Regular Meeting of April 26, 2010.
Should you have any questions or concerns regarding our budget information, please
contact Director of Finance Luke Fulp at 481 -6105.
The Borough Code of Ordinances, Section 3.15.030, Budget and Capital Program, Item
B, states, "The school district shall submit to the manager the proposed budget and local
support requirements for the school by the thirtieth of April so the major funding can be
incorporated into the borough budget and budget message." It is our understanding that
the Kodiak Island Borough Assembly will review the District's budget at their Work
Session of May 13, 2010, with action and a public hearing scheduled for their Regular
Meeting of May 20, 2010.
Enclosed please find the FY11 School District Budget in the total amount of $42,890,142
which includes a request for Borough support in the amount of $10,713,469, of which
$920,350 is in -kind services and $9,793,119 is appropriation.
DESCRIPTION
FY08
ACTUAL
FY09
ACTUAL
BEGINNING
FY2010
BUDGET
PROPOSED
FY2011
BUDGET
8,482,554
9,239,657
9,343,500
9,793,119
Annual Appropriation
In -kind Services
937,858
1,003,961
946,850
920,350
Use of Facilities
53,723
80,250
62,000
80,000
AcademicAthletic Fees
8,871
9,275
20,000
10,000
Village Rent
6,250
8,950
6,000
9,000
Use of Fund Balance:
Designated /Undesignated
83,523
Prior Year Encumbrances
Other
7,670
5,466
10,000
10,000
E -Rate Reimbursements
603,611
642,267
675,000
1,231,300
Sub -total Local Sources
10,100,538
10,989,827_
11,146,873
12,053,769
STATE SOURCES:
Foundation
21,089,769
21,185,808
22,479,091
23,337,709
State Military Contract
879,582
879,582
879,582
879,582
School Improvement grant
Quality Schools
70,894
75,421
78,626
80,175
Supplemental State Aide
427,002
TRS On Behalf
6,098,576
4,794,669
4,121,242
4,166,856
PERS On Behalf
563,816
731,178
321,232
366,793
Energy Relief
443,085
Other State Revenue
174
149
Sub -total State Sources
29,572,898
27,666;807
27,879,773
28,831,115
FEDERAL SOURCES:
Other
188
Impact Aid - Military (thru State)
1,644,592
1,841,896
1,600,000
1,650,000
Impact Aid - Military Spec Ed (thru State)
52,386
62,173
50,000
50,000
Medicaid Contract
79,841
75,000
75,000
Impact Aid - Direct
7,097
1,145
18,360
18,360
Impact Aid - Special Ed.
1,898
1,898
Sub - total Federal Sources
1,784,103
1,905,214
1,745,258
1,795,258
SOURCES:
Indirect Cost Factor
160,799
196,811
170,000
210,000
Sub -total Other Sources
TOTAL REVENUE
160,799
, - 196,81
170,0001
. 210,000
41,618,338
40,758,659
40,941,904
42,890,142
1
1
RE. IlUE
April 5, 2010
FY08
ACTUAL
FY09
ACTUAL
BEGINNING
FY2010
BUDGET
PROPOSED
FY2011
BUDGET
111,058
113,506
107,315
127,205
103,095
118,048
115,072
122,496
968,171
1,168,129
1,088,106
1,162,600
432,875
239,984
233,640
359,810
11,446,333
11, 564,675
11,634, 577
11,989,938
1,249,981
1,289,662
1,352,187
1,576,518
117,329
104,038
115,182
125,182
14,428,842
14,598,041
14,646,079
15,463,749
168,426
183,080
181,888
199,752
11,800
12,200
12,000
12,000
1,294, 954
1,278,153
1,269,159
1,343,580
1,828,955
1,945,157
2,077,081
2,189,814
32,646
69,506
2,900
-
1,251,493
1,273,634
1,292,425
1,364,352
49,558
58,696
47,843
47,843
85,515
119,262
63,639
63,639
236,396
229,873
240,827
240,827
4,959,743
5,169,562
5,187,762
5,461,807 I
-
-
309,173
236,799
3,269,134
2,930,507
4,933,971
4,988,709
3,036
32,785
51,754
54,498
302,249
238,187
257,305
271,704
567,757
591,271
591,418
624,866
7,903,717
6,618,768
5,958,287
6,106,585
1,547,908
1,770,506
1,395,418
1,501,232
161,666
202,852
166,850
166,850
13, 755, 466
12, 384, 877
13, 664,176
13,951,243 I
5,401
6,841
10,000
10,000
155,923
210,669
181,942
157,369
937,858
1,003,961
946,850
920,350
271,553
233,337
236,207
271,887
42,114
70,651
17,351
17,685
273,072
297,280
265,316
278,917
1,098,283
945,518
1,320,596
1,107,700
1,029,711
810,579
965,431
926,000
96,572
107,399
117,618
122,162
112,495
122,057
113,160
135,730
851,927
865,640
918,733
1,571,180
344,339
388,945
398,161
393,451
1,560
1,560
2,500
2,455
988,852
794,499
963,179
934,928
196,644
211,257
170,000
185,000
66
100,409
55,000
76,251
15,879
9,789
22,000
22,000
194,774
190,745
94,132
117,875
5,475
3,600
2,000
30,000
589,915
289,498
343,711
387,403
377,136
233,951
300,000
345,000
7,589,551
6,898,185
7,443,887
8,013,343
40,733,602
39,050,665
40,941,904
42,890,142
DESCRIPTION
Superintendent
Asst. Superintendent
Principal- Asst. /Head Tchr
Managers /Directors -Cert.
Teachers
Specialists -Cert.
Extraduty Pay -Cert.
Sub -total Certificated Salaries
Managers /Directors - Class.
Board Stipends
Aides
Support Staff
Specialists/TEA's -Class
Maintenance /Custodial Staff
Extraduty Pay - Class.
Overtime
Substitutes/Temporary
Sub -total Classified Salaries
Salary/Benefit Contingency
Insurance - Health & Life
Unemployment Insurance
Worker's Compensation
Fica/Medicare Contribution
TRS
PERS
Other Employee Benefits
Sub -total Fringe Benefits
Life Guard Services
Profl/Technical Services
Inkind Services
Staff Travel /Perdiem
Student/Chaperone Travel
Extra Curricular Travel
Electricity
Fuel- Heating & Cooking
Water & Sewer
Garbage
Communications /Postage
Other Purchased Services
Student Catastrophic Liability I
Supplies /Media /Materials
Maintenance Supplies
Janitorial Supplies
Gas & Oil (Vehicles)
Other Expense
Building Improvements
Equipment
Transfers to Other Funds
Sub -total Non - Personnel Costs
Total General Fund
EXPENSE BY OBJECT
April 5, 2010
DESCRIPTION
FY08
ACTUAL
FY09
ACTUAL
BEGINNING
FY2010
BUDGET
PROPOSED
FY2011
BUDGET
Secondary
Kodiak High School
1,366,964
1,236,996
1,359,329
1,252,003
Correspondence Study
108,739
107,611
88,920
66,120
Kodiak Middle School
382,487
326,965
430,082
374,904
Elementary
East Elementary
210,954
158,419
236,228
196,303
Main Elementary
164,061
125,033
179,057
148,403
North Star Elementary
189,192
137,377
179,709
153,682
Peterson Elementary
182,681
156,145
195,580
175,910
Villages
Akhiok School
76,034
55,921
89,934
68,393
Danger Bay School
11,996
10,832
13,435
13,094
Karluk School
135,314
59,001
126,248
127,214
Larsen Bay School
92,846
96,718
92,441
105,263
Old Harbor School
116,334
124,463
139,042
140,357
Ouzinkie School
78,986
132,957
136,523
125,657
Port Lions School
80,995
84,963
83,741
95,180
Village -Wide Office
420,803
470,344
512,711
1,094,604
District -Wide
D/W Neg. Fringe Benefits
26,176
39,444
46,527
46,527
District -Wide Services
114,098
40,049
97,726
103,633
Auditorium
94,534
68,061
86,014
91,305
Technology
538,997
338,011
309,036
426,263
Quality Schools
35,864
5,662
78,684
80,175
Special Services
704,062
729,494
588,490
588,490
Board of Education
102,220
139,410
70,399
70,399
Central Administration
320,211
183,370
311,587
318,587
Business Operations
360,200
363,221
446,158
309,700
Maintenance & Operations
1,266,985
1,450,487
1,246,286
1,496,177
Other
377,136
233,951
300,000
345,000
Total General Fund
7,589,551
6,898,185
7,443,887
8,013,343
NON - PERSONNEL EX, .SE SUMMARY BY SITE
April 5, 2010
DESCRIPTION
FY08
ACTUAL
FY09
ACTUAL
BEGINNING
FY2010
BUDGET
PROPOSED
FY2011
BUDGET
Regular Instruction
17,275,985
15,947,918
16,709,611
16,422,138
Vocational lnstruction
672,235
682,539
787,358
823,083
Correspondence programs
447,359
427,197
439,545
440,890
Gifted Talented
215,868
233,411
244,330
259,716
Bilingual /Bicultural
983,688
1,009,019
1,153,681
1,127,060
Instruction
19,595,135
18,300,085
19,334,525
19,072,887
Special Education - Instruction
3,566,309
3,554,672
3,642,692
3,749,055
Special Education - Support Services
2,215,396
2,064,099
2,290,776
2,299,139
Support Services -Pupils
1,040.796
1,322,830
1,247,932
1,384,077
Support Services - Instruction
1,476,066
1,136,109
1;345,969
2,779,077
School Administration
1,704,923
1,929,037
1,823,973
1,909,161
School Admin- Support Services
844,357
863,522
868,099
926,505
District Administration
901,016
923,312
1,018,637
1,275,004
District Administration - Support Services
2,477,473
2296,234
2,287,420
2,228,868
Maintenance and Operations
5,827,831
5,706,685
6,132,085
6,235,449
Student Activities
707,166
720,128
649.796
685,920
Student Transportation Contribution
197,847
-
-
-
Transfers to Other Funds
179289
233,951
300,000'
345,000
total
40,733,602
39,050,665
40,941,904
42,890,142
EXPENSE SUMI. ;Y BY FUNCTION
April 5, 2010
Required FY 11 Contribution Options (The Lesser of the Following Two)
Additional Allowable Local FY 11 Contribution Options ( The Greater of the Following Two)
A. 2009 Full Tax Value x 4 Mills =
$1,112,549,700 00 x .004 = $4,450,199
B. FY 10 Basic Need x .45% =
A. 23% of FY 11 Basic Need =
$27.231,609.08 x .23 = $6,263,270
B. .002 of 2009 Tax Base =
Maximum Local Contribution Allowable FY 11 ( The Sum of the Following Two)
Required Local Contribution =
Additional Allowable Local =
Total Maximum Allowable Contribution =
$10,713,469
Calculation of Full Taxable Value Used
2009 Full Value $ 1,288,364,300
1999 Full Value $ 936,735,100
Increase $ 351,629,200
One Half of Increase $ 175,814,600
1999 Full Value $ 936,735,100
One Half of Increase $ 175,814,600
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Borough Revenue Cap Estimate
FY 2011 Required and Maximum Contribution Estimates
Using FY10 BSAV of $5,580 & DCF of 1.216
1/25/2010
Full Value Used $ 1,112,549,700
$27,231,609.00 x .45% = $12,254,224
$1,112,549,700.00 x .002 = $2,225,099
$ 4,450,199
$ 6,263,270
Budgeted KIB Support FY 11 $ 10,713,469
Amount Below Cap FY 11
$0
0 e2 OD CM,
Memo To: Jerome Selby, KIB Mayor
KIB Assembly Members
Through: Norm Wooten, President
KIBSD Board of Education
From: Stewart McDonald, Superintendent
Luke Fulp, Director of Finance
Date: May 20, 2010
Subject: FUND BALANCE HISTORY (GENERAL FUND)
This memo is being provided in response to the Assembly's request for additional information
related to the District's prior year fund balance amounts and respective designations made in
those years.
