2010-02-16 Joint Work SessionCITY COUNCIL -- BOROUGH ASSEMBLY
JOINT WORK SESSION AGENDA
Tuesday, February 16, 2010
Rescheduled From January 19, 2010
Assembly Chambers
7:30 p.m.
City Chairing
Joint work sessions are informal meetings of the City Council and Borough Assembly where
elected officials discuss issues that affect both City and Borough governments and residents.
Although additional items not listed on the joint work session agenda are sometimes discussed
when introduced by elected officials, staff, or members of the public, no formal action is taken at
joint work sessions and items that require formal action are placed on a regular City Council
andLbr Borough Assembly meeting agenda. Public comments at work sessions are NOT
considered part of the official record. Public comments intended for the :official record` should be
made at a regular City Council or Borough Assembly meeting.
1. Public Comments (limited to 3 minutes each)
2. Joint Fisheries Consultant 1
3. School Crossing Guard Program 15
4. Junk Vehicles Program 27
5. 2010 Legislative Reception No backup
6. Potential City /KIB /KIBSD Health insurance Pool 31
7. Near Island Bridge Painting 41
MEMORANDUM
Borough Mayor and Assembly Members
TO:
City Mayor and City Council Members
FROM: Rick Gifford, Borough Manager
Aimee Kniaziowski, City Manager
DATE: January 13, 2010
RE: Joint Fisheries Position
The following options are available to the Borough and City for consideration of a
fisheries representative. A decision would need to be made as to which entity would be
the primary entity for administering a contract or supervising an employee. A budget
would need to be developed and a determination as to how each entity would fund that
budget and which entity would be the primary entity for administering the contract or
supervising an employee.
Contract Services
• Develop scope of work including expectation on how to identify and manage
potential areas of conflict between Borough and /or City interests or conflicts of
representation
• May need to RFP, depending on City or Borough procurement requirements
• Selection process
Employee
• Develop job description and reporting structure
• Determine classification
• Obtain approval for position through either Borough or City process
• Recruit, evaluate applications, interview, and select person for position
General Duties
The following are tasks /duties which could be incorporated into either a consultant scope of
1
1
work or a job description:
• Attend North Pacific Management Fisheries Management Council and State Board
of Fish meetings
• Attend and participate in meetings of regional organizations and other fisheries
regulatory agencies as necessary to monitor activities and represent Kodiak's
positions
• Monitor federal and state fishery policy developments having potential to affect
Borough and City interests
• Monitor trends in annual harvest limits and analyze how trends could affect Kodiak
Island's economy, harvesting, and processing sectors
• Understand and work with existing /potential conflicts within various fishing sectors
• Present Borough and City positions to managing agencies and personnel
• Provide reports to Borough and City on meetings, discussions, and actions taken on
employer's behalf
• Based on guidance from both governments, testify on behalf of Borough and City at
meetings as appropriate
• Follow Kodiak fisheries policy statements in conduct of all work
• Advise and participate in local policy development, review, and updates
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2
MAR -19 -2003 15 :25 FROM TO 00991k999f$190748686 P.002/004
J H. 7ulauf
' Wei. Paul MacGregor
1. David Stahl
• Matthew L Fick
Joseph M Sullivan
Joe a Stamen
John ILChun
or uovreni.
Janet H. Chre sham
Ms. Linda Freed
City Manager
City of Kodiak
710 Mill Bay Road
Kodiak, Alaska 99615
Dear Linda:
MUNDT MACGREGOR LLP
A I' .l C) R N t. Y 4 A I L A W
999 Third Avenue • Suitt 4200
Seattle, Washington • 98104 -4082
Telephone (206) 624 -5950
Facsimile (206) 624 -5469
March 19, 2003
Re: Representation - Fisheries Matters
Our firm is very pleased that the. City of Kodiak is interested in having us
represent it in connection with fisheries matters. We propose to do so on the following
terms.
1. ,Soot of Representation. We understand that the City is interested
in having us monitor federal fishery policy developments that could affect the City's
interests. We understand that our representation would initially be focused on the
North Pacific Fishery Management Council's Gulf of Alaska groundfish rationalization
initiative, but could also involve other matters.
We anticipate spending approodmately 20 hours a month on City fisheries
matters. We expect that time would primarily be allocated among (i) discussions with
City staff and City Council members prior to North Pacific Fishery Management
Council meetings, to identify issues important to the City and to prepare positions on
those issues; (ii) attending North Pacific Fishery Management Council meetings, to
monitor staff reports and Council discussions on City issues, and meeting with Council
staff and Council members to provide them with the City's posits m and (iii) providing
the City with a post - meeting report concerning Council discussions and action on City
issues.
3
Goa - S
R. Shawn Griggs
Christopher J. Kerkering
Duncan K. McIntosh
Christopher S. McNulty
Elizabeth Poh
Mark A. Welncr
CJerismphcr T. Wion
SENT VIA FAX
2. Potential Conflicts of Representation. Our firm's fisheries practice
is primarily focused on representing the fishing vessel owners that operate in the Bering
MAR -19 -2003 15:29 FROM TO 0099*999U190748fi8600 P.033/004
Ms. Linda Freed
March 19, 2003
Page 2
4
MUNDT MACGREGOR. u.?
A
11.' R N F T T A 1 1. A W
Sea and the Gulf of Alaska. Our fisheries clients also include fishing vessel trade
associations, a fishermen's marketing association, several American Fisheries Act
harvesting cooperatives, and a small processing plant in Kodiak. Based on our
discussions concerning the scope of our proposed representation of the City of Kodiak,
we do not perceive there to be a conflict between the City and our existing clients.
