2008-12-18 Regular MeetingKodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, December 18, 2008, 7:30 p.m., Assembly Chambers
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*c) are considered to be routine and non - controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
5. APPROVAL OF MINUTES
A. *Special Meeting of November 20, 2008 and Regular Meeting of December 4,
2008.
6. AWARDS AND PRESENTATIONS
A. Certificate of Recognition — Trevor Dunbar
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments
8. COMMITTEE REPORTS
9. PUBLIC HEARING
A. Ordinance No. FY2009 -13 Amending Kodiak Island Borough Code Of Ordinances
Title 3 Revenue And Finance Chapter 3.35 Real Property Tax Section 3.35.080
Reserve Policies.
B. Ordinance No. FY2009 -01 C Amending Ordinance No. FY2009 -01 Fiscal Year 2009
Budget by Amending Budgets to Provide for Additional Expenditures and Moving
Funds Between Projects.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS - None
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2009 -07 with New World Systems Corporation to Upgrade the
KIB Financial System from the AS400 Financial System to a Network Platform.
2. Contract No. FY2009 -03 Six Months Extension of Threshold Services, Inc.
Contract.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2
B. Resolutions
1. Resolution No. FY2009 -15 Updating The Name Of The Law Firm To Jamin Law
Office And Specifying a Validity Date For The Agreement.
2. *Resolution No. FY2009 -16 Certifying the FY2009 Shared Fisheries Business
Tax Program Application To Be True and Correct.
C. Ordinances for Introduction — None.
D. Other Items — None.
14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. ADJOURNMENT
17. INFORMATIONAL MATERIALS (No Action Required)
A. Minutes of Other Meetings
1. Solid Waste Advisory Board Regular Meeting of June 4, July 2, August 6, and
October 1, 2008; and Special Meeting of July 23, 2008.
B. Reports — None.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGEND
All items listed with an asterisk O are consider
by the Assembly and will be approved by
discussion of these items unless an Asse
item will be removed from the Consent A. ' oa and co
on the agenda.
5. APPROVAL OF MINUTES
A. *Special Meeting of November 20, 2� ® d ' ®�. r Meeting :i - cember 4,
2008.
6. AWARDS AND PRESENTATI
7 CITIZENS' COM
A. Agenda It
8. COMMITTEE
9.
Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, December 18, 2008, 7:30 p.m., Assembly Chambers
rdinanceaI FY2 S "®
Title 3 ReveriUAnd
erve Policie
• xftnance No. F
Bud by Amendin�
Funds .vween Prot
10. BOROUGH M REPORT
11. MESSAGES FROM ` HE BOROUGH MAYOR
12. UNFINISHED BUSINESS - None
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2009 -07 with New World Systems Corporation to Upgrade the
KIB Financial System from the AS400 Financial System to a Network Platform.
2. Contract No. FY2009 -03 Six Months Extension of Threshold Services, Inc.
Contract.
(Limited
uled fo
e routine and non - controversial
n. There will be no separate
requests, in which case the
ed in its normal sequence
er)
General Comments
Amen odiak Island Borough Code Of Ordinances
rice Chap er 3.35 Real Property Tax Section 3.35.080
09- 01C ending Ordinance No. FY2009 -01 Fiscal Year 2009
Budgets to Provide for Additional Expenditures and Moving
s.
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2
B. Resolutions
1. Resolution No. FY2009 -15 Updating The Name Of The Law Firm To Jamin Law
Office And Specifying a Validity Date For The Agreement.
2. Resolution No. FY2009 -16 Certifying the FY2009 Shared Fisheries Business
Tax Program Application To Be True and Correct.
C. Ordinances for Introduction — None.
D. Other Items — None.
14. CITIZENS' COMMENTS (Limited to Three Minutes ,e "•eaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. ADJOURNMENT
17. INFORMATIONAL MATERIALS (No �� 'T= Required)
A. Minutes of Other Meetings
1. Solid Waste Advisory Board Regu eet jf June 4,
October 1, 2008; and Special Meetin• .® `� �� , 2008.
B. Reports — None.
August 6, and
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments
and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Pape 2 of 2
CITIZENS' COMMENTS
KODIAK ISLAND BOROUGH
Assembly Special Meeting
November 20, 2008
A special meeting of the Kodiak Island Borough Assembly was held Thursday, November 20,
2008 in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Judy Fulp,
David Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Rick
Gifford and Borough Clerk Nova Javier.
BRANSON moved to specifically excuse Assembly member Jeffrey who was out on personal
leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
Karen Rasmussen commented on the due process with the abbreviated plat procedure in the
Borough code. She noted her concern that process was not followed and would like her rights
protected and heard.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
PUBLIC HEARING
I. Resolution No. FY2009 -11 Authorizing Participation in the State of Alaska Community
Development Block Grant Program to Seek Grant Funds for the Planning of the
Replacement of the Long Term Care Facility.
After discussion with Providence staff, it was decided not to move forward with the grant
application. There was a process to follow and both KIB staff and Providence staff would have
difficulty to meet the application requirements prior to December 5, 2008.
II. Resolution No. FY2009 -12 Authorizing a Cooperative Application With the Community of
Karluk to the State of Alaska Community Development Block Grant Program to Seek Grant
Funds to Relocate and Upgrade the Community Water Supply Tank.
FRIEND moved to adopt Resolution No. FY2009 -11.
This resolution was requested by Project Manager Kelly Larson, of the Alaska Native Tribal
Health Consortium ( "ANTHC ") and Karluk IRA Tribal Council. Mr. Larson inquired if Kodiak
Island Borough would be willing to apply for a State of Alaska Community Development Block
Grant ( "CDBG ") to seek grant funds to relocate and upgrade the community of Karluk water
supply tank. The community of Karluk is not an eligible participant in the Alaska Department of
Commerce, Community and Economic Development CDBG program because the community is
not governed by a municipal entity as defined by Title 29 of the Alaska Statutes. The community
of Karluk identified a need to relocate and upgrade the community water supply tank, which
qualified as an eligible project in the CDBG program. The Kodiak Island Borough could assist
the community of Karluk in applying for a grant from the CDBG program by submitting a
cooperative application to the program. Staff agreed to present their request to the Borough
Assembly.
Kodiak Island Borough Assembly Minutes
November 20, 2008 Page 1
Mayor Selby opened the public hearing. Hearing and seeing none, he closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Kaplan,
Lynch, and Stutes.
ADJOURNMENT
BRANSON moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Kaplan, Lynch,
Stutes, and Branson.
The meeting adjourned at 7:45 p.m.
ATTEST:
Nova M. Javier, CMC, Borough Clerk Approved:
KODIAK ISLAND BOROUGH
Jerome M. Selby, Mayor
Kodiak Island Borough Assembly Minutes
November 20, 2008 Page 2
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
December 4, 2008
A regular meeting of the Kodiak Island Borough Assembly was held Thursday, December 4,
2008 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:30 p.m.
The invocation was given by Captain John Quinn of the Salvation Army. Mayor Selby led the
Pledge of Allegiance.
Present were Mayor Jerome Selby, Assembly members Pat Branson (arrived at 7:40 p.m.),
Jerrol Friend, Judy Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff
members present were Administrative Official Bud Cassidy, Borough Clerk Nova Javier, and
Deputy Clerk Marylynn McFarland.
Mayor Selby noted that Assembly member Branson would be arriving late.
FRIEND moved to excuse Assembly member Branson who is was out on personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
FRIEND moved to approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
FULP moved to approve regular meeting minutes of November 6, 2008.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
AWARDS AND PRESENTATIONS
Mayor Selby presented the Student of the Month Award to Cimone Trout, a senior at the Kodiak
High School.
CITIZENS' COMMENTS
Barry Altenhof, Solid Waste Advisory Board (SWAB) Chairperson, updated the Assembly on the
following issues: waste management plan, solid waste collection, and Bells Flats residents'
concerns. He wanted to get the solid waste collection RFP reviewed thoroughly. He noted the
State should look into some form of coastal recycling initiative. SWAB was planning to hold
public forums to educate the public about recycling and dumpsters issues. He would like to see
enforcement addressed.
Mel Stephens addressed KIBC 3.10.130 Education fund. He would like the Assembly to make
sure that these funds are not comingled with the other funds of the Borough since they are
flexible funds that can be used for non -area wide purposes.
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 1
COMMITTEE REPORTS - None.
PUBLIC HEARING
A. Ordinance No. FY2009 -10 Rezoning Proposed Tract F Within US Survey 2261 and US
Survey 4947 From C- Conservation To Li- Light Industrial Zoning District (Case 09 -002.)
JEFFREY moved to adopt Ordinance No. FY2009 -10.
With the rezoning of Tract F to LI —Light Industrial Zone, all the development occurring at the
Trident Basin Seaplane base, upland and tideland, would fall within one zoning district LI -Light
Industrial District. The city's upland development of this area had been allowed to occur under a
conditional use in the C- Conservation District. Rezoning Tract F into LI -Light Industrial would
allow for a number of uses that were not permitted in the C- Conservation district. This rezone
was consistent with the Kodiak Island Borough Comprehensive Plan.
The Planning and Zoning Commission recommended approval of this request after conducting a
public meeting and composed findings of fact for its decision. 20 Public Hearing notices were
mailed out on November 10, 2008; none were returned.
Mayor Selby opened the public hearing. Seeing and hearing none, he closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
B. Ordinance No. FY2009 -11 Rezoning a Tract of Land in the Larsen Bay Townsite Legally
Described as Tract A, Block 3, Lot 1 From R1- Single Family Residential To B- Business
District (Case No. 03 -011.)
STUTES moved to adopt Ordinance No. FY2009 -11.
The Community Development Department received the rezone case in 2003. It was postponed
by the Planning and Zoning Commission until after the completion of the Borough's
Comprehensive Plan. Upon completion of this planning effort, the Planning and Zoning
Commission traveled to Larsen Bay in May of 2008 and again in September to hold public
hearings on the request. There were a number of parcels requested in the rezone. After public
testimony, the commission recommended one of the lots which is the parcel where the existing
Uyak Bay Lodge was located. The applicant was in agreement with the Commission's decision.
After the September 20, 2008 public meeting in Larsen Bay and after receiving significant
community public testimony, the Planning and Zoning Commission forwarded the case to the
Borough Assembly with the recommendation to approve Larsen Bay Townsite, Tract A, Block 3,
Lot 1 request for rezoning. The Commission's "findings of fact" supporting its decision was
incorporated into an ordinance prepared for the Assembly. 28 Public Hearing notices were
mailed out on November 10, 2008; none were returned.
Mayor Selby opened the public hearing. Seeing and hearing none, he closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan,
Lynch, Stutes, and Branson.
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 2
C. Ordinance No. FY2009 -12 Amending Kodiak Island Borough Code of Ordinances Title 15
Buildings And Construction to Standardize the Kodiak Island Borough and the City of Kodiak
Building Codes.
FRIEND moved to adopt Ordinance No. FY2009 -12.
The Kodiak Island Borough and the City of Kodiak operate a combined building inspection
program and agreed to coordinate the building codes adopted by each of the local governments
in order to ensure continuity throughout the jurisdiction of the joint program. A joint Borough /City
committee met to review the building codes adopted by the Borough and City, and
recommended the Borough Assembly and City Council adopt updated versions of the building
and fire codes.
Mayor Selby opened the public hearing. Seeing and hearing none, he closed the public hearing.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch,
Stutes, Branson, and Friend.
BOROUGH MANAGER'S REPORT
Administrative Office Cassidy reported that Manager Gifford would be out of town until Monday,
December 8, 2008.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby expressed concern regarding the high energy costs both for gasoline and oil. He
intended to approach the Alaska Municipal League for a possible investment pool to generate
discussion.
Clerk Javier asked if the Assembly would recess for their photo taking session.
FRIEND moved to recess for approximately 15 or 20 minutes.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting reconvened at 8:05 p.m.
NEW BUSINESS
Contracts — None.
Resolutions
1. Resolution No. FY2009 -13 Adopting a 2009 Kodiak Island Borough Communities State
Legislative Capital Improvement Projects Priority List.
BRANSON moved to adopt Resolution No. FY2009 -13.
As a regional government, the Kodiak Island Borough represents the communities of the Kodiak
Island Archipelago. These communities include the City of Kodiak, City of Akhiok, City of Larsen
Bay, City of Old Harbor, City of Ouzinkie, City of Port Lions, and the community of Karluk. There
are improvements and infrastructures needed in these communities such as docks, airports,
community utilities, and facilities.
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 3
Project needs were indentified and prioritized by each community and forwarded to the Kodiak
Island Borough by resolution for inclusion into the 2009 State Legislative Capital Improvement
Projects Priority List to be sent to the governor and state legislative delegation.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes,
Branson, Friend, and Fulp.
2. Resolution No. FY2009 -14 Adopting the Kodiak Island Borough All Hazard Mitigation Plan
and All Local Community Annexes to that Plan.
JEFFREY moved to adopt Resolution No. FY2009 -14.
With the assistance and participation of communities within the Kodiak Island Borough (KIB),
the KIB Community Development Department obtained approval of the KIB Hazard Mitigation
Plan by the Federal Emergency Management Agency (FEMA). FEMA approval of these local
community annexes concluded the work on Phase 11 of the borough's hazard mitigation planning
effort. All that remained to make this multi - jurisdictional plan effective was for the Kodiak Island
Borough and each incorporated community within the borough to adopt their respective
community annex as well as the overall plan.
The need for a multi jurisdictional hazard mitigation plan in the borough dated back to
November 2004. FEMA amended its policy by requiring that all states and local communities
have a FEMA approved hazard mitigation plan in order to be eligible for FEMA Pre - Hazard and
Post Disaster Mitigation funding.
It was a requirement of FEMA to complete the adoption process before December 30, 2008
when the planning grant would expire. In order to facilitate the adoption timeline, KIB staff
presented a compilation of plan chapters, some of which may be designated as draft. These
chapters were the FEMA approved versions of the plan which required some reformatting or
editing into a single final document once the plan was approved and in effect. For this reason
complete copies of the plan were provided on a limited, as- needed, basis until the final edits
could be completed. KIB staff recommended that the FEMA approved plan and associated
annexes be approved in this draft format (as they were submitted to FEMA) so that the content
of the plans could become fully effective for the Kodiak Island Borough and all incorporated
communities within the borough. Any substantive changes needed in the plan or annexes
would be documented for incorporation in the next plan revision cycle.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Branson,
Friend, Fulp, and Jeffrey.
Ordinances for Introduction
1. Ordinance No. FY2009 -13 Amending Kodiak Island Borough Code of Ordinances Title 3
Revenue and Finance Chapter 3.35 Real Property Tax Section 3.35.080 Reserve Policies.
JEFFREY moved to adopt Ordinance No. FY2009 -13 in first reading to advance to public
hearing at the next regular meeting of the Assembly.
To remain consistent with other jurisdictions, the Kodiak Island Borough Assessor's Office
seeks to amend KIBC 3.35.080 by requiring applicants for exemption from real property taxes to
comply with AS 29.45.030(f). The applicant must have been eligible for a Permanent Fund
Dividend under AS 43.23.005 for that same year or for the immediately preceding year; or if the
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 4
individual had not or did not apply, the individual would have been eligible for one of the PFDs
had they applied.
Questions arose regarding AS 43.23.005(d) felony and misdemeanor convictions of individuals.
Direction was given for Staff to look into this closer and possibly draft an amendment to include
an appeal process.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Branson, Friend,
Fulp, Jeffrey, Kaplan, and Lynch.
2. Ordinance No. FY2009-01C Amending Ordinance No. FY2009 -01 Fiscal Year 2009 Budget
by Amending Budgets to Provide for Additional Expenditures and Moving Funds Between
Projects.
FRIEND moved to adopt Ordinance No. FY2009-01C in first reading to advance to public
hearing at the next regular meeting of the Assembly.
This ordinance
• budgeted $12,000 for the school crossing guard program.
• increased the Clerk's department $3,000 to cover APOC costs.
• increased the child care assistance department $1,000 to $102,048. This was due to an
increase in the State grant.
• increased L.E.P.C. department $16,000 to $33,800. This was due to an increase in the
State grant.
• transferred $24,000 from the General Fund to the Borough Capital Projects fund to pay
part of the costs to upgrade the New World Systems financial software from an AS400
platform to a .net platform.
• transferred $160,530 from the Debt Service Other fund to Borough Capital Projects to
pay the majority of costs to upgrade the New World Systems financial software from an
AS400 platform to a .net platform.
• transferred $10,000 from the Debt Service Other fund to the Debt Service fund to cover
a $9,862 deficit
• the Borough had taken the responsibility for the Hospital access and parking project, the
foundation for the new clinic project, and the Providence Leasehold project. The total of
these projects was $5,186,542. The sources of revenue were listed on the budget
ordinance.
• increased the Solid Waste Disposal fund $600,000. In FY2008 closure /post - closure
costs were $819,143 but only $200,000 was budgeted for these costs in FY2009.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Branson, Friend, Fulp,
Jeffrey, Kaplan, and Lynch.
Other Items
1. Mayoral Appointments of Assembly Representatives to Boards and Committees.
STUTES moved to confirm the Mayoral appointments of Assembly member representatives to
boards, committees, commissions, and councils.
Architectural Review Board Jerrol Friend
Joint Building Code Review Committee Jerrol Friend
Kodiak College Council Judy Fulp
Kodiak Fisheries Advisory Committee Sue Jeffrey
Parks and Recreation Committee Dave Kaplan
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 5
Providence Health System Service Area Board
Providence Kodiak Island Counseling
Center Advisory Council
School District Budget Advisory Committee
School District Facilities Review Committee
School District Strategic Planning Committee
Solid Waste Advisory Board
Mayor Selby serves on the Economic Development Committee and Emergency Services
Council
Mayor Selby asked that the Assembly confirm the appointments of Assembly member
representatives to Boards, Committees, Commissions, and Councils.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
2. Confirmation of Mayoral /Assembly Appointments to Different Boards, Committees, and
Commissions.
JEFFREY moved to confirm the Mayoral and Assembly appointments to different boards,
committees, and commissions as follows:
MAYORAL APPOINTMENTS
Arts Council Advisory Board
Cecelia A. Esparza to the seat to expire 2011
Sara Bruce to the seat to expire 2011
Parks and Recreation Committee
Kevin Foster and Mike Sirofchuck to the seats to expire 2011
Planning and Zoning Commission
Erin Harrington and Jim Purdy to the seats to expire 2011
Alan Torres to the seat to expire 2010
Solid Waste Advisory Board
Barry Altenhof to the seat to expire 2011
Board of Equalization
Cassandra Juenger to the seat to expire 2011
ASSEMBLY APPOINTMENTS
Pat Branson
Louise Stutes
Dave Kaplan
Chris Lynch
Sue Jeffrey
Chris Lynch
Monashka Road Service Area Board
Chaz Glagolich to the seat to expire 2011 - (This recommendation was based on a conversation
with Clerk Javier. Mr. Glagolich expressed his desire to assume the seat declined by Mr.
Withrow.)
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan,
Lynch, Stutes, and Branson.
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 6
3. Recommendation for Appointment to Board Seats on the Providence Health System Kodiak
Island Service Area Community Board.
STUTES moved to recommend the appointment of Ken Knowles and Steven Honnold to the
Providence Kodiak Island Service Area Community Board.
Providence Kodiak Island Medical Center submitted the names of Ken Knowles and Steven
Honnold to the Providence Kodiak Island Service Area Community Board.
Per Contract No. 97 -07A: An advisory board meeting the requirements of 7AAC 13.030(a) will
be appointed by Providence. One assembly member shall be appointed by Providence as a full
voting member of the advisory board, and Providence shall give the borough the opportunity for
review and comment before appointments to the advisory board are made.
Ms. Branson was the Assembly representative, appointed under Item 13.D.1.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch,
Stutes, Branson, and Fulp.
CITIZENS' COMMENTS - None.
ASSEMBLY MEMBER COMMENTS
Assembly member Lynch congratulated Cimone Trout. She commented about the public
comments during the SWAB meeting and hoped that the attitudes would remain positive instead
of inhibiting the plan. She would like the Board to move forward in developing a long term plan.
She also commented on the need for enforcement and asked that it needed to be discussed at
the Strategic Planning meeting.
Assembly member Stutes congratulated Cimone Trout. She thanked the SWAB for its hard work
especially Chair Altenhoff.
Assembly member Kaplan congratulated Cimone Trout and concurred with the comments of
Mayor Selby regarding energy costs.
Assembly member Friend congratulated Cimone Trout. He also would like the enforcement
issue discussed.
Assembly member Jeffrey congratulated Cimone Trout. She agreed that the public needs to be
informed about solid wasted. She would like to see the Exxon Funds /Education Fund discussed
at a future work session. She thanked all the volunteers for their time and expertise.
Assembly member Fulp congratulated Cimone Trout. She would like to discuss the following in
the future: junk vehicles and smoke free Kodiak. She hoped for increased tourism in Kodiak.
Assembly member Branson just returned from her trip to Anchorage for the Alaska Commission
on Aging. She noted the Governor's budget would be out on December 15. She agreed that the
fuel investment pool was a great idea. She also thanked the volunteers.
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 7
Announcements
The Mayor announced that the Kodiak Island Borough would be hosting the Kodiak Island
Mayor's Conference on Friday, December 12 at 11 a.m. in the Borough Conference Room.
The Kodiak Island Borough, in coordination with the Kodiak College, would be presenting a
workshop titled "Board Forums" to be held at the Kodiak College, Benny Benson Room 106 on
Saturday, December 13, 2008 from 9:30 a.m. to 12:30 p.m. The Borough Clerk's Office Staff
would be holding training on Parliamentary Procedures and Open Meetings Act from 1:30 p.m.
to 4 p.m. The workshop would be free Kodiak Island Borough boards, committees, and
commissions including staff, and any interested community members. Seating was limited so
those interested in attending were asked to RSVP with the Clerk's office at 486 -9310.
The next work session was scheduled on Thursday, December 11 at 7:30 p.m. in the Borough
Conference Room and the regular meeting was scheduled on Thursday, December 18 at 7:30
p.m. in the Borough Assembly Chambers.
ADJOURNMENT
BRANSON moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes,
Branson, Friend, and Fulp.
The meeting adjourned at 8:50 p.m.
Nova M. Javier, CMC, Borough Clerk Approved:
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Mayor
Kodiak Island Borough Assembly Minutes
December 4, 2008 Page 8
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
December 18, 2008 REGULAR MEETING
ITEM NO: 9.A
TITLE:
Ordinance No. FY2009 -13 Amending Kodiak Island Borough Code Of Ordinances Title 3
Revenue And Finance Chapter 3.35 Real Property Tax Section 3.35.080 Reserve Policies.
SUMMARY:
In order to remain consistent with other jurisdictions, the Kodiak Island Borough Assessor's
Office is seeking to amend KIBC 3.35.080 by requiring applicants for exemption from real
property taxes to comply with AS 29.45.030(0. The applicant must have been eligible for a
Permanent Fund Dividend under AS 43.23.005 for that same year or for the immediately
preceding year; or if the individual has not or does not apply, the individual would have been
eligible for one of the PFDs had they applied.
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2009 -13.
