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2010-01-21 Regular Meeting
Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, January 21, 2010, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS A. Employee Longevity Award 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2010 -01A Amending Ordinance No. 2010 -01 Fiscal Year 2010 Budget by Amending Budgets to Account For Various Revenues That are Over Budget, Provide for Additional Expenditures, Budget New Projects, Accept Grants, and Move Funds Between Projects. B. Ordinance No. FY2010 -06 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Repealing Chapter 2.135 Arts Council Advisory Committee. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Contracts 1. Contract No. FY2010 -27 Island -Wide Transportation Feasibility Study. B. Resolutions 1. Resolution No. FY2010 -22 Supporting Senior Citizens of Kodiak, Inc. Legislative Capital Requests. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2 2. Resolution No. FY2010 -23 Adopting the Kodiak Island Borough Strategic Plan for the Years 2010 -2014. 3. Resolution No. FY2010 -24 Supporting the Candidacy of Mr. Donald Fox to a Seat on the Alaska Department of Fish and Game (ADF &G) Board of Game. C. Ordinances for Introduction — None. D. Other Items — None. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Monashka Bay Road Service District Spring Walk Around of May 16, 2009. 2. Parks and Recreation Committee Regular Meeting of December 8, 2009. 3. Planning and Zoning Commission Regular Meeting of November 18, 2009. 4. Womens Bay Service Area Board Regular Meetings of November 10, 2009 and December 8, 2009. B. Reports 1. Kodiak Island Borough November 2009. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2 TITLE: Ordinance No. FY2010 -01A Amending Ordinance No. 2010 -01 Fiscal Year 2010 Budget by Amending Budgets to Account for Various Revenues That are Over Budget, Provide for Additional Expenditures, Budget New Projects, Accept Grants, and Move Funds Between Projects. SUMMARY: This ordinance does the following: • Reduces the budget for Real and personal property taxes by $158,000 in the General Fund budget. • Increase State Raw Fish tax by $239,575 in the General Fund Budget. • Moves $72,000 from the General Fund to the Building and Grounds Fund to cover the expenses of a failed oil tank at the Chiniak School. • Adds $3,648 to the Child Care assistance department. This is to adjust our budget to the FY 10 budget provided by the State of Alaska. • Increases Fund 410, Borough Capital Projects, by $309,366 to account for receipt of the Exxon Claim Settlement check. • Moves available balances in some projects in Funds 410 (Borough Capital Projects), 420 (GO Bond Projects), and 430 (State Capital Grants) to other projects in Funds 410,420, and 430. • Sets up a new fund called Capital Projects to account for new capital projects. • Sets up a new Fund to account for the KHS Renovation and Addition Project. • Budgets $50,000 for the Energy Block Grant. • Accepts an $480,O00 $225,000 State of Alaska Homeland Security and Emergency Management grant. • Accepts a $240,000 Federal Economic Stimulus Grant. FISCAL NOTES: See attached. Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 21, 2010 REGULAR MEETING J RECOMMENDED MOTION: Move to adopt Ordinance No. FY2010 -01A. ITEM NO: 9.A Introduced by: Borough Manager Requested by: Borough Manager 1 SUBSTITUTED VERSION Drafted by: Finance Director Introduced: 01/07/2010 2 Public Hearing: 01/21/2010 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2010 -01A 7 8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 9 AMENDING ORDINANCE NO. FY2010 -01 FISCAL YEAR 2010 BUDGET BY 10 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER 11 BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW PROJECTS, 12 ACCEPT GRANTS AND MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, General Fund real and personal tax proceeds will be $158,000 Tess than 15 budgeted; and 16 17 WHEREAS, raw fish tax is $239,575 more than budgeted; and 18 19 WHEREAS, the General Fund needs to move $72,000 to the building and grounds fund to pay 20 for the cost of the oil cleanup at the Chiniak School; and 21 22 WHEREAS, the State of Alaska Grant for Child care assistance was $3,648 more than 23 originally budgeted; and 24 25 WHEREAS, the Borough received $309,466 from the Exxon Claim Settlement to be deposited 26 in Fund 410, Borough Capital Projects; and 27 28 WHEREAS, the proceeds from the State Seismic Reimbursement and associated projects will 29 be moved from Fund 410 (Borough Capital Projects) to Fund 450 (Capital Projects); and 30 31 WHEREAS, available balances in some projects in Fund 410 (Borough Capital Projects) will 32 be moved to other projects needing additional funding in Fund 410; and 33 34 WHEREAS, available balances in some projects in Fund 420 (GO Bond Projects) will be 35 moved to other projects needing additional funding in Fund 420; and 36 37 WHEREAS, available balances in some projects in Fund 430 (State Capital Grants) will be 38 moved to other projects needing additional funding in Fund 430; and 39 40 WHEREAS, the Borough recognizes a $76,310,000 bond issue for the new High School and 41 the new project will be named KHS Renovation and Addition; and 42 43 WHEREAS, the Borough received a $50,000 Energy block Grant from the US Department of 44 Energy; and 45 46 WHEREAS the Borough expects to receive $4-80 $225,000 grant from the State of Alaska 47 Homeland Security and Emergency Management to build new Warning Sirens for four villages ; 48 and 49 50 51 52 Kodiak Island Borough Ordinance No. FY2010 -01(A) Page 1 of 2 53 54 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 55 BOROUGH THAT: 56 57 Section 1: This ordinance is not of a general application and shall not be codified. 58 59 Section 2: The FY2010 budget will be amended per the attached 9 page schedule. 60 61 Section 3: The Borough accepts a $180,000 $225,000 grant from the State of Alaska Homeland 62 Security and Emergency Management to build new Warning Sirens for four villages 63 and authorizes the Manager to sign. 64 65 Section 4: The Borough accepts a Federal economic stimulus grant and authorizes the 66 Manager to sign. 67 68 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 69 THIS DAY OF 2010 70 71 72 KODIAK ISLAND BOROUGH 73 74 75 76 Jerome M. Selby, Borough Mayor 77 78 ATTEST: 79 80 81 82 Nova M. Javier, MMC, Borough Clerk 83 Kodiak Island Borough Ordinance No. FY2010 -01(A) Page 2 of 2 Fund 100 General Fund Revenues: Property Tax 9,586,658 9,428,750 157,908 (158,000) 9,428,658 Boat & Motor Vehicle Tax 300,000 99,097 200,903 (27,000) 273,000 Payment in Lieu of Taxes 1,217,000 25,445 1,191,555 1,217,000 Severance Taxes 1,432,600 520,822 911,778 1,432,600 Penalties & Int on tax 175,000 42,996 132,004 175,000 Licenses and Permits 66,250 47,652 18,598 66,250 Federal Shared Revenue 350,075 350,075 350,075 Temporary Fiscal Relief 966,706 748,189 218,517 - 966,706 Raw Fish Tax 1,100,000 1,339,575 (239,575) 239,575 1,339,575 Raw Fish Tax - Offshore 50,000 2,762 47,238 - 50,000 Other State Revenue 26,000 26,000 26,000 Fines 500 125 375 500 Interest Eamings 105,000 56,348 48,652 105,000 Miscellaneous 25,500 6,778 18,722 - 25,500 Use of Fund Balance 1,261,581 - 1,261,581 17,425 1,279,006 Sale of Fixed Assets - - Transfer In Total 16,662,870 12,318,539 4,344,331 72,000 16,734,870 Expenditures: Borough Assembly 184,460 50,752 133,708 184,460 Borough Manager 387,587 156,361 231,226 387,587 Borough Clerk 468,174 171,280 296,894 468,174 Borough Attorney 128,000 24,353 103,647 128,000 Finance Department 774,940 273,288 501,652 774,940 Management Information Services 748,430 240,925 507,505 748,430 Assessing Department 484,788 121,837 362,951 484,788 Engineering/ Facilities Dept 144,668 66,871 77,797 144,668 Community Development 856,792 254,710 602,082 856,792 Building Official 153,778 9,864 143,914 153,778 Economic Development 75,000 22,000 53,000 75,000 General Administration 298,800 150,785 148,015 298,800 Parks and Recreation 31,000 31,000 31,000 Emergency Preparedness 8,800 5,261 3,539 8,800 School District Support 11,308,619 4,246,286 7,062,333 11,308,619 Health and Sanitation 268,000 265,626 2,374 268,000 Animal Control 82,500 42,063 40,437 82,500 Culture and Recreation 111,034 65,683 45,351 111,034 Colledge and Libraries 93,000 72,000 21,000 93,000 Transfers Out 49,500 - 49,500 72,000 121,500 Total 16,657,870 6,239,945 10,417,925 72,000 16,729,870 Fund 205 Child Care Assistance Program - Revenue 101,148 73,596 27,552 3,648 104,796 Expenditures 101,148 39,845 61,303 3,648 104,796 Fund 210 Land Sales - - Revenue 185,313 60,106 125,207 185,313 Expenditures 185,313 78,486 106,827 185,313 Ordinance No. FY2010 -01A FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget 1 Backup Info FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget Fund 220 Buildings and Grounds - Revenues - Revenues 576,556 241,875 334,681 - 576,556 Transfers in 238,000 238,000 72,000 310,000 Interest Eamings 1,566 (1,566) - Use of Fund Balance 207,205 - 207,205 207,205 Total Revenues 1,021,761 243,441 778,320 72,000 1,093,761 Expenditures - Borough Building 588,137 144,435 443,702 588,137 MHC Apartments 10,000 2,905 7,095 10,000 School Buildings 310,000 158,292 151,708 310,000 School Buildings Major Repairs 25,588 52 25,536 25,588 Parks 42,036 4,872 37,164 - 42,036 Chiniak School 36,000 4,864 31,136 72,000 108,000 Various Buildings 10,000 20 9,980 - 10,000 Total Expenditures 1,021,761 315,440 706,321 72,000 1,093,761 Fund 230 Coastal Management Revenues 24,000 5,223 18,777 24,000 Expenditures 24,000 7,574 16,426 24,000 Fund 234 L.E.P.C. Revenues 33,800 2,489 31,311 33,800 Expenditures 33,800 4,442 29,358 33,800 Expenditures -LEPC 33,800 4,442 29,358 33,800 Fund 240 Womens Bay Road Service Revenues 148,514 215,603 (67,089) 148,514 Expenditures 148,514 32,559 115,955 148,514 Fund 242 Service District No. 1 Revenues 291,500 329,242 (37,742) 291,500 Expenditures 291,500 21,841 269,659 291,500 Fund 243 Service Area No. 2 Revenues 100 30 70 100 Expenditures 100 100 100 Fund 244 Monaska Bay Road District Revenues 52,000 52,569 (569) 52,000 Expenditures 52,000 3,788 48,212 52,000 Fund 246 Bay View Road Service Area Revenues 11,265 11,081 184 11,265 Expenditures 11,265 1,331 9,934 11,265 Fund 250 Fire Protection Area No. 1 Revenues 443,716 469,721 (26,005) 443,716 Expenditures 443,716 122,303 321,413 443,716 Fund 252 Womens Bay Fire Department Revenues 95,560 77,698 17,862 95,560 Expenditures 95,560 35,387 60,173 95,560 Fund 254 KIB Airport Fire District Revenues 13,620 13,947 (327) 13,620 Expenditures 13,620 28 13,592 13,620 Ordinance No. FY2010 -01A 2 Backup Info FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget Fund 260 Woodland Acres Street Lights - Revenues 8,400 10,334 (1,934) 8,400 Expenditures 8,400 1,700 6,700 8,400 Fund 261 Trinity Islands Lighting Dist. Revenues 3,920 4,406 (486) 3,920 Expenditures 3,920 589 3,331 3,920 Fund 262 Mission Lake Tide Gate Revenues 3,700 3,882 (182) 3,700 Expenditures 3,700 673 3,027 3,700 Fund 263 Trinity Islands Paving Dist. Revenues 17,200 16,356 844 17,200 Expenditures 17,200 35 17,165 17,200 Fund 276 Facilities Fund - Revenues 1,297,000 180,131 1,116,869 1,297,000 Expenditures/Transfers Out: - Building Insurance 202,000 202,000 202,000 Debt Service 595,000 595,000 595,000 Capital Projects Fund 495 Capital Projects Fund 430 500,000 500,000 500,000 Contingencies - - Contengencies - inflation proofing Total Expenditures 1,297,000 1,297,000 1,297,000 Fund 277 Tourism Development - Revenues 101,000 42,634 58,366 101,000 Expenditures 101,000 36,621 64,379 101,000 Fund 290 Fern Fuller Trust - Revenues 75,150 3,177 71,973 75,150 Expenditures 75,150 3,152 71,998 75,150 Fund 300 Debt Service Revenues - State Debt Reimbursement 2,152,530 536,093 1,616,437 2,152,530 Interest Eamings 1,000 698 302 1,000 Other - 67 (67) - Transfers in - - General Fund - Education 1,328,269 1,328,269 1,328,269 General Fund - Health Facilities Fund 595,000 595,000 595,000 Hospital Fund - - - Bond Premium Proceeds of long term debt Use of fund balance Total Revenues 4,076,799 536,858 3,539,941 4,076,799 Expenditures - Expenditures-School Debt 3,326,026 895,089 2,430,937 3,326,026 Expenditures - Hospital Debt 744,169 42,374 701,795 744,169 Expenditures- Karluk Loans 6,604 - 6,604 6,604 Total Expenditures 4,076,799 937,463 3,139,336 4,076,799 Ordinance No. FY2010 -01A 3 Backup Info Capital Projects Fund 410 - Borough Capital Projects: Revenues: Interest Eamings 304,898 304,898 304,898 Contributions for BMX track 39,670 39,670 39,670 State Grant 545,508 545,508 545,508 State Seismic Reimbursement 3,236,143 3,236,143 - (3,236,143) - Loan to Bayside - 1,537,426 1,537,426 Exxon claim settlement monies 309,466 309,466 Miscellaneous - - Total Revenues 4,126,219 3,236,143 890,076 (1,389,251) 2,736,968 Operating Transfers In: General Fund 427,352 427,352 427,352 Building and Grounds Fund 50,000 50,000 50,000 Bayside Fire Department 448,800 448,000 800 448,800 Facilities Fund 1,434,384 1,322,384 112,000 1,434,384 Fund 310 160,530 160,530 - 160,530 Fund 420 2,843,751 2,843,751 2,843,751 Total Operating Transfers In 5,364,817 4,774,665 590,152 5,364,817 Use of Fund Balance Total Revenues Ordinance No. FY2010 - 01A FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget 9,491,036 8,010,808 1,480,228 (1,389,251) 8,101,785 Projects: 85 Village Metals 150,000 121,257 