However, it is possible that a conflict could develop in the future between the City and
one or more of our existing clients. In the course of our representation of the City of
Kodiak, it is also conceivable that we could gain knowledge or information that might
prove useful to our existing dients in the event of a future conflict.
Our Rules of Professional Conduct (the State standards governing our
ethical obligations) prohibit us from representing the City of Kodiak in these
circumstances unless consent is received from the City of Kodiak and our existing
clients after disclosure. Our existing clients have informed us that their policy is, in
general, to consent to multiple representation as long as their ability to fully utilize the
services of Mundt MacGregor in the future is not impaired. We, therefore, ask that the
City agree to the following conditions and waivers:
First, that the City acknowledge our continuing representation of our
existing clients and waive any objection it might have to such representation.
Second, that the City agree that in the event any actual and present
conflict between the City of Kodiak and one or more of our existing clients arises,
Mundt MacGregor may withdraw from further representation of the City of Kodiak
and continue to represent our existing clients. Obviously, we will at all tithes take all
reasonable steps to safeguard the confidentiality of both the City's affairs and the affairs
of our existing clients, and if we find it necessary to withdraw from representing the
City, we would assist the City in identifying other potential representatives.
We do not believe that our ability to represent the City of Kodiak in
connection with this matter will be adversely or materially affected by our
representation of our existing clients. We will however, be happy to discuss any
reservations you may have regarding these matters.
3. Fees Costs. We propose to undertake the representation
described above for a monthly retainer of $5, 500.00. In addition to the retainer, we
would expect the City to pay a pro rata share of the costs associated with my attendance
MAR -19 -2903 1530 FROM TO 0099*999419074868600 P.004/004
Ms. Linda Freed
March 19, 2003
Page 3
JMS:lrg
ovialivimmummaimmummommucc
5
MUNDT MACGREGOR us
A I I O R N i t s A r L A W
at North Pacific Fishery Management Council meetings. We propose to calculate that
pro-rata share based on time I spend on City matters at each Council meeting, as
compared to the time I spend on other clients' matters. In addition, we propose to bill
copying, mailing, and other office expenses at actual cost.
As we've discussed, we propose undertaking the representation described
above on the fee basis outlined above for an initial period of sbc months. At that point,
we would like to review both the scope of representation and the fees with you and the
City Council.
Once again, Linda, we very much appreciate the City's interest in our
services, and I look forward to meeting with you and the City Council next week.
Very truly yours,
MUNDT MACGREGOR L.L.P.
TOTAL P.004
Job Class: Exempt
Job Title: Natural Resources Analyst
Incumbent: Vacant
Department: Administration
Supervisor: City Manager
Full Time /Part Time: Full Time
Wage Grade: 13
Union: Non -Union
Probationary Period: 6 months
WC Classification:
PCN:
Reviewed (by /date) : /2
•
it
at
/49/49 ji,
•
•
Department Head Approval /Date: -?
Position Status:
IP page: 1(pdmast/10 -24)
CITY OF UNALASKA
Position Description
DEPARTMENT REVIEW
Submitted By: Scott Seabury, City Manager
FOR PERSONNEL DEPARTMENT USE ONLY
A position description is written to describe work currently organized and
performed by a fully qualified employee (who possesses the knowledge, skills, and
experience required by the position). One should be on file for each regular
position. Attach a copy of the last position description prepared for this position.
When was the last time this position description was updated? Date: New position
as of September 2000.
What is the overall purpose and objective of this position (why does this position
exist)? Under the guidelines set by the City Manager, to provide information on and
to analyze fisheries and marine - related natural resource management decisions of
state and federal agencies. To guide the City in the development of short- and
Tong -term action plans in response to agency regulatory proposals and decisions
and to interpret the impacts of such decisions as they relate to overall community
development plans.
1'
POSITION RESPONSIBILITIES
List in order of general importance the major responsibilities of the job (the list of
duties may not necessarily reflect the exact order of priorities at all times for the
position).
1. Identify and locate pertinent scientific and regulatory data related to fisheries
and other marine - related natural resources issues; conduct ongoing reviews and
maintain files of local and regional scientific data, state and federal fisheries and
marine - related natural resource management laws, policies, and regulations.
2. Work with staff and consultants to develop written responses to federal and
state regulatory changes as required and to conduct routine correspondence
regarding natural resource issues.
3. Under the direction of the City Manager, develop procedures for the
identification, study, and proposal of recommendations pertaining to natural
resource opportunities and problems; develop guidance documents for a City marine
related natural resource management action plan to include thorough analysis of
local and regional impacts to proposed regulatory changes.
4. Serve as the City's fisheries and marine- related natural resource specialist to
provide assistance and guidance to interested and responsible parties on the
protection, development, management, and renewal of natural resources within or
affecting the City; answer questions regarding legal, permitting, technical, and
analytical details of fisheries and other natural resource development programs and
regulations.
5. Direct consultants utilized for special resource projects; direct the study,
investigation, and monitoring of fish, wildlife and other natural resources within the
City.
6. Attend selected state and federal resource management meetings as needed.
7. Educate the City and its residents on the development, use, and the renewal of
natural resources within the City; research programs and responses in other coastal
Alaskan communities to determine their applicability to Unalaska.
8. Perform other related work as assigned.
page: 2(pdmast/1 0-24)
7
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Is this position closely, moderately, or minimally supervised? Minimally.
Please explain: Must be largely self- directed and able to identify priorities and
projects independently; however, will receive routine input, guidance, and work
requests under the direct supervision of the City Manager.