Introduced by: Borough Manager
Requested by: Borough Assessor
1 Drafted by: Borough Assessor
2 Introduced: 12/04/2008
3 Public Hearing: 12/18/2008
4 Adopted:
5
6 KODIAK ISLAND BOROUGH
7 ORDINANCE NO. FY2009 -13
8
9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
10 AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND
11 FINANCE CHAPTER 3.35 REAL PROPERTY TAX SECTION 3.35.080 RESERVE POLICIES
12
13 WHEREAS, Kodiak Island Borough Code 3.35.080 addresses exemptions from real and
14 personal property tax as provided by AS 29.45.030(e); and
15
16 WHEREAS, this ordinance will amend to KIBC 3.35.080 in order to be consistent with other
17 jurisdictions within the State of Alaska; and
18
19 WHEREAS, the KIB Assessing staff expend considerable time and borough resources in
20 establishing Alaska residency for exemption applicants; and
21
22 WHEREAS, the Alaska Permanent Fund Dividend applicants must meet established residency
23 requirements yearly to qualify for a dividend; and
24
25 WHEREAS, AS 29.45.030(f) provides that to be eligible for an exemption under AS
26 29.45.030(e) for a year, a municipality may by ordinance require that an individual also meet the
27 requirements under one of the following paragraphs;
28
29 (1) The individual shall be eligible for a permanent fund dividend under AS 43.23.005 for that
30 same year or for the immediately preceding year; or
31 (2) If the individual has not applied or does not apply for one or both of the permanent fund
32 dividends, the individual would have been eligible for one of the permanent fund
33 dividends identified in (1) of this subsection had the individual applied and
34
35 WHEREAS, the Borough Attorney has reviewed this ordinance and found it to be enforceable;
36
37 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
38 BOROUGH that:
39
40 Section 1: This ordinance is of a general and permanent nature and shall become a part of
41 the Kodiak Island Borough Code of Ordinances;
42
43 Section 2: Title 3 Revenue And Finance Chapter 3.35 Real Property Tax Section 3.35.080
44 Reserve Policies is hereby amended as follows:
45
46 3.35.080 Real and personal property exempted from taxation.
47 The following described properties shall be exempt from any and all taxation otherwise imposed
48 under the foregoing sections:
49 A. All property belonging to the United States of America, the state of Alaska, the
50 borough, the city of Kodiak, or any other incorporated city lying and being within the boundaries
51 of the borough;
52 B. All property used exclusively for religious, educational, or charitable purposes, such
53 property used for religious purposes to be deemed to include the residences of a pastor, priest,
Kodiak Island Borough, Alaska Ordinance No. FY2009 -13
Page 1 of 3
54 or minister of such religious organization and to further include all other property of such
55 organization not used for business, rent, or profit. Property of any religious, educational, or
56 charitable organization from which the organization derives any rentals or profits shall not be
57 exempt. Unimproved or vacant real property of any such organization which is not currently used
58 for religious, education, or charitable purposes shall be deemed to be property held or used for
59 profit, unless by deed restriction or otherwise the real property has been effectually dedicated to
60 future use for religious, educational, or charitable purposes only and cannot be sold or used for
61 any other purposes;
62 C. The property of any organization which is not organized for business purposes and
63 whose membership is composed entirely of veterans of any wars of the United States, as
64 recognized and chartered by the Congress of the United States, and the property of the auxiliary
65 of any such organization. Property of any such veteran's organization or auxiliary from which the
66 organization derives any rentals or profits shall not be exempt;
67 D. To be eligible for an exemption provided by AS 29.45.030(e) the individual applying for
68 the exemption must also meet requirements under one of the following two paragraphs:
69 1. The individual shall be eligible for a permanent fund dividend under AS
70 43.23.005 for that same year or for the immediately preceding year; or
71 2. If the individual has not applied or does not apply for one or both of the
72 permanent fund dividends, the individual would have been eligible for one of the permanent fund
73 dividends identified in (1) of this subsection had the individual applied.
74 S. E. In the event that a claimant fails to apply for an exemption provided by AS
75 29.45.030(e) by January 15th of the assessment year for which the exemption is sought, the
76 borough assessor for good cause shown may waive the claimant's failure to make timely
77 application for the exemption for that year and shall accept the application as if timely filed
78 subject to the provisions contained in AS 29.45.030(e).
79 Good cause shall include but not necessarily be limited to:
80 1. Mistake;
81 2. Inadvertence; or
82 3. Excusable neglect;
83 Waiver may only be granted for the year in which an application is filed and for the year
84 immediately prior. Assessor's rulings under this provision may be appealed to the borough
85 assembly which for good cause shown may waive an applicant's failure to file timely and may
86 direct the assessor to accept the application as if timely filed subject to the provisions contained
87 in AS 29.45.030(e).
88 € F. The private interests, other than fee simple record ownership, in real property of an
89 individual residing in the property if the property has been developed, improved, or acquired with
90 federal funds for low- income housing and is owned or managed as low- income housing by the
91 Alaska State Building Authority or a regional housing authority formed under AS 18.55.996. This
92 section does not prohibit the borough from continuing to receive payments in lieu of taxes
93 authorized under federal law. This section applies only to those low- income housing units in
94 existence prior to January 1, 1989, hence, any new projects, real property acquisitions and
95 additions to the existing properties after January 1, 1989, shall require an ordinance of the
96 assembly prior to the granting of an exemption under this section;
97 F,. G. The increase in assessed value of improvements to real property if an increase in
98 assessed value is directly attributable to landscaping, or new maintenance, repair, or renovation
99 of an existing structure, and if the alteration, maintenance, repair, or renovation, when
100 completed, enhances the exterior appearance or aesthetic quality of the land or structure. An
101 exemption may not be allowed under this subsection for the construction of an improvement to a
102 structure if the principal purpose of the improvement is to increase the amount of space for
103 occupancy or nonresidential use in the structure or for the alteration of land as a construction
104 activity. An exemption provided in this subsection may continue for up to four years from the date
105 the improvement is completed or from the date of approval for the exemption by the local
106 assessor, whichever is later; and
Kodiak Island Borough, Alaska Ordinance No. FY2009 -13
Page 2 of 3
107 Q. H. Property of an organization not organized for business or profit making purposes
108 and used exclusively for community purpose activities is exempt from taxation under this
109 subchapter.
110 1. The assessor may from time to time require such information as is reasonably
111 necessary to determine the character of the organization and the nature of uses made. The
112 exemption provided in this section is not applicable unless the required information is provided to
113 the assessor.
114 2. For purposes of this section, a qualifying community purpose organization must
115 be active and qualified for tax exempt status under section 501(c) of the Internal Revenue
116 Service Tax Code.
117 3. The property of the following organizations shall be exempt from real and
118 personal property taxation under this section:
119 a. Kodiak Island Sportsman's Association;
120 b. Kodiak Senior Center;
121 c. Kodiak State Fairgrounds — Kodiak Jaycees;
122 d. Kodiak Chamber of Commerce; and
123 e. Kodiak Island Convention and Visitors Bureau.
124
125 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
126 THIS DAY OF 2008
127
128
129 KODIAK ISLAND BOROUGH
130
131
132
133 Jerome M. Selby, Borough Mayor
134
135 ATTEST:
136
137
138
139 Nova M. Javier, CMC, Borough Clerk
140
141
Kodiak Island Borough, Alaska Ordinance No. FY2009 -13
Page 3 of 3
NOTE: ORDINANCE NO. FY2009 -13 PROPOSED LANGUAGE BASED ON ASSEMBLY
DISCUSSION (BLUE TEXT)
educational, or charitable organization from which the organization derives any rentals or profits
shall not be exempt. Unimproved or vacant real property of any such organization which is not
currently used for religious, education, or charitable purposes shall be deemed to be property
held or used for profit, unless by deed restriction or otherwise the real property has been
effectually dedicated to future use for religious, educational, or charitable purposes only and
cannot be sold or used for any other purposes;
C. The property of any organization which is not organized for business purposes and whose
membership is composed entirely of veterans of any wars of the United States, as recognized
and chartered by the Congress of the United States, and the property of the auxiliary of any
such organization. Property of any such veteran's organization or auxiliary from which the
organization derives any rentals or profits shall not be exempt;
D. To be eligible for an exemption provided by AS 29.45.030(e) the individual applying for the
exemption must also meet requirements under one of the following two paragraphs:
1. The individual shall meet the residency requirements to be eligible for a permanent fund
dividend under AS 43.23.005 for that same year or for the immediately preceding year; or
2. If the individual has not applied or does not apply for one or both of the permanent fund
dividends, the individual would have met the residency requirements to have been eligible for
one of the permanent fund dividends identified in (1) of this subsection had the individual
applied.
E. F. In the event that a claimant fails to apply for an exemption provided by AS 29.45.030(e) by
January 15th of the assessment year for which the exemption is sought, the borough assessor
for good cause shown may waive the claimant's failure to make timely application for the
exemption for that year and shall accept the application as if timely filed subject to the
provisions contained in AS 29.45.030(e).
Good cause shall include but not necessarily be limited to:
1. Mistake;
2. Inadvertence; or
3. Excusable neglect;
Waiver may only be granted for the year in which an application is filed and for the year
immediately prior. Assessor's rulings under this provision may be appealed to the borough
assembly which for good cause shown may waive an applicant's failure to file timely and may
direct the assessor to accept the application as if timely filed subject to the provisions contained
in AS 29.45.030(e).
G. The private interests, other than fee simple record ownership, in real property of an
individual residing in the property if the property has been developed, improved, or acquired
with federal funds for low- income housing and is owned or managed as low- income housing by
the Alaska State Building Authority or a regional housing authority formed under AS 18.55.996.
This section does not prohibit the borough from continuing to receive payments in lieu of taxes
authorized under federal law. This section applies only to those low- income housing units in
existence prior to January 1, 1989, hence, any new projects, real property acquisitions and
additions to the existing properties after January 1, 1989, shall require an ordinance of the
assembly prior to the granting of an exemption under this section;
AS 43.23.005. Eligibility.
(a) An individual is eligible to receive one permanent fund dividend each year in an amount to
be determined under AS 43.23.025 if the individual
(1) applies to the department;
(2) is a state resident on the date of application;
(3) was a state resident during the entire qualifying year;
(4) has been physically present in the state for at least 72 consecutive hours at some time
during the prior two years before the current dividend year;
(5) is
(A) a citizen of the United States;
(B) an alien lawfully admitted for permanent residence in the United States;
(C) an alien with refugee status under federal law; or
(D) an alien that has been granted asylum under federal law;
(6) was, at all times during the qualifying year, physically present in the state or, if absent,
was absent only as allowed in AS 43.23.008 ; and
(7) was in compliance during the qualifying year with the military selective service
registration requirements imposed under 50 U.S.C. App. 453 (Military Selective Service Act),
if those requirements were applicable to the individual, or has come into compliance after
being notified of the lack of compliance.
(b) [Repealed, Sec. 18 ch 4 SLA 1992].
(c) A parent, guardian, or other authorized representative may claim a permanent fund
dividend on behalf of an unemancipated minor or on behalf of a disabled or an incompetent
individual who is eligible to receive a payment under this section. Notwithstanding (a)(2) - (4)
of this section, a minor is eligible for a dividend if, during the two calendar years immediately
preceding the current dividend year, the minor was born to or adopted by an individual who
is eligible for a dividend for the current dividend year.
(d) Notwithstanding the provisions of (a) - (c) of this section, an individual is not eligible for a
permanent fund dividend for a dividend year when
(1) during the qualifying year, the individual was sentenced as a result of conviction
in this state of a felony;
(2) during all or part of the qualifying year, the individual was incarcerated as a result
of the conviction in this state of a
(A) felony; or
(B) misdemeanor if the individual has been convicted of
(i) a prior felony as defined in AS 11.81.900 ; or
(ii) two or more prior misdemeanors as defined in AS 11.81.900 .
(e) [Repealed, Sec. 64 ch 21 SLA 1991].
(f) In a time of national military emergency, the commissioner may waive the requirement of
(a)(4) of this section for an individual absent from the state under military orders while serving in
the armed forces of the United States, or for the spouse and dependents of that individual.
(g) For purposes of applying (d)(1) of this section, the date the court imposes a sentence or
suspends the imposition of sentence shall be treated as the date of conviction. For purposes of
applying (d)(2)(B) of this section, multiple convictions arising out of a single criminal episode
shall be treated as a single conviction.
(h) If an individual who would otherwise have been eligible for a permanent fund dividend dies
after applying for the dividend but before the dividend is paid, the department shall pay the
dividend to a personal representative of the estate or to a successor claiming personal property
under AS 13.16.680. If an individual who would otherwise have been eligible for a dividend and
who did not apply for the dividend dies during the application period, a personal representative
of the estate or a successor claiming personal property under AS 13.16.680 may apply for and
receive the dividend. Notwithstanding AS 43.23.011 , the application for the dividend may be
filed by the personal representative or the successor at any time before the end of the
application period for the next dividend year.
TITLE:
SUMMARY:
FISCAL NOTES: See attached.
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
DECEMBER 18, 2008 REGULAR MEETING
ITEM NO: 9.B
Ordinance No. FY2009 -01C Amending Ordinance No. FY2009 -01 Fiscal Year 2009 Budget
by Amending Budgets to Provide for Additional Expenditures and Moving Funds
Between Projects.
This ordinance
• budgets $12,000 for the school crossing guard program.
• increases the Clerk's department $3,000 to cover APOC costs.
• increases the child care assistance department $1,000 to $102,048. This is due to an
increase in the State grant.
• increases L.E.P.C. department $16,000 to $33,800. This is due to an increase in the
State grant.
• transfers $24,000 from the General Fund to the Borough Capital Projects fund to pay
part of the costs to upgrade the New World Systems financial software from an AS400
platform to a net platform.
• transfers $160,530 from the Debt Service Other fund to Borough Capital Projects to pay
the majority of costs to upgrade the New World Systems financial software from an
AS400 platform to a .net platform.
• transfers $10,000 from the Debt Service Other fund to the Debt Service fund to cover a
$9,862 deficit
• the Borough has taken the responsibility for the Hospital access and parking project, the
foundation for the new clinic project, and the Providence Leasehold project. The total of
these projects is $5,186,542. The sources of revenue are listed on the budget ordinance.
• increases the Solid Waste Disposal fund by $40,000. Closure /post - closure costs were
budgeted at $200,000 but now are projected to be $240,000.
RECOMMENDED MOTION: Move to adopt Ordinance No. FY2009 -01C.
Introduced by: Borough Manager
Requested by: Borough Manager
1 Drafted by: Finance Director
2 Introduced: 12/04/2008
Public Hearing: 12/18/2008
3 Adopted:
4
5 KODIAK ISLAND BOROUGH
6 ORDINANCE NO. FY2009 -01(C)
7
8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY
9 AMENDING ORDINANCE NO. FY2009 -01 FISCAL YEAR 2009 BUDGET BY
10 AMENDING BUDGETS TO PROVIDE FOR ADDITIONAL EXPENDITURES
11 AND MOVING FUNDS BETWEEN PROJECTS
12
13 WHEREAS, funds for the school crossing guard program were not included in the original
14 FY2009 budget; and
15
16 WHEREAS, an additional $3,000 needs to be added to the Clerk's department as authorized
17 by the Assembly to cover advertising expenses for Proposition No. 1 regarding financial
18 disclosure; and
19
20 WHEREAS, the State grant for child care is $1,000 more than is currently budgeted; and
21
22 WHEREAS, the L.E.P.C. grant is $16,000 more than budgeted; and
23
24 WHEREAS, there is a $9,862 deficit in the Debt Service fund; and
25
26 WHEREAS, the Debt Service Other fund has $170,530 in funds that are not needed; and
27
28 WHEREAS, the Borough needs to move its financial software program from an AS400
29 platform to a .Net platform; and
30
31 WHEREAS, it is estimated that the closure /post - closure costs at the landfill will be $40,000
32 more than budgeted; and
33
34 WHEREAS, the Borough is going to manage the KIB- Hospital Parking Lot/ADA Access
35 project, the Kodiak Community Health Center project, and the Providence Leasehold project;
36 and
37
38 WHEREAS, the Solid Waste Disposal fund needs to be increased by $40,000. In FY2008
39 closure /post - closure costs were $819,143 but only $200,000 was budgeted for these costs in
40 FY2009;
41
Kodiak Island Borough, Alaska Ordinance No. FY2009 -01C
Page 1 of 2
42
43 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
44 BOROUGH THAT:
45
46 Section 1: This ordinance is not of general application and shall not be codified.
47
48 Section 2: The FY2009 budget will be amended per the attached nine page schedule.
49
50 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
51 THIS DAY OF 2008
52
53 KODIAK ISLAND BOROUGH
54
55
56 Jerome M. Selby, Borough Mayor
57
58 ATTEST:
59
60
61 Nova M. Javier, CMC, Borough Clerk
62
Kodiak Island Borough, Alaska Ordinance No. FY2009-01C
Page 2 of 2
FY0009 -01 B
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
Fund 100 General Fund
Revenues:
Property Tax 9,082,500 9,149,647 (67,147) 101% 9,082,500
Boat & Motor Vehicle Tax 251,000 72,892 178,108 29% 251,000
Payment in Lieu of Taxes 813,000 16,767 796,233 2% 813,000
Severance Taxes 1,288,213 452,943 835,270 35% 1,288,213
Penalties & Int on tax 175,000 53,889 121,111 31% 175,000
Licenses and Permits 66,250 28,375 37,875 43% 66,250
Federal Shared Revenue 350,075 350,075 0% 350,075
Temporary Fiscal Relief 751,477 777,571 (26,094) 103% 751,477
Raw Fish Tax 1,000,000 1,236,280 (236,280) 124% 1,000,000
Raw Fish Tax - Offshore 50,000 50,000 0% 50,000
Other State Revenue 26,000 26,000 0% 26,000
Fines 500 138 362 28% 500
Interest Earnings 300,000 45,564 254,436 15% 300,000
Miscellaneous 25,500 8,606 16,894 34% 25,500
Use of Fund Balance 1,344,798 1,344,798 0% 39,000 1,383,798
Sale of Fixed Assets -
Transfer In
-
Total 15,524,313 11,842,672 3,681,641 76% 39,000 15,563,313
Expenditures:
Borough Assembly 186,440 40,850 145,590 22% 186,440
Borough Manager 358,600 119,835 238,765 33% 358,600
Borough Clerk 411,510 142,827 268,683 35% 3,000 414,510
Borough Attorney 130,000 11,179 118,821 9% 130,000
Finance Department 691,640 190,895 500,745 28% 691,640
Management Information Services 588,533 149,254 439,279 25% 588,533
Assessing Department 440,760 127,902 312,858 29% 440,760
Engineering/ Facilities Dept 158,715 35,003 123,712 22% 158,715
Community Development 749,780 168,885 580,895 23% 749,780
Building Official 147,765 38,612 109,153 26% 147,765
Economic Development 75,000 21,500 53,500 29% 75,000
General Administration 297,600 96,269 201,331 32% 297,600
Emergency Preparedness 8,800 3,357 5,443 38% 8,800
School District Support 10,783,220 3,466,209 7,317,011 32% 10,783,220
Health and Sanitation 233,000 232,699 301 100% 233,000
Animal Control 82,500 42,063 40,437 51% 82,500
Culture and Recreation 81,000 74,110 6,890 91% 12,000 93,000
Colledge and Libraries 93,000 3,000 90,000 3% 93,000
Transfers Out 6,450 6,450 0% 24,000 30,450
Total 15,524,313 4,964,449 10,559,864 32% 39,000 15,563,313
Fund 205 Child Care Assistance Program
Revenue 101,048 25,262 75,786 25% 1,000 102,048
Expenditures 101,048 16,942 84,106 17% 1,000 102,048
Fund 210 Land Sales
Revenue
Expenditures
Ordinance No. FY2009 -01C
97,771 9,905 87,866 10% 97,771
97,771 4,294 93,477 4% 97,771
1
Backup Info
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
Fund 220 Buildings and Grounds
Revenues
Revenues 438,410 181,657 256,753 41% 438,410
Transfers in 185,000 185,000 0% 185,000
Use of Fund Balance 89,075 89,075 0% 89,075
Total Revenues 712,485 181,657 530,828 25% 712,485
Expenditures - -
Borough Building 408,985 107,006 301,979 26% 408,985
MHC Apartments 10,000 3,342 6,658 33% 10,000
School Buildings 287,500 190,776 96,724 66% 287,500
Parks 6,000 3,356 2,644 56% 6,000
Total Expenditures 712,485 304,480 408,005 43% 712,485
Fund 230 Coastal Management
Revenues 24,000 - 24,000 0% 24,000
Expenditures - - -
CMG Regular 24,000 4,576 19,424 19% 24,000
Total Expenditures 24,000 4,576 19,424 19% 24,000
Fund 234 L.E.P.C.
Revenues
LEPC 17,800 17,800 0%
E.O.P. Grant - - 0%
Revenues 17,800 - 17,800 0%
16,000
33,800
17,800
Expenditures -
Expenditures-LEPC 17,800 6,455 11,345 36% 16,000 33,800
Expenditures -FEMA grant - - 0% -
Total Expenditures 17,800 6,455 11,345 36% 17,800
Fund 240 Womens Bay Road Service
Revenues 124,057 132,585 (8,528) 107% 124,057
Expenditures 124,057 19,605 104,452 16% 124,057
Fund 242 Service District No. 1
Revenues 269,700 295,156 (25,456) 109% 269,700
Expenditures 269,700 13,049 256,651 5% 269,700
Fund 243 Service Area No. 2
Revenues 100 40 60 100
Expenditures 100 100 100
Fund 244 Monaska Bay Road District
Revenues 52,590 52,023 567 99% 52,590
Expenditures 52,590 3,175 49,415 6% 52,590
Fund 246 Bay View Road Service Area
Revenues 5,700 7,175 (1,475) 126% 5,700
Expenditures 5,700 2,897 2,803 51% 5,700
Fund 250 Fire Protection Area No. 1
Revenues 415,900 431,239 (15,339) 104% 415,900
Expenditures 415,900 100,474 315,426 24% 415,900
Fund 252 Womens Bay Fire Department
Revenues 95,980 74,902 21,078 78% 95,980
Expenditures 95,980 26,948 69,032 28% 95,980
Ordinance No. FY2009 -01C
2
Backup Info
Fund 254 KIB Airport Fire District
Revenues
Expenditures
Fund 260 Woodland Acres Street Lights
Revenues 8,420 84,449 (76,029) 1003% 8,420
Expenditures 8,420 1,389 7,031 16%
8,420
Fund 261 Trinity Islands Lighting Dist.
Revenues 3,920 3,890
Expenditures 3,920 486 3,434 12% 3,920
Fund 262 Mission Lake Tide Gate
Revenues 3,700 3,736 (36) 101% 3,700
Expenditures 3,700 355 3,345 10% 3,700
Fund 263 Trinity Islands Paving Dist.
