2008-11-20 Special Meeting1. ROLL CALL
Kodiak Island Borough
Assembly Special Meeting Agenda
Thursday, November 20, 2008 7:30 p.m.
Borough Assembly Chambers
2. CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. PUBLIC HEARING
I. RESOLUTION NO. FY2009 -11 Authorizing Participation in the State of
Alaska Community Development Block Grant Program to Seek Grant
Funds for the Planning of the Replacement of the Long Term Care
Facility.
II. RESOLUTION NO. FY2009 -12 Authorizing a Cooperative Application
With the Community of Karluk to the State of Alaska Community
Development Block Grant Program to Seek Grant Funds to Relocate
and Upgrade the Community Water Supply Tank.
4. ADJOURNMENT
This meeting was called by the Mayor.
Page 1 of 1
TITLE:
Resolution No. FY2009 -11 Authorizing Participation in the State of Alaska Community
Development Block Grant Program to Seek Grant Funds for the Planning of the
Replacement of the Long Term Care Facility.
SUMMARY:
The Kodiak Island Borough is applying for a grant from the State of Alaska, Department of
Commerce Community and Economic Development under the Community Development Block
Grant program to assist in funding the planning of the replacement of the community's long term
care center.
A resolution authorizing the Kodiak Island Borough's participation in the State of Alaska
Community Development Block Grant program is a requirement of the grant application.
FISCAL NOTES:
Account No.:
Amount Budgeted:
Expenditure Required:
APPROVAL FOR AGENDA:
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
NOVEMBER 20, 2008 SPECIAL MEETING
RECOMMENDED MOTION: Move to adopt Resolution No. FY2009 - 11.
ITEM NO: 3.A.1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2009 -11
Introduced by:
Requested by:
Drafted by:
Introduced on:
Adopted on:
ADOPTED BY THE ASSEMBLY OF THE KDOIAK ISLAND BOROUGH
THIS DAY OF 2008
Manager Gifford
Manager Gifford
Grant Writer,
Christiansen
11/20/2008
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING
PARTICIPATION IN THE STATE OF ALASKA COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM TO SEEK GRANT FUNDS FOR THE PLANNING OF THE
REPLACEMENT OF THE LONG TERM CARE FACILITY
WHEREAS, the Assembly of the Kodiak Island Borough wishes to provide planning for the
replacement of the community's long term care facility; and
WHEREAS, the Kodiak Island Borough is an applicant for a grant in the amount of $700,000
from the Alaska Department of Commerce, Community and Economic Development under the
State of Alaska Community Development Block Grant program;
NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that the Borough Manager is hereby authorized to negotiate and execute any and all
documents required for granting and managing funds on behalf of the Kodiak Island Borough.
BE IT FURTHER RESOLVED that the Borough Manager is also authorized to execute
subsequent amendments to said grant agreement to provide for adjustments to the project within
the scope of services or tasks, based upon the needs of the project.
Kodiak Island Borough Resolution No. FY2009 -11
Page 1 of 1
KODIAK ISLAND BOROUGH
AGENDA STATEMENT
NOVEMBER 20, 2008 SPECIAL MEETING
TITLE:
Resolution No. FY2009 -12 Authorizing a Cooperative Application With the Community of
Karluk to the State of Alaska Community Development Block Grant Program to Seek
Grant Funds to Relocate and Upgrade the Community Water Supply Tank.
SUMMARY:
The Project Manager, Kelly Larson, for the Alaska Native Tribal Health Consortium ( "ANTHC ")
had inquired if Kodiak Island Borough would be willing to apply for a State of Alaska Community
Development Block Grant ( "CDBG ") to seek grant funds to relocate and upgrade the community
of Karluk water supply tank. The community of Karluk is not an eligible participant in the Alaska
Department of Commerce, Community and Economic Development CDBG program because
the community is not governed by a municipal entity as defined by Title 29 of the Alaska
Statutes. The community of Karluk has identified a need to relocate and upgrade the community
water supply tank, which qualifies as an eligible project in the CDBG program. The Kodiak
Island Borough could assist the community of Karluk in applying for a grant from the CDBG
program by submitting a cooperative application to the program. Staff agreed to present their
request to the Borough Assembly.
Since we set the agenda for this cooperative application, we have discovered that the Borough
can apply for only one CDBG per grant cycle. In further discussions with Mr. Larson who is
managing the Karluk project, it was decided to not do a cooperative application with Karluk
for the CDBG at this time. There were several reasons for not going forward with the grant
application with Karluk; one of which is that the Borough can apply for only one CDBG and the
ANTHC is just starting the process for this project and it would be very difficult to meet the grant
application requirements prior to the December 5, 2008 grant application deadline. Mr. Larson
indicated that he was seeking several other grant opportunities and if needed, will contact the
KIB next year to apply, giving enough time to meet all of the grant requirements prior to
applying.
Therefore, staff recommends no action of this resolution.
APPROVAL FOR AGENDA:
4k cssy
RECOMMENDED MOTION: No motion recommended.