Fund balance represents the cumulative difference between revenues and expenditures in a fiscal
year. It approximates available resources absent significant liabilities. Components of fund
balance consist of reserved funds, which are not available for appropriation, and unreserved
funds, which are available for appropriation. Unreserved fund balance includes designated funds,
which reflect targeted future spending plans, and undesignated funds.
The below schedule, presents audited fund balance figures for KIBSD general fund over the past
three (3) years. The highlighted row represents the portion of fund balance that was available for
appropriation and designated for targeted spending in subsequent years.
Fund balance:
Reserved:
Encumbrances
Inventories
Unreserved:
Designated:
Compensated absences
Undesignated
Total fund balances
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, AK 99615
2009 2008
2007
136,942 224,915 106,322
318,047 386,188 312,011
335,995 258,710 211,503
467,340
1,401,607
It's important to note that while the amount of designations has increased with overall fund
balance in recent years; FY07's total fund balance was alarmingly low. We've worked to
increase reserves within the last few years to make certain the District is prepared for unforeseen
costs in future years.
The below lists represent those critical, and often times longstanding, needs that were paid for
through fund balance set aside for subsequent year expenditures.
FY07 Unreserved, Designated:
FY07 Employee Ins. Refund
8,579
Legal Settlement
64,000
Employee Settlement
7,500
Balance of QS2 (community engagement)
32,772
Village Housing Fumiture Upgrade
3,000
Project Curtain Call Donation
10,000
Per Maintenance Proiect List
14,000
KHS Welding power panel upgrade $3000
Peterson Roof Ballast pavers replacement $3000
D/W security /safety system (to finish project) $8000
Superintendent's Requests
164,580
Wrestling Mat - $8,731
HS Computer Lab - $23,199
2 Central Office Workstations - $4,685
Norton Antivirus - $9,051
Curriculum Materials $4,263
2 Lateral File Cabinets - $7,680
Markerboards: 10 KMS, 8 NorthStar, 3 CIO, 1 Tackboard $9,332
Archive Shelving w/ Boards $1,468
200 Chairs (KHS) $8,492
1 year PowerSchool Maintenance /Support $12,545
Dell Latitude D820 Notebook $1,617
Follett's Destiny Annual Licensing /Maintenance $4,650
Archive Shelving w/ Boards $1,468
2 Aluminum Flagpoles $6,400
1300 soft Industrial Floor Tile $3,500
Electric Tile Scrubber $3,000
10 Round Folding Tables $5,499
LED Bulletin Sign $5,000
Curriculum Support Rural Math Prgm $8,000
HS Multi -Media Lab $30,000
Library Computer Lab $6,000
Total
304,431
FY08 Unreserved, Designated:
FY07 Employee Ins. Refund
78,563
Legal Settlement
66,500
Superintendent's Requests
538,008
Restore 15% reduction to D/W Equip and Supplies 187,008
FY09 Health Insurance budget short fall $144,000
FY09 Fuel budget short fall $207,000
Total
683,071
2
FY09 Unreserved, Designated:
FY09 Employee Ins. Refund
188,175
FY10 Budget Shortfall
83,523
Denali Youth Fund Remaining Contribution
102,265
Superintendent's Reauests
823,240
One ton flatbed truck with lift gate $35,002
One ton chassis cab truck $27,377
Three (3) eight passenger vans $75,906
Small tractor $33,929
Pipe rack $3,181
Maintenance Mech Training $6,000
Jetter for clearing roof drains & sewer lines $3,238
ODB Auto dianostic scan tool $2,494
Palet shelves $2,084
Stacker, motorized, pallet lift $7,224
Boiler combustion analyzer $1,866
Eight handheld radios $6,936
Elevator inspection /PM contract $8,100
Safety binders and info $1,704
Mining & Petroleum training $5,130
Recycling Services $3,995
Four Village Freezer /Refigerators $25,428
CO Infocus projector /mount, cabinets, conf phone $1,777
Cabinetry for CS work room $3.322
BoardDocs LT- paperless meetings $3,700
Laptop computers for paperless meetings $10,850
Thirty (30) station computer lab /HS business $27,559
White board lamination $1,500
MOA for Ocean Discovery Lab $44,000
Sever for new financial system $63,000
Camcorder $9,950
Mountable snow plow for truck $5,650
Four (4) cameras (VTC) $32,000
Linkrunner Pro extended test kit $1,407
Datacom Kit/Maintenance Kit $1,046
Twelve (12) Elmos $11,200
Smart Boards $3,744
Sixteen flat screen TVs $7,830
Record Retention software & equip $21,080
Chairs, printer, and fax machine for BD $11,000
Exit sign disposal (14) $1,050
MSDS program supplies $4,000
Chairs for CS Conference Room $11,400
Two (2) Personal FM Systems $8,000
Apple Server for HS Multimedia $3,974
Instruments for Beg Band $9,600
Thirty (30) student computer chairs $4,160
Elec Battery Faucets $9,028
KHS Tables and Chairs $7,740
Drawers (Legal Verticles) CS $9,073
Apple Purchase $165,006
Social Studies Curriculum Order $80,000
Total
1,197,203
3
TITLE:
SUMMARY:
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
MAY 20, 2010 REGULAR MEETING
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2010 -01B.
ITEM NO: 9.B
Ordinance No. FY2010 -01 B Amending Ordinance No. FY2010 -01 Fiscal Year 2010 Budget
to Appropriate Funds for the Purpose of Providing Information on "An Initiative Creating
an Alaska Anti - Corruption Act (Gag Law)" Which will be on the 2010 Alaska Primary
Election Ballot.
On August 24, 2010, an initiative will be on the Alaska primary ballot which will ask the voters to
decide if public funds can be used for election campaigns. The Kodiak Island Borough believes
that this law goes deeper than is stated and the Assembly would like to release accurate
information regarding this initiative to effectively communicate that municipalities will be affected
in the following ways:
• municipalities will not be able to hire lobbyists for capital projects or for help with
legislation;
• elected officials will not be able to travel to Juneau to talk with the legislature unless
they pay for their travel and lodging with their own money; and
• municipalities will not be able to have any person lobby unless they are specifically
invited by a legislator.
In order to fund this advertising effort, AS 15.13.145(4b) requires that funds be specifically
appropriated for that purpose by a municipal ordinance.
Ordinance No. FY2010 -01 B amends Ordinance No. FY2010 -01 and appropriates $1,000 for the
purpose of providing information on this initiative.
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2010 -01 B
Introduced by:
Requested by:
Drafted by:
Introduced:
Public Hearing:
Adopted:
Borough Assembly
Borough Assembly
Borough Clerk
05/06/2010
05/20/2010
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
AMENDING ORDINANCE NO. FY2010 -01 TO APPROPRIATE FUNDS FOR THE
PURPOSE OF PROVIDING INFORMATION ON "AN INITIATIVE CREATING AN
ALASKA ANTI - CORRUPTION ACT (GAG LAW)" WHICH WILL BE ON THE 2010
ALASKA PRIMARY ELECTION BALLOT
WHEREAS, on August 24, 2010, an initiative will be on the Alaska primary ballot which
will ask the voters to decide if public funds can be used for election campaigns; and
WHEREAS, the Kodiak Island Borough believes that this law goes much deeper than is
stated; and
WHEREAS, the Assembly wishes to release accurate information regarding this initiative
to effectively communicate that municipalities will be affected in the following ways:
• municipalities will not be able to hire lobbyists for capital projects or for
help with legislation;
• elected officials will not be able to travel to Juneau to talk with the
legislature unless they pay for their travel and lodging with their own
money; and
• municipalities will not be able to have any person lobby unless they are
specifically invited by a legislator; and
WHEREAS, Alaska Statutes Section 15.13.145(4b) states "money held by a municipality
may be used to influence the outcome of an election concerning a ballot proposition or
question, but only if the funds have been specifically appropriated for that purpose by a
municipal ordinance ".
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: This ordinance is not of general application and shall not be codified.
Section 2: Ordinance No. FY2010 -01 will be amended and $1,000 will be appropriated
for the purpose of providing information on this initiative.
ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF 2010
Nova M. Javier, MMC, Borough Clerk
KODIAK ISLAND BOROUGH
Jerome M. Selby, Borough Mayor
Kodiak Island Borough Ordinance No. FY2010 -01 B
Page 1 of 1
TITLE:
Contract No. FY2010 -35 KIB /Providence Letter of Intent for Collaboration on
Development and Operation of a New Long Term Care Facility in Kodiak.
SUMMARY:
The replacement of the Long Term Care Facility (The Care Center) in Kodiak is a priority project
identified in the Kodiak Island Borough Strategic Plan and in the Borough's Capital Improvement
Program. Replacement of The Care Center will require cooperative and collaborative effort
between the Kodiak Island Borough, which will be the owner of the facility, and Providence
Health and Services — Washington, which will lease and operate the facility. A Letter of Intent
has been created to set forth the responsibilities and terms under which each entity will work to
provide a collaborative effort for the accomplishment of this project. The Letter of Intent is being
brought before the Assembly for review and approval for the Borough Manager to execute the
document and move forward with the project.
FISCAL NOTES:
Account No.: n/a
Amount Budgeted: n/a
Expenditure Required: n/a
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
MAY 20, 2010 REGULAR MEETING
APPROVAL FOR AGENDA:
ITEM NO: 13.A.1
RECOMMENDED MOTION: Move to authorize the Borough Manager execute Contract
No. FY2010 -35 KIB /Providence Letter of Intent for Collaboration on Development and
Operation of a New Long Term Care Facility in Kodiak.
Providence Kodiak Island Medical Center
Hospital Administration
1915 East Rczanof Drive
Kodiak, AK 99615
t: 907.486.9595
f: 907.486 2336
www.providence.org
April 30, 2010
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Re: Letter of Intent
Dear Mr. Gifford:
t PROVIDENCE
Kodiak Island
Medical Center
The purpose of this letter of intent is to set forth the basic terms and conditions upon which
Providence Health & Services — Washington dba Providence Kodiak Island Medical Center
("Providence ") and the Kodiak Island Borough ( "The KIB ") will collaborate on development
and operation of a new long term care ( "LTC ") facility on Kodiak Island.