Revenues 20,060 28,403 (8,343) 142% 20,060
Expenditures 20,060 124 19,936 1
20,060
Fund 275 Kodiak Arts Council
Revenues 68,360 20,387
Expenditures 68,360 20,969
Fund 276 Facilities Fund
Revenues 1,890,000 368,277 1,521,723 19% 1,890,000
Expenditures/Transfers Out:
Building Insurance 185,000 185,000 0% 185,000
Debt Service 1,150,000 1,150,000 0% 1,150,000
Capital Projects Fund 495 397,540 397,540 0% 397,540
Capital Projects Fund 430 0%
Contingencies
0%
Contengencies - inflation proofing 157,460 157,460 0% 157,460
Total Expenditures 1,890,000 1,890,000 0% 1,890,000
Fund 277 Tourism Development
Revenues
Expenditures
Fund 290 Fern Fuller Trust
Revenues
Expenditures
Ordinance No. FY2009 -01C
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
13,070 13,751 (681) 105%
13,070 28 13,042 0%
70,980
70,980
78,761
27,557
(7,781) 111%
43,423 39%
3
Backup Info
13,070
13,070
30 99% 3,920
47,973 30% 68,360
47,391 31% 68,360
70,980
70,980
75,000 3,335 71,665 4% 75,000
75,000 2,164 72,836 3% 75,000
Fund 300 Debt Service
Revenues
State Debt Reimbursement
Interest Earnings
Transfers in
General Fund - Education
General Fund - Health
Facilities Fund
Hospital Fund
Bond Premium
Use of fund balance
Total Revenues
Expenditures
Expenditures - School Debt
Expenditures - Hospital Debt
Expenditures - Karluk Loans
Expenditures -Other Debt
Total Expenditures
Fund 310 Debt Service Other
Revenues
Expenditures
Ordinance No FY2009 -01C
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
2,144,617 182,273 1,962,344 8% 2,144,617
10,000 160 9,840 2% 10,000
763,036 763,036 0% 10,000 773,036
1,150,000 1,150,000 0% 1,150,000
0% -
4,067,653 182,433 3,885,220
0%
3,295,550 762,167 2,533,383 23%
765,500 85,247 680,253 11%
6,603 6,603 0%
- - 0%
4,067,653 847,414 3,220,239 21%
10,000 4,077,653
10,000
3,305,550
765,500
6,603
10,000 4,077,653
0% 170,530 170,530
0% 170,530 170,530
4
Backup info
Fund 410 - Borough Capital Projects:
Revenues:
Interest Earnings 304,898 304,898 0% 304,898
Contributions for BMX track 39,670 39,670 0% 39,670
State Grant 540,508 540,508 0% 540,508
Miscellaneous - - 0%
Total Revenues 885,076 885,076 0% 885,076
Operating Transfers In: -
General Fund 517,352 517,352 0% 24,000 541,352
Building and Grounds Fund 50,000 50,000
Bayside Fire Department 448,800 448,800 0% 448,800
Facilities Fund 1,434,384 1,434,384 0% 1,434,384
Fund 310 160,530 160,530
Fund 420 2,843,751 2,843,751 0% 2,843,751
Total Operating Transfers In 5,294,287 - 5,294,287 0% 184,530 5,478,817
Total Revenues 6,179,363 6,179,363 0% 184,530 6,363,893
Projects:
85 Village Metals 150,000 121,257 28,743 81% 150,000
146 BMX Bike Trail 94,670 85,242 9,428 90% 94,670
174 Bayside Storage Addition & Engine Bay 426,800 102,691 324,109 24% 426,800
00102 Bayside Underground Electrical 22,000 - 22,000 0% 22,000
03105 Northstar School road /parking lot design 50,000 29,376 20,624 59% 50,000
03108 Borough Building Parking Lot 50,000 50,000 0% 50,000
03106 KHS emergency generator 50,000 50,000 0% 50,000
03109 Borough Building air handling penthouse 10,000 10,000 0% 10,000
03110 Borough Building emergency generator 20,000 2,353 17,647 12% 20,000
03120 WB Comm Plan Revision 33,380 22,392 10,988 67% 33,380
05022 KMS Seismic Upgrade 410/523 2,700,000 4,001,414 (1,301,414) 0% 2,700,000
05023 Peterson Seismic Upgrade 684,259 714,855 (30,596) 104% 684,259
05025 High School Gym Seismic 50,000 5,213 44,787 10% 50,000
06001 Computer Upgrade 114,000 114,000 100% 114,000
07015 High School kitchen floor 12,323 12,323 100% 12,323
07016 R and replacement of culverts at Panamaroff Creek 30,000 - 30,000 0% 30,000
07017 Hospital Solarium 25,000 25,000 - 100% 25,000
07018 HS Pool Repairs 40,000 - 40,000 0% 40,000
08001 Kodiak Middle School Asbestos Abatement 182,000 131,333 50,667 72% 182,000
08002 Main elementary Asbestous abatment 43,000 32,800 10,200 76% 43,000
08003 HS Soil Remediation 497,000 460,509 36,491 93% 497,000
08004 Computer Assisted Mass Appraisal and Collection Prg 400,000 117,895 282,105 29% 400,000
XXXX Upgrade to NWS - - 0% 184,530 184,530
Tranfer to Fund 430 390,000 390,000 0% 390,000
Other Projects 104,931 104,931 0% 104,931
Total Borough Projects 6,179,363 5,978,653 200,710 97% 184,530 6,363,893
Ordinance No. FY2009 -01C
Capital Projects
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
5
Backup Info
Fund 420 -GO Bond Projects:
Revenues:
Interest Earnings 3,633,918 3,137,088 496,830 86% 3,633,918
Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 - 100% 9,302,760
Proceeds from bond 2004B Bond Issue 11,050,000 11,050,000 100% 11,050,000
Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 100% 8,000,000
31,986,678 31,489,848 496,830 98% 31,986,678
Projects:
03119 New Swimming Pool 14,595,000 7,240,686 7,354,314 50% 14,595,000
04101 Old Harbor Gym /Voc Ed renovation 2,251,134 3,673 2,247,461 0% 2,251,134
04102 Larsen Bay School floor repair 339,883 2,110 337,773 1% 339,883
04103 Ouzinkie Gym renovation 2,933,305 1,094,422 1,838,883 37% 2,933,305
05002 Evacuation Center earthquake evaluation 500,000 327,272 172,728 65% 500,000
05009 Kodiak Middle School concrete repair 237,918 9,383 228,535 4% 237,918
05010 Kodiak High School asbestos & floor covering 304,704 212,518 92,186 70% 304,704
05011 District -wide floor covering replacement 728,708 500,059 228,649 69% 728,708
05012 Kodiak High School heating and ventilation 250,000 208 249,792 0% 250,000
05013 Kodiak High School insulastion and windows 596,020 4,249 591,771 1% 596,020
05014 Kodiak High School and Middle School roof repair 600,000 617,365 (17,365) 103% 600,000
05015 High School Voc ed /classroom reclaimation 4,840,788 168,913 4,671,875 3% 4,840,788
05016 East School heating and ventilation 520,000 127,136 392,864 24% 520,000
05017 Learning Center renovation 27,467 27,467 100% 27,467
KMS Seismic Upgrade, Phase II - - 0% -
Ouzinkie Sprinkler System 330,000 - 330,000 0% 330.000
Ouzinkie Generator Replacement 88,000 - 88,000 0% 88,000
Transfers to Project 05022 Fund 410 2,700,000 2,700,000 0% 2,700,000
Transfers to Project 05023 Fund 410 143,751 143,751 0% 143,751
Contingencies - - 0% -
31,986,678 10,335,461 21,651,217 32% 31,986,678
Ordinance No. FY2009 -01C
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
6
Backup Info
Fund 430 -State Capital Grant Projects:
Revenues:
KIB Waste Management Implementation 1,741,400 1,741,400 0% 1,741,400
Anton Larsen Bay Boat Ramp 560,000 560,000 0% 560,000
Chiniak Grant 20,000 20,000 0% 20,000
ADF &G, fish research 200,000 200,000 0% 200,000
Coastal Impact Program CIAP Grant 189,985 189,985 0% 189,985
Homeland Security 17,733 17,733 0% 17,733
06008 Summit Lake Trail 23,500 23,500 0% 23,500
06007 ADF & G Building Design 1,500,000 1,500,000 0% 1,500,000
2005 Pre Disaster Mitigation Grant 41,724 41,724 0% 41,724
05022 KMS Seismic Upgrade 410/523 938,633 938,633 0% 938,633
05026 HS Library Wing Seismic Retrofit 465,618 465,618 0% 465,618
07001 Area Wide School Equipment and Supplies 70,000 70,000 0% 70,000
07003 Island Lake Trail 48,000 48,000 0% 48,000
07004 Larsen Bay Equipment 70,000 70,000 0% 70,000
07005 Main elementay School Playground Equipment 25,000 25,000 0% 25,000
07006 Port Lions Community Workshop 10,000 10,000 0% 10,000
07008 School Facilities Seismic Repairs 910,000 910,000 0% 910,000
07009 Tsunami Siren, Upgrades & Additions 100,000 100,000 0% 100,000
07010 ADF & G Near Island Facility 500,000 500,000 0% 500,000
07011 Ouzinkie Dock Replacement 570,000 570,000 0% 570,000
07012 Ouzinkie School Seismic Upgrade 308,344 308,344 0% 308,344
East Elementary School Siesmic Upgrade 138,606 138,606 0% 138,606
School District Computer Grant 70,000 70,000 0% 70,000
Emergency Communications and Planing 30,000 30,000 0% 30,000
08007 Kodiak Middle School Playground Equipment 10,000 10,000 0% 10,000
08006 Area Wide School Supplies and Equipment 130,000 130,000 0% 130,000
08008 Near Island Fish and Game Building 950,000 950,000 0% 950,000
Non - Structural Seismic Upgrades for Kodiak Schools - MEP 132,249 132,249 0% 132,249
Non - Structural Seismic Upgrades for Kodiak Schools- Bracing 75,490 - 75,490 0% 75,490
Transfers in from fund 410 526,350 526,350 0% 526,350
Anton Larson Boat Ramp 60,000 60,000 0% 60,000
Coastal Impact Program 130,000 130,000 0% 130,000
Dingell- Johnson Contribution 140,000 140,000 0% 140,000
Total Revenues 10,702,632 - 10,702,632 0% 10,702,632
Projects:
164 KIB Waste Management Implementation 1,741,400 936,714 804,686 54% 1,741,400
177 Anton Larsen Bay Boat Ramp 896,350 875,200 21,150 98% 896,350
02107 ADF &G Research Study 200,000 152,448 47,552 76% 200,000
03114 Coastal Impact Program 319,985 307,471 12,514 96% 319,985
03118 Chiniak Multi -use Grant 20,000 20,000 - 100% 20,000
05019 Homeland Security 17,733 14,430 3,303 81% 17,733
05020 2005 PreDisaster Mitigation Grant 41,724 55,551 (13,827) 133% 41,724
05022 KMS Seismic Upgrade 410/523 938,633 938,633 - 0% 938,633
05026 HS Library Wing Seismic Retrofit 465,618 637,082 (171,464) 137% 465,618
06007 ADF & G Building Design 1,500,000 4,411 1,495,589 0% 1,500,000
06008 Summit Lake Trail 23,500 18,181 5,319 77% 23,500
07001 Area Wide School Equipment and Supplies 70,000 64,804 5,196 93% 70,000
07003 Island Lake Trail 48,000 3,817 44,183 8% 48,000
07004 Larsen Bay Equipment 70,000 55,000 15,000 79% 70,000
07005 Main elementay School Playground Equipment 25,000 - 25,000 0% 25,000
07006 Port Lions Community Workshop 10,000 3,147 6,853 31% 10,000
07007 School District Computer Grant 70,000 - 70,000 0% 70,000
07008 School Facilities Seismic Repairs 1,300,000 - 1,300,000 0% 1,300,000
07009 Tsunami Siren, Upgrades & Additions 100,000 11,692 88,308 12% 100,000
07010 ADF & G Near Island Facility 500,000 500,000 0% 500,000
07011 Ouzinkie Dock Replacement 570,000 219,153 350,847 38% 570,000
07012 Ouzinkie School Seismic Upgrade 308,344 314,976 (6,632) 102% 308,344
07014 East Elementary School Siesmic Upgrade 138,606 5,802 132,804 4% 138,606
Emergency Communications and Planing 30,000 30,000 0% 30,000
08007 Kodiak Middle School Playground Equipment 10,000 4,872 5,128 49% 10,000
08006 Area Wide School Supplies and Equipment 130,000 93,459 36,541 72% 130,000
08008 Near Island Fish and Game Building 950,000 - 950,000 0% 950,000
Non - Structural Seismic Upgrades for Kodiak Schools - MEP 132,249 132,249 0% 132,249
Non - Structural Seismic Upgrades for Kodiak Schools- Bracing 75,490 75,490 0% 75,490
Total Expenditures 10,702,632 4,736,843 5,965,789 44% 10,702,632
Ordinance No. FY2009 -01C
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
7
Backup Info
Revised As of Difference Budget Revised
Budget 10/31/08 % Adjustments Budget
Fund 490 Landfill Capital Projects
Landfill Closeout/Leachate Treatment 3,000,000 - 3,000,000 0% 3,000,000
07013 Landfill Lateral Expansion - - - 0% -
Total Revenues 3,000,000 - 3,000,000 0% 3,000,000
165 Landfill Closeout/Leachate Treatment 3,000,000 2,792,585 207,415 93% 3,000,000
07013 Landfill Lateral Expansion - - - 0% -
Total Expenditures 3,000,000 2,792,585 207,415 93% 3,000,000
Fund 495 Hospital Capital Projects
Hospital
Providence
Grant
From Facilities Fund
Denali Commission
Rasmuson
Murdock
Denali Match
Kodiak Foundation
Denali ANTHC
USDA Loan
USDA Grant
Providence
From Facilities Fund
Total Revenues
03112 Hospital access and parking, Phase I & II
05021 CHC architural Engineering
XXXXX Foundation - new clinic
xxxxx Providence Leasehold Improvement
Total Expenditures
Expenditures
Waste Collection
Waste Disposal
Total Expenditures
Fund 540 Hospital Enterprise Fund
Revenues:
Interest Earnings
Providence Hospital Lease
Transfer in from Fern Fuller
Use of Retained Earnings
Total Revenues
Expenditures and Transfers:
Expenditures
Total Expenditures
Fund 555 - Kodiak Fisheries Research Center
Revenues
Expenditures
Research Facility
Dorm Facility
Fund 560 - Telephone 911 Service
Revenues
Expenditures
Ordinance No. FY2009 -01C
660,288 660.288 0% 39,712 700,000
0% 200,000 200,000
0% 180,000 180,000
0% 397,540 397,540
125,000
785,288
660,288 193,106
125,000
785,288 193,106
Fund 530 Solid Waste Collection /Disposal
Revenues
Waste Collection 2,850,920 751,857 2,099,063 26% 2,850,920
Waste Disposal 1,285,085 471,977 813,108 37% 40,000 1,325,085
Total Revenues 4,136,005 1,223,834 2,912,171 30% 40,000 4,176,005
1,584,200
2,551,805
4,136,005
5,330
720,000
66,500
868,980
1,660,810
240,794
794
0% 1,802,347 1,802,347
0% 750,000 750,000
0% 250,000 250,000
0% 125,000 125,000
0% 30,000 30,000
0% 125,000 125,000
0% 900,000 900,000
0% 105,000 105,000
0% 281,943 281,943
125,000 0% - 125,000
785,288 0% 5,186,542 5,971,830
240,000
467,182 29% 817,252 1,477,540
125,000 0% - 125,000
0% 4,087,347 4,087,347
0% 281,943 281,943
592,182 25% 5,186,542 5,971.830
419,462 1,164,738 26% 1,584,200
499,841 2,051,964 20% 40,000 2,591,805
919,303 3,216,702 22% 40,000 4,176,005
4,536 5,330
480,000 33% 720,000
66,500 0% 66,500
868,980 0% 39,712 908,692
1,420,016 14% 39,712 1,700,522
1,660,810 1,868 1,658,942 0% 39,712 1,700,522
1,660,810 1,868 1,658,942 0% 39,712 1,700,522
2,122,804 605,864 1,516,940 29% 2,122,804
2,084,604 490,638 1,593,966 24% 2,084,604
38,200 8,933
29,267 23% 38,200
70,320 8,879 61,441 13% 70,320
70,320 1,422
68,898 2% 70,320
8
Backup Info
SUMMARY:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
DECEMBER 18, 2008 REGULAR MEETING
ITEM NO: 13.A.1
TITLE:
Contract No. FY2009 -07 with New World Systems Corporation to Upgrade the KIB
Financial System from the AS400 Financial System to a Network Platform.
The Kodiak Island Borough financial software (New World Systems) has been on an IBM AS400
platform since 1990. Technology has changed since the Borough first started using New World
Systems. The New World Systems software network platform will serve the needs of the
Borough much better than the older AS400 platform.
The new system is graphic based instead of text based. It will be much easier to download
reports and data into Word and Excel making both the budget and the annual report much
easier to produce.
The new Assessing program that the Borough is changing to is also network based.
The Borough's existing data will be converted to the new system so our financial history will be
accessible on line.
FISCAL NOTES:
Account No.:
Amount Budgeted: $184,530
Expenditure Required: $144,605
APPROVAL FOR AGENDA:
‘,k
RECOMMENDED MOTION: Move to authorize the Manager to enter into a contract with
New World Systems Corporation to Upgrade the KIB Financial System From the AS400
Financial System to a Network Platform in an amount not to exceed $184,530.
Nor 'odd
Mr. Karleton Short
Finance Director
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Short:
ACKNOWLEDGED AND AGREED TO BY:
October 3, 2008
ADDITIONAL SOFTWARE LICENSE AGREEMENT
For a Logos 400 to Logos .NET Upgrade
New World Systems is pleased to license you additional software and provide implementation services for the
upgrade of your AS /400 licensed standard software to the New World .Logos .NET Licensed Standard Software.
The attached forms (Exhibits A, B, C and F) are to be reviewed and approved by you and /or your authorized
representative. They describe the additional software and services you have requested along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information. This is due
to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement with Kodiak Island Borough, AK, are
incorporated and continue to apply. Upon completion of the upgrade to Logos .NET standard software, the
definition of COMPUTER from the (June 29, 1990) Agreement will be both the .NET server(s) and the IBM
AS /400 in use. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer.
Please acknowledge the change and your understanding on the services by the appropriate signature below.
NEW WORLD SYSTEMS CORPORATION KOKIAK ISLAND BOROUGH, AK
(New World) (Customer)
By: B
Larry D. Leinweber, President Authorized Signature Title
By:
Date: Date:
Authorized Signature Title
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
The "Effective Date" of this Agreement is the latter of the two dates in the above signature block.
PRICING IS VALID THROUGH DECEMBER 26, 2008.
Corporate: 888 West Big Beaver Road • Suite 600 • Troy • Michigan 48084 -4749. 248 -269 -1000 • www.newworldsystems.com
Application Package
EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
1. License Fee for Licensed Standard Software And Documentation Selected By Customer:
LOGOS.NET STANDARD APPLICATION SOFTWARE''
FINANCIAL MANAGEMENT
1. Logos.NET Financial Management Base Suite
- General Ledger
- Budget Management
- Annual Budget Preparation
- Accounts Payable Module
- Revenue /Cash Receipting
2. Logos.NET Additional Financial Management Software
- Asset Management
- Project Accounting
- Misc. Billing & Receivables
- Government (GASB) Reporting
- Business Analytics
3. Logos.NET Procurement Management Suite
- Purchasing Base
SUB -TOTAL FINANCIAL MANAGEMENT MODULES 61,000
PAYROLL & HUMAN RESOURCES SUITE
4. Logos.NET Human Resources Management Base Suite
- Payroll Processing
- Personnel Management
SUB -TOTAL PAYROLL /HUMAN RESOURCES MODULES 20,000
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS CUSTOMER LOYAL SOFTWARE CREDIT
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Cost
(Users included - 10)'
$25,000
5,000
5,000
5,000
9,000
3,000
9,000
(Users included - 5)
20,000
81,000
(45,595)
TOTAL SOFTWARE LICENSE FEE 5, S35,405
CONFIDENTIAL
Page 2 of 11 Kodiak Island Borough, AK
3
4
5
6
Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
Additional cost per group of 5 for standard user is $5, 000.
ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems' Logos.NETproduct. Microsoft
Windows 2000 or Windows/XP with IE 6.0 are the required operating systems for all client machines. Windows 2003 Server
is required for the Application Server(s), Web Server(s) and Database Server. SQL Server 2005 is required for the Database
Server.
New World Systems Logos. NET product requires Microsoft Windows 2003 Server and SQL Server 2005 including required
Client Access Licenses (CA Ls) for applicable Microsoft products. Servers must meet minimum hardware requirements
provided by New World Systems.
Suggested minimum: 100,'vIB Ethernet Network. LOMB CATS Ethernet Network may have less than adequate response time.
Further consultation would be required to assess your network.
Prices assume that all software proposed is licensed. Prices are quoted as preliminary estimates only and are subject to
further clarification and confirmation.
Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed.
2. License Fee Payment Schedule for Licensed Standard Software and Documentation
a) DOWN PAYMENT
50% of the total Exhibit A cost
[Invoiced upon receipt of signed
Standard Software License and Services Agreement.]
b) DELIVERY PAYMENT
50% of each application cost
[Invoiced as each Exhibit A Licensed Standard
Software package is delivered to Customer.]
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
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PRICING VALID THROUGH DECEMBER 26, 2008
$17,700
17,705
$3 5
CONFIDENTIAL
Page 3 of 11 Kodiak Island Borough, AK
1. Project Management Services
New World shall act as Project Manager to assist Customer's management in implementing the Exhibit A
software. This responsibility will include documenting, coordinating and managing the overall Implementation Plan
with Customer's management and the Customer Liaison. Project Management Services include:
a) a summary level Implementation Plan;
b) a detail level Implementation Plan;
c) revised Implementation Plans (if required);
d) monthly project status reports; and
e) project status meetings
• a project review (kickoff) meeting at Customer's location
• progress status meeting(s) will occur during implementation via telephone conference or at
Customer's location; and
• a project close -out meeting at Customer's location to conclude the project.
To implement the Exhibit A applications, the Project Management fee will be $12,000. This fee covers the above
Project Management Services for a period up to 12 months after this Agreement is executed.
2. Implementation and Training Support Hours Recommended
It is recommended that appropriate support hours are allocated for all Licensed Standard Software listed in Exhibit
A to insure successful implementation of and training on each application package. Based on the Licensed Standard
Software listed on Exhibit A, 480 hours of New World implementation and training support services have been
allocated. Avoiding or minimizing custom or modified features will aid in keeping the support costs to the amount
allocated. Customer agrees to reimburse New World for support trips canceled by Customer less than ten (10)
days before the scheduled start date to cover New World's out -of- pocket costs and lost revenues. The
recommended implementation and training support services include:
a) implementation of each package of Licensed Standard Software; and
b) Customer training and /or assistance in testing for each package of Licensed Standard Software.
The project management, implementation and training support services are performed at Customer's premises
and /or at New World national headquarters in Troy. Michigan (e.g., portions of project management are performed
in Troy).
3. Hardware Quality Assurance Service Fees
A flat rate fee is charged for quality assurance of the Customer's existing .Net Server(s). This fee does not include
hardware and /or third -party product costs. Whenever possible, this work will be done remotely, resulting in savings
in travel costs. If an on -site installation review is required, Customer will be responsible for the actual travel costs.
a) Hardware Quality Assurance Fee $6,000
TOTAL QUALITY ASSURANCE SERVICE FEES $4
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EXHIBIT B
PROJECT MANAGEMENT, INSTALLATION AND
TRAINING SUPPORT SERVICES AND FEES
CONFIDENTIAL
Page 4 of 11 Kodiak Island Borough, AK
Exhibit B / PROJECT MANAGEMENT, INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES
4. Support Service Fees Estimate
The 480 hours of installation and training support services cost has been calculated using a rate of $140 per hour.
Additional services are also available at the rate of $140 per hour. This rate is protected for one year from the date
New World executes this Agreement. After one year, Customer shall pay the then - current hourly rate for all
Exhibit B support services rendered.
Based on the services suggested above, the Project Management ($12,000), Installation and Training Support
Services ($67,200) and Quality Assurance Services ($6,000) costs will be a total of $85.200. (Plus all actual and
reasonable travel expenses incurred by New World divided proportionately between all New World customers
visited on a single trip and actual employee travel time for Installation and Training up to but not exceeding four (4)
hours per Customer visit.)
5. Additional Services Available
Other New World services may be required or requested for the following:
a) additional software training;
b) tailoring of Licensed Standard Software by New World technical staff and /or consultation with
New World technical staff;
c) New World consultation with other vendors or third parties;
d) modifying the Licensed Standard Software;
e) designing and programming Licensed Custom Software; and
f) maintaining modified Licensed Standard Software and /or custom software.