28,743 150,000 146 BMX Bike Trail 94,670 85,242 9,428 94,670 174 Bayside Storage Addition & Engine Bay 426,800 854,317 (427,517) 1,784,426 2,211,226 00102 Bayside Underground Electrical 22,000 22,000 (22,000) - 03105 Northstar School road /parking lot design 55,000 55,000 55,000 03110 Borough Building emergency generator 2,353 2,353 - 2,353 03120 WB Comm Plan Revision 33,380 22,392 10,988 33,380 05022 KMS Seismic Upgrade 410/523 2,700,000 4,093,959 (1,393,959) 2,700,000 05023 Peterson Seismic Upgrade 717,016 717,016 717,016 05025 High School Gym Seismic 50,000 6,860 43,140 50,000 07015 High School kitchen floor 12,323 12,323 - 12,323 07017 Hospital Solarium 25,000 25,000 25,000 08001 Kodiak Middle School Asbestos Abatement 182,000 312,034 (130,034) 130,040 312,040 08002 Main elementary Asbestous abatment 32,800 39,337 (6,537) 6,540 39,340 08003 HS Soil Remediation 497,000 468,788 28,212 (39,850) 457,150 08004 Computer Assisted Mass Appraisal and Collection Prg 400,000 340,689 59,311 400,000 08010 Lilly Dr. 49,229 (49,229) - 09001 Upgrade to NWS 184,530 134,263 50,267 184,530 09011 Auditorium Roof 936,490 - 936,490 (936,490) - 09012 Phase 11 KHS Soil Remediation 319 (319) 100,000 100,000 10000 High School Parking Lot Paving 486,486 486,486 (486,486) 09013 High School Fire Alarms 243,933 243,933 (243,933) 09014 High School Boiler Gun Units 124,800 124,800 (124,800) 09015 Demo Old Chiniak School 104,000 104,000 (104,000) 09016 Akhiok Sewer Line 72,800 7,290 65,510 (72,800) 09017 East Close(in place) & Replace UST 66,194 66,194 (66,194) 09018 Middle School Close(in place) & Replace UST 66,194 66,194 (66,194) 09019 Boro. Build.Power Distribution Panels 55,561 55,561 (55,561) 09020 Main Roof 50,059 50,059 (50,059) 09021 Boro. Build. Sidewalk and Handrail Repairs 43,407 43,407 (43,407) 09022 Boro. Build. Lighting 20,835 20,835 (20,835) Transfer to Fund 420 933,009 933,009 (933,009) Tranfer to Fund 430 390,000 390,000 390,000 Transfer to Fund 450 - - 4 Backup Info Other Projects Total Borough Projects FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget 312,396 - 312,396 312,396 9,491,036 7,292,668 2,198,368 (1,244,612) 8,246,424 Fund 420 -GO Bond Projects: Revenues: Interest Eamings 3,633,918 3,261,164 372,754 3,633,918 Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 9,302,760 Proceeds from bond 2004B Bond Issue 11,050,000 11,050,000 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 8,000,000 Tranfer in from Fund 410 933,009 933,009 933,009 32,919,687 32,546,933 372,754 32,919,687 Projects: - 03119 New Swimming Pool 14,595,000 13,548,533 1,046,467 (800,000) 13,795,000 04101 Old Harbor Gym/Voc Ed renovation 3,184,143 644,793 2,539,350 158,240 3,342,383 04102 Larsen Bay School floor repair 339,883 9,535 330,348 339,883 04103 Ouzinkie Gym renovation 2,933,305 3,135,376 (202,071) 418,000 3,351,305 05002 Evacuation Center earthquake evaluation 500,000 339,211 160,789 - 500,000 05009 Kodiak Middle School concrete repair 237,918 88,517 149,401 237,918 05010 Kodiak High School asbestos & floor covering 304,704 221,660 83,044 (83,044) 221,660 05011 District -wide floor covering replacement 728,708 876,886 (148,178) 188,178 916,886 05012 Kodiak High School heating and ventilation 250,000 216,336 33,664 250,000 05013 Kodiak High School insulation and windows 596,020 4,441 591,579 (591,579) 4,441 05014 Kodiak High School and Middle School roof repair 600,000 1,410,708 (810,708) 820,820 1,420,820 05015 High School Voc ed /pool redaimation 4,840,788 98,609 4,742,179 (726,589) 4,114,199 05016 East School heating and ventilation 520,000 563,712 (43,712) 101,372 621,372 05017 Leaming Center renovation 27,467 5,296 22,171 (27,467) 09004 Kodiak High School Master Plan 420 -513 124,752 (124,752) 124,752 124,752 09005 KHS Old Pool Roof & HVAC Renovation 526,005 (526,005) 726,569 726,569 KMS Seismic Upgrade, Phase II - - - Ouzinkie Sprinkler System 330,000 330,000 (330,000) Ouzinkie Generator Replacement 88,000 88,000 (88,000) - Transfers to Project 05022 Fund 410 2,700,000 2,700,000 2,700,000 Transfers to Project 05023 Fund 410 143,751 143,751 - 143,751 Contingencies - - 108,748 108,748 32,919,687 21,814,370 11,105,317 - 32,919,687 Fund XXX - High School Renovation and Additions Revenues Sale of Bonds 76,310,000 76,310,000 Interest Eamings 250,000 250,000 Total Reveneus 76,560,000 76,560,000 Projects High School Renovation and Additions 76,560,000 76,560,000 Total 76,560,000 76,560,000 Ordinance No. FY2010 -01A 5 Backup Info Fund 430 -State Capital Grant Projects: Revenues: Anton Larsen Bay Boat Ramp 560,000 06006 Road Service Area Rehab and paving 2,500,000 Homeland Security 17,733 06007 ADF & G Building Design 1,500,000 05022 KMS Seismic Upgrade 410/523 938,633 05026 HS Library Wing Seismic Retrofit 465,618 07001 Area Wide School Equipment and Supplies 70,000 07003 Island Lake Trail 48,000 07004 Larsen Bay Equipment 70,000 07006 Port Lions Community Workshop 10,000 07008 School Facilities Seismic Repairs 910,000 07009 Tsunami Siren, Upgrades & Additions 100,000 07010 ADF & G Near Island Facility 500,000 07011 Ouzinkie Dock Replacement 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 East Elementary School Siesmic Upgrade 138,606 School District Computer Grant 70,000 08007 Kodiak Middle School Playground Equipment 10,000 08008 Near Island Fish and Game Building 950,000 08009 FireSprinklers Seismic Upgrade - 08011 Non - Structural Seismic Upgrades for Kodiak Schools - N 132,249 08012 Non - Structural Seismic Upgrades for Kodiak Schools- B 75,490 08014 Areawide School Supplies & E 130,000 09002 Alaska Safe Routes to School 09003 Public Safety lnteroperable Communications 09007 Denali Grant 125,000 09007 DOT Grant 100,000 10023 Energy Block Grant US Dept of Energy r0000c Village Waming Sirens Tranfers in from General Fund Transfers in from fund 410 526,350 Anton Larson Boat Ramp 60,000 Dingell- Johnson Contribution 140,000 Interest eaming Total Revenues Ordinance No. FY2010 -01A FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget This was 180,000 11,026,023 11,026,023 560,000 560,000 2,500,000 2,500,000 17,733 17,733 1,500,000 1,500,000 938,633 938,633 465,618 465,618 70,000 70,000 48,000 48,000 70,000 70,000 10,000 10,000 910,000 910,000 100,000 100,000 500,000 500,000 570,000 570,000 308,344 308,344 138,606 138,606 70,000 70,000 10,000 10,000 950,000 950,000 - 48,656 48,656 132,249 38,952 171,201 75,490 75,490 130,000 130,000 70,320 70,320 125,000 125,000 100,000 100,000 50,000 50,000 225,000 225,000 260,000 260,000 526,350 526,350 60,000 60,000 140,000 140,000 Projects: 177 Anton Larsen Bay Boat Ramp 896,350 885,007 11,343 05019 Homeland Security 17,733 17,733 (3,300) 05022 KMS Seismic Upgrade 410/523 938,633 938,633 05026 HS Library Wing Seismic Retrofit 465,618 645,292 (179,674) 197,216 06006 Road Service Area Rehab and paving 2,500,000 1,022,088 1,477,912 06007 ADF & G Building Design 1,500,000 129,691 1,370,309 1,482,345 07001 Area Wide School Equipment and Supplies 70,000 70,000 - 07003 Island Lake Trail 48,000 4,194 43,806 07004 Larsen Bay Equipment 70,000 55,259 14,741 07006 Port Lions Community Workshop 10,000 10,000 - 07007 School District Computer Grant 70,000 - 70,000 07008 School Facilities Seismic Repairs 1,300,000 - 1,300,000 07009 Tsunami Siren, Upgrades & Additions 100,000 16,612 83,388 07010 ADF & G Near Island Facility 500,000 - 500,000 (500,000) 07011 Ouzinkie Dock Replacement 570,000 461,653 108,347 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 318,969 (10,625) 10,900 319,244 07014 East Elementary School Siesmic Upgrade 138,606 150,678 (12,072) 25,916 164,522 08007 Kodiak Middle School Playground Equipment 10,000 7,765 2,235 - 10,000 08008 Near Island Fish and Game Building 950,000 - 950,000 (950,000) - 3,077 3,077 696,005 11, 722,028 896,350 14,433 938,633 662,834 2,500,000 2,982,345 - 70,000 48,000 70,000 10,000 70,000 1,300,000 100,000 6 Backup Info 08009 FireSprinklers Seismic Upgrade 08011 Non - Structural Seismic Upgrades for Kodiak Schools - N 08012 Non - Structural Seismic Upgrades for Kodiak Schools- B 08014 Areawide School Supplies & E 09002 Alaska Safe Routes to School 09003 Public Safety Interoperable Communications 10023 Energy Block Grant US Dept of Energy 09007 Island Wide Transportation Study xxxxx Village Waming Sirens Total Expenditures Fund 450 Capital Projects Revenues State Seismic Reimbursement Total Reveneus 09011 Auditorium Roof 10000 High School Parking Lot Paving 09013 High School Fire Alarms 09014 High School Boiler Gun Units 09015 Demo Old Chiniak School 09016 Akhiok Sewer Line 09017 East Close(in place) & Replace UST 09018 Middle School Close(in place) & Replace UST 09019 Boro. Build.Power Distribution Panels 09020 Main Roof 09021 Boro. Build. Sidewalk and Handrail Repairs 09022 Boro. Build. Lighting Contingencies Transfer to Fund 420 Total Expenditures Ordinance No. FY2010 -01A FY2010 Original Budget 132,249 75,490 130,000 225,000 As of 10/31/2009 41,857 146,491 2,984 84,339 This was 180,000 11,026,023 4,052,879 6,973,144 7,290 7,290 Balance (41,857) (14,242) 72,506 45,661 225,000 (7,290) (7,290) Budget Adjustments 48,656 38,952 (154,680) 50,000 225,000 225,000 696,005 Revised Budget 48,656 171,201 75,490 130,000 70,320 50,000 225,000 225,000 11,722,028 3,236,143 3,236,143 3,236,143 3,236,143 936,490 936,490 486,486 486,486 243,933 243,933 124,800 124,800 104,000 104,000 72,800 72,800 66,194 66,194 66,194 66,194 55,561 55,561 50,059 50,059 43,407 43,407 20,835 20,835 32,375 32,375 933,009 933,009 3,236,143 3,236,143 7 Backup Info FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget Fund 490 Landfill Capital Projects Landfill Closeout/Leachate Treatment 3,000,000 2,544,897 455,103 3,000,000 165 Landfill Closeout/Leachate Treatment 3,000,000 2,989,140 10,860 3,000,000 Fund 495 Hospital Capital Projects Hospital 700,000 390,000 310,000 700,000 Providence 325,000 325,000 325,000 Grant 180,000 180,000 180,000 From Facilities Fund 397,540 397,540 397,540 Interest earnings 17,577 (17,577) Denali Commission 1,802,347 1,802,347 1,802,347 Rasmusson 750,000 750,000 750,000 Murdock 250,000 250,000 250,000 Denali Match 125,000 125,000 125,000 Kodiak Foundation 30,000 30,000 30,000 Denali ANTHC 125,000 125,000 125,000 USDA Loan 900,000 900,000 900,000 USDA Grant 105,000 105,000 105,000 Providence 281,943 281,943 281,943 From General Fund 295,000 295,000 295,000 From Facilities Fund 125,000 125,000 125,000 Total Revenues 6,391,830 1,225,117 6,391,830 03112 Hospital access and parking, Phase I & II 1,687,540 1,643,521 44,019 40,000 1,727,540 05021 CHC architural Engineering 4,337,347 4,193,856 143,491 241,943 4,579,290 09010 Care Center Design 85,000 785 84,215 85,000 XXXXX Foundation - new clinic - - xxxxx Providence Leasehold Improvement 281,943 281,943 (281,943) - Total Expenditures 6,391,830 5,838,162 553,668 6,391,830 Fund 530 Solid Waste Collection/Disposal Revenues - Waste Collection 2,845,700 989,205 1,856,495 2,845,700 Waste Disposal 1,167,952 1,432,274 (264,322) 1,167,952 Total Revenues 4,013,652 2,421,479 1,592,173 4,013,652 Expenditures Waste Collection 1,605,000 264,030 1,340,970 1,605,000 Waste Disposal 2,408,652 770,547 1,638,105 2,408,652 Total Expenditures 4,013,652 1,034,577 2,979,075 4,013,652 Fund 540 Hospital Enterprise Fund Revenues: Interest Eamings 2,500 4,186 (1,686) 2,500 Providence Hospital Lease 720,000 60,000 660,000 720,000 Transfer in from Fem Fuller 66,500 66,500 66,500 Use of Retained Eamings 669,180 669,180 669,180 Total Revenues 1,458,180 64,186 1,393,994 1,458,180 Expenditures and Transfers: Expenditures 1,458,180 1,711 1,456,469 1,458,180 Total Expenditures 1,458,180 1,458,180 1,458,180 Ordinance No. FY2010 -01A 8 Backup Info FY2010 Original As of Budget Budget 10/31/2009 Balance Adjustments Revised Budget Fund 555 - Kodiak Fisheries Research Center Revenues 2,182,572 582,269 1,600,303 2,182,572 Expenditures Research Facility 2,139,372 245,073 1,894,299 2,139,372 Dorm Facility 43,200 8,583 34,617 43,200 2,182,572 253,656 1,928,916 2,182,572 Fund 560 - Telephone 911 Service Revenues 70,320 5,522 64,798 Expenditures 70,320 1,395 68,925 Ordinance No. FY2010 -01A 9 Backup Info 70,320 70,320 TITLE: Ordinance No. FY2010 -06 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Repealing Chapter 2.135 Arts Council Advisory Committee SUMMARY: This ordinance repeals Chapter 2.135 Arts Council Advisory Committee from the Kodiak Island Borough Code. At the time the committee was formed, they were to serve in an advisory capacity to the Mayor in the administration of the Kodiak Arts Council enterprise fund. This fund no longer exists; therefore, the services of this committee are no longer needed. FISCAL NOTES: N/A Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 21, 2010 REGULAR MEETING RECOMMENDED MOTION: Move to adopt Ordinance No. FY2010 -06. ITEM NO: 9.B Introduced by: Borough Clerk Requested by: Borough Clerk 1 Drafted by: Borough Clerk Introduced: 01/07/2010 2 Public Hearing: 01/21/2010 3 Adopted: 4 KODIAK ISLAND BOROUGH 5 ORDINANCE NO. FY2010 -06 6 7 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 8 AMENDING THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES 9 TITLE 2 ADMINISTRATION AND PERSONNEL, REPEALING CHAPTER 2.135 ARTS 10 COUNCIL ADVISORY COMMITTEE 11 12 WHEREAS, the existing Arts Council Advisory Committee was adopted as a recognized 13 committee of the Assembly in 1995; and 14 15 WHEREAS, at the time the committee was formed to serve in an advisory capacity to the 16 Mayor in the administration of an Arts Council enterprise fund; and 17 18 WHEREAS, active participation in the enterprise fund no longer exists; and 19 20 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 21 BOROUGH THAT: 22 23 Section 1: This ordinance is of a general and permanent nature and shall become a part of 24 the Kodiak Island Borough Code of Ordinances. 