Does this position have access to confidential information? Yes_X No
If yes, please provide detail. Access to litigation documentation, bids, RFP
information, the City's short- and Tong -term marine related natural resource
development planning objectives, and correspondence with state and federal
agencies and City- retained scientific and legal firms.
Does this position have access to or handle City funds? Yes_X No If
yes, please provide detail. Has indirect access to City funds. Position to routinely
make decisions for the expenditure of City funds for the necessary development of
short- and long -term marine related natural resource management planning through
the development of RFPs and use of consulting services.
Is it important to this position that the incumbent be able to communicate fluently
in English? Yes X_ No If yes, please explain. Routinely prepare written
reports and make presentations to the City Manager, federal and state agencies,
and the City Council. interact with members of the public in person, by phone, and
through written correspondence. Correspond and communicate routinely with state
and federal agency personnel, regional and other local government personnel, and
consulting firms, etc.
What kind of work experience (including length of time), training, and /or level of
education is necessary for this position? Graduation from a four -year college or
university with a degree in resource management, public administration or related
field and a minimum of two years professional management experience, preferably
related to fisheries or natural resource management in a local government setting.
Other combinations of education and experience that provide the knowledge, skills,
and abilities listed will be evaluated on an individual basis.
List any required technical skills (typing, computer skills, diesel mechanics, etc.):
Must be computer efficient in Windows environment including sufficient skills in
word processing, spreadsheet and database programs, ability to use multi -line
telephone system, and knowledge of general office practices, procedures and
equipment. Knowledge of citywide LAN preferred.
page: 3 (pdmast/ l 0 -24)
What other special training and /or abilities are necessary to qualify for this position?
A) Demonstrated knowledge of state and federal fisheries and marine related
natural resource management regulations, including an understanding of the
development of laws, public policy and regulations a must.
B) Knowledge of the regulatory permitting process is highly desirable.
C) Ability to analyze complex natural resource management issues and scientific
data and to interpret for local impact.
D) Ability to compile comprehensive reports, prepare written comments and
necessary documents, make presentations to applicable government
agencies, and make effective recommendations on marine related resource
issues through the City Manager, to the Mayor, City Council, and interested
parties.
E) Demonstrated ability to develop and maintain professional relationships with
City officials, co- workers, consultants, state and federal agency
representatives, and general public.
F) Demonstrated ability to define, develop, and direct the City's natural resource
management policy in response to state and federal agency directives.
Check any of the following factors that are important to successful performance in
this position:
Problem Solving X Bilingual o
Analytical Ability X Interpersonal Skills X
Communication Skills X Dexterity o
Describe the requirements of this position that make these factors important:
All factors indicated above are essential for the successful performance of the
duties outlined in this position description.
LEGAL REQUIREMENTS
Are there any local, State, or Federal training, certification(s), or standards required
for this position? If so, please provide detail: A valid Alaska driver's license or the
ability to obtain one within 90 days. Required to successfully complete a drug test
prior to beginning work.
Is there any training, certification(s), or standards required for this position after
he /she has been hired which an employee must pass to retain this position? If so,
please provide detail: Successful applicant's driving records must meet standards
set out in City Policies and Procedures, VEH -02, "Minimum Standards for the
Operation of Vehicles While on Official City Business."
page: 4(pdmas t/ 10-24)
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WORKING CONDITIONS
Are there particular working conditions associated with this position, which should
be noted (i.e., working environment, hours of work, travel, work space, inclement
weather, etc.)? Yes_X_ No If yes, please explain: Incumbent routinely
attends meetings outside of normal working hours and travels to meetings in Alaska
and the Lower 48 to represent the City of Unalaska on a variety of issues involving
natural resource issues. The primary work setting is in an office environment
although some field work or site visits may be required under variable weather
conditions. Position location may be re- evaluated at a future date.
This job description does not constitute an employment agreement between the
employer and employee. It is used as a guide for personnel actions and is subject
to change by the employer as the needs of the employment and requirements of the
job change.
page: 5(pdmast/1 0
NOTICE
Check physical demands that apply.
1. Strength
a. Standing
Walking
Sitting
b. Lifting
Carrying
Pushing
Pulling
2. Climbing
Balancing
3. Reaching
Handling
4. Stooping
Kneeling
Crouching
Crawling
5. Speaking
Hearing
page: 6(pdmast/10 -24)
ANALYSIS OF PHYSICAL DEMANDS OF POSITION
15
15
70
X 25 lbs. Occasionally needed.
X 25 lbs.
X 25 lbs.
X 25 lbs.
X
X
X
X
0
0
0
0
X
X
6. Seeing X
Depth Perception X
Color Vision X
% of time
% of time
% of time
Describe job responsibilities which
require physical demands checked.
Majority of time spent working at a
desk or attending meetings.
Visits to project sites and /or
undeveloped areas with natural
resource concerns.
Required in day to day activity in
retrieval of working materials.
Coordinating meetings, projects, and
activities.
Must see to drive.
Needed to drive.
Colorcoding used on maps, plats, etc.
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12
MEMORANDUM
TO: Borough Mayor and Assembly Members
City Mayor and City Council Members
FROM: Aimee Kniaziowski, City Manager
DATE: January 13, 2010
RE: School Crossing Guard Program
The City ran the Crossing Guard program under an MOU with the KIBSD for the school
years 1997 -98 through 2000 -2001, and per the agreement paid the City $43,800 (see
attached memo from City Finance Director Mary Munk). According to City payroll records,
the Kodiak Police Department hired, trained, equipped, and scheduled 17 temporary
employees to work at six locations twice a day during this period. Direct staffing costs for
the program ran about $40,000 per year. The City discontinued the program due to
difficulties in retaining crossing guards which resulted in the need to routinely reassign KPD
personnel to cover crossing guard duties.