Customer may request these additional services in writing using New World's Request For Service (RFS)
procedure (or other appropriate procedures mutually agreed upon by Customer and New World).
6. Payments for Project Management Services
Project Management Services will be billed as follows:
a) 10 days after the Effective Date $3,600
b) 90 days after the Effective Date 3,600
c) 180 days after the Effective Date 3,600
d) Upon project completion or 365 days after 1,200
the Effective Date, whichever comes first.
TOTAL PROJECT MANAGEMENT SERVICES FEE
7. Payments for Hardware Quality Assurance Services
Hardware Quality Assurance Services will be billed as follows:
a) 50% of the total amount is due upon the Effective Date $3,000
b) 50% of the total amount is due upon completion of Quality Assurance 3,000
TOTAL HARDWARE QUALITY ASSURANCE SERVICES FEE
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CONFIDENTIAL
Page 5 of 11 Kodiak Island Borough, AK
Exhibit B / PROJECT MANAGEMENT, INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES
8. Payments for Installation and Training Support Services and Travel Costs
All hours for installation and training support services and all travel costs will be billed weekly for services provided
in the previous calendar week.
Note: Any taxes imposed from the course of this Agreement are the responsibility of the Customer and Customer
agrees to remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be
submitted to New World.
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE.
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CONFIDENTIAL
Page 6 of 11 Kodiak Island Borough, AK
1. Service Period
EXHIBIT C
STANDARD SOFTWARE MAINTENANCE AGREEMENT
This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation (New
World) and Kodiak Island Borough, AK, (Customer) sets forth the standard software maintenance support
services provided by New World.
This SSMA shall remain in effect for a period of five (5) years (the SSMA term) beginning on July 1, 2009, (the
start date) and ending on the same calendar date at the conclusion of the SSMA term.
2. Services Included
The following services or features are available under this SSMA:
a) upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed
Standard Software application packages are supported no longer than nine (9) months after a new
release is announced by New World);
b) temporary fixes to Licensed Standard Software (see paragraph 6 below);
c) revisions to Licensed Documentation;
d) reasonable telephone support for Licensed Standard Software on Monday through Friday from
8:00 a.m. to 8:00 p.m. (Eastern Time Zone); and
e) invitation to and participation in user group meetings.
Items a, b, and c above will be distributed to Customer by electronic means.
Additional support services are available as requested by Customer using the then - current hourly rates or applicable
fees. Exhibit B has a description of support services available.
3. Maintenance for Modified Licensed Standard Software and Custom Software
Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software,
these changes or modifications (no matter who makes them) make the modified Licensed Standard Software
more difficult to maintain. If New World agrees to provide maintenance support for Custom Software or
Licensed Standard Software modified at Customer's request, or for prior releases of New World's software, then
the additional New World maintenance or support services provided shall be billed at the then - current Exhibit B
hourly fees plus reasonable expenses.
4. Billing
Maintenance costs will be billed annually, beginning on the start date and on the same day each year thereafter for
the term of the SSMA. (Any Exhibit B support or service hours and travel costs incurred are billed weekly for the
previous calendar week.)
5. Additions of Software to Maintenance Agreement
Additional Licensed Standard Software licensed from New World will be added to the SSMA ninety (90) days after
delivery. Costs for the maintenance for the additional software will be billed to Customer on a pro rata basis for the
remainder of the maintenance year and on a full year basis thereafter.
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CONFIDENTIAL
Page 7 of 11 Kodiak Island Borough, AK
Exhibit C / STANDARD SOFTWARE MAINTENANCE AGREEMENT
6. Requests for Software Correction on Licensed Standard Software
At any time during the SSMA period, if Customer believes that the Licensed Standard Software does not conform
to the current specifications set forth in the user manuals, Customer must notify New World in writing that there is
a claimed defect and specify which feature and /or report it believes to be defective. Before any notice is sent to
New World, it must be reviewed and approved by the Customer Liaison. Documented examples of the claimed
defect must accompany each notice. New World will review the documented notice and when a feature or report
does not conform to the published specifications, New World will provide software correction service at no charge.
(See paragraph 4.0 of the General Terms and Conditions of this Agreement for the New World warranties
provided). A non - warranty request is handled as a billable Request For Service (RFS) (see Exhibit B).
The no- charge software correction service does not apply to any of the following:
a) situations where the Licensed Standard Software has been changed by anyone other than New
World personnel;
b) situations where Customer's use or operations error causes incorrect information or reports to be
generated; and
c) requests that go beyond the scope of the specifications set forth in the current User Manuals.
7. Maintenance Costs for Licensed Standard Software Packages Covered for .NET Server(s) and IBM
iSeries 400 Model
New World agrees to provide software maintenance at the costs listed below for the following New World
Licensed Standard Software packages installed at Customer's location:
Application Packages for Logos.NET Number of Modules
1) Logos.NET Financial Management Base Suite 5
2) Logos.NET Additional Financial Management Software 5
3) Logos.NET Procurement Management Suite 1
4) Logos.NET Human Resources Management Base Suite 2
5) Logos 400 Financial Management Software* 1
6) Logos 400 Property Tax Software* 5
7) Logos 400 Utility Information Software* 1
* Licensed in prior contract.
Annual Maintenance Cost (5 -Year Plan) Billed annually and due on July 1 of each year)
Year 1 for period July 1, 2009 — June 30, 2010 546,320
Year 2 for period July 1, 2010 — June 30, 2011 3% increase over previous year
Year 3 for period July 1, 2011 — June 30, 2012 3% increase over previous year
Year 4 for period July 1, 2012 — June 30, 2013 3% increase over previous year
Year 5 for period July 1, 2013 — June 30, 2014 3% increase over previous year
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE.
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CONFIDENTIAL
Page 8 of 11 Kodiak Island Borough, AK
General
EXHIBIT F
DATA FILE CONVERSION ASSISTANCE
New World will provide conversion assistance to Customer to help convert the existing data files specified below.
If additional files are identified after contract execution, estimates will be provided to Customer prior to New
World beginning work on those newly identified files.
1. This conversion effort includes data coming from one unique database or source, not multiple sources.
2. No data cleansing, consolidation of records, or editing of data will be part of the data conversion effort.
Any data cleansing, removal of duplicate records, or editing must take place by Customer prior to
providing the data to New World.
New World Responsibilities
1. New World will provide the data conversion programs to convert Customers data from a single data
source to the New World Licensed Standard Software for the specified files that contain 500 or more
records.
2. New World will provide Customer up to 2 test sets of the converted data. Additional test sets requested
may /will require additional conversion costs.
3. As provided in the approved project plan for conversions, New World will schedule a conversion
analysis trip and a separate data conversion testing trip to Customer's location. The conversion testing
trip will be part of delivering the conversion programs to Customer.
4. New World will create and provide Customer with a conversion design document for signoff prior to
beginning development work on the data conversion. No conversion programming by New World will
commence until Customer approves this document.
Customer Responsibilities
1. Discrete data files from Customer's current database are included in this conversion.
2. Data files submitted must include an accurate count of records contained in the file. Customer
understands that files or tables containing less than 500 records or table entries will not be converted.
3. As provided in the project plan for conversions, Customer will provide a dedicated resource in each
application area to focus on conversion mapping and testing. This includes dedicating a support
person(s) whenever New World staff is on site regarding conversions. Roughly a one to one ratio exists
for Customer commitment and the New World commitment. Customer understands that thorough and
timely testing of the converted data by Customer personnel is a key part of a successful data conversion.
4. Customer agrees to promptly review and signoff on both the conversion design document, and on the
final conversions after appropriate review.
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CONFIDENTIAL
Page 9 of 11 Kodiak Island Borough, AK
Finance:
Finance Base - (Minimum Requirement)
• COA - The chart of accounts includes funds, organizations 2 through 6, base and detail accounts, organizations
sets.
• Vendor - Vendors include the base vendor, vendor contacts, and vendor addresses.
• Projects - Project set up and general ledger transactions.
• GL History - The General Ledger History conversion includes the detailed general ledger transaction history.
• Current Year's Budget - Pending budget.
• Budget History - Adopted budget history.
• Banks - Bank set up includes the bank information and the bank account information.
• Departments - Departments include the conversion of the functional department and sub - department codes
• Limited Master Files - Financial Managements master files include invoice types, sales tax, and validations sets.
• Purchase Orders - Purchase order, detail items, disbursements, receipt of goods, requisitions, change history.
• Accounts Payable - Accounts Payable conversion includes the accounts payable invoices, detail items, charges,
payments, checks, and disbursements.
• Limited Master Files -
• Misc. Billing Customer - Customers, include customer demographic information, customer contacts, and
customer addresses.
• Misc. Billing Invoice - Accounts receivable invoices, payments, and disbursements.
• Limited Master Files - Financial Managements master files include customer types, invoice types, and validation
sets.
• Revenue Collection Receipts - Receipt transactions
• Limited Master Files - Financial Managements master files include payment codes, collection stations, and
validations sets.
• Fixed Assets/ Pending Assets - Assets, asset items, asset classifications, transaction history.
• Limited Master Files - Financial Managements master files include depreciation methods, asset classifications,
and validation sets
Exhibit F / DATA FILE CONVERSION ASSISTANCE
Files to be converted:
Human Resources / Payroll:
Employee Base - (Minimum Requirement)
• Employee - Employee Master Files include Employee demographic information, assigned benefits, assigned
deductions, assigned taxes, assigned pay rate, employee direct deposit set up, employee gl distributions, assigned
schedules, assigned dependents, assigned Certification.
• Employee Check Messages - Check messages to appear on the employee's check.
• Employee Documents - Attaches Word and Excel documents to the employee. Free form text on the 400 is not
supported.
• Employee Inventory - Inventory items such as keys, pagers, and key cards assigned to employees.
• Employee Education - Education, skills, and certifications aquired by the employee.
• Master Files - HR Master files include Benefit Codes, Deduction Codes, Tax Codes, Hours Codes, Hours
Categories, Shift Codes, FLSA Codes, Job Classes, Grades /Rates, Workers Compensation codes, Frequency
Codes Separate Check codes, Bank Accounts, Benefit Groups, Pay Batches, Departments and Sub - departments
and validation set entries required for employee set up.
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CONFIDENTIAL
Page 10 of 11 Kodiak Island Borough, AK
Exhibit F / DATA FILE CONVERSION ASSISTANCE
Payroll History Base - (Required if not going live on January 1. Requires base Employee Base.)
• Pay Batch History - The batch history for payroll.
• Earnings History - The employees earnings history by pay batch.
• Deduction History - The employees deduction payment history by pay batch.
• Benefit History - The employees benefit history by pay batch.
• Hours History - The employees hour history by pay batch. This includes earned and taken accrual hours.
• Payroll Journal - Detail line items of main General Ledger journal entry.
Customer Investment
The cost for the Data File Conversion services is 24,000 and is to be paid as follows:
a) DOWN PAYMENT
(50% - due upon the Effective Date)
TOTAL PAYMENTS DUE FOR DATA FILE CONVERSION (Exhibit F)
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$12,000
b) ANALYSIS PAYMENT 7,200
(30% - due upon delivery of conversion design document to Customer)
c) FINAL PAYMENT 4,800
(20% - due 30 days after initial delivery of converted data)
Note: Where applicable, travel costs for New World employees to complete the tasks for Exhibit F services are
billed under the provisions of Exhibit B services. All travel to be mutually agreed upon by Customer and
New World.
CONFIDENTIAL
Page 11 of 11 Kodiak Island Borough, AK
TITLE:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
DECEMBER 18, 2008 REGULAR MEETING
ITEM NO: 13A.2
Contract No. FY2009 -03 Six Months Extension of Threshold Services, Inc. Contract.
SUMMARY:
The Kodiak Island Borough's landfill enterprise fund is financed through user fees; residential
and commercial garbage fees as well as fees charged at the landfill for varying wastes. These
funds cover costs for the solid waste collection contract, landfill operational disposal costs and
community recycling efforts.
The Borough contracts with Threshold Services, Inc. to provide recycling services. This contract
was for a six month period (ending January 1, 2009) with an option to extend the contract for an
additional six months. It is expected that the current landfill budget for recycling efforts
($200,000) will cover the Threshold contract costs through January. Threshold is proposing to
extend the contract for the optional six month period at an estimated additional cost of
$100,000. In order for the landfill budget to cover this cost for the remaining five months of the
fiscal year, it is estimated that residential rates would have to increase $7 per month; this would
be in addition to the current residential rates of $31 for a total of $38 /month. It is possible to
raise commercial rates but it is not recommended based on the rates already being paid by the
commercial users.
Threshold is a non - profit organization whose primary mission is to provide work and training for
persons with disabilities or who are chronically not employable; a valued community service.
The solid waste management analysis recently conducted indicates Threshold diverts 6% of
waste from the landfill which is approximately the percentage expensed (7 %) through the landfill
budget. If the amount for recycling is increased to $300,000 the percentage of the budget
expensed for recycling will increase to approximately 9.6% The solid waste management
analysis also compared cost /ton for recycling ($393) vs. disposal ($90).
FISCAL NOTES:
Account No.: 530 - 731 - 450 -510
Amount Budgeted: $200,000
Expenditure Required: $300,000
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to authorize the manager to sign an amendment to
Contract No. FY2009 -03 with Threshold Service Inc. of Kodiak, AK extending the contract
period from January 1 to June 30, 2009.
AMENDMENT NO. 1
TO CONTRACT FY2009 -03
BETWEEN KODIAK ISLAND BOROUGH AND
THRESHOLD SERVICES, INC.
This amendment becomes part of the recycling services Contract No.
FY2009 -03 between the Kodiak Island Borough and Threshold Services,
Inc. dated August 2008.
Exercise optional extension for an additional six months from January 1 -
June 30, 2009.
KODIAK ISLAND BOROUGH
By: By:
Rick L. Gifford
Borough Manager
By:
Woody Koning, Director Nova M. Javier, CMC
Engineering & Facilities Borough Clerk
THRESHOLD,SERVICES, INC.
ATTEST:
AGREEMENT FOR RECYCLING SERVICES CFI to0 - 0
THIS AGREEMENT made this 6 day of August 2008 by and between the Kodiak Island
Borough (KIB) and Threshold Services, Inc. (Threshold), hereinafter called the
Contractor.
WITNESSETH:
That the KIB and Contractor for the consideration hereinafter recited agree as follows:
1. Project. The Contractor agrees to perform all services necessary for the processing and
shipment of recyclable materials within the city and borough limits. The KIB will continue to
cover costs associated with tipping the six cardboard recycling dumpsters that are received by
the Contractor. Recyclable material includes paper, cardboard, food grade tin and aluminum,
plastics, etc. Recyclable material does not include large metal items such as appliances or
home construction type of siding.
2. Duration of Agreement. The tear► of this agreement is for six (6) months with one (1)
optional extension for an additional six (6) months. The agreement will start on July 1, 2008.
3. Project Manager. The project manager shall be the KIB's Environmental Specialist in the
Engineering and Facilities Department of the KIB or KIB manager's designee.
4. Compensation. The KIB agrees to pay to the Contractor as compensation for services under
the following payment schedule:
$9,000 per month, up to 30,000 lbs of material or any portion of 30,000 lbs; and
$ .15 per lb thereafter.
5. Payment. All requests for payment shall be for recyclables shipped unless otherwise agreed
to by KIB and Threshold. The Contractor shall provide documentation that satisfies KIB and
will provide easily understandable and reproducible forms of back up information that is
accurate and does not require much review time by KIB. The Contractor shall provide any
additional information to KIB which may be reasonable in support of any payment request.
Monthly invoices and shipment backup shall be delivered to KIB no later than the end of the
month and shall be paid within thirty (30) days from the date of the invoice unless KIB shall
notify the Contractor in writing of its reason for not making payment of the sums requested.
6. Documentation. Contractor shall maintain throughout the duration of the Agreement plus
three (3) years, documentation on all of the services provided. Contractor shall maintain
records to substantiate all work performed and fees requested. Such records shall include,
but not be limited to, daily records on the pounds of processed recyclables, shipment records
and location of recyclable pick up locations etc. Copies or portions of this documentation
may be requested by KIB to be supplied with Contractor's monthly requests for payment.
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7. Right to Audit. Contractor shall maintain complete and accurate records, kept in accordance
with generally accepted accounting standards, of all of Contractor's costs that are chargeable
to KIB and shall retain such records for at least three (3) years after completion of the
contract. Contractor shall also maintain records of customers served. KIB shall have the
right, at any reasonable time, to inspect and audit those records during the course of work and
throughout the three (3) year retention period. Contractor shall accommodate such review at
no additional cost. Contractor shall incorporate this requirement in all contracts with third
parties to which this work may be subcontracted.
8. Indemnification. The Contractor specifically obligates himself to pay for all materials
furnished and services performed under this Agreement.
Contractor shall indemnify and hold K1B, its elected officials, officers, and employees free
and harmless from all losses, damages, expenses, judgments, liens, claims, suits, demands, or
liabilities of any kind, including reasonable attorneys' fees, for injury or death to persons, or
loss, or damage to property arising out of Contractor's performance of this contract. Such
indemnity shall not cover losses, damages, expenses, judgments, liens, claims, demands, or
liabilities that are caused by the sole negligence of KIB.
Contractor shall be given notice of any suit, claim, or demand within a reasonable time after
KIB acquires knowledge thereof, and shall be authorized to defend the same without cost to
KIB (saving that KIB shall pay its own counsel fee if it wishes to have separate representation
in any suit). Contractor shall be given all information and assistance that it may reasonably
require to defend the action. No compromise or settlement of any such suit, claim, or
demand shall be entered into until the written notice of Contractor has been given to KIB.
9. Insurance.
A. General Insurance Provisions:
i. Contractor shall not commence with work under this contract until it has obtained the
insurances required under this section.
ii. All coverage shall be with insurance carriers licensed and admitted to do business in the
State of Alaska.
iii. All coverage shall be with insurance carriers acceptable to KIB.
iv. Proof of Insurance Coverage: Contractor shall provide KIB, at the time the contract is
returned for execution, Certificates of Insurance and/or policies, acceptable to the KIB,
as listed below.
a. Two (2) copies of Certificate of Insurance for Workers' Compensation Insurance;
b. Two (2) copies of Certificate of Insurance for Commercial General Liability
Insurance;
c. Two (2) copies of Certificate of Insurance for Vehicle Liability Insurance;
d. If so requested, Certified Copies of all policies shall be furnished.
v. Continuation of Coverage: if any of the above coverages expire during the term of this
contract, Contractor shall deliver renewal certificates and /or policies to KIB at least ten
(10) days prior to the expiration date.
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B. Specific Insurance Provisions: Contractor shall at all times, at its own expense, keep in
force the following described insurance for protection against the claims of employees or
other persons, insuring both the Contractor and the KIB against liability that may accrue
against them or either of them in connection with Contractor's performance under this
assignment.
i. Workers' Compensation Insurance: the Contractor shall procure and maintain during
the life of this contract, Workers' Compensation Insurance, disability benefits and
other similar employee benefit acts including Employers' Liability Coverage, in
accordance with all applicable statues of the State of Alaska.
ii. Commercial General Liability Insurance: The Contractor shall procure and maintain
during the life of this contract, Commercial General Liability Insurance on an
"Occurrence Basis" with limits of liability not less than $1,000,000 per occurrence
and /or aggregate combined single limit, Personal Injury, Bodily Injury and Property
Damage.
iii. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of
this contract, Motor Vehicle Liability Insurance, including applicable No -Fault
coverages, with limits of liability of not less than $1,000,000 per occurrence combined
single limit Bodily Injury and Property Damage. Coverage shall include all owned
vehicles, all non -owned vehicles, and all hired vehicles.
iv. Additional Insured: The following shall be Additional Insureds: The KIB, and
including all elected and appointed officials, all employees and volunteers, all boards,
commissions and /or authorities and their board members, employees and volunteers.
This coverage shall be primary to the Additional Insureds, and not contributing with any
other insurance or similar protection available to the Additional Insureds, whether other
available coverage be primary, contributing or excess.
v. Cancellation Notice: Workers' Compensation Insurance, Commercial General Liability
Insurance and Motor Vehicle Liability Insurance, as described above, shall include an
endorsement stating the following: "Sixty (60) days Advance written notice of
cancellation or non - renewal shall be sent to: Tracy Mitchell, Kodiak Island Borough, 710
Mill Bay Road, Kodiak, AK 99615.
a. If Contractor fails to comply with the insurance requirements of this
Agreement, the KIB may terminate the Agreement;
b. Contractor covenants to maintain all insurance policies required in this
Agreement for the period of time in which a person may commence a civil
action as prescribed by the applicable statues of limitations. The coverage
required by this Agreement shall over all claims arising in connection with the
performance of Contractor under this Agreement, whether or not asserted
during the term of this Agreement and even though judicial proceedings may
not be commenced until after the expiration of this Agreement;
c. If Contractor is self - insured the KIB will require a statement to that effect and;
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d. Certificate of Insurance for liability and errors and omissions insurance,
especially for Contractor acting as agent (n/a if self insured).
10. Claims.
A. Payments for work performed under this Agreement will equal the value of the work done
by the Contractor at the agreed price; provided that the Contractor is not indebted to the
KIB or anyone else for professional services, fringes, taxes, supplies, materials,
equipment, rental or other proper charges against the services covered by this Agreement.
B. The Contractor must notify the KIB or its agent of any and all claims for costs in excess
of the contract amount within ten (10) days of incurring such cost.
11. Changes and Modifications.
A. The MB may, at any time by written order signed by the Borough Manager, or his
designee, of the MB, make changes in the specifications for services hereunder or in the
project schedule. Any additions or reductions to the amount of this Agreement resulting
from authorized changes whether initiated by Contractor or the KIB must be agreed upon
in writing by both parties hereto, subject to the contract and sale provisions of the KIB
Code.
B. The cost or credit to the KIB resulting from a change in the services or in the project
schedule shall be determined as follows:
i. by mutual acceptance of a lump sum properly itemized and supported by
sufficient substantiating data to permit evaluation or;
ii. by the fees stated in the Contract Documents or subsequently agreed upon.
12. Prosecution of Work. The Contractor shall prosecute the work in a prompt and diligent
manner whenever such work or any part of it becomes available, in order to promote the
general progress of the entire Project. Upon written request by the K1B, the Contractor shall
furnish to the KIB such evidence as the KIB may require relating to the ability of the
Contractor to complete the Project.
13. Approvals. The Contractor shall obtain and pay for all permits, licenses and official
inspections made necessary by his work, and shall comply with all laws, ordinances and
regulations bearing on his work and the conduct thereof.
14. Stop Work.
A. If the Contractor fails to correct defective services as required herein or
persistently fails to carry out the project in accordance with the Contract
Documents, the KIB, by a written order signed personally or by an agent may
order the Contractor to stop work, or any portion thereof, until the cause for such
order has been eliminated; however, this right of the KIB to stop work shall not
give rise to any duty on the part of the K1B to exercise this right for the benefit of
the Contractor or any other person or entity.
B. If the Contractor defaults or neglects to carry out the work in accordance with the
Contract Documents and fails within fourteen (14) days after receipt of written
notice from the KIB to commence and continue correction of such default or
neglect with diligence and promptness, the KIB may, after seven (7) days
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following receipt by the Contractor of an additional written notice and without
prejudice to any other remedy it may have, make good such deficiencies but use
its best efforts to mitigate the cost of curing such default. In such case an
appropriate change order shall be issued deducting from the payments then or
thereafter due the Contractor the cost of correcting such deficiencies, including
compensation for Borough staffs additional services made necessary by such
default, neglect or failure.