25 26 Section 2: The Kodiak Island Borough Code of Ordinances Title 2, Chapter 2.135 is hereby 27 repealed as follows. 28 29 Title 2 30 ADMINISTRATION AND PERSONNEL 31 Chapters: 32 2.05 Bonding of Officers and Employees 33 2.10 Appointment of Officers, Commissions, and Committees 34 2.15 Personnel 35 2.20 Borough Mayor 36 2.25 Borough Assembly 37 2.30 Rules of the Assembly 38 2.35 Conflict of Interest 39 2.40 Records Management 40 2.45 Borough Manager 41 2.50 Borough Clerk 42 2.55 Engineering and Facilities Department 43 2.60 Resource Management Officer 44 2.65 Borough Attorney 45 2.70 Finance Department 46 2.75 Assessing Department 47 2.80 Community Development Department 48 2.85 Management Information Systems Department 49 2.90 Building Official 50 2.95 Fire Department 51 2.100 Boards, Committees, and Commissions Kodiak Island Borough Ordinance No. FY2010 -06 Page 1 of 3 52 2.105 Planning and Zoning Commission 53 2.110 Emergency Services 54 2.115 Kodiak Economic Development Commission 55 2.120 Parks and Recreation Committee 56 2.125 Architectural /Engineering Review Board 57 2.130 Airport Advisory Committee 58 59 2.140 Kodiak Area Transit System Advisory Committee 60 2.145 Solid Waste Advisory Board 61 62 Chapter 2.135 63 64 65 66 67 68 69 Sestiens 2.135.020 Term Compensation. .! •• • 70 71 . 72 73 74 75 76 77 78 79 . 80 81 82 83 84 85 86 87 88 89 90 91 92 93 Baranof Productionc, Inc., D.B.A. Kodiak Artc Council board of diroctorc shall have an 02 §8, 1998; Ord. 06 16 §2, 1906; Ord. 05 08 §2, - - - ••- - - • • agoncioc. All fundc will bo ucod to pay tho cost of a porsonal sorvicos contract and 94 95 Kodiak Island Borough Ordinance No. FY2010 -06 Page 2 of 3 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 ATTEST: 116 117 118 119 Nova M. Javier, MMC, Borough Clerk acsombly. [Ord. 08 02 §8, 1008; Ord. 95 08 §2, 1995. Kodiak Island Borough ADOPTED BY THE ASSEMBLY OF THE THIS DAY Formorly §2.10.010]. KODIAK ISLAND BOROUGH OF JANUARY 2010 KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Ordinance No. FY2010 -06 Page 3 of 3 TITLE: Contract No. FY2010 -27 Island -Wide Transportation Feasibility Study SUMMARY: This project was conceived at the Kodiak Archipelago Rural Regional Leadership Forum. The concept is to study the feasibility of a local ferry service using smaller vessels than those employed by the Alaska Marine Highway System (AMHS) to connect the outlying communities with the Port of Kodiak. The study will include an assessment of existing transportation modes serving the communities and a study of Borough -wide economic benefits that could be expected with improved access to the villages. A Denali Commission grant in the amount of $125,000 and an Alaska Department of Transportation and Public Facilities grant in the amount of $100,000 was awarded to Kodiak Island Borough for the project. Staff drafted an RFP to solicit a consultant to perform the study and provide findings in a report. The following firms provided proposals: McDowell Group Northern Economics HDR Alaska, Inc. Hornblower Marine Services, Inc. The Transportation Task Force evaluated the four proposals and selected McDowell Group. Staff negotiated the contract agreement that is included in the packet. Staff recommends approval of the contract with McDowell Group for an amount not to exceed $199,020, which includes estimated reimbursable expenses. FISCAL NOTES: Account No.: Amount Budgeted: $225,000.00 Expenditure Required: $199,020.00 APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2010 -27 with McDowell Group of Juneau, AK in an amount not to exceed $199,020.00. Form Ver. 06/30/2009 KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY, 2010 REGULAR MEETING ITEM NO: 13.A.1 PROFESSIONAL SERVICES AGREEMENT ISLAND WIDE TRANSPORTATION STUDY 6 ,, ,A,L , 4 1 till 'rid /D THIS AGREEMENT made this 22nd day of January 2010, by and between the Kodiak Island Borough (MB) and McDowell Group, hereinafter called the Contractor. WITNES SETH: That the Kodiak Island Borough and Contractor for the consideration hereinafter recited agree as follows: 1. Project The Contractor agrees to perform all services as necessary for the completion of the project in accordance with the Kodiak Island Borough in accordance with the general "Scope of Work and Fee Schedule" attached hereto as Exhibit 1 and any additional specifications and addenda thereto which are signed by the parties or incorporated herein as part of this Agreement, which documents are hereinafter referred to as the Contract Documents. The services provided shall be of professional quality, to the degree of skill and diligence normally employed by professional contractors or consultants performing the same or similar services at the time said services are performed. hereof. 2. Term of Contract The term of this Agreement shall be for twelve months from the date 3. Compensation The Kodiak Island Borough agrees to pay to the Contractor as compensation for services an amount not to exceed $188,770 in professional services, plus an estimated $10,250 in reimbursable project expenses as presented in the Proposal prepared by the Contractor, attached hereto as part of the Contract Documents. 4. Payment All requests for payment shall be for work completed unless otherwise agreed to by the Kodiak Island Borough. The Contractor shall provide any additional information the Kodiak Island Borough may reasonably require in support of any payment request. Invoices shall be delivered to the Kodiak Island Borough Engineering and Facilities Department and shall be paid within thirty (30) days from the date received unless the Kodiak Island Borough shall notifies the Contractor in writing of its reason for not making payment of the sums requested. A service charge of one and one half percent (1.5 %) per month may be charged on balances not paid by MB within the terms stated above. 5. Indemnification The Contractor specifically obligates himself to the Kodiak Island Borough in the following respects to wit: a. to indemnify the Kodiak Island Borough against, and save it harmless from any and all claims, suits, or liability, on account of any negligent act or omission of the Contractor, or any of his officers, agents, employees or servants; b. to pay for all materials furnished and services performed under this Agreement, 1 Kodiak Island Borough agrees to indemnify the Contractor from any claims, damages, losses, and costs, including, but not limited to, attorneys' fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of Kodiak Island Borough, Kodiak Island Borough's employees, or agents in connection with the Project, If the negligence or willful misconduct of both Contractor and Kodiak Island Borough (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between Contractor and Kodiak Island Borough in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity shall apply for such proportion. 6. Claims a. Partial payments for work performed under this Agreement will equal the value of the work done by the Contractor at the agreed price, less the sum of previous payments as provided above; provided that the Contractor is not indebted to the Kodiak Island Borough or anyone else for professional services, fringes, taxes, supplies, materials, equipment, rental or other proper charges against the services covered by this Agreement. The Contractor will, upon completion of the Scope of Services and before final payment, furnish the Kodiak Island Borough with reasonable evidence that all services, labor, materials and equipment have been paid for in full. b. (b) The Contractor must notify the Kodiak Island Borough or its agent of any and all claims for costs in excess of the contract amount within ten (10) days of incurring such cost. 7. Changes and Modifications a. The Kodiak Island Borough may, at any time by written order signed by the Project Manager of the Kodiak Island Borough, make changes in the specifications for services hereunder or in the Project schedule. Any additions or reductions to the amount of this Agreement resulting from authorized changes whether initiated by Contractor or the Kodiak Island Borough must be agreed upon in writing by both parties hereto, subject to the contract and sale provisions of the Kodiak Island Borough Code. b. The cost or credit to the Kodiak Island Borough resulting from a change in the services or in the Project schedule shall be determined as follows: (1) by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; or (2) by the hourly fees stated in the Contract Documents or subsequently agreed upon. 8. Prosecution of Work The Contractor shall prosecute the work in a prompt and diligent manner whenever such work or any part of it becomes available, in order to promote the general progress of the entire Project. Upon written request by the Kodiak Island Borough, the Contractor shall furnish to the Kodiak Island Borough such evidence as the Kodiak Island Borough may require relating to the ability of the Contractor to complete the Project. 2 9. Delays In the event the Contractor's performance is delayed or interfered with by acts of the Kodiak Island Borough, or any other justifiable cause beyond the control of the Contractor, he may request an extension of time for the performance of same. 10. Approvals The Contractor shall obtain and pay for all permits, licenses and official inspections made necessary by his work, and shall comply with all laws, ordinances and regulations bearing on his work and the conduct thereof. 11. Stop Work a. If the Contractor fails to correct defective services as required herein or persistently fails to carry out the project in accordance with the Contract Documents, the Kodiak Island Borough, by a written order signed personally or by an agent may order the Contractor to stop work, or any portion thereof, until the cause for such order has been eliminated; however, this right of the Kodiak Island Borough to stop work shall not give rise to any duty on the part of the Kodiak Island Borough to exercise this right for the benefit of the Contractor or any other person or entity. b. If the Contractor defaults or neglects to carry out the work in accordance with the Contract Documents and fails within fourteen (14) days after receipt of written notice from the Kodiak Island Borough to commence and continue correction of such default or neglect with diligence and promptness, the Kodiak Island Borough may, after seven (7) days following receipt by the Contractor of an additional written notice and without prejudice to any other remedy it may have, make good such deficiencies but use its best efforts to mitigate the cost of curing such default. In such case an appropriate change order shall be issued deducting from the payments then or thereafter due the Contractor the cost of correcting such deficiencies, including compensation for the Project Manager's additional services made necessary by such default, neglect or failure. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the Kodiak Island Borough. 12. Payments Withheld a. The Kodiak Island Borough may withhold payments from the Contractor for any of the following reasons: (1) The application for payment misstates the amount of services completed; (2) Defective services not remedied; (3) Third party claims filed or reasonable evidence indicating probable filing of such claims; (4) Failure of the Contractor to make payments properly to consultants and subcontractors or for professional services, materials or equipment; 3 (5) Reasonable evidence that the Project cannot be completed for the unpaid balance of the contract sum; or (6) Reasonable evidence that the Project will not be completed within the contract time; or 13. Termination and Default a. If the Contractor is adjudged a bankrupt entity, or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency, or if he refuses or fails, except in cases for which extension of time is provided, to supply enough properly skilled professionals or proper services, or if he fails to make prompt payment to subcontractors or for materials or labor, or persistently disregards laws, ordinances, rules, regulations or orders of any public authority having jurisdiction, or otherwise is guilty of a violation of a provision of this Agreement, then the Kodiak Island Borough may, without prejudice to any right or remedy and after giving the Contractor seven days' written notice, terminate the employment of the Contractor and take possession of all materials and documents prepared by the Contractor in connection with the Project, and may finish the work by whatever method it may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. b. If the unpaid balance of the contract sum exceeds the costs of finishing the Project, including compensation for the Project Contractor's additional services made necessary thereby, such excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the Contractor shall pay the difference to the Kodiak Island Borough. The amount to be paid to the Contractor or to the Kodiak Island Borough, as the case may be, shall be certified by the Project Manager, upon application, and this obligation for payment shall survive the termination of the Contract. 