A. Preamble.
1. The KIB and Providence both agree the current LTC facility on Kodiak Island needs to
be replaced.
2. The KIB is the owner of the Hospital and LTC facilities on Kodiak Island.
3. The KIB leases the Hospital and LTC facilities to Providence and this lease agreement is
dated, April 21, 1997.
4. The KIB agrees that if and when a new LTC facility is constructed, the new LTC facility
would be owned by the KIB and the KIB is responsible for any related indebtedness.
5. The KIB Assembly has approved beginning the LTC facility replacement planning
process and appropriated $85K for initial funding.
6. The KIB and PKIMC have agreed to work together during planning process.
7. The KIB and PKIMC have appointed two committees to assist in the planning process;
Executive Steering Committee ESC (Borough Manager, PKIMC CEO, Project Planning
Officer, LTC Manager) and the Community Advisory Council CAC (representative
community members).
B. The KIB Responsibilities.
1. The replacement of the LTC facility is the responsibility of the KIB which includes all
aspects of construction and financing of the project.
2. The KIB agrees to participate on the LTC Community Advisory Council (CAC) and the
LTC Executive Steering Committee (ESC).
3. The KIB will establish a project milestone list and identify key KIB Manager /Assembly
decision points.
4. The KIB agrees to provide funding for the preplanning costs, if available, for the LTC
project including but not limited to the financial feasibility and Certificate of Need
(CON).
5. The KIB agrees to provide funding, if available, for the schematic design phase of the
LTC facility.
6. The KIB agrees to provide funding, if available, for the design development phase; the
construction document phase; the bidding and negotiation phase and the construction
phase of the LTC project.
7. Provided that Providence has obtained in writing the KIB's advance approval, the KIB
agrees to reimburse Providence for any planning costs associated with the LTC project.
C. Providence Responsibilities.
1. Providence is responsible for the operation of the LTC facility.
2. Providence agrees to participate on the LTC Community Advisory Council and the LTC
Executive Steering Committee.
3. Providence agrees to advise and consult with respect to the planning activities including
but not limited to the financial feasibility and CON process.
4. Providence agrees to use its operational knowledge and expertise with respect to the
appropriate design of LTC facility and provide the CAC, ESC, and KIB with design
options and recommendations.
5. Providence agrees to share its summary of existing community needs data and historic
LTC residential statistics with the KIB.
6. Providence agrees to provide in -kind administrative support services and a project
planning coordinator for the pre - construction phase.
7. Providence agrees to obtain a LTC Facility financial pro -forma analysis and a State of
Alaska Certificate of Need determination.
8. Providence agrees that it must obtain in writing the KIB's approval before it seeks
reimbursement for any out -of- pocket expenditures.
D. Terms.
1. The KIB will always have the right of approval at key milestones during the planning and
construction phase of the new LTC project.
2. Provided that Providence has obtained in writing the KIB's advance approval, the KIB
will reimburse Providence for any planning costs incurred by Providence.
3. If a new LTC facility is constructed, the KIB and Providence will consider the following
amendments (among others which may arise depending on the location of the LTC) to the
current lease agreement (the Definitive Agreements):
a. Negotiate a new lease payment in recognition of the additional reimbursement
from the State of Alaska for the increased capital costs of the new LTC facility. It
is anticipated that the increased lease payment resulting from an increase in the
capital portion of the LTC rate from the State of Alaska will be sufficient to
amortize the KIB debt associated with the facility.
b. The KIB agrees to supplement any additional costs of operation of the new LTC
facility between the date of opening and the date of execution of the next State of
Alaska's rebased reimbursement calculation. Depending upon the timing of the
project, there may be 1 to 3 years where the additional cost of operating
(excluding the capital costs) the new LTC facility exceeds to LTC rate from the
State of Alaska.
E. Publicity.
Except as required by law, neither party shall make any public announcement with
respect to the transactions and arrangements proposed by this letter of intent or any other
related matters without the express written consent of the other party.
F. Term.
This Letter of Intent will expire at the earlier of (a) December 31, 2014 or (b) the
execution of a new lease between KIB and PKIMC.
If the proposal set forth in this letter of intent is acceptable, we request that you sign, date and
return to us the enclosed copy of this letter of intent. This letter of intent maybe executed in
counterparts, all of which together shall constitute one and the same agreement.
Accepted and agreed to
this day of
Providence Health & Services — Washington dba
Providence Kodiak Island Medical Center
Donald J. Rush
Chief Executive Officer
The Kodiak Island Borough
Name:
Title: Manager
Key contact people:
Rick Gifford, KIB Manager;
Don Rush, PKIMC CEO;
Jimmy Ng, Project Planning Officer
TITLE:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
MAY 20, 2010 REGULAR MEETING
ITEM NO: 13.B.1
Resolution No. FY2010 -34 Adopting The 2009 Determination Of The Population Of The
Borough As Revised By The Department Of Commerce, Community And Economic
Development.
SUMMARY:
The Department of Commerce, Community, and Economic Development originally determined
the 2009 population of the Kodiak Island Borough to be 13,860; and the City of Akhiok appealed
its 2009 population determination, and the Department increased it from 51 to 80 based upon a
head count census.
The Kodiak Island Borough must request its original population determination of 13,860 be
adjusted to 13,889 to include the Akhiok increase; and 3AAC 130.043(d) requires that the
governing body of a municipality pass a resolution adopting the results of a census or
population estimate.
To comply, staff recommends the Kodiak Island Borough Assembly adopts the approved results
of the census conducted by the City of Akhiok and requests the Department to revise the
Borough's 2009 population accordingly.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
Form Ver. 06/30/2009
or,„k .,T .,,'
RECOMMENDED MOTION: Move to adopt Resolution No. FY2010 -34.
1
2
3
4
Introduced by: Finance Director
Requested by: Finance Director
Drafted by: Clerk Javier
Introduced on: 05/20/2010
Adopted on:
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY 2010 -34
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
10 ADOPTING THE 2009 DETERMINATION OF THE POPULATION OF THE
11 BOROUGH AS REVISED BY THE DEPARTMENT OF COMMERCE,
12 COMMUNITY AND ECONOMIC DEVELOPMENT
13
14 WHEREAS, the Department of Commerce, Community, and Economic Development
15 originally determined the 2009 population of the Kodiak Island Borough to be 13,860; and
16
17 WHEREAS, the City of Akhiok appealed its 2009 population determination, and the
18 Department increased it from 51 to 80 based upon a head count census; and
19
20 WHEREAS, with the revised population count for Akhiok, the Kodiak Island Borough must
21 request its original population determination of 13,860 be adjusted to 13,889 to include the
22 Akhiok increase; and
23
24 WHEREAS, 3AAC 130.043(d) requires that the governing body of a municipality pass a
25 resolution adopting the results of a census or population estimate.
26
27 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
28 BOROUGH:
29
30 SECTION 1. The Kodiak Island Borough Assembly hereby adopts the approved results of
31 the census conducted by the City of Akhiok and requests the Department to
32 revise the Borough's 2009 population accordingly.
33
34 SECTION 2. That this resolution takes effect immediately upon its adoption.
35
36
37 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
38 THIS DAY OF 2010
39
40 KODIAK ISLAND BOROUGH
41
42
43
44 Jerome M. Selby, Borough Mayor
45
46 ATTEST:
47
48
49
50 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough Resolution No. FY2010 -34
Page 1 of 1
KODIAK ISLAND BOROUGH POPULATION FIGURES - 2/08/2010
The following figures include federal census figures, state certified population figures resulting from the
1982 Kodiak Island Borough Special Census, & state certified revenue sharing for 1983 thru 2000.
ALASKA
POPULATION 2009 2008 2007 2006 2005 200 2003 2002 2001 2000
Atwot. AKDOL AWOL AKOOL AKDOL AKDOL AKDOL AKDOL AKDOL Census
ESTIMATE
Census Tracts 2/08/10
Akhiok 51 48 36 41 42 57 51 49 57 80
Aleneva 67 57 61 46 46 44 59 96 88 68
Chiniak 48 44 44 41 ° 52 50 49 56 53 50
Karluk 38 38 40 34 35 32 28 27 29 27
Kodiak 6626 6541 5796 5670 6139 6210 6109 6100 6173 6334
USCG Base 1321 1235 1974 1887 1977 1764 2189 1939 1758 1840
Larsen Bay 79 68 89 83 97 96 95 107 113 115
Old Harbor 193 185 201 179 200 198 211 226 236 237
Ouzinkie 170 168 , 166 172 189 187 172 189 204 225
Port Lions 200 191 193 196 220 240 233 227 246 256
Womens Bay 740 792 747 759 704 689 681 684 683 690
Remainder of
Borough
TOTAL 13860 13954 13664 13457 13693 1'3573 13817 13643 13565 13913
(Caution should be exercised when referring to latest numbers as reported by AKDOL Numbers represent the States best
estimates and are subject to periodic changes. Also see http: / /www. labor. state .ak.us /research/pop/estimates. j
CD/ /Census/Adjusted Census2/8/2010
4327 4587 4317 4349 3992 4006 3940 3943 4025 3991
ALASKA
POPULATION 1999 ` 1998 1997 1996 1995 1994 1993 1992 1991 1990
ESTIMATE
Census Tracts
Akhiok 101 109 101 84 80 86 78 77 77 93
Aleneva 0 0 0 0 0 0 0 0 0 0
Chiniak 75 75 71 75 83 143 75 150 150 0
Karluk 41 48 48 57 58 65 74 71 71 82
Kodiak 6893 6859 6749 6869 7620 7428 7581 7229 7229 6787
USCG Base 1831 1703 1746 1871 2049 2066 2016 2129 2129 *2129
Larsen Bay 137 127 120 127 130 153 144 147 147 149
Old Harbor 276 297 301 316 310 311 307 284 284 322
Ouzinkie 256 252 246 259 259 221 210 209 209 2 6
Port Lions 243 242 239 264 263 264 259 222 222 300
Womens Bay 675 674 662 672 749 ' 746 674 843 843 0
Remainder of 3461 3462 3898 3464 3799 4092 3827 4174 4174 *5601
Borough
TOTAL 13989 13848 ' 14181 14058 15400' 15575 15245 15535 15535 15679
( *) indicates number adjusted by compiler 7/21/05
1 of 2
TITLE:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
MAY 20, 2010 REGULAR MEETING
ITEM NO: 13.C.1
Ordinance No. FY2010 -01C Amending Ordinance No. FY2010 -01 Fiscal Year 2010 Budget
by Amending Budgets to Provide for Additional Expenditures and Moving Funds
Between Projects.
SUMMARY:
This ordinance:
• Reduces the budget for real and personal property taxes by $31,000 in the General
Fund budget.
• Increases the General Fund Licenses and Permits budget by $20,000.
• Reduces the General Fund Federal Shared Revenue budget by $97,837.
• Reduces the General Fund Off -Shore Raw Fish Tax revenue budget by $32,030.
• Increases the General Fund Cruise Ship revenue budget by $25,500.
• Increases the General Fund interest earnings revenue budget by $50,000.