15. Withholding Payments. KIB shall have the right to withhold from payments due Contractor
such sums as necessary, in KIB's sole and exclusive opinion, for the purposes listed below in
this section. Action taken under this section shall not affect other rights or remedies of KIB
granted by other provisions of this agreement or by law; and do not relieve Contractor from
the consequences or liabilities arising from Contractor's acts or omissions.
A. To protect KIB against any loss or damage that may result from the events listed
in this section and any other negligence or unsatisfactory work by Contractor;
B. Failure of Contractor to perform or abide by an obligation under the contract;
C. Claims against Contractor or KIB related to Contractor's performance of work;
D. Damages by Contractor to others not adjusted;
E. Failure of Contractor to make proper payment to Contractor's employees, material
suppliers, or subcontractors; and
F. Probable filing of a claim against KIB or Contractor.
G. The application for payment misstates the amount of services completed;
H. The methodology used to document services completed is unsatisfactory;
I. Defective services not remedied;
J. Third party claims filed or reasonable evidence indicating probable filing of such
claims;
K. Failure of the Contractor to make payments properly to consultants and
subcontractors or for professional services, materials or equipment;
L. Persistent failure to perform the services in accordance with the contract
documents.
16. Time.
A. Definitions:
i. unless otherwise provided, the contract time is the period of time allotted
in this Agreement.
ii. the date of commencement of the project is the date established in this
Agreement as set forth above.
iii. the term "day ", as used in the Contract Documents, shall mean calendar
day unless otherwise specifically designated.
iv. all time limits set forth herein are of the essence in this Agreement.
17. Termination and Default.
A. If the Contractor is adjudged a bankrupt entity, or if he makes a general
assignment for the benefit of his creditors, or if a receiver is appointed on account
of his insolvency, or if he refuses or fails, except in cases for which extension of
time is provided, to supply enough properly skilled professionals or proper
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services, or if he fails to make prompt payment to subcontractors or for materials
or labor, or persistently disregards laws, ordinances, rules, regulations or orders of
any public authority having jurisdiction, or otherwise is guilty of a violation of a
provision of this Agreement, then the KIB may, without prejudice to any right or
remedy and after giving the Contractor seven days written notice, terminate the
employment of the Contractor and take possession of all materials and documents
prepared by the Contractor in connection with the Project, and may finish the
work by whatever method it may deem expedient. In such case, the Contractor
shall not be entitled to receive any further payment until the work is finished.
B. If the unpaid balance of the contract sum exceeds the costs of finishing the
Project, including compensation for the Project Contractor's additional services
made necessary thereby, such excess shall be paid to the Contractor. If such costs
exceed the unpaid balance, the Contractor shall pay the difference to the KIB.
The amount to be paid to the Contractor or to the KIB, as the case may be, shall be
certified by the Project Manager, upon application, and this obligation for
payment shall survive the termination of the Contract.
18. Assignment. This Agreement shall not be assigned by operation of law or through
negotiated Agreement by the Contractor without the written permission of KIB. However,
subcontracting portions of the Project to be performed pursuant to this Agreement shall not
be considered an assignment for the purposes of this Agreement. The Contractor shall not
subcontract any work to be performed or any materials to be furnished in the performance of
the Contract without the prior written consent of the Owner. If the Contractor shall
subcontract any part of this Contract, the Contractor shall be fully responsible to the Owner
for the acts and omissions of his Subcontractor and of the persons either directly or indirectly
employed by the Subcontractor, as he is for the acts and omissions of himself and of persons
directly employed by him. Nothing contained in this Contract shall create any contractual
relation between any Subcontractor and the Owner.
19. Waiver. Failure of the KIB or the Contractor to enforce a specific section of this Agreement
against one another or to enforce a particular demand of the KIB or the Contractor made
pursuant to the terms of this Agreement shall not effect a waiver of any of the KIB's or the
Contractor's rights and powers as set forth in this Agreement.
20. Correcting Deficiencies and Dispute Resolution.
A. Correcting Deficiencies: A deficiency in Contractor's work that is noted by KIB shall
immediately be corrected to the satisfaction of KIB. KIB's interpretation or decision is
binding on Contractor, subject to the following dispute resolution provisions of this
Agreement.
B. Dispute Resolution: The Borough Manager shall at the request of Contractor, decide any
dispute arising under this contract which is not disposed of by agreement between
Contractor and KIB's Project Manager. The Borough Manager shall reduce their decision
to writing and furnish a copy to Contractor. The Borough Manager reserves the right to
make a written request to Contractor at any time for any additional information needed to
make their decision. The decision of the Borough Manager shall be final and conclusive
unless, within thirty (30) days from the date of receipt of such copy, Contractor mails or
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otherwise furnishes to the Kodiak Island Borough Assembly, a written appeal. The
Notice of Appeal shall include specific exceptions to the Borough Manager's decision,
including specific provision of the contract relied upon. General assertions that the
Borough Manager's decision is contrary to law or to fact are not sufficient. The decision
of the Kodiak Island Borough Assembly shall be rendered within one hundred twenty
(120) days of the Notice of Appeal. The decision shall be final and conclusive unless
determined by a court of competent jurisdiction to have been fraudulent, or capricious, or
arbitrary, or so grossly erroneous as necessarily to imply bad faith.
21. Default. Either party shall have the right to terminate this agreement upon notice in writing
to the other party. Notices are to be mailed to: Office of the Borough Manager, 710 Mill Bay
Road, Kodiak, Alaska 99615 (for notices to KIB) and Threshold Services, Inc., 323 Carolyn
Street, Suite 101, Kodiak, AK 99615 (for notices to Contractor) upon the occurrence of any
of the following events:
A. Should the other party be declared insolvent or bankrupt, or make an assignment for the
benefit of creditors, or in the event that a receiver is appointed or any proceeding is
demanded by, for, or against that party under any provision of the Federal Bankruptcy Act
or any amendment thereof;
B. Should the other party default in the performance of any agreement made under this
agreement and such default shall not be remedied to the noticing party's satisfaction
within ten (10) calendar days of the demand. It is understood that significant
environmental harm or danger to person or property may result by any failure of
performance under this agreement and therefore time is of the essence in this provision
for termination; and
C. Should the business of Contractor be sold, leased, or for any reason pass from the actual
supervision or control of its principal agents as of the date of this agreement.
Contractor shall not discontinue required service under this agreement without ninety (90)
days notice to KIB.
The failure of either party to exercise any of its rights under this Agreement for a breach of an
obligation created by this Agreement shall not be deemed to be a waiver of such rights nor
shall the same be deemed to be a waiver of any subsequent breach. No custom or practice of
the parties at variance with the terms of this agreement shall constitute a waiver of any right
to demand exact compliance with the terms of this Agreement.
In the event suit is filed to enforce any of the terms or conditions of this agreement, the
prevailing party shall be entitled to reasonable attorney's fees.
In the event of default the Contractor shall allow KIB to use its equipment in order to
continue recycling services for a period of o,six (6) months. All contracts, leases, or
other documents encumbering or limiting ' y "' Gtor's interest in such property shall contain
this provision.
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22. Integration. The Agreement and the referenced documents represent the entire and
integrated agreement between the parties hereto and supersedes all prior negotiations,
representations, or agreements, either written or oral.
23. Authorized Signatory. Contractor will provide confirmation/certification of current
authorized signatories for Threshold Services, Inc. and provide updates to KIB within 10 days
of any changes to authorized signatories.
24. Notice. Written notice pursuant to this Contract shall be deemed delivered to either party if
hand delivered to a superintendent or officer of a party or mailed to the parties at the
following addresses:
Kodiak Island Borough
Office of the Manager
710 Mill Bay Road
Kodiak, Alaska 99615 -6398
25. Litigation Assistance. The Scope of Services does not include costs of the Contractor for
required or requested assistance to support, prepare, document, bring, defend or assist in
litigation undertaken or defended by KIB. All such Services required or requested of the
Contractor by KIB, except for suits or claims between the parties to this Agreement, will be
reimbursed as mutually agreed, and payment for such Services shall be in accordance with
Section 5, unless and until there is a finding by a court or arbitrator that the Contractor's sole
negligence caused KIB's damage.
26. Certification. The Contractor certifies that it is not debarred, suspended, proposed for
debarment or declared ineligible for work with the State of Alaska. Contractor shall notify the
KIB within five (5) working days of any such action brought against the Contractor during
the term of this Agreement.
The terms of this Agreement shall be from July 1, 2008 to December 1, 2008.
KODIAK ISLAND BOROUGH
By:
Rick L. Gifford, B ':ugh Manager
ATTEST:
ova M. Javi; , CMC
Borough Cler
SLANG
CONTRACTOR
Title: w T r Otc-iftre? -
Threshold Services, Inc.
323 Carolyn Street, Suite 101
Kodiak, Alaska 99615
(print title)
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Uriapter L..SJ CON!' LK ,1 Ur IN 1 tlthS 1 Page 1 of 1
Chapter 2.35
CONFLICT OF INTEREST
Sections:
2.35.010 Conflicts of interest prohibited.
2.35.020 Definitions.
2.35.010 Conflicts of interest prohibited.
A. A municipal officer, appointed official, or employee may not solicit or receive
money for advice or assistance given in the course of the officer's or employee's
employment or relating to his employment.
B. A municipal officer, appointed official, or employee may not represent a client
before the assembly or the planning and zoning commission for a fee.
C. A municipal officer, appointed official, or employee may not accept a gift, loan,
gratuity, or other valuable consideration, or a promise of any of them, with the
understanding or agreement, expressed or implied, that the officer will cast a vote or
give an opinion, decision or judgment in the particular manner, in a matter, question,
cause, or proceeding which then is or may by law come or be brought before him, or
with the understanding or agreement that the officer or employee will, in his official
capacity, act in a particular manner to produce or prevent a particular result.
D. No municipal officer, appointed official, or employee may vote or participate in
any official action in which he has a substantial direct or indirect financial interest.
Direct or indirect financial interest shall be disclosed to the chair prior to a vote on the
question, and if there are not at least four assembly members in attendance who are
qualified to vote, the matter shall be tabled until the next regular or special meeting at
which four assembly members qualified to vote on the matter are in attendance.
E. A municipal officer, appointed official, or employee may not use his official
position for the primary purpose of obtaining financial gain for himself, or his spouse,
child, mother, father, or business with which he is associated or owns stock. [Ord. 98-
02 §4, 1998; Ord. 84 -11 -0, 1984; Ord. 79 -11 -0, 1979. Formerly §2.18.010].
2.35.020 Definitions.
As used in this chapter, the following definitions shall apply:
"Municipal officer" means the mayor, assembly members, manager, and members
of the planning and zoning commission. [Ord. 98 -02 §4, 1998; Ord. 84 -61 -0 §10,
1984; Ord. 84 -11 -0, 1984; Ord. 79 -11 -0, 1979. Formerly §2.18.020].
This page of the Kodiak Island Borough Code is current through
Ordinance FY2009 -06, passed August 21, 2008.
Disclaimer: The Borough Clerk's Office has the official version of the Kodiak
Island Borough Code. Users should contact the Borough Clerk's Office for
ordinances passed subsequent to the ordinance cited above.
Borough Website: http: / /www.kodiakak.us/
Telephone number: (907) 486 -9310
Code Publishing Company
Voice: (206) 527 -6831
Fax: (206) 527 -8411
Email: CPC @codepublishing.com
httn:// www. codenublishina. com/ AKf kodiakislandhorou >?h/htm1/KodiakIsl andBorough02 /... 12/18/2008
TITLE:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
DECEMBER 18, 2008 SPECIAL MEETING
ITEM NO: 13.B.1
Resolution No. FY2009 -15 Updating the Name of the Law Firm to Jamin Law Office and
Specifying a Validity Date for the Agreement.
SUMMARY:
KIBC 2.65.020 states the Assembly shall appoint the attorney by resolution. The law firm of
Jamin, Ebell, Schmitt and Mason was named as the law firm to perform duties as borough
attorney by Resolution No. 2001 -07 on February 15, 2001; and
This resolution updates the named law firm to the Jamin Law Office.
This resolution also requires a regular review and reauthorization of the borough attorney.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
RECOMMENDED MOTION: Move to adopt Resolution No. FY2009 -15.
1 Introduced by: Manager Gifford
2 Requested by: Mayor and Assembly
3 Drafted by: Borough Clerk
Introduced on: 12/18/2008
4 Adopted on:
5
6
7 KODIAK ISLAND BOROUGH
8 RESOLUTION NO. FY 2009 -15
9
10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
11 UPDATING THE NAME OF THE LAW FIRM TO JAMIN LAW OFFICE
12 AND SPECIFYING A VALIDITY DATE FOR THE AGREEMENT
13
14 WHEREAS, KIBC 2.65.020 states the Assembly shall appoint the attorney by resolution; and
15
16 WHEREAS, the law firm of Jamin, Ebell, Schmitt and Mason was named as the law firm to
17 perform duties as borough attorney by Resolution No. 2001 -07 on February 15, 2001; and
18
19 WHEREAS, the name of the law firm needs to be updated to state the Jamin Law Office; and
20
21 WHEREAS, the Assembly believes a regular review and reauthorization of the borough
22 attorney is a good way of doing business; and
23
24 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
25 BOROUGH THAT this resolution replaces Resolution No. 2001 -07 and herewith names the
26 Jamin Law Office as borough attorney.
27
28 NOW, THEREFORE BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK
29 ISLAND BOROUGH THAT this agreement is valid for 18 months, ending June 30, 2010, at
30 which time it must be reauthorized or a new borough attorney is sought.
31
32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
33 THIS DAY OF 2008
34
35 KODIAK ISLAND BOROUGH
36
37
38
39 Jerome M. Selby, Borough Mayor
40
41 ATTEST:
42
43
44
45 Nova M. Javier, CMC, Borough Clerk
46
47
Kodiak Island Borough Resolution No. FY2009 -15
Page 1 of 1
TITLE:
Resolution No. FY2009 -16 Certifying the FY2009 Shared Fisheries Business Tax Program
Application To Be True and Correct.
SUMMARY:
This resolution certifies the information contained in the Kodiak Island Borough FY2009 Shared
Business Tax Program application to be true and correct.
APPROVAL FOR AGENDA:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
DECEMBER 18, 2008 REGULAR MEETING
RECOMMENDED MOTION: Move to adopt Resolution No. FY2009 -16.
ITEM NO. 13.B.2
1
2
3
4
5
6
7
8
9
10
31
32
33
34
35
36
37
38
39
40
41 ATTEST:
42
43
44
45 Nova M. Javier, CMC, Borough Clerk
46
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY 2009 -16
Introduced by:
Requested by:
Drafted by:
Introduced on:
Adopted on:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF 2008
Manager Gifford
Finance Director
Finance Director
12/18/2008
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
11 CERTIFYING THE FY2009 SHARED FISHERIES BUSINESS TAX PROGRAM
12 APPLICATION TO BE TRUE AND CORRECT
13
14 WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY2009
15 Shared Fisheries Business Tax Program, the municipality must demonstrate to the
16 Department of Community and Economic Development that the municipality suffered
17 significant effects during calendar year 2006 from fisheries business activities; and
18 WHEREAS, the Department of Community and Economic Development has prepared
19 specific application forms for the purpose of presenting the municipality's claims as to the
20 significant effects suffered by the municipality during calendar year 2007; and
21 WHEREAS, 3AAC 134.100 requires the governing body of the municipality to include with
22 the municipality's FY2009 program application an approved resolution certifying the
23 information contained in the application to be true and correct;
24
25 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
26 BOROUGH that
27
28 Section 1: This resolution certifies that the information contained in the Kodiak Island
29 Borough FY2009 Shared Fisheries Business Tax Program Application to be
30 true and correct to the best of our knowledge.
KODIAK ISLAND BOROUGH
Jerome M. Selby, Borough Mayor
Kodiak Island Borough Resolution No. FY2009 -16
Page 1 of 1
STANDARD METHOD APPLICATION
for the
FY09 SHARED FISHERIES BUSINESS
TAX PROGRAM
Name of Municipality: Kodiak Island Borough
Address: 710 Mill Bay Road
Kodiak, AK 99615
Contact Person: Karl Short
Phone Number: 907 - 486 -9320
Total # of Significant Effects Claimed: 5
Total $ of Significant Effects Claimed: $ 20,631,206
Return this cover page along with
Declaration of Significant Effects forms and resolution to:
Department of Community and Economic Development
Division of Community Advocacy
Shared Fisheries business Tax Program
PO Box 110809
Juneau, AK 99811 -0809
FY 09 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1. Description of the fisheries business activity which resulted in the significant effect:
The Kodiak Island Borough provides a wide variety of services for the community including the
fishing industry. The general fund includes administrative functions such as the Clerks Office,
Finance and Assessing, Borough Manager, School District support, plus transfers to other
entities. This is the core unit of the Borough and its general administration.
2. Significant effect (municipal expenditure) made necessary during 2007 by the fisheries business
activity listed in # 1 4,531,396
3. Municipal expenditure is: • actual: ❑ determined necessary
4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every
municipal expenditure marked "determined necessary" must be supported by a resolution that
documents and clearly demonstrates the procedures and methods by which the needs and
estimates were determined).
Total calendar year 2007 expenditures 100% fisheries related
($0 X 1.00) $ 0 .00
Total calendar year 2007 expenditures at 64% fisheries related
($4,531,396 X .64) $ 2,912,093
Total effect $ 2,912,093
5. Is the fisheries business activity part of a larger fiscal impact on the municipality?
Yes ❑ No
If yes, describe how the fisheries business - related part of the overall fiscal impact was determined.
Expenditures at 100% were determined based on activities completely fisheries related.
Expenditures at 64% were determined based on activities that are partially fisheries related. The
64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic
Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft
Programmatic Supplemental Environmental Impact Statement ". This is the most current study
available at this time.
6. Describe the documentation that supports the municipality's claim of this significant effect (this
documentation must be readily available to the department upon request):
The Kodiak Island Borough wrote a query that accessed all of the calendar year 2007
transactions on our AS400 computer. This was done on a cash basis. We did check several
departments by hand to make sure this query was running correctly.
FY 09 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1. Description of the fisheries business activity which resulted in the significant effect:
Special Revenue funds of the Kodiak Island Borough provide a wide variety of services to the
community including the fishing industry. Special Revenue funds account for activities such as
building & grounds support, coastal management, education, road maintenance, fire protection,
and street lighting.
2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business
activity listed in # 1 $ 14,619,767.
3. Municipal expenditure is: • actual: ❑ determined necessary
4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every
municipal expenditure marked "determined necessary" must be supported by a resolution that
documents and clearly demonstrates the procedures and methods by which the needs and
estimates were determined).
Total calendar year 2007 expenditures 100% fisheries related
($0 X 1.00) $ 0.00
Total calendar year 2007 expenditures at 64% fisheries related
($14,619,767 X .64) $ 9,356,651
Total effect $ 9,356,651
5. Is the fisheries business activity part of a larger fiscal impact on the municipality?
Yes ❑ No
If yes, describe how the fisheries business - related part of the overall fiscal impact was determined.
Expenditures at 100% were determined based on activities completely fisheries related.
Expenditures at 64% were determined based on activities that are partially fisheries related. The
64% is from the July 2001 McDowell Group study, An Assessment of the Socioeconomic
Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft
Programmatic Supplemental Environmental Impact Statement ". This is the most current study
available at this time.
6. Describe the documentation that supports the municipality's claim of this significant effect (this
documentation must be readily available to the department upon request):
The Kodiak Island Borough wrote a query that accessed all of the calendar year 2007
transactions on our AS400 computer. This was done on a cash basis. We did check several
departments by hand to make sure this query was running correctly.
FY 09 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1. Description of the fisheries business activity which resulted in the significant effect:
Debt service funds provide two main services to the residents of the Kodiak Island Borough at
this time. They make payments on the bond issues that were sold to expand the hospital and to
expand and build new schools.
2. Significant effect (municipal expenditure) made necessary during 2007 by the fisheries business
activity listed in # 1 $1,683,018
3. Municipal expenditure is: • actual: ❑ determined necessary
4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every
municipal expenditure marked "determined necessary" must be supported by a resolution that
documents and clearly demonstrates the procedures and methods by which the needs and
estimates were determined).
Total calendar year 2007 expenditures 100% fisheries related
($X 1.00) $ 0.00
Total calendar year 2007 expenditures at 64% fisheries related
($1,683,018 X .64) $ 1,077,132
Total effect $ 1,077,132
5. Is the fisheries business activity part of a larger fiscal impact on the municipality?
Yes ❑ No
If yes, describe how the fisheries business - related part of the overall fiscal impact was determined.
Expenditures at 100% were determined based on activities completely fisheries related.
Expenditures at 64% were determined based on activities that are partially fisheries related. The
64% is from the July 2001 McDowell Group study, An Assessment of the Socioeconomic
Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft
Programmatic Supplemental Environmental Impact Statement ". This is the most current study
available at this time.
6. Describe the documentation that supports the municipality's claim of this significant effect (this
documentation must be readily available to the department upon request):
The Kodiak Island Borough wrote a query that accessed all of the calendar year 2007 transactions on
our AS400 computer. This was done on a cash basis. We did check several departments by hand to
make sure this query was running correctly
FY 09 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1. Description of the fisheries business activity which resulted in the significant effect:
The Kodiak Island Borough provides a wide variety of services for the community including the
fishing industry. Capital projects includes repairs on school buildings, roads, boat ramps, and
other capital expenditures
2. Significant effect (municipal expenditure) made necessary during 2007 by the fisheries business
activity listed in # 1 $1,683,018
3. Municipal expenditure is: • actual: ❑ determined necessary
4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every
municipal expenditure marked "determined necessary" must be supported by a resolution that
documents and clearly demonstrates the procedures and methods by which the needs and
estimates were determined).
Total calendar year 2007 expenditures 100% fisheries related
($0 X 1.00) $ 0.00
Total calendar year 2007 expenditures at 64% fisheries related
($3,604,900) $ 2,284,254
Total effect $ 2,284,254
5. Is the fisheries business activity part of a larger fiscal impact on the municipality?
Yes ❑ No
If yes, describe how the fisheries business - related part of the overall fiscal impact was determined.
Expenditures at 100% were determined based on activities completely fisheries related.
Expenditures at 64% were determined based on activities that are partially fisheries related. The
64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic
Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft
Programmatic Supplemental Environmental Impact Statement ". This is the most current study
available at this time.
6. Describe the documentation that supports the municipality's claim of this significant effect (this
documentation must be readily available to the department upon request):
The Kodiak Island Borough wrote a query that accessed all of the calendar year 2007
transactions on our AS400 computer. This was done on a cash basis. We did check several
departments by hand to make sure this query was running correctly.
FY 09 Shared Fisheries Business Tax Program
DECLARATION OF
SIGNIFICANT EFFECTS FORM
(One Separate Form for Each Significant Effect Claimed)
1. Description of the fisheries business activity which resulted in the significant effect:
The Kodiak Island Borough provides a wide variety of services for the community including the
fishing industry. Enterprise Funds include Solid Waste collection and disposal, the Kodiak
Fisheries Research Facility, and 911 funding.
2. Significant effect (municipal expenditure) made necessary during 2007 by the fisheries business
activity listed in # 1 $ 6,695,417
3. Municipal expenditure is: • actual: ❑ determined necessary
4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every
municipal expenditure marked "determined necessary" must be supported by a resolution that
documents and clearly demonstrates the procedures and methods by which the needs and
estimates were determined).