14. Assignment This Agreement shall not be assigned by operation of law or through negotiated agreement by the Contractor without the written permission of Kodiak Island Borough. However, subcontracting portions of the Project to be performed pursuant to this Agreement shall not be considered an assignment for the purposes of this Agreement. 15. No Waiver Failure of the Kodiak Island Borough or the Contractor to enforce a specific section of this Agreement against one another or to enforce a particular demand of the Kodiak Island Borough or the Contractor made pursuant to the terms of this Agreement shall not effect a waiver of any of the Kodiak Island Borough's or the Contractor's rights and powers as set forth in this Agreement. 16. Written Notice Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the corporation for whom it was intended, or if delivered at or sent by registered or certified mail to the last business address known to him who gives the notice. 4 17. Integration The Agreement and the referenced documents represent the entire and integrated agreement between the parties hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. 18. Notice Written notice pursuant to this Contract shall be deemed delivered to either party if hand delivered to a superintendent or officer of a party or mailed to the parties at the following addresses: 19. Kodiak Island Borough - Furnished Data Kodiak Island Borough will provide to the Contractor all data in Kodiak Island Borough's possession relating to the Contractor's services on the Project. The Contractor will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by Kodiak Island Borough. 20. Force Majeure The Contractor is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the Contractor. 22. KIB's Warranties. MB warrants that: a. KIB shall inform the Contractor during the term hereunder of all hazards and risks known or learned by MB; b. KIB is in compliance and shall comply with all applicable federal, state and local laws, regulations and orders including, but not limited to, all equal employment opportunity laws, regulations and orders as amended. 23. Contractor's Warranties The Contractor warrants that: he possesses the business, professional and technical expertise to perform the services hereunder; he possesses the equipment, plant and employee resources required to perform in accordance with this Agreement; he will perform services under this Agreement in a manner consistent with the standards of practice applicable to companies who provide similar services in the locale where services are to be performed; Contractor shall be in compliance with all federal, state and local laws in performance of services; and he is now duly licensed, permitted and authorized pursuant to all applicable federal, state and local laws to perform the services hereunder. CONTRACTOR'S EXPRESS WARRANTIES SET FORTH IN THIS SECTION ARE EXCLUSIVE AND ALL OTHER WARRANTIES OF ANY KIND, WHETHER WRITTEN, ORAL, EXPRESS, STATUTORY OR IMPLIED (WHETHER ARISING UNDER LAW OR EQUITY OR CUSTOM OF USAGE), INCLUDING, WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE EXCLUDED FROM THIS AGREEMENT. 24. General Provisions a.If a suit or action is instituted in connection with any controversy arising out of this Agreement, the prevailing party shall be entitled to its reasonable attorneys' fees and costs, including appeals. The validity, interpretation and performance of this 5 Agreement shall be governed and construed in accordance with the laws of the State of Alaska and applicable federal laws and regulations. b. Except for the obligation to pay for services rendered, the performance of this Agreement may be suspended in the event that either party's obligations hereunder are delayed or hindered by a cause or causes beyond the reasonable control of such party. Such causes shall include, but not be limited to, acts of God, war, riot, fire, explosion, accident, flood, or sabotage; lack of adequate fuel, power, raw materials, labor or transportation facilities, governmental laws, regulations, requirements, orders or actions; breakage or failure of machinery or apparatus; national defense requirements; injunctions or restraining orders; labor trouble, strike, lockout or injunction. c. This is the entire understanding and agreement of the parties regarding the services and supersedes any and all prior contracts, agreements, terms and conditions whether written or oral that may exist between the parties hither to and/or which may be contained in any purchase order whether preprinted or not and/or similar document issued by KIB prior to this Agreement. No modification of this Agreement shall be binding on either party unless it is in writing and signed by an authorized representative of both parties. Kodiak Island Borough: Contractor: 710 Mill Bay Road McDowell Group Kodiak, AK 99615 9360 Glacier Highway, Suite 201 Juneau, AK 99801 KODIAK ISLAND BOROUGI -I CONTRACTOR By: DATE ATTEST: Kodiak Island Borough Clerk 6 Rick Gifford, Manager G//✓! a/►'E EXIBIT 1 Island Wide Transportation Feasibility Study Scope of Work Task 1 —Present and Future Passenger Travel and Freight Demand • Develop AMHS traffic baseline, using published and unpublished data. Compile and analyze individual voyage data from the AMHS reservations management system (RMS3) showing port-to -port travel by community of residence. AMHS freight data, which typically is limited to the number and size of vans, will be supplemented by interviews with local businesses. • Compile and analyze all other available existing transportation data. Review publicly available data regarding household, commercial, and governmental transportation usage and needs. Develop database of community profiles, existing transportation systems, and residents' transportation priorities. • Interview existing air, land, and marine commercial transportation providers. Compile baseline information about existing service levels, seasonality, rates, and limitations such as size, weight, and weather constraints. Attempt to contact transportation providers such as private air and barge services that have ceased operations in recent years. • Interview major retailers /wholesalers that supply the Kodiak Island Borough. Interview retailers and wholesalers located in Anchorage, Seattle, Homer, and other Kenai Peninsula communities to gather current information about freight volume and challenges for supplying KIB communities. • Design and field a household survey to quantify existing and preferred travel frequency between the Kodiak Island communities. Conduct a telephone survey of 400 households selected randomly from the Kodiak Island region providing a statistically reliable data on residents' current and potential transportation needs under various alternatives. Survey design will occur in consultation with the Transportation Task Force and the KIB project manager. Survey length will be approximately 5 to 7 minutes average duration. • Conduct interviews with community and business leaders to identify transportation constraints and preferences. Gather perspectives from Kodiak and surrounding communities including professionals in municipal, state, and tribal government; health care; housing; public safety; subsistence; education; and representatives of key basic industries. • Assess future demand in light of population and demographic trends, trends in local economic conditions, and other factors influencing baseline travel and transportation market conditions in the Kodiak Island Borough. 8 • Develop scenarios that illustrate likely ranges for passenger and freight demand between Kodiak and island communities. Consider the cost and availability of air and barge service, and the timing and consistency of possible service scenarios. Consider effects of specific vessel characteristics on business use such as maximum container size, weight limitations, loading methods, and terminal location. Task 2 — Vessel, Site, and Route Characteristics • Identify the physical characteristics of a Kodiak Island ferry system. To establish vessel requirements, navigation routes, depths, and wind and wave environments will be quantified. The basis of sea keeping requirements for a Kodiak Island ferry system will be wind and wave data available from NOAA weather stations located east and southeast of Kodiak Island. Other sources of sea keeping information are the historical route arrival percentages and storm event data from existing vessel operators such as AMHS. • Define shore -side facility requirements. Terminal locations, water depth, tides, vessel maneuvering room, vessel shelter, vessel services (fuel, water, sewage), uplands improvements (parking, staging, passenger buildings) and potential locations will be identified. Overnight mooring facilities will be considered as warranted. Consider advantages and disadvantages of keeping the current, undeveloped terminals or change to new floating -type terminals. • Interact with the Kodiak Archipelago Rural Regional Leadership (KARRL) and other stakeholders to gain insight into prevailing weather patterns, local navigation knowledge, and the special transportation needs for each community. Task 3 — New Systems Planning and Analysis • Based on Task 1 and Task 2 results, develop Kodiak Island ferry system alternatives, considering combinations of vessels, routes, and schedules to move the required payload at the desired frequency. An alternative may consist of one vessel with single or multiple schedules, multiple vessels, or a combination of roads and vessels. Once a complete list of alternatives is generated, employ a filtering process to select the top two or three alternatives for further analysis. • After the final list of alternatives is selected, conduct detailed analysis of each alternative. The process will include measuring characteristics of each alternative against the minimum requirements identified in Task 2. Vessels in each alternative will be brought to a concept level of design, so that vessel characteristics are accurately known. Vessel parameters, such as length, beam, depth, payload and the arrangement of decks, are formalized at this time. A similar process is used for the shore side term inals. 9 • After a vessel concept is created, estimate vessel sea - keeping characteristics based on the parametric modeling of successful existing vessels. • Develop conceptual design of the vessel /terminal interface, identifying terminal designs that are cost - effective and easiest to maintain. • Develop conceptual operating schedules. Because of the high cost of marine labor, viable ferry schedules will be constructed around actual crew work schedules, factoring in 8 -, 12 -, 18 -, and 24- hour vessel operation. Analysis will include examination of the trade -off between vessel service frequency and required vessel size to optimize the ferry alternative. • The complete analysis of alternatives will address vessel performance, payload capabilities, capital and operating costs and projected revenues. Areas of risk will be identified and quantified at the planning level. • Project the financial performance of ferry system alternatives. Cost models will include all relevant acquisition, operation, and maintenance costs. Risk analysis will be included in the assessment of financial performance, including sensitivity to higher fuel prices and other sources of uncertainty. Task 4 — Community Benefits and Costs • Quantify the economic and socioeconomic effects resulting from a reduction in transportation costs, if any. Attempt to quantify the effects of lower transportation costs or improved service on the regional economy and quality of life. Examine the effects on specific sectors of the KIB economy such as health care, housing services and construction, education, commercial fishing, and tourism. • Conduct community level benefit/cost analysis based on information developed in Tasks 1 through 3. Two- to three -page summaries will be prepared for each community, presenting basic socioeconomic baseline data for each community, current transportation infrastructure and service costs, potential ferry service options (based on the results of Tasks 2 and 3), the incremental community costs of those options, ferry service revenue associated with service to each community, and potential socioeconomic benefits of ferry service. Task 5 — Public Input and Project Reporting • Participate in KARRL forums in January 2010 and October 2010. Conduct two rounds of community visits, the first to conduct site research and meet with local stakeholders, and the second to present study results (see below) 10 • Prepare draft report on all tasks for presentation to the KIB Assembly as the study nears conclusion. The Assembly presentation is currently anticipated for late fall 2010. • Deliver presentations of study results in key affected KIB communities and to KARRL. As appropriate, the presentation will be tailored to highlight existing and future transportation options and costs for each community. The community presentations will likely be scheduled immediately following the Borough Assembly presentation, allowing the team to optimize travel and professional staff time at this stage of the study. • Work closely with the KIB project manager to ensure the logistical aspects of the public meetings are carefully planned and executed including selection of meeting dates, locations, pre- meeting advertising and publicity, briefings with KIB media, and provisions for making the study and summary documents available to the public. • Following the meetings with the Borough Assembly, KARRL, Transportation Task Force, and individual island communities, prepare the final report documents, documenting and incorporating community input. The Borough Assembly will have a final opportunity to review and approve the study findings and recommendations. McDowell Group 2009 -2010 Professional Services Rates Principal /Project Oversight $150 Project Manager $135 Senior Consultant $125 Senior Economist $130 Survey Manager $120 Research Analyst $110 Research Assistant $80 Surveyor $ 50 All project expenses are billed at cost. 11 TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 21, 2010 REGULAR MEETING ITEM NO: 13.B.1 Resolution No. FY2010 -22 Supporting Senior Citizens of Kodiak, Inc. Legislative Capital Requests. SUMMARY: This resolution was requested by Assembly member Branson to present to the legislature to show community support to the projects mentioned below. This supports Senior Citizens of Kodiak, Inc. 2010 Legislative Capital Request to replace the facility's fire sprinkler system, lap cedar siding, and purchase MySeniorCenter program in order to maintain a safe and active environment for the participants at the Senior Center. APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to adopt Resolution No. FY2010 -22. 