• Increases the anticipated use of the General Fund Balance to $456,397.
• Increases the General Fund Engineering /Facilities Department budget by $60,000.
• Increases the General Fund Animal Control Department budget by $1,625.
• Increases the General Fund transfers out by $329,405. ($29,405 to debt service,
$250,000 for a code update, and $50,000 for a road system trails plan.)
• Moves $95,000 from the General Fund to Fund 450 — Capital Projects to cover the
expenses of a failed oil tank at the Chiniak School.
• Increases the Land Sale Fund budget $73,298 to cover costs associated with the 2009
flood.
• The Building and Grounds fund should receive another $11,070 from the school district
for building rent.
• The Building and Grounds fund needs to transfer $95,000 to Capital Projects fund 450 to
remediate Chiniak School oil spill.
• Increases the Womens Bay Road Service District budget $173,405 to cover costs
associated with the 2009 flood.
• Increases the Monashka Bay Road Service District budget $43,816 to cover costs
associated with the 2009 flood.
• Reduces the transfer from the Facilities Fund to the Debt Service Fund by $29,405.
• Moves available balances in some projects in Funds 410 (Borough Capital Projects),
420 (GO Bond Projects), 430 (State Capital Grants), and 450 (Capital Projects) to other
projects in Funds 410,420, 430 and 450.
• Accepts a $475,000 HUD grant and authorizes the Manager to execute.
• Accepts $8,872 Rural Firefighters Association grant and authorizes the Manager to
execute.
• Accepts a $4,144 Volunteer Firefighters Association grant and authorizes the Manager
to execute.
• Accepts a $90,000 Community Development block grant for Care Center design (project
09010) and authorizes the Manager to execute.
FISCAL NOTES: See attached.
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
MAY 20, 2010 REGULAR MEETING
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2010 -01C in first reading to
advance to public hearing on the next regular meeting of the Assembly.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
year end; and
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2010 -01C
Introduced by: Borough Manager
Requested by: Borough Manager
Drafted by: Finance Director
Introduced: 01/07/2010
Public Hearing:
Adopted:
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
AMENDING ORDINANCE NO. 2010-01 FISCAL YEAR 2010 BUDGET BY
AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER
BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW PROJECTS,
ACCEPT GRANTS AND MOVE FUNDS BETWEEN PROJECTS
WHEREAS, General Fund real and personal property tax revenues will be $31,000 less
than the amended budget; and
licenses and permits should exceed their budget by $20,000; and
federal shared revenue came in $97,837 less than budgeted; and
offshore raw fish tax came in $32,030 less than budgeted; and
the Borough received $25,500 in cruise ship fees; and
General Fund interest earnings should exceed their budget by $50,000; and
the Engineering /Facilities department will exceed its budget by $60,000 by
WHEREAS, the animal control contract was approved at $1,625 more than budgeted; and
WHEREAS, the General Fund is transferring $329,405 (Debt service $29,405, code
update $250,000 and road system trails plan $50,000) to Fund 290 special projects; and
WHEREAS, the land sales fund should receive $73,298 from the Federal Government for
flood damage; and
WHEREAS, the Building and Grounds fund should receive another $11,070 from the
school district for building rent; and
WHEREAS, the Building and Grounds fund needs to transfer $95,000 to capital projects
fund 450 to remediate Chiniak School oil spill; and
WHEREAS, the Womens Bay Road Service District should receive $173,405 from the
Federal Government for flood damage; and
WHEREAS, the Monashka Bay Road Service District should receive $43,816 from the
Federal Government for flood damage; and
Kodiak Island Borough, Alaska Ordinance No. FY2010 -01(C)
Page 1 of 3
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
WHEREAS, the Facilities Fund transferred $29,405 more to debt service than permitted;
and
WHEREAS, the Special Projects fund (Fund 290) is receiving $300,000 from the General
Fund for the code update ($250,000) and road system trails plan ($50,000) to manage these
projects on a multiyear basis; and
WHEREAS, the Womens Bay Comprehensive Plan Revision projects is complete and has
$10,988 which can be used on other projects; and
WHEREAS, the Kodiak Middle School Seismic Upgrade project has exceeded its budget
by $451,077; and
WHEREAS, the High School Soil Remediation project has exceeded its budget by
$11,638; and
WHEREAS, the pathway on Anton /Lily Drive project required an in -kind contribution from
the Borough of $51,899; and
WHEREAS, the proceeds from the sale of the 2004B bond issue were $132,267 more
than budgeted; and
WHEREAS,
budget; and
WHEREAS,
budget; and
Section 1:
Section 2:
Section 3:
Project 05017, Learning Center Renovation, is complete but $5,297 over
Project 09004, Kodiak High School Master Plan, is complete but $5,579 over
WHEREAS, the Borough expects to receive a $45,000 grant from the State of Alaska
Homeland Security and Emergency Management to build new Warning Sirens in Old
Harbor; and
WHEREAS, the Borough received a $475,000 HUD (federal) grant to design and
construct a emergency shelter in Womens Bay; and
WHEREAS, the High School Fire Alarm project can be postponed to FY2011 so as to use
the funds to cover the Kodiak Middle School Seismic Upgrade; and
WHEREAS, the High School Boiler Guns project can be canceled due to the high school
renovation and additions project.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
This ordinance is not of a general application and shall not be codiefied.
The FY2010 budget will be amended per the attached 7 page schedule.
The Borough accepts a $475,000 HUD grant and authorizes the Manager to
execute.
Kodiak Island Borough, Alaska Ordinance No. FY2010 -01(C)
Page 2 of 3
100
101 Section 4: The Borough accepts an $8,872 Rural Firefighters Association grant and
102 authorizes the Manager to execute.
103
104 Section 5: The Borough accepts a $4,144 Volunteer Firefighters Association grant and
105 authorizes the Manager to execute.
106
107 Section 6: The Borough accepts a $90,000 Community Development block grant for
108 care center design (project 09010) and authorizes the Manager to execute.
109
110 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
111 THIS DAY OF 2010
112
113
114 KODIAK ISLAND BOROUGH
115
116
117
118 Jerome M. Selby, Borough Mayor
119
120 ATTEST:
121
122
123
124 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough, Alaska Ordinance No. FY2010 -01(C)
Page 3 of 3
Fund 100 General Fund
Revenues:
Property Tax
Boat & Motor Vehicle Tax
Payment In Lieu of Taxes
Severance Taxes
Penalties & Int on tax
Licenses and Permits
Federal Shared Revenue
Temporary Fiscal Relief
Raw Fish Tax
Raw Fish Tax - Offshore
Telephone and Electric
Cruise Ship
Fines
Interest Eamings
Miscellaneous
Use of Fund Balance
Sale of Fixed Assets
Transfer In
Total
Expenditures:
Borough Assembly 184,460 95,664 88,796 - 184,460
Borough Manager 387,587 244,026 143,561 387,587
Borough Clerk 468,174 280,578 187,596 468,174
Borough Attorney 128,000 31,849 96,151 128,000
Finance Department 774,940 463,028 311,912 774,940
Management Information Services 748,430 369,661 378,769 748,430
Assessing Department 484,788 186,013 298,775 - 484,788
Engineering/ Facilities Dept 144,668 133,194 11,474 60,000 204,668
Community Development 856,792 403,195 453,597 - 856,792
Building Official 153,778 49,850 103,928 153,778
Economic Development 75,000 32,750 42,250 75,000
General Administration 298,800 189,782 109,018 298,800
Parks and Recreation 36,000 - 36,000 36,000
Emergency Preparedness 8,800 6,465 2,335 8,800
School District Support 11,308,619 8,011,374 3,297,245 11,308,619
Health and Sanitation 268,000 265,626 2,374 - 268,000
Animal Control 82,500 84,125 (1,625) 1,625 84,125
Culture and Recreation 111,034 89,983 21,051 - 111,034
Colledge and Libraries 93,000 87,000 6,000 - 93,000
Transfers Out 121,500 121,500 - 329,405 450,905
Total 16,734,870 11,145,663 5,589,207 391,030 17,125,900
Fund 205 Child Care Assistance Program -
Revenue 104,796 76,051 28,745 104,796
Expenditures 104,796 63,608 41,188 104,796
Fund 210 Land Sales
Revenue 185,313 173,944 11,369 73,298 258,611
Expenditures 185,313 190,517 (5,204) 73,298 258,611
Fund 220 Buildings and Grounds
Revenues
Revenues 576,556 383,421 193,135 11,070 587,626
Transfers in 310,000 310,000 310,000
Interest Earnings 2,981 (2,981) -
Use of Fund Balance 207,205 - 207,205 83,930 291,135
Total Revenues 1,093,761 696,402 397,359 95,000 1,188,761
Expenditures
Borough Building 588,137 245,909 342,228
MHC Apartments 10,000 3,031 6,969
School Buildings 310,000 201,879 108,121
School Buildings Major Repairs 25,588 52 25,536
Parks 42,036 6,296 35,740
Chiniak School 108,000 93,422 14,578
Various Buildings 10,000 20 9,980
Transfers - Fund 450 - -
Total Expenditures 1,093,761 550,609 543,152
Fund 230 Coastal Management
Revenues
Expenditures
Ordinance No. FY2010 -01C
As of Budget
Revised Budget 4/30/2010 Balance Adjustments Revised Budget
9,428,658 9,397,400 31,258 (31,000) 9,397,658
273,000 192,815 80,185 - 273,000
1,217,000 21,146 1,195,854 1,217,000
1,432,600 840,261 592,339 1,432,600
175,000 113,926 61,074 - 175,000
66,250 78,290 (12,040) 20,000 86,250
350,075 252,238 97,837 (97,837) 252,238
966,706 748,189 218,517 - 966,706
1,339,575 1,339,575 - - 1,339,575
50,000 17,971 32,029 (32,030) 17,970
26,000 26,000 26,000
25,487 (25,487) 25,500 25,500
500 125 375 500
105,000 120,257 (15,257) 50,000 155,000
25,500 13,103 12,397 25,500
1,279,006 - 1,279,006 456,397 1,735,403
16,734,870 13,160,783 3,574,087
391,030 17,125,900
95,000
95,000
588,137
10,000
310,000
25,588
42,036
108,000
10,000
95,000
1,188, 761
24,000 10,000 14,000 24,000
24,000 11,247 12,753 24,000
1
Back up Info
Fund 234 L.E.P.C. -
Revenues 33,800 5,630 28,170 33,800
Expenditures 33,800 7,940 25,860 33,800
Fund 240 Womens Bay Road Service
Revenues 148,514 162,124 (13,610) 173,405 321,919
Expenditures 148,514 164,507 (15,993) 173,405 321,919
Fund 242 Service District No. 1
Revenues 291,500 330,927 (39,427) 291,500
Expenditures 291,500 99,590 191,910 291,500
Fund 243 Service Area No. 2
Revenues 100 45 55 100
Expenditures 100 - 100 100
Fund 244 Monaska Bay Road District
Revenues 52,000 52,781 (781)
Expenditures 52,000 56,601 (4,601)
43,816
43,816
Fund 246 Bay View Road Service Area
Revenues 11,265 11,089 176 11,265
Expenditures 11,265 5,002 6,263 11,265
Fund 250 Fire Protection Area No. 1
Revenues 443,716 473,559 (29,843) 443,716
Expenditures 443,716 182,884 260,832 443,716
Fund 252 Womens Bay Fire Department
Revenues 95,560 95,155 405
Expenditures 95,560 40,511 55,049
Fund 263 Trinity Islands Paving Dist.