Total calendar year 2007 expenditures 100% fisheries related
($1,988,913 X 1.00) $ 1,988,913
Total calendar year 2007 expenditures at 64% fisheries related
($4,706,504X .64) $ 3,012,163
Total effect $ 5,001,076
5. Is the fisheries business activity part of a larger fiscal impact on the municipality?
Yes ❑ No
If yes, describe how the fisheries business - related part of the overall fiscal impact was determined.
Expenditures at 100% were determined based on activities completely fisheries related.
Expenditures at 64% were determined based on activities that are partially fisheries related. The
64% is from the July 2001 McDowell Group study, An Assessment of the Socioeconomic
Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft
Programmatic Supplemental Environmental Impact Statement ". This is the most current study
available at this time.
6. Describe the documentation that supports the municipality's claim of this significant effect (this
documentation must be readily available to the department upon request):
The Kodiak Island Borough wrote a query that accessed all of the calendar year 2007
transactions on our AS400 computer. This was done on a cash basis. We did check several
departments by hand to make sure this query was running correctly.
FUND
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 General Fund
100 Total
School Distnct
205 Child Care
205 Total
210 Land Sales
210 Total
220 Building & Grounds
220 Building & Grounds
220 Building & Grounds
220 Building & Grounds
220 Total
230 Coastal Management
230 Total
234 LEPC
234 Total
240 Womens Bay Road Servi
240 Total
242 Service District No 1
242 Total
243 Service Area No. 2
243 Total
244 Monashka Bay Road Disi
244 Total
246 Bayview Road Service
246 Total
250 Fire Protection Area No.
250 Total
252 Womens Bay Fire Servic
252 Total
254 KIB Airport Fire District
254 Total
260 Woodland Acres Street L
260 Total
261 Trinity Islands Light Dist.
261 Total
262 Mission Lake Tide Gate
262 Total
263 Trinity Islands Paving Ds
263 Total
275 Kodiak Arts Council
DEPT
100
105
110
115
120
125
130
135
140
142
160
165
175
180
185
190
191
195
222
224
225
226
228
212
214
216
230
261
262
263
285
Legislative
Manager
Clerk
Attorney
Finance
MIS
Assessing
Engineering /Facilities
Community Development
Building Official
Economic Development
General Administration
Emergency Preparedness
School District Support
Health &Sanitation
Ed/Culture/Recreation
Transfers Out
Less State Fisheries Tax
School Distnct
310 Child Care Assistance
231 Resource Management
232 Borough Building
233 Mental Health Center
234 School Buildings
236 Parks
252 Coastal Management
242 Emergency Planning
243
Less Transfers
TOTAL & State Aid
142,920.00
201,375.00
375,883.00
138,193.00
663,214.00
377,071.00
416,658.00
115,627.00
588, 912.00
100,607.00
68.316.00
196.101.00
7,252 00
9,438,296.00 (8,124,246.00)
305,079.00
97,227.00
12,000.00
470.072.00
13.714,80300
33,606,325.00 (21,454,180.00) 12,152,145.00 64% 7,777,372.80
33,606,325.00 (21,454,180.00) 12,152,145.00 7,777,372.80
102,317.00
102,317.00
36,313.00
36,313.00
297,317.00
3,285.00
312,276.00
10,020.00
622,898.00
22,484.00
22,484 00
18.637.00
18,637
94,924 00
94,924 00
246,406
246
000
0.00
30,857.00
30, 857.00
1,824.00
1,824.00
1,035,401 00
1,035,401.00
43,122.00
43,122.00
8,906.00
8,906 00
5,510.00
5,510.00
1,923.00
1,923
525.00
525.00
16,47500
16,475 00
(1,059,161.00)
(9,183,407.00)
20,507.00
20,507 00
0.00
0.00
0.00
0.00
Total
142,920.00
201,375.00
375,883.00
138,193.00
663,214.00
377,071.00
416,658.00
115,627.00
588,912.00
100,607.00
68,316.00
196,101.00
7,252.00
1,314,050.00
305,079.00
97,227.00
12,000.00
470,072.00
(1,059,161.00)
4,531,396.00
122,824.00
122,824.00
36,313.00
36, 313.00
297,317.00
3,285.00
312,276.00
10,020.00
622,898.00
22,484.00
22, 484.00
0.00
18,637.00
18,637.00
94,924 00
94, 924
246,406 00
246
0.00
0.00
30, 857.00
30,857 00
1,824.00
1,824.00
1,035,401.00
1,035,401.00
43,122.00
43,122.00
8,906.00
8,906.00
5,510.00
5,510 00
1,923.00
1,923.00
525.00
525.00
16,475.00
Percentage
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
164%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64%
64% 157,699.84
157,699.84
64% 0.00
64% 19,748.48
64% 1,167.36
64% 662,656.64
662,656.64
64%
64%
64%
64%
64%
64%
Total
91,468.80
128,880.00
240,565.12
88,443.52
424,456.96
241,325.44
266,661.12
74,001.28
376, 903.68
64,388.48
43, 722.24
125,504.64
4,641.28
840,992.00
195,250.56
62,225.28
19,680.00
300,846.08
(677,863.04)
2,912,093.44
78, 607.36
78,607 36
23,240.32
23,240.32
190,282.88
2,102.40
199,856.64
6,412.80
398,654.72
14,38976
14,389.76
0.00
11,927.68
11,927.68
60,751 36
60,751 36
0.00
19,748.48
1,167.36
27, 598.08
27,598.08
5,699.84
5,699.84
3,526.40
3,526.40
1,230.72
1,230.72
336.00
336.00
10,544.00
16,475.00 10,544.00
67,729.00 67,729.00 64% 43,346.56
275 Total 67,729 00
276 Facilities Fund 286 1,997,650.00 (1,997,650.00) 0.00 64% 0.00
276 Total 1,997,650.00 (1,997,650.00) 0.00 0.00
277 Tourism Development 287 15,155.00 15,155 00 64% 9,699 20
277 Total 15,155.00 15,155.00 9,699.20
290 Fern Fuller Trust 290 75,709.00 75,709.00 64% 48,453.76
290 Total 75,709.00 75,709.00 48,453.76
300 Debt Service
300 Debt Service
300 Debt Service
300 Total
420 Capital Projects
420 Capital Projects
420 Capital Projects
420 Capital Projects
420 Total
490 Capital Projects
490 Capital Projects
490 Capital Projects
490 Total
495 Capital Projects 521 Hospital Access
522
495 Total
300 Debt Service - School
305 Debt Service - Hospital
307 Karluk loans
500 HS pool. Voc ed.
514
515 Various projects
519 Seismec Study
2,653,934.00
743,599.00
6,603.00
3,404,136 00
410 Capital Projects 400 Reimbursable Exp 136,350.00 136,350.00 64% 87.264.00
410 Capital Projects 465 General Capital Projects 46,611 00 46.611.00 64%
410 Capital Projects 469 Specialty Clinic Roof 0.00 64% 0.00
410 Capital Projects 482 Specialty Clinic Roof 0.00 64% 0.00
410 Capital Projects 484 Matching FY00 0.00 64% 0.00
410 Capital Projects 486 FY02 Matching Grant 0.00 64% 0.00
410 Capital Projects 488 IRMA Cncket installation 0.00 64% 0.00
410 Capital Projects 489 KHS Asbestos /Carpet 0.00 64% 0.00
410 Capital Projects 490 East/Main Paint 0.00 64% 0.00
410 Capital Projects 491 Refinish Gym Floors 0.00 64% 0.00
410 Capital Projects 492 Northstar Access Road 938.00 938.00 64% 600.32
410 Capital Projects 494 IRMA Roof 0.00 64% 0.00
410 Capital Projects 497 KIB Generator 0.00 64% 0.00
410 Capital Projects 506 GIS Project 0.00 64% 0.00
410 Capital Projects 511 School Upgrade /Repair 0.00 64% 0.00
410 Capital Projects 523 KMSBKHS Seismic Upgrade 910,358.00 910,358.00 64% 582,629.12
410 Capital Projects 524 Peterson Schl Seismic Up 13,093.00 13.093.00 64% 8.379.52
531 12,323.00
410 Capital Projects 546 Mission Lake Tide Gate 0.00 64% 0.00
549 373,212.00
410 Capital Projects 624 Womens Bay Community Plan 0.00 0.00 64% 0.00
410 Capital Projects 658 KIB Annex 0.00 64% 0.00
410 Capital Projects 684 Bayside Storage Add 4,280.00 4,280.00 64% 2,739.20
410 Capital Projects 675 Borough Parks 0.00 64% 0.00
410 Capital Projects 692 Fairgrounds water 0.00 64% 0.00
410 Capital Projects 695 HS Bond 2000F 14,983.00 14,983.00 64% 9,589.12
410 Capital Projects 701 Paving Project 0.00 0.00 64% 0.00
410 Capital Projects 702 Hydrographic Survey 67,172.00 67,172.00 64% 42,990.08
410 Total 1,579,320.00 0.00 1,193,785.00 734,191 36
826.009.00
0.00
1,113,919.00
25,611 00
1,965 539 00
430 Capital Projects 135 Engineering Dept 0.00
430 Capital Projects 140 Community Development Dept 0.00
430 Capital Projects 240 06 Pre Disaster Mitigation Gt 938,632.00
430 Capital Projects 465 Area Wide School Equip 82,381.00
430 Capital Projects 507 CIAP Grant 27,946.00
430 Capital Projects 509 School Upgrade 660.00
430 Capital Projects 512 Chiniak Multi -use 593.00
430 Capital Projects 518 SHSGP 0.00
430 Capital Projects 525 Ouzinke upgrade 15,034.00
430 Capital Projects 526 17,343.00
430 Capital Projects 542 Cadastral Project 0.00
430 Capital Projects 543 Womens Bay Drainage Study 0.00
430 Capital Projects 544 ACMP Plan Ammendment 0.00
430 Capital Projects 545 Kodiak Fiboroptic Cable 0.00
430 Capital Projects 547 FY04 SHSP Grant 0.00
430 Capital Projects 548 FY05 SHSP Grant 9,553.00
430 Capital Projects 602 HS Repairs /Matching Grant 0.00
430 Capital Projects 625 Vol Fire Asst Program 0.00
430 Capital Projects 645 Waste Management 0.00
430 Capital Projects 648 ADFG Research 11,643.00
430 Capital Projects 687 Anton Boat Ramp 17,939.00
430 Capital Projects 694 Oil Spill Response Equip 0.00
430 Capital Projects 696 Cap Grant School FY00 1,705 00
430 Capital Projects 699 Tide Gate 0.00
430 Total 1,123,429.00
167,673.00
6,949 00
174.622.00
(1,721 118 00)
(1,721,118.00)
0.00
(889,100 00)
(40,934.00)
(43.755 00)
(248.00)
(7,471 00)
(981.508.00)
0 .00
67.729.00 43,346 56
932,816.00 64% 597,002.24
743,599.00 64% 475.903.36
6,603.00 64% 4,225 92
1.683 018 00 1,077,131 52
826,009.00 64% 528,645.76
0.00 64% 0.00
1,1 13,919.00 64% 712, 908.16
25,611.00 64% 16,391.04
1, 965, 539.00 1.257 944 96
0.00 64% 0.00
0.00 64% 0.00
49,532.00 64% 31.700.48
41,447.00 64% 26,526.08
(15,809.00) 64% (10,117.76)
660.00 64% 422.40
593.00 64% 379.52
0.00 64% 0.00
14,786.00 64% 9,463 04
17,343.00 64% 11,099.52
0.00 64% 0.00
0.00 64% 0.00
0.00 64% 0.00
0.00 64% 0.00
0.00 64% 0.00
9,553.00 64% 6,113.92
0.00 64% 0.00
0.00 64% 0.00
0.00 64% 0.00
4.172.00 64% 2,670.08
17,939.00 64% 11.480.96
0.00 64% 0.00
1,705.00 64% 1,091.20
0.00 64% 0.00
141,921.00 90,829 44
469 Specialty Clinic Roof 0.00 0.00 64% 0.00
499 Hospital Access /Parking 0.00 0.00 64% 0.00
646 Landfill Closeout 129.033.00 129.033.00 64% 82,581.12
129.033.00 129.033.00 82.581.12
167,673.00 64% 107, 310.72
6,949 00 164% 11.396.36
174.622.00 118,707.08
530 Solid Waste
530 Solid Waste
530 Total
540 Hospital
540 Total
555 KFRC
555 KFRC
555 Total
560 911 Service
560 Total
730 Waste Collection
731 Waste Disposal
740 Hospital
758 Research Facility
759 Dorm Facility
760 911 Service
1,180,628.00 1,180,628.00 64% 755,601.92
1,961,243.00 1,961.243.00 64% 1,255.195.52
3.141,871.00 3,141,871.00 2.010,797.44
1 1,503,443.00 64% 962,203.52
1 . 503 . 443.00 1,503,443.00 962,203.52
1.960.531.00
28,382 00
1,988,913 00
1.960, 531.00 100% 1, 960, 531.00
28,382 00 100% 28, 382.00
1,988, 913.00 1,988,913.00
61,190.00 61,190.00 64% 39,161.60
61.190.00 61,190.00 39,161.60
66 J35,317,356.00) 31;134,498.00 20, 631, 205.36JJ
66,837,389.00 (35,317,356.00) 31,134,498.00 20,631,205.36
General Fund 13,714.803.00 (9,183,407.00) 4,531,396,00 2,912,093.44
Special Revenue Funds 38,051,090.00 (23,431,323.00) 14,619,767.00 9,356,650.88
Debt Service Funds 3,404,136.00 (1,721,118.00) 1,683,018.00 1,077,131.52
Capital Project Funds 4,971,943.00 (981,508.00) 3,604,900.00 2,284,253.96
Enterprise Funds 6,695,417.00 0.00 6,695,417.00 5,001,075.56
66,837,389.00 (35,317,356.00) 31,134,498.00 20,631,205.36
Enterpnse Funds Enterprise Funds 4,706,504.00 64% 3,012,162.56
KFRC KFRC 1,988,913.00 100% 1,988,913.00
6,695,417.00 5,001,07556
Board Members
Present
Not Present
Excused
Altenhof, Barry
✓
Holm, Freya
✓
Mahoney, Ed
✓
Owen, Marion
✓
Pillans, Rick
✓
Call to Order
Chair Altenhof called to order the Regular Meeting of the SWAB at 5:15pm on June 4, 2008 at
KIB Conference Room.
RoII Call
M. Barber conducted a roll call and a quorum was established. The following persons were present:
Also in attendance were:
SOLID WASTE ADVISORY BOARD
REGULAR MEETING MINUTES
June 4, 2008 @ 5:15 PM
Borough Conference Room
Ex- Officio Members: Mark Kozak, Chris Lynch and Tracy Mitchell. Woody Koning, Nova Javier and Mary
Barber, Kodiak Island Borough. Caroll Tracy, Kodiak Sanitation. Others present were Alan Torres.
Approval of Agenda
It was Moved, M. Owen and seconded to approve the Agenda.
Approval of Previous Minutes
None. Chair Altenhof asked M. Barber to clarify an email that went to the Board Members from
the Clerk regarding Robert's Rules of Order in typing minutes of meetings. Discussion followed,
E. Mahoney asked N. Javier if there was anything to forbid things going into the minutes that a
Board member might ask. N. Javier stated as long as the Board member prefaces the comment
with the words "for the record ", in order for the person taking the minutes to know to
incorporate the statement or comment into the official record.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \04 June 2008
Visitor Comments
C. Tracy stated to the Board that she is attending the SWAB meetings at the request of the
Borough Manager R. Gifford as sort of a technical advisor and wasn't sure if she should hold her
comments for visitor comments or if she could interact with the Board during the meeting. She
stated she would like clarification. N. Javier stated C. Tracy should make comments under
visitor comments. She also told the Board if they would like to hear from C. Tracy the Chair
needs to ask for consensus of the Board members to see if they want to hear from her. For
instance, someone on the Board may state they would like to hear from C. Tracy, but it's only
one person so you want to get a sense if that's what the rest of the Board wants to do.
Unfinished Business
a. Reconsideration of consensus of Board members to make recommendation to KIB
Assembly for the creation of a public relations /Education position to address all
KIB departmental needs.
It was Moved, E. Mahoney to reconsider. Due to lack of Second the Motion died.
New Business
a. Discussion of recommendation to remove city dumpsters.
M. Owen stated this deals with the letter she addressed to R. Gifford and it was suggesting that.
E. Mahoney called for Point of Order, stating a Motion needed to be on the table. M. Owen
stated it says discussion and she just assumed that's what the Board was doing. B. Altenhof
stated there's been no Motion, this is item a. Discussion of recommendation to remove city
dumpsters. N. Javier asked if they were just discussion items with no action being taken. B.
Altenhof stated that was correct, the intent of the discussion is to educate the Board and to
arrive at a clear idea of the issues involved in removing City dumpsters. N. Javier told the Board
if the word discussion wasn't in the item and it read Recommendation to remove City
dumpsters there would need to be a Motion on the floor to discuss it. E. Mahoney asked N.
Javier if that meant the Board couldn't make a Motion. N. Javier answered yes, just discussion
as in a work session.
M. Owen resumed her discussion of the letter given to the Borough Manager at SWAB May 5,
2008 regular meeting re: Implementing KIB Code by establishing curbside pickup within the City
of Kodiak. Discussion continued re: placement, dumpster design, secured lids. Questions were
raised about the dumpsters in the City and the residents that have curbside available to them.
B. Altenhof asked that removal of City dumpsters be put on the next regular meeting agenda.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \04 June 2008
b. Discussion of changing work sessions to regular meetings on the 1 & 3rd
Wednesday of each month.
E. Mahoney clarified the Board already has their regular meeting on the 1 Wednesday of every
month, so it would be changing the work session on the 3rd Wednesday of the month to a
regular meeting. N. Javier explained to the Board that at a work session they can do less
structured, less formal discussions but if it's a regular meeting they need to have a motion
before discussion. She said the Board could always postpone the item to the next meeting and
it would be put on the Agenda as unfinished business.
c. Discussion of public comment opportunity on "Talk of the Rock ", KMXT.
M. Owen told the Board that it is a well listened to program and she felt it would be an
excellent opportunity to receive public input and she would like to see the Board participate if
possible. There was agreement from the Board. Discussion followed and the Board decided
they would be on the program "Talk of the Rock ".
Board Comments
Chair Altenhoff asked N. Javier to discuss the term "Reconsideration ". N. Javier explained it to
the Board. E. Mahoney asked N. Javier to verse the Board about what it means when there is a
reconsideration on the table. N. Javier told the Board that any action stops. B. Altenhoff told E.
Mahoney for the record, it wasn't clear to him at the time that that was E. Mahoney's
intention. E. Mahoney told the Board he thought he made it perfectly clear. Questions
followed and N. Javier gave an example of what should happen once someone reconsiders their
vote.
M. Owen wanted to let the Board know that the Harbor now has recycling stations. She stated
the utility bills don't have anything on them stating they are for garbage. She said in Los
Angeles they passed an ordinance to disengage the backup safety noise.
E. Mahoney stated for the record at the February 6 meeting he refused to sign the minutes
because there was absolutely no mention of what Bell was on. It was discovered at that
meeting that Bell was on a procurement process which merely means that they were in search
of a contractor for procurement of getting a new contractor. It was reflected in a letter as well.
He stated his point is direction was changed at that meeting, and it was changed by the Board.
There were Board members that had C. Bell on the phone and they were challenging him as to
do what was in the contract. He wasn't sure what Bell & Associates were on to, but it certainly
wasn't an A -Z study. He understands now Bell is on an A -Z study and Bell wanted to charge the
Borough an additional $50,000.00 for the A -Z study, but as he understands it now Bell isn't
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \04 June 2008
going to charge the Borough any additional cost. He stated he wanted the minutes to reflect
this because it was a change in the process in which the Board was going to get the
information. Instead of starting with a procurement, he wasn't sure what they were doing now
but assumed they were doing the A -Z study. He feels it was an important turn - around of events
and it was a Board decision, not a Chair decision. He asked N. Javier to explain what consensus
meant.
Meeting Scheduled
June 18, 2008
Adjourn
There being no further business the meeting was adjourned at 6:37pm.
SUBMITTED BY:
APPROVED BY:
Mary J. Bar
KIB Engineering /Facilities Department
eferilM,
Solid Waste Advisory Board
Barry Altenhoff, Chai
Date:
Date:
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \04 June 2008
Board Members
Present
Not Present
Excused
Altenhof, Barry
✓
Holm, Freya
✓
Mahoney, Ed
✓
5:30pm
Owen, Marion
✓
Pillans, Rick
✓
Harrington, Cindy
✓
Murdock, Laurie
✓
CaII to Order
Chair Altenhof called to order the Regular Meeting of the SWAB at 5:15pm on October 1, 2008
at KIB Conference Room.
Roll Call
T. Mitchell conducted a roll call and a quorum was established. The following persons were present:
Also in attendance were:
SOLID WASTE ADVISORY BOARD
REGULAR MEETING MINUTES
October 1, 2008 @ 5:15 PM
Borough Conference Room
DEC -
Ex- Officio Members: Chris Lynch and Tracy Mitchell. Rick Gifford and Woody Koning, Kodiak Island
Borough. Carol) Tracy, Kodiak Sanitation. Others present were Hunter Roesler and Nick Szabo.
Approval of Agenda
It was Moved, R. Pillans and seconded to approve the Agenda. Agenda was approved by a
unanimous voice vote.
Approval of Minutes
None
Visitor Comments
N. Szabo told the Board he got the Solid Waste Management Plan off the webpage and made
some comments along with a presentation to the Board regarding the Plan.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \01 October 2008
C. Tracy asked the Board if there was a timeline for the RFP.
H. Roesler told the Board he was checking in, and wanted to let them know the 2 " hand
building materials store is doing well and would appreciate any solutions the Board may have
for expanding.
Old Business
None
New Business
It was Moved, R. Pillans and seconded to discuss the following Agenda items. Motion Carried
by a majority voice vote.
a. Discuss Subcommittee Action Plan and possible presentation of plan to Assembly.
M. Owen handed out a spreadsheet of the Subcommittee's action plan. C. Harrington made
comments about the plan. M. Owen showed the Board a brochure that will be sent out in the
October garbage bills. Chair Altenhoff asked the Board if they could generate a priority list for
the action plan.
b. Discuss guidelines /contest rules for SWAB Logo contest; deadlines; intent of
logo /prize.
It was discussed when the Logo contest should begin and end.
c. Discuss a "Kick -off' day? AK Day /Halloween /America Recycles Day
It was discussed to send information to the Kodiak Daily Mirror about America Recycles Day.
d. Discussion with KIBSD folks @ recycling efforts
It was discussed to invite some representatives to come to next work session and discuss
recycling in the schools.
e. Discuss scheduling teleconference w /Port Angeles Waste Reduction Specialist.
It was discussed to contact Port Angeles to ask questions about recycling. C. Harrington stated
for the record, B. Hinkle left town and was a prior SWAB member and turned over a lot of
information through R. Pillans to her. She was looking through his things and she wanted to
know if SWAB had the information.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \01 October 2008
f. Green Star information from R. Pillans
R. Pillans told the Board he spoke with Shawn Sculling of Green Star in Anchorage and they will
send him their Mission Statement. Discussion followed about what the company does and how
Kodiak could incorporate a similar program.
g. Discussion of Regional Cooperative for recycling efforts.
It was discussed to give presentations to different community groups. Vision, Plan and What
SWAB wants to accomplish for Borough Mayor to get to AML /JIA.
Visitor Comments
H. Roesler spoke to the Board about expanding his business to include salvaging marine
equipment. He also suggested the possibility of curbside pickup of recyclables.