1 Introduced by: Manager Gifford 2 Requested by: Assembly member Branson 3 Drafted by: Assembly member Branson Introduced on: 01/21/2010 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2010 -22 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY SUPPORTING 10 SENIOR CITIZENS OF KODIAK, INC. LEGISLATIVE CAPITAL REQUESTS 11 12 WHEREAS, the Senior Citizens of Kodiak, Inc. (SCOK) is the first nationally accredited senior 13 center in Alaska and has involved, enriched, and empowered seniors in Kodiak since becoming 14 incorporated in 1973; and 15 16 WHEREAS, SCOK houses a wide variety of programs in lifelong learning, fitness, arts, 17 recreation, adult day and family care giver programs at the center; and 18 19 WHEREAS, with all the programs at the center, it is vital to keep a safe and active environment 20 for the participants; and 21 22 WHEREAS, there is a safety issue that needs to be addressed. The facility's original sprinkler 23 system from 1985 has been repaired many times and now needs to be completely replaced; and 24 25 WHEREAS, the safety issue becomes even greater with many participants with dementia and 26 some who are in wheelchairs; and 27 28 WHEREAS, the facility's original cedar lap siding from 1985, which has been maintained but is 29 cracking, warping and shrinking, needs to be replaced; and 30 31 WHEREAS, present data collection on seniors and each service they receive is required by the 32 State of Alaska and Federal Government, is done manually and is tedious and not efficient; and 33 34 WHEREAS, MySeniorCenter is an efficient data collection system that is used successfully by 35 many senior centers across the country; 36 37 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 38 BOROUGH that the Kodiak Island Borough hereby supports Senior Citizens of Kodiak, Inc. 2010 39 Legislative Capital Request to replace the facility's fire sprinkler system, lap cedar siding, and 40 purchase MySeniorCenter program in order to maintain a safe and active environment for the 41 participants at the Senior Center. 42 43 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 44 THIS DAY OF JANUARY, 2010 45 46 KODIAK ISLAND BOROUGH 47 48 49 50 ATTEST: Jerome M. Selby, Mayor 51 52 53 54 Nova M. Javier, CMC, Borough Clerk Kodiak Island Borough Resolution No. FY2010 -22 Page 1 of 1 TITLE: Resolution No. FY2010 -23 Adopting the Kodiak Island Borough Strategic Plan for the Years 2010 -2014. SUMMARY: The Assembly held a strategic planning session January 9, 2010 and the session culminated in the preparation of the attached resolution. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 21, 2010 REGULAR MEETING RECOMMENDED MOTION: Move to adopt Resolution No. FY2010 -23. ITEM NO: 13.B.2 1 Introduced by: Mayor Selby 2 Requested by: Assembly 3 Drafted by: Assembly 4 Introduced: 01/21/2010 5 Adopted: 6 7 8 KODIAK ISLAND BOROUGH 9 RESOLUTION NO. FY2010 -23 10 11 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 12 ADOPTING THE KODIAK ISLAND BOROUGH 13 STRATEGIC PLAN FOR THE YEARS 2010 -2014 14 15 WHEREAS, the Kodiak Island Borough Assembly held a strategic planning session on 16 January 09, 2010; and 17 18 WHEREAS, this session culminated in the preparation of the Kodiak Island Borough 19 Strategic Plan for the years 2010 -2014; and 20 21 WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's 22 mission, vision, and guiding principles; and 23 24 WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak 25 Island Borough Strategic Plan; 26 27 NOW THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH 28 ASSEMBLY that the Kodiak Island Borough Strategic Plan for the years 2010 -2014 which 29 outlines the Kodiak Island Borough's mission, vision, and guiding principles is hereby 30 adopted. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS DAY OF , 2010 34 35 36 KODIAK ISLAND BOROUGH 37 38 39 40 Jerome M. Selby, Borough Mayor 41 42 ATTEST: 43 44 45 46 Nova M. Javier, MMC, Borough Clerk 47 Kodiak Island Borough Resolution No. FY2010 -23 Page 1 of 13 48 49 50 51 52 53 54 55 56 57 STRATEGIC PLAN 58 (FISCAL YEARS 2010 -2014) 59 Adopted by the Kodiak Island Borough Assembly 60 61 62 63 KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES 64 65 I. MISSION 66 To provide quality service to the public in a fiscally responsible manner while fulfilling 67 Borough responsibilities and exercising powers required by Alaska Statute Title 29 and 68 the Kodiak Island Borough Code of Ordinances. 69 II. VISION 70 The Kodiak Island Borough Government is trusted and respected as a leader in providing 71 the highest quality of services to the public in a cost effective, sustainable, and efficient 72 manner that is open, dynamic, and focused. 73 74 III. OUR GUIDING PRINCIPLES Resolution No. FY2010 -23 75 • ACCESSIBILTY 76 All citizens and employees throughout the Borough, regardless of abilities, will have 77 ready access to our services and facilities. Language and culture will not be barriers. 78 Our operations will be open to the public and will ensure fair and equitable treatment 79 for all. 80 • ACCOUNTABILITY 81 We will ensure public funds will be administered as required by State and Federal 82 laws, in a manner that maximizes services in balance with available resources. We 83 will do so in full accordance with the law and in the public interest with the highest 84 degree of integrity. 85 • CUSTOMERS 86 We will operate in a customer - driven manner both internally and externally with a 87 focus on treating all persons with courtesy and respect. We will strive to provide the 88 highest quality service and ensure customer satisfaction. 89 • DIVERSITY 90 We will treat all citizens with dignity and respect. We will demonstrate through our 91 actions an understanding and appreciation for cultural diversity and individual 92 differences. Under no circumstances will harassment or discrimination of a sexual, 93 religious, or racial nature be tolerated. Kodiak Island Borough Resolution No. FY2010 -23 Page 2 of 13 94 • VALUED EMPLOYEES AND VOLUNTEERS 95 We will enable and encourage employees and volunteers to self manage their work 96 with the expectation that they are accountable for their decisions and actions. We will 97 strive to provide and maintain quality- working conditions along with providing the 98 resources necessary for success. While recognizing the importance of each 99 member's contributions to the operation, we will nurture teamwork and recognize and 100 reward hard work, creativity, and innovation. 101 • PURSUIT OF EXCELLENCE 102 We are committed to quality and excellence, will strive for continuous improvements 103 and creativity, and will not be satisfied with "that's the way we have always done it." 104 • MISSION - DRIVEN 105 We will focus our efforts on the mission of the Kodiak Island Borough and not allow 106 needless rules and bureaucracy to get in the way of accomplishing our objectives. 107 Flexibility and responsiveness, with accountability, will be the principal boundaries of 108 our operation. 109 • INTEGRITY, LOYALTY, AND TRUST 110 Ethical conduct is paramount and we will work to create an environment of trust and 111 loyalty based on open, honest, and positive interactions with whomever we have 112 contact. 113 • STEWARDSHIP 114 We are committed to and expect the most efficient use of the public's resources and 115 will strive to maximize the life, value, and utility of the public property under our 116 trusteeship. 117 • TEAMWORK 118 We will work professionally and cooperatively together as a team with a spirit of 119 mutual respect to accomplish our mission, recognizing the important contributions 120 and solutions each member can bring to the operation. 121 122 IV. KODIAK ISLAND BOROUGH GOALS 123 The Kodiak Island Borough was created as a regional government to serve the public by 124 financing and administering the primary functions of Education, Assessment and 125 Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, 126 and General Administration. Other services include Solid Waste Collection and Disposal, 127 Parks and Recreation, Economic Development, and Animal Control. It is our overall goal 128 to provide these services in an efficient and cost effective manner, taking into 129 consideration a staffing and funding plan that strives for public satisfaction. The following 130 strategies are designed to accomplish these goals and are modified annually to be used 131 as a foundation for the design and implementation of the Kodiak Island Borough's annual 132 budget. 133 134 V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES 135 Overall strategic theme: To build and maintain credibility, trust, and accountability to the 136 public. We must continually work to improve our services and allocate our resources 137 wisely. We must listen carefully to our citizens and to fully and effectively inform them of 138 how our actions are addressing their needs and concerns. 139 Kodiak Island Borough Resolution No. FY2010 -23 Page 3 of 13 140 Table of Powers 141 142 MANDATORY POWERS 143 A. Education 144 B. General Administration and Finance 145 C. Tax Assessment and Collection 146 D. Planning and Zoning 147 148 ADOPTED POWERS 149 E. Emergency Services Planning 150 F. Community Health (restricted area - wide)' 151 G. Solid Waste Collection and Disposal (non area -wide, outside cities, except 152 Kodiak) 153 H. Parks and Recreation (non area -wide, outside cities) 154 I. Economic Development (non area -wide, outside cities) 155 J. Animal Control (non area -wide, outside cities) 156 K. Road Maintenance and Construction (service areas) 157 L. Street Lighting (service areas) 158 M. Fire Protection and First Responder Emergency Medical Services (service 159 areas) 160 161 A. Education Goals and Objectives 162 1. Pursue increased funding at the state and federal and level to offset the local cost for 163 education. 164 a. Maintain a vigilant and active lobbying effort to ensure a strong voice for 165 education at the state and federal level. 166 b. Continue to actively participate and support regional organizations such as the 167 Alaska Municipal League and the Southwest Alaska Municipal Conference as 168 vehicles for increased funding for education. 169 c. Continue to support and pursue statewide Borough formation and school district 170 consolidation in order to create a fairer distribution of the cost of education. 171 d. Support legislative efforts to adopt cost differential foundation formula program 172 that will address the additional cost of education in rural areas. 173 e. Encourage the Legislature to forward fund education. 174 175 2. Continue to improve on our positive and cooperative working relationship with the 176 KIBSD to maximize efficiency and positive outcomes. 177 a. Annually review all in -kind projects and operations prior to budget preparations by 178 both bodies, and stipulate service types, levels and agreed costs and financial 179 plans. 180 b. Annually review with KIBSD all facilities and generate a comprehensive needs 181 and condition survey for incorporation into Item A.2.a. which documents a short 182 (one year) and long (six -year) plan to address funding, staffing, and projects to 183 address any deficiencies for each facility. 184 c. Encourage the KIBSD to fully fund annual maintenance needs of facilities. 185 d. Create a long -term fiscal plan for budget purposes that deals with the contribution 186 cap and the fiscal shortfalls projected that minimizes negative impacts on school 1 This adopted power is restricted to Hospital and Mental Health services only. Kodiak Island Borough Resolution No. FY2010 -23 Page 4 of 13 187 district operations and ensures solid educational programs and adequate 188 maintenance and operations of school facilities. 189 e. Seek cooperative solutions to educational needs that are balanced, sustainable, 190 and effective. 