Revenues 17,200 18,869 (1,669)
Expenditures 17,200 6,117 11,083
Fund 276 Facilities Fund
Revenues 1,297,000 488,287 808,713
Ordinance No. FY2010 -01C
13,016
13,016
95,816
95,816
108,576
108,576
Fund 254 KIB Airport Fire District
Revenues 13,620 14,089 (469) 13,620
Expenditures 13,620 13,455 165 13,620
Fund 260 Woodland Acres Street Lights
Revenues 8,400 10,390 (1,990) 8,400
Expenditures 8,400 2,968 5,432 8,400
Fund 261 Trinity Islands Lighting Dist.
Revenues 3,920 4,430 (510) 3,920
Expenditures 3,920 1,028 2,892 3,920
Fund 262 Mission Lake Tide Gate
Revenues 3,700 3,928 (228) 3,700
Expenditures 3,700 971 2,729 - 3,700
17,200
17,200
1,297,000
Expenditures/Transfers Out:
Building Insurance 202,000 202,000 - 202,000
Debt Service 595,000 595,000 (29,405) 565,595
Capital Projects Fund 495 - - -
Capital Projects Fund 430 500,000 500,000 - 500,000
Contingencies - 29,405 29,405
Contengencies - inflation proofing - -
Total Expenditures 1,297,000 1,297,000 1,297,000
Fund 277 Tourism Development
Revenues 101,000 57,397 43,603 2,000 103,000
Expenditures 101,000 52,371 48,629 2,000 103,000
Fund 290 Fern Fuller Trust
Revenues 75,150 4,861 70,289 75,150
Expenditures 75,150 73,152 1,998 75,150
2
Back up Info
Fund 295 Special Projects
Revenues
Transfer in - General Fund 300,000 300,000
Expenditures
Trails Plan 50,000 50,000
Subdivision, Zoning and Land Management Code Update 250,000 250,000
Assembly Chambers Upgrade -
Total expenditures 300,000 300,000
Fund 300 Debt Service
Revenues
State Debt Reimbursement 2,152,530 1,378,818 773,712 2,152,530
Interest Earnings 1,000 (2,437) 3,437 1,000
Other - 67 (67)
Transfers in - - -
General Fund - Education 1,328,269 1,328,269 29,405 1,357,674
General Fund - Health _ - -
Facilities Fund 595,000 595 594,405
(29,405) 565,595
Hospital Fund -
Bond Premium
Proceeds of long term debt
Use of fund balance
Total Revenues 4,076,799 2,705,312 1,371,487 4,076,799
Expenditures
Expenditures - School Debt 3,326,026 2,125,777 1,200,249 3,326,026
Expenditures- Hospital Debt 744,169 745,033 (864) 744,169
Expenditures - Karluk Loans 6,604 - 6,604 6,604
Total Expenditures 4,076,799 2,870,810 1,205,989 4,076,799
Capital Projects
Fund 410- Borough Capital Projects:
Revenues:
Interest Earnings 515,999 196,842 319,157 22,516 538,515
Contributions for BMX track 39,670 39,667 3 39,670
State Grant 312,877 312,877 - 312,877
State Seismic Reimbursement - - -
Loan to Bayside 1,537,426 - 1,537,426 1,537,426
Exxon claim settlement monies 309,466 309,466 309,466
Miscellaneous -
Total Revenues 2,715,438 858,852 1,856,586 22,516 2,737,954
Operating Transfers In:
Bayside Fire Department 400,000 400,000 400,000
Facilities Fund 1,010,344 1,322,384 (312,040) 1,010,344
Fund 310 160,530 160,530 160,530
Fund 420 2,843,751 2,843,751 - 2,843,751
Fund 450 - - 369,499 369,499
Total Operating Transfers In 4,414,625 4,726,665 (312,040) 369,499 4,784,124
Use of Fund Balance
Total Revenues
Projects:
85 Village Metals 150,000 9,843 140,157 150,000
146 BMX Bike Trail 94,670 72,154 22,516 94,670
174 Bayside Storage Addition & Engine Bay 2,211,226 1,760,149 451,077 2,211,226
03105 Northstar School road /parking lot design 55,000 49,439 5,561 - 55,000
03120 WB Comm Plan Revision 33,380 22,392 10,988 (10,988) 22,392
05022 KMS Seismic Upgrade 410/523 2,700,000 3,157,800 (457,800) 457,800 3,157,800
05025 High School Gym Seismic 50,000 6,860 43,140 50,000
08003 HS Soil Remediation 457,150 468,788 (11,638) 17,960 475,110
08004 Computer Assisted Mass Appraisal and Collection Prg 400,000 340,689 59,311 400,000
08010 Lilly Dr. - 51,899 (51,899) 51,899 51,899
09001 Upgrade to NWS 184,530 158,606 25,924 - 184,530
09012 Phase II KHS Soil Remediation 100,000 546 99,454 100,000
Tranfer to Fund 430 526,350 136,350 390,000 - 526,350
Contingenies 167,757 - 167,757 (124,656) 43,101
Total Borough Projects 7,130,063 6,235,515 894,548 392,015 7,522,078
Ordinance No. FY2010 -01C
7,130,063 5,585,517 1,544,546 392,015 7,522,078
3
Back up Info
Projects:
03119 New Swimming Pool 13,795,000 13,759,196 35,804 13,795,000
04101 OM Harbor GymNoc Ed renovation 3,342,383 1,634,013 1,708,370 3,342,383
04102 Larsen Bay School floor repair 339,883 9,535 330,348 339,883
04103 Ouzinkie Gym renovation 3,351,305 3,151,394 199,911 3,351,305
05002 Evacuation Center earthquake evaluation 500,000 341,496 158,504 500,000
05009 Kodiak Middle School concrete repair 237,918 89,161 148,757 237,918
05010 Kodiak High School asbestos & floor covering 221,660 212,518 9,142 221,660
05011 District -wide floor covering replacement 916,886 876,886 40,000 916,886
05012 Kodiak High School heating and ventilation 250,000 227,197 22,803 250,000
05013 Kodiak High School insulation and windows 4,441 4,441 - 4,441
05014 Kodiak High School and Middle School roof repair 1,420,820 1,410,708 10,112 - 1,420,820
05015 High School Voc ed/pool reclaimation 4,114,199 98,831 4,015,368 4,114,199
05016 East School heating and ventilation 621,372 580,607 40,765 - 621,372
05017 Learning Center renovation - 5,297 (5,297) 5,297 5,297
09004 Kodiak High School Master Plan 420 -513 124,752 130,331 (5,579) 5,579 130,331
09005 KHS Old Pool Roof & HVAC Renovation 726,569 643,832 82,737 726,569
KMS Seismic Upgrade, Phase II - - -
Ouzinkie Sprinkler System
Ouzinkie Generator Replacement - -
Transfers to Project 05022 Fund 410 2,700,000 2,700,000 2,700,000
Transfers to Project 05023 Fund 410 143,751 143,751 - 143,751
Contingencies 108,748 - 108,748 108,748
32,919,687 26,019,194 6,900,493 10,876 32,930,563
Projects
High School Renovation and Additions 76,560,000 76,560,000 76,560,000
Total 76,560,000 76,560,000 76,560,000
Fund XXX - High School Renovation and Additions
Revenues
Sale of Bonds 76,310,000 76,310,000 76,310,000
Interest Earnings 250,000 250,000 250,000
Total Reveneus 76,560,000 76,560,000 76,560,000
Fund 420-GO Bond Projects:
Revenues:
Interest Earnings 3,633,918 3,261,872 372,046 (121,391) 3,512,527
Proceeds from bond 2004A Bond Issue 9,302,760 9,300,000 2,760 9,302,760
Proceeds from bond 2004B Bond Issue 11,050,000 11,182,267 (132,267) 132,267 11,182,267
Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 - 8,000,000
Tranfer in from Fund 410 933,009 933,009 933,009
32,919,687 32,677,148 242,539 10,876 32,930,563
Ordinance No. FY2010 -01C
4
Back up Info
Fund 430 -State Capital Grant Projects:
Revenues:
177 Anton Larsen Bay Boat Ramp (closed) 560,000 560,000 560,000
06006 Road Service Area Rehab and paving 2,500,000 1,013,312 1,486,688 2,500,000
06007 ADF & G Building Design 1,500,000 428,265 1,071,735 1,500,000
05022 KMS Seismic Upgrade 410/523 (closed) 938,633 938,633 938,633
05026 HS Library Wing Seismic Retrofit (closed) 465,618 646,407 (180,789) 465,618
07001 Area Wide School Equipment and Supplies 70,000 70,000 70,000
07003 Island Lake Trail 48,000 4,194 43,806 48,000
07004 Larsen Bay Equipment 70,000 55,259 14,741 70,000
07006 Port Lions Community Workshop 10,000 10,000 10,000
07008 School Facilities Seismic Repairs (closed) 910,000 910,000 - 910,000
07009 Tsunami Siren, Upgrades & Additions 100,000 17,440 82,560 - 100,000
07010 ADF & G Near Island Facility 500,000 500,000 500,000
07011 Ouzinkie Dock Replacement 570,000 461,653 108,347 570,000
07012 Ouzinkie School Seismic Upgrade (closed) 308,344 308,344 308,344
07014 East Elementary School Siesmic Upgrade 164,522 169,799 (5,277) 164,522
07007School District Computer Grant 70,000 28,076 41,924 70,000
08007 Kodiak Middle School Playground Equipment 10,000 7,765 2,235 10,000
08008 Near Island Fish and Game Building 950,000 950,000 950,000
08009 Fire Sprinklers Seismic Upgrade (closed) 48,656 41,857 6,799 48,656
08011 Non - Structural Seismic Upgrades for Kodiak Schls - MEP(closed 171,201 168,837 2,364 - 171,201
08012 Non - Structural Seismic Upgrades for Kodiak Schools- Bracing (c 75,490 70,753 4,737 75,490
08014 Areawide School Supplies & E 130,000 95,511 34,489 130,000
09002 Alaska Safe Routes to School / 5,000 - 5,000 5,000
09003 Public Safety Interoperable Communications (closed) 70,320 70,101 219 70,320
09007 Denali Grant (AKA Kodiak Island Transportation Study) 125,000 125,000 125,000
09007 DOT Grant (AKA Kodiak Island Transportation Study) 100,000 100,000 - 100,000
Women's Bay emergency Shelter - HUD grant (Fedral) 475,000 475,000
10023 Energy Block Grant US Dept of Energy 50,000 50,000 - - 50,000
10024 Karluk Village Waming Sirens 45,000 45,000 45,000
10025 Akhiok, Ouzinkie, Larsen Bay Village Warning Sirens 145,000 145,000 145,000
10026 Old Harbor Village Warning Sirens 45,000 45,000
Tranfers in from General Fund 260,000 260,000 - 260,000
Transfers in from fund 410 390,000 - 390,000 390,000
Transfers in from fund 410 Anton Larsen Boat Ramp 136,350 136,350 136,350
Anton Larson Boat Ramp from facilites fund 60,000 60,000 60,000
Dingell - Johnson Contribution 140,000 140,000 140,000
Interest eamings 3,077 - 3,077 - 3,077
Total Revenues 11,700,211 6,722,556 4,977,655 520,000 12,220,211
Projects:
177 Anton Larsen Bay Boat Ramp
05022 KMS Seismic Upgrade 410 /523
05026 HS Library Wing Seismic Retrofit
06006 Road Service Area Rehab and paving
06007 ADF & G Building Design
07001 Area Wide School Equipment and Supplies
07003 Island Lake Trail
07004 Larsen Bay Equipment