In 2001, the program was redesigned into its current form with both KIB and the City
contributing $12,000 each to Salvation Army who administers the program and coordinates
crossing guard duties with local non - profit volunteers. The Salvation Army now faces
difficulties similar to what KPD faced when it managed the program.
City staff researched how other Alaskan communities manage school pedestrian access
and found a wide variety of solutions. Some communities do not provide crossing guards
and rely on engineered solutions such as overhead crosswalks and special lighting and
traffic enforcement. Some communities have crossing guard programs run by the schools.
Some provide a service through service contracts with local businesses. It appears the
programs (or lack thereof) are based on local needs and resources and not on a set of
regulations.
The Borough and City wish to review the program and make decisions to ensure student
safety by providing an effective program. The two staffs have identified a list of alternatives
for consideration. They are:
• Retain the current program as it is and actively work for improved non - profit
volunteer participation.
• Identify another non - profit agency to manage the program.
• Tie non - profit funding directly to non - profit participation increase.
• Develop and issue an RFP to the private sector for services
• Consider implementation of measures such as improved lighting, crosswalk control
15
devices, stop lights, etc.
There has been discussion that the City might assume control of a program similar to the
one operated from 1997 -2000. If the City were to take over the program again, we
estimate the need for 10 part-time positions to work between 3 and 4 hours per day
(mornings and after schools are dismissed) to cover five locations in the City limits during
the school year. Preliminary estimates of program costs are between $60,000 and
$80,000 per year. [8 employees @ $10.00 per hour x 20 hours a week for 35 weeks =
$56,000. Costs of benefits and equipment, training, or possible salary changes due to
supervisory duties are included in the estimate.] Costs to staff other crossing guard
locations traditionally covered by students or others outside the program are not included.
16
To: Aimee Kniaziowski, City Manager
From: Mary Munk, Finance Director
Dale: 1/11/2010
Re: School Crossing Guards History
CITY OF KODIAK
POST OFFICE 130X 1397, KODIAK, ALASKA 99615
Memorandum
Finance
907 -486 -8659 Voice
907- 486 -8600 Fax
The City's Payroll and Unemployment records show that the City hired School Crossing guards for
school years 1997 -98, 1998 -99, 1999 -2000 and 2000 -2001.
At the August 27, 1998 City Council meeting a Memorandum of Agreement (No.989 -050) was passed
stating that annually, the Kodiak Island Borough Scholl District had contracted with the City to provide
crossing guard services during the school year. By the terms of the agreement, the school district would
pay the City $43,800 for the services at six locations.
We could not find any minutes in reference to the 1999 -2000 school year agreement, but we have payroll
records that we hired and paid school crossing guards.
Again we could not find any minutes in reference to the 2000 -2001 school year agreement, but we have
unemployment records for 2001 showing payments to school crossing guards.
At the August 9, 2001 City Council meeting a resolution (No. 01 -21) was passed showing $24,000 for
School Crossing Guards under the non -profit funding. The School Crossing Guard Program would be
taken over by the Salvation Army with the Kodiak Island Borough paying $12,000 and the City of
Kodiak paying $12,000.
17
6032
August 27,1998
Councilmember Davidson MOVED, seconded by Councilmember Stevens, to pass and approve
Resolution No. 98-19.
Acting Mayor Walters clarified that the $150.00 fee was intended for those desiring exclusive use of the
facility.
The roll call vote was Counciimembers Davidson, Monroe, Stevens, Vlzcocho, and Walters in favor.
Councilmember Bunting was absent. The motion passed.
e. Approval d bent re: Crossing Guard Services for the 1998 - 99 School Year
Annually, the Kodiak Island Borough School District had contracted with the Qty to provide dossing
guard services during the school year. By the terms of Memorandum of Agreement No. 989.050, the
school district would pay the City $43,800 for those services at Mr locations.
Counciknenber Vtzcocho MOVED, seconded by Counciknember Davidson, to approve Memorandum
of Agreement No. 989-050 with the Kodiak Island Borough School District to provide dossing guard
services for the 1998 - 99 school year.
The roll call vote was Coundlmembers Davidson, Monroe, Stevens, Vizcocho, and Walters In favor.
Councihnember Bunting was absent. The motion passed.
1. Approval et Agreement re: lifeguard Services for the 1998 - 99 School Year
Annually, y, the Kodiak island Borough School District had contracted with the aty to provide lifeguard
services for school - sanctioned activities during the school year. By the terns of Memorandum of
Agreement No. 989- 049, the school district would pay the City 39,846 for those services.
Coundhnember Stevens MOVED, seconded by Councilmember Vzzcocho, to approve Memorandum
of Agreement No. 989.049 with the Kodiak Island Borough School District to provide lifeguard services
for the 1998 -99 school year.
The roll call vote was Counclknembers Davidson, Monroe, Stevens, Vizcocho, and Walters in favor.
Coundlmember Bunting was absent. The motion passed.
g. Approval of Agreement re: Engineering Services for Design of Harbor Reconstrucdon &
Improvements, Project No. 98.11
Proposals were solicited for design of the reconstruction of St. Paul Harbor and the design of
improvements to St. Herman Harbor. Strong community support advocated awarding the design work
to Peratrovich, Nottingham, and Drage, Inc. (PN&D), an a sole source basis. PN&D proposed to
prepare a harbor master plan that would dearhy define the scope of wort and config radon of the
harbor improvements for a fee not to exceed $57 ,000. PN&D Anther proposed to do the actual design
work, based on the scope of work outlined try the aty for a fee 01 3598,000. The City Engineer believed
the fees were reasonable and that PN&D was competent to perform the work. The City Manager
therefore recommended that a professional services agreement with PN&D be approved for the
amounts staged.