191 192 193 194 195 a. 196 197 b. 198 199 c. 200 d. 201 202 203 e. 204 205 206 f. 207 208 g. 209 210 211 212 213 214 215 216 217 218 B. General Administration and Finance Goals and Objectives 219 1. Create a long -term fiscal plan that incorporates KIBSD funding and maintenance 220 costs for all Borough operations including enterprise funds. 221 a. Create a long -term fiscal plan to produce a reliable and comprehensive plan 222 reflecting assumptions and fiscal projections under the current fiscal and political 223 environment. 224 225 2. Continue to provide reliable and competent accounting services to all Borough 226 departments and outside agencies. 227 a. Timely reconciliation of all accounts. 228 b. Prompt payment of all bills. 229 c. Preparation of a comprehensive annual financial report that meets the standards 230 of the Government Finance Officers Association. 231 d. Prepare accurate and timely monthly financial reports. 232 e. Keep accurate records of all Borough fixed assets. 233 234 3. To professionally manage the Borough's cash and investments, to include the corpus 235 of the Facilities Fund. 236 a. To manage the Borough's investment portfolio in the following order of 237 importance: 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, sustainable, and well - maintained facilities that are conducive to a positive learning environment. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. Continue to seek funding for student safety projects including safe student access to school facilities. Build partnerships with other entities to secure additional funding. Seek additional funding for capital improvements approved by the voters and not yet constructed due to significant construction cost increases since voter approval and sale of bonds. In conjunction with the school district, develop program plans that will improve facility maintenance, renewal, replacement, and guide facility planning into the future. Develop a funding strategy that assures maintenance needs are adequately funded. Support vocational educational programs that address regional needs and include a cooperative effort between educational providers and employers. This endeavor will include renovating the existing voc -ed space to create a community voc -ed facility that is designed to integrate the program needs of the KIBSD and the Kodiak College in their efforts to prepare students for entry into the workforce. Continue to support vocational opportunities and training. Kodiak- College- Kodiak Island Borough Resolution No. FY2010 -23 Page 5 of 13 238 i. Protect the investments of the Borough. 239 ii. Provide liquidity to pay ongoing obligations of the Borough. 240 iii. Provide interest earnings to help defray the use of property taxes. 241 b. To monitor the banking agreement with our bank and issue and evaluate RFPs for 242 banking services. 243 c. To be proactive in the detection and prevention of fraud. 244 245 4. Provide a comprehensive risk management program for the Borough, including the 246 school district. 247 a. Identify all property that needs to be insured and determine appropriate values 248 and deductable limits. 249 b. Evaluate risk management coverage and financial condition of various insurers 250 and re- insurers. 251 252 5. Prepare a budget each year for adoption by the Borough Assembly. 253 a. Ensure the Budget meets the standards set by the Government Finance Officers 254 Association. 255 b. Ensure user fees cover the actual cost of providing the service unless a lower 256 level of funding has been approved by the Assembly to minimize general fund 257 subsidies of special services. 258 c. Pay for all recurring expenditures with recurring revenues and to use nonrecurring 259 revenues for nonrecurring expenditures. 260 d. Have a positive undesignated fund balance of at least 15% of the previous year's 261 expenditures and transfers and have a positive cash balance in all governmental 262 funds at the end of each fiscal year. 263 e. Provide for adequate maintenance of capital facilities and equipment and for its 264 timely replacement. 265 266 6. Maintain and shelter a diversified and stable revenue structure from short-run 267 fluctuations in any one revenue source. 268 a. Maintain a diversified and stable economic base by supporting policies that 269 promote tourism, fishing, agriculture, and commercial and industrial employment. 270 b. Institute standard user fees and charges for specialized programs and services, 271 where possible and reasonable. Rates will be established to recover operational 272 as well as capital or debt service costs. 273 274 6-7.To provide safe and efficient Management Information Services to staff and the 275 Assembly 276 a. Provide current equipment and software to Borough employees and Assembly. 277 b. Insure safety of Borough records through timely and complete backups. 278 c. Evaluate new software and hardware for use by the Borough. 279 2808.Maintain and expand our web site. 281 a. The web site should allow public access to meeting schedules, agendas, packets, 282 minutes, and review items. 283 b. The web site should allow public access to all Borough records that are not of a 284 confidential nature. 285 c. The web site should include access to a fully functional Geographic Information 286 System that can be manipulated by layers to show trails, wetlands, land 287 ownership, evacuation plans and additional links to other public resources. 288 d. Use technology to increase communication between Kodiak Island communities. 289 Kodiak Island Borough Resolution No. FY2010 -23 Page 6 of 13 290 &9.Maintain and expand our comprehensive Geographic Information System (GIS). 291 a. Continue extending the base map layer in the geo database beyond the road 292 system to include the entire borough. 293 b. Synchronize the GIS map with the property records in the assessing department 294 database, enabling the generation of maps displaying any given selection of legal 295 or physical property characteristics. 296 c. Set up a web server, to which the database will be copied nightly, giving the 297 public continuous access to up -to -date property records and user - defined maps. 298 299 - 810Collect all Borough receivables in a timely manner. 300 a. Prepare and collect property taxes in an accurate and prompt manner. 301 i. Maintain a low inventory of tax - foreclosed property through regular sales that 302 minimizes negative community impacts. 303 ii. Ensure all properties are reviewed and selected for documented public 304 purposes prior to disposal in a timely manner. 305 306 x-911 Continue to work with municipalities and other service providers to increase 307 efficiencies and cooperation that will lower costs to the citizens. 308 a. Continue to pursue efficiencies by utilizing municipal services in a cooperative 309 manner with all municipalities. 310 b. Continue to review and evaluate all options for providing superior services 311 through consolidation, annexation, unification or other methods that may 312 maximize efficiencies. 313 c. Enforce road service area powers and operations. 314 d. Educate the public on how a neighborhood fits into service area powers and 315 procedures. 316 e. Establish a process that would develop roads in a cost effective manner. 317 318 4412Continue to review and implement land management strategies for public owned 319 lands. This includes land sales that are in balance with the real estate market and 320 provide the transfer of developable public lands to the private sector in an equitable 321 and cost - effective manner. Reserve KIB land for public recreation (hunting, hiking, 322 berry picking, 4 wheeling, etc.). 323 a. Evaluate all Borough land on a regular basis and conduct a sale of land that is 324 appropriate for development and in demand. 325 326 4213Operate and maintain Borough facilities in a safe, healthy, and attractive manner that 327 creates a positive environment for the community and ensures safe and reasonable 328 access for all citizens including the physically impaired. 329 a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for 330 adequate operational and maintenance expenses. 331 b. Identify and seek funding sources to evaluate Borough facilities to ensure 332 earthquake survivability. 333 c. Ensure that all Borough buildings are brought into ADA compliance during 334 renovation. 335 d. Work cooperatively with local government entities to develop a sustainable 336 facilities replacement plan. 337 338 4j14Develop and implement a methodology to systematically review and evaluate 339 Borough operations. 340 a. Review and update the Personnel Rules and Regulations. 341 Kodiak Island Borough Resolution No. FY2010 -23 Page 7 of 13 342 A. Tax Assessment and Collection Goals and Objectives 343 1. Continue to provide a comprehensive taxation and assessment program that is fair 344 and equitable for all citizens that assesses values of all properties at market value 345 a. Review all forms of taxation to ensure 100% inclusion. 346 b. Continue to review the property inventory to ensure that property descriptions are 347 current and accurate. 348 c. Conduct field visit and revaluation of another one -fifth of the properties in the 349 borough, as part of the cyclical reappraisal program. The current standard is 350 every 3 three years on the road system, every 6- five years off the road system. 351 d. Audit selected business personal property accounts for completeness and 352 accuracy. 353 354 2. Review taxation options with an eye towards diversification of taxation in order to 355 spread the tax burden as much as possible and provides adequate funding to 356 accomplish the mission statement. 357 a. Review policy that excludes property from taxation in road service areas if the 358 property fronts on a state Right of Way (ROW). 359 b. Review taxation policies on commercial tourism activities. 360 361 3. Complete the implementation of the new database and accurate conversion of data 362 from the old database. 363 a. Establish procedures to ensure consistency in data entry and management for 364 quality control. 365 b. Document all database functions as configured for Kodiak Island Borough. 366 c. Specify and calibrate land, cost, and depreciation schedules. 367 368 D. Planning and Zoning Goals and Objectives - Community Development 369 370 371 372 373 374 375 376 377 378 379 380 381 382 383 384 385 386 387 388 389 390 391 1. Develop a framework to in createieg a "sustainable communitvKodiak ", one that does not focus on the quantity of growth, but the quality of life and gr (Kodiak balances short term needs of the community with the lonq term results of development. evel). a. Develop a work plan that addresses the health, safety, and welfare of existing neighborhoods by preventing their physical and economic degradation and promotes festers -their the quality of growth through the revitalization of their infrastructure and public areas. _ _ _ _ _ _ _ _ _ _e _ _ b. Continue to Cdevelop a "Borough Energy Plan" in coordination with the overall State energy-planning Energy Plan programs to reduce the use of address -the high cost of fossil fuels with renewable and with alternative energy sources sized to be easily installed at the community and individual property level. elated -in 2. Meet Creatoa quarterly with the Planning and Zoning Commission to review existing issues and new initiatives related to planning, and zoning and subdivisions. a. Provide few training program andG61f-FiGIAIR4 for Planning and-Zoning Commissioners that addresses their need to understand both the legal and community responsibilities of the Planning and Zoning C position as well as promoting the - • .. - • _ _ _ _ : _ _ • _ _ _ _ -e• _ : _ talent and expertise needed at this level. b. Provide for commission €acilitate -the attendance at new of commissioner training events, _ _ - _ _ _ _ •• _ _ - - - - subscription Kodiak Island Borough Resolution No. FY2010 -23 Page 8 of 13 392 393 on -line resources services to appropriate planning commissioner journals and 394 c. Provide regular training through the Borough Clerk's office on the open meetings 395 act and parliamentary procedure to ensure that commission meetings offer 396 - •• - - • - - - fair and equitable 397 treatment to all citizens who choose to participate of Bore. 398 399 400 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 420 421 422 423 424 425 426 427 428 5. Work with the U.S. Census Bureau to accurately as- possible account for all residents 429 living in Kodiak during the upcoming census. 430 a. Review U.S. Census Bureau maps to accurately identify the location of cities, 431 villages, and other groups of residents (i.e. Russian Village, Village Islands, Boat 432 harbor residents) 433 b. Coordinate with Census Bureau workers in their effort to locate houses, 434 neighborhoods, or subdivisions. 435 436 6. Oil and Gas Programs 437 a. Review and modify if necessary the "Tri- Borough Position Paper" on oil and gas 438 drilling in the Shelikof Straits and lower Cook Inlet. 