07006 Port Lions Community Workshop
07007 School District Computer Grant
07008 School Facilities Seismic Repairs
07009 Tsunami Siren, Upgrades & Additions
07010 ADF & G Near Island Facility
07011 Ouzinkie Dock Replacement
07012 Ouzinkie School Seismic Upgrade
07014 East Elementary School Siesmic Upgrade
08007 Kodiak Middle School Playground Equipment
08008 Near Island Fish and Game Building
08009 Fire Sprinklers Seismic Upgrade
08011 Non - Structural Seismic Upgrades for Kodiak Schools - MEP
08012 Non - Structural Seismic Upgrades for Kodiak Schools- Bracing
08014 Areawide School Supplies & E
09002 Alaska Safe Routes to School
09003 Public Safety Interoperable Communications
10023 Energy Block Grant US Dept of Energy
09007 Island Wide Transportation Study
10024 Karluk Village Warning Sirens
10025 Akhiok, Ouzinkie, Larsen Bay Village Warning Sirens
10026 Old Harbor Village Waming Sirens
Women's Bay emergency Shelter - HUD grant (Fedral)
Contengencies
Total Expenditures
Ordinance No. FY2010 -01C
896,350 885,008 11,342
938,633 938,633
662,834 646,358 16,476
2,500,000 1,034,770 1,465,230
2,982,345 499,519 2,482,826
70,000 70,000 -
48,000 4,194 43,806
70,000 55,259 14,741
10,000 10,000
70,000 70,000
1,300,000 1,300,000
100,000 17,153 82,847
570,000 461,653 108,347
319,244 319,050 194
164,522 150,778 13,744
10,000 7,765 2,235
48,656 41,856 6,800
171,201 168,555 2,646
75,490 70,753 4,737
130,000 95,511 34,489
5,000 5,000
70,320 70,101 219
50,000 50,000
225,000 43,202 181,798
45,000 45,000
145,000 145,000
22,616 22,616
11,700,211 5,590,118 6,110,093
45,000
475,000
520,000
896,350
938,633
662,834
2,500,000
2,982,345
70,000
48,000
70,000
10,000
70,000
1,300,000
100,000
570,000
319,244
164,522
10,000
48,656
171,201
75,490
130,000
5,000
70,320
50,000
225,000
45,000
145,000
45,000
475,000
22,616
12,220,211
5
Back up Info
Fund 450 Capital Projects
Revenues
State Seismic Reimbursement
Transfer in from Building and Grounds
Total Reveneus
3,236,143 3,236,143 - 3,236,143
- - 95,000 95,000
3,236,143 3,236,143 95,000 3,331,143
09011 Auditorium Roof 936,490 41,000 895,490 936,490
09010 Care Center Design 4,823
10000 High School Parking Lot Paving 486,486 231,253 255,233 - 486,486
09013 High School Fire Alarms 243,933 - 243,933 (243,933) 0
09014 High School Boiler Gun Units 124,800 - 124,800 (124,800)
09015 Demo Old Chiniak School 104,000 83,024 20,976 - 104,000
09016 Akhlok Sewer Line 72,800 11,924 60,876 72,800
09017 East Close(in place) & Replace UST 66,194 - 66,194 66,194
09018 Middle School Close(in place) & Replace UST 66,194 66,194 66,194
09019 Boro. Build.Power Distribution Panels 55,561 55,561 55,561
09020 Main Roof 50,059 50,059 50,059
09021 Boro. Build. Sidewalk and Handrail Repairs 43,407 43,407 43,407
09022 Boro. Build. Lighting 20,835 20,835 - 20,835
Chiniak School Soil Remediation 95,000 95,000
Contingencies 32,375 (766) 31,609
Transfer to Fund 410 369,499 369,499
Transfer to Fund 420 933,009 933,009 933,009
Total Expenditures 3,236,143 372,024 2,836,567 95,000 3,331,143
Fund 490 Landfill Capital Projects -
Landfill Closeout/Leachate Treatment 3,000,000 2,545,829 454,171 3,000,000
165 Landfill Closeout/Leachate Treatment 3,000,000 2,786,431 213,569 3,000,000
Fund 495 Hospital Capital Projects
Hospital 700,000 700,000 700,000
Providence 325,000 325,000 325,000
Grant 180,000 180,000 180,000
From Facilities Fund 397,540 397,540 397,540
Interest eamings
Denali Commission 1,802,347 1,802,347 1,802,347
Rasmusson 750,000 750,000 750,000
Murdock 250,000 250,000 250,000
Denali Match 125,000 125,000 125,000
Kodiak Foundation 30,000 - 30,000 30,000
Denali ANTHC 125,000 125,000 125,000
USDA Loan 900,000 900,000 900,000
USDA Grant 105,000 105,000 105,000
Providence 281,943 281,943 281,943
From General Fund 295,000 295,000 295,000
From Facilities Fund 125,000 125,000 125,000
Total Revenues 6,391,830 6,391,830 - 6,391,830
03112 Hospital access and parking, Phase I & II 1,727,540 1,644,408 83,132 1,727,540
05021 CHC architural Engineering 4,579,290 4,199,321 379,969 4,579,290
09010 Care Center Design 85,000 3,361 81,639 85,000
Total Expenditures 6,391,830 5,847,090 544,740 6,391,830
Fund 530 Solid Waste Collection /Disposal
Revenues
Waste Collection
Waste Disposal
Total Revenues
Expenditures
Waste Collection
Waste Disposal
Total Expenditures
Fund 540 Hospital Enterprise Fund
Revenues:
Interest Earnings
Providence Hospital Lease
Transfer in from Fern Fuller
Use of Retained Earnings
Total Revenues
Expenditures and Transfers:
Expenditures
Ordinance No. FY2010 -01C
2,845,700 1,890,716 954,984 2,845,700
1,167,952 768,945 399,007 1,167,952
4,013,652 2,659,661 1,353,991 4,013,652
1,605,000 945,477 659,523 1,605,000
2,408,652 1,206,203 1,202,449 2,408,652
4,013,652 2,151,680 1,861,972 4,013,652
2,500 7,690 (5,190) 2,500
720,000 360,000 360,000 720,000
66,500 66,500 66,500
669,180 669,180 669,180
1,458,180 1,458,180 1,458,180
1,458,180 28,272 1,429,908 1,458,180
6
Back up Info
Total Expenditures
Fund 555 - Kodiak Fisheries Research Center
Revenues 2,182,572 1,113,565 1,069,007 2,182,572
Expenditures
Research Facility 2,139,372 614,265 1,525,107 2,139,372
Dorm Facility 43,200 15,606 27,594 43,200
2,182,572 629,871 1,552,701 2,182,572
Fund 560 - Telephone 911 Service
Revenues 70,320 25,541 44,779 70,320
Expenditures 70,320 2,395 67,925 70,320
Ordinance No. FY2010 -01C
1,458,180 1,458,180 1,458,180
7
Back up Info
TITLE:
Ordinance No. FY2011 -01 Levying Taxes on All Taxable Real and Personal Property
Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island
Borough for the Fiscal Year Commencing on the First Day of July 2010 and Ending on
the Thirtieth Day of June 2011 (Fiscal Year 2011 Budget.)
SUMMARY:
This ordinance includes funds to be spent in the General Fund, Special Revenue Funds, Debt
Service Funds, Capital Project Funds, and Enterprise Funds.
This ordinance also levies a tax on the real and personal property within the Borough as well as
upon natural resources extracted and removed from the Borough.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
MAY 20, 2010 REGULAR MEETING
ITEM NO: 13.C.2
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2011 -01 in first reading to
advance to public hearing at the next regular meeting of the Assembly.
Introduced by: Manager Gifford
1 Drafted by: Finance Director
Introduced: 05/20/2010
2 Public Hearing:
3 Adopted:
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2011 -01
7
8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
9 LEVYING TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN
10 THE KODIAK ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE
11 KODIAK ISLAND BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE
12 FIRST DAY OF JULY 2010 AND ENDING ON THE THIRTIETH DAY OF JUNE 2011
13 (FISCAL YEAR 2011 BUDGET)
14
15 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
16 BOROUGH THAT:
17
18 Section 1: This ordinance is not of general application and shall not be codified; and
19
20 Section 2: The following sums of money, or as much thereof as may be authorized by
21 law, as may be needed or deemed necessary to defray all expenses and
22 liabilities of the Kodiak Island Borough, be and the same, is hereby
23 appropriated for municipal purposes and objects of the Kodiak Island
24 Borough and other taxing entities hereinafter specified for the fiscal year
25 commencing on the first day of July 2010 and ending on the thirtieth day of
26 June 2011; and
27
28 Section 3: Adoption of this ordinance recognizes that funds are appropriated at
29 department and /or project level. Compositions of these figures are as
30 delineated in the full detail budget document. The full document is available
31 to all elected and appointed officials for their use. Copies may be reviewed by
32 interested citizens at the Borough Building during normal working hours and
33 also at the A. Holmes Johnson, Chiniak, and village public libraries during
34 their normal operating hours; and
35
36 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby
37 levied for the value as of January 1, 2010, to be used for the purposes as
38 specified in the Budget for the Fiscal Year 2011 of the Kodiak Island Borough
39 commencing on the first day of July 2010 and ending on the thirtieth day of
40 June 2011 to defray expenses and liabilities of said entity as enumerated in
41 the applicable budgets; and
42
43 The milaage rates by taxing entity are as follows:
44 A. City of Kodiak 2.00 mills*
45 B. Kodiak Island Borough 10.50 mills
46 C. Womens Bay Road Service Area 2.50 mills
47 D. Womens Bay Fire Dept. 1.25 mills
48 E. Bay View Road Service Area 1.00 mills
49 F. Fire Protection Area No. 1 1.50 mills
50 G. Monashka Bay Road Service Area 2.50 mills
51 H. Service Area No. 1 Roads 1.50 mills
Kodiak Island Borough, Alaska Ordinance No. FY2011 -01
Page 1 of 7
52 I. Woodland Acres Street Light Area 0.25 mills
53 J. Service Area No. 2 0.00 mills
54 K. KIB Airport Fire Area 1.25 mills
55 L. Trinity Islands Street Light Service Area .50 mills
56 M. Mission Lake Tide Gate Service Area 1.00 mills
57
58 *Kodiak City Ordinance Numbers 906 and 908 exempt all personal property
59 from City of Kodiak taxation.