Councilmember Monroe MOVED, seconded by Councilmember Vizcocho, to authorize the Qty
Manager to execute a professional services agreement with Peratrovlch, Nottingham and Drage, Inc.,
18
6420
VI. NEW BUSINESS
August 0, 2001
a. Resolution No. 01 -21, Authorizing Payment of Fiscal Year 2002 Nonprofit Organization
Grants
Mayor Floyd read Resolution No. 01-21 by title. The City Manager developed a nonprofit grant
application fonn for FY'02 that provided an evaluation criteria based on nonprofit program services
that supplemented City services. The resolution reflected the Manager's funding recommendations
based on this criteria Current-year funding requests, including the amount recommended for the new
school crossing guard program, exceeded the $120,000 budgeted amount by approximately $4,000.
Therefore, the City Manager did not recommend funding to Hope Resources, Small World, and St.
Mary's School because those program services did not supplanent City services.
Councilmembers expressed appreciation to all local nonprofit organizations for their contributions to
the community and reiterated that because total grant awards were limited to one percent of the City's
general fund appropriations, awards were necessarily restricted to nonprofit organizations whose
programs most clearly supplemented existing City services.
Councilmember Walters MOVED, seconded by Councilmember Vizcocho, to adopt Resolution No.
01 -21.
The roll call vote was Councihnembers Davidson, Monroe, Stevens, Vizcocho, and Walters in favor.
Councilmamber Olsen was absent. The motion passed.
b. Authorlzation of Change Order No. 9 to the Wastewater Treatment Plant Upgrade, Project
No. 94-20
The Wastewater Treatment Plant Upgrade Project was completed, and numerous modifications
reviewed and approved by the City Engineer and Public Works Director needed to be reconciled in
order to close the project The total contract price for the project was $9,299,696, and Change Order
No. 9, totaling $97, 462.05, consolidated modifications implemented over the life of the project.
Councilmember Stevens MOVED, seconded by Councilmember Walters, to approve Change Order No.
9 to the Wastewater Treatment Plant Upgrade, Project No. 94-20, in the amount of 597,462.05, funds
to be expended from the Sewer Capital Improvement Fund, Waste Water Treatment Plant Account.
The roll call vote was Councilmenbes Davidson, Monroe, Stevens, Vizcocho, and Walters in favor.
Councilmember Olsen was absent. The motion passed.
c. Authorization of Change Order No. 3 to Mill Bay Road Pavement ReiabWtaduu, Project No.
00-17
Completion of the Mill Bay Road Pavement Rehabilitation project required quantities of pavement
planing, paving, and adjustments to manholes and valve boxes that exceeded quantities specified in the
original bid price of $ 848,496 and resulted in an additional cost of 529,906.26.
19
TO: Borough Mayor and Assembly Members
City Mayor and Council Members
FROM: Rick Gifford, Borough Manager
DATE: January 13, 2010
SUBJECT: Crossing Guard Program
KODIAK ISLAND
BOROUGH
OFFICE of the MANAGER
MEMORANDUM
Included with this memo is the Memorandum of Agreement for the School Crossing
Guard Program for the 2009 — 2010 School Year. This Agreement is between the
Kodiak Island Borough School District (KIBSD), the Salvation Army, the Kodiak Island
Borough (KIB) and the City of Kodiak (COK). The Agreement outlines the responsibility
of each organization.
The COK and the KIB contribute $12,000 each for a total of $24,000 towards this
program. The Salvation Army receives $6,000 for managing the program. Each non-
profit organization that volunteers to provide school crossing guards receives $10.00
per location per time period. There are five locations, so the maximum contribution to a
non - profit organization would be $100 per day for all locations and time period.
Currently the Salvation Army is unable to obtain enough volunteers to provide crossing
guards at each location. In fact, during the winter months, there are usually only three
Salvation Army personnel that are the crossing guards to three of the locations.
20
MEMORANDUM OF AGREEMENT
SCHOOL CROSSING GUARD PROGRAM
2009 — 2010 SCHOOL YEAR
The purpose of this Memorandum of Agreement (MOA) is to identify the general responsibilities of
each of the cooperating agencies in order to implement a school crossing guard program for the
2009 — 2010 school year.
Kodiak Island Borough School District will:
• Identify the locations school crossing guards are needed. These locations have been
identified as:
o Intersection of Birch Street and Mill Bay Road;
o Intersection of East Rezanof Drive and Benny Benson Drive;
o Intersection of East Rezanof Drive and Powell Avenue;
o Powell Avenue at Main School; and
o Intersection of Von Scheele Way and Mill Bay Road.
• Specify, to the Salvation Army, the hours and days school crossing guards are needed at
each identified location; and
• Permit storage of crossing guard equipment in schools.
Kodiak Island Borough will:
• Contribute up to $12,000 for the operation of the school crossing guard program; and
• Work to encourage the State of Alaska to install flashing school zone lights on Rezanof
Drive near its intersection with Benny Benson.