439 b. Lobby for changes to Incorporate -into the Coastal Management Plan to -allow for 440 the addition of meaningful enforceable policies that reflect local concerns and 441 which allow borough residents a greater opportunity to interact with state and 442 federal agencies during the coordinated review of development projects within the 443 Borough's coastal zone. Encourage a rewrite of this plan the - ability to give the 3. Review existing zoning ordinances with a focus on minimizing the amount of zoning es districts where possible and to minimize Haute confusion la and simplifying the zoning code for easy interpretation administration by the public, the commission, and staff. a. Review adopted subdivision codes (Title 16) and zoning standards districts (Title 17) to ensure that they are appropriate and focused on the needs and direction of borough residents as expressed in the adopted comprehensive plan and- provide b. Periodically analyze the review -the zoning of ' private land that is available for development by zoniN-GtiStfiGt in order to determine whether there is an adequate balance of land within each of the zoning categories. 4. Develop a Transportation System that is multi -modal and is coordinated intersonnested-in order to create a system that makes it easy to travel throughout the around the community Kodiak Island Borough, including remote communities and areas. a. Review new subdivision development to determine the impact of traffic generation onto existing roads system, bike trails, and public transportation. b. Review existing parking requirements are adequate to support with a thriving downtown core area or other important areas of the community. c. Incorporate pedestrian (bike and walking) trails along with new road construction. ed.Review subdivisions with an eve to provide space for public transportation options and to add to the development of a comprehensive trails system. Kodiak Island Borough Resolution No. FY2010 -23 Page 9 of 13 444 Borough the maximum authority possible to govern its own coastal zone and 445 resources and to have a seat at the table on larger resource development issues 446 that recognizes the local use Lof local commercial, subsistence, and sport caught 447 fish and game) resources as important resources. 448 c. Participate in the revision development of the Federal /State Kodiak `Subarea 449 Plan" which that addresses the response strategies for Oil Spill 450 and Hazardous Substance Release clean up, and which identifies sensitive areas 451 and strategic areas around the island, provides develops a contact list of 452 responders and Geographic Response Strategies (GRS) that contain develops 453 tactics for addressing oil in specific areas. 454 d. Support the sharing of Federal offshore oil and gas revenue receipts with coastal 455 communities in order to provide for planning and implementation of measures to 456 address coastal impacts due to oil and gas development related - projects. 457 458 7. Continue to work towards the delivery of high quality services delivery with 459 reasonable staffing levels by encouraging the efficient use of existing assets and by 460 vigorously pursuing state /federal planning grants. 461 a. Seek out and utilize other State and Federal planning programs and integrate 462 them with existing Borough planning needs to maximize resources. 463 b. Fully implement the new Tako a strongor stanco with tho croation of an 464 enforcement officer position who will address not only zoning violations, but solid 465 waste violations, Borough resource tree theft as well as the abuses of public lands 466 . 467 468 8. Monitor and review the Building Inspection Program to ensure an efficient and cost 469 effective program for the community. 470 471 89.Help educate residents throughout the borough with the Coastal Management Plan 472 and how it may affect their community and development in subsistence areas 473 adiacent to the village. 474 475 E. Emergency Services Planning — Community Development 476 1. Continue to work with the communities around the island (City of Kodiak and rural 477 communities) as well as and other emergency responders to maintain an in- providing 478 up -to -date emergency response plan for each geographic areas. 479 a. Continue to seek out and implement grant programs to aid in funding the update 480 of emergency plans, responder's equipment purchases, and training 481 opportunities. 482 b. Provide opportunities to ensure that all emergency personnel and Incident 483 Command Center staff are fully trained to perform their tasks in the case of 484 emergency. 485 c. Continue to educate the public as to responses and procedures in the cases of 486 emergency. 487 d. Replace tsunami sirens around Kodiak Island. 488 de Update the village Hazard Mitigation Plan Annexes making each village eligible for 489 hazard mitigation grants prior to a disaster. 490 Kodiak Island Borough Resolution No. FY2010 -23 Page 10 of 13 491 F. Community Health Goals and Objectives 492 1. Create Tong -term facilities Master el an for the Counseling Center. 493 a. Work with the consultant and advisory groups to create a long -term plan for health 494 facility maintenance and construction to serve the needs and changing 495 demographics of the community. 496 b. Seek out additional grant opportunities. 497 498 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of 499 the long -term facilities plan for the Hospital. 500 a. Utilizing the product of F.1.a., seek to acquire sufficient land to serve any future 501 construction needs. 502 b. Work cooperatively with Providence to replace the care center with a new facility 503 that will meet the current and future needs of long -term care. 504 c. Work cooperatively with Providence to provide a better facility, and possibly closer 505 to the hospital, for rehab services. 506 d. Seek to research all options in order to provide quality health care to citizens of 507 Kodiak Island. 508 509 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen 510 medical expenses by the State, Federal government, and Coast Guard in a fairer 511 manner. 512 513 4. Seek out additional grant opportunities. 514 515 5. Advocate for the best health care in a coordinated manner with Federal, State, and 516 local agencies. 517 518 6. Work with other agencies in Kodiak to develop quality facilities for senior citizens. 519 520 G. Solid Waste Collection and Disposal Goals and Objectives 521 1. Implement the comprehensive solid waste management plan that addresses the solid 522 waste function for the next 20 to 50 years in a cost effective and efficient manner. 523 a. Continue to monitor the Solid Waste Rate Study. 524 b. Identify future site and begin site control planning processes for landfill expansion 525 area. 526 c. Continue to take steps that will extend the existing landfill site through 527 comprehensive recycling and other means for as long as possible without going 528 out of the current permitted area. 529 d. Continue to investigate federal and state loans and grants to pay for lateral 530 expansion and closeout of the existing "footprint" upon closure. 531 e. Encourage KIBSD and Kodiak College to recycle waste and to add recycling 532 education to their education programs. 533 f. To continue to coordinate with the City of Kodiak on the funk auto removal 534 program. 535 536 2. Evaluate and analyze the recycling program to create a long -term participatory 537 program and plan that is sustainable. 538 a. Adopt policy supporting reduction, re -use, and recycling of materials as preferable 539 to landfill disposal and encourage all citizens and businesses to participate. 540 b. Adopt policy and procedures requiring rate payers to recycle certain specified 541 materials. Kodiak Island Borough Resolution No. FY2010 -23 Page 11 of 13 542 c. Develop a fee structure to give rate payers incentives to recycle i.e., "Pay- As -You- 543 Throw". 544 d. Commit to diversion goals of 25% by 2012 and 50% by 2020. 545 e. Negotiate a solid waste collection contract that supports diversion efforts. 546 547 H. Parks and Recreation Goals and Objectives 548 1. Evaluate and identify those lands under Borough ownership that would be 549 appropriate for developed or passive parks and recreation facilities, with a goal of a 550 comprehensive Parks and Recreation Plan to guide future decisions. 551 a. Review urban areas for potential neighborhood pocket parks in areas of growth. 552 b. Develop standards for playground equipment and related improvements to ensure 553 the highest degree of utility at the lowest reasonable cost 554 c. Meet with the Parks and Recreation Committee on a quarterly basis. 555 d. Retain access to public lands for the enjoyment of all recreation users. 556 e. Create an interconnected system of multi -use bicycle and pedestrian paths for 557 residents and visitors. This trail system should link schools, parks, and trails with 558 other destination points. 559 ef. Continue to work with the City of Kodiak and the Kodiak Island Borough School 560 District to ensure that the construction, operation, and maintenance of ioint use 561 recreation facilities are efficiently managed in the best interests of the overall 562 community. 563 564 2. Complete a road system trails plan using public participation and existing trails with a 565 focus on a trail network that is interconnected and allows for minimum user conflict 566 and maximum use by all citizens. 567 568 3. Encourage the Parks and Recreation Committee to move ahead with conceptual 569 plans for Mill Bay Park, White Sands Recreation AreaEnd of the Road Park, and 570 winter use of urban lakes. 571 572 I. Economic Development Goals and Objectives 573 1. Maintain vigilance and effective participation in fishery politics and legislation that 574 advocates for Tong -term preservation of landings of product to the Borough and 575 ensures any environmental restrictions on fisheries are based on sound science and 576 fairly reflect any socio - economic impacts on our region. 577 a. Continue to work with the City of Kodiak and Kodiak Fisheries Advisory Council 578 (KFAC) to pursue a comprehensive and effective program that leads to 579 sustainable and economically productive fisheries that ensure the Tong -term 580 health of the fishery habitat and ecosystem. 581 b. Explore a shared fisheries representative for the Kodiak Island Borough and the 582 City of Kodiak at all levels of fisheries management meetings. 583 c. Find and work with industry representatives that have a regional and cooperative 584 focus to assist in the direction of efforts and resources in affecting fisheries policy 585 and legislation. 586 d. Determine and foster strategies to create a statewide force to offset negative, 587 incorrect, or misleading information about fisheries. 588 2. Administer an economic consultant contract to develop an 589 Island -Wide Transportation Feasibility Study. 590 591 3. Actively pursue development of airport capacity and look for opportunities for fish 592 cargo. Kodiak Island Borough Resolution No. FY2010 -23 Page 12 of 13 593 594 4. Continue to pursue high quality telecommunications access through fiber optics and 595 Internet access to outlying areas. 596 a. Ensure that telecommunications are integrated into the long -term plans that allow 597 for maximum efficiencies and minimize redundancies through use of common 598 easements and infrastructure. 599 600 5. Review ways to promote, encourage, and support the development of small 601 businesses /home businesses including those in the outlying communities. 602 603 6. Work with Kodiak Chamber of Commerce and Kodiak Island Convention Visitors 604 Bureau to promote quality tourism growth. 605 606 J. Animal Control Goals and Objectives 607 1. Continue to support a program that protects the public and animals in a cooperative 608 cost effective and efficient manner. 609 610 a. Continue to have the Community Development Department monitor the contract to 611 ensure conflicts are minimized and public health and safety are maximized. 612 613 K. Fire Protection and First Responder Emergency Medical Services Goals and 614 Objectives 615 616 1. Continue to support fire, rescue, and emergency medical services that protect t he 617 lives and property of the public. 618 2. Maintain an adequate staff of volunteers who are properly equipped and trained for 619 the services they provide. 620 3. Continue to support the cooperative training and emergency responses between the 621 Borough Fire Protection Service Areas and other emergency services within the 622 borough. 623 624 Kodiak Island Borough Resolution No. FY2010 -23 Page 13 of 13 TITLE: Resolution No. FY2010 -24 Supporting the Candidacy Of Mr. Donald Fox To A Seat On The Alaska Department of Fish and Game (ADF &G) Board of Game. SUMMARY: Mr. Donald Fox requested support from the Borough Assembly in his candidacy for a seat on the Alaska Board of Game. This is a seat appointed by the Governor and approved through the State legislature. There are two impending seats that expire as of March 2010. Mr. Fox has submitted a resume that outlines his Alaska residency, hunting history, and experience serving with local and state -wide boards. At the January 15, 2010, it was the consensus of the Borough Assembly to submit a Resolution in support of Mr. Fox's appointment to the Board. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 21, 2010 REGULAR MEETING ..