60
61 Section 5: The tax rate on boats is set at $1 per foot with a minimum of $30. Boats that
62 weigh Tess than 5 tons are exempt; and
63
64 Section 6: Kodiak Island Borough Staff is hereby authorized and directed to effect the
65 necessary line item changes within the limits established above by fund,
66 project, and department to properly monitor, account, and report on the
67 expenditure of these funds; and
68
69 Section 7: Attached to this ordinance are 5 pages of back -up information.
70
71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
72 THIS DAY OF 2010
73
74
75 KODIAK ISLAND BOROUGH
76
77
78
79 Jerome M. Selby, Borough Mayor
80
81 ATTEST:
82
83
84
85 Nova M. Javier, MMC, Borough Clerk
Kodiak Island Borough, Alaska Ordinance No. FY2011 -01
Page 2 of 7
A General Fund (100)
Revenues Percentage
Taxes
Real Property 53.55% 9,292,500
Personal Property 6.05% 1,050,000
Non ad valorem taxes 1.58% 274,000
Payment in lieu of taxes 7.61% 1,320,000
Severance Taxes 7.72% 1,340,000
Penalties & Interest on Tax 0.86% 150,000
Licenses & Permits 0.52% 90,250
Federal Shared Revenue 1.45% 252,000
State Shared Revenue 12.44% 2,158,320
Investments Eamings 1.15% 200,000
Other 0.12% 20,200
Use of Fund Balance 6.95% 1,206,080
Total General Fund Revenues 100.00% 17,353,350
Expenditures FTE
Legislative
Personnel Services
Fringe Benefits
Lobbyist
Support Services
Borough Management
Personnel Services
Fringe Benefits
Support Services
Allocated
Borough Clerk
Personnel Services
Fringe Benefits
Support Services
Legal Services
Cost of Litigation
Support Services
Finance /Accounting
Personnel Services
Fringe Benefits
Support Services
Allocated to Projects
0
4
3
0
7
31,200
6,820
71,500
72,700
285500
197810
48793
-40000
192,760
144,410
164,364
100,000
8,000
412,340
306,260
119,550
(34,810)
1.05% 182,220
2.84% 492,103
2.89% 501,534
0.62% 108,000
4.63% 803,340
Kodiak Island Borough, Alaska Ordinance No. FY2011 -01
Page 3 of 7
87
Finance /MIS
Personnel Services
Fringe Benefits
Contracted Services
Support Services
Capital Outlay
Allocated
Assessing
Personnel Services
Fringe Benefits
Support Services
Allocated to other funds
Engineering /Facilities
Personnel Services
Fringe Benefits
Professional Services
Support Services
Allocated to Projects
Community Development
Personnel Services
Fringe Benefits
Professional Services
Support Services
Allocated to Projects
Building Inspectors
Contracted Services
Support Goods and Services
Economic Development
Professional Services
Contributions
Support Goods & Services
Parks and Recreation
Personnel Services
Contracted Services
Support Services
Capital Outlay
4
5
2
5
0
0
General Administration 0 2.22% 385,300
Personnel Services
Audit Expense 110,000
Contracted Services 30,000
Support Services 245,300
Capital Outlay 0
0
276,710
201,820
13,000
295,150
51,000
(12,000)
290,820
212,500
83,288
(11,750)
157,950
100,397
62,300
(64, 000)
343,940
200,300
100,000
98,000
(500)
140,000
13,778
22,000
43,000
5,000
31,000
4.76% 825,680
3.31% 574,858
t48% 256,647
4.27% 741,740
0.89% 153,778
0.37% 65,000
0.21% 36,000
Kodiak Island Borough, Alaska
Ordinance No. FY2011 -01
Page 4 of 7
Emergency Preparedness 0 0.40% 68,600
Personnel Services 5,000
Support Services 13,600
Capital Outlay 50,000
Education Support 0 57.51% 9,980,350
Professional Services 381,350
Audit Expense 37,000
Support Goods and Services 262,000
Operating Transfers 9,300,000
Health & Social Services 0 1.54% 268,000
Contributions 268,000
Animal Control 0 0.49% 85,000
Contracted Services 85,000
Education, Culture & Recreation 0 0.66% 115,000
Contributions 115,000
College and Libraries 0 0.54% 93,000
Contributions 93,000
Transfers Out 0 9.32% 1,617,500
Transfers 1,617,500
Total General Fund Expenditures 17,353,650
Kodiak Island Borough, Alaska Ordinance No. FY2011 -01
Page 5 of 7
Special Revenue Funds (Revenues and Expenditures)
1 Child Care Assistance (205) 105,696
3 Land Sales (210) 175,320
4 Buildings & Grounds Fund (220) 803,258
5 Coastal Management (230) 36,000
6 Local Emergency Planning Committee (234) 24,979
7 Women's Bay Road Service Area (240) 147,700
8 Service Area No. 1 (242) 457,500
9 Service Area No. 2 (243) 100
10 Monashka Bay Road Services Area (244) 52,500
11 Bay View Road Service Area (246) 11,265
12 Fire Protection Area No. 1 (254) 504,400
13 Women's Bay Fire Department (252) 96,700
14 KIB Airport Fire Area (254) 14,000
15 Woodland Acres Street Light Area (260) 10,350
16 Trinity Acres Lighting Dist. (261) 4,400
17 Mission Lake Tide Gate (262) 3,700
18 Trinity Acres Paving Dist. 263) 15,600
19 Facilities Fund (276) 1,046,577
20 Tourism Development (277) 90,250
21 Fem Fuller Trust (290) 75,000
22 Special Projects (295) 430,000
Total Special Revenue Funds 4,105,295
Debt Service Funds
1 Debt Service (300)
Total Debt Service Funds
(Revenues and Expenditures)
4,059,615
4,059,615
Kodiak Island Borough, Alaska Ordinance No. FY2011 -01
Page 6 of 7
D Capital Project Funds (Revenues and Expenditures)
1 Capital Project - Borough, Various (410) 0
2 Capital Project - School Bonds (420) 0
3 Capital Projects - State Grants (430) 0
4 Capital Project - from 2010 on (450) 0
5 Kodiak High School Renovation and Addition (460) 0
6 Capital Projects - Landfill (490) 0
7 Capital Projects - Hospital (495) 0
Total Capital Projects Funds 0
E Enterprise Funds (Revenues and Expenditures)
1 Solid Waste Disposal Fund (530) 2,526,473
2 Hospital Enterprise Fund (540) 1,032,355
3 Kodiak Fisheries Research Center (555) 2,181,191
4 911 Service (560) 50,000
Total Enterprise Funds 5,790,019
Total all Funds $ 31,308,579
Kodiak Island Borough, Alaska Ordinance No. FY2011 -01
Page 7 of 7
APPROVAL FOR AGENDA:
Form Ver. 06/30/2009
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
May 20, 2010 REGULAR MEETING
TITLE:
Confirmation of the Mayoral Appointment to the Planning and Zoning Commission.
SUMMARY:
There are currently two vacancies on the Planning and Zoning Commission, one City seat and
one Borough seat. Two applications were received for the Borough seat for a term to expire
December 31, 2011.
Applicants:
1. Jay Baldwin — April 23, 2010
2. Gary Turk Martin — May 5, 2010
2.100.030 Appointments.
Members of boards, committees, and commissions, except for members of the board of
adjustment, members of the board of equalization, and elected service area board members,
are appointed by the mayor and confirmed by the assembly unless otherwise specifically
provided elsewhere in this code.
ITEM NO: 13.D.1
RECOMMENDED MOTION: Move to confirm the Mayoral appointment of Mr. Jay Baldwin to
the Planning and Zoning Commission, Borough seat, for a term to expire December 2011.
NAME
Casey Janz (B)
10674 Chiniak Dr.
Kodiak, AK 99615
William Kersch (C) 2012 486 -4854 715 - 475 -8336 williamuspsavahoo.com
1812 Mission Road
Kodiak, AK 99615
David King (B) (Chair) 2012 487 -0250 654 -0587 (H)dkingak(a)gci.net
PO Box 3634 (W)david kinqafws.gov
Kodiak, AK 99615
Alan Torres (B) (Vice Chair) 2010 486 -0217 486 -9345 arjj.torres(cilvahoo.com
2746 E. Rezanof Dr.
Kodiak, AK 99615
Brent Watkins (C) 2010 brentski22(a�vahoo.com
307 Childs Drive
Kodiak, AK 99615
Vacant (B) 2011 Ua' L j ser
Vacant (C) 2011
B= Borough Seat
C =City Seat
KODIAK ISLAND BOROUGH
This commission is governed by Kodiak Island Borough Code 2.105
COMMISSION
TERM HOME WORK CELL EMAIL
PHONE PHONE PHONE
2012 487 -4055 942 -2146 cianza(�ptialaska.net
E DVOR
486 -9363 bcassidy@kodiakak.us
486 -9363 ddvorakakodiakak.us
486 -9363 ssmith @kodiakak.us
Revision Date: 5/7/2010
Revised by: JK
Signature
E ELLC
APR 232010
iak Island Borough
fice of the Borough Clerk
GH CLERK'S OFFICE 710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486 -9310 Fax (907) 486 -9391
EMAIL: njavier @kodiakak.us
BOARD APPLICATION
NAME: .JAy M) j�vVir1/
HOME PHONE: tN 2 - 03 BL WORK : 4 ' 3 ' 433 E -MAIL: /led,a►( j a y yr ,.. ,. c
STREET ADDRESS: 33't 3 E. k..t sr . /tozialC AIL gti4i r
MAILING ADDRESS: P &x 2 - 7 10 /t 11).41&. 41( 996/ r
LENGTH OF RESIDENCE IN KODIAK: 1(, IN ALASKA: 2G �
ARE YOU A REGISTERED VOTER IN KODIAK? YES ().;) NO ( )
ARE YOU A PROPERTY OWNER IN KODIAK? YES (y) NO ( )
COMMUNITY ACTIVITIES: DIG- Aftx -NAK crimp F& your 4
PROFESSIONAL ACTIVITIES:
LE/cm o1 ,,ur. cip,A- -e Ar -n0 InE„ig( V ETFR1tAS �1�rt c SnfL (:non o.
AREA OF EXPERTISE AND /OR EDUCATION:
2 c‘ 4at AAA. St��.,t . 2 0.1 £M. �ycr♦�i Lvc� - t_ I ThN»L Cay!wn ()AI s'T
I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference)
n
1. l'LANN■Al L- 'f Zo,• :.. ,- 2.
3. 4.
2 t 2ot o
Date
A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year.
Please retum the application by the advertised deadline.
-STAFF USE ONLY.
Voter ID No VerMed By Documentation: Appointment Letter.
Applicants Residence; Barouph , qty () Roster.