N. Szabo said he realizes the SWMP has been submitted to the Assembly, but he would like to
see an amendment to the Plan before the RFP goes out to present a plan to neighborhood
collection centers.
Board Comments
C. Harrington asked N. Szabo for a website to look up collection centers information.
M. Kozak said there seems to be a lot of enthusiasm to get everyone educated about recycling.
He told the Board that he understood the ability to make a difference in the landfill through
recycle is not in place. He asked the Board what the likelihood of successfully making a dent in
the next couple of years where you're really going to extend the life of the landfill beyond its
existing footprint in the timeframe you have to deal with. How long are you looking at of
design, build of an expansion of the landfill, what is the Borough going to do with the landfill
and how is the Borough going to have a landfill ready to go in time when there is no more space
in the existing footprint. He told the Board he appreciates the enthusiasm, but he's afraid as a
group that's supposed to be making recommendations to the Assembly that's the big thing that
scares him. He wanted to know if the design of a landfill is in the schedule. He doesn't feel
recycling can make a difference fast enough if this other aspect isn't included.
B. Altenhof told the Board that Bell pointed out the two critical investment alternatives which
M. Kozak mentioned, one either spend the money for a new lined landfill or the community
would need to invest in the resource recovery concept. The argument should become part of
the education process so people understand that.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \01 October 2008
M. Owen said the immediate thing to do right now is stop solid waste from going in the landfill.
E. Mahoney said the Board is way off of what their focus is. Who if not this Board is going to
give general policy guidelines to this community or to the Borough as to what were going to do,
if expand or get a different area for the landfill. Who if not this Board is going to come up with
ideas and make proposals to the Assembly as to where we're going to buy this, if we're going to
do that. He thinks their clearly charged with that operation. He thinks the education is surely
in their sights. He thought the subcommittee was going to do the research and come back to
the Board. He thinks expansion or a new area is something the Board should be talking about.
His thoughts on that evenings meeting was that he felt it was more of a work session because
the Board took absolutely no action, talked about the education.
L. Murdock — none
R. Pillans agreed with M. Kozak. He asked would it be more productive to expand the landfill or
ship items off Kodiak. Things that need to be done now are resource recovery.
M. Owen — none
T. Mitchell read an email from F. Holm to the Board that she had to resign from her position on
the Board due to other commitments.
Meeting Scheduled
Next work session is October 15, 2008 @ 5:15pm in the Borough Conference Room.
Adjourn
There being no further business the meeting was adjourned at 7:12pm.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \01 October 2008
SUBMITTED BY:
Mary J. Barb retary
KIB Engineering /Facilities Department
APPROVED BY:
Barry Altenhof, Chair
Solid Waste Advisory Board
Date:
Date:
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \01 October 2008
Board Members
Present
Not Present
Excused
Altenhof, Barry
✓
Holm, Freya
✓
Mahoney, Ed
✓
Owen, Marion
✓
Pillans, Rick
✓
SOLID WASTE ADVISORY BOARD
SPECIAL MEETING MINUTES
July 23, 2008 @ 12:55 PM
Borough Conference Room
r: r _
CaII to Order
Chair Altenhof called to order the Special Meeting of the SWAB at 12:55pm on July 22, 2008 at
KIB Conference Room.
Roll CaII
T. Mitchell conducted a roll call and a quorum was established. The following persons were present:
Also in attendance were:
Ex- Officio Members: Tracy Mitchell. Nova Javier and Mary Barber, Kodiak Island Borough. Caroll Tracy,
Kodiak Sanitation. Others present were Nick Troxell, Louise Stutes, Ben Millstein, Reed Oswalt, Alan
Torres and Elizabeth Caldwell.
Citizen Comments
None
Consideration of Matters in the Call for the Special Meeting
a. Recommendation to KIB Assembly of the Long Term Goals for Collection and
Disposal of Solid Waste.
It was Moved, R. Pillans and seconded to make a recommendation to the Borough Assembly
the long term goals for collection and disposal of solid waste. The Motion failed by a roll call
vote with B. Altenhof, M. Owen and R. Pillans voting yes and E. Mahoney voting no.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \23 July 2008
b. Recommendation to KIB Assembly to Proceed with the Solid Waste Collection RFP.
It was Moved, R. Pillans and seconded to make a recommendation to the Borough Assembly to
proceed with the Solid Waste Collection RFP. The Motion failed by a roll call vote with B.
Altenhof, M. Owen and R. Pillans voting yes and E. Mahoney voting no.
Adjourn
There being no further business the meeting was adjourned at 1:03pm.
SUBMITTED BY:
Mary J. Bar
KIB Engin - g /Facilities Department
APPROVED BY:
cretary
Barry Altenhof, Chair
Solid Waste Advisory Beard
Date: 1 a-I 3./( OS
Date:
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \23 July 2008
3/4;,
Board Members
Present
Not Present
Excused
Altenhof, Barry
✓
Holm, Freya
✓
Mahoney, Ed
✓
Owen, Marion
✓
Pillans, Rick
✓
Call to Order
Chair Altenhof called to order the Regular Meeting of the SWAB at 5:15pm on August 6, 2008 at
KIB Conference Room.
Roll Call
M. Barber conducted a roll call and a quorum was established. The following persons were present:
Also in attendance were:
SOLID WASTE ADVISORY BOARD
REGULAR MEETING MINUTES
August 6, 2008 @ 5:15 PM
Borough Conference Room
Ex- Officio Members: Mark Kozak, Chris Lynch and Tracy Mitchell. Rick Gifford, Woody Koning, Nova
Javier and Mary Barber, Kodiak Island Borough. Carol) Tracy, Kodiak Sanitation. Others present were
Nick Troxell, Louise Stutes, Laurie Murdock, Cindy Harrington and Hunter Roesler.
Approval of Agenda
It was Moved, M. Owen and seconded to approve the agenda. E. Mahoney asked if Item B on
the agenda should be moved to Unfinished Business since it had been voted on in the previous
meeting. N. Javier told the Board that the Motion died at the last meeting therefore it goes
under New Business. Motion Carried by a roll call vote.
Approval of Minutes
It was Moved, M. Owen and seconded to approve the minutes as submitted. Motion Carried by
a roll call vote.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \06 August 2008
Visitor Comments
L. Stutes asked the Board questions regarding the Solid Waste Management Plan. B. Altenhof
asked L. Stutes to please put them in writing for the Board.
Old Business
None
New Business
a. Recommendation to KIB Assembly of the Long Term Goals for Collection and
Disposal of Solid Waste.
It was Moved, R. Pillans and seconded to forward the Recommendation to KIB Assembly of the
Long Term Goals for Collection and Disposal of Solid Waste. Discussion followed concerning
going forward with Scenario C instead of Scenario B. It was Moved, E. Mahoney to amend the
Main Motion by changing bullets 2 thru 7, by changing Scenario C to Scenario B. There being no
second to the Amendment the Motion Died. Motion Carried by a Roll Call Vote with B.
Altenhof, F. Holm, M. Owen and R. Pillans voting Yes and E. Mahoney voting No. E. Mahoney
asked to change his vote and bring it back before the Board. N. Javier explained to the Board
that they can make the Recommendation to the Assembly with a caviat that one of the Board
Members suggested that it be brought back to the Board at the next meeting.
b. Recommendation to KIB Assembly to Proceed with the Solid Waste Collection RFP.
It was Moved, R. Pillans and seconded to forward the Recommendation to KIB Assembly to
Proceed with the Solid Waste Collection RFP. Motion Carried by a Roll Call Vote with B.
Altenhof, F. Holm, M. Owen and R. Pillans voting Yes and E. Mahoney voting No. E. Mahoney
asked to change his vote and bring it back before the Board.
Visitor Comments
H. Roesler updated the Board about his new business in town. He told the Board he wants
second hand items such as building materials, marine equipment and other items such as tools,
etc. in order to keep them out of the landfill.
Board Comments
M. Kozak wanted to let the Board know that the City of Kodiak is getting to the point of seeing
information coming in on the Sludge Study their working on. Tentatively, August 26 CH2M
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \06 August 2008
Hill will be in town to discuss the Study. If not August, it will be September 23 He invited the
Board to attend.
E. Mahoney asked N. Javier about a letter to the editor by M. Owen signed SWAB. He wanted
to let the Board know it could be misleading to the public when you sign them and include
SWAB. He advised the Board when putting articles in the paper to be their personal
representation and not scew the public.
M. Owen said she thought H. Roesler was a breath of fresh air. She said when she was in
Seattle this past winter she hit the second hand stores and there were huge warehouses of that
kind of thing. She told M. Kozak she would be interested in helping with the composting trial.
F. Holm, R. Pillans and C. Lynch - None
Meeting Scheduled
Next work session is August 20 @ 5:15pm
Adjourn
There being no further business the meeting was adjourned at 5:55pm.
SUBMITTED BY:
Mary J. Bar: - r, • cretary
KIB Engine 'cilities Department
APPROVED BY:
mparsfitie
Barry Altenhof, Chair
Solid Waste Advisory oard
Date: LA 3 (oe
Date:
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \06 August 2008
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \06 August 2008
Board Members
Present
Not Present
Excused
Altenhof, Barry
✓
Holm, Freya
✓
Mahoney, Ed
✓
Owen, Marion
✓
Pillans, Rick
✓
SOLID WASTE ADVISORY BOARD
REGULAR MEETING MINUTES
July 2,2008 @5:15 PM
Borough Conference Room
CaII to Order
Chair Altenhof called to order the Regular Meeting of the SWAB at 5:18pm on July 2, 2008 at
KIB Conference Room.
Roll Call
M. Barber conducted a roll call and a quorum was established. The following persons were present:
Also in attendance were:
Ex- Officio Members: Mark Kozak, Chris Lynch and Tracy Mitchell. Rick Gifford, Woody Koning, Nova
Javier and Mary Barber, Kodiak Island Borough. Caroll Tracy, Kodiak Sanitation. Others present were
George Griffing, Alan Torres and Nick Troxell.
Approval of Agenda
It was Moved, M :Owen and seconded to approve the amended Agenda.
Visitor Comments
George Griffing addressed the Board about Selief & Larch Street dumpster abuse. During
windstorms garbage cans are all over the place. He said that garbage can lids should be
attached and if the cans are overflowing the contractor should just drive by. He suggested
designating a place for a large dumpster to dispose of large oversized items.
Nick Troxell told the Board that as long as there's a dumpster in this town it will be abused. He
suggested transfer stations for the outlying areas. Stated that it's hard to keep cans from
blowing around, but maybe have more curbside service.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \02 July 2008
Unfinished Business
New Business
a. Solid Waste Management Plan
Chair Altenhof told the Board that he would like to see them discuss this plan as a whole
without taking action at this meeting. He stated that he would like to see the Board make some
kind of recommendation to the Assembly in the near future rather than later about the
collection. Discussion followed and some points were code changes, enforcement process, fees
and general direction of the collection /disposal requirement.
a. Collection Recommendation to Borough Assembly Based on Six Collection
Questions in Solid Waste Mgmt. Plan.
Chair Altenhof explained to the Board the purpose of this item. The RFP process was explained
to the Board. Discussion regarding the scenarios (See Attached) to get the consensus of the
Board on the overall goal:
• Guiding Principles = Scenario B & C
• Collection — Scenario C (Language review)
• Handling & Transfer — Scenario C
• Waste Reduction & Recycling — Scenario C (Services to be expanded)
• Disposal — Scenario C (Clarify language, Transfer Site in Place Prior to Closure to Public)
• Promotion & Education — Scenario C (Include Public Relations /Education Position)
• Organization & Administration — Scenario C
b. Outreach Activities /Borough Code Title 8
This item of discussion was incorporated into item A above.
Visitor Comments
N. Troxell told the Board he submitted his name to be on the Board and wasn't selected and
wanted to know if he could submit it again.
W. Koning thanked the Board for all their hard work.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \02 July 2008
Board Comments
M. Owen told the Board she is very glad, no ecstatic that the Board has made this progress. She
also wanted to get the empty Board seats filled.
B. Altenhof told the Board he will be out of town during Bell's visit and wanted to know if he
needed to appoint someone else to chair the meeting. Discussion followed.
E. Mahoney stated he would be happy to Chair the meeting. He told the Board he was kind of
excited here because it seems now that since we're at the end of the Bell report and the final
draft is out, it seems like we're starting to give them some input. He thinks the Board could
have given them input all along the way, had they worked with the Board a little bit. He said he
was kind of disappointed that they're down here at the eleventh hour now doing this cram
session. He stated the Board could have given Bell this input a long time ago and he thinks this
is pretty much the consensus of what the Board wants. He thought the Board could have saved
Bell a whole lot of heartburn and hard work had they been able to give them something other
than just asking the 7 questions that the Board answered than saying goodbye until the
eleventh hour. He thinks it high time Bell got some of the Boards feedback and maybe they'll
get this and maybe they won't, but he hoped they would.
Meeting Scheduled
It was Moved, E. Mahoney and seconded to hold a special meeting after the work session
scheduled for July 16. Motion carried with a roll call vote.
Adjourn
There being no further business the meeting was adjourned at 7:17pm.
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \02 July 2008
SUBMITTED BY:
Mary J. Barb retary
KIB Enginee /Facilities Department
APPROVED BY:
Barry Altenhof, Chair9
Solid Waste Advisory Board
Date:
Date:
N: \EF \Baler Facility \Solid Waste Advisory Board \FY2008 \Minutes \02 July 2008
Solid Waste Element Scenario A Scenario B Scenario C
� KEEP BASIC ENHANCE BASIC SERVICES MAXIMIZE DIVERSION
SERVICES Modest Change Significant Change
Miuimuni Change �� Revised System �� New System
�'�Same S stem �
Guiding Priorities & — Maintain essential — Upgrade safety, efficiency of — Universal refuse & recycling seivices for
Principles solid waste residential refuse pickup homes, businesses
inanagement operation — Emphasize diversion & extending landfill
functions — Expand contractor life
administrative res onsibilities
1/ Coll�ction — Current approach, — Fully automated or semi- — Fully automated or semi-automated for
eacept remove automated for residences residences, variable rates
residential City — 2 or 3 different cart sizes — 2 or 3 different cart sizes
dumpsters — Variable rates based on cart — Eliminate residential dumpsters
size & number
— Eliminate residential dum sters
2/ Handlin�� & Tratisfer — Current approach — Current approach — Central, multi-faceted Resource
Recovery Facility for recycling, reuse,
exchange, yard waste, HHW, C&D
materials, waste transfer, education
3/ Waste Reduction & — Cuizeiit approach — Cunent approach — Aggressive, comprehensive
Recycling — Except private auto — Except private auto body — Recyclables collection for homes,
body recycler under recycler under contract businesses
contract — Services provided tluough parinership
between KIB, City of Kodiak, non-profit,
& rivate sector entities
4/ Disposal — KIB Landfill — KIB Landfill — KIB Landfill
— No ublic or trash vehicles at landfill
5/ Promotioil & Education — Basic level — Basic level, but introduce new — KIB Leadership
— Coordinate with residential irash program — Coordinate with service provider(s)
TYueshold on waste — Coordinate with Threshold on — Multi-media, ongoing
reduction / recycling waste reduction / recycling
na �U�� �s
Collector pays for disposal, does billing,
responds to customer concerns directly
1 primary contractor plus possible sub-
contractors
Collector pays for disposal, does
billing, responds to customer
concerns directly
Current approach
Issue RFP for collection
of trash
6/ Organization &
Administration
KODIAK ISLAND BOROUGH
2005 GRAVEL TASK FORCE
FINAL REPORT
PRESENTED NOVEMBER 21, 2007
TO
THE KODIAK ISLAND BOROUGH
ASSEMBLY
AND
PLANNING & ZONING COMMISSION
MR. TOM ABELL
MR. DAVID KING
DR. GARY CARVER
MR. BILL OLIVER
MR. MIKE ANDERSON
MR. THOMAS TROSVIG
MR. CHARLIE POWERS
MR. CHARLES "BUD" CASSIDY
MS. SHEILA SMITH
KODIAK ISLAND BOROUGH
2005 GRAVEL TASK FORCE
MEMBERSHIP
MEMBER, KODIAK ISLAND BOROUGH
ASSEMBLY
CHAIRMAN, KODIAK ISLAND BOROUGH
PLANNING & ZONING COMMISSION
MEMBER, KODIAK ISLAND BOROUGH
PLANNING & ZONING COMMISSION
COMMUNITY REPRESENTATIVE
COMMUNITY REPRESENTATIVE
COMMUNITY REPRESENTATIVE
COMMUNITY REPRESENTATIVE,
KONIAG, INC.
DIRECTOR, KODIAK ISLAND BOROUGH
COMMUNITY DEVELOPMENT DEPARTMENT
STAFF SUPPORT
COMMUNITY DEVELOPMENT DEPARTMENT
FINAL REPORT OF THE KODIAK ISLAND BOROUGH
2005 GRAVEL TASK FORCE
The Membership of the Gravel Task Force is pleased to submit our final report to
the Kodiak Island Borough Planning & Zoning Commission and Assembly for
your acceptance and approval as an advisory document.
Established in May 2005 by the Kodiak Island Borough Assembly, on the
recommendation of the KIB Planning and Zoning Commission, the Gravel Task
Force had as its mission the assessment of the sand, gravel and earth materials
resources of the road system region of the borough; the development of policies
for earth resource management; and to make recommendations to the KIB
Planning and Zoning Commission and the Borough Assembly on management
approaches, procedures, and policies.
The goal of the committee was to provide for the sustainable long -term
availability of sand, gravel and earth materials in support of orderly and
economical growth and development in the Kodiak Island Borough, and to
reduce to the maximum extent possible any undesirable impacts and conflicts
arising from the extraction and use of these resources.
The Task Force was charged with the following areas of investigation.
1. Compile a comprehensive inventory and description of past and existing gravel
and earth material sources and sites.
2. Compile a comprehensive inventory and description of potential future gravel
and earth material sources and sites.
3. Describe, generally, the estimated community need for various types of gravel
and earth material in future development projects projected for a 20 to 30 year
time - frame.
4. Recommend policies to the Planning and Zoning Commission and the KIB
Assembly for the orderly development and long term availability of gravel and
earth materials.
Charge One of the Committee was detailed in the implementing legislation as:
1. Compile a comprehensive inventory and description of past and existing
gravel and earth material sources and sites to include:
a. location
b. material type (sand, gravel, rock, top soil, other)
c. estimated volume of material extracted
d. estimated remaining volume of material
e. quality of material
f. land ownership
g. land use zoning of the site
h. environmental sensitivity of the site
i. socio- economic sensitivity of the site
The Task Force presents these findings in summary format on the following two
pages:
Page 2 of 15
KIB Road System Gravel Sources
KIB Gravel Task Force
Lake
Rose Tead
i
L
Page 3 of 15
Salonie
Creek
Narrow
Cape
Map produced by KIB CDD 9/30/05
as staff support to the KIB Gravel Task Force
Information contained herein are representational
only & should not be used for navigational purposes.
Page 4 of 15
Pasagshak
Narrow Cape
Unnamed
Lake Rose Tead
Stratman
Ecklund
Salonie Creek
Sargent Creek
Tr B - 3
Tr B - 2
Tr B - 1
KIB Tracts
Green Mtn
Unnamed
Vista View Barrow
Site
Red Cloud River
Site
DNR
DNR
DNR
Stratman
Ecklund
KIB
KIB
KIB
Grothe
KIB
ONC & Koniag
Owner
CUP 04 -007
CUP 97 -021
CUP 03 -005 (5 year
term)
CUP 00 -015
CUP 97 -026
CUP 04 -015
CUP 04 -005
BL 78 -091
1973
Unk
1977 Case No. 432B CUP 84
082 (expansion)
CUP 02 -007
Case No. 82 -026
Unk / Grandfathered
Date Established
Brechan
Brechan
Anderson
AADC
AADC
Quality Asphalt
Paving
n/a
Dept of
Defense
Dept of
Defense
Welborn
Felton &
successor
interests
Various
City of Kodiak
City of Kodiak
Various
Operator
24,500 cy authorized
20,000 cy authorized
10,000 cy per material
sales contract
7,000 cy authorized
20,000 cy authorized
125,000 cy authorized
50,000 cy authorized
Unk
Unk
Unspecified
450,000 cy authorized
Unk
90,000cy authorized in
1984
42,000 cy per request
1 26,000 cy authorized
Unk
Extraction
Unk
Unk
7,000 cy
Unk
Unk
Unk
Unk
Unk
Unk
Unk
Unk
Unk
Resource
Remaining
Active
Idle
Inactive
Inactive
Idle
Inactive
Inactive
Active
co
Inactive
Idle
Status
Gravel
Gravel
Gravel
Gravel
Gravel
Gravel
Gravel
Gravel
Rock
Gravel &
Clay
Gravel
Material
Type
Concrete &asphalt /g
ood
Concrete &asphalUg
ood
fill /good
Concrete &asphalUg
ood
Concrete &asphaltg
ood
fill /marginal
Concrete &asphalUg
ood
marginal
Concrete&asphalt/g
ood
Concrete &asphalUg
ood
Concrete &asphalt /g
ood
Concrete &asphalt /g
ood
fill /good
moderate
Quality of Material
CN
CN
CN
CN
CN
CN
CN
IND
BUS
& CN
CN
CN
Zoning
High
Low
Moderate
Moderate
Moderate
Moderate
High
High
Low
Low
Low
Environmental
Sensitivty
High
Low
Low
Low
Low
High
High
High
Low
Low
Low
Soclo- Economic
Sensitivty
HIGH PRODUCT/ LOW
IMPACT
HIGH PRODUCT/ LOW
IMPACT
HIGH PRODUCT/ LOW
IMPACT
HIGH PRODUCT/ LOW
IMPACT
NOTES
Page 4 of 15
Charge Two of the Committee was detailed in the implementing legislation as:
2. Compile a comprehensive inventory and description of potential future
gravel and earth material sources and sites to include:
a. location
b. material type (gravel, rock, top soil, other)
c. estimated volume of material
d. quality of material
e. land ownership
f. land use zoning of the site
g. environmental sensitivity of the site
h. socio- economic sensitivity of the site
The Task Force presents these findings in summary format on the following
page:
Page 5of15
KIB Road System Potential Gravel Sources
Shakmanof Cove
Surface Estate: Ouzinkie Native Corp.
Subsurface Estate: Koniag, Inc.
Zoning: Conservation
USS 2539 Lot 7
Owner: USCG
Zoning: Conservation
Salonie Creek
Owner: KIB
Zoning: Conservation
American River
Surface Estate: Leisnoi, Inc
Subsurface Estate: Koniag, Inc.
Zoning: Conservation
KIB Gravel Task Force
Kalsin River
Surface Estate: Leisnoi, Inc.
Subsurface Estate: Koniag, Inc.
Zoning: Conservation
c-7
Page 6 of 15
•
O
Map produced by KIB CDD 6/13/07
as staff support to the KIB Gravel Task Force
Information contained herein are representational
only & should not be used for navigational purposes.
In addition, the Gravel Task Force directed additional exploration and assaying of
resource potential at two specific sites on the road system, and welcomed private
sector collaboration pertaining to a well- known, although less accessible,
resource site. A synopsis of effort and findings follows.
Salonie Creek Investigation:
Anderson stated nothing was found at Salonie Creek. It was mostly overburden
and glacial till. Bedrock was found on one of the highest sections. Bob Hales
went with him and eleven holes were dug. Holes were dug by the rifle range and
then up by the Cottonwoods. Silt was found down to 9 feet with a lot of water.