& RECOMMENDED MOTION: Move to Approve Resolution No. FY2010 -24. Form Ver. 06/30/2009 ITEM NO: 13.B.3 1 Introduced by: Mayor Selby 2 Requested by: Donald Fox 3 Drafted by: Clerk Javier Introduced on: 01/21/2010 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2010 -24 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 SUPPORTING THE CANDIDACY OF MR. DONALD FOX TO A SEAT ON THE 11 ALASKA DEPARTMENT OF FISH AND GAME (ADF &G) BOARD OF GAME 12 13 WHEREAS, ADF &G Board of Game is a state's regulatory authority that passes regulations to 14 conserve and develop Alaska's wildlife resources; and 15 16 WHEREAS, The Board of Game is charged with making allocative and regulatory decisions 17 which has seven members, each appointed by the governor and confirmed by the state 18 legislature for three year terms; and 19 20 WHEREAS, Mr. Donald Fox, Alaska resident for 38 years, submitted his candidacy to Alaska 21 Governor Sean Parnell for a seat on the Board; and 22 23 WHEREAS, Mr. Fox has a wide experience serving on local and state -wide boards; and 24 25 WHEREAS, Mr. Fox has an extensive history of hunting in Alaska and is an active falconer; his 26 priority is to maximize and protect the State's game resources. 27 28 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 29 BOROUGH that this Resolution is hereby adopted and submitted to express support to the 30 candidacy of Mr. Donald Fox to a Seat of the State of Alaska Department of Fish and Game 31 (ADF &G) Board of Game. 32 33 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 34 THIS DAY OF 2010 35 36 KODIAK ISLAND BOROUGH 37 38 39 40 Jerome M. Selby, Borough Mayor 41 42 ATTEST: 43 44 45 46 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2010 -24 Form Ver. 06/30/2009 Page 1 of 1 Boards and Commissions Factsheet - Governor Sean Parnell il l Home )I Newsroom I Photos i Contacts /Locations I Bio )I Email Governor Boards & Commissions State of Alaska > Govemor > Boards and Commissions Game Board: Board of Game Board identification number: 040 Department: Department of Fish and Game Authority: AS 16.05.221 Status: Active Sunset date: Requirements: Legislative Confirmation and Financial Disclosure Prohibitions: None Term: 3 years Description: 7 members appointed by Governor: appointed on the basis of interest in public affairs, good judgement, knowledge, and ability in the field of action of the board, and with a view to providing diversity of interest and points of view in the membership. Members shall be residents of the state, appointed without regard to political affiliation or geographical location of residence; commissioner of the Dept. of Fish and Game is not a member, but serves as ex- officio secretary. Function: Conservation and development of game resources. Chair: No provision. Special facts: Regulatory; Quorum- majority; may be removed for inefficiency, neglect of duty, or misconduct in office (AS 16.05.280). Board historically meets twice each, for a total of approximately 20 -25 days. Joint Boards of Fisheries and Game historically meet for approximately 7 days each year. Meets at least once a year (board selects time /place); at least one meeting per year with the Board of Fisheries in joint session; and other meetings as necessary. Compensation: Standard Travel and Per Diem. mtgs 1/2 Range 20A. Meetings: Historically meets 20 -25 days a year. per year. For further information contact: Ms. Kristy Tibbles Executive Director Board of Game P.O. Box 25526 Juneau, AK 99802 -5526 Phone: (907) 465 -6098, FAX: (907) 465 -6094 Game Roster Go to the Game Home page http: / /gov. state .ak.us /boards /factsheet.php ?i =040 Range 20A for regulatory meetings; other Joint F &G boards meet approximately 7 days We appreciate your interest in boards and commissions. For further information contact the boards and commissions staff at (907) 465 -3500 or at boards @alaska.gov. ALASKA.GOV - Govemor - Site Map - Contacts /Locations - Email Governor Page 1 of 1 Governor' find + Governor's Office Office of the Lt. Governor Boards and Commissions Administrative Orders Proclamations ' Management and Budget • Governor's Biography ' Official Portraits ' Contacts/Locations Links of Interest Status of the Flags • Alaska Statehood Celebration Commission ' Alaska Gasline Inducement Act ' Human Rights Commission • Alaska Export Report • Homeland Security (DMVA) Find Gasline lobs (DOLWD) Stimulus Plan Info (OMB) Energy Efficiency (GOV) 1/15/2010 Board of Game Home - Boards Support - Alaska Dept. of Fish and Game a il Contacts Licenses/Permits Regulations News Publications About Boards Board Members ' Member Addresses ' Resumes /Bios Meeting Photos Former Members Become a member Meeting Information ' Meeting Calendar ' Long -Term Cycle Proposal Book ' Call for Proposals ' Legal Notices Future Schedule ' Joint Boards Page ' BOG Committees Meeting Summaries ' Summary of Actions ' Document Archive Regulations, Policies & Info ' Link to Regulations ' Policies and Findings ' Frequently Used Policies 1 News Archives Board of Game Forms ' Proposal Form ' ACR Form Petition the Board ADF &G > Boards Home > 13(110.5YPPort Board of Fisheries News NOT/Notice of proposed changes in the regulations of the Alaska Board of Game Va Board of Game Interior Proposal Book Available Changes to Tier I / Tier II application deadlines Board of Game Statewide Proposal Book Available Board of Game issues call for proposals: Interior Region Notice of proposed changes in the regulations of the Alaska Board of Game Schedule Changes Read More Here Sign up for our electronic mailing list Board of Game Fish ii Gam* Board of Game I Advisory Committees www.boards.adfg.state.ak.us State of Alaska 1 ADF &G 1 Sport Fish 1 Wildlife 1 Commercial Fish 1 Habitat 1 Subsistence 1 Boards 1 Admin Webmaster • Accessibility • OEO Statement • Terms of Use • Privacy • Copyright © 2003 - 2009 Last updated: December 28, 2009 Page 1 of 1 1 find FAQ - Site Index Joint Boards The Alaska Department of Fish and Game is developing recommendations for consideration by the Board of Game to address a number of workload and public process issues. The large number of proposals and the complexity of issues addressed by the board each year warrants changes that will improve the process to benefit the public, advisory committees, board members, and department staff. Specifically under discussion are ideas for changing the timing of proposal deadlines and shifting to a three -year meeting cycle. The board currently uses a separate proposal deadline for each meeting and operates on a two -year meeting cycle. About Boards The Board of Game is the state's regulatory authority that passes regulations to conserve and develop Alaska's wildlife resources. The Board of Game is charged with making allocative and regulatory decisions. The board has seven members, each appointed by the govemor for a three year term. Each member must be confirmed by a joint session of the state legislature. The Board of Game generally meets two or three times a year, during the period November through April. Meetings vary from 10 days to 14 days. The board may also meet due to a court action, legislation or an emergency situation. Regulation changes are considered on a region -based schedule with each region being discussed on a two -year cycle. 4 http: / /www.boards.adfg .state.ak.us /gameinfo /index.php 1/15/2010 Kodiak Island Borough Mayor Jerome Selby December 28, 2009 Dear Mayor Selby I am a 38 year resident of Alaska having lived in Kodiak the entire time. I recently submitted my name to Governor Parnell for a seat on the Alaska Board of Game. Would like to be placed on the agenda of a borough work session to ask for a resolution of support from the assembly for my candidacy and to discuss and answer any questions the assembly would have about my qualifications for a seat on the BOG. Enclosed is a short resume. Sincerely Donald Fox )()„__/L/L Resume for Don Fox(continued) Contact information: Home phone: 907 - 486 -4738 Mailing address: 2251 Three Sisters Way, Kodiak, Alaska 99615 E -mail: donfox @gci.net Personal statement: I am married and have 2 sons and have lived in Kodiak , Alaska since 1971. Have been a life long hunter and am currently a licensed, active falconer. Maximizing and protecting the states game resources would be my goal if selected to serve on the board of game. Community service has been a big priority in my life. I have served on numerous boards and committees, volunteered at the local radio station, served on the Monashka Bay road service district and volunteered m in the local public schools. Currently I run the after school intramural sports program at North Star Elementary School a position I have held for the last 7 years. BY: SECOND: BY: \ SECOND:N , \O BY: 1 �� I SECOND: •VPQ G-6W11°) BY: VAc I,GL• -- SECOND: �J , T joet 1,9, \��� BY: 5\-- SECOND: TO 1 , , 1' ' to \\, P \ YES NO YES NO YES NO YES NO YES NO Ms. Branson J tole.41raason Ms- Bfeesen Mr. Friend / Mr. Friend Mr. Friend Mr. Friend X ✓ Mr. Friend Ms. Fulp V Ms. Fulp Ms. Fulp Ms. Fulp ' Ms. Fulp V Ms. Jeffrey ✓ Ms. Jeffrey Ms. Jeffrey Ms. Jeffrey V Ms. Jeffrey l/ Mr. Kaplan V Mr. Kaplan Mr. Kaplan Mr. Kaplan ✓ Mr. Kaplan Ms. Lynch V Ms. Lynch Ms. Lynch Ms. Lynch ✓ Ms. Lynch ✓ Ms. Stutes ✓ Ms. Stutes Ms. Stutes Ms. Stutes ✓ Ms. Stutes 7 CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? TOTAL: TOTAL: TOTAL: TOTAL: (o 0 TOTAL: ( 0 The mayor may nv to except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. not Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular Special Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 1 1(0 Date: o l �t Adjourned: BY: 3 I I 1 SECOND: I 1 ' \ f1 v--\\J (..)\.) Q. BY: SECOND: 0 9\./ BY: SECOND: o' 0 BY: r c SECOND: �o A'\ BY: 1 I SECOND: ' a t YES NO YES NO YES NO YES NO YES NO Ms. nso Ms:- Bransefi - Mr. Friend V Mr. Friend ✓ Mr. Friend V Mr. Friend Mr. Friend V Ms. Fulp 17 Ms. Fulp 17 Ms. Fulp Ms. Fulp V M s. Fulp Ms. Jeffrey ✓ Ms. Jeffrey ✓ Ms. Jeffrey J Ms. Jeffrey V Ms. Jeffrey `/ Mr. Kaplan V Mr. Ka lan P `�, ✓ Mr. Kaplan P Mr. Kaplan P lan Mr. Kaplan Y Ms. Lynch V Ms. Lynch Ms. Lynch x V Ms. Lynch V Ms. Lynch /' Ms. Stutes V Ms. Stutes ✓ Ms. Stutes Ms. Stutes X ✓ Ms. Stutes V CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? CHANGE OF VOTE? TOTAL: (n 15 vote TOTAL: 191 0 TOTAL: (p 0 TOTAL: () TOTAL: r n 0 The mayor may not except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular V Special Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: V ( I 1 I 1 1 0 Adjourned: Kodiak Island Borough Assembly Regular Meeting Guidelines January 21, 2010, 7:30 p.m., Borough Assembly Chambers 1. INVOCATION Captain John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Branson who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda as submitted. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS A. Employee Longevity Award — Manager Gifford 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2010 -01A Amending Ordinance No.FY2010 -01 Fiscal Year 2010 Budget by Amending Budgets to Account For Various Revenues That are Over Budget, Provide for Additional Expenditures, Budget New Projects, Accept Grants, and Move Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2010 -01A. Staff report — Manager Gifford Open public hearing. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Kodiak Island Borough Assembly Guidelines January 21, 2010 Page 1 Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. B. Ordinance No. FY2010 -06 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Repealing Chapter 2.135 Arts Council Advisory Committee. Recommended motion: Move to adopt Ordinance No. FY2010 -06. Staff report — Manager Gifford Open public hearing. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS A. Contracts 1. Contract No. FY2010 -27 Island -Wide Transportation Feasibility Study. Recommended motion: Move to authorize the Manager to execute Contract No. FY2010 -27 with McDowell Group of Juneau, Alaska in an amount not to exceed $199,020.00. Staff Report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines January 21, 2010 Page 2 B. Resolutions 1. Resolution No. FY2010 -22 Supporting Senior Citizens of Kodiak, Inc. Legislative Capital Requests. Recommended motion: Move to adopt Resolution No. FY2010 -22. Staff Report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Resolution No. FY2010 -23 Adopting the Kodiak Island Borough Strategic Plan for the Years 2010 -2014. Recommended motion: Move to adopt Resolution No. FY2010 -23. Staff Report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Resolution No. FY2010 -24 Supporting the Candidacy of Mr. Donald Fox to a Seat on the Alaska Department of Fish and Game (ADF &G) Board of Game. Recommended motion: Move to adopt Resolution No. FY2010 -24. Staff Report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. C. Ordinances for Introduction — None. D. Other Items — None. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. 15. ASSEMBLY MEMBER COMMENTS Announcements — Mayor Selby The Borough Assembly will hold its Annual Board Members, Commissioners, Committee Members, and Volunteers Reception on Friday, January 22, 2010, 7 to 9 p.m., at the Kodiak Fisheries Research Center. All Board Members, Commissioners, Committee Members, Volunteers, and their guests are invited to attend. Kodiak Island Borough Assembly Guidelines January 21, 2010 Page 3 The Assembly work session scheduled for Thursday, January 28, 2010, and the regular meeting scheduled for Thursday, February 4, 2010, have been cancelled. The next Assembly work session will be held on Thursday, February 11, 2010, at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, February 18, 2010, at 7:30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines January 21, 2010 Page 4 KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: // Please PRINT your name Please PRINT your name Boni Ch,6,- 1///z