Date Appointed: Oath of Office:
Tenn Expires on: Financial Disclosure:
Comments:
NAME:
plos U>
MIR
Signature
Voter ID No Verified By 46
L.,
Applicant's Residence; BoroLigh City ( )
Date Appointed: v'
Tenn Expires on:
Comments:
h vgat
Kodiak Island Borough
Office of the Borough Clerk
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
EMAIL: njavier@kib.co.kodiak.ak.us
BOARD APPLICATION
HOME PHONE: , --ii-)- .. ke, -- 0 WORK : 'Bk.-340C E-MAIL: (,,4 R y .1 AA - rue tr 51.114‘,',co
STREET ADDRESS: '.. 0 '2_ ..S k A IN .1 i- k-().. i
MAILING ADDRESS: R04. a.0 ct
LENGTH OF RESIDENCE IN KODIAK: 1 7.- IN ALASKA: Li 7
ARE YOU A REGISTERED VOTER IN KODIAK? YES 6,1 NO ( )
ARE YOU A PROPERTY OWNER IN KODIAK? YES (Pi NO ( )
COMMUNITY ACTIVITIES: - k4.J-IN \- {3 0 ea/A .5(4C1) i
PROFESSIONAL ACTIVITIES:
00 AP 4e tick ..--)11 C
AREA OF EXPERTISE AND/OR EDUCATION:
1 AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in orcler
2.
( II n) E C P 7
3. 4.
MAY - I.: 2010
5 4 42
Date
- STAFF USE ONLY •
Documentation:
Appointment Letter.
Roster
Oath of Office:
Financial Disclosure:
■
1
BOROUGH ClERK'S OFFICE
A resume or letter of interest may be attached, but is not required. This application will be kept on file-for-one year.
Please retum the a.plic,ation by the advertised deadline.
ACTION ITEMS:
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — May 10, 2010
SUMMARY
APPROVED: Motion to approve a 2010/2011 certificated contract to Elizabeth
Falk - Reynierse — MA +36/5 in the amount of $65,856 plus $1,275
special education stipend for 1.0 FTE special education teacher at
Peterson Elementary School.
APPROVED: Motion to approve purchase requisition number 00023668 to
Frontier Business Systems in the amount of $15,172 for Doc
Record System.
APPROVED: Motion to approve purchase requisition number 00023670 to CDW
Government, Inc. in the amount of $224,152 for technology
equipment for teaching suites.
APPROVED: Motion to approve purchase requisition number 00023495 to
Northwest Textbook Depository in the amount of $88,383.45 for
social studies textbooks.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District 's
website at www.kodiakschools.org.
ACTION ITEMS:
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — May 3, 2010
SUMMARY
APPROVED: Motion to approve a purchase requisition number 00023328 to
Apple, Inc. in the amount of $1,260,570.29 for technology
equipment.
APPROVED: Motion to approve a 2010/2011 certificated contract to Lindsey
Cassidy — BA +0/3 in the amount of $50,986 for a one year only
1.0 FTE language arts teacher at Kodiak High School.
APPROVED: Motion to approve purchase requisition number 00023523 to
Macspecialist in the amount of $18,750 for technical training.
APPROVED: Motion to adjourn.
Subsequent to approval, Board of Education meeting minutes are posted on the District's
website at www.kodiakschools.org.
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING
Regular Meeting of: - 0 20 /0
Please PRINT your name
Please PRINT your name
,D v; /PAL- c t�C 'eTPA
f s
.i�
bopRo-s
,\(-e_Kt(4
d (\r-,5
BY:
SECOND:
\O
BY: ( 0
SECOND:
tio1/41/
Op
J
BY: Lj 0
SECOND:
#
4
1 i ,
/
1'
BY:
. �.J SECOND:
11
l,A (.)k-
I R, I
►I D
BY: L ( `)
SECOND:
�yl
6
�
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
Ms. Branson
✓
Ms. Branson
Ms. Branson
Ms. Bransoe
✓
Ms. Branson
- 1 • .
Mr. Friend
►, ' - . •
II ' - •
r
�
MA-Friend
-
rulp
Ms: -Fulp
M F u
- . - -
, - . • •
-Ms
Ms. Jeffrey
V
Ms. Jeffrey
Ms. Jeffrey
Ms. Jeffrey
V
Ms. Jeffrey
Mr. Kaplan
V
Mr. Kaplan
Mr. Kaplan
Mr. Kaplan
V
Mr. Kaplan
Ms. Lynch
V
Ms. Lynch
Ms. Lynch
Ms. Lynch
V
Ms. Lynch
Ms. Stutes
Ms. Stutes
Ms. Stutes
Ms. Stutes
V
Ms. Stutes
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
5
U
The mayor may nv to except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
not
Mayor Selby
Mayor Selby
Mayor Selby
Mayor Selby
Mayor Selby
Regular /Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Date:
oolao lado
Adjourned:
BY: 15yVW!
SECOND: 1
o zilv
a
, \
r
1 4
/
/1)
BY:
SECOND
0 oVR. \L
Aa \-
ILI
BY: jr _ f 4(14u
SECOND: VaVq6k,
t9
eN\
;\ o•
FN '
BY: fart
SECOND:
C
(A/i
BY:
SECOND:
( I
,, )/ -
\u .-
YES
NO
YES
NO
YES
NO
YES
NO
YES
NO
Ms. Branson
✓
Ms. Branson
✓
Ms. Branson
Ms. Branso'✓
Ms. Branson
V
Friend-
Mr. Friend
Mr. Fnen •
I . rien •
.PAr—
en
F ulp
Pots"Fatp
M s. FuIp
Ms. Fulp
Ms.--F-ulp
Mme.
—�
Ms. Jeffrey
/
V �
Ms. Jeffrey
V
Ms. Jeffrey
✓
Ms. Jeffrey
✓
Ms. JeffreKi
ki
Mr. Kaplan
/
V ,
Mr. Kaplan
V
Mr. Kaplan
✓
Mr. Kaplan
/
Mr. Kaplan
Ms. Lynch
/
V
Ms. Lynch •.0
V
Ms. Lynch
V
Ms. Lynch
1/
Ms. Lynch
Ms. Stutes
V
Ms. Stutes
Ms. Stutes,
✓
Ms. Stutes
Ms. Stutes
TOTAL:
I
TOTAL:
'V
TOTAL:
TOTAL:
5
TOTAL:
-
The mayor may not ote except in the case where only six members of the ass mbly are present and there is a three /three tie vote of the ass m� bly. `�
Mayor Selby
Mayor Selby
Mayor Selby
Mayor Selby
Mayor Selby
Regular " Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Date:
O Iao lD
Adjourned:
2. PLEDGE OF ALLEGIANCE
Kodiak Island Borough
Assembly Regular Meeting Guidelines
May 20, 2010, 7:30 p.m., Borough Assembly Chambers
1. INVOCATION
Captain John Quinn of the Salvation Army.
3. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to specifically excuse Assembly member Fulp who
is absent due to personal reasons.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly
and will be approved by one motion. There will be no separate discussion of these items unless an
Assembly member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda. AN items k *r w are Consentagends Itet
teary of Consent Agenda Items:
Resolution No. FY2010 -34 Adopting the 2009 Determination of the
Population of the Kodiak Island Borough as Revised by the Department of
Commerce, Community, and Economic Development.
Recommended motion: Move to approve the agenda and consent agenda as
submitted.
VOICE VOTE ON MOTION.
5. APPROVAL OF MINUTES — None.
6. AWARDS AND PRESENTATIONS
A. Proclamation — Safe Boating Week
B. Kodiak Chamber of Commerce Budget Presentation
C. Kodiak Island Convention and Visitors Bureau Budget Presentation
7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
8. COMMITTEE REPORTS
A. Providence Kodiak Island Medical Center Update — Don Rush
Kodiak Island Borough Assembly Guidelines
May 20, 2010 Page 1
9. PUBLIC HEARING
A. Resolution No. FY2011 -01 Establishing the Minimum Amount of Funds to Be Made
Available From Local Sources for the Kodiak Island Borough School District For the
Fiscal Year Beginning July 1, 2010 and Ending June 30, 2011.
Recommended motion: Move to adopt Resolution No. FY2011 -01.
Staff Report — Manager Gifford
Open public hearing.
Read phone numbers: Local is 486 -3231 and toll free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
B. Ordinance No. FY2010 -01 B Amending Ordinance No. FY2010 -01 to Appropriate
Funds for the Purpose of Providing Information on "An Initiative Creating an Alaska
Anti - Corruption Act (Gag Law)" Which Will Be on the 2010 Alaska Primary Election
Ballot.
Recommended motion: Move to adopt Resolution No. FY2010 -01 B.
Staff Report — Manager Gifford
Open public hearing.
Read phone numbers: Local is 486 -3231 and toll free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
Kodiak Island Borough Assembly Guidelines
May 20, 2010 Page 2
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2010 -35 KIB /Providence Letter of Intent for Collaboration on
Development and Operation of a New Long Term Care Facility in Kodiak.
Recommended motion: Move to authorize the Borough Manager to execute
Contract No. FY2010 -35 KIB /Providence Letter of Intent for Collaboration
on Development and Operation of a New Long Term Care Facility in Kodiak.
Staff report — Manager Gifford
Assembly discussion.
ROLL CALL VOTE ON MOTION.
B. Resolutions
1. *Resolution No. FY2010 -34 Adopting the 2009 Determination of the Population
of the Kodiak Island Borough as Revised by the Department of Commerce,
Community, and Economic Development.
C. Ordinances for Introduction
1. Ordinance No. FY2010 -01 C Amending Ordinance No. 2010 -01 Fiscal Year 2010
Budget By Amending Budgets To Account For Various Revenues That Are Over
Budget, Provide For Additional Expenditures, Budget New Projects, Accept
Grants, And Move Funds Between Projects.
Recommended motion: Move to adopt Ordinance No. FY2010 -01C in first
reading to advance to public hearing at the next regular meeting of the
Assembly.
Staff report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
2. Ordinance No. FY2011 -01 Levying Taxes on All Taxable Real and Personal
Property Within the Kodiak Island Borough for the Expenses and Liabilities of the
Kodiak Island Borough for the Fiscal year Commencing on the First Day of July
2010 and Ending on the Thirtieth Day of June 2011 (Fiscal Year 2011 Budget.)
Recommended motion: Move to adopt Ordinance No. FY2011 -01 in first
reading to advance to public hearing at the next regular meeting of the
Assembly.
Staff report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
May 20, 2010 Page 3
D. Other Items
1. Confirmation of the Mayoral Appointment to the Planning and Zoning
Commission.
Recommended motion: Move to confirm the Mayoral appointment of Mr.
Jay Baldwin to the Planning and Zoning Commission, Borough seat, for a
term to expire December 2011.
Staff report — Clerk Javier
Assembly discussion.
ROLL CALL VOTE ON MOTION.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
15. ASSEMBLY MEMBER COMMENTS
Announcements — Mayor Selby
The next Assembly work session will be held on Thursday, May 27, 2010, at 6:30 p.m. in
the Borough Conference Room. The next regular meeting is scheduled on Thursday,
June 3, 2010, at 7:30 p.m. in the Borough Assembly Chambers.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
May 20, 2010 Page 4