When they dug behind the rifle range the hole was full of ammunition and gun
parts so they covered it back up. The area that was identified to do the
exploration on where the mounds are going in was standard organics, a good
layer of ash, overburden, and then glacial till with one exception there was
bedrock. In the area where material was borrowed from Anderson discovered
what was borrowed was glacial till which was used as fill. Anderson and Hale
dug down 3, 4, and 5 feet where the old parts of buildings are and found gravel
fill, and then found where that fill was used. The material was borrowed out of
there to make a big area and then just capped it with gravel. Anderson and
Hale's assumption is the gravel came right out of the creek. It was fine without
many cobbles. They dug in two different man made construction pads which the
material was the same as the material in the creek. If you went up further past
the borough property you would get into more cobbles that would probably be
better quality material. There was nothing found worth developing on the
borough property.'
Lot 7 United States Survey 2539 Investigation:
Anderson stated there were 9 sites identified on Coast Guard property to dig but
the Coast Guard came with a permit to dig only 6 holes. Anderson picked the 6
places that best represented the area which he got good results from. In the first
hole, the water level was at 6 1 /2 feet down but he dug to 14 feet deep with no
change in the material, but he found a silt lens about a foot deep. Most of the
holes were dug at 14, 14, 16, and 18 feet. The better holes were farther up
closer to the river and away from the ocean which he got 18 feet with no water,
and then 17 feet with no water. Up in the corner is a big bedrock knob.
Anderson said the 17 and 18 foot deep holes that had no water were probably
two hundred feet from the creek. The gravel looks good which he got 6 five
gallon bucket samples to be sent in. He likes the high percentage of cobbles
because it bodes well for the hardness of material. The site looks good. It's on
the road system and there aren't any neighbors to disturb.
1 From the Minutes of the July 2, 2007 Gravel Task Force Meeting.
2 From the Minutes of the July 2, 2007 Gravel Task Force Meeting.
Page 7 of 15
Shakmanof Cove Prospect: Charlie Powers, Vice - President Corporate Affairs, Koniag, Inc.
The granite deposit located at Kizhuyak Point (referred to as Rubber Boot) which
is easily accessible via Shakmanof Cove near the village of Ouzinkie has long
been looked at as a significant hard rock source for Kodiak Island and other
statewide needs. The area's surface rights are owned by Ouzinkie Native
Corporation and subsurface rights are owned by Koniag Incorporated. In 2006
samples were collected which tested high on scales of degradation, abrasion and
soundness. In June 2007 Koniag Inc. contracted Hattenburg, Dilley and Linnell
Engineering Consultants to conduct Geologic field reconnaissance to assess the
controlling structures of the rock for block sizing, stability, and development of
mining plan recommendations.
Test results reveal a very strong, blocky and competent granite rock. Structural
geologic data indicates favorable characteristics which will maximize the size of
the rock product obtainable when coordinated with standard quarrying blasting
methods.
Taken together, the field investigation and laboratory analyses indicate that the
Shakmanof granite is suitable for the following marketable rock products:
1. All grades of riprap (DOT &PF highways and airports specifications) from
Class I through IV (smallest to largest);
2. Shore protection rock products (US Army Corps of Engineers);
3. Armor stone (DOT &PF airports spec);
4. Gradations of crushed aggregate including base course; surface course;
aggregate for asphalt concrete pavement, concrete, cover coat and
surface treatment, filter blanket and subbase (DOT &PF highway and
airport specs);
5. Selected material types A, B, and C;
6. Porous backfill;
7. Gabion backfill.
Additional markets for the Shakmanof granite may include many other
construction products based on high quality aggregate (soil cement, emulsified
asphalt treated base course, etc.), and possibly architectural products such as
granite facing, flooring, slabs, etc.
Koniag intends to continue work towards capturing a shareholder benefit from
this valuable resource.
Page 8 of 15
Charge Three of the Committee was detailed in the implementing legislation as:
3. Describe, generally, the estimated community need for various types of
gravel and earth material in future development projects projected for a
20 to 30 year time - frame, to include:
a. quantities of material needed by type
b. description of applicable material specifications
c. estimated market value of material by type
d. investigation of viable alternatives to gravel or earth material products
e. socio- economic impact of the industry
Discussion and ultimate concurrence between the task force members concluded
that the rate of use of gravel resources would not significantly increase in the
next several decades. Although staff has not been able to get detailed records
from all of the operators, two of the larger companies have provided staff with
some detailed annual volume counts. Based on this data, we can estimate that a
maximum of 200,000 yards of gravel for all uses are extracted along the road
system annually.
Various indicators were used to try to project anticipated needs into the future.
Existing population, building construction trends, and major road projects were all
calculated to establish a baseline of information.
Therefore, over the 30 next years, it can be projected that the projects along the
road system of the Borough would use approximately 6,000,000 yards of
aggregate.
Based on the information that has been complied for the four general site
detailed earlier in this report, it is estimated that there is approximately
10,284,000 yards of various quality gravel along the road system. Therefore, it
appears that there is enough supply to meet anticipated demand.
However, these potential sites were only evaluated and investigated using the
best available mapping and rudimentary field observation.
Charge Four of the Committee was detailed in the implementing legislation as:
4. Recommend policies to the Planning and Zoning Commission and the
KIB Assembly for the orderly development and long term availability of
gravel and earth materials to include:
a. develop plan /policy basis for locating future extraction sites
Future extraction sites will be located where the resource is discovered to exist in
economically recoverable quantities. However, extraction sites may be
distinguished from processing sites because the primary activity(s) do not
necessarily need to be co- located.
Page 9 of 15
b. review zoning standards to address concerns /impacts
Extraction and processing are primarily industrial activities, and as depicted in
Table 1 of the appendix, these activities are a Use by Right only in the Industrial
Zoning District. As a Use by Right, an administratively issued zoning compliance
permit for the conduct of gravel extraction is not subject to appeal. However, the
conduct of any activity in the Industrial Zoning District is regulated by applicable
performance standards.
The seven specific performance standards are listed in KIBC 17.24.060, and are:
A. Noise. The noise emanating from a premises used for industrial activities shall be
muffled so as to not become objectionable due to intermittent beat, frequency, or
shrillness; and where a use adjoins a residential district, the noise loudness measured at
the boundary line shall not exceed ninety (90) decibels.
B. Lighting. Any lighting shall not be used in a manner which produces glare on public
highways and neighboring property. Arc welding, acetylene torch cutting and similar
processes shall be performed so as not to be seen outside the property.
C. Fire and safety hazards. The storage and handling of inflammable liquids, liquefied
petroleum, gases and explosives shall comply with the fire prevention code and all other
applicable laws and regulations. Enameling and paint spraying operations shall be
permitted when incidental to the principal use and when such operations are contained
within a building of two -hour fire - resistive construction. Bulk storage of inflammable liquids
below ground shall be permitted if the tank is located no closer to the property line than the
greater dimension (diameter, length or height) of the tank.
D. Odor. Uses causing the emission of obnoxious odors of any kind and the emission of
any toxic or corrosive fumes or gases are prohibited.
E. Dust and smoke. Dust and smoke created by industrial operations shall not be
exhausted into the air in such a manner as to create a nuisance.
F. Open storage. Any storage shall not be located closer than twenty -five (25) feet to any
street right -of -way. Any storage shall be enclosed with a fence acceptable to the
commission. Whenever lumber, coal or other combustible material is stored, a roadway
shall be provided, graded and maintained from the street to the rear of the property to
permit free access for fire trucks at any time.
G. Screening. Where an industrial use is adjacent to and within one hundred (100) feet of a
residential use or zone, that industry shall provide screening as approved by the
commission.
Gravel extraction, and associated activity, is allowed with the grant of a
Conditional Use Permit in the Conservation Zoning District, the Rural
Development Zoning District, and the Public Use Zoning District.
The grant of a conditional use permit is regulated under Kodiak Island Borough
Code Title 17 Chapter 67. Five specific standards must be found to apply after a
public hearing process has provided for community wide review and comment
opportunity.
3 KIBC Title 17 — Summary Table, Gravel Extraction Activities.
Page 10 of 15
The five specific standards are listed in KIBC 17.67.050, and are:
A. That the conditional use will preserve the value, spirit, character and integrity of the
surrounding area;
B. That the conditional use fulfills all other requirements of this chapter pertaining to the
conditional use in question;
C. That granting the conditional use permit will not be harmful to the public health, safety,
convenience and comfort;
D. That the sufficient setbacks, lot area, buffers or other safeguards are being provided to
meet the conditions listed in subsections A through C of this section;
E. If the permit is for a public use or structure, the commission must find that the proposed
use or structure is located in a manner which will maximize public benefits.
The current regulatory scheme thus provides for industry specific performance
standards, and, an additional layer of standards and public review and comment
opportunity in the case of conditional use permits.
c. review the procedures for implementation of zoning standards
The Kodiak Island Borough Assembly is the duly authorized legislative body with
ultimate responsibility for implementation of zoning standards. For statutory
provisions granting borough's area -wide planning, platting and zoning
responsibility, see AS 29.40.010. For provisions authorizing the assembly to
adopt zoning regulations and to provide for exceptions thereto, see AS
29.40.040.
The Kodiak Island Borough Planning & Zoning Commission serves in an advisory
capacity to the Assembly, and the legislative authority for its creation may be
found in AS.40.020.
Each body, in its own capacity, may, from time to time enact, or recommend,
such changes to the zoning code as it deems advisable. In the case of proposed
amendments to the zoning code related to gravel / resource extraction activities,
the normal course of events would be a recommendation from the Planning &
Zoning Commission to the Borough Assembly. Such a sequence of events
would provide for a minimum of two public hearings providing ample opportunity
for public input.
Page 11 of 15
f. develop recommendation for impact and conflict mitigation procedure
Experience has shown that controversy may erupt regardless of the safeguards
outlined in paragraph (b) above. Resolving these inevitable complaints often
puts staff. in a position of having to make suspect findings based on subjective
criteria. This may be illustrated by considering an instance of noise complaint.
KIBC 17.24.060 (A) does not specify personnel responsible for taking the
measurement (staff on hand, industry certified technician, casual observer ?) nor
the equipment (certified by? to a degree of accuracy + \ -, within the previous 6 \
12? month time frame) to be used for measurement purposes. These types of
oversight in Code construction inevitably open the door to litigation opportunities
via KIBC 17.75.030 Penalties and remedies (B), which reads:
Notwithstanding the availability of any other remedy, the borough or any aggrieved person
may bring a civil action to enjoin any violation of this title, any order issued under
subsection 17.75.010(A) of this chapter, or any term or condition of a conditional use,
variance or other entitlement issued under this chapter; or to obtain damages for any injury
the plaintiff suffered as a result of a violation. An action for injunction under this section
may be brought notwithstanding the availability of any other remedy. Upon application for
injunctive relief and the finding of an existing or threatened violation, the superior court
shall enjoin the violation.
It is suggested that a careful reading of applicable codes be undertaken with the
purpose of substituting any subjective reference with quantifiable objective
criteria.
The remaining discussion points of Charge Four have been taken out of order for
purposes of brevity.
d. develop site monitoring and code enforcement policy /procedures
e. develop standardized site development and operation specifications
g. recommend site closure and reclamation standards and review process
The Gravel Task Force expressed consensus that items d, e, and g, were more
properly within the domain of the Planning & Zoning Commission. By unanimous
Motion, the Gravel Task Force voted to refocus efforts upon the issue of
Commercial Extraction activities. Foregoing specific commentary on items d, e,
and g, the Gravel Task Force nevertheless suggested that existing regulatory
models, i.e., State of Alaska, governing mining activities be referenced as a
starting point for any future effort in this area.
This Final Report of the 2005 Gravel Task Force closes with the following
resolution summarizing the Gravel Task Force's Findings and
Recommendations.
Page 12 of 15
Introduced by: Bud Cassidy, Director
Requested by: KIB Gravel Task Force
Drafted by: Staff
Introduced: 00 /00/ 2007
Adopted:
KODIAK ISLAND BOROUGH 2005 GRAVEL TASK FORCE
RESOLUTION OF RECOMMENDATION
A RESOLUTION OF THE KODIAK ISLAND BOROUGH 2005 GRAVEL TASK
FORCE, RECOMMENDING THE ACQUISITION OF LOT 7 UNITED STATES
SURVEY 2539.
WHEREAS, the Kodiak Island Borough 2005 Gravel Task Force was tasked with
certain investigations by Planning & Zoning Commission Resolution 2005 -1; and,
WHEREAS, Planning and Zoning Commission Resolution 2005 -1 was affirmed by
the Kodiak Island Borough Assembly by Motion at the May 12, 2005 Regular
Meeting of the Assembly; and,
WHEREAS, the Kodiak Island Borough 2005 Gravel Task Force has completed
the Inventory of existing road system commercial material sources as directed by
the Assembly; and,
WHEREAS, the Kodiak Island Borough 2005 Gravel Task Force has completed an
investigation of potential road system commercial material sites as directed by the
Assembly; and,
WHEREAS, the goal of the Task Force was to provide for the sustainable long-
term availability of sand, gravel, and earth materials in support of orderly and
economical growth and development in the Kodiak Island Borough;
WHEREAS, two material resource sites, Lot 7 United States Survey 2539 and the
granite pluton at Shakmanof Cove, were identified to best fit the community's long-
term requirement for commercial grade gravel for the purpose of concrete and
asphalt aggregate;
WHEREAS, the granite pluton at Shakmanof Cove is currently being evaluated by
the subsurface estate owner; and
WHEREAS, Lot 7 United States Survey 2539 is the site potentially susceptible to
powers of municipal acquisition.
NOW, THEREFORE, BE IT RESOLVED and RECOMMENDED BY THE KODIAK
ISLAND BOROUGH 2005 GRAVEL TASK FORCE THAT:
Section I: The Kodiak Island Borough move with all possible dispatch in order to
secure Lot 7 United States Survey 2539 for the purpose of serving as a
material resource site.
Section II: The Kodiak Island Borough move expeditiously in the permitting process
in order to develop Lot 7 United States Survey 2539 as a material
resource site capable of serving the Kodiak Island Borough community in
future years.
Page 13 of 15
1 of2
ADOPTED BY THE KODIAK ISLAND BOROUGH 2005 GRAVEL TASK FORCE, THIS
FIFTENTH DAY OF OCTOBER, 2007
C
Dr. Gary . ,er, Mem
iv I
C
(1 1 'l
Mr. Tom Abell, Member, Kodiak Island Borough Assembly
Mr. DaviU King, Ch,g'man, Island Borough Planning & Zoning Commission
Mr. Bill Oliver, Community Representative
Yrl - /,I(
�L
Mr. Mike Anderson, Community Representative
Mr. Tomas Trosvig, Community epresentative
odiak Island Borough Planning & Zoning Commission
Mr. Charlie Powers, Community Representative, Koniag, Inc.
Mr. Charles "Bud" Case, Director, Kodiak Island Borough Community Development
Department
ATTEST:
Sheila Smith, Secretary
2of2
Zoning District
Permitted Use
Conditional Use
17.10 W- Watershed
District
No
No
17.11 WH- Wildlife Habitat
District
No
No
17.12 NU- Natural Use
District
No
No
17.13 C- Conservation
District
NO
YES
17.14 RD -Rural
Development District
NO
YES
17.15 RR2 -Rural
Residential Two District
No
No
17.16 RR -Rural
Residential District
No
No
17.17 RR1 -Rural
Residential One District
No
No
17.18 R1- Single- family
Residential District
No
No
17.19 R2- Two - family
Residential District
No
No
17.20 R3- Multifamily
Residential District
No
No
17.21 B- Business District
No
No
17.22 RNC -Rural
Neighborhood
Commercial District
No
No
17.23 UNC -Urban
Neighborhood
Commercial District
No
No
17.24 I- Industrial
District
YES
NO
17.25 RB- Retail Business
District
No
No
17.26 Mobile Home Parks
No
No
17.27 LI -Light Industrial
District
No
No
17.29 SRO - Single
Resident Occupancy
Standards
No
No
17.33 PL- Public Use
Lands District
NO
YES
KIBC TITLE 17 - SUMMARY TABLE
GRAVEL EXTRACTION ACTIVITIES
Page 15 of 15
Appendix page 1 of 1
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING
Regular Meeting of: X911 g)0$
Please PRINT your name Please PRINT your name
Kodiak Island Borough
Assembly Regular Meeting Guidelines
December 18, 2008, 7:30 p.m., Borough Assembly Chambers
1. INVOCATION 4rmy. D ea q a4 4 .
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Assembly member Stutes will be absent and asked to be excused due to personal leave.
Recommended motion: Move to excuse Assembly member Stutes who is absent
due to personal leave.
VOICE VOTE ON MOTION
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Assembly
and will be approved by one motion. There will be no separate discussion of these items unless an
Assembly member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda. All items in yellow are consent agenda items.
Recommended motion: Move to approve the agenda and consent agenda as
submitted.
VOICE LA / TE ON MOTION
tij ., y Vim.
,S" APPROVAL OF MINUTES
/ A. *Special Meeting of November 20, 2008 and Regular Meeting of December 4, 2008.
2 / AWARDS AND PRESENTATIONS
A. Certificate of Recognition — Trevor Dunbar
CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda Items not scheduled for public hearing and general comments.
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736
Please ask speakers to sign in and state their name for the record.
8.
MMITTEE REPORTS
PUBLIC HEARING
A. Ordinance No. FY2009 -13 Amending Kodiak Island Borough Code Of Ordinances
Title 3 Revenue And Finance Chapter 3.35 Real Property Tax Section 3.35.080
Reserve Policies.
Kodiak Island Borough Assembly Guidelines
December 18, 2008 Page 1
Recommended motion: Move to adopt Ordinance No. FY2009 -13.
Staff report — Manager Gifford
Open public hearing.
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
OLL CALL VOTE ON MOTION
F
B. Ordinance No. FY2009 -01 C Amending Ordinance No. FY2009 -01 Fiscal Year 2009
Budget by Amending Budgets to Provide for Additional Expenditures and Moving
un d
Between etween Projects.
R commended motion: Move to adopt Ordinance No. FY2009 -01C.
Staff report — Manager Gifford
Open public hearing.
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION
BOROUGH MANAGER'S REPORT
MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
Staff report — Manager Gifford
Contracts
1. Contract No. FY2009 -07 with New World Systems Corporation to Upgrade the
KIB Financial System From the AS400 Financial System to a Network Platform.
Recommended motion: Move to authorize the Manager to enter into a
contract with New World Systems Corporation to Upgrade the KIB
Financial System from the AS400 Financial System to a Network Platform
in an amount not to exceed $184,530.
Kodiak Island Borough Assembly Guidelines
December 18, 2008 Page 2
Assembly discussion.
ROLL CALL VOTE ON MOTION
Contract No. FY2009 -03 Six Months Extension of Threshold Services, Inc.
Contract.
Recommended motion: Move to authorize the manager to sign an
amendment to Contract No. FY2009 -03 with Threshold Service Inc. of
Kodiak, AK extending the contract period from January 1 to June 30, 2009.
Staff report — Manager Gifford
Assembly discussion.
ROLL CALL VOTE ON MOTION
solutions
. Resolution No. FY2009 -15 Updating the Name of the Law Firm to Jamin Law
Office and Specifying a Validity Date for the Agreement.
Recommended motion: Move to adopt Resolution No. FY2009 -15.
Staff Report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION
. *Resolution No. FY2009 -16 Certifying the FY2009 Shared Fisheries Business
Program Application to be True and Correct.
Recommended motion: Move to adopt Resolution No. FY2009 -16.
Staff Report — Manager Gifford
Assembly discussion and amendments may be offered at this time.
ROLL CALL VOTE ON MOTION
C. Ordinances for Introduction — None.
D. Other Items — None.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736.
Please ask speakers to sign in and state their name for the record.
Kodiak Island Borough Assembly Guidelines
December 18, 2008 Page 3
15. ASSEMBLY MEMBER COMMENTS
Announcements — Mayor Selby.
The Kodiak Island Borough offices will be closed Th
of the Christmas Holiday and Thursday, January 1,
Day.
rsday, December 25 in o
ervance
ew Years
e next work session is scheduled on Tuesday, January 6, 2009 at 7:30 p.m. in the
rough Conference Room and the regular meeting is scheduled on Thursday, January
, 2009 at 7:30 p.m. in the Borough Assembly Chambers.
The Borough Assembly will meet Saturday, January 10, 2009 at 9 a.m. at the Kodiak
Fisheries Research Center to discuss the Kodiak Island Borough Strategic Plan.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION
Kodiak Island Borough Assembly Guidelines
December 18, 2008 Page 4
Mayor Selby
The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
TOTAL:
Ms. Stutes
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
!Ws. Branson
N W
M
o
Z
q
%:.
\
\
\
`
\
YES
NO
Mayor Selby
TOTAL:
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
Ms. Branson
o
_ o
\. z
v
YES
I NO
Mayor Selby
TOTAL:
EIR VOTE? V
0
Ms. Lynch
Ms. :Autos
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
Ms. Branson
cn co
o
z
c
K7"
YES
INO
Mayor Selby
TOTAL:
,-
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
Ms. Branson
. .
o :5
0
z
YES
NO
Mayor Selby
TOTAL:
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp t
Mr. Friend
Ms. Branson
cn co
n
Z
O
R VO7
X
YES
rE?
NO I
,
0
0
m
0
a
0
3
CD
0
CD
c
v
- a
(D
0
0
v
0
0
v
Mayor Selby
1 The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly.
TOTAL:
Ms. Lynch
Mc Sti itpc
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp 4
Mr. Friend
r
Ms. Branson
N Co
n
su 2 k
o
(P N
YES
INO
Mayor Selby
TOTAL:
Ms. Lynch
n -
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
Ms. Branson
m 75
0
z '1
cis
--,--.
rq--
- )c
EA
x-1
I YES
NO
Mayor Selby
TOTAL:
EIR VOTE? VI
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
l Mr. Friend
Ms. Branson
Atto m co
VI 51 z (.....\
1 Z1Z ° . t
,zN
G.,
am>sim
YES
NO
Mayor Selby
TOTAL:
'
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
Ms. Branson
co
m 7 5
o
0 z
q
-..% ---1 1 ---\
':4 a
.......
V _
,
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->,›,,
„,
YES
INO
Mayor Selby
TOTAL:
cs
0
Mr. Kaplan
Ms. Lynch
A.. na. .a.....
Mr. Friend
Ms. Fulp
Ms. Jeffrey
Ms. Bransor
^ N W
m ,
Q O
O c
C�� i \
l
RVO1
X
X?QX
X
YES
rE?
I NO I
n
0
(D
CD
0.
a
0
CD
Q
m
(0
1
v
v
O
v
SLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Mayor Selby
1 The mayor may not`vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. 1
TOTAL:
Ms. Stutes
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
Ms. Branson
r_
VA CO
m 75
Z _
YES
NO
Mayor Selby
TOTAL:
Ms. Lynch
Mr. Kaplan
Ms. Jeffrey
Ms. Fulp
Mr. Friend
Ms. Branson
cn
0
0
z
V►
";"--
O&P‹
I YES
I NO
Mayor Selby
TOTAL:
EIR VOTE? V
Ms. Fulp
Ms. Jeffrey
Mr. Kaplan
Ms. Lynch
Mr. Friend
Ms. Branson
cn co
0
o
P
YES
NO
Mayor Selby
TOTAL:
Ms. Fulp
Ms. Jeffrey
Mr. Kaplan
Ms. Lynch
Mr. Friend
Ms. Branson
cn co
m
z
z
P
YES
NO
Mayor Selby
TOTAL:
Ms. Fulp
Ms. Jeffrey
Mr. Kaplan
Ms. Lynch
Mr. Friend
Ms. Branson
cn w
m
z
z
P
R VOl
YES
rE?
I
NO 1
0
v
SLAND BOROUGH ASSEMBLY ROLL CALL SHEET