City of Kodiak will:
• Contribute up to $12,000 for the operation of the school crossing guard program;
• Contract with the Salvation Army (via this agreement) to manage the 2009 — 2010
school crossing guard program at a cost of $6,000;
• Pay contributions to designated non -profit organizations;
• Ensure adequate insurance coverage exists for the cooperating agencies and volunteers;
• Make available appropriate safety equipment; and
• Provide training for volunteer crossing guards through the Kodiak Police Department, as
requested by the Salvation Army.
Salvation Army will:
• Manage the 2009 — 2010 school crossing guard program, under contract (via this
agreement) with the City of Kodiak, including:
o Ensuring that volunteer crossing guards receive adequate training;
o Ensuring that volunteer crossing guards have access to appropriate safety
equipment;
o Ensuring that volunteers understand the locations and times they are to serve as
crossing guards; and
o Ensuring that volunteers are at each school crossing guard location during the
days students are in school.
• Receive funding for managing the 2009 — 2010 school crossing guard program ($2,000
per period — August through November; December through February; March through
June); and
21
• Document which non - profit organizations will receive contributions ($10.00 per location
per time period), by providing volunteer school crossing guards. The maximum
contribution is $100 per day for all locations/hours.
L
Kodiak`Islad Borc(ugh'School District
KodiakIsland
Attest' Borough C1 rrk
22
Sal ation Army
City of Kodi
Attest: City Clerk
0 CO Co 0 0
Rick Gifford, Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Gifford:
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
722 Mill Bay Road
Kodiak, AK 99615
(907) 481 -6202
On behalf of the Board of Education, thank you for the invitation to take part in the discussions
regarding a joint health insurance plan and the crossing guard issue at the joint work session
between Kodiak Island Borough and the City of Kodiak on Tuesday, January 19, 2010.
Unfortunately, due to time constraints and the enormity of items on their schedule, members of
the Board of Education will not be able to attend your January 19 joint work session.
At their January 9, 2010 Retreat, the Board of Education discussed the two items to be
considered at your joint work session involving Kodiak Island Borough School District. As a
result, the Board of Education concurred they have not received enough information from
Kodiak Island Borough or the City of Kodiak to justify the need for a joint health insurance plan.
The need for a joint health insurance plan must first be established by all parties involved and
followed by comprehensive research into all health insurance options available before a
feasibility study can be considered. In addition, the Board of Education unanimously agreed
Kodiak Island Borough and the City of Kodiak must retain primary responsibility for crossing
guards, as it is their belief that ensuring the safety of city streets, sidewalks and crosswalks does
not fall under the purview of Kodiak Island Borough School District.
The Board of Edtcation would be happy to discuss these issues at one of their upcoming work
sessions and invites both Kodiak Island Borough and the City of Kodiak to contact Bonnie Baker
to schedule the agenda item.
Sincerely,
cDonald
Superintendent
23
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24
MEMORANDUM
TO: Borough Mayor and Assembly Members
City Mayor and City Council Members
FROM: Aimee Kniaziowski, City Manager
DATE: January 13, 2009
RE: City Junk and Abandoned Vehicle Program
The purpose of the City's program is to remove junk and abandoned vehicles left on public
property, including those left in the travel portion of a road or within 10 feet of the road.
The City does not remove junk or abandoned vehicles from commercial property, including
store or apartment parking lots. There is a legal difference between junk and abandoned
vehicles and KPD must routinely make the determination. The City's Community Service
Officer investigates complaints and works with owners to educate them about their options,
especially if the vehicle meets the definition of an attractive nuisance which could pose a
danger to children.
The City's program is run by the Kodiak Police Department. The current budget (FY10) is
$60,000. Additional funding will be required to remove and dispose of vehicles during the
annual Spring Clean Up program. The program has disposed of 52 impounded vehicles to
date.
KPD takes the following steps when disposing of a vehicle:
✓ Abandoned vehicle identified, marked for removal
✓ Owner contacted to determine vehicle status
✓ Owner encouraged to handle vehicle on their own
✓ If unable to locate owner or responsible person, vehicle is impounded and held for
auction. $100 tow and from $100 -$400 storage
✓ Tow contractor is currently responsible for notice to owners, notice of auction, etc.
✓ If not sold at auction, vehicle is towed to disposal site. $100 tow + $100 processing
fee + $300 metal disposal
✓ Total average cost to City for disposal of 1 vehicle = $700
✓ Residents of both City and Borough are eligible to apply to the Borough through
KIB's program for disposal of junk vehicles they own or are on their property
27
TO: Borough Mayor and Assembly Members
City Mayor and Council Members
The program requires the following:
• Title to the vehicle;
KODIAKISLAND
BOROUGH
OFFICE of the MANAGER
MEMORANDUM
FROM: Rick Gifford, Borough Manager
DATE: January 13, 2010
SUBJECT: KIB Junk Vehicle Program
The Borough budgets $100,000 toward the removal of junk vehicles and other junk.
The money is spent in two ways: 1. Towing and 2. Metal disposal.
• An application (year, type, model and color of vehicle) from the owner of
the vehicle. The Borough does not haul any commercial vehicles. The application also
includes liability release language to protect the Borough;
• Guarantee that it is easy to hook up to the vehicle with a tow truck (has
tires, not blocked in, etc.); and
• Vehicle should be free of trash, wood and other miscellaneous items or it
will not be picked up.
This program has also been used to clean up metals and other junk found on Borough
land (as an example — shooting site toward White Sands Beach). Money from this
program has also been used to help fund free residential disposal of garbage during the
Spring Clean Up weekend.