ITEM NO: 3.A.2
1 Introduced by: Manager Gifford
2 Requested by: Karluk IRA Tribal Council/
ANTHC
3
Drafted by: Grant Writer Christiansen
4 Introduced on: 11/20/2008
5 Adopted on:
6
7
8 KODIAK ISLAND BOROUGH
9 RESOLUTION NO. FY 2009 -12
10
11 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING
12 A COOPERATIVE APPLICATION WITH THE COMMUNITY OF KARLUK TO THE STATE OF
13 ALASKA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TO SEEK GRANT
14 FUNDS TO RELOCATE AND UPGRADE THE COMMUNITY WATER SUPPLY TANK
15
16 WHEREAS, Karluk is a community within the Kodiak Island Borough; and
17
18 WHEREAS, the community of Karluk is not an eligible participant in the Alaska Department of
19 Commerce, Community and Economic Development, Community Development Block Grant
20 program because the community is not governed by a municipal entity as defined by Title 29 of
21 the Alaska Statutes; and
22
23 WHEREAS, the community of Karluk has identified a need to relocate and upgrade the
24 community water supply tank, which qualifies as an eligible project in the Community
25 Development Block Grant program; and
26
27 WHEREAS, the project will be paid for and managed by the Alaska Native Tribal Health
28 Consortium who has worked with the other incorporated communities around the island to
29 construct health centers, water treatment plants, dams and other needed public infrastructure;
30 and
31
32 WHEREAS, the Kodiak Island Borough Assembly wishes to assist the community of Karluk in
33 applying for a grant from the Community Development Block Grant program by submitting a
34 cooperative application to the program;
35
36 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
37 BOROUGH that the Borough Manager is hereby authorized to enter into a cooperative
38 agreement with the community of Karluk in order to submit a cooperative grant application with
39 the community of Karluk for a grant from the Alaska Department of Commerce, Community and
40 Economic Development under the Community Development Block Grant program; and
41
42
43
44
Kodiak Island Borough Resolution No. FY2009 -12
Page 1 of 2
45 BE IT FURTHER RESOLVED that the Borough Manager is authorized to negotiate and execute
46 any and all documents required for granting and managing funds on behalf of the Kodiak Island
47 Borough. The Borough Manager is also authorized to execute subsequent amendments to said
48 grant agreement to provide for adjustments to the project within the scope of services or tasks,
49 based upon the needs of the project.
50
51 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
52 THIS DAY OF 2008
53
54
55
56 KODIAK ISLAND BOROUGH
57
58
59
60 Jerome M. Selby, Borough Mayor
61
62 ATTEST:
63
64
65
66 Nova M. Javier, CMC, Borough Clerk
67
Kodiak Island Borough Resolution No. FY2009 -12
Page 2 of 2
1. ROLL CALL
Kodiak Island Borough
Assembly Special Meeting Guidelines
November 20, 2008, 7:30 p.m., Borough Assembly Chambers
KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the
REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to specifically excuse Assembly members Jeffrey and
Stutes who are out on personal leave.
VOICE VOTE ON MOTION.
2. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
A. Agenda items not scheduled for public hearing and general comments.
ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD.
3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. PUBLIC HEARING
I. Resolution No. FY2009 -11 Authorizing Participation in the State of Alaska
Community Development Block Grant Program to Seek Grant Funds for the
Planning of the Replacement of the Long Term Care Facility.
Recommended motion: No motion recommended.
Staff Report - Manager Gifford.
II. Resolution No. FY2009 -12 Authorizing a Cooperative Application With the
Community of Karluk to the State of Alaska Community Development Block Grant
Program to Seek Grant Funds to Relocate and Upgrade the Community Water
Supply Tank.
Recommended motion: Move to adopt Resolution No. FY2009 -11.
Staff Report - Manager Gifford
Open public hearing.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion - Amendments may be offered at this time.
ROLL CALL VOTE ON MOTION
4. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION
Kodiak Island Borough Assembly Guidelines
November 20, 2008 Page 1
G
Z
O
>- W
m u)
ON
�3J
The mayor may not v to except in the case where only six members of the assembly are present and there is a "irhreeTthree tie vote of the assembly.
93A
Ms. Branson
Mr. Friend
dind •sW
•
-
Mr. Kaplan
Ms. Lynch
1 Ms. Stutes
TOTAL:
Mayor Selby
:>,..-- Z
O
w
m u)
�c
1
v
ON
S3A
Ms. Branson
Mr. Friend
dinj •sW
'
•
Mr. Kaplan
Ms. Lynch
Ms. Stutes
TOTAL:
Mayor Selby
z '
>- W
m cn
ON
S3A
Ms. Branson
Mr. Friend
dln j sW
Mr. Kaplan
Ms. Lynch
Ms. Stutes
EIR VOTE? VI
TOTAL:
Mayor Selby
Q Z
O
5: W
m v)
____—,
ON
S3A
Ms. Branson
Mr. Friend
Ms. Fulp
Mr. Kaplan
Ms. Lynch
Ms. Stutes
TOTAL:
Mayor Selby
Z
O
5: W
m cn
c=2
-
ON
S3
Ms. Branson
Mr. Friend
dind •sW
Ms. Jeffrey
Mr. Kaplan
Ms. Lynch
Ms. Stutes
TOTAL:
Mayor Selby
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING
4 Regular Meeting of: / /po Def
Please print your name Please print your name