28
0 (2 Co 0 0
Aimee Kniaziowski, Manager
City of Kodiak
710 Mill Bay Road
Kodiak, AK 99615
Dear Ms. Kniaziowski:
On behalf of the Board of Education, thank you for the invitation to take part in the discussions
regarding a joint health insurance plan and the crossing guard issue at the joint work session
between Kodiak Island Borough and the City of Kodiak on Tuesday, January 19, 2010.
Unfortunately, due to time constraints and the enormity of items on their schedule, members of
the Board of Education will not be able to attend your January 19 joint work session.
At their January 9, 2010 Retreat, the Board of Education discussed the two items to be
considered at your joint work session involving Kodiak Island Borough School District. As a
result, the Board of Education concurred they have not received enough information from
Kodiak Island Borough or the City of Kodiak to justify the need for a joint health insurance plan.
The need for a joint health insurance plan must first be established by all parties involved and
followed by comprehensive research into all health insurance options available before a
feasibility study can be considered. In addition, the Board of Education unanimously agreed
Kodiak Island Borough and the City of Kodiak must retain primary responsibility for crossing
guards, as it is their belief that ensuring the safety of city streets, sidewalks and crosswalks does
not fall under the purview of Kodiak Island Borough School District.
The Board of Education would be happy to discuss these issues at one of their upcoming work
sessions and invites both Kodiak Island Borough and the City of Kodiak to contact Bonnie Baker
to schedule the agenda item.
Superintendent
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education 6� s 910//
�
722 Mill Bay Road n 4 `'�
Kodiak, AK 99615 A • ,
(907) 481 -6202 ,' 4 1a'10 e,
I Recei
% i �ecative Qp Ve p
M City o f d t ,� j
pa ca
\ el, Kodrek ,d
e9 e'yztaz
31
Monthly Premium Cost
Employee Only
Child./ Children
Spouse
Spouse and Children (Family)
This is a summary of coverage's
State of Alaska Political Subdivis
Medical Benefits
Deductibles
Calendar Year
Physician Office Visit
Coinsurance
Most Medical Expenses
Second Surgical Opinions
Preoperative Testing
Outpatient Testing
Hospital Expenses
Chemical Dependency Treatment
Mental or Nervous Disorders
Mental and Nervous Disorders
Inpatient Calendar Year
Outpatient Calendar Year
Kodiak Island Borough
Employee MB TOTAL
86.10 587.70 673.80
163.93 1,089.39 1,25 3.32
198.91 1,300.33 1,499.24
274.33 1,803.29 2,077.62
POLITICAL SUBDIVISION HEALTH PLAN
BENEFIT SUMMARY
PLAN II
provided by the selected plan. Please refer to the Insurance Information Booklet for
ions.
$100 per person/ $300 per family
$10 per visit
80% of covered expenses
80% of covered expenses
80% of covered expenses
80% of covered expenses
80% of covered expenses
80% of covered expenses
50% of covered expenses
Please note: Services received at an out of network Hospital in Anchorage, AK or lower 48 states will be paid at
60% of covered expenses.
Out -of- Pocket Limit
After the deductible, the plan will pay the 80% coinsurance shown above until paid claims for an individual reach S4,900,
or, in other words, until out -of- pocket expenses for covered claims reach $980 (not including the deductible). After paid
claims reach $4,900, the plan will pay 100% of most covered medical expenses for that person for the remainder of the
calendar year. Expenses paid at a coinsurance different than 80% are not credited to this limit.
The out of pocket limit on hospital expenses is $1,960 per calendar year.
Benefit Maximums — Individual
Chemical Dependency Treatment
Inpatient and Outpatient Calendar Year Maximum 516,380
Inpatient and Outpatient Lifetime Maximum $32,750
21 days
25 visits
32
Prescription Drugs
The Plan pays normal plan benefits for a brand name drug after deductible.
Generic drugs are covered at 100% after deductible.
Mail Order Drugs up to a 90 day supply through Aetna Rx Home Delivery
Generic Drugs: You pay $10.00 up to a 90 day supply.
Brand Name Drugs: You pay $30.00 up to a 90 day supply.
Dental Benefits
Deductible
Individual Calendar Year (Class Il and 111 coml $50
Coinsurance
Class I (preventive) services 80%
Class II (restorative) services 80%
Class III (prosthetic) services 50%
Benefit Maximum
Individual Calendar Year 51,500
Vision Benefits
Coinsurance
Examinations 80%
Lenses 80%
Frames 80%
Benefit Maximums
Examinations 1 per calendar year
Lenses 2 per calendar year
Frames 1 set every 2 calendar years
Audio Benefits
Coinsurance
All Covered Services 80%
Benefit Maximum
Individual/3 consecutive calendar years $800
33
Monthly Premium Cost
Employee Only
Child/ Children
Spouse
Spouse and Children (Family)
Medical Benefits
Deductibles
Calendar Year
Emergency Room
Coinsurance
Outpatient Surgery
Outpaitent Diagnostic X -Ray and Lab
Pre - Admission Testing
Chemotherapy and Radiation Charges
Skilled Nursing Facility
Home Health Care
Home Infusion Therapy
Physician Services
Hospice Care
Ambulance Service
Speech Therapy
Occupational Therapy
Home Infusion Therapy
Mental and Nervous Disorders
Inpatient Calendar Year
Outpatient Calendar Year
Kodiak Island Borough School District
Employee KIBSD TOTAL
66.87 601.85 668.72
124.18 1,117.66 1,241.84
145.33 1,308.02 1,453.35
202.61 1,823.49 2,026.10
80% after deductible
Charges 80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
80% after deductible
Please note: Services received at an out of network provider will be paid at 60% of covered expenses.
Out -of- Pocket Limit, per calendar year
The plan will pay the percentage of covered charges designated until the following amounts of out -of- pocket payments are
reached, at which time the Plan will pay100% of the remainer of covered charges for the rest of the Calendar Year unless
stated otherwise.
Preferred Facililty $1000 per covered person
$3000 per family unit
Non - Preferred Facility Unlimited
$100 per person/ S300 per family
$75 per incident
Benefit Maximums -- Individual
Substance Abuse Treatment Limits
Inpatient and Outpatient Calendar Year Maximum $14,985
Inpatient and Outpatient Lifetime Maximum $28,985
15 days (preferred facility) , 6 days (non - preferred facility)
40 visits
34
Prescription Drugs
Pharmacy Option - 30 day supply
Formulary name brand drugs 520
Non - Formulary name brand drugs S30
Generic drugs S 10
Mail Order Prescription Drug Option - 90 day supply
Formulary name brand drugs 540
Non - Formulary name brand drugs 560
Generic drugs S20
lithe covered person requests a brand name drug when a generic equivalent is available, the Covered Person will pay the
brand name copayment and the difference in cost between the Generic Drug and the brand name drug. lithe Physician
has prescribed the brand name drug with "Dispence As Written" on the prescirption, the Covrered Person will pay only
the brand name copayment.
Dental Benefits
Deductible
Individual Calendar Year (Class B and C comb 550
Per Family Unit 5150
Coinsurance
Class A (preventive) services 100%
Class B (basic) services 80%
Class III (major) services 50%
Benefit Maximum
Individual Calendar Year (Class A,B and C) 52,000
Vision Benefits
Coinsurance
Examinations Up to 545.00 (after copayment)
Lenses Up to 5125.00 (after copayment)
Frames • Up to 547.00 (after copayment)
Benefit Maximums
Examinations 1 per calendar year
Lenses 1 per calendar year
Frames 1 set every 2 calendar years
Audio Benefits
Coinsurance
All Covered Services
80% after deductible
Benefit Maximum
Individual/3 consecutive calendar years 5400
35
City of Kodiak
Monthly Premium Cost Employee CITY TOTAL
Employee Only 528.83 528.83
Child/ Children 1,013.31 1,013.31
Spouse 1,209.16 1,209.16
Spouse and Children (Family) 1,693.36 1,693.36
** City pays monthly premlunu for employees and dependents (except temporary hires)
POLITICAL SUBDIVISION HEALTH PLAN
BENEFIT SUMMARY
PLAN III
This is a summary of coverage's provided by the selected plan. Please refer to the Insurance Information Booklet for
State of Alaska Political Subdivisions.
Medical Benefits
Deductibles
Calendar Year
Physician Office Visit
Coinsurance
Most Medical Expenses
Second Surgical Opinions
Preoperative Testing
Outpatient Testing
Hospital Expenses
Chemical Dependency Treatment
Mental or Nervous Disorders
$500 per person
$10 per visit
80% of covered expenses
80% of covered expenses
80% of covered expenses
80% of covered expenses
80% of covered expenses
80% of covered expenses
50% of covered expenses
Out-of-Pocket Limit
After the deductible, the plan will pay the 80% coinsurance shown above until paid claims for an individual reach $10,000,
or, in other words, until out -of- pocket expenses for covered claims reach $2,000 (not including the deductible). After paid
claims reach $10,000, the plan will pay 100% of most covered medical expenses for that person for the remainder of the
calendar year. Expenses paid at a coinsurance different than 80% are not credited to this limit.
Benefit Maximums — Individual
Chemical Dependency Treatment
Inpatient and Outpatient Calendar Year Maximum 812,475
Inpatient and Outpatient Lifetime Maximum 824,950
Mental and Nervous Disorders
Inpatient Calendar Year
Outpatient Calendar Year
21 days
25 visits
Prescription Drugs
The Plan pays normal plan benefits for a brand name drug after deductible.
Generic drugs are covered at 100% after deductible.
Mail Order Drugs up to a 90 day supply through Aetna Rx Home Delivery
Generic Drugs: You pay $10.00 up to a 90 day supply.
Brand Name Drugs: You pay $30.00 up to a 90 day supply.
36
Dental Benefits
Deductible
Individual Calendar Year (Class II and III coml 550
Coinsurance
Class I (preventive) services 80%
Class 11 (restorative) services 80%
Class 111 (prosthetic) services 50%
Benefit Maximum
Individual Calendar Year S1,500
Vision Benefits
Coinsurance
Examinations 80%
Lenses 80%
Frames 80%
Benefit Maximums
Examinations 1 per calendar year
Lenses 2 per calendar year
Frames I set every 2 calendar years
Audio Benefits
Coinsurance
All Covered Services 80%
Benefit Maximum
Individual/3 consecutive calendar years $800
37
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38
TO: Borough Mayor and Assembly Members
City Mayor and Council Members
FROM: Rick Gifford, Borough Manager
DATE: January 13, 2010
SUBJECT: Painting of Near Island Bridge
KODIAKISLAND
BOROUGH
OFFICE of the MANAGER
MEMORANDUM
The Borough Assembly inquired of the Alaska Department of Transportation (ADOT)
when they might be painting the Near Island Bridge. ADOT's response was that it
would be "unlikely in the near future due to limited maintenance funds. Currently not
scheduled for repainting. Bridgework being done based on safety rather than cosmetic
concerns."
ADOT estimates that it might cost approximately $10 million to sandblast and paint the
bridge. There is no federal funding available for maintenance; therefore any funding
would need to